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School of Information Technology and Engineering

St Paul University PhilippinesTuguegarao City, Cagayan 3500

Saint James Parish

Web-Based Information SystemCalvary Hills, Iguig Cagayan

By

Dexter John S. Tejano

Michael Angelo T. Asino

(BSIT 3A)

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Chapter 1

THE PROBLEM AND REVIEW OF THE RELATED LITERATURE

1.0 INTRODUCTION

All through the different stages of civilization, man

has always tried to look for ways to simplify work. It has

been ascertain that computers are now becoming incredibly

popular throughout the world. There have been a lot of

changes in the things around us owing to the fast

advancement of technology. Computers have indeed done their

share as one of the tools to help man do things better and

faster, and it does so in a very efficient manner.

Nowadays, computers have been essential to almost

everyone; it is widely used in almost every area of human

endeavor. They serve various essential functions that

improve our way of life. Its four basic functions in common

are input, processing, storage and output. Indeed, a

computer is a very versatile machine and exceptionally

beneficial in all facet of work.

Consequently, the researchers would like to utilize

these advantages to one of the most sacred places in the

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province –the Saint James Parish in Iguig, Cagayan. It

specifically intends to promote the Cagayano’s faith and

devotion. It further aims to intensify the knowledge of the

people in and outside the city about our Cathedral which its

picture appears at Rome Basilica since it was considered one

of the most beautiful works of art in the country and the

world today through internet blog sites.

In a Parish where client’s information is the key to

every transaction, using a database makes filing and keeping

data more efficient. Thus, increasing the number of clients

and having information about them would not be too hard;

hence it can store vast quantity of data. Clients are

assured of rapid retrieval of their records and it will not

make them wait too long.

The need to study and to conduct the research is

designed to determine all the aspect that can make work

easy. The usefulness of the study is attributed by bringing

closely the problem to the concern of authorities that may

have the function to assist the problem and which can confer

a better ideas and plans to solve this dilemma.

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1.1 RELATED LITERATURE AND STUDIES

1.1.1 Local:

a. Online Hotel reservation system

A leading web application online hotel reservation

system let you connect with global clients by providing them

the unique search and book functionality. This online hotel

reservation system is designed for any hotel, motel or

travel websites. Customers and any travel agents can make

searches, reservations and cancel an existing reservation on

the hotel reservation’s web site. Administrator can add or

update the hotel and the room information approve/disapprove

a new travel agent’s account application and generates a

monthly occupancy rate report for each hotel. This online

application is designed using PHP and MySQL database.

Features of Online Hotel reservation system:

Anytime and anywhere access

Book directly on your website

Online Hotel reservation system runs on any web

browser.

Room + Hotel Image Gallery

Room + Hotel Description

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b. Online Student Management System

Student Information System are the primary systems for

operating colleges. The Student Information System is a

student-level data collection system that allows the

Department to collect and analyze more accurate and

comprehensive information. Student information systems

provide capabilities for entering student records, tracking

student attendance, and managing many other student-related

data needs in a college or university.

Student Information System also supports:

Handling inquiries from prospective students.

Handling the Student details.

Maintaining the Student Marks Details.

Handling Student Attendance Records.

Maintaining records of absences and attendance.

Maintaining records of Internal marks.

c. Online Enrollment

Our Online student enrollment system enables students

to enroll into their subjects prior to the commencement of

their semesters. This enrollment system not only allows

international students to enroll through internet without

traveling to the campus but also incorporates the business

rules. These business rules cover a wide range of

regulations and policy such as subject pre-requisite,

student's payment status, course coordinator's decision and

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the correspondence of students' seniority to the intended

enrolling subjects. Besides business rules, the system also

incorporates various notification mechanisms like Short

Messaging Service (SMS) and Email. XML is used to store the

business rules and thus allow the portability of the system

interface to wider range of devices such as Personal Device

Assistant (PDA). The interface auto-detects the user's

device either PC/laptop or much smaller screen device such

as PDA. In short, the enrollment system backend engine runs

based on the business rules and front-end engine runs to

provide high satisfaction user experience. With the business

and user interface, the system is able to run the workflow

of student enrollment from the online enrollment form to

approval workflow cycle running parallel with the

notification capability.

d. Online Ordering System

There are two main roles defined in the system: Buyers

and Suppliers.

