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Reaping the Benefits of Outsourcing
How Learning Care Group Connects Thousands of Employees to Benefits Education and Enrollment
Wednesday, May 16 2018 at 2:00 pm ET (11:00 pm PT)
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Will the webinar be recorded?
Yes!(We will send you a link to the recording after the webinar).
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Will the slides be available?
Yes!(We will send you a link to the PDF after the webinar).
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How do you ask questions?
Type your question into the “Questions” panel
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Introductions
Benefits Outsourcing Overview
Learning Care Group Case Study
Q&A
Agenda
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Today’s Guest Speaker
Jamie Higdon, CEBS, CCP, SHRM-CP Director of Compensation & Benefits
Learning Care Group
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About Learning Care Group
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20,000+ employees
900+ schools with capacity to serve 130,000 children
Operating in 36 states and internationally
Headquartered in Novi, Michigan
PlanSource customer since 2010
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Better Technology for a Better Benefits and HR Experience
PlanSource provides flexible and intuitive benefits administration software and services
to nearly 3.5 million consumers.
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About PlanSourceBenefits administration technology is the center of our universe, and we integrate with leading HCM solutions, such as BambooHR, NetSuite and Ultimate Software.
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Flexible and Intuitive Benefits Admin SoftwareWe provide an industry-leading platform for benefits shopping, enrollment, billing, compliance and ongoing administration.
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Software + Services = Best Benefits ExperiencePlanSource offers a full suite of benefit services that ensures that you get the most out of your benefits technology investment.
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Learning Care GroupLearning Care Group outsources their benefits program to PlanSource, so they can spend less time on administration, and more time on strategic initiatives.
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Introductions
Benefits Outsourcing Overview
Learning Care Group Case Study
Q&A
Agenda
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Over 80% of organizations outsource at least one HR administration activity*
Rise of Benefits Outsourcing
Did you know?
The cost and complexity of modern human capital management and benefits administration have sharply
increased the demand for outsourcing services.
*Source: Employee Benefits News
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Why Outsource?
Cost control and access to industry expertise are the two primary decision drivers for outsourcing benefits administration.
Outsourcing with an experienced partner in the benefits space also reduces the risk carried by your company and ensures you
maintain compliance with strict industry regulations.
Top 2 Reasons for Outsourcing Benefits Administration*
73%Industry Expertise
52%Cost Control
*Source: SHRM
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Advantages of Benefits Outsourcing
Save Money
Tapping Specific Expertise
Navigate the Changing Compliance Landscape
Boost Efficiency
Reduce Liability
Upgrade Technology
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Introductions
Benefits Outsourcing Overview
Learning Care Group Case Study
Q&A
Agenda
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Why did Learning Care Group decide to outsource their benefits?
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Why outsource benefits?
• Our ERP system didn’t handle benefits well (events were challenging, as well as EDI)
• We were taking calls in-house and using paper forms
• With high growth and lots of acquisitions, we needed to scale our benefits program
We needed a streamlined, more efficient process.
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What specific challenges does Learning Care Group face?
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Specific Challenges Workforce distributed across 900+ locations (rely on directors at each site to disseminate information)
1,000 new hires per month (50%+ employee turnover)
Majority of staff don’t have work email addresses and work computers
Workforce is 98% female and 70% are Millennials (average age of 35)
Lean HR team for a company with 20,000+ employees
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What services does PlanSource provide?
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PlanSource Partnership
Benefits administration throughout the year – from processing new hires and approving life events to handling billing and data integration issues with our insurance carriers
An initial dependent eligibility audit –with ongoing dependent verification
Employee contact center with extended hours (to 11 pm ET on week days)
COBRA administration services
Custom employee communications –both print and digital
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How does outsourcing benefits help Learning Care Group?
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Benefits of Outsourcing
Our HR team is more strategic; less focused on administrative work (no more paper!)
We’ve been able to enhance our communications strategy, adding more options for our employees
We’re focused on helping our employees become educated health care consumers!
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How have you enhanced your employee communications?
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Employee CommunicationsPlanSource provides us with a true communications platform where our distributed employees can get the information they need however they want
Benefits website – with custom login page to enroll
Educational video library and custom video vignettes
Custom messaging within the benefits shopping and enrollment process
Call center with extended hours
Text messaging for reminders and notifications
Print and other custom materials (new hire packets)
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What are some of the things you’ve learned about employee communications?
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What We’ve Learned
Simplify! We learned to simplify our OE and new hire materials.
• Previously, we had OE packets with multiple flyers and rate sheets.
• Now we do a simpler, quick enrollment guide plus an interactive, digital guide.
Provide as many options as possible – both digital and print!
• We distribute print materials to each location rather than employee homes, because address maintenance is such a challenge.
• Our employees like videos – since we can’t conveniently do traditional on-site OE meetings, we rely on the educational videos and recorded webinars.
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How is the Learning Care Group HR and benefits strategy evolving in the future?
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We’ve made a lot of changes this year!
Previously grandfathered with the ACA
This year added a third PPO Plan and made significant changes
Added performance network
Enhanced telemedicine offering
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What are the implications of these changes on your employees?
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It’s all about helping them become health care consumers!
Our employees need to research the plans and networks carefully
We added the ability to search the networks
We added claims examples to help employees
We put this information in multiple areas!
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Tell us about the partnership with PlanSource.
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Solving Challenges Together!PlanSource is an extension of our team, and aligned with our strategy.
They’ve been willing to get creative and help us solve our unique challenges.
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ExampleWe put together a focus group to improve our understanding of what our employees need from their benefits and how they want us to communicate with them.
This OE season, we’ll partner with PlanSource to roll out a company Facebook page to answer employee questions about their benefits.
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Q&ADownload our FREE benefits
outsourcing guide at www.plansource.com/outsourcing
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Get in touch with uswww.plansource.com/getintouch
877-735-0468
HRCI: 353579 SHRM:18-4WW14