Download - Power Point Booklet[1]

8/2/2019 Power Point Booklet[1]

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Lesson1:SettingUpYourPowerPointEnvironment

SettingupYourPowerPointEnvironment

BeforeyoubegincreatingpresentationsinPowerPoint,youmaywanttosetupyourPowerPointenvironmentandbecomefamiliarwithafewkeytaskssuchashowtominimizeandmaximizetheRibbon,configuretheQuickAccesstoolbar,switchviews,andaccessyourPowerPointoptions.

ExploringthePowerPointWindow

WhenyouopenPowerPoint,anewpresentationiscreatedandablankslideappearsinthePowerPointwindow.Theslidehasplaceholdersforyoutoaddatitleandsubtitle.

ThetabbedRibbonmenusystemishowyouaccessthevariousPowerPointcommands.IfyouhaveusedpreviousversionsofPowerPoint,theRibbonsystemreplacesthetraditionalmenus.AbovetheRibbonintheupper-leftcorneristheMicrosoftOfficeButton.Fromhere,youcanaccessimportantoptionssuchasNew,Save,SaveAs,andPrint.BydefaulttheQuickAccessToolb

arispinnednexttotheMicrosoftOfficeButton,andincludescommandssuchasUndoandRedo.

Ontheleftsideofthewindow,youwillseeataskpanewithslidesandoutlinetabs,whichappearsbydefault.Onthebottom,rightareaofthescreenyouwillfindViewcommands(Normal,SlideSorter,andSlideShow),andthezoomtool.


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ToZoomInandOut:

Locatethezoombarinthebottom,rightcorner.Clicktheslideranddragittotherighttozoominandtothelefttozoomout.ToChangeViews

LocatetheViewoptionsinthebottom,rightcorner.TheViewoptionsareNormal,SlideSorter,andSlideShow.Clickanoptiontoselectit.ThedefaultisNormalView.

TheQuickAccessToolbar

TheSave,Undo,andRedocommandsappearbydefaultontheQuickAccesstoolbar.YoumaywishtoaddothercommandstomakeusingspecificPowerPointfeaturesmoreconvenientforyou.

ToAddCommandstotheQuickAccessToolbar:

ClickthearrowtotherightoftheQuickAccesstoolbar.Selectthecommandyouwishtoaddfromthedrop-downlist.ItwillappearintheQuickAccesstoolbar.ORSelectMoreCommandsfromthemenuandadialogboxappears.Selectthecommandyouwishtoadd.

ClicktheAddbutton.ClickOK.menusinPowerPoint2007.Itisdesignedtoberesponsivetoyourcurrenttaskandeasytouse;however,youcanchoosetominimizetheRibbonifyouwouldprefertousedifferentmenusorkeyboardshortcuts.

ToMinimizeandMaximizetheRibbon:

Clickthedrop-downarrownexttotheQuickAccesstoolbar.

SelectMinimizeRibbonfromthelist.TheRibbondisappears.Tomaximizetheribbon,clickthearrowagainandselectMinimizetheRibbontotogglethefeatureoff.YoucanalsominimizeandmaximizetheRibbonbyright-clickinganywhereintheRibbonandselectingMinimizetheRibboninthemenuthatappears.

TheRibbon


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Thenew,tabbedRibbonsystemreplacestraditional2


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TheMicrosoftOfficeButtonMenu

TheMicrosoftOfficeButtonappearsatthetopofthePowerPointwindow.Whenyouclickthebutton,amenuappears.Fromthismenuyoucancreateanewpresentation,openexistingfiles,savefilesinavarietyofways,andprint.Youcanalsoaddsecurityfeatures,send,publish,andclosefiles.

ToChangetheDefaultPowerPointOptions:

ClickthePowerPointOptionsbutton.Adialogboxwillappear.SelectacategoryonthelefttoaccessdifferentPowerPointoptions.Modifyanyofthedefaultsettings.Forexample,ifyouwanttochangethecolorschemeofthePowerPointwindow,clickthecolorschemedrop-downmenuinthePopularsectionandchooseanoption.Inthisexample,wechooseBlack.ClickOKandthechangeswillbeapplied.Inthisexample,thePowerPointwindowcolorschemeisnowBlack.AsyoulearnmoreaboutPowerPointandbecomeproficientatusingit,you

maywanttomodifysomeofthesettings.Asabeginninguser,itisusuallybesttoleavethedefaultsettings.

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Practice

OpenPowerPoint.PracticeusingtheZoomtool.

MinimizeandmaximizetheRibbon.ClicktheMicrosoftOfficeButtonandreviewthemenuoptions.AddtwocommandstotheQuickAccesstoolbar.ContinuetoexplorethePowerPointenvironmentGradedExercise(s)ThereisnogradedexerciseforthislessonbutthereisaquizonthepartsofthePowerPointscreenandeverythingelsecoveredinthelesson.Theteacherwillgiveyou15minutestop

racticeandreviewandyouwillcompletethequiz..

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Lesson2:PresentationBasics

PowerPointincludesallthefeaturesyouneedtoproduceprofessional-lookingpresentations.WhenyoucreateaPowerPointpresentation,itismadeupofaseriesofslides.Theslidescontaintheinformationyouwanttocommunicatewithyouraudience.Thisinformationcanincludetext,pictures,charts,video,sound,andmore.Beforeyoubeginaddinginformationtoslides,youneedtoknowthebasicsofworkingwithslides.Inthislessonyouwilllearnhowtostartanewpresentation,insertnewslides,modifyalayout,moveandcopyslides,howplaceholderswork,aswellashowtosaveyourpresentation.

CreatingNewPresentations

NewPresentations

WhenyouopenPowerPointfromtheStartmenuorfromanicononyourdesktop,anewpresentationwithoneslideappearsbydefault.YoucanalsocreateanewpresentationwhilePowerPointisalreadyopen.

ClicktheMicrosoftOfficeButtonandchooseNewfromthemenu.TheNewPresentationdialogboxwillappear.Blankpresentationisselectedbydefault.

ClickCreate,andanewpresentationwillopeninthePowerPointwindow.ThedefaultslidethatappearswhenyoucreateanewpresentationisaTitleSlidelayout.SlideBasics

AbouttheSlides

Slidescontainplaceholders,orareasonaslidethatareenclosedbydottedborders.Placeholderscancontainmanydifferentitemsincludingtext,pictures,andcharts.Someplaceholdershaveplaceholdertext,ortextthatyoucanreplace,andthumbnail-sizediconsthatrepresentspecificcommandssuchasInsertPicture,InsertChart,andInsertClipArt.Hoverovereachicontoseethetypeofinformationyoucaninsert.

AboutSlideLayouts

Theplaceholdersarearrangedindifferentlayoutsthat

youcanselectwhenyouinsertanewslideorthatcanbeappliedtoexistingslides.Intheexampleabove,thelayoutiscalledTitleandContentandincludestitleandcontentplaceholders.Aslidelayoutarrangesyourslidecontent.Layoutscontaindifferenttypesofplaceholdersthatyoucanusedependingonwhatinformationyouwanttoincludein

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yourpresentation.Eachlayouthasadescriptivename,buttheimageofthelayoutshowsyouhowtheplaceholdersarearrangedontheslide.


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ToInsertTextintoaPlaceholder:

Clickinsidetheplaceholder.Theplaceholdertextwilldisappearandtheinsertionpointwillappear.Typeyourtextoncetheinsertionpointisvisible.Clickoutsidetheplaceholderwhenyouhaveenteredallyourtextintotheplaceholder.Whenyouentertextorusetheiconstoinsertitems,theplaceholdertextand/oriconsdisappearassoonasyoustarttyping.

ToInsertaNewSlide:

ClicktheNewSlidecommandintheSlidesgroupontheHometab.Amenuwillappearwithyourslidelayoutoptions.Clicktheslideyouwanttoinsert.Anewslidewiththechosenlayoutwillappearinthecenterofthe

PowerPointwindowandinthepaneontheleft.ToChangetheLayoutofanExistingSlide:

Selecttheslideyouwishtochange.ClicktheLayoutcommandintheSlidesgroupontheHometab.Amenuappearswithyouroptions.Clickanoptiontoselectit.Theslidewillchangeinthepresentation.WorkingwithSlides

ToCopyandPasteaSlide:

Selecttheslideyouwishtocopyontheslidepane.ClicktheCopycommandontheHometab.Clickinsidetheslidestabonthelefttaskpane.Ahorizontalinsertionpointwillappear.Movetheinsertionpointtothelocationyouwantthecopyoftheslidetoappear.

ClickthePastecommandontheHometab.Thecopiedslidewillappear.YoucanusethekeyboardshortcutCtrlandCtocopytheslideandCtrlandVtopasteit.

ToDeleteaSlide:


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Selecttheslideyouwishtodelete.ClicktheDeletecommandintheSlidesgroupontheHometab.YoucanalsodeleteaslidebyselectingtheslideintheslidepaneandpressingtheDeletekeyonyourkeyboard.

ToMoveaSlide:

Selecttheslideyouwishtomoveontheslidestabinthelefttaskpane.Clickanddragtheslidetoanewlocation.Theinsertionpointwillappear.Releasethemousebutton.Theslidewillappearinthenewlocation.UsingDifferentViewsfromthePowerPointWindow

Inthebottom,rightcornerofthePowerPointwindowarethreeviewcommands.Fromhere,youcanchangetheviewtoNormal,SlideSorter,orSlideShowviewbyjustclickingacommand.


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Normalisthedefaultviewandwhereyouwillcreateandedityourslidesinthecenterslidepaneandalltheslideswillappearontheslidestabinthelefttaskpane.SlideSorterisaviewofyourslidesinthumbnailform.Theslidesarepresentedhorizontally,whichallowsyoutoseemoreslidesatatime.SlideShowviewfillsthecomputerscreenwithyourpresentationsoyoucanseehowthepresentationwillappeartotheaudience.SavingYourPresentation

Ifyouaresavingadocumentforthefirsttime,youwillneedtousetheSaveAscommand;however,ifyouhavealreadysavedapresentation,youcanusetheSavecommand.

ToUsetheSaveAsCommand:

ClicktheMicrosoftOfficeButton.SelectSaveAs.Amenuwillappear.

Selectthetypeoffileyouwouldliketosavethepresentationas.Thetwomostcommonlyusedfiletypesare:oPowerPointPresentation--Thissavesthepresentationasa2007PowerPointfile.OnlyuserswithPowerPoint2007,orthecompatibilitypack,canviewthefilewithoutpossiblylosingsomeoftheformatting.oPowerPoint97-2003Presentation--ThissavesthepresentationsothatitiscompatiblewithsomepreviousversionsofExcel.Ifyouwillbesendingthe

presentationtosomeonethatdoesnothaveOffice2007,youshouldusethisfiletype.TheSaveAsdialogboxwillappear.Selectthelocationyouwishtosavethedocumentusingthedrop-downmenu.Enteranameforthedocument.ClicktheSavebutton.ToUsetheSaveCommand:

ClicktheMicrosoftOfficeButton.SelectSavefromthemenu.UsingtheSavecommandsavesthedocumentinitscurrentlocationusingthesamefilename.

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Practice

OpenPowerPoint.Inserttextonthedefault,Titleslide.InsertaTitleandContentslide.6


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InsertaTwoContentslide.Practicemovingslides.CopytheTitleslide.Deleteoneoftheslides.Savethepresentation.GradedExercise(s)

Createanewpresentation.Usetheappropriateslidelayouttocreatetheslide.SaveasStrategy-yourname

InthetextplaceholderenterthetitleRecommendingaStrategyEnterthesubtitleIdeasforTodayandTomorrowByYourFirstandLastName

ChoosethesecondslideintheApplyslidelayoutInthetextplaceholderenterthetitle

VisionStatementInthesecondtextplaceholderenterthebelowtextStatethevisionandlongtermdirection

InthetextplaceholderenterthetitleGoalandObjective

InthesecondtextplaceholderenterthebelowtextStatethedesiredgoalStatethedesiredobjectiveUsemultiplepointsifnecessary

Inthetextplaceholderenterthetitle

TodaysSituation

InthesecondtextplaceholderenterthebelowtextSummaryofthecurrentsituationUsebriefbullets,discussdetailsverbally

InthetextplaceholderenterthetitleRecommendation

InthesecondtextplaceholderenterthebelowtextRecommendoneormoreofthestrategiesSummarizetheresultsifthingsgoasproposedWhattodonext

Identifyactionitems


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Lesson3:TextBasics

ItisimportanttoknowhowtoperformbasictaskswithtextwhenworkinginPowerPoint.Inthislessonyouwilllearnthebasicsofworkingwithtextincludinghowtoinsert,delete,select,andmovetext,aswellashowtoworkwithtextboxes.