Buyers are users that place orders. They may be employees

such as internal Sales people, or they may be free agents

acting as resellers.

Suppliers are the companies that actually process the

purchase orders. They are responsible for maintaining the

product lists, pricing and if possible stock levels. This

enables buyers to place orders based on accurate

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information.

Theoretical framework

The system will be helpful for the users because it is

simple and user friendly that can easily understand of the

user. They can easily access to the system and it has a

strong security that protects the system to the hackers.

The system increase through put and provides shorter

response in time. It has accurate and organized information.

It is improves to provide efficiency, minimize errors,

increase productivity and produced consistent satisfying

results.

e. Online Inventory System

The Commission on Higher Education (CHED) Region V –

Bicol is a public institution whose task is to promote

quality education here in Bicol region having the mission to

provide effective central office direction and implement

programs and mechanism to ensure affordable quality higher

accessible to all. With the vision a key leader and

effective partner in transforming HEI’s towards producing

highly competent and productive professionals through

dynamic excellent and client oriented services and with a

mandates to promote quality education, take appropriate

steps to ensure that education should be accessible to all,

and to ensure and protect academic freedom for continuing

intellectual growth, the allowance of learning and research,

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the development of responsible and effective leadership, the

education, enrichment of historical and cultural heritage.

The Commission on Higher Education Region V-Bicol is

the governing body covering both public and private HEIs as

well as degree granting programs in tertiary institutions in

the Philippines. As of 2011, there are 154 registered

Tertiary schools in the region, 108 of it are private and 46

are public schools [1]. With the huge number of registered

HEIs in the region, the CHED RO-V is still adopting the

traditional way or system in monitoring the faculty profile,

line-up and academic qualification of all tertiary

instructors under a specific tertiary institution her in

Bicol region. Wherein all tertiary educational institution

authorized person or staff will have to go to CHED Region V

office personally to submit the faculty profile and line-up

including the academic qualification of all instructors.

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1.1.2 International

a. Online Enlistment, Clearance, and Classroom Management System for Cosmopolitan International Institute of Technology

In the past, pre-enrollment systems took a lot of time to

accomplish, from securing plenty of forms, to getting

cleared, enlisting subjects, and scheduling. Some schools

even have subject advisement before and after the enlistment

phase. All these processes were done manually and were very

time consuming. Now however, with the option of porting all

these operations over the internet, they have become faster

to do, more convenient, and easily scalable.

This chapter will cover the current systems for

clearance, enlistment, and classroom management of

Cosmopolitan International Institute of Technology (CIIT)

and propose an online system to manage these tasks. It will

discuss the background of the study, answering what the

study is about, who is conducting the study, for whom is the

study done for, etc. It will also include a profile of the

institution where the study is being done along with a

summary of the study. It will

b. Recordkeeping Systems for Business

The DIRKS methodology is an 8-step methodology to be used

for the design or redesign of systems that create, capture

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and maintain records.

This draft manual seeks to expand on the methodology

and explain how it can be used to design and implement best

practice systems to ensure organizational efficiency and

accountability. 'Systems' examined in this manual include

the software and hardware components, but also policies,

procedures, recordkeeping tools and strategies, and people.

The primary audiences for the manual are records managers,

records management project teams and consultants responsible

for designing recordkeeping systems or building

recordkeeping functionality into existing systems.

Note: Supplementary material for the manual such as

forms and appendices are still being revised and therefore

are unavailable at present.

How to provide comments:

This draft of the manual will be available for comment

until.

We welcome feedback and comment from U.N offices and

other interested parties. In particular, we would be

grateful for tips, examples and case studies from

practitioners with experience in implementing DIRKS or

related IT projects.

Comments may be provided in any format and may be of any

size, from a few words to many pages. You may wish to

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annotate printed sections and send them to us, or just write

a short e-mail.

c. The Event Calendar

Due to the decentralized nature of computing on the

Berkeley campus, different schools, departments, and other

campus organizations often create applications on an “ad-

hoc” basis. The lack of campus-wide guidelines and standards

for designing and building applications make it difficult

for developers to design for interoperability and reuse.

Consequently, the Berkeley campus is inundated with

applications serving a similar purpose and repurposing

similar content, but built with different technologies and

based on different, and often incompatible, data models.

