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    Lesson1:SettingUpYourPowerPointEnvironment

    SettingupYourPowerPointEnvironment

    BeforeyoubegincreatingpresentationsinPowerPoint,youmaywanttosetupyourPowerPointenvironmentandbecomefamiliarwithafewkeytaskssuchashowtominimizeandmaximizetheRibbon,configuretheQuickAccesstoolbar,switchviews,andaccessyourPowerPointoptions.

    ExploringthePowerPointWindow

    WhenyouopenPowerPoint,anewpresentationiscreatedandablankslideappearsinthePowerPointwindow.Theslidehasplaceholdersforyoutoaddatitleandsubtitle.

    ThetabbedRibbonmenusystemishowyouaccessthevariousPowerPointcommands.IfyouhaveusedpreviousversionsofPowerPoint,theRibbonsystemreplacesthetraditionalmenus.AbovetheRibbonintheupper-leftcorneristheMicrosoftOfficeButton.Fromhere,youcanaccessimportantoptionssuchasNew,Save,SaveAs,andPrint.BydefaulttheQuickAccessToolb

    arispinnednexttotheMicrosoftOfficeButton,andincludescommandssuchasUndoandRedo.

    Ontheleftsideofthewindow,youwillseeataskpanewithslidesandoutlinetabs,whichappearsbydefault.Onthebottom,rightareaofthescreenyouwillfindViewcommands(Normal,SlideSorter,andSlideShow),andthezoomtool.

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    ToZoomInandOut:

    Locatethezoombarinthebottom,rightcorner.Clicktheslideranddragittotherighttozoominandtothelefttozoomout.ToChangeViews

    LocatetheViewoptionsinthebottom,rightcorner.TheViewoptionsareNormal,SlideSorter,andSlideShow.Clickanoptiontoselectit.ThedefaultisNormalView.

    TheQuickAccessToolbar

    TheSave,Undo,andRedocommandsappearbydefaultontheQuickAccesstoolbar.YoumaywishtoaddothercommandstomakeusingspecificPowerPointfeaturesmoreconvenientforyou.

    ToAddCommandstotheQuickAccessToolbar:

    ClickthearrowtotherightoftheQuickAccesstoolbar.Selectthecommandyouwishtoaddfromthedrop-downlist.ItwillappearintheQuickAccesstoolbar.ORSelectMoreCommandsfromthemenuandadialogboxappears.Selectthecommandyouwishtoadd.

    ClicktheAddbutton.ClickOK.menusinPowerPoint2007.Itisdesignedtoberesponsivetoyourcurrenttaskandeasytouse;however,youcanchoosetominimizetheRibbonifyouwouldprefertousedifferentmenusorkeyboardshortcuts.

    ToMinimizeandMaximizetheRibbon:

    Clickthedrop-downarrownexttotheQuickAccesstoolbar.

    SelectMinimizeRibbonfromthelist.TheRibbondisappears.Tomaximizetheribbon,clickthearrowagainandselectMinimizetheRibbontotogglethefeatureoff.YoucanalsominimizeandmaximizetheRibbonbyright-clickinganywhereintheRibbonandselectingMinimizetheRibboninthemenuthatappears.

    TheRibbon

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    Thenew,tabbedRibbonsystemreplacestraditional2

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    TheMicrosoftOfficeButtonMenu

    TheMicrosoftOfficeButtonappearsatthetopofthePowerPointwindow.Whenyouclickthebutton,amenuappears.Fromthismenuyoucancreateanewpresentation,openexistingfiles,savefilesinavarietyofways,andprint.Youcanalsoaddsecurityfeatures,send,publish,andclosefiles.

    ToChangetheDefaultPowerPointOptions:

    ClickthePowerPointOptionsbutton.Adialogboxwillappear.SelectacategoryonthelefttoaccessdifferentPowerPointoptions.Modifyanyofthedefaultsettings.Forexample,ifyouwanttochangethecolorschemeofthePowerPointwindow,clickthecolorschemedrop-downmenuinthePopularsectionandchooseanoption.Inthisexample,wechooseBlack.ClickOKandthechangeswillbeapplied.Inthisexample,thePowerPointwindowcolorschemeisnowBlack.AsyoulearnmoreaboutPowerPointandbecomeproficientatusingit,you

    maywanttomodifysomeofthesettings.Asabeginninguser,itisusuallybesttoleavethedefaultsettings.

    *************************************************************************************

    Practice

    OpenPowerPoint.PracticeusingtheZoomtool.

