dsc new construction, renovation and move checklist

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DSC New Construction, Renovation and Move Checklist. This information is created for the DSC Department requiring Information Technology Support. What are the differences between new constructions, renovations, and relocations (moves)? - PowerPoint PPT Presentation

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DSC New Construction, Renovation and Move ChecklistThis information is created for the DSC Department requiring Information Technology SupportWhat are the differences between new constructions, renovations, and relocations (moves)?

The major differences are the impact on your departments operation and the amount of participation in the planning process required by you.

A new construction may impact operations minimally, since only a coordinated move to a newly furnished and equipped area (wishful thinking scenario) might be required.

A relocation may disrupt operations only for the period of the move. You will be responsible for notification to your serviced areas and for setting up backup operations.

The most complicated is the renovation, since it requires relocation moves to a functioning interim area and then the move back to the renovated area. Timely coordination and planning is required for this to be successful.

Steps that will need to be accomplished !

Contacts

FAQsClick on the hyperlinks on the diagram to take you to more information on each step.Pre-Construction Planning (cont.)Ensure that adequate spacing and proper placement of employees are showing on the plans. (Visualize using ceiling tiles 2x2)Ensure that the requirements any Audio Visual (A / V) designs for the new area are addressed and shown on the plans.Ensure printer, MFDs, computer cable drops and additional power locations are addressedPresent to your staff the plans and obtain their feedback and suggestions as appropriate.

Click this button to go back to steps flowchart slide.Why do I have to participate in the planning for my departments new construction, renovation or relocation?

You, as a supervisor or responsible DSC employee, should participate in the planning for your upcoming move or construction to ensure that all your concerns and your employees concerns are addressed. This will also allow you to know what to expect and what is expected of you, for the entire process. Efficient planning will also reduce costly missteps and do overs.

Click this button to go back to FAQ slide.Create Spread Sheet Detailing Move (cont.)- Review the spreadsheet with your staff- Update the spreadsheet with a version number and date any time a change is made that may affect your moves support- Submit the spreadsheet after creation and anytime it has a version change (as above) to the Information Technology, Facilities, and Property DepartmentsClick this button to go back to steps flowchart slide.How do I know that my computer and phone wont be damaged in the move?

IT and the Business Services departments are responsible for the move of sensitive equipment, such as these. IT Technicians will pack computer equipment and phones in padded, sturdy, and well marked cases for the move. These cases will be transported either by the IT or professional moving staff, contracted by the Business Services Department. The IT staff will unpack, set up and test the phones and computer equipment for functionality. Any damaged equipment will be replaced.

Click this button to go back to FAQ slide.What happens when my staff isnt happy with their new work space or furniture layout?

The prevention of this is why the planning and communication with staff is important. If this should still occur, supporting IT staff will only deviate from the original plans upon your approval (assuming that you are the responsible supervisor for the move) and as long as it does not impact on the overall time schedule and budget for the move. Remember, the IT supporting staff and others supporting the move, are working with prior planned assigned tasks, and do not have the authority to change those plans without approval of the move supervisor. Modification requests to layouts and work spaces will be dealt with as soon as possible, most likely, after the completion of the move.

Click this button to go back to FAQ slide.DSC New Construction Renovations and Relocation ChecklistYour checklist is included here Checklist for your next move.

Please feel free to contact the DSC staff on the following slides for assistance.

Thank you for your attention and good luck on your move!

ver 6/11/2012Purchasing for quotes on new furniture and other items. Contact Jeffrey DeGraff, ext 4453 Bldg 700 rm 118, e-mail: degrafj@daytonastate.eduTechnical Review Committee Head TRC statuses and issues. Contact Robert Monroe, ext 3868 Bldg 300 rm 131, e-mail: monroer@daytonastate.edu

Ken Shoaf, ext 3376 Bldg 210 rm 212, e-mail: shoafk@daytonastate.eduInformation Technology IT related issues and technical support. Contact Robert Monroe, ext 3868 Bldg 300 rm 131, e-mail: monroer@daytonastate.eduHelpdesk for IT information, support and technical assistance. Contact the Helpdesk, ext 3950, Bldg 300 rm 135, e-mail: helpdesk@daytonastate.edu

DSC New Construction, Renovations and Relocation Contacts (cont.)

Click this button to go back to steps flowchart slide.Frequently Asked QuestionsWhy do I have to participate in the planning for my departments new construction, renovation or relocation?

How do I know that my computer and phone wont be damaged in the move?

What happens when my staff isnt happy with their new work space or furniture layout?

Click this button to go back to FAQ slide.

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