Although this is the case for many types of applications on

campus, our group has decided to focus our master's project

on the calendaring application.

In the summer of 2003 members of our group began to

develop a standard data model for a calendar event with

employees of the Lawrence Hall of Science and UC-Berkeley’s

Cal Agenda who were interested in the creation of a campus-

wide event calendar. Our team continued work on this model

during the fall of 2003. In the spring of 2004 the results

of our modeling effort will be encoded in XML schemas for a

“calendar event,” which will be used to validate instances

containing event information. Our aim is to create a model

that is flexible and scalable enough to accommodate the

requirements of most calendars on the Berkeley campus.

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The event schema will provide the foundation for the

central part of our project, the design and prototyping of a

comprehensive Calendar Management Tool and Customized

Calendar. The Calendar Management Tool will allow campus

organizations to create a Customized Calendar and manage

event information. Calendar owners will be able to enter

and edit events that will be stored in a centralized event

repository. Although the events of all calendars

participating in this system will be stored in one

repository, calendar owners will be able to designate their

events as either private to their organizational calendars

or publicly accessible to all calendars participating in the

system.

The Calendar Management Tool will also allow calendar

owners to select public events from other calendars to

display in their calendars. For example, if the SIMS

calendar wants to publicize EECS events, the calendar

administrator can log onto the Calendar Management System

and choose to add EECS events flagged for public viewing.

Finally, the Calendar Management Tool will allow those

campus organizations who lack the technical staff or

knowledge to create and maintain a dynamic calendar to

easily create and customize a calendar which would integrate

with their existing website.

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e. St. Charles Parish Geographic Information Systems

Portal

The St. Charles Parish Geographic Information Systems

(GIS) is a collaborative ‘Enterprise’ GIS framework focused

on providing and maintaining geospatial data and accessible

web applications for the use and benefit of St. Charles

Parish citizens. The St. Charles Parish GIS has leveraged

the resources of the Public Works, Planning and Zoning and

other parish departments to bring together GIS data and

tools to better support citizens and community leaders in

making informed decisions that impact the future of St.

Charles Parish.

f. Event Management System

Event planning, be it for business or social events, has

transformed from being a ad hoc activity to an organized

industry. The fact that events are now being used as a

strategic marketing tool by most organizations further

necessitates a structured and professional approach towards

event management.

Collaborative capabilities allow any number of users to

view and update the system, based on user role based

authorization

A comprehensive Document Management System with

storage, tagging, versioning check-out features

Remote access through any web browser or mobile

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Krawler’s Event Management System provides a single

integrated platform to manage multiple events

simultaneously. Krawler’s Event Planning Software offers a

wide set of tools and technology to help streamline the

process of event planning, organization and execution. From

identifying target audience and scheduling resources to

handling logistics and evaluating event performance, Krawler

EMS provides functionalities to coordinate event management

activities in the most efficient manner.

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1.2 CONCEPTUAL FRAMEWORK

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1.3 STATEMENT OF THE PROBLEM

This study aimed to design, develop and establish a

Parish Information System for the Saint James Parish and a

website of the Calvary hills in Iguig, Cagayan with the end

in view of promoting the same through database.

Specifically, it sought to answer the following:

1. How effective is the proposed system?

2. Will the proposed system reduce the workload of the

staff in monitoring the transaction?

3. Is computerization more efficient in monitoring the

transaction?

4. How accurate and reliable is the proposed system in

managing the transactions and records of parishioners?

1.4 OBJECTIVES OF THE STUDY

The difficulty of keeping records and even locating a

data of an individual has been a tedious task. With various

problems discovered, it has to be solved by the following

objectives:

1.4.1 GENERAL OBJECTIVE

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The study aims to develop a database system on Parish

Information System of Saint James Parish would provide the

parish with an affordable and accessible tool that improves

productivity and enhances efficiency on everyday activities.

Through electronic versions, it highly ensures an immediate

replica, devoid of general deterioration and loss through

fire. Hence, it totally safe guard and properly store the

client’s information.

1.4.2 SPECIFIC OBJECTIVE

Specifically, this study aims to:

1. Design a secured module that could keep and protect

and manage parishioner’s information.

2. Establish a database system that requires users log

in password to avoid unauthorized use and data

manipulation.

3. Minimize space in keeping client’s record and

utilize the personnel’s knowledge in computer.

