DRAGON BOAT CHARLESTON

Annual General MeetingJanuary 8, 2013

About Dragon Boat Charleston

Mission Statement

Promoting physical and mental wellness among cancer survivors and their community through dragon boating.

501(c)3 non-profit organizationVolunteer based

Goals and Objectives:

To encourage healthy healing and healthy lifestyles through goal oriented exercise, good nutrition, education and fellowship

To support the beneficial effects of physical activity in survivorship through research

To provide a positive model for our community demonstrating courage, determination and team cooperation

To advance the sport of dragon boating

Race

Race

NoRace

No Race

Excerpt from the Survivor Retreat, by C.Carter

President Alice Turner Vice President Cindy Carter Treasurer Deborah Carson Secretary Louise Graff

Community Liaison Hazel Huff Survivor Liaison Kelly Hood Member at large Boo Collins Member at large Graham Wade Member at large Jeff Hood

Members Emeritus: Noreen Powers, Cindy Carter, Louise Graff, Sterling Hannah

2012 Board Members

Membership Categories

1. Cancer Survivor Member – a member in good standing must have a signed waiver and membership agreement.

2. Community Supporter Member - a member in good standing must have 1) a signed waiver and membership agreement that includes a statement regarding the proportion of annual dues that goes toward the cancer survivor programs and expected volunteer activity 2) a record of payment of annual dues with the Organization (prorated and determined annually by the Board of Directors) and 3) verification of understanding of and support for the Organization’s purpose. 

3. Free Trial Membership – must have a signed waiver and membership agreement; good for a total of five (5) practices; membership limited with no voting rights.

Committees Safety-Equipment Financial Race Selection Special Events (DBC Festival and CCC Festival) Program Committee (works on recreational/fitness

programs) Nominating

Racing Teams Defined

CLUB-SPONSORED TEAMS Team Selection Coordinated by Club Coach Race Entry Fees Paid for by Club Club provides coaching, steering and safety support Team Captain identified to assist with team coordination

MEMBER-ORGANIZED TEAMS Team Selection by Club Members Race Entry Fees Paid for by Club Member Club provides boats and safety equipment, all other organized

by members. Coordinate practice schedules with on the water coordinator

2012 Year In Review DBC provided on-the-water practices for cancer survivors and

their community at least six times per week from mid-March to the end of December.

Held the inaugural Carolina Celebration Cup Festival, including six cancer survivor teams from the Carolinas. Provided a full day of racing and celebration for survivors and their families at no cost to participants.

Offered an 8-week yoga course in the off-season and Yoga at the Dock, a 6-week yoga program over the summer months. Open & free to all DBC cancer survivors.

Quarterly, provided Food for Life, a nutrition program by a Certified Wellness Specialist to all cancer survivors free of charge.

Sent the first all-cancer-survivor team to Portland, Oregon to participate in the Portland Dragon Boat Festival.

Sent 11 teams to Washington DC, Lake Lure, Portland, Sarasota, and Orlando for dragon boat festivals.

2012 Year In Review (con’t) A team paddled 23.3 miles from Summerville to Charleston for an endurance

challenge.

Participated in the Patriot’s Challenge.

Held two sessions of a new 8-week Outreach Initiative for cancer survivors. The team of 22 new cancer survivors paddle together weekly for 8-weeks and then compete as a team in the Dragon Boat Charleston Festival in May or the Carolina Celebration Cup in September.

Provided several support and social programs for cancer survivors, including a spring picnic, fun paddles, and team dinners.

Provided shag-dance lessons for all cancer survivors at the end of 2012 and will be offering 8-weeks of cross-fit and yoga for all survivors.

Purchased an OC-2 for one-on-one technique training and individualized workouts.

2012 Racing Season

5 Club-sponsored race festivals DC Lake Lure Portland Orlando Sarasota

2012 Bling Tally

DC: BCS Team – GOLD

Lake Lure:BCS Team – GOLDWomen’s A – GOLDWomen’s B - BRONZE

Portland: Survivor team – GOLD Cancer Survivor Division

Sarasota:Sr. A Women - GOLD 1,000m, 500m, & 200mMixed Team - GOLD 1,000m, 500m, & 200mBCS Team - SILVER 2,000m & 500m - GOLD 1,000m & 200m

Survivor Outreach Initiative

Objective: Provide basic introduction to dragon boating within the context of an all-novice, peer survivor team.

Method: Informational/educational orientation

8 paddling sessions (1x/week) Includes: Pre-post questionnaire Competition at conclusion

2012 Accomplishments: 2 rounds completed (Spring, Summer)N=38

Age range: 26 – 77y, Ave = 55yGender: Men = 5, Women = 33

2013 Goals: Recruit an all-MALE survivor round Increase targeted marking aimed at broadening diversity

2012 Wellness Program

January/February/Summer Yoga sessions Quarterly Food 4 Life education sessions Spring / Fall Dragon Boat paddling Outreach

Initiative coordinated by Sterling Hannah and coached by Cindy Carter.