    MinimizeandmaximizetheRibbon.ClicktheMicrosoftOfficeButtonandreviewthemenuoptions.AddtwocommandstotheQuickAccesstoolbar.ContinuetoexplorethePowerPointenvironmentGradedExercise(s)ThereisnogradedexerciseforthislessonbutthereisaquizonthepartsofthePowerPointscreenandeverythingelsecoveredinthelesson.Theteacherwillgiveyou15minutestop

    racticeandreviewandyouwillcompletethequiz..

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    Lesson2:PresentationBasics

    PowerPointincludesallthefeaturesyouneedtoproduceprofessional-lookingpresentations.WhenyoucreateaPowerPointpresentation,itismadeupofaseriesofslides.Theslidescontaintheinformationyouwanttocommunicatewithyouraudience.Thisinformationcanincludetext,pictures,charts,video,sound,andmore.Beforeyoubeginaddinginformationtoslides,youneedtoknowthebasicsofworkingwithslides.Inthislessonyouwilllearnhowtostartanewpresentation,insertnewslides,modifyalayout,moveandcopyslides,howplaceholderswork,aswellashowtosaveyourpresentation.

    CreatingNewPresentations

    NewPresentations

    WhenyouopenPowerPointfromtheStartmenuorfromanicononyourdesktop,anewpresentationwithoneslideappearsbydefault.YoucanalsocreateanewpresentationwhilePowerPointisalreadyopen.

    ClicktheMicrosoftOfficeButtonandchooseNewfromthemenu.TheNewPresentationdialogboxwillappear.Blankpresentationisselectedbydefault.

    ClickCreate,andanewpresentationwillopeninthePowerPointwindow.ThedefaultslidethatappearswhenyoucreateanewpresentationisaTitleSlidelayout.SlideBasics

    AbouttheSlides

    Slidescontainplaceholders,orareasonaslidethatareenclosedbydottedborders.Placeholderscancontainmanydifferentitemsincludingtext,pictures,andcharts.Someplaceholdershaveplaceholdertext,ortextthatyoucanreplace,andthumbnail-sizediconsthatrepresentspecificcommandssuchasInsertPicture,InsertChart,andInsertClipArt.Hoverovereachicontoseethetypeofinformationyoucaninsert.

    AboutSlideLayouts

    Theplaceholdersarearrangedindifferentlayoutsthat

    youcanselectwhenyouinsertanewslideorthatcanbeappliedtoexistingslides.Intheexampleabove,thelayoutiscalledTitleandContentandincludestitleandcontentplaceholders.Aslidelayoutarrangesyourslidecontent.Layoutscontaindifferenttypesofplaceholdersthatyoucanusedependingonwhatinformationyouwanttoincludein

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    yourpresentation.Eachlayouthasadescriptivename,buttheimageofthelayoutshowsyouhowtheplaceholdersarearrangedontheslide.

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    ToInsertTextintoaPlaceholder:

    Clickinsidetheplaceholder.Theplaceholdertextwilldisappearandtheinsertionpointwillappear.Typeyourtextoncetheinsertionpointisvisible.Clickoutsidetheplaceholderwhenyouhaveenteredallyourtextintotheplaceholder.Whenyouentertextorusetheiconstoinsertitems,theplaceholdertextand/oriconsdisappearassoonasyoustarttyping.

    ToInsertaNewSlide:

    ClicktheNewSlidecommandintheSlidesgroupontheHometab.Amenuwillappearwithyourslidelayoutoptions.Clicktheslideyouwanttoinsert.Anewslidewiththechosenlayoutwillappearinthecenterofthe

    PowerPointwindowandinthepaneontheleft.ToChangetheLayoutofanExistingSlide:

    Selecttheslideyouwishtochange.ClicktheLayoutcommandintheSlidesgroupontheHometab.Amenuappearswithyouroptions.Clickanoptiontoselectit.Theslidewillchangeinthepresentation.WorkingwithSlides

    ToCopyandPasteaSlide:

    Selecttheslideyouwishtocopyontheslidepane.ClicktheCopycommandontheHometab.Clickinsidetheslidestabonthelefttaskpane.Ahorizontalinsertionpointwillappear.Movetheinsertionpointtothelocationyouwantthecopyoftheslidetoappear.

    ClickthePastecommandontheHometab.Thecopiedslidewillappear.YoucanusethekeyboardshortcutCtrlandCtocopytheslideandCtrlandVtopasteit.

    ToDeleteaSlide:

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    Selecttheslideyouwishtodelete.ClicktheDeletecommandintheSlidesgroupontheHometab.YoucanalsodeleteaslidebyselectingtheslideintheslidepaneandpressingtheDeletekeyonyourkeyboard.