4. Minimize the time and effort of employees in

locating records.

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1.5 SIGNIFICANCE OF THE STUDY

Innovations in technology made way to various

developments in time, and computers have been one of it;

thus, it is almost a part of every human activity. The

development of a Parish Information System can be the

cornerstone to an efficient operating environment at any

Diocese. It is easier to use, more intuitive and provide

better service to people.

Concept embodied to these studies and its findings will

be a great help to the following:

General Public.This will provide an affordable and easy-to-

use tool that improves productivity and enhances efficiency

in work.

Future Researchers. This will serve them as the guideline to

make future studies along this field of interest.

1.6 SCOPE AND DELIMITATION

This study is limited only on the parishioners of Saint

James Parish. Initially, it is generally focused on: the

system shall only produce report for the authorized

personnel who have the access to the system. Secondly, the

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system shall only include electronic replicas of baptism,

confirmation, marriages, death, and others. It also includes

the billing and other related reports. And lastly, before

the system will be implemented, the personnel will first

undergo proper orientation to ensure optimum usage of the

system. Furthermore, the on the proposed system is only

limited to the personnel concern.

1.7 DEFINITION OF TERMS

For the researchers to have a better understanding the

study, the following terms were defined:

Parish Information System-

Parish- a division of a diocese that has its own church and

member of the clergy.

Parishioner- parishioners are the people who live within a

parish.

System- any collection of component elements that work

together to perform a task.

Input- data entered into a computer for processing

Output- information produced by a computer

Process- prepare something in a series of steps.

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Blog Site- a frequently updated personal journal chronicling

links at a Web site intended for public viewing.

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Chapter 2

METHODS

3.0 RESEARCH DESIGN

This study used a combination of descriptive methods of research to

provide necessary information on the study “The Parish Information

Information System” The method is a purposive process of tabulating and

analyzing data to describe systematically a situation or area of interest

factually and accurately. This includes public opinion surveys, interview

studies, status studies, et cetera.

3.1 RESPONDENTS OF THE STUDY

The study aims to conclude that our research that we

did are based on observation by getting the data in the

Saint James Parish.

3.2 INSTRUMENTATION

The instrument used was a research type to gather the

needed data for the studies by interviewing the person in

charge to the study.

3.3 DATA GATHERING PROCEDURE

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Chapter 3

RESULT AND DISCUSSION

3.1 DESCRIPTION OF THE PRESENT SYSTEM

The Parish Information System (PIS) is an integration

of subsystems intended to cater the record-keeping of

parishes. It is basically a computerization of the Canonical

book, which they use in their manual recording.It has

subsystems for Matrimony, Baptism, Death and Confirmation.

In each subsystem, it provides consolidation of records in a

database.

Parish Information System (PIS) then becomes a vital

part of transactions in the Parish for long term purposes.

It provides a stable database for all the information within

the parish. Also, it provides a way of reducing errors on

the records. Moreover, efficiency is highly maintained when

having a computerized system to assist the Secretary or the

Priest for their service. The Parish Information System

(PIS) also takes a vital part on the security of the system

and maintenance of the database.

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The following section discusses the different processes

involved from the different subsystems.

BAPTISM

In a typical parish, first, parents or any

representative will come to the parish office to request

schedule of baptism bringing along with them the necessary

requirements, to wit, the live birth certificate and the

marriage contract. If the parents are not yet married (civil

or in church), hence cannot provide a marriage contract, the

child will still be baptized but the last name of the child

can still be contested by the presenting party (either the

father’s or the mother’s). In most cases, the name of the

child in the live birth certificate will be followed in the

Certificate of Baptism.

The secretary will then confirm the final schedule of

the baptism. Before the priest administers the baptism, the

parents with the sponsors will be given a short seminar

about the sacrament of baptism. After the child is baptized,

the Certificate of Baptism is prepared indicating the name

of the child, date of birth, place of birth, name of the

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parents, officiating priest, date of baptism and the child’s

sponsors. The baptismal information is then recorded in the

canonical books called LIBER BAPTISMORUM. The book, page and

line number where the baptismal information appears will

also be indicated in the Certificate of Baptism. The parents

should pay the necessary fees to be collected from them

before the Certificate of Baptism will be issued. All

payments made have corresponding parish receipts.

