Presentation to the Portfolio Committee

12 October 2004

DPSA ANNUAL REPORT

Outline of presentation

• Introduction and overview

• Minister’s international public administration engagements

• Programme performance

• Financial statements and AG Report

• Human Resource statistics

Introduction and overview

• Celebrating 10 years of freedom – brief overview since 1996 (DPSA established)

• To lead transformation of the public service• Starting point: revamping policies on HR

and service delivery• From 1999: emphasis on implementation

and pro active support to departments• New policies since 1999: HRD, Anti-

corruption, HIV/AIDS & E-Government

Introduction and overview cont.

• Focus for second decade • Continue sustained engagement with

departments to improve accountability and performance of the public service

• Focus on monitoring and evaluation to ensure timeous response to service delivery challenges

• DPSA proud of contribution to transforming public service

International programme

• Minister plays important role in international public administration• 2nd UN Committee of Experts• International Institute of Administrative

Science conference • CAPAM High Level Meeting• 5th Global Forum on Reinventing

Government• Public Sector Leadership Capacity

Development for Good Governance in Africa• 3rd UN Committee of Experts

Major projects: Eastern Cape intervention

• Intervention from December 2002 to March 2004• Turnaround plans for four departments• Disciplinary cases backlogs addressed • Joint Anti-Corruption Task Team pursued criminal cases• Back-office support centres established• Internal audit functioning• Resolution 7 fast-tracked

• Ongoing implementation of turnaround post-March• Ownership and sustainability arrangements in place• Monitoring mechanism in Office of Premier

Major projects: Restructuring

• Assistance rendered to provinces in implementing Resolution 7 of 2002• Large number of collective and individual

disputes were handled

• Agreement lapsed in September 2003• Further process of assisting departments in

absorbing employees in excess (those who could not be redeployed

• Those in excess decreased from 13900 to 10500 from Sept to March

DPSA programmes

• Administration • Integrated Human Resources• Information and technology

management• Service delivery improvement• Anti-corruption• Auxiliary and associated services

Administration

• International and African Affairs• DPSA established a NEPAD programme in

Governance and Public Administration• Hosted 4th Pan-African Ministers of Public Service

Conference in May 2003• Public Service Ministers’ Programme adopted• Research projects were completed (with CPSI)• Website established• African Management Development Institutes

Network (AMDIN) established• Took responsibility for the African Governance

Inventory (AGI) – tool for sharing public admin data

Integrated human resources

• Remuneration and conditions of service• Implementation framework for scarce skills

strategy developed• Flexible remuneration package for levels 11+12 • Incentive policy framework and pay progression• Provided online information on HR matters• Benchmark job descriptions developed• Research on restricted medical aid scheme

completed• Rules of GEPF amended• Management Policy and Procedure on Incapacity

Leave and Ill-Health Retirements piloted

Integrated human resources

• Negotiations and labour relations• Agreements concluded on –

• Last leg of multi-term salary negotiations agreement• New levy agreement for the PSCBC• Long service awards• Recognition for service of former non-statutory

forces• Foreign Service Dispensation• Establishment of provincial bargaining chambers• Provision for sectoral chambers

• Labour relations policy developed

Integrated human resources

• Employment Practices and Career Management• Affirmative action targets revised• Generic competency framework for levels 11

and 12• Proposals on the establishment of sustainable

pools of middle managers• Competency profiling and assessment

programme piloted in Gauteng and Land Affairs• SMS Conference held in September 2003• Updated version of the SMS Handbook published• A database on the SMS was established

Integrated human resources

• HIV and AIDS• 3rd phase of Impact and Action project

• Facilitating the implementation of policies and systems developed in the second phase

• Comprehensive communication strategy developed• Includes Health Channel accessible via DPSA

website

• 3rd Public Service Aids Indaba held in October• Support to departments in implementing

minimum standards

Integrated human resources

• Human resource development• Proposals on institutionalisation of

internships and learnerships in the public service approved

• 7234 interns and learners in department• Social Plan guidelines for restructuring

process developed• Workshops held with departments

Integrated human resources

• Public Service SETA• Funding acquired for 4197 learnerships• Implementation model under discussion• 5 learnerships established• Re-orientation and induction

programme developed• 35 SMS Unit Standards developed

Information and technology management

• Batho Pele Gateway portal (www.gov.za)• Information on services collected and

organised• Portal developed and information uploaded• Call centre established

• GITO Council• Plans for establishment of an African CIO

Council• CIO exchange underway

Service delivery improvement

• Government Internal Consulting Services• Review of public entities

• Corporate status, corporate form, corporate governance, HR and performance management

• Work on eliminating red tape• Red Tape Challenge held inviting innovations

• Citizens Access to e-government developed• Batho Pele Change Management Engagement

piloted• Batho Pele Handbook completed• Directory of Public Services completed• Africa Public Service Day and Public Service

Week successfully completed

Service delivery improvement

• Programme Management and Development Cooperation• Integrated Provincial Support Programme

• Turnaround of hospitals (Limpopo), social security files (Eastern Cape) etc

• Public Service Transformation Support Programme• Support to anti-corruption strategy, NEPAD initiatives,

competency framework for middle managers etc

• Public Service Reform Programme• Funds supported study on red tape, IMT, development

of a recruitment and retention strategy, early warning system etc

Service delivery improvement

• Learning and knowledge management• Learning networks established

• KZN, Limpopo, Batho Pele

• Learning sessions• Hospital visits, anti-corruption learning session,

various workshops

• Learning events• Eastern Cape Premier’s Batho Pele Campaign• Service Delivery Academy

• Learning products• Service Delivery Review• 23 case studies• Manual on the Machinery of Government

Anti-corruption

• Proposals on minimum anti-corruption capacity approved

• Proposals on a Public Service Anti-Corruption Hotline approved

• Project to provide support to Department of Correctional Services

• UN Convention on Corruption signed by the Minister in Merida, Mexico in December

• DPSA represented SA at the Global Forum III in Korea

• Corruption Management Information System developed

• Assisted DPLG in developing AC strategy

Financial statements and AG Report

Auditor-General Report

• Unqualified audit report• Matters of emphasis

• Internal Audit not fully functional• Risk Management and Fraud Prevention Plan not

finalised still in draft format• PSETA: Two bank accounts outside the books of

DPSA, only included as a note to the financial statements

Allocation: R174,667mExpenditure: R154,979mBalance: R 19,688m

Minus

Rollovers R 11,653m(Gateway, restructuring and medical scheme)

PSETA not drawn R 3,500mTrue saving R 4,535m

Financial Statements

Financial Statements

Personnel33%

Transfers32%

Miscellaneous0%

Stores 3%

Administration10%

Proffessional service

17%

Equipment5%

Expenditure per standard item

Percentage split for 2002/03Personnel 32%, Admin 10%, Stores 3%, Equipment 4%, Prof and spes 18%, transf 33%, Misc 0%

Financial Statements cont. Comparison between allocation and actual expenditure per

programme Programme 1 – Administration Programme 2 – Integrated Human Resources Programme 3 – Information and Technology Management Programme 4 – Service Delivery Improvement Programme 5 – Anti Corruption Strategy Programme 6 – Transfers: Capital

0

10

20

30

40

50

Prog 1 Prog 2 Prog 3 Prog 4 Prog 5 Prog 6

Allocation

Expenditure

Growth in budget over last 3 years (excluding SITA transfers)

Financial Statements cont.

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

2001/02 2002/03 2003/04

Budget

Expenditure

Budget 73,143 103,698 124,665

Expenditure 72,520 92,764 104,977

42%20%

HR statistics

HR statistics

SALARY LEVELMALE: BLACK

MALE: WHITE

FEMALE: BLACK

FEMALE: WHITE TOTAL

L13-L16 20 11 15 5 51L9-L12 31 19 26 11 87L6-L9 9 2 32 6 49L3-L5 15 0 18 0 33L1-L2 10 0 3 0 13TOTAL 85 32 94 22 233

Vacancy rate

2003 APRIL 1 2004 MARCH 31 2004 MARCH 31PROGRAMME NUMBER OF POSTS NUMBER OF POSTS POSTS FILLLED VACANCY RATE

PROG 1 131 119 99 16.8PROG 2 156 173 134 23TOTAL 287 292 233 20.2

Skills development

SALARY LEVEL

NO OF EMPLOYEES

SKILLS PROGRAMMES/SHORT

COURSESL1-L8 MALE 42

FEMALE 54L-9-L12 MALE

FEMALEL13- L16 MALE 12

FEMALE 7TOTAL MALE 49

FEMALE 66115