Off season shag dancing, yoga and cross-fit in 2013.

All survivor wellness/outreach is funded by donations to Charleston Dragon Boat Festival

Communication

Dragon Tales Newsletter Thank you Debbie Carson, Patty Byrne, Michele Adeleson and all who have contributed.

New WebsiteUp and running in 2013

List-serv e-blasts

Safety and Equipment

Replaced the “SS Sputter” with new safety boat New double boat trailer delivered this year Hong Kong funds allocated to purchase new

10-person BUK to be delivered in April. Brenda Cawley Fund purchased new pink BUK

to be delivered in April. Purchased an OC-2 for time trials and one-on-

one training.

2012 Year in Review

Challenges Infrastructure to meet growing membership Shortage in steerspersons Offering both a strong fitness/recreational

program, as well as strong racing program.

Moving Forward

Changes for 2013 New Board of Director Members New structure for racing and fitness programs Off-season shag dancing, yoga and cross-fit New Athletic Director

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Board of Directors (non-profit)

• Mission / Purpose / Governance• Hire/Fire Top Personnel• Financial & Asset oversight• Planning / Process oversight• Legal / Ethical Integrity• Public Standing / Competency

ATHLETIC DIRECTOR• Coaches• Steersman• Performance program• Fitness/recreational program• Chase boat management• Safety management• Race coordination

EXECUTIVE DIRECTOR• DBC Festival and fundraising• Finances• Carolina Celebration Cup• PR and media• Communications –website,

etc.

DBC Paddling Structure

Athletic Director

Oversight and management of

fitness, recreational and racing paddling

programs at DBC

Wellness Program- Off water programs

- Nutrition- Endurance, cardio & strength workouts- On-water activity

Open Club Paddle- Combines fitness,

endurance, technique & racing strategy

- Regular Practices

Performance Team- Strong emphasis on racing outcomes

- Time trials- Mandatory Practices

Pipeline Program- Young Adult

- Newbie- Regular Practices

CoachesOn the water

coaching for newbie, young adult, club and performance

programs

Athletic Director Jennifer Worthington, MPH

jmworthi@gmail.com Primary contact for all :

On-the-Water activities/questions Fitness-related activities/questions

Responsibilities Will provide administration, direction, leadership and

oversight for all racing, fitness and recreational programs at DBC

Will be charged with creating mission-driven structures and programs that provide on-the-water activities for all members of DBC

2012Income & Expenses

$224,684

2012 Income Festival

Special Fundraisers

Donations

Member dues

Program income

2012 Expenses FestivalPayroll & CoachingRace (travel & reg.)OperationsEquipmentRecruit & RetainFitness/NutritionOutreach

$237,692

$270,179

2012Income & Expenses

$224,684

2012 Income Festival

Special Fundraisers

Donations

Member dues

Program income

$77,535

$53,980

$34,362

$27,920

$25,949

$12,987 $2,920 $2,039

2012 Expenses FestivalPayroll & CoachingRace (travel & reg.)OperationsEquipmentRecruit & RetainFitness/NutritionOutreach$237,69

2

$270,179

$76,595

$88,600

$22,600

$16,145

$3,500

$11,500$6,000 $1,200

Festival

Payroll & Coaching

Race (travel & reg.)

Operations

Equipment

Recruit & Retain

Fitness/Nutrition

Outreach

2013

Proposed Budget

$197,500

$23,000 $4,400 $1,500

2013 Income (projected)

FestivalDonationsMember DuesProgram Income

$226,400

$226,140

35%

38%

10%

7%

2%

6%3% 1%Festival

Payroll & Coaching

Race (travel & reg.)

Operations

Equipment

Recruit & Retain

Fitness/Nutrition

Outreach

2012 Expenses

2013 Proposed Budget

Expenses Comparison

Major Differences• Payroll: New AD (+)• Races: No Portland (-)• Operations: No new website (-)• Equipment: No major purchases

planned (-)

33%

23%14%

12%

11%

5% 1% 1%

2012 Expenses FestivalPayroll & Coach-ingRace (travel & reg.)OperationsEquipmentRecruit & RetainFitness/Nutrition

Marketing-Fundraising

DBC Festival is largest fundraising program for the organization

Corporate Wellness/Team Building to be launched in 2013.

New foundation grants to be worked on in 2013.

Dragon Boat Charleston is a 501(c)(3) not for profit program and must abide by IRS laws regarding distribution of donations.

Charleston Dragon Boat Festival

Date: May 4, 2013 Practice Weeks: April 22 – May 2 DBC Cancer Survivor Teams WILL participate Focus is on FUNDRAISING Committees New awesome website

2013 DBC Board Election