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DATA FLOW DIAGRAM

BAPTISM

CONFIRMATION

The Sacrament of Confirmation is usually administered

to elementary students. Candidates for Confirmation are

required to pass a copy of their Baptismal Certificate,

parent’s Marriage Contract and the names of their sponsors.

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Necessary fees will be collected and a receipt will be

given. After the Sacrament of Confirmation is administered,

information about confirmed candidates are recorded in the

Canonical Book of Confirmation.

Some adults may also request for the Sacrament of

Confirmation. In this case, the applicants are referred to

the Archdiocese for the administration of the Sacrament of

Confirmation. Only an Archbishop or an Auxiliary Bishop can

administer this sacrament. The office of the Archbishop will

be responsible in issuing the Certificate of Confirmation.

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DATA FLOW DIAGRAM

CONFIRMATION

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MATRIMONY

When couple apply for matrimony, the following

requirements are required: Marriage License, Certificate of

No Marriage (CENOMAR), Baptismal Certificate, Certificate of

Confirmation, and Marriage Counseling Form. After verifying

whether all requirements are complete, the parish will

prepare marriage application form indicating information

about the couple and the proposed date of marriage. The

couple will be informed of the date of pre-marriage

counseling which they are required to attend. The Parish

will prepare Marriage Banns for public posting to verify

that both parties are free to marry. Moreover, the proposed

marriage will be announced for three consecutive Sunday

masses before the date of marriage. If the couple is civilly

married, additional requirement will include the civil

marriage certificate and the proposed wedding ceremony will

just be a validation of marriage. In case of re-marriage

for widow/er, additional requirement will be required which

includes the death certificate of the former spouse. If no

impediments are found, the parish may now administer the

sacrament of marriage. Marriage certificate will be prepared

in quadruplicate copies ready for signatories of the couple

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and the sponsors. After the marriage, the parish will submit

the Marriage Certificate to the Civil Registrar for

registration. After it has been registered, the marriage

information is now recorded in the Canonical Book of

Marriage called CONTRACTI MATRIMONI. When marriage

information has already been recorded, the original copy of

the Marriage Certificate will be given to the couple; the

other copies will be given to the National Statistics Office

and Civil Registrar while one copy will be left for Parish

Records as well.

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DATA FLOW DIAGRAM

Application

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DATA FLOW DIAGRAM

(Retrieval)

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FUNERAL

The funeral services administered by the Parish

Churches are scheduled depending on the agreement between

the family and the church. The families just need to present

a Death Certificate of the person to be buried. Then, the

church would confirm the funeral date to the family. The

burial information would then be recorded to the Canonical

Books of the Church.

DATA FLOW DIAGRAM

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3.2 DESCRIPTION OF THE PROPOSED SYSTEM

The proposed computerization of the existing Manual

System for Tuguegarao Metropolitan Cathedral is going to be

a new renovation for the modern-day technology to keep up

with the advancing times.

The system will decrease time and effort needed in

processing parishioner’s request. It also includes the

computerized processing of transactions needed in the

parish. The proposed system enables the priest and secretary

to have a secure access to the Parish Information System.

This also ensures the security of the records within the

parish.

The system facilitates the keeping track of the records

and other transaction regarding the services. The system can

be used to generate reports needed by the parish and the

parishioner like the Certificate of Baptism, Marriage,

Confirmation and the like.

The payment of the fees due to the parishioner could be

paid cash. Once the transactions are validated and

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completed, the parishioner will be given the Certificate

also printable via computer but should be sealed by the

Parish to be considered valid.

Process Description

Parish Information Web-based System will be used to

save all the information regarding the services the Parish

Church offers.

With the new system, the applicants of a certain

service should be registered as a parishioner of the church

for them to be accommodated. Then, the church would ask them

the needed requirements for the processing of the schedule

and the officiating priest. The administering of the service

would follow after the settlement of application.

Information about the service would be finalized and the

secretary would save the record to the database.

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This diagram contains the entities that make up the

system. A Parishioner initiates the transaction and the

system would process the service through the secretary.