InPowerPoint,youcaninserttextintoplaceholdersortextboxes.Textinbothcanbeformattedusingthesamecommands.

ToInsertText:

Clicktheplaceholderortextboxwhereyouwishtoinserttext.Theinsertionpointwillappear.Ifyouareworkingwithaplaceholder,placeholdertextwilldisappear.Typethetextyouwishtoappear.ToDeleteText:

Placeyourcursornexttothetextyouwishtodelete.PresstheBackspacekeyonyourkeyboardtodeletetexttotheleftofthecursor.PresstheDeletekeyonyourkeyboardtodeletetexttotherightofthecursor.ToSelectText:

Placetheinsertionpointnexttothetextyouwishtoselect.

Clickanddragyourmouseoverthetexttoselectit.Releasethemousebutton.Youhaveselectedthetext.Ahighlightedboxwillappearovertheselectedtext.WhenyouselecttextorimagesinPowerPoint,ahovertoolbarwithformattingoptionsappears.Thismakesformattingcommandseasilyaccessible,whichmaysaveyoutime.

ToFormatFontSize:

Selectthetextyouwishtomodify.

Clickthedrop-downarrownexttothefontsizeboxontheHometab.Thefontsizedrop-downmenuappears.Moveyourcursoroverthevariousfontsizes.Alivepreviewofthefontsizewillappearinthedocument.Clickthefontsizeyouwishtouse.Thefontsizewillchangeinthedocument.ToFormatFontStyle:


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Selectthetextyouwishtomodify.Clickthedrop-downarrownexttothefontstyleboxontheHometab.Thefontstyledrop-downmenuappears.Moveyourcursoroverthevariousfontstyles.Alivepreviewofthefontwillappearinthedocument.Clickthefontstyleyouwishtouse.Thefontstylewillchangeinthedocument.ToFormatFontColor:

Selectthetextyouwishtomodify.Clickthedrop-downarrownexttothefontcolorboxontheHometab.Thefontcolormenuappears.


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Moveyourcursoroverthevariousfontcolors.Alivepreviewofthecolorwillappearinthedocument.Clickthefontcoloryouwishtouse.Thefontcolorwillchangeintheslide.Yourcolorchoicesaren'tlimitedtothedrop-downmenuthatappears.SelectMoreColorsatthebottomofthelisttoaccessmorecolorchoices.

ToUsetheBold,Italic,andUnderlineCommands:

Selectthetextyouwishtomodify.ClicktheBold,Italic,orUnderlinecommandintheFontgroupontheHometab.Clickthecommandagaintoremovetheformatting.

OtherFontCommandsIncreaseFontSizecommandincreasesthefontsizeoftheselectedtexttothenextstandardfontsize.

DecreaseFontSizecommanddecreasesthefontsizeoftheselectedtext

tothenextstandardfontsize.ClearAllFormattingcommandremovesyourrecentformattingchanges.Strikethroughcommandmakesalinethroughthetext.TextShadowcommandaddsadropshadowtotext.ChangeCasecommandsletsyoutrydifferentcapitalizationoptions

withouthavingtodeleteandretypelettersorwords.

ToChangeTextAlignment:

Selectthetextyouwishtomodify.SelectoneofthefouralignmentoptionsfromtheParagraphgroupontheHometab.oAlignTextLeft:Alignsalltheselectedtexttotheleftmargin.oCenter:Alignstextanequaldistancefromtheleftandrightmargins.oAlignTextRight:Alignsalltheselectedtexttotherightmargin.oJustify:Justifiedtextisequalonbothsidesandlinesupequallytotheright

andleftmargins.Thealignmentcommandsalignthetextwithintheplaceholderortextboxitisin,notacrosstheslide.

Textboxes

Inadditiontoinsertingtextinplaceholders,youcanalsoinserttextintotextboxes.Textboxesallowyoutoaddtothepredefinedlayoutssothatyoucanplacetextwhereveryouwantonaslide.


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ToInsertaTextbox:

SelecttheInserttabontheRibbon.ClicktheTextBoxcommandintheTextgroup.Clickanddragthecursoruntilthetextboxisthedesiredwidth.Releasethemousebutton.ToMoveaTextBox:

Clickthetextbox.Yourcursorbecomesacrosswitharrowsoneachend.Whileholdingthemousebutton,dragthetextboxtothedesiredlocationonthepage.Releasethemousebutton.ToResizeaTextBox:

Selectthetextbox.

Clickoneofthesquaresizinghandlesontheleftorrightsides,oracircularhandleononeofthefourcorners.Whileholdingdownthemousebutton,dragthesizinghandleuntilthetextboxisthedesiredwidth.Clickanddragthegreencircletorotatethetextbox.9


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MovingText

ToCopyandPasteText:

Selectthetextyouwishtocopy.ClicktheCopycommandontheHometab.Placeyourinsertionpointwhereyouwishthetexttoappear.ClickthePastecommandontheHometab.Thetextwillappear.ToDragandDropText:

Selectthetextyouwishtocopy.Clickyourmouseanddragthetexttothelocationyouwishittoappear.Thecursorwillhaveatextboxbeneathittoindicatethatyouaremovingtext.Releasethemousebuttonandthetextwillappear.********************************************************************************

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Practice

UsetheWorkshoppresentationoranyotherPowerPointpresentationyouchoosetocompletethis

challenge.

Inserttextonaslide.Practiceusingthebold,italic,andunderlinecommands.

Changethefontstyleofthetitle.Changethefontsizeofthetitle.Changethecolorofthesubtitle.UsetheChangeCasecommandonaslidetitle.PracticeusingtheIncreaseFontSizeandDecreaseFontSizecommands.Insertatextboxandaddtext.GradedExercise(s)

ThereisnogradedexerciseforthislessonbutthereisaquizonthepartsofthePowerPointscreenandeverythingelsecoveredinthelesson.Theteacherwillmoveontothenextlessoniftimepermits.


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Lesson4:ThemesandBackgroundStyles

ThemesandBackgroundStyles

Athemeisapredefinedcombinationofcolors,fonts,andeffectsthatcanbeappliedtoyourpresentation.PowerPointincludesbuilt-inthemesthatallowyoutoeasilycreateprofessional-lookingpresentationswithoutspendingalotoftimeformatting.Eachthemehasadditionalbackgroundstylesassociatedwithitthatcanbeappliedtotheslidestomodifythetheme.

Inthislesson,youwilllearnhowtoapplyatheme,modifythemecolors,themefonts,andthemeeffects,aswellasapplyabackgroundstyle.

AboutThemes

WhenyoucreateanewpresentationinPowerPointthereisathemeappliedeventhoughtheslidebackgroundiswhite.ThisdefaultthemeiscalledtheOfficeTheme.TheOfficeThemeconsistsofawhitebackground,andCalibrifontofvarioussizesfortitlesandbodytext.

Youcanapplyadifferentthemetoyourslidesbeforeyouaddtextormake

changestothedefaultslide.Anadvantageofdoingthisisthatthelocationofthetextwillnotmove.Ifyouapplythethemeafteryouentertextontheslides,thetextboxesandplaceholdersmaymovedependingonthethemeyouchoose.

Anadvantageofenteringsomeofyourtextbeforeapplyinganewthemeisthatthelivepreviewfeatureallowsyoutoseehowthethemeswillaffectyourspecifictext.TheexamplebelowistheAspecttheme.

Youwillneedtoknowhowtoapplyathemeandhowtoswitchtoadifferentthemeifyouwanttousethisfeaturetocreatepresentations.AllofthethemesthatcomeincludedinPo

werPointarelocatedintheThemesgroupontheDesigntab.

ToApplyaTheme:

SelecttheDesigntab.LocatetheThemesgroup.Eachimagerepresentsatheme.Clickthedrop-downarrowtoaccessmorethemes.

Hoveroverathemetoseealivepreviewofitinthepresentation.Thenameofthethemewillappearasyouhoveroverit.Clickathemetoapplyittotheslides.YoucanaccessadditionalthemesonMicrosoftOfficeOnlineorcreateyourown.

Fontsthatarechangedwiththefontsizeandstylemenuswill


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notchangewhenyouapplyanewtheme.

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ModifyThemes

Youcanalsomodifythecurrentthemecolors,fonts,andeffects.Forexample,ifyouliketheUrbantheme,butwouldprefertousemoreofthecolorredinthepresentation,youcanchangethecolorsofthethemeandcreateanew,customtheme.IfyouwouldprefertousethefontstyleVerdanasothatyourpresentationfontwillmatchyourcompanylogoandmaterials,youcanmodifythefontcombinationandsaveit.

ThePowerPointthemesarepowerfulbecausetheyallowyoutocreateprofessional-lookingslideseasily.Theoptiontomodifythesethemesmakesitanevenmorerobustandpowerfultoolbecauseyoucancustomizethethemesbasedonyourneedsandpreferences.

ToSwitchtoaDifferentThemeColorOption:

SelecttheColorscommandintheThemesgroupontheDesigntab.Hoveroveracolorgrouptodisplayalivepreviewofthecolor

combinationontheselectedslide.Clickacoloroptiontoselectit.

ToChangetheCurrentThemeColors:

SelecttheColorscommandintheThemesgroupontheDesigntab.ClickCreateNewThemeColorsfromthemenu.Adialogboxwillappear.Clickacoloroptiontodisplayacolormenu.Choose

acolortochangetheoption.Enteranameforthenewthemecolorcombination.ClickSave.ToSwitchtoaDifferentThemeFontOption:

SelecttheFontscommandintheThemesgroupontheDesigntab.Hoveroverafontgrouptodisplayalivepreviewofthefontcombinationontheselectedslide.

Clickafontoptiontoselectit.ToChangetheCurrentThemeFonts:

SelecttheFontscommandintheThemesgroupontheDesigntab.ClickCreateNewThemeFonts.Adialogboxwillappear.Selectnewfontsusingthedrop-downmenus.


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Enteranameforthenewthemefontcombination.ClickSave.ToSwitchtoaDifferentThemeEffectsOption:

SelecttheEffectscommandintheThemesgroupontheDesigntab.Amenuwillappear.Selectaneffectoptionfromthemenu.BackgroundStyles

Backgroundstylescanbeaddedtoyourslidesafterathemeisapplied.Thestylesarefillvariationsbasedonthemecolors.Whenyouswitchtoadifferenttheme,thebackgroundstylesareupdatedbasedonthenewthemecolors.ThebackgroundstyleoptionsfortheUrbanthemearedifferentthanthebackgroundstyleoptionsfortheApextheme.Thecolorsaredifferentbasedonthethemecolors.

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ToApplyaBackgroundStyle:

ClicktheBackgroundStylescommandintheBackgroundgroupontheDesigntab.Clickastyletoselectit.Thenewbackgroundwillappearintheslides.YoucanselectFormatBackgroundfromthemenutoopenadialogboxandmakechangestothebackgroundcolor.

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Practice

UsetheWorkshoppresentationoranyotherPowerPointpresentationyouchoosetocompletethischallenge.

ApplytheUrbanthemetoyourslides.Changeatleastoneofthethemecoloroptions.Changetoanewthemefont.GradedExercise(s)

CreateapresentationentitledMyFavourites.Putbyandyournameasthesubtitleorthepresentation.Onslides24.Includelistsofyourfavouritethings.Eg.Slide2mayhaveyourfavouritemusiciansastheheading

andalistofyourfavouritesingersinthetextboxbelow,slide3mayhaveyourfavouritefoodsetc.Applyathemeforthepresentationandchooseathemefontforit.Applyathemeeffectandchangethethemebackgroundstyle.

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Lesson5:PicturesandClipArt

Oneachslideyoucreateinyourpresentation,youhaveinformationthatyouwanttocommunicatewiththeaudience.Youcandothiswithtextandillustrations,suchaspicturesandclipart.

Inthislessonyouwilllearnhowtoinsertapictureandclipart,andhowtomodifybothtypesofillustrations.

InsertingPictures

PicturesandclipartcanbeinsertedfromtheRibbonandbyusingthecommandsthatappearincertainplaceholders.Inbothmethods,theimageiscenteredinthemiddleofanyselectedslideplaceholders.

ToInsertaPicturefromtheRibbon:

SelecttheInserttab.ClicktheInsertPicturecommandintheIllustrationsgroup.TheInsertPicturedialogboxwillappear.Locateandselectthepictureyouwanttouse.ClickInsertanditwillappearontheslide.ToInsertaPicturefromaPlaceholderCommand:

ClicktheInsertPicturecommandintheplaceholder.TheInsertPicturedialogb

oxwillappear.Locateandselectthepictureyouwanttouse.ClickInsertanditwillappearontheslide.ResizingandMovingPictures

ToResizeaPicture:

Selectthepicture.

Clickoneofthecornersizinghandles.Thecursorwillturnintoacross.Whileholdingdownthemousebutton,dragthesizinghandleuntiltheimageisthedesiredsize.Releasethemousebutton.Thesidesizinghandleschangethepicturessize,butdontkeepthesameproportions.


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ToMoveaPicture:

Clickthepicture.Yourcursorbecomesacrosswitharrowsoneachend.Whileholdingthemousebutton,dragtheimagetothedesiredlocationonthepage.Releasethemousebutton.ThegreencircleistheFreeRotatefeature.Clickandholdthemousebuttonandrotatethepictureinvariousdirections.ModifyingPictures

PowerPointprovidesyouwithseveralcommandsthatallowyoutomodifypictures.Whenyouselectapicture,aPictureToolsFormattabappearsontheRibbon.ThisisanexampleofPowerPoint2007givingyouthecommandsandfeaturesyouneed,whenyouneedthem.

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ToApplyaPictureStyle:

Selectthepicture.SelecttheFormattab.ClicktheMoredrop-downarrowtodisplayallthepicturestyles.Hoverovereachpicturestyletoseealivepreviewofthestyleontheslide.Clickapicturestyletoapplyittotheimage.ToChangetheShapeofaPicture:

Selectthepicture.SelecttheFormattab.ClickthePictureShapeicon.Amenuappears.Clickashapetoselectit.Theshapeofthepicturewillchangeon

theslide.ToAddaBordertoaPicture:

Selectthepicture.SelecttheFormattab.ClickthePictureBordercommandandselectacolor.SelectWeightfromthemenuandchoosealineweighttomodifythewidthoftheborderline.

ToCropaPicture:

Selectthepicture.SelecttheFormattab.ClicktheCropcommandintheSizegroup.Theblackcroppinghandlesappear.Clickandmoveahandletocropanimage.Cornerhandleswillcropthepictureproportionally.ClicktheCropcommandtodeselectthecroptool.

YoucancropthepicturetoaspecificsizeusingtheShapeHeightandShapeWidthfieldstotherightoftheCropcommandintheSizegroup.

ToCompressaPicture:

Selectthepicture.SelecttheFormattab.


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ClicktheCompressPicturescommandintheAdjustgroup.Adialogboxappears.ClicktheOptionsbuttontoaccesstheCompressionSettingdialogbox.Choosethetargetoutput.Changeanyofthedefaultpicturesettingsyouwish.ClickOKintheCompressionSettingsdialogbox.ClickOKintheCompressPicturesdialogbox.15


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OtherPictureTools

Therearemanyotherthingsyoucandotomodifyapicture.FromtheFormattab,someoftheotherusefulcommandsinclude:

ChangePicturecommand:Selectanewpicturefromyourcomputer.ResetPicturecommand:Reverttooriginalpicture.Brightnesscommand:Adjustthebrightnessofthepicture.Contrastcommand:Adjustthecontrastofthepicturefromlighttodark.Recolorcommand:Modifythecolorinavarietyofwaysincludingblackandwhite,sepia,pink,purple,andmore.InsertingandModifyingClipArt

ToInsertaClipArtfromtheRibbon:

SelecttheInserttab.ClicktheClipArtcommandintheIllustrationsgroup.TheClipArttaskpanewillappearontheright.EnterkeywordsintheSearchfieldthatarerelatedtotheimageyouwishtoinsert.Clickthedrop-downarrownexttothecollectionsfield.SelectEverywheretoensurethatWordsearchesyourcomputerandonlineresourcesfor

animagethatmeetsyourcriteria.Clickthedrop-downarrowinthemediafiletypesfield.Deselectanyfiletypesyoudonotwishtosee.Inthisexample,weonlywantphotographs,sowedeselecttheotheroptions.ClickGo.Alistofclipartimagesrelatedtothesearchtermsaredisplayed.Clickaclipartimagetoinsertit,orclickthedrop-downarrownexttotheclipartandselectInsertfromthemenu.Theclipartwillappearintheslide.ToInsertClipArtfromaPlaceholderCommand:

ClicktheClipArtcommandintheplaceholder.TheClipArttaskpanewillappearontheright.EnterkeywordsintheSearchfieldthatarerelatedtotheimageyouwishtoinsert.Clickthedrop-downarrownexttothecollectionsfield.


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SelectEverywheretoensurethatWordsearchesyourcomputerandonlineresourcesforanimagethatmeetsyourcriteria.Clickthedrop-downarrowinthemediafiletypesfield.Deselectanyfiletypesyoudonotwishtosee.Inthisexample,weonlywantphotographs,sowedeselecttheotheroptions.ClickGo.Alistofclipartimagesrelatedtothesearchtermsaredisplayed.Clickaclipartimagetoinsertit,orclickthedrop-downarrownexttotheclipartandselectInsertfromthemenu.Theclipartwillappearintheslide.Ifthesearchdoesnotprovidetheneededresults,trydifferentsearchwords,orclicktheOfficeOnlinelinktogototheMicrosoftwebsitewhereyoucansearchthousandsofcliparts.

ModifyingClipArt

Allofthetoolsthatcanbeusedtomodifypicturescanalsobeusedtomodifyclipartimages.Justselecttheclip

artimage,andyouhaveallthesameeditingoptionsthatareavailableforpictures.

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PracticeUsetheWorkshoppresentationoranyotherPowerPointpresentationyouchoosetocompletethischallenge.

Insertapicture.Applyapicturestyle.Insertaclipart.Resizetheimages.Changetheshapeoftheclipart.Cropthepicture.Compressthepicture.GradedExercise(s)InsertingCliparts:

1.Createthepresentationwithanappropriatebackground.Insertappropriateclipa

rtgraphicstoaddinteresttoyourpresentation.2.Designandcreateapresentationfortheinformationbelow.Theboldwritingrepresentsthetitleforeachslide.Arrangethetextappropriatelyandincludegraphicsthatareappropriatetothetopic.BuyingaCar:RoadTips

ByStudentName

Trade-Ins

KnowcarsvalueCleancompletely

WashandwaxitCleantheengineMakeminorrepairsChangeoil,filter

NegotiatingPrice

NegotiatepricebeforefinancingLetdealermakethefirstoffer

YourofferGetquoteinwritingKnowinvoicepriceandcostofoptions

BeforeSigningtheContract

MakesurepriceincludesoptionsQuestionvaguelanguageReadallthefineprint


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Lesson6:WorkingwithLists

Bulletedandnumberedlistscanbeusedinyourpresentationtoarrangeandformattextonslidestodrawemphasistospecificinformation.Also,listscanoftenbeeasierfortheaudiencetoreadthanparagraphsoftextonaslide.Inthislesson,youwilllearnhowtomodifyexistingbullets,changebulletstyle,switchtoanumberedlist,removebulletsandnumbers,andselectsymbolsasbullets.

WorkingwithListsSomeslidelayoutsincludeacontentplaceholderwhereyoucanaddtext,orusegraphicalcommandstoinserttables,charts,SmartArtgraphics,pictures,clipart,andmediaclips.Ontheseslides,abulletappearstotheleftoftheplaceholdertext.Ifyouchoosetoaddtext,ratherthanusingoneofthegraphicalcommandstoinsertanitem,thetextisformattedintoalistbydefault.

ToInsertTextasaListinaContentPlaceholder:

Selecttheplaceholder.Theplaceholdertextwilldisappearandtheinsertionpointwillappeartotherightofthebullet.Entertext.Ifthetextrequiresmorethanoneline,itwillautomaticallywraptothefollowingline.PresstheEnterkey.Anewbulletwillappearonthefollowingrow.Repeatthelasttwostepsuntilalltheinformationisenteredinlistformatontheslide.

Thedefaultbulletstyleandcolorisdeterminedbythetheme.TheUrbanthemehasadifferentdefaultbulletthantheApextheme.

BulletedLists

ToSelectanAlternateBulletStyleorSwitchtoaBulletedList:

Selectallthetextinanexistinglist(iftexthasbeenentered).Clickthedrop-downarrownexttotheBulletscommandinthe

ParagraphgroupontheHometab.Amenuofbulletoptionswillappear.Hoverovereachmenuoptiontodisplayalivepreviewofthebulletontheslide.Clickabulletoptiontoselectit.Thebulletwillchangeontheslide.ToChangetheBulletColor:


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Selectanexistingbulletedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheBulletscommandontheHometab.Amenuwillappear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.ClicktheColormenuontheBulletedtab.Selectacolor.Thebulletoptionsinthemenuwillchangecolor.ClickOKtoapplythebulletcolortothelistintheslide.18


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ToChangetheBulletSize:

Selectanexistingbulletedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheBulletscommandontheHometab.Amenuwillappear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.SetthebulletsizeusingtheSizefieldontheBulletedtab.ClickOKtoapplythebulletsizetothelistintheslide.ToUseaPictureasaBullet:

Selectanexistingbulletedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheBulletscommandontheHometab.Amenuwillappear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.

ClickPictureontheBulletedtab.ThePictureBulletdialogboxwillopen.Clickapicturetoselectit.ClickOKtoapplythepicturetothelistintheslide.ClickImporttoimportyourownpictureanduseitasabullet.

ToUseaSymbolasaBullet:

Selectanexistingbulletedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheBullets

commandontheHometab.Amenuwillappear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.ClickCustomizeontheBulletedtab.TheSymboldialogboxwillappear.ClicktheFont:drop-downmenuandselectafontcategory.Clickasymboltoselectit.

ClickOK.ThesymbolwillnowappearastheselectedbulletoptionintheBulletedsectionoftheBulletsandNumberingdialogbox.ClickOKtoapplythesymboltothelistinthedocument.NumberedLists

ToSelectanAlternateNumberingStyleorSwitchtoaNumberedList:


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Selectallthetextinanexistinglist(iftexthasbeenentered).Clickthedrop-downarrownexttotheNumberingcommandintheParagraphgroupontheHometab.Amenuofnumberingoptionswillappear.Hoverovereachmenuoptiontodisplayalivepreviewofthelistontheslide.Clickanumberingoptiontoselectit.Thelistwillchangeontheslide.


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ToChangetheNumberColor:

Selectanexistingnumberedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheNumberingcommandontheHometab.Amenuwillappear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.ClicktheColormenuontheNumberedtab.Selectacolor.Thenumberoptionsinthemenuwillchangecolor.ClickOKtoapplythenumbercolortothelistintheslide.ToChangetheNumberSize:

Selectanexistingnumberedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheNumberingcommandontheHometab.Amenuwill

appear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.SetthebulletsizeusingtheSizefieldontheNumberedtab.ClickOKtoapplythenumbersizetothelistintheslide.ToSettheNumbertoBegintheList:

Selectanexistingnumberedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheNumberingcommandonthe

Hometab.Amenuwillappear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.EnterthenumbertostartthelistintheStartat:fieldontheNumberedtab.ClickOKtoapplytothelistontheslide.ToRemoveBulletedorNumberedListsfromText:

Selectanexistingbulletedornumberedlist.

ClicktheBulletscommandortheNumberingcommand,dependingonthetypeoflist.Clickthesecommandstotogglethefeatureonandoff.*************************************************************************************

Practice

UsetheWorkshoppresentationoranyotherPowerPointpresentationyouchooseto


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complete

thischallenge.

Insertabulletedlistonaslide.Changethebulletstonumbers.Changethecolorofthenumberedlist.Insertanewbulletedlistonadifferentslide.Changethedefaultbullettoadifferentbulletstyle.Changethebulletcolor.20


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GradedExercise(s)

Createapresentationcontainingthemulti-levelbulletedlistbelow.Applyappropriatebackgroundandfonteffects.SaveasFriends-yourname

Enterthefollowingtext

Slide1

TimetoStartMakingFriendsPresentedbyYourNameSlide2

1.MeetPeopleoDevelopconfidencetointroduceyourselftoothersoMakeeyecontactoSmileandsay,Hi

oDonotwait;startearlyinthesemesterSlide3

FindtheRightPlacesoGowherepeoplecongregate.Studentsunion,sportseventsoGetinvolvedinextracurricularactivities.

Participateinintramurals.JoinStudentGovernmentSlide4

StartaConversationoTalkaboutalmostanything.Commentonwhatisgoingon.Longlines

.classassignmentsAskquestionsoGetpeopletodiscusstheirlives.Hobbies.classes,and


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.workNote:YourteacherwilldemonstratehowtoworkinOutlineViewandthenassignthetaskbelow.

CreatethefollowingpresentationinOutlineview.Neverswitchtoslideview.Useindentandout-dentasneededtokeytheinformationintheappropriateslide.

1.EnjoySpringBreakintheCaribbean1.Seven-dayvacationdepartsfromMiamiA.WarmDays,CoolActivitiesB.UnforgettableportsofcallB.Sponsoredby1.Frederiksted,St.CroixC.TheOfficeofStudentActivities2.SanJuan,PuertoRico11.OnshoreAdventures3.CharlotteAmalie,St.ThomasA.Golf,playvolleyball,swim,andrelax4.Mayaguana,BahamasB.TryparasailingV.Sign-UpInformationC.ExperienceasubmarinetourA.ContactOSAD.Explorearainforest1.MemorialUnion111.OnboardActivities2.Room3110A.Theaters,fitnesscenter,andstores3.9:00a.m.to5:00p.m.daily1.MakenewfriendsB.AttendCaribbeanCruiseReception2.Dancetothehits1.OfficeofStudentActivitiesB.Indoorandoutdoorpoolsandwhirlpools2.Friday,October10IV.CruiseDetails3.3:00p.m.to5:00p.m.

A.Only$999,includingallmeals


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Lesson7:ProofingSlides

Doyouhavetroublespelling?Couldyouusehelpchoosingwordssometimes?Areyouabadtypist?Ifso,don'tbeworried.PowerPointprovidesyouwithseveralproofingfeaturesthatwillhelpyouproduceaprofessional,error-freepresentation.InthislessonyouwilllearnabouttheproofinginPowerPoint,includinghowtousethespellingtoolinvariousways.

ProofingSlidesProofingFeatures

ToUsetheSpellingCheckFeature:

Right-clicktheunderlinedword.Amenuwillappear.Selectthecorrectspellingofthewordfromthelistedsuggestions.Left-clicktheword.Itwillappearinthedocument.YoucanchoosetoIgnoreanunderlinedword,addittothedictionary,or

gototheSpellingdialogbox.

ToAddaWordtotheDictionary:

Right-clicktheunderlinedword.Amenuwillappear.SelectAddtoDictionary.Oncethewordisaddedtothedictionary,itwillnotappearunderlinedwhenitisusedagain.

ToSpellChecktheEntirePresentation:

SelecttheReviewtab.ClicktheSpellingcommandintheProofinggroup.Adialogboxwillappear.Locatethewordthatisnotinthedictionary.DecidewhetheryouwanttoIgnorethewordorChangeit.oIfyouwanttoIgnoretheword,click

IgnoreorIgnoreAll,toignoreallinstancesoftheword.oIfyouwanttochangetheword,selectthecorrectspellingfromtheSuggestionslist.oClickChangeorChangeAll,tochangeallinstancesoftheword.Continuethroughthespellcheckprocessuntiltheentirepresentationischecked.Adialogbox


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willappearlettingyouknowthepresentationhasbeenchecked.ClickOK.ThereareadditionalbuttonsintheSpellingdialogbox.Youcanaddawordtothedictionary,closethedialogbox,lookforothersuggestions,andmore.

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OtherProofingCommands

TheProofinggroupincludesfourothercommands.

Research:OpensataskpaneontherightsideofthePowerPointwindow.Fromhereyoucansearchdictionaries,encyclopedias,andothermaterialforinformationaboutaselectedwordorphrase.Thesaurus:OpensaResearchtaskpanewiththethesaurustoolselected.Youcanusethethesaurustoidentifywordsthathaveasimilarmeaningtoanotherword.Translate:OpensaResearchtaskpanewiththetranslationtoolselected.Thistooltranslatestextfromonelanguagetoanother.Language:OpensadialogboxwhereyoucansetthelanguagethePowerPointSpellingtoolwillusetocheckthepresentations.

ProofingOptions

InadditiontotheproofingtoolsontheReviewtab,thereareproofingoptions

thatyoucansetinyourPowerPointOptionsdialogbox.

ToAccessYourProofingPowerPointOptions:

ClicktheMicrosoftOfficeButton.ClickPowerPointOptions.Thedialogboxwillappear.

ClickProofingontheleftsideofthePowerPointOptionsdialogbox.Fromhere,youcanedityourproofingoptionsthatdeterminehowtheproofingfeaturesoperateinPowerPoint.ClickOK,onceyouarefinishededitingyourproofingoptions.*************************************************************************************

Practice

UsetheWorkshoppresentationoranyotherPowerPointpresentationyouchoosetocomplete

thischallenge.

UsetheSpellingcommandtospellcheckapresentation.Iftherewerenomisspelledwordsinthepresentation,createanewpresentation.Insertseveralslidesandentertext.Spellsomewordsincorrectly.


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Practiceusingthespellingcheck.Exploretheotherproofingcommands.23


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GradedExercise(s)

Designandcreatethefollowingpresentation.Eachdarksquarerepresentsanewslide.UsetheproofingtoolsinPowerPointtocheckthespellingandusethesaurustofindadifferentwordforDefensiveinslide1,nearbyinslide3,reducesinslide2,frequentinslide4andintentionallyinslide3.MakeacopyoftheentiretitleslideandusethetranslationtooltotranslateallofthewordsonthecopyoftitleslideintoChinese.Usebackgrounddesignsandpicturestoenhanceyourslides.

.DrivingSoloDefensivePracticesWhenYouAreBehindtheWheelAlone

.ParkingSafelyBackintoaspace,ifpossibleLesschanceofgettingtrappedParknearbuildingentrance

ReducestimealoneoutsidecarLocatespotawayfrombushesandshrubsAllowsyoutoseearoundandundercar.AvoidingCarjackingsAlwayskeepdoorslockedKeepescaperoutesopenDriveinleft-handlaneKeepacellulartelephonenearbyDonotstopifbumpedintentionallyTimetrafficlightstoavoidstoppingStayAlert.

DriverfatigueisdangerousAvoidlongdrivesatnightKeeptemperaturecoolTakefrequentbreaksScanaheadandbehindasyoudriveLookforpeopleloiteringatintersections


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Lesson8:ViewingandPrintingSlides

ViewingandPrintingSlides

Onceyoufinishcreatingtheslides,youmaywanttoviewyourpresentationtomakesurealltheslidesappearhowyouwant.PowerPointgivesyoutheabilitytoviewthepresentationinfourdifferentways,dependingonwhattaskyouarecompleting.Forexample,ifyouwillbeusingyourslidestotalktoanaudience,whichishowPowerPointisoftenused,youmaywanttopracticeyourpresentationandviewyourslidesinslideshowview.

Youmayalsowanttoprintcopiesoftheslides,eitherforyourself,orforpeopleviewingyourpresentation.Youhaveseveralprintingoptionsthat

arespecifictoPowerPoint.ThislessoncoversdifferentwaysyoucanviewandprintyourPowerPointslides,dependingonyourneeds.

ViewingandPrintingSlidesSlideViews

ItisimportantthatyoubeabletoaccessthedifferentPowerPointslideviewsandusethemforvarious

tasks.Threeofthefourviewsarevisiblefromthedefault

view,Normal.Theslideviewcommandsarelocatedonthebottom,rightsideofthePowerPointwindowinNormalview.Clickaviewcommandtoswitchtothatview.

NormalView:Thisviewiswhereyoucreateandedityourslides.YoucanalsomoveslidesintheSlidestabonthe

taskpaneontheleft.

SlideSorterView:Miniatureslidesarearrangedonthescreeninthisview.Youcandraganddropslideseasilytoreorderthem,andseemoreslidesatonetime.Thisisagoodviewtousetoconfirmthatyouhavealltheneededslidesandthatnonehavebeendeleted.

SlideShowView:Thisviewfillsthecomputerscreenwithaslideandiswhattheaudiencewillseewhentheyviewthepresentation.Theslideshowviewhasanadditionalmenuthatallowsyoutonavigatethroughtheslides,aswellasotherfeaturesyoucanuseduringapresentation.

Usethearrowkeys,PageUpandPageDownkeys,spacebar,andEnterkeytomovethroughtheslidesinslideshowview.PresstheEsckeytoendaslideshow.

TheSlideShowMenu

Arrows:Theforwardarrowdisplaysthenextslideandthebackarrowdisplaysthepreviousslide.


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MenuIcon:ClickthemenuiconandamenuappearsthatgivesyoutheoptiontomovetotheNextorPreviousslide,jumptoaspecificslide,changeyourscreenoptions,orendtheshow.

PenIcon:Clickthepeniconandamenuappearsthatallowsyoutochangeyourcursortoaballpointpen,afelttippen,orahighlighter,andchoosethecolorofthepen.Thisallowsyoutoannotateyourslidesandmakenoteswhileyoupresenttoanaudience.

NotesPageView

ThefourthviewisNotesPageview.ItisnotoneoftheviewcommandsincludedatthebottomoftheNormalView;however,itcanbeaccessedfromtheViewtab.NotesPageviewprovidesaspaceforpresentationnotes,oftencalledspeakernotes.Thenotescanbeaddedtothepresentationfromthisview.YoucanenteryourspeakernotesdirectlyintothetextplaceholderinNotesPageview,orinNormal

view,youcanenteryournotesintheareabelowtheslide.

ToChangetoNotesPageView:

SelecttheViewtab.LocatethefourviewcommandsontheleftsideofthePresentationViewsgroup.ClickNotesPageView.Printing

Youmaywanttoprintcopiesofyourslidesforthepeoplewhoviewyourpresentationorforyourself.TherearethreeprintoptionsavailablefromtheMicrosoftOfficeButtonmenu--Print,QuickPrint,andPrintPreview.

ToUsePrintPreview:

ClicktheMicrosoftOfficeButton.SelectPrintPrintPreview.ThepresentationopensinPrintPreviewformat.

Fromhereyoucanvieweachslideingrayscale,makedecisionsaboutwhethertoprinttheslidesindividuallyorashandouts,chooseoptions,andmore.ToPrint:

ClicktheMicrosoftOfficeButton.SelectPrintPrint.ThePrintdialogboxappears.


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Selecttheprinteryouwouldliketouse,ifyouhavemorethanoneprinter.ClickProperties.Fromhereyoucanmakechoicesaboutpapersizeandwhethertoprintdouble-sided.Theseoptionsvaryfromprintertoprinter.Enteraprintrange.


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oLeavethedefaultsetting,All,selected,orclickSlides.oThefieldbesideitwillbecomeactiveandyoucanentertheslidenumbersoftheslidesyouwanttoprint.Decidewhatyouwanttoprint--slides,handouts,notespages,oranoutline.oHandoutsprintmanyslidesperpage.Thedefaultis6,butyoucanchangethatto3andhaveroomforthepersontotakenotes,orsetanotheramountofslidesperpage.oChoosehorizontalorverticalslidelayout,ifgiventheoption.oYoucanprintNotesPages,ifyoutypedspeakernotesfortheslides.oChoosetoprintingrayscaleorcolor.Choosethenumberofcopiestoprint.ClickOK.

Practice

UsetheWorkshoppresentationoranyotherPowerPointpresentationyouchoosetocompletethischallenge.

Openapresentation.ViewitinNormalview.ViewitinSlideSorterview.

ViewitinSlideShowview.ViewitinNotesPageview.Printtheslidesashandoutswithsixslidestoapage.GradedExercise(s)Thereisnogradedpracticalexerciseforthislessonbutyouwillberequiredtotakeaquizontheinformationprovidedinthischapter.

Printthepresentationthatyouhavealreadydoneasspecifiedbytheteacherfordisplayinyour

classroom.


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Lesson9:WordArtandShapes

WordArtandShapes

TherearemanyfeaturesandcommandsyoucanuseinPowerPointtocreatevisuallyappealingslides.TwoofthesefeaturesareWordArtandshapes.WordArtallowstheusertocreatestylizedtextwithtextures,shadows,outlines,andmore.Itcanbeappliedtotextonanyslide.Additionally,inPowerPoint,youcaninsertavarietyofshapessuchaslines,arrows,callouts,stars,andbasicshapesincludingrectanglesandcircles.

Inthislesson,youwilllearnhowtoapplyandmodifyWordArtstyles,aswellasinsertandmodifyvariousshapesonaslide.

WorkingwithWordArt

ToApplyaWordArtStyle:

Selectthetextyouwishtomodify.TheFormattabwillappear.SelecttheFormattab.MoveyourcursoroveraWordArtstyleintheWordArtStylesgrouptoseealivepreviewofthestyleontheslide.ClicktheMoredrop-downarrowtoseeallthepossibleWordArtstyles.Clickanoptiontoselectit.ToChangetheFillColorofaWordArtStyle:

Selectthetextyouwishtomodify.ClicktheTextFillcommandintheWordArtStylesgroup.Moveyourcursoroveracoloroptiontoseealivepreviewontheslide.Clickacolortoselectit.OrSelect:NoFill:ThisoptionwillleavetheWordArttextwithoutafillcolor.MoreFillColors:Opensadialogboxofcolorchoicesthatyoucanuseasafillcolor.

Picture:OpenstheInsertPicturedialogbox.Fromhere,youcanselectapicturefromyourcomputertouseasthefillbackground.Gradient:Displaysasubmenuofvariousgradientoptionsthatchangeshowthefillcolorappears.Textures:DisplaysasubmenuofvarioustexturesthatyoucanapplytotheWordArttext.


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ToChangetheTextOutlineofaWordArtStyle:

Selectthetextyouwishtomodify.TheFormattabwillappear.SelecttheFormattab.ClicktheTextOutlinecommandintheWordArtStylesgroup.Moveyourcursoroveracoloroptiontoseealivepreviewontheslide.Clickacolortoselectit.FromtheTextOutlinemenu,youcanalsochoosetoapplynooutlinecolor,accessmorecolors,changetheweightoftheline,andchangethelinestyle.

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ToApplyaTextEffecttoaWordArtStyle:

Selectthetextyouwishtomodify.TheFormattabwillappear.SelecttheFormattab.ClicktheTextEffectscommand.Amenuofoptionswillappear.Selectamenuoption.Theoptionsare:Shadows,Reflection,Glow,Bevel,andTransform.Thiswilldisplayasubmenu.Clickanoptionfromthesubmenutoselectit.YoucanuseWordArttocreatestylizedtextthatiseye-catchingandprofessional;however,withsomanystylesandoptions,youcanalsocreatetextthatisnotappropriateforthepresentation,difficulttoread,orsimplydoesnotlookappealing.Remember,justbecauseyoucandosomethingdoesnotmeanyoushould!

WorkingwithShapes

ToInsertaShape:

SelecttheHometab.ClicktheShapescommand.Clickashapefromthemenu.Moveyourcursortowardtheslide.Itwillappearasacrossshape.Clickandholddownthemousebutton,anddragthecursoruntiltheshapeisthedesiredsize.

Releasethemousebuttontoinserttheshape.ToChangeaShapeStyle:

Selecttheshape.TheFormattabwillappear.SelecttheFormattab.ClicktheMoredrop-downarrowintheShapesStylegrouptodisplaymorestyleoptions.Moveyourcursoroverastyletoseealivepreviewofthestyle

ontheslide.Clickastyletoselectit.ToChangetheShapeFill:

Selecttheshape.TheFormattabwillappear.SelecttheFormattab.


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ClicktheShapeFillcommandtodisplayadrop-downlist.Selectacolorfromthelistorchooseoneoftheothermenuoptions.ToChangetheShapeOutline:

Selecttheshape.TheFormattabwillappear.SelecttheFormattab.ClicktheShapeOutlinecommandtodisplayadrop-downlist.Selectacolorfromthelistorchooseoneoftheothermenuoptions.29


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ToApplyaShapeEffect:

Selecttheshapeyouwishtomodify.TheFormattabwillappear.SelecttheFormattab.ClicktheShapeEffectscommand.Moveyourcursoroveramenuoption.Asubmenuwillappear.Moveyourcursoroveranoptioninthesubmenutoseealivepreviewoftheeffectontheslide.Clickanoptiontoselecttheshapeeffect.Youcanresizeandmovetheshapejustlikeyoudowithtextboxesandpictures.

*************************************************************************************

Practice

UsetheCompanyOverviewpresentationoranyotherPowerPointpresentationyouchooseto

completethischallenge.

Openapresentation.ApplyaWordArtstyletothetitleslideofthepresentation.Changethetextfillcolor.Changethetextoutlinecolor.

ApplyaReflectiontexteffect.Insertashape.Applyashapestyle.ExploretheShapeFill,ShapeOutline,andShapeEffectscommands.GradedExercise(s)

1.Createawordartandcustomizeitbychanging5differentwordarteffect/formattingaspectsofit

suchascolour/shading,shadow,shape,position,spacingetc.Showyourteacheryourcreation.Youwillget2pointsforeachdifferentformatyouapplytothewordart.2.UsetheshapesprovidedinPowerPointtodrawahouse,truckorperson.Youmustuseatleast5differentshapes.Alsoyoumustusefilleffectswithintheshapes,shapestylesandeffects.*************************************************************************************


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Lesson10:WorkingwithTables

WorkingwithTables

ThegoalofmostPowerPointpresentationsistocommunicateinformationtosomeone,ortoagroupofpeople.Theinformationcanbecommunicatedinvariouswayssuchaspictures,lists,orparagraphsoftext.Anotherwayistouseatabletoorganizetheinformation.Atableisagridofcellsarrangedinrowsandcolumns.

Inthislesson,youwilllearnhowtoinsertatable,applyatablestyle,andformat

thetableusingvariouscommands.

ToInsertaTableUsingaPlaceholderCommand:

Selecttheslidewhereyouwishtoinsertatable.

ClicktheInsertTablecommandintheplaceholder.TheInsertTabledialogboxwillappear.Enterthenumberoftablecolumnsandrowsinthedialogbox.ClickOK.Thetablewillappearontheslide,andtheDesignandLayouttabswillappearontheRibbon.Entertextintothetable.YoucanmoveyourinsertionpointfromcelltocellinthetableusingthemouseorbypressingtheTabkeyonyourkeyboard.Additionally,thearrowkeyscanbeusedtonavigatethetable.

AboutTableStylesandOptions

Whenyouinsertatable,PowerPointautomaticallyappliesatablestyletothetable.YoucanseethestyleoptionsintheTableStylesgroupontheDesigntab.PowerPointappliesastylebasedonthethemeofyourpresentation.Intheexample,PowerPointappliedatealcoloredtablestyletoblendwiththecolorsoftheConcoursetheme.

OptionsontheDesignTab

Someofthemostcommonlyusedoptionsinclude:

HeaderRow:Selectthisoptiontoformatthefirstrowofthetabledifferentlythanotherrows.BandedRows:Selectthisoptiontoformatthetablewithbandedrows(i.e.,everyotherrowwillalternatecolors).


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WordArtOptions:UsethesecommandstoapplyWordArttotextinthetable.BorderOptions:Usethesecommandstoperformcommontasksincludingchangingtheborderlinewidthandcolor.31


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ToApplyaTableStyle:

Selectthetable.SelecttheDesigntabtoaccessalltheTableStylesandOptions.MoveyourcursoroveratablestyleintheTableStylesgrouptoseealivepreviewofthestyleontheslide.ClicktheMoredrop-downarrowtoseealltheoptions.

Clickastyletoselectit.FormattingaTableStyle

ToChangeTableShading:

Selectthetable.SelecttheDesigntab.

Selecttherowsorcolumnsyouwanttomodify.ClicktheShadingcommandintheTableStylesgroup.Moveyourcursoroveracoloroptiontoseealivepreviewofthecolorontheslide.Clickacolortoselectit.OrSelect:NoFill:Thisoptionwillleavetheselecteditemwithoutafillcolor.MoreFillColors:Opensadialogboxofcolorchoicesthatyoucanuseasashad

ingcolor.Picture:OpenstheInsertPicturedialogbox.Fromhere,youcanselectapicturefromyourcomputertouseastheshading.Gradient:Displaysasubmenuofvariousgradientoptionsthatchangeshowtheshadedcolorappears.Textures:Displaysasubmenuofvarioustexturesthatyoucanapplytotheselecteditem.ToApplyaBorder:

Selectthetable.SelecttheDesigntab.Selecttherowsorcolumnsyouwanttomodify.Inthisexample,Iwanttoaddalinebeneaththefirstrow,soIwillselectthefirstrow.ClicktheBorderscommandintheTableStylesgroup.


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Selectabordersoptionfromthemenu.Inthisexample,IneedtoselectBottomBordertoapplyabordertothebottomofthefirstrow.ToApplyaTableEffect:

Selectthetable.SelecttheDesigntab.Selecttherowsorcolumnsyouwanttomodify.ClicktheEffectscommand.Amenuwillappear.Selectamenuoption.Theoptionsare:CellBevel,Shadow,andReflection.Thiswilldisplayasubmenu.Selectaneffectoptionfromthesubmenu.32


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WorkingwithRowsandColumns

ToInsertaRow:

Selectthetable.SelecttheLayouttab.Placetheinsertionpointinarowadjacenttowhereyouwantthenewrowtoappear.ClicktheInsertBeloworInsertAbovecommand.ToDeleteaRow:

Selectthetable.SelecttheLayouttab.Placetheinsertionpointintherowyouwanttodelete.ClicktheDeletecommand.

SelectDeleteRowfromthemenu.ToInsertaColumn:

Selectthetable.SelecttheLayouttab.Placetheinsertionpointinacolumnadjacenttothelocationyouwishthenewcolumntoappear.ClicktheInsertRightorInsertLeftcommand.

ToDeleteaColumn:

Selectthetable.SelecttheLayouttab.Placetheinsertionpointinthecolumnyouwanttodelete.ClicktheDeletecommand.SelectDeleteColumnfromthemenu.AlternateMethodtoInsertandDeleteRowsandColumns

Placetheinsertionpointintheroworcolumnyouwishtodelete.Right-clickthetableandamenuappears.SelectoneoftheInsert/Deletemenuoptions.AdditionalTableFormatting

ToChangetheCellSize:


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Selectthetable.SelecttheLayouttab.Placetheinsertionpointintheroworcolumnyouwanttomodify.LocatetheCellSizegroup.UsethearrowsontheTableRowHeightandTableColumnHeightfieldstochangethecellsize.33


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ToChangetheTextAlignmentinaTable:

Selectthetable.SelecttheLayouttab.Selectthecellsyouwanttomodify.Clickanalignmentcommandtochangethetextalignmentinthetable.Thealignmentcommandsare:oAlignTextLeft:AlignstexttotheleftofthecelloCenter:AlignstexthorizontallyinthecenterofthecelloAlignTextRight:AlignstexttotherightofthecelloAlignTop:AlignstexttothetopofthecelloCenterVertically:Verticallycenterstextinthecello

AlignBottom:AlignstexttothebottomofthecellAlternateMethodtoInsertaTable

InadditiontoinsertingatableusingtheInsertTablecommandinsomelayouts,youcaninsertatableusingRibboncommands.

ToInsertaTableUsingRibbonCommands:

Selecttheslidewhereyouwanttoinsertthetable.

SelecttheInserttabontheRibbon.ClicktheTablecommand.Amenuwillappear.Dragyourmouseoverthediagramsquarestoselectthenumberofcolumnsandrowsinthetable.Clicktoinsertthetableontheslide.Entertextintothetable.ToMoveaTable:

Placethecursorovertheedgeofthetable.Thecursorwillbecomeacrosshairwith4arrows.Clickanddragthetabletothedesiredlocation.Releasethemousebuttontodropthetableinthenewlocation.Sizinghandlesarelocatedaroundthetable.Click,drag,andthenreleasetheresizinghandlestoresize

thetable.Theresizinghandlesworkjustthesameaswithpictures,textboxes,


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andshapes.

*************************************************************************************

Practice



Openapresentation.Insertatablewith2columnsand6rowsonaslide.Applyanewtablestyle.FormatthetoprowasaHeaderRow.34


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AddaCellBeveleffecttotheHeaderRow.Insertanewcolumn.Deletearow.GradedExercise(s)

TableStyles-Createthefollowingslidewithatablecontainingtheinformationshown.Applythestyleshowntothetable.

Table2:Createapresentationaninserttheinformationbelowintoatable.Applyatablestyleandotherformatsofyourchoicetobeautifythetable.

StudentInformation

NameGradeH.R.TeacherG.P.AMarySmith10Ms.Smith3.09JuneRomer11Ms.Tynes2.90JimPeters12Ms.Page4.00JerrySands11Ms.Rolle1.88JaneSands10Ms.Smith2.00

JillRolle11Ms.Tynes3.44JoeRolle12Ms.Page3.00


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Lesson11:WorkingwithCharts

WorkingwithCharts

Achartisatoolyoucanusetocommunicateyourdatagraphically.Chartsoftenhelpanaudiencetoseethemeaningbehindnumbersandmakeshowingcomparisonsandtrendseasy.Inthislesson,youwilllearnhowtoinsertandmodifychartsandseehowtheycanbeaneffectivetoolforcommunicatinginformation.

InsertingCharts

ToInsertaChart:

SelecttheInserttab.ClicktheInsertChartcommand.TheInsertChartdialogboxappears.Clickanddragthescrollbartoviewthecharttypes,orclickalabelontheleftofthedialogboxtoseeaspecificchartstyle.

Clickacharttoselectit.ClickOK.Excelwillopen.Usually,Excelwillappearononesideofthescreen,whilePowerPointappearsontheothersideofthescreen.Ifaslidelayouthasacontentplaceholder,clicktheInsertChartcommandtoinsertanewchart.

EnterChartData

ThedatathatappearsintheExcelspreadsheetisplaceholdersourcedatathatyouwillreplacewithyourowninformation.TheExcelsourcedataisusedtocreatethePowerPointchart.

ToEnterChartData:

SelectacellintheExcelspreadsheet.Enteryourdatainthecell.Ifthecellcontainsplaceholderdata,theplaceholderdatawilldisappear.Asyouenteryourdata,itwillappearintheExcel

spreadsheetandthePowerPointchart.Movetoanothercell.Repeattheabovestepsuntilallyourdataisentered.Clickanddragthelower-rightcornerofthebluelinetoincreaseordecreasethedatarangeforcolumns.Thedataenclosedbythebluelineswillappearinthechart.


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Clickanddragthelower-rightcornerofthebluelinetoincreaseordecreasethedatarangeforrows.


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37Selectanycellswithplaceholderdataremaining.Intheexample,thecolumnwithSeries3datawasnotneeded.PresstheDeletekeytodeletetheremainingplaceholderdata.CloseExcel.Youdonotneedtosavethespreadsheet.ThenewExcelsourcedataappearsinthePowerPointchart.FormattingChartsWhenyouinsertachart,threenewtabswillappearontheRibbon.Thethreetabs--Design,Layout,andFormat--containvariouscharttoolsandcommandsthatallowyoutomodifyandformatthechart.ToChangetheChartType:Selectthechart.SelecttheDesigntab.ClicktheChangeChartTypecommand.TheInsertChartdialogboxwillappear.Selectthechartyouwouldlike.ClickOK.Thechartwillchangeontheslidetothenewcharttype.ToEditSourceData:Selectthechart.SelecttheDesigntab.ClicktheEditDatacommand.AnExcelspreadsheetwiththe

currentsourcedatawillappear.Editthedatainthespreadsheet.Thechangeswillappearontheslide.CloseExcelwithoutsavingthespreadsheet.ToChangetheChartStyle:Selectthechart.SelecttheDesigntab.ScrollthroughtheoptionsintheChartStylegroup,orclicktheMoredrop-downarrowtoseeallthechartstyleoptions.Clickachartstyletoselectit.Thechartstylewillchangeontheslide.IdentifyingthePartsofaChartHaveyoueverreadsomethingyoudidn'tfullyunderstand,butwhenyousawachartorgraph,theconceptbecameclearandunderstandable?Chartsare

avisualrepresentationofdata.Chartsmakeiteasytoseecomparisons,patterns,andtrendsinthedata.


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SourceData-Therangeofcellsthatmakeupachart.Thechartisupdatedautomaticallywheneverthe

informationinthesecellschange.Title-Thetitleofthechart.Legend-Thechartkey,whichidentifieswhateachcoloronthechartrepresents.Axis-Theverticalandhorizontalpartsofachart.TheverticalaxisisoftenreferredtoastheYaxis,and

thehorizontalaxisisreferredtoastheXaxis.

ModifyingtheChartLayout

ToChangetheChartLayout:

Selectthechart.SelecttheDesigntab.ScrollthroughtheoptionsintheChartLayoutgroup,orclicktheMoredrop-downarrowtoseeallthechart

layoutoptions.Clickachartlayouttoselectit.Thechartlayoutwillchangeontheslide.Thechartlayoutdetermineshowspecificchartinformationwillappear.Forexample,somelayoutsincludecharttitles,legends,andaxislabels.

ToModifySpecificAreasoftheChartLayout:

Selectthechart.

SelecttheLayouttab.LocatetheLabelsgroup.ChartTitles:Clickthiscommandtoremoveoraddacharttitle.AxisTitles:Clickthiscommandandchoosetohideordisplaythehorizontal,orxaxis,label;hideordisplaythevertical,oryaxis,labels;andchangethedirectionoftheaxislabelstohorizontalorvertical.Legend:Clickthiscommandtoselectalocationforthelegendtoappear,or

choosetonotdisplayalegend.DataLabels:Clickthiscommandtodisplayorhidedatavaluesnexttoeachchartelement.OtherImportantCommandsontheLayoutTab

IntheAxesgroup,thereareseveralcommandsthatcontrolbothaxesandwhetherthegridlinesarevisible.IntheBackgroundgroup,thereareseveralcommandsthatcontrolthevisualaspectsofthe


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chart.SomecommandsintheAnalysisgroupwillappearactiveonlyiftheselectedchartisaline,area,orbubblechart.

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AdditionalChartFormatting

UsethecommandsontheFormattabtomodifythechartinadditionalways.Forexample,fromthistabyoucanchangethechartoutline,formatcharttextasWordArt,andmore.

Practice

UsetheCompanyOverviewpresentationoranyotherPowerPointpresentationyou

choosetocompletethischallenge.

Openapresentation.Insertabarchart.Changethecharttoalinechart.Changethechartlayout.

Applyadifferentchartstyle.Addaxislabelsiftheyarenotincludedonthelayoutyouchose.GradedExercise(s)1.Chart:BringapackofM&MsorSkittlestoclass.CreateapiecharttodisplaythenumberofeachcolourM&MsorSkittlesinthepack.2.Chart:Createasurveyquestionaskingyourclassmateswhattheirfavouritecolour/car/clothingbrand/shoebrand/meat/fruitetc.is.Separatetheanswersinboysandgirlscate

gories.Createacolumnchartdepictingtheresults.SaveitasChartsurvey1.Aftersavingthecolumnchart,changethecharttypetoanothertypeofchartthatdepictsyourresultsadequatelyandsaveitaschartsurvey2*************************************************************************************


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Lesson12:InsertingMovies

InsertingMovies

YoumaywanttoinsertamovieintoyourPowerPointpresentation.YoucaninsertamoviefromafileonyourcomputerorfromtheMicrosoftOfficecliporganizer.Inaddition,PowerPointgivesyoumanyoptionstodefinehowthemoviewilloperateinthepresentation.Inthislesson,youwilllearnhowtoinserttwotypesofmoviesanddefinethemovieoptions.

InsertingMovieFromaComputerFile

ToInsertaMoviefromaFileonYourComputer:

Selecttheslidewhereyouwishtoinsertthemovie.

SelecttheInserttab.

Clickthefilename.ClickOK.Themoviewillappearontheslide.TheMovieToolsOptionstabandPi

ctureToolsFormattabappearsontheRibbonwhenthemovieisinserted.Adialogboxwillappear.ClickAutomaticallyorWhenClicked.AutomaticallywillstartthemovieautomaticallyassoonastheslideappearsinslideshowviewandWhenClickedwillstartthemoviewhenyouclick.Sizinghandlesarelocatedaroundthemovie.Click,drag,andthenreleasetheresizinghandlestoresizethemovie.Thesizinghandlesworkthesameaswithpictures,textboxes,andshapes.

Ifaslidelayouthasacontentplaceholder,clicktheInsertMediaClipcommand

toinsertamovielocatedonyourcomputer.

Clickthedrop-downarrowontheMoviecommandintheMediaClipsgroup.SelectInsertaMoviefromFilefromthemenu.TheInsertMoviedialogboxwillappear.Locatethefileyouwanttoinsertfromyourcomputer.WorkingwithMovies


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ToPreviewtheMovie:

Selectthemovieontheslide.SelecttheOptionstab.ClickthePreviewcommandinthePlaygroup.PressthePreviewcommandagaintostopthemoviebeforeitfinishesplaying.40


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ToChangetheMovieVolume:

Selectthemovieontheslide.SelecttheOptionstab.ClicktheSlideShowVolumecommandintheMovieOptionsgroup.SelectLow,Medium,High,orMutetochangethemovievolume.ToChangeWhentheMovieStarts:

Selectthemovieontheslide.SelecttheOptionstab.Selectthedrop-downmenunexttoPlayMovie:intheMovieOptionsgrouptochangewhetherthemovieplaysAutomaticallyorWhenClicked.OtherOptions

ClickaboxtoselectanddeselectmovieoptionsontheMovieToolsOptionstab.

Theseoptionsare:

HideDuringShowPlayFullScreenLoopUntilStoppedRewindMovieAfterPlayingPictureToolsFormatTab

ManyofthecommandsontheFormattab

cannotbeusedtomodifythevideoinasignificantway;however,apicturestylecanbeappliedtothemovie.

InsertingMovieClips

ToInsertaMoviefromtheClipOrganizer:

Selecttheslidewhereyouwishtoinsertamovieclip.SelecttheInserttab.

ClicktheMoviecommandintheMediaClipsgroup.SelectMoviefromClipOrganizerfromthemenu.TheClipArttaskpanewillappearontheright.Enterkeywordsinthesearchfield.ClickGo.Movieclipsthatmeetthekeywordsearchwillappearinthetaskpane.


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Clickacliptoinsertit.Theclipwillappearontheslide.Moviesinthecliporganizeraresimilartoanimatedpicturefiles.YoucanselectOfficeOnlineatthebottomoftheClipArttaskpanetoviewadditionalmovieclips.

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ToDeleteaMediaClip:

Selectthemoviefromyourcomputerorthecliporganizer.ClicktheDeletekey.*************************************************************************************

Practice



Openapresentation.Insertamoviefromafileonyourcomputer,ifyouhaveone.Previewthemovie.

Changetheslideshowvolume.Insertamoviefromthecliporganizer.Deleteoneofthemovies.GradedExercise(s)1.InsertingVideo:(GroupWork)Useadigitalcameraorthecellphoneprovidedbytheteachertorecordamemberofyourgroupsingingordancing.DownloadthevideotoyourcomputerandinsertitintoPowerPoint.Designapresentationaroundit.Besuretouseanan

imatedgifonyourtitleslide.2.InsertingVideo:Downloadanappropriatevideofromtheinternetanddesignapresentationaroundit.Besuretouseananimatedgifonyourtitleslide.


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Lesson14:AnimatingTextandObjects

AnimatingTextandObjects

InPowerPointyoucananimatetextandobjectssuchasclipart,shapes,andpicturesontheslide.Animation,ormovement,ontheslidecanbeusedtodrawtheaudience'sattentiontospecificcontentortomaketheslideeasiertoread.

Inthislesson,youwilllearnhowtoanimatetextandobjectsonslidesusingbuilt-inandcustomanimationeffects.

ApplyingAnimationEffects

ToApplyaDefaultAnimationEffect:

Selectthetextorobjectontheslideyouwishtoanimate.SelecttheAnimationstab.

ClicktheAnimatedrop-downmenuintheAnimationsgrouptoseetheanimationoptionsfortheselection.Theoptionschangebasedontheselecteditem.Moveyourcursorovereachoptiontoseealivepreviewoftheanimationontheslide.Clickanoptiontoselectit.ToApplyaCustomAnimationEffect:

Selectthetextorobjectontheslideyouwishtoanimate.

SelecttheAnimationstab.ClickCustomAnimationintheAnimationsgroup.TheCustomAnimationtaskpanewillappearontheright.ClickAddEffectinthetaskpanetoaddananimationeffecttotheselectedtextorobject.SelectEntrance,Emphasis,Exit,orMotionPathtodisplayasubmenuofanimationeffectsforthecategory.Entranceanimationeffects:Changeshowtheselecteditemappearsonthepage

oEmphasisanimationeffects:DrawsattentiontotheselecteditemwhiletheslideisdisplayedoExitanimationeffects:ChangesthewaytheselecteditemdisappearsfromtheslideoMotionPathanimationeffect:Animatestheselecteditemsothatitmovestoaspecificplaceonthescreen


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Selectananimationeffecttoapplyit.TheanimationwilldisplayontheselecteditemontheslideandwillappearlistedintheCustomAnimationtaskpane.1.Anumberlabelappearsontheslidenexttotheanimatedobject.Also,amatchingnumberlabelappearsnexttotheanimationintheCustomAnimationtaskpanelist.2.Drop-downmenusappearatthetopoftheCustomAnimationtaskpane.Youcandefine43


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theanimationeffectingreaterdetailhere.

3.ThestarPlayAnimationsiconappearsbeneaththeslideontheSlidestabinthetaskpaneontheleft.Itindicatesthattheslidehasananimationeffect.SelectMoreEffectsorMoreMotionsPathsfromthemenutoseemoreanimationeffectoptions.

WorkingwithAnimationEffectsToModifyaDefaultorCustomAnimationEffect:

Afteryouapplyananimationeffect,drop-downmenuswillappearatthetopoftheCustomAnimationtaskpane.Themenusvarybasedontheanimationeffect.Selectanoptionfromadrop-downmenutochangethedefaultsetting.Repeatuntilallmenuoptionsarethedesiredsetting.ToRemoveanAnimationEffect:

Selectthetextorobjectontheslideyouwishtomodify.SelecttheAnimationstab.ClickCustomAnimationintheAnimationsgroup.TheCustomAnimationtaskpanewillappearontheright.SelecttheanimationintheCustomAnimationtaskpanelist,ifitisnotalreadyselected.ClickRemove.TheanimationlabelwilldisappearfromtheslideandfromtheCustom

Animationtaskpanelist.ToApplyaDifferentAnimationEffect:

Selectthetextorobjectontheslideyouwishtomodify.SelecttheAnimationstab.ClickCustomAnimationintheAnimationsgroup.TheCustomAnimationtaskpanewillappearontheright.SelecttheanimationintheCustomAnimationtaskpane,ifitisnotalreadyselected.

ClickChange.SelectanEntrance,Emphasis,Exit,orMotionPathanimationeffect.Newdrop-downmenuswithdefaultsettingswillappearatthetopoftheCustomAnimationtaskpane.ToPreviewanAnimationEffect:


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Selectthetextorobjectyouwishtomodifyontheslide.SelecttheAnimationstab.ClickCustomAnimationintheAnimationsgroup.TheCustomAnimationtaskpanewillappearontheright.SelecttheanimationintheCustomAnimationtaskpanelist.ClickPlayatthebottomofthetaskpanetoseeapreviewoftheanimationinNormalviewORClickSlideShowtoseetheanimationinSlideShowview.PresstheEsckeytoreturntoNormalview.


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WorkingwithAnimationEffects

ToAnimateTextwithaDefaultAnimation:

Selectthetextboxortextyouwishtoanimateontheslide.SelecttheAnimationstab.ClicktheAnimatedrop-downmenuintheAnimationsgrouptoseetheanimationeffectsfortheselectedtext.Theeffectsvarybasedontheselecteditem.Selectananimationeffect.oAllatOnce:Theselectedtextappearsallatonce.Theentiretextislabeledwithonenumberontheslide.Clickthedrop-downarrowinthetaskpanetoexpandthecontentsandseethatthetextislabeledwithonenumber.oBy1stLevelParagraphsThetextwillappearbulletbybullet,orparagraphbyparagraph.Eachleveloftextislabeledwithadifferentnumberontheslide.Clickthedrop-downarrowinthetaskpaneto

expandthecontentsandseethatthetextislabeledwithmultiplenumbers.MoreWaystoModifyanAnimationEffect

SelectananimationeffectintheCustomAnimationtaskpanelist.Clickthearrowtodisplayadrop-downmenu.SelectEffectsOptionsorTiming.Adialogboxwillappear.Inthedialogbox,addenhancementssuchassoundsanddefinewhathappensafterthe

animationeffectisappliedtotheselecteditem.Thedialogboxnameisbasedontheanimationeffectname.Intheexampleabove,theanimationeffectisFade.Thetabsandtheoptionsonthetabswillvarybasedontheanimationeffectthatisbeingmodified.

ToReorderAnimationEffects:

SelecttheAnimationstab.ClickCustomAnimationintheAnimationsgroup.

SelecttheanimationeffectyouwanttomoveintheCustomAnimationtaskpanelist.Clickthearrowsatthebottomofthetaskpanetoreordertheselectedanimationeffect.*************************************************************************************


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Practice

UsetheCompanyOverviewpresentationoranyotherPowerPointpresentationyouchoosetocomplete

thischallenge.

Openapresentation.Selectapicture,clipart,orshape.ApplyananimationeffectusingtheoptionsintheAnimationgroup.45


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ChangethespeedoftheeffectintheCustomAnimationtaskpane.Applyananimationeffecttotext.Applytwoormoreanimationeffectsononeslide.Reorderananimationeffect.GradedExercise(s)

1.Animation:Showyouranimationskillsbutcreatingapresentationthatdepictsanurseryrhyme.ForexampleyoumaychoosetodoJackandJillorOldmotherHubbard.Animatethegraphicstotellthestory.Onlyonestanzaofthepoemneedtobedone.Addsoundstotheanimationstoenhancethestory.2.Animation2-Designandcreateapresentationfortheinformationbelow.Theboldwritingrepresentsthetitleforeachslide.Arrangethetextappropriatelyandincludegraphicsthatareappropriatetothetopic.Animateonlythebulletedtextandhavethetextenterbyfirstlevelparagraphs

.BuyingaCar:RoadTips

ByStudentName

Trade-Ins

KnowcarsvalueCleancompletely

Washandwaxit

CleantheengineMakeminorrepairsChangeoil,filter

NegotiatingPrice

NegotiatepricebeforefinancingLetdealermakethefirstoffer

YourofferGetquoteinwritingKnowinvoicepriceandcostofoptions

BeforeSigningtheContract

MakesurepriceincludesoptionsQuestionvaguelanguageReadallthefineprint


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Lesson15:UsingTransitions

UsingTransitions

Transitioneffects,ortransitionsastheyareoftencalled,arethemovementsyouseewhenoneslidechangestoanotherinslideshowview.Transitioneffectsaredifferentthananimationeffects.ThetermanimationinPowerPointreferstothemovementsoftextandobjectsontheslide,whiletransitionsrefertothemovementoftheslideasitchangestoanotherslide.Inthislesson,youwilllearnhowtoapplyandcustomizetransitioneffects.

ApplyingTransitions

ToApplyaTransitiontoOneSlide:

Selecttheslideyouwishtomodify.SelecttheAnimationstab.

LocatetheTransitiontoThisSlidegroup.Bydefault,NoTransitionisappliedtoeachslide.ClicktheMoredrop-downarrowtodisplayallthetransitioneffects.Clickaslidetransitioneffecttoapplyittotheselectedslide.Hoveroveraslidetransitioneffecttoseealivepreviewoftheeffectontheslide.

ToApplyaSlideTransitionAllSlides:

Selecttheslideyouwishtomodify.SelecttheAnimationstab.LocatetheTransitiontoThisSlidegroup.Bydefault,NoTransitionisappliedtoeachslide.ClicktheMoredrop-downarrowtodisplayallthetransitioneffects.Clickaslidetransitioneffecttoapplyittotheselectedslide.ClickApplyToAlltoapplythetransitiontoalltheslidesinthepresentation

.AstarPlayAnimationsiconwillappearbeneathanyslidethathasatransitioneffectappliedtoit,aswellasanyslidethatusesanimationeffectsfortextorobjects.TheiconisvisibleontheSlidestabinthetaskpaneontheleftandinslidesorterview.ClickthestarPlayAnimationsicontopreviewtheanimationortransitioneffect.

ModifyingaTransition


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ToSetSlideTransitionSpeed:

Applyaslidetransitioneffecttoaslide.ClicktheTransitionSpeeddrop-downmenuintheTransitiontoThisSlidegroupontheAnimationstab.Selectamenuoptiontoapplythetransitionspeedtotheselectedslide.Youcansetthetransitionspeedwhenyouapplythetransitioneffect,orreturntotheAnimationstabandapplyitlater.IfyouwishtoapplythetransitioneffectandtransitionspeedtoallslidesClickApplytoAll.

ToSetSlideTransitionSound:

Applyaslidetransitioneffecttoaslide.ClicktheTransitionSounddrop-downmenuintheTransitiontoThisSlidegroupontheAnimationstab.Selectasoundtoapplyittotheselectedslide.ClickApplyToAllifyouwishtoapplythetransitioneffectandtransitionsou

ndtoallslides.


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ToRemoveaSlideTransitionEffect:

Selecttheslideyouwishtomodify.SelecttheAnimationstab.ClickNoTransitionintheTransitiontoThisSlidegroup.Repeatthisprocessforeachslideyouwanttomodify.ORClickApplyToAlltoremovetheslidetransitioneffectfromeachslideinthepresentation.AdvancingSlides

AdvancingtotheNextSlide

Bydefault,inslideshowviewyouclickyourmousetoadvance,ormove,tothenextslide.ThissettingisdefinedintheTransitiontoThisSlidegroupontheAnimationstab.Youcanmodifythissettingsothateachslidedisplaysforaspecificperiodoftimebeforeautomaticallyadvancingtothenextslide.Thisisusefulforunattendedpresentations,suchasatatrade

showbooth.

YoucanalsoadvancetothenextslidebypressingtheEnterkey.

ToSetTimingforSlides:

Viewtheslidesinslidesorterview.Selectaslide.SelecttheAnimationstab.

LocatetheAdvanceSlidesectionoftheTransitiontoThisSlidegroup.EnterthetimeintheAutomaticallyAfterfield.Usethearrowsortypethenumber.Selectanotherslideandrepeattheprocessuntilallthedesiredslideshavethetimingset.Ifyouwanttoapplythesametransitioneffectandtimingforeachslide,justsetthetransitioneffecttimingforoneslideandclickApplytoAll.

*************************************************************************************

Practice

UsetheCompanyOverviewpresentationoranyotherPowerPointpresentationyouchoosetocompletethischallenge.


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Openapresentation.Applythistransitiontoalltheslides.Selectaslideandapplyatransition.Applyadifferenttransitionforoneslide.Selectasoundeffectforthetransition.Removethetransitionsound.Changethetransitionspeed.GradedExercise(s)

Transitions:Use10picturesofdifferentflowersorcarsorbirdsorfromtheinternetasPowerPointbackgrounds.WriteawisequoteorBibleverseoneachslide.Usedifferenttransitionsforeachslideandhavethetransitionscontinueautomaticallyfromslidetoslideafter10seconds.Addasoundfromfile(music)tostartautomaticallyastheslideshowbegins.IntheCustomAnimationtaskpane,settheeffectoptionstoplaythesoundcontinuouslyandstopafterslide10.SaveasTransitions-Yourname..

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Lesson16:UsingtheSlideMaster

UsingtheSlideMaster

Eachtimeyouapplyanewthemetoyourslides,aslidemasterappearsinthebackground.Itstoresinformationaboutthethemesuchasfontstyle,colors,effects,placeholdersize,textalignment,andmore.Theslidemasterallowsyoutoeasilymakechangestoallslidesoraspecificslidelayout.

Inthislesson,youwilllearnhowtousetheslidemasterviewtoapplychangestotheslidemasterandsupportinglayouts.

UsingtheSlideMaster

TheSlideMaster

Theeasiestwaytomakethesamechangetoallslidesorslidesthatuseaspecificlayoutistochangetheslidemaster,alsocalledthemasterslide.Forexample,imaginethatyoulikeatheme

,butwanttochangeaspecificdesignelementofthetheme.Youmaywantadifferentbulletstyle,slidetitlesthatarecenter-alignedinsteadofleft-aligned,oranaccentlineundereachslidetitle.Youcanquicklymakethesechangesandmorebymodifyingtheslidemaster.

ToViewtheSlideMaster:

SelecttheViewtab.

ClicktheSlideMasterViewcommandinthePresentationViewsgroup.TheslidemastertabwillappearastheactivetabontheRibbon,andtheslidemastertaskpanewillappearontheleft.

AboutSlideMasterView

Theslidemasterviewappearssimilartonormalview;however,inslidemasterviewmasterslidesaredisplayedinthetaskpaneratherthanactualslides.Thefirstthumbnailimageinthetaskpaneontheleftistheslidemasterthatcontrolsalltheslides.Ifyouwanttomakeachangetoalltheslidesinapresentation,youcandosobychangingthisslide.

Eachslidebelowtheslidemasterisamasterslideforasupportinglayout.Forexample,ifyouwanttomakeachangetoalltheslidesthatuseaTitleandContentlayout,youcandosousingtheTitleandContentlayout

masterslideinthetaskpane.

Youcanseewhichslidesinthepresentationuseaspecificlayout.Tothisinformation,justhoveroveralayoutandreadthescreentip.Thescreentip


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containstheslidenumbersthatusethelayout.

MakingChangestoAllSlidesAnychangethatyoucanmaketoaslideinnormalviewcanbemadetotheslidemastersothechangewillbereflectedonalltheslidesinthepresentation.Thefollowingexampleswillshowhowyoucanmakethesechanges,andmovefromtheMastertabtoothertabsontheRibbonwhilethepresentationremainsinslidemasterview.

seeSlide


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ToChangetheThemeFontonAllSlides:

SelecttheViewtab.ClicktheSlideMasterViewcommandinthePresentationViewsgroup.TheSlideMastertabwillappearactive.Selecttheslidemasterforalltheslides,ifitisnotcurrentlyselected.ClicktheFontscommandintheEditThemegroupontheSlideMastertab.Hoverovereachoptiontodisplayalivepreviewofthefontoptiononthemasterslide.Clickamenuoptiontoselectit.ClicktheCloseMasterViewcommandtoreturntonormalview.MakingChangestoAllSlides(cont.)

ToChangeTextColor/AlignmentonAllSlides:

SelecttheViewtab.ClicktheSlideMasterViewcommandinthePresentationViewsgroup.TheSlideMastertabwillappearactive.Selecttheslidemasterforalltheslides,ifitisnotcurrentlyselected.Selectthetextyouwishtomodifyandformatasyouwish.Inthisexample,wewillchangethetitlecolorandalignment.SelecttheHometab.Theslidemasterandsupportinglayoutswillremaininthe

slidetaskpaneontheleftbecauseslidemasterviewisthecurrentview.ClicktheFontColorcommandintheFontgroup.Hoverovereachfontoptiontodisplayalivepreviewonthemasterslide.Selectafontcolorfromthemenuoptions.Thefontcolorchangewillappearonalltheslidesinthetaskpaneontheleft.Clickanalignmentcommandtochangethealignmentoftheselectedtext.

ClicktheSlideShowVieworNormalViewcommandatthebottomofthewindowtoexitslidemasterviewandseethechangesinthepresentationslides.ToInsertaPictureonAllSlides:

SelecttheViewtab.ClicktheSlideMasterViewcommandinthePresentationViewsgroup.TheSlideMastertabwillappearactive.


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Selecttheslidemasterforalltheslides,ifitisnotcurrentlyselected.SelecttheInserttab.ClickthePicturecommandintheIllustrationsgroup.TheInsertPicturedialogboxwillappear.Locatethepicturefileonthecomputer.Selectthepicturefile.ClickInsert.Thepicturewillappearontheslidemaster.Clickthepictureandwhileholdingdownthemousebutton,dragittothedesiredlocationontheslide.Releasethemousebutton.ClicktheSlideShowVieworNormalViewcommandatthebottomofthewindowtoexitslidemasterviewandseethechangesinthepresentationslides.Payattentiontothetabthatisactivesoyoudonottakeunnecessarystepstoaccomplishatask.Forexample,iftheSlideMastertabisactive,justclicktheCloseMasterView

commandtoreturntonormalview;however,ifitisn'tactive,clicktheNormalViewcommandatthebottomofthewindow.


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MakingChangestoSpecificLayouts

Inadditiontochangingdesignelementsonallslides,youcanchangedesignelementsonslidesthatuseaspecificlayout.Forexample,youcanapplydifferentformattingtotheTitleandContentorSectionHeaderlayouts.Bycustomizingspecificslidelayouts,youhavemorecontrolovertheslidesandthepresentation,asawhole.

ToChangeFontColor/FormattingonSlideswithaSpecificLayout:

SelecttheViewtab.ClicktheSlideMasterViewcommandinthePresentationViewsgroup.TheSlideMastertabwillappearactive.Selectthesupportinglayoutyouwishtochange.Inthisexample,wewillselectthesectionheaderlayoutinthetaskpaneontheleft.Selectthetextyouwishtomodifyontheslide.Nowyoucanformatasyouwish.Inthisexample,wewillchangethefontcolorandaddatextshadow.

SelecttheHometab.ClicktheFontColorcommandintheFontgroup.Hoverovereachoptiontodisplayalivepreviewonthemasterslide.Selectafontcolorfromthemenuoptions.ClicktheTextShadowcommandtoaddashadowtotheselectedtext.ClickNormalViewtoclosetheslidemasterviewandseethesectionheaderslidesthathavebeenformatted.

MakingChangestoSpecificLayouts(cont.)

ToInsertaLineonSlideswithaSpecificLayout:

SelecttheViewtab.

selecttheTitleandContentlayoutinthetaskpaneontheleft.

SelecttheInserttab.ClicktheShapecommand.Selectalinefromthemenu.Thecursorwillturnintoacrosshair.Clickanddragthemousetoinsertalinewhereyouwishontheslide.Releasethemousebutton.SelecttheFormattab.Formattheline,ifyouwish.Inthisexample,wewillch


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angethelinecolor,weight,andstyle.ClicktheShapeOutlinecommand.Chooseacolor,weight,orlinestyleoption.ClicktheNormalViewcommandtoclosetheslidemasterviewandseethesectionheaderslidesthathavebeenformatted.PressandholdtheShiftkeywhileyouinsertastraightline.Thiswillmakethelineappearcompletelystraight.

*************************************************************************************

Practice

ClicktheSlideMasterViewcommandinthePresentationViewsgroup.TheSlideMastertabwillappearactive.Selectthesupportinglayoutyouwishtochange.Inthisexample,wewill

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UsetheEmployeeOrientationpresentationoranyotherPowerPointpresentationyouchoosetocompletethischallenge.

Openapresentation.Openslidemasterview.Insertapictureonallslides.Changethetitlecolorandalignmentonallslides.Changetextformattingononelayout.Viewthepresentationinslideshowviewtoseethechanges.GradedExercise(s)

Createthepresentationbelow.Usethemasterslidetochangethecolourofthedesignandalsotoshowyouremailaddressatthebottomofalloftheslides.

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Lesson17:SmartArtIllustrations

Creatingprofessionallookingslideswithillustrationsseemschallenging,butPowerPoint2007makesusingillustrationsveryeasywiththeadditionofSmartArtgraphics.SmartArtgraphicsareatypeofillustrationthatallowyoutovisuallycommunicateinformationthatyoumightotherwiseincludeinthepresentationastext.

Inthislesson,youwilllearnhowtoinsertaSmartArtgraphic,changethecolorandeffectsoftheillustration,andmodifyitinnumerousways.

InsertingSmartArtGraphics

ToInsertaSmartArtGraphic:

SelecttheslidewhereyouwishtoinserttheSmartArtgraphic.SelecttheInserttab.

SelecttheSmartArtcommandintheIllustrationsgroup.Adialogboxappears.SelectacategoryontheleftofthedialogboxandreviewtheSmartArtgraphicsthatappearinthecenter.Clickagraphictoselectit.Alargerversionofthegraphic,alongwithtextdetails,willappearontherightsideofthedialogbox.ClickOK.Thegraphicwillappearontheslide,andtwonewSmartArtToolstabs--DesignandFormat--willappearon

theRibbon.YoucanalsoinsertaSmartArtgraphicbyclickingtheInsertSmartArtcommandintheplaceholder,iftheslidelayoutincludesacontentplaceholder.

Thinkabouttheamountoftextyouwillneedforthegraphic.Somelayoutshavemoreroomfortextthanothers.

ToAddTexttoaGraphic:

Selectthegraphic.Ashapeisselectedbydefault.

Enterthetextyouwishtoappearintheselectedshape.Whenyoubegintyping,thesolidlinethatsurroundstheshapewillbecomeadottedline,whichindicatesthetextboxisactive.oThetextwillautomaticallyreplacetheplaceholdertext.oThetextautomaticallyresizestofittheshape.


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Repeatuntilallthenecessarytextisenteredintotheexistingshapes.WorkingwiththeSmartArtGraphicShapes

ToAddaShapetoaGraphic:

Selectthegraphic.TheSmartArtToolsDesignandFormattabswillappearontheRibbon.SelecttheSmartArtToolsDesigntab.Selectashapeinthegraphicadjacent,above,orbelowwhereyouwanttoaddthenewshape.Inthisexample,wewillselectasquareadjacent,ornextto,wherewewishtoaddthenewsquare.ClicktheAddShapecommandintheCreateGraphicgroup.Amenuwillappear.SelectAddShapeBeforeorAddShapeAfter.WithsomeSmartArtgraphicsyoucanaddshapesaboveorbelowtheselectedshape.Thenewshapewillappearinthegraphic.


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ToAddaBulletedListtoaShape:

Selectthegraphic.TheSmartArtToolsDesignandFormattabswillappearontheRibbon.SelecttheSmartArtToolsDesigntab.Selecttheshapeinthegraphicwhereyouwishtoaddthebulletedlist.ClicktheAddBulletcommandintheCreateGraphicgroup.Thetextintheshapewillmoveandabulletwillappearbeneathitwiththeinsertionpoint.Enteryourtext.PresstheEnterkeytodisplaythenextbulletinthelist.Repeattheprocessuntilallthetextisentered.ToReordertheShapes:

Selectthegraphic.TheSmartArtToolsDesignandFormattabswillappearontheRibbon.

SelecttheSmartArtToolsDesigntab.ClicktheRighttoLeftcommandintheCreateGraphicgroup.Clickthecommandagaintoreturntotheoriginalorder.FormattingaSmartArtGraphic

ToEnterTextUsingtheTextPane:

Selectthegraphic.TheSmartArtToolsDesignandFormattabswillappearontheRibbon.

SelecttheSmartArtToolsDesigntab.ClicktheTextPanecommandintheCreateGraphicgroup.Thiscommandturnsthetextpaneonandoff.Selectthefieldwhereyouwishtoentertext.Typethetextyouwanttoappearintheshape.Clickthexintheupper-rightcorner,orclicktheTextPanecommand,toclosethetextpane.YoucanalsoclickthearrowsontheleftsideoftheSmartArtgraphictodisplaythetextpane.

ToSwitchtoaDifferentGraphicLayout:

Selectthegraphic.TheSmartArtToolsDesignandFormattabswillappearontheRibbon.SelecttheSmartArtToolsDesigntab.HoveroveralayoutoptionintheLayoutsgrouptoseealivepreviewof


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itontheslide.Thelayoutwillappearontheslidewithanytextthatyouhavealreadyadded.ClicktheMoredrop-downarrowtodisplayalltheavailablelayouts.Clickalayouttoselectit.Whenyouapplyanewlayout,thegraphicontheslideandtheSmartArtstyleswillchange.

ToChangetheGraphicColorVariation:

Selectthegraphic.TheSmartArtToolsDesignandFormattabswillapp

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