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TENDRING DISTRICT COUNCILTENDRING DISTRICT COUNCIL
Flexible warranting
“How we did it -What it can do for you”
John Fox
Acting Head of Environmental Services
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Implementing a flexible warrant system
Across Essex
Undertaking a project utilising flexible warrants
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ESSEXESSEX
Essex…
•14 Authorities
•2 of which are Unitaries
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OCCUPATIONAL HEALTH AND OCCUPATIONAL HEALTH AND SAFETY GROUPSAFETY GROUP
Work Plan 2008
Pro-active Group
Suffolk were flexibly warranted
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SAFETY GROUP
H S E
CHIEF OFFICER
SAFETY GROUP
MANAGEMENT TEAM
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MANAGEMENT TEAMMANAGEMENT TEAM
HSE Partnership Manager East of England
HSE Partnership Team LeadHSE InspectorChief Officer’s Representative Chair of Safety GroupEHO
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MEMORANDUM OF MEMORANDUM OF UNDERSTANDINGUNDERSTANDING
Sets frameworkRequires setting up of Management
TeamStates the Scope i.e. when it can be
used Asbestos Project
Requires inspectors to be competentSets dateLists Authorities participating
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COMPETENCY OF STAFFCOMPETENCY OF STAFF
Fully authorised
Appropriately qualified
Appropriate experience – 2 years
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ARRANGEMENTS FOR ARRANGEMENTS FOR MANAGING COMPETENCYMANAGING COMPETENCY
Includes
• Monitoring Inspections•Appraisal• CPD• EMM
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APPENDIX 6APPENDIX 6
Includes digital photos to be usedAppoints all other inspectors In the
County – 61States the powers they can exercise Includes the Head Of Service electronic
signatureStates only valid when operated under
the M O U
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PROBLEMSPROBLEMS
Do you really want to?
Does your Head of Service really want to?
It goes as fast as the slowest
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PROBLEMSPROBLEMS
Insurance questionnaire Stated what we were doingName of insurer Does insurance cover this activity?What amendments would be needed?Who covers for accidents or indemnity?
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PROBLEMSPROBLEMSTwo? Digital Photos
Clear pictures on a light smooth background, image quality
Electronic signatures
Full names of staff
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PROBLEMSPROBLEMS
Everything is sent to LAU
Printing
The Gold Standard
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TRAINING DAYTRAINING DAY
Gerry Kasprazok – Insurance/ LegalHSE lead officer for flexi warrant –
practicalities, letters, notices, gatekeepers
HSE Partnership Manager – Examples of use
Subsequent training on asbestos project
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ARRIVAL OF FLEXI WARRANTARRIVAL OF FLEXI WARRANT
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DEPARTURE OF FLEXI DEPARTURE OF FLEXI WARRANTWARRANT
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ARRIVAL OF FLEXI WARRANTARRIVAL OF FLEXI WARRANT
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RENEWALSRENEWALS
5 Years
Reviewed Yearly
Adding New Officers
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THE ASBESTOS PROJECTTHE ASBESTOS PROJECT
Safety Group Workplan
Fit 3
Suffolk
Mark Jordan
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MANAGEMENT TEAMMANAGEMENT TEAM
ELO
3 EHO’s
HSE Partnership lead
Initial meeting 12th March 2008
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LEARNING FROM SUFFOLKLEARNING FROM SUFFOLK
6 Inspections
Regional grouping of authorities
What does each authority want
Grouping of premises
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STAFFINGSTAFFING
LA – 2 Officers per day (10 Officers days per LA)
HSE – 14 inspectors for 2 days (28 inspector days)
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Project timescale – 3 weeks from 6th October
14 Authorities – 3 sub groups
Each LA to provide 100 Premises
Premises primarily care and hospitality
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Standard letters
Improvement and prohibition notice template
Notice letter template
Informal Letter template
DOCUMENTATIONDOCUMENTATION
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DOCUMENTATIONDOCUMENTATION
Gatekeeper – including mobile phone No.s
Map and List – in geographical 10s
Last inspection information
What to leave at inspection
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TRAINING DAYTRAINING DAY
½ Day Event
11 September
32 LA Officers
Consistent Approach
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IntroductionWhere it is and what it looks like Duty to manage – good and poor …Enforcement expectationDocumentationPress information – HSE GNNOpen Forum
TRAINING DAYTRAINING DAY
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AN IDEAL WORLDAN IDEAL WORLD
Distributing the information
Training Day – 3
Via HSE – 11
Late Arrival
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REALITYREALITY
Email 26 September
Exchange information 7 October
Email notification for initial letters response
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SENDING LETTERSSENDING LETTERS
By Whom? –LACORS, Host, Inspector
Agree Timescale
Include Leaflet
Reporting details to host authority
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LETTERS OR NOTICESLETTERS OR NOTICES
Letters where no previous contact
Notices if already aware
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WHAT ACTUALLY HAPPENEDWHAT ACTUALLY HAPPENED
Premises shut
No surveys
Surveys undertaken centrally
I never had the letter
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HORSE AND GROOMHORSE AND GROOM
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15% complianceLimited enforcement action724 visitors7 improvement noticesWorkplan 2009Kent experience
WHAT WAS ACHIEVEDWHAT WAS ACHIEVED