Features

• Fully integrated within Smartanalysis

• Instant visibility of driverperformance.

• Clear and simple user interface.

• Configurable debrief scheme.

• Define your disciplinary processwith escalation levels using a points-based system.

• Record of debrief meetings for thedriver and debriefer.

• Full audit trail of performance andactions taken.

• Online help and fully supported.

Haulage Company fined£90,662 for drivers’hours offences andfailing to keep records.

VOSA Operations Director AlexFiddes: “These fines show that thecourts will deal firmly with thosecompanies who do not take theirresponsibilities seriously and I hopethat this will send a clear message to others.”

powerful and flexible on-line driver debriefing toolwithin Smartanalysis forTransport ManagersSmartdebrief provides a configurable debrief scheme where you can define a disciplinary

process with escalation levels using a points-based system for managing infringements.

It gives you visibility of drivers’ performance based on their tachograph records and

provides a full audit path of infringements with the actions taken based on your own

disciplinary scheme.

You can identify drivers that breach regulations quickly and easily, quite a task if you have

many drivers on the books. You can go straight to open infringements, see the driver’s

record and keep track of repeat infringements.

Smartdebrief will help you to manage your drivers and infringements so that training and

development can be prioritised for drivers that need it most. It provides a full audit trail of

driver and debriefer interactions to show the authorities that you are taking all reasonable

steps to manage infringements down.

Why Debrief?Transport operators have legally enforceable

responsibilities for the actions of their drivers

in maintaining compliance with legislation.

Failure to comply with regulations could result

in expensive fines, prosecution, restriction or

loss of the company operating licence and

even imprisonment.

Exceeding drivers’ hours regularly tops the list

of infringements reported by the authorities

with over 3,178 convictions in the UK in 2011.

Transport Managers need to deal with their

drivers’ compliance and show the authorities

they are taking reasonable steps to minimise

any breaches of the regulations.

T 01249 463355 E support@exentra.co.uk www.exentra.co.uk

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How do you get started?First of all you need to sign up to Smartanalysis, see www.tachograph-analysis.co.uk

A Debrief Scheme will need to be set up by your SmartanalysisAdministrator to account for any infringements and highlight good or bad driver performance. The Debrief Scheme is fully configurable to your requirements. Points are allocated to various infringements, andlevels set to track a driver’s cumulative performance.

Once it is set up, you just need to decide when and where (which depots) to

start and who should perform the debriefings.

Help is available in our User Guides and Videos on the Smartanalysis web site

www1.smartanalysis.com when you sign up.

Exentra will work with you to realise the benefits ofSmartdebrief. Please contact our support team onsupport@exentra.co.uk or telephone 01249 463355.

About ExentraExentra are tachograph analysis and compliance experts. We created the

Smartanalysis tachograph analysis software and service that is used by

thousands of operators, from the one-man businesses to the very largest

fleets. Smartanalysis is used to analyse over 1,300,000 tachograph records

every month, from all over Europe.

“We have worked with Exentra since 2007, they provide a good service and

have delivered a cost effective solution for analysing our tachograph data.”

John Burbridge, Group Quality and Compliance Manager, Turners (Soham) Ltd

Exentra Transport Solutions Limited 9 Avon Reach, Chippenham, Wiltshire, SN15 1EE

T 01249 463355 E support@exentra.co.uk www.exentra.co.uk

NFT adopt Smartbrief tomanage drivers andsafeguard complianceNFT is the market leader in theprovision of time critical, chilledlogistics services to food and drinkmanufacturers and grocery retailers.

Managing and maintainingcompliance is a burden for anytransport operator with severepenalties if things go wrong. For anoperator specialising in food anddrink it is even more complex.

NFT looked at several solutions formanaging their operator compliancebut found the Smartanalysis solutionto be the best on offer and have been using it since 2007. WithSmartanalysis you only pay for thedriver records downloaded ratherthan a fixed fee per week. This makesit more cost effective for NFT and wasa key consideration in adopting it.

NFT worked with Exentra to helpdevelop a driver debriefing modulefor use with Smartanalysis. Thisenables NFT to monitor drivers’compliance at specific depots acrossthe whole fleet and identify quicklydepots and specific drivers wherecompliance is a problem.

The software enables NFT to gostraight to any open infringements,see the drivers’ record and monitorrepeat infringements. Smartdebriefhelps NFT in applying training anddevelopment to the drivers that needit most.

Smartdebrief and Smartanalysis willensure that NFT exceeds the VOSAstandard and remains compliant.

“We take compliance very seriouslyat NFT. We have used Smartanalysissince 2007 and found it to be thebest solution for managingcompliance. It is also cost effectivefor our business. Exentra listen toour needs and were fully preparedto develop new software so thatSmartdebrief fitted with ourbusiness requirements.” David Seaton MIRTE MSOE MIMIFleet Engineer, NFT

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