SHARED PRINT COLLECTIONS IN NORTH AMERICA:
GOING MAIN STREAM
Lizanne Payne
Shared Print Consultant
Libraries Have Hit the Wall (Literally)
Almost 1 BILLION volumes
About 70 million volumes in library storage facilities
About 25 million volumes added each year
Over 980 million volumes in academic libraries
in North America
NCES ALS + ARL statistics 2008
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Offsite Storage
ASRSclosed stacks
Mass Weeding
Stop Buying
There are No Good Options
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Faculty and scholars object.
Vociferously.
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“…for a librarian
it's like your best friend just got bitten by a zombie
and you're the only one with a gun.”
S. Peter Davis. “6 Reasons We're In Another 'Book-Burning' Period in History” Cracked, October 11, 2011 http://www.cracked.com/article_19453_6-reasons-were-in-another-book-burning-period-in-history.html
It’s Not That We Want to Remove Books…
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Libraries Face Hard Choices
“Libraries have a certain amount of space and a certain amount of money…
It's easy to argue that … these books are … important…
But if you're the library, how many…can you keep, at what cost?”
http://www.npr.org/blogs/monkeysee/2011/10/12/141265066/hard-choices-do-libraries-really-destroy-books
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The Rise of Shared Print Agreements
WEST
ASERL
CIC
COPPUL OCUL
ReCAP
CRL
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•Perpetual, 25 years, 10 years, unspecified?
Retention Commitment
•How are items chosen for retention
Selection Criteria
•Centralized or Distributed?
•Storage facilities and/or libraries?
Archive Locations
•Original library? Or archiving group or library?
Ownership
•Review for completeness, condition
•Volume, issue, page, none
Validation
•Who can borrow
•Access/Delivery methods
Access/delivery
Shared Print Operating Policies (A Template)
Shared Print Agreements in North America (Partial List)
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Shared Storage
Copy
UC RLFs
OhioLINK
PASCAL
WRLC
Minnesota MLAC
Florida Statewide Shared Collection
Library-Nominated
Titles
ASERL Journal Retention
TRLN Single Copy Archive
OCUL Thunder Bay Agreement
By Publisher
CRL JSTOR Archive
CIC Shared Print Repository
Orbis-Cascade Alliance
PALCI
Five Colleges (MA)
By Domain
ASERL Collab Fed Depository Program
CRL/USAIN Agriculture
CRL/LLMC Law
By Custom Analysis
Western Regional Storage Trust
(WEST)
Maine Shared Collections (TBD)
COPPUL
ReCAP
Western Regional Storage Trust (WEST)
103 libraries in 17 states
ASERL40 libraries in 12 states
CIC
10 libraries in 9 states
Mega-Regional Shared Print Journal Programs11
More than 50% of all ARL libraries participate in one of these
What’s Happening in the Northeast?
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Individual high-density storage facilities: Harvard, Yale, Brown, Cornell
Shared facilities: Five Colleges (UMass, Amherst, Smith, Mount Holyoke, Hampshire), Johns Hopkins/Maryland, Washington (DC) Research Library Consortium, ReCAP (Columbia, Princeton, NYPL)
Shared print agreements: PALCI, WRLC, ReCAP (planning), Maine Shared Collections Strategy (planning)
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Key Features of Major Programs13
WEST CIC-SPR ASERL
Members 103 10 40
Archive facilities Libraries and storage facilities
Indiana U. storage facility
Libraries and storage facilities
Selection Journals by risk profile
Journals from Elsevier, Springer, Wiley
Journals nominated by library
Ownership Archive Holder/ Owner
Original Owner Archive Holder/ Owner
Retention 25 years (to 2035) 25 years (to 2035) 25 years (to 2035)
Access Digital preferred; physical in-library only
Digital preferred; physical in-library only
At owning library’s discretion
Business Model Share upfront costs of ingest
Share upfront costs of ingest AND ongoing retention
No cost sharing, libraries absorb own costs
Monographs are the New Frontier14
Hathi Trust
Maine Shared Collections Strategy
Greater Western Library Alliance (GWLA)
Midwest Collaborative for Library Services (MCLS)
Shared Monographs Require a Different Model15
Delivery issues Searchers more likely to want full print version Keep more copies available? Print on demand?
Copyright issues: Only ~27% of Hathi titles in public domain
Space reclamation issues: How to make monograph deselection cost-effective
Shared Print: Getting to Scale
Library Collections
Shared Print
Digital Volumes
1. Disclose holdings that have been digitized or committed to shared print
2. Develop community standards and agreements to preserve print
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Library Catalogs
OCLC WorldCat
Emerging Bibliographic Infrastructure
Archived Holdings(MARC Holdings)
Archived Journal Titles and Holdings
Print Archive Program Directory
CRL’s PAPR Knowledgebase
Unarchived holdings for analysis(MARC Holdings)
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Print Archives Pilot Project: Metadata Guidelines
Recommendations issued April 2012: http://t.co/I7NHnE0c
Define a new Institution Symbol to indicate “print archived material” at your institution. Needed for resource-sharing and discovery in OCLC systems
Create MARC Holdings Record for each title using the new Symbol
Include 583 Action Note(s) describing the preservation action (retention period, program, validation if any)
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“No single library can or should acquire and retain everything.
To do so would be to disregard our home institution’s mission and to squander its resources.
However, collectively we should be concerned with the survival of the print record broadly conceived.”
Stephen Enniss, “Collaborative values and survival of the print record”,
College and Research Libraries News, June 1999.
(now head Librarian at the Folger Shakespeare Library)
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We Must Work Together
Let us create the safety nets.
WEST
New England
ASERL
CIC Mid-Atlantic
COPPUL
OCUL