    ToMoveaSlide:

    Selecttheslideyouwishtomoveontheslidestabinthelefttaskpane.Clickanddragtheslidetoanewlocation.Theinsertionpointwillappear.Releasethemousebutton.Theslidewillappearinthenewlocation.UsingDifferentViewsfromthePowerPointWindow

    Inthebottom,rightcornerofthePowerPointwindowarethreeviewcommands.Fromhere,youcanchangetheviewtoNormal,SlideSorter,orSlideShowviewbyjustclickingacommand.

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    Normalisthedefaultviewandwhereyouwillcreateandedityourslidesinthecenterslidepaneandalltheslideswillappearontheslidestabinthelefttaskpane.SlideSorterisaviewofyourslidesinthumbnailform.Theslidesarepresentedhorizontally,whichallowsyoutoseemoreslidesatatime.SlideShowviewfillsthecomputerscreenwithyourpresentationsoyoucanseehowthepresentationwillappeartotheaudience.SavingYourPresentation

    Ifyouaresavingadocumentforthefirsttime,youwillneedtousetheSaveAscommand;however,ifyouhavealreadysavedapresentation,youcanusetheSavecommand.

    ToUsetheSaveAsCommand:

    ClicktheMicrosoftOfficeButton.SelectSaveAs.Amenuwillappear.

    Selectthetypeoffileyouwouldliketosavethepresentationas.Thetwomostcommonlyusedfiletypesare:oPowerPointPresentation--Thissavesthepresentationasa2007PowerPointfile.OnlyuserswithPowerPoint2007,orthecompatibilitypack,canviewthefilewithoutpossiblylosingsomeoftheformatting.oPowerPoint97-2003Presentation--ThissavesthepresentationsothatitiscompatiblewithsomepreviousversionsofExcel.Ifyouwillbesendingthe

    presentationtosomeonethatdoesnothaveOffice2007,youshouldusethisfiletype.TheSaveAsdialogboxwillappear.Selectthelocationyouwishtosavethedocumentusingthedrop-downmenu.Enteranameforthedocument.ClicktheSavebutton.ToUsetheSaveCommand:

    ClicktheMicrosoftOfficeButton.SelectSavefromthemenu.UsingtheSavecommandsavesthedocumentinitscurrentlocationusingthesamefilename.

    *************************************************************************************

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    Practice

    OpenPowerPoint.Inserttextonthedefault,Titleslide.InsertaTitleandContentslide.6

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    InsertaTwoContentslide.Practicemovingslides.CopytheTitleslide.Deleteoneoftheslides.Savethepresentation.GradedExercise(s)

    Createanewpresentation.Usetheappropriateslidelayouttocreatetheslide.SaveasStrategy-yourname

    InthetextplaceholderenterthetitleRecommendingaStrategyEnterthesubtitleIdeasforTodayandTomorrowByYourFirstandLastName

    ChoosethesecondslideintheApplyslidelayoutInthetextplaceholderenterthetitle

    VisionStatementInthesecondtextplaceholderenterthebelowtextStatethevisionandlongtermdirection

    InthetextplaceholderenterthetitleGoalandObjective

    InthesecondtextplaceholderenterthebelowtextStatethedesiredgoalStatethedesiredobjectiveUsemultiplepointsifnecessary

    Inthetextplaceholderenterthetitle

    TodaysSituation

    InthesecondtextplaceholderenterthebelowtextSummaryofthecurrentsituationUsebriefbullets,discussdetailsverbally

    InthetextplaceholderenterthetitleRecommendation

    InthesecondtextplaceholderenterthebelowtextRecommendoneormoreofthestrategiesSummarizetheresultsifthingsgoasproposedWhattodonext

    Identifyactionitems

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    Lesson3:TextBasics

    ItisimportanttoknowhowtoperformbasictaskswithtextwhenworkinginPowerPoint.Inthislessonyouwilllearnthebasicsofworkingwithtextincludinghowtoinsert,delete,select,andmovetext,aswellashowtoworkwithtextboxes.

    InPowerPoint,youcaninserttextintoplaceholdersortextboxes.Textinbothcanbeformattedusingthesamecommands.

    ToInsertText:

    Clicktheplaceholderortextboxwhereyouwishtoinserttext.Theinsertionpointwillappear.Ifyouareworkingwithaplaceholder,placeholdertextwilldisappear.Typethetextyouwishtoappear.ToDeleteText:

    Placeyourcursornexttothetextyouwishtodelete.PresstheBackspacekeyonyourkeyboardtodeletetexttotheleftofthecursor.PresstheDeletekeyonyourkeyboardtodeletetexttotherightofthecursor.ToSelectText:

    Placetheinsertionpointnexttothetextyouwishtoselect.

    Clickanddragyourmouseoverthetexttoselectit.Releasethemousebutton.Youhaveselectedthetext.Ahighlightedboxwillappearovertheselectedtext.WhenyouselecttextorimagesinPowerPoint,ahovertoolbarwithformattingoptionsappears.Thismakesformattingcommandseasilyaccessible,whichmaysaveyoutime.

    ToFormatFontSize:

    Selectthetextyouwishtomodify.

    Clickthedrop-downarrownexttothefontsizeboxontheHometab.Thefontsizedrop-downmenuappears.Moveyourcursoroverthevariousfontsizes.Alivepreviewofthefontsizewillappearinthedocument.Clickthefontsizeyouwishtouse.Thefontsizewillchangeinthedocument.ToFormatFontStyle:

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    Selectthetextyouwishtomodify.Clickthedrop-downarrownexttothefontstyleboxontheHometab.Thefontstyledrop-downmenuappears.Moveyourcursoroverthevariousfontstyles.Alivepreviewofthefontwillappearinthedocument.Clickthefontstyleyouwishtouse.Thefontstylewillchangeinthedocument.ToFormatFontColor:

    Selectthetextyouwishtomodify.Clickthedrop-downarrownexttothefontcolorboxontheHometab.Thefontcolormenuappears.

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    Moveyourcursoroverthevariousfontcolors.Alivepreviewofthecolorwillappearinthedocument.Clickthefontcoloryouwishtouse.Thefontcolorwillchangeintheslide.Yourcolorchoicesaren'tlimitedtothedrop-downmenuthatappears.SelectMoreColorsatthebottomofthelisttoaccessmorecolorchoices.

    ToUsetheBold,Italic,andUnderlineCommands:

    Selectthetextyouwishtomodify.ClicktheBold,Italic,orUnderlinecommandintheFontgroupontheHometab.Clickthecommandagaintoremovetheformatting.

    OtherFontCommandsIncreaseFontSizecommandincreasesthefontsizeoftheselectedtexttothenextstandardfontsize.

    DecreaseFontSizecommanddecreasesthefontsizeoftheselectedtext

    tothenextstandardfontsize.ClearAllFormattingcommandremovesyourrecentformattingchanges.Strikethroughcommandmakesalinethroughthetext.TextShadowcommandaddsadropshadowtotext.ChangeCasecommandsletsyoutrydifferentcapitalizationoptions

    withouthavingtodeleteandretypelettersorwords.

    ToChangeTextAlignment:

    Selectthetextyouwishtomodify.SelectoneofthefouralignmentoptionsfromtheParagraphgroupontheHometab.oAlignTextLeft:Alignsalltheselectedtexttotheleftmargin.oCenter:Alignstextanequaldistancefromtheleftandrightmargins.oAlignTextRight:Alignsalltheselectedtexttotherightmargin.oJustify:Justifiedtextisequalonbothsidesandlinesupequallytotheright

    andleftmargins.Thealignmentcommandsalignthetextwithintheplaceholderortextboxitisin,notacrosstheslide.

    Textboxes

    Inadditiontoinsertingtextinplaceholders,youcanalsoinserttextintotextboxes.Textboxesallowyoutoaddtothepredefinedlayoutssothatyoucanplacetextwhereveryouwantonaslide.

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    ToInsertaTextbox:

    SelecttheInserttabontheRibbon.ClicktheTextBoxcommandintheTextgroup.Clickanddragthecursoruntilthetextboxisthedesiredwidth.Releasethemousebutton.ToMoveaTextBox:

    Clickthetextbox.Yourcursorbecomesacrosswitharrowsoneachend.Whileholdingthemousebutton,dragthetextboxtothedesiredlocationonthepage.Releasethemousebutton.ToResizeaTextBox:

    Selectthetextbox.

    Clickoneofthesquaresizinghandlesontheleftorrightsides,oracircularhandleononeofthefourcorners.Whileholdingdownthemousebutton,dragthesizinghandleuntilthetextboxisthedesiredwidth.Clickanddragthegreencircletorotatethetextbox.9

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    MovingText

    ToCopyandPasteText:

    Selectthetextyouwishtocopy.ClicktheCopycommandontheHometab.Placeyourinsertionpointwhereyouwishthetexttoappear.ClickthePastecommandontheHometab.Thetextwillappear.ToDragandDropText:

    Selectthetextyouwishtocopy.Clickyourmouseanddragthetexttothelocationyouwishittoappear.Thecursorwillhaveatextboxbeneathittoindicatethatyouaremovingtext.Releasethemousebuttonandthetextwillappear.********************************************************************************

    *****

    Practice

    UsetheWorkshoppresentationoranyotherPowerPointpresentationyouchoosetocompletethis

    challenge.

    Inserttextonaslide.Practiceusingthebold,italic,andunderlinecommands.

    Changethefontstyleofthetitle.Changethefontsizeofthetitle.Changethecolorofthesubtitle.UsetheChangeCasecommandonaslidetitle.PracticeusingtheIncreaseFontSizeandDecreaseFontSizecommands.Insertatextboxandaddtext.GradedExercise(s)

    ThereisnogradedexerciseforthislessonbutthereisaquizonthepartsofthePowerPointscreenandeverythingelsecoveredinthelesson.Theteacherwillmoveontothenextlessoniftimepermits.

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    Lesson4:ThemesandBackgroundStyles

    ThemesandBackgroundStyles

    Athemeisapredefinedcombinationofcolors,fonts,andeffectsthatcanbeappliedtoyourpresentation.PowerPointincludesbuilt-inthemesthatallowyoutoeasilycreateprofessional-lookingpresentationswithoutspendingalotoftimeformatting.Eachthemehasadditionalbackgroundstylesassociatedwithitthatcanbeappliedtotheslidestomodifythetheme.

    Inthislesson,youwilllearnhowtoapplyatheme,modifythemecolors,themefonts,andthemeeffects,aswellasapplyabackgroundstyle.

    AboutThemes

    WhenyoucreateanewpresentationinPowerPointthereisathemeappliedeventhoughtheslidebackgroundiswhite.ThisdefaultthemeiscalledtheOfficeTheme.TheOfficeThemeconsistsofawhitebackground,andCalibrifontofvarioussizesfortitlesandbodytext.

    Youcanapplyadifferentthemetoyourslidesbeforeyouaddtextormake

    changestothedefaultslide.Anadvantageofdoingthisisthatthelocationofthetextwillnotmove.Ifyouapplythethemeafteryouentertextontheslides,thetextboxesandplaceholdersmaymovedependingonthethemeyouchoose.

    Anadvantageofenteringsomeofyourtextbeforeapplyinganewthemeisthatthelivepreviewfeatureallowsyoutoseehowthethemeswillaffectyourspecifictext.TheexamplebelowistheAspecttheme.

    Youwillneedtoknowhowtoapplyathemeandhowtoswitchtoadifferentthemeifyouwanttousethisfeaturetocreatepresentations.AllofthethemesthatcomeincludedinPo

    werPointarelocatedintheThemesgroupontheDesigntab.

    ToApplyaTheme:

    SelecttheDesigntab.LocatetheThemesgroup.Eachimagerepresentsatheme.Clickthedrop-downarrowtoaccessmorethemes.

    Hoveroverathemetoseealivepreviewofitinthepresentation.Thenameofthethemewillappearasyouhoveroverit.Clickathemetoapplyittotheslides.YoucanaccessadditionalthemesonMicrosoftOfficeOnlineorcreateyourown.

    Fontsthatarechangedwiththefontsizeandstylemenuswill

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    notchangewhenyouapplyanewtheme.

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    ModifyThemes

    Youcanalsomodifythecurrentthemecolors,fonts,andeffects.Forexample,ifyouliketheUrbantheme,butwouldprefertousemoreofthecolorredinthepresentation,youcanchangethecolorsofthethemeandcreateanew,customtheme.IfyouwouldprefertousethefontstyleVerdanasothatyourpresentationfontwillmatchyourcompanylogoandmaterials,youcanmodifythefontcombinationandsaveit.

    ThePowerPointthemesarepowerfulbecausetheyallowyoutocreateprofessional-lookingslideseasily.Theoptiontomodifythesethemesmakesitanevenmorerobustandpowerfultoolbecauseyoucancustomizethethemesbasedonyourneedsandpreferences.

    ToSwitchtoaDifferentThemeColorOption:

    SelecttheColorscommandintheThemesgroupontheDesigntab.Hoveroveracolorgrouptodisplayalivepreviewofthecolor

    combinationontheselectedslide.Clickacoloroptiontoselectit.

    ToChangetheCurrentThemeColors:

    SelecttheColorscommandintheThemesgroupontheDesigntab.ClickCreateNewThemeColorsfromthemenu.Adialogboxwillappear.Clickacoloroptiontodisplayacolormenu.Choose

    acolortochangetheoption.Enteranameforthenewthemecolorcombination.ClickSave.ToSwitchtoaDifferentThemeFontOption:

    SelecttheFontscommandintheThemesgroupontheDesigntab.Hoveroverafontgrouptodisplayalivepreviewofthefontcombinationontheselectedslide.

    Clickafontoptiontoselectit.ToChangetheCurrentThemeFonts:

    SelecttheFontscommandintheThemesgroupontheDesigntab.ClickCreateNewThemeFonts.Adialogboxwillappear.Selectnewfontsusingthedrop-downmenus.

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    Enteranameforthenewthemefontcombination.ClickSave.ToSwitchtoaDifferentThemeEffectsOption:

    SelecttheEffectscommandintheThemesgroupontheDesigntab.Amenuwillappear.Selectaneffectoptionfromthemenu.BackgroundStyles

    Backgroundstylescanbeaddedtoyourslidesafterathemeisapplied.Thestylesarefillvariationsbasedonthemecolors.Whenyouswitchtoadifferenttheme,thebackgroundstylesareupdatedbasedonthenewthemecolors.ThebackgroundstyleoptionsfortheUrbanthemearedifferentthanthebackgroundstyleoptionsfortheApextheme.Thecolorsaredifferentbasedonthethemecolors.

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    ToApplyaBackgroundStyle:

    ClicktheBackgroundStylescommandintheBackgroundgroupontheDesigntab.Clickastyletoselectit.Thenewbackgroundwillappearintheslides.YoucanselectFormatBackgroundfromthemenutoopenadialogboxandmakechangestothebackgroundcolor.

    *************************************************************************************

    Practice

    UsetheWorkshoppresentationoranyotherPowerPointpresentationyouchoosetocompletethischallenge.

    ApplytheUrbanthemetoyourslides.Changeatleastoneofthethemecoloroptions.Changetoanewthemefont.GradedExercise(s)

    CreateapresentationentitledMyFavourites.Putbyandyournameasthesubtitleorthepresentation.Onslides24.Includelistsofyourfavouritethings.Eg.Slide2mayhaveyourfavouritemusiciansastheheading

    andalistofyourfavouritesingersinthetextboxbelow,slide3mayhaveyourfavouritefoodsetc.Applyathemeforthepresentationandchooseathemefontforit.Applyathemeeffectandchangethethemebackgroundstyle.

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    Lesson5:PicturesandClipArt

    Oneachslideyoucreateinyourpresentation,youhaveinformationthatyouwanttocommunicatewiththeaudience.Youcandothiswithtextandillustrations,suchaspicturesandclipart.

    Inthislessonyouwilllearnhowtoinsertapictureandclipart,andhowtomodifybothtypesofillustrations.

    InsertingPictures

    PicturesandclipartcanbeinsertedfromtheRibbonandbyusingthecommandsthatappearincertainplaceholders.Inbothmethods,theimageiscenteredinthemiddleofanyselectedslideplaceholders.

    ToInsertaPicturefromtheRibbon:

    SelecttheInserttab.ClicktheInsertPicturecommandintheIllustrationsgroup.TheInsertPicturedialogboxwillappear.Locateandselectthepictureyouwanttouse.ClickInsertanditwillappearontheslide.ToInsertaPicturefromaPlaceholderCommand:

    ClicktheInsertPicturecommandintheplaceholder.TheInsertPicturedialogb

    oxwillappear.Locateandselectthepictureyouwanttouse.ClickInsertanditwillappearontheslide.ResizingandMovingPictures

    ToResizeaPicture:

    Selectthepicture.

    Clickoneofthecornersizinghandles.Thecursorwillturnintoacross.Whileholdingdownthemousebutton,dragthesizinghandleuntiltheimageisthedesiredsize.Releasethemousebutton.Thesidesizinghandleschangethepicturessize,butdontkeepthesameproportions.

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    ToMoveaPicture:

    Clickthepicture.Yourcursorbecomesacrosswitharrowsoneachend.Whileholdingthemousebutton,dragtheimagetothedesiredlocationonthepage.Releasethemousebutton.ThegreencircleistheFreeRotatefeature.Clickandholdthemousebuttonandrotatethepictureinvariousdirections.ModifyingPictures

    PowerPointprovidesyouwithseveralcommandsthatallowyoutomodifypictures.Whenyouselectapicture,aPictureToolsFormattabappearsontheRibbon.ThisisanexampleofPowerPoint2007givingyouthecommandsandfeaturesyouneed,whenyouneedthem.

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    ToApplyaPictureStyle:

    Selectthepicture.SelecttheFormattab.ClicktheMoredrop-downarrowtodisplayallthepicturestyles.Hoverovereachpicturestyletoseealivepreviewofthestyleontheslide.Clickapicturestyletoapplyittotheimage.ToChangetheShapeofaPicture:

    Selectthepicture.SelecttheFormattab.ClickthePictureShapeicon.Amenuappears.Clickashapetoselectit.Theshapeofthepicturewillchangeon

    theslide.ToAddaBordertoaPicture:

    Selectthepicture.SelecttheFormattab.ClickthePictureBordercommandandselectacolor.SelectWeightfromthemenuandchoosealineweighttomodifythewidthoftheborderline.

    ToCropaPicture:

    Selectthepicture.SelecttheFormattab.ClicktheCropcommandintheSizegroup.Theblackcroppinghandlesappear.Clickandmoveahandletocropanimage.Cornerhandleswillcropthepictureproportionally.ClicktheCropcommandtodeselectthecroptool.

    YoucancropthepicturetoaspecificsizeusingtheShapeHeightandShapeWidthfieldstotherightoftheCropcommandintheSizegroup.

    ToCompressaPicture:

    Selectthepicture.SelecttheFormattab.

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    ClicktheCompressPicturescommandintheAdjustgroup.Adialogboxappears.ClicktheOptionsbuttontoaccesstheCompressionSettingdialogbox.Choosethetargetoutput.Changeanyofthedefaultpicturesettingsyouwish.ClickOKintheCompressionSettingsdialogbox.ClickOKintheCompressPicturesdialogbox.15

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    OtherPictureTools

    Therearemanyotherthingsyoucandotomodifyapicture.FromtheFormattab,someoftheotherusefulcommandsinclude:

    ChangePicturecommand:Selectanewpicturefromyourcomputer.ResetPicturecommand:Reverttooriginalpicture.Brightnesscommand:Adjustthebrightnessofthepicture.Contrastcommand:Adjustthecontrastofthepicturefromlighttodark.Recolorcommand:Modifythecolorinavarietyofwaysincludingblackandwhite,sepia,pink,purple,andmore.InsertingandModifyingClipArt

    ToInsertaClipArtfromtheRibbon:

    SelecttheInserttab.ClicktheClipArtcommandintheIllustrationsgroup.TheClipArttaskpanewillappearontheright.EnterkeywordsintheSearchfieldthatarerelatedtotheimageyouwishtoinsert.Clickthedrop-downarrownexttothecollectionsfield.SelectEverywheretoensurethatWordsearchesyourcomputerandonlineresourcesfor

    animagethatmeetsyourcriteria.Clickthedrop-downarrowinthemediafiletypesfield.Deselectanyfiletypesyoudonotwishtosee.Inthisexample,weonlywantphotographs,sowedeselecttheotheroptions.ClickGo.Alistofclipartimagesrelatedtothesearchtermsaredisplayed.Clickaclipartimagetoinsertit,orclickthedrop-downarrownexttotheclipartandselectInsertfromthemenu.Theclipartwillappearintheslide.ToInsertClipArtfromaPlaceholderCommand:

    ClicktheClipArtcommandintheplaceholder.TheClipArttaskpanewillappearontheright.EnterkeywordsintheSearchfieldthatarerelatedtotheimageyouwishtoinsert.Clickthedrop-downarrownexttothecollectionsfield.

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    SelectEverywheretoensurethatWordsearchesyourcomputerandonlineresourcesforanimagethatmeetsyourcriteria.Clickthedrop-downarrowinthemediafiletypesfield.Deselectanyfiletypesyoudonotwishtosee.Inthisexample,weonlywantphotographs,sowedeselecttheotheroptions.ClickGo.Alistofclipartimagesrelatedtothesearchtermsaredisplayed.Clickaclipartimagetoinsertit,orclickthedrop-downarrownexttotheclipartandselectInsertfromthemenu.Theclipartwillappearintheslide.Ifthesearchdoesnotprovidetheneededresults,trydifferentsearchwords,orclicktheOfficeOnlinelinktogototheMicrosoftwebsitewhereyoucansearchthousandsofcliparts.

    ModifyingClipArt

    Allofthetoolsthatcanbeusedtomodifypicturescanalsobeusedtomodifyclipartimages.Justselecttheclip

    artimage,andyouhaveallthesameeditingoptionsthatareavailableforpictures.

    *************************************************************************************

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    PracticeUsetheWorkshoppresentationoranyotherPowerPointpresentationyouchoosetocompletethischallenge.

    Insertapicture.Applyapicturestyle.Insertaclipart.Resizetheimages.Changetheshapeoftheclipart.Cropthepicture.Compressthepicture.GradedExercise(s)InsertingCliparts:

    1.Createthepresentationwithanappropriatebackground.Insertappropriateclipa

    rtgraphicstoaddinteresttoyourpresentation.2.Designandcreateapresentationfortheinformationbelow.Theboldwritingrepresentsthetitleforeachslide.Arrangethetextappropriatelyandincludegraphicsthatareappropriatetothetopic.BuyingaCar:RoadTips

    ByStudentName

    Trade-Ins

    KnowcarsvalueCleancompletely

    WashandwaxitCleantheengineMakeminorrepairsChangeoil,filter

    NegotiatingPrice

    NegotiatepricebeforefinancingLetdealermakethefirstoffer

    YourofferGetquoteinwritingKnowinvoicepriceandcostofoptions

    BeforeSigningtheContract

    MakesurepriceincludesoptionsQuestionvaguelanguageReadallthefineprint

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    Lesson6:WorkingwithLists

    Bulletedandnumberedlistscanbeusedinyourpresentationtoarrangeandformattextonslidestodrawemphasistospecificinformation.Also,listscanoftenbeeasierfortheaudiencetoreadthanparagraphsoftextonaslide.Inthislesson,youwilllearnhowtomodifyexistingbullets,changebulletstyle,switchtoanumberedlist,removebulletsandnumbers,andselectsymbolsasbullets.

    WorkingwithListsSomeslidelayoutsincludeacontentplaceholderwhereyoucanaddtext,orusegraphicalcommandstoinserttables,charts,SmartArtgraphics,pictures,clipart,andmediaclips.Ontheseslides,abulletappearstotheleftoftheplaceholdertext.Ifyouchoosetoaddtext,ratherthanusingoneofthegraphicalcommandstoinsertanitem,thetextisformattedintoalistbydefault.

    ToInsertTextasaListinaContentPlaceholder:

    Selecttheplaceholder.Theplaceholdertextwilldisappearandtheinsertionpointwillappeartotherightofthebullet.Entertext.Ifthetextrequiresmorethanoneline,itwillautomaticallywraptothefollowingline.PresstheEnterkey.Anewbulletwillappearonthefollowingrow.Repeatthelasttwostepsuntilalltheinformationisenteredinlistformatontheslide.

    Thedefaultbulletstyleandcolorisdeterminedbythetheme.TheUrbanthemehasadifferentdefaultbulletthantheApextheme.

    BulletedLists

    ToSelectanAlternateBulletStyleorSwitchtoaBulletedList:

    Selectallthetextinanexistinglist(iftexthasbeenentered).Clickthedrop-downarrownexttotheBulletscommandinthe

    ParagraphgroupontheHometab.Amenuofbulletoptionswillappear.Hoverovereachmenuoptiontodisplayalivepreviewofthebulletontheslide.Clickabulletoptiontoselectit.Thebulletwillchangeontheslide.ToChangetheBulletColor:

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    Selectanexistingbulletedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheBulletscommandontheHometab.Amenuwillappear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.ClicktheColormenuontheBulletedtab.Selectacolor.Thebulletoptionsinthemenuwillchangecolor.ClickOKtoapplythebulletcolortothelistintheslide.18

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    ToChangetheBulletSize:

    Selectanexistingbulletedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheBulletscommandontheHometab.Amenuwillappear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.SetthebulletsizeusingtheSizefieldontheBulletedtab.ClickOKtoapplythebulletsizetothelistintheslide.ToUseaPictureasaBullet:

    Selectanexistingbulletedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheBulletscommandontheHometab.Amenuwillappear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.

    ClickPictureontheBulletedtab.ThePictureBulletdialogboxwillopen.Clickapicturetoselectit.ClickOKtoapplythepicturetothelistintheslide.ClickImporttoimportyourownpictureanduseitasabullet.

    ToUseaSymbolasaBullet:

    Selectanexistingbulletedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheBullets

    commandontheHometab.Amenuwillappear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.ClickCustomizeontheBulletedtab.TheSymboldialogboxwillappear.ClicktheFont:drop-downmenuandselectafontcategory.Clickasymboltoselectit.

    ClickOK.ThesymbolwillnowappