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What You Need to Prepare for One on One
Meetings With Your Boss
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So your one-on-
one meeting with
your boss is your
most
important work meeting
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But only when
you do it
right
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Here are some best
practice suggestions
that will turn your one-
on-ones with your boss
into a place to solve
your problems and
advance your
career
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These are the
items you need to
be prepared to
discuss with your
boss…
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#1 Status
update for the
week before (or
since the last one-
on-one)
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• What you’ve done
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• What you’ve done
• Outcomes/ results achieved
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• What you’ve done
• Outcomes/ results achieved
• Difficulties you’ve faced and overcome
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• What you’ve done
• Outcomes/ results achieved
• Difficulties you’ve faced and overcome
• Any important decisions your boss should be informed about
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• What you’ve done
• Outcomes/ results achieved
• Difficulties you’ve faced and overcome
• Any important decisions your boss should be informed about
• Any other FYI topics that you think the boss would like to be informed about
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Don’t forget that if your
boss has given you
work to do but you
haven’t yet
done it they
still want to know…
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• That you haven’t forgotten about it and,
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• That you haven’t forgotten about it and,
• When you are planning to do it
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• That you haven’t forgotten about it and,
• When you are planning to do it
• In particular the action items from prior agendas
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P.S This is your
time with your
boss.
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You choose how
to prioritize and what is
important to share
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It’s also a chance
to catch up with your boss on
a more personal
level too
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#2 Your
plan for the
week ahead
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• What you plan to work on in the week ahead, defined in tangible deliverables
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• What you plan to work on in the week ahead, defined in tangible deliverables
• Your priorities
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• What you plan to work on in the week ahead, defined in tangible deliverables
• Your priorities
• Important events or interruptions (work or personal)
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• What you plan to work on in the week ahead, defined in tangible deliverables
• Your priorities
• Important events or interruptions (work or personal)
• What you may need from your boss in the week ahead e.g. when you may need the boss to do something for you or make a decision
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#3 Items for
input from
your boss
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• Input on any problems that need to be solved
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• Input on any problems that need to be solved
• Decisions beyond your authority (that you need your boss to make)
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• Input on any problems that need to be solved
• Decisions beyond your authority (that you need your boss to make)
• Direction and priorities for the week ahead
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#4 NB Any
potential
issues
boiling up
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• Bosses don’t like surprises
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Has your boss
ever said to
you,
“I don’t like
surprises”
?
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Even if they
haven’t, trust me
they don’t.
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This is your
chance to
discuss any
important issues
building up
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• Bosses don’t like surprises
• Gives your boss a chance to pre-empt problems
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• Bosses don’t like surprises
• Gives your boss a chance to pre-empt problems
• Put simple, if things go pear shaped, you’ll get into less trouble
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Got personal
issues that may
affect your work –
this is a good time
to share them
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#5 Your
growth (you
may not need
to cover this
every week)
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• What roles you are aiming at
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• What roles you are aiming at
• Additional responsibilities that interest you or support your career growth
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• What roles you are aiming at
• Additional responsibilities that interest you or support your career growth
• Any training you need to get better at current role or prepare for future roles
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Secret Ninja Manager Trick
Asking the hard questions…
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The following is a
simple technique that is
going to help
prevent getting in
trouble and getting bad
surprises in your
performance review
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But it needs you
to do the
opposite of
what most people
want to do
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Because most
people don’t like
finding out what
they are doing
wrong
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• It’s not nice to find out that you are doing something wrong
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• It’s not nice to find out that you are doing something wrong
• But it’s always better to know if you’re not meeting expectations
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Even if your boss
has totally
unrealistic
expectations, it’s better to get
these out in the open
early on so you can
do something about
it.
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Rather than get
a
disappointing surprise later on
down the road.
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And how you do
this is that you
check in with
performance
expectations
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Which is as simple
as asking:
“How am I meeting
your performance
expectations?”
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Okay so that wraps up
what you need to prepare and do as
your part of creating a
well functioning
workplace
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It looks like
a lot…
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But it’s like a yoga practice
– you will get better at it over time
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And you don’t
need to do
everything
every time
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But I’m also sure
you can see
that following this
one-on-one
process is going
to…
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• Save you time
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• Save you time
• Improve your work performance by working smarter, not harder
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• Save you time
• Improve your work performance by working smarter, not harder
• It’s going to lead to better bonuses, promotions and increases and,
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• Save you time
• Improve your work performance by working smarter, not harder
• It’s going to lead to better bonuses, promotions and increases and,
• Ultimately lead to better happiness in the workplace
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This module is part of a mini course on one-on-ones with
your boss
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Includes One on One Templates and Best Practices
Would you like to build a better relationship with your boss, plus better your bonuses and promotions?
Let the experts show you how:
www.managerfoundation.com/one-on-one-meetings-with-your-boss
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What You Need to Prepare for One on One
Meetings With Your Boss