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3.3 INPUT- PROCESS – OUTPUT

INPUT PROCESS OUTPUTParishioner

Live Birth Certificate Marriage CertificateName of Sponsors

Validate Requirement

Child Information, Number of Sponsors

Parishioner, Parish

Desired Date of Baptism Schedule of Baptism

Verify Date of Baptism

Date of Baptism

Parish

Child InformationDate of Baptism

Administer Baptism

Baptism Information, Child Information, Date of Baptism, Solemnizing Priest

Parishioner

Number of SponsorsBaptism Information

Compute Fees Computed Fees

Parishioner, Parish

Computed FeesPayment

Accept PaymentPayment Information, Payment

Parish

Payment Information

Generate Receipt

Receipt

Parish

Solemnizing PriestChild InformationDate of Baptism

Record Baptismal Information

Baptismal Information

Parish

Baptismal Information,Canonical Book Information

Generate Baptismal Certificate

Certificate of Baptism

BAPTISM

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CONFIRMATION


Certificate of Baptism, Marriage Certificate,Name of Sponsors

Verify Requirements

Number of Sponsors, Candidate Information

Parishioner

Number of Sponsors, Payment

Accept Payment Payment,Payment Information

Parish

Payment Information

Generate Receipt Receipt

Parish

Date of Confirmation

Administer Sacrament

Candidate Information

Parishioner

Candidate Information, Certificate of Confirmation

Record Confirmation Information

Confirmation Information

Parishioner

Canonical Book Information

Generate Certificate of Confirmation

Certificate of Confirmation

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MATRIMONY

(Application)


Marriage License CENOMARProposed Schedule Birth CertificateCertificate of ConfirmationPre- Marriage Counseling FormDeath Certificate(Deceased Spouse)

Evaluate Requirements

Couple Information

Parishioner

Couple Information

Fill-up Marriage Application Form

Marriage Application Form

Parish, Parishioner

Type of Service, Schedule of Fees

Compute Payment Computed Payment

Parish, Parishioner

Computed Payment, Payment

Accept Payment Payment information

Parish

Payment InformationGenerate Receipt Receipt

Parishioner

Marriage Application Form

Conduct Pre-Marriage Counseling

Couple Information

Parish, Parishioner

Couple Information

Prepare Marriage Certificate

Marriage Information

Parish, Parishioner

Marriage Information, Date of

Administer Sacrament


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INPUT PROCESS OUTPUTMarriageParish

Marriage InformationMarriage Certificate Registry Number

Register Marriage Certificate


Parish


Issue Marriage Certificate

Marriage Certificate ,Duplicate Copy of Marriage Certificate

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(Retrieval)


Date of Marriage ,Couple Information

Get Marriage Information


Parish


Search Record Marriage Information

Parishioner

Date of MarriageCouple Information

Verify Requirements


Parish


Generate Marriage Affidavit

Marriage Affidavit

Parish

Marriage Affidavit

Generate Certificate of Marriage

Marriage Certificate

Parishioner

Payment

Make Payment Marriage Affidavit,Receipt, Marriage Certificate Information

Parishioner


Get Marriage Information


Parish


Search Record Marriage Information

Parishioner


Verify Requirements


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FUNERAL


Death Certificate

Verify Requirements

Death Information

Parish, Parishioner

Desired Date of BurialBurial Schedule

Schedule Date of Funeral

Funeral Date

Parishioner

Funeral Date

Administer Burial Mass

Funeral Information

Parishioner

Payment

Make Payment Payment, Payment Information

Parish

Payment Information

Generate Receipt

Receipt

Parish

Funeral Information

Record Burial Information

Funeral Information

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3.7 COST BENEFIT ANALYSIS

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3.8 ATTRIBUTE AND DOMAINS

ENTITIES ATTRIBUTES DOMAIN

tblService

ServiceID

PriestID

Place

Date

SCode

0000-9999

0000-9999

#, A-Z, a-z, 00-99

mm/dd/yyyy

0000-9999

tblCategoriesScode

SName

0000-9999

0000-9999

tblSponsor

SponsorID

SponsorName

ServicetID

0000-9999

A-z, a-z

0000-9999

tblParishioner

ParishionerID

FirstName

MiddleName

LastName

DateOfBirth

PlaceOfBirth

Address

Gender

Civil Status

Remarks

0000-9999

A-Z, a-z

A-Z, a-z

A-Z, a-z

mm/dd/yyyy

mm/dd/yyyy

#, A-Z, a-z, 00-99

M,F

Married, Single

A-Z, a-z, 00-9

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tblPriest

PriestID

PriestName

Congregation

0000-9999

A-Z, a-z, 00-9

A-Z, a-z

jncIsMarriedTo

ParishionerID

SpouseID

Marriage License

Number

Date of Marriage

Place of Marriage

0000-9999

0000-9999

mm/dd/yy

A-Z, a-z, 00-9

jncUndergo

ParishonerID

RegistryNo

ServiceID

BookNo

PageNo

Remarks

0000-9999

0000-9999

0000-9999

00-999

A-Z, a-z, 00-99

jncIsAChildOf

ParentID

ParishionerID

Relationship

0000-9999

0000-9999

A-Z, a-z

tblParent ParentID

PFName,

PMName

PLName

0000-9999

A-Z, a-z

A-Z, a-z

A-Z, a-z

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Residents

tblParish

ParishID

ParishName

Address

0000-9999

A-Z, a-z

A-Z, a-z, 00-99

ttblUserUserName

Password

A-Z, a-z

A-Z, a-z, 0-9

tblLogs

UserName

Password

TimeIn

TimeOut

A-Z, a-z

A-Z, a-z, 0-9

00:00

00:00

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3.9 TABLE DESIGN

tblParishionerColumn Name Data Type Field

SizeAllow Null

Remarks

ParishionerID Varchar 7 No Starts with the last 2 digits of the year followed by 5 digit numbers

FirstName Varchar 50 NoMiddleName Varchar 50 YesLastName Varchar 50 NoDateOfBirth DateTime NoPlaceOFBirth Varchar 50 NoAddress Varchar 70 NoGender Varchar 6 NoCivilStatus Varchar 8 NoRemarks Varchar 200 Yes

tblServiceColumn Name Data Type Field

SizeAllow Null

Remarks

ServiceID Int No Auto IncrementSCode Char 2 NoParishID Int NoPriestID Int NoDate DateTime No

tblCategoryColumn Name Data Type Field

SizeAllow Null

Remarks

SCode Char 2 No 4 Categories: S1, S2, S3, S4

SName Varchar 12 No Services: Baptism, Confirmation, Marriage, Funeral

47




jncParishionerServiceSponsorColumn Name Data Type Field

SizeAllow Null

Remarks

ParishionerID Varchar 7 NoServiceID Int NoBookNo Varchar 10 No Format: Roman

NumeralsPageNo Varchar 3 NoLineNo Varchar 2 No 1 to 10 onlyRegistryNo Varchar 10 Yes Format:

year-numberOfTransaction;e.g. 2010-78

Remarks Varchar 200 Yes

tblPriestColumn Name Data Type Field

SizeAllow Null

Remarks

PriestID Int No Auto IncrementPriestName Varchar 70 NoCongregation Varchar 50 Yes

tblParent

Column Name Data Type Field Size

Allow Null

Remarks

ParentID Int No Auto IncrementPFName Varchar 50 NoPMName Varchar 50 NoPLName Varchar 50 NoResidence Varchar 50 No

48




tblSponsor


Allow Null

Remarks

SponsorID Int No Auto IncrementParishionerID Varchar 7 NoServiceID Int NoSponsorName Varchar 70 NoGodParent Bit No Yes or No Value

jncParentParishionerColumn Name Data Type Field

SizeAllow Null

Remarks

ParishionerID Varchar 7 NoParentID Int NoRelationship Varchar 10 NoRemarks Varchar 100 Yes

49




jncIsMarriedTo


Allow Null

Remarks

ParishionerID Varchar 7 NoSpouseID Varchar 7 NoMarriageLicenceNo Char 7 NoDateOfMarriage DateTime NoPlaceOfMarriage Varchar 50 NoRemarks Varchar 200 YesIssuedOn DateTime NoIssuedAt Varchar 50 No

tblParish


Allow Null

Remarks

ParishID Int No Auto IncrementParishName Varchar 50 NoAddress Varchar 50 No

tblUser


Allow Null

Remarks

UserName Varchar 30 NoPassword Varchar 30 No

tblLogs Logs TableColumn Name Data Type Field

SizeAllow Null

Remarks

UserName Varchar 30 No Auto IncrementTimeIn DateTime NoTimeOut DateTime No

50

Download - Saint James Parish Web-Based Parish Information System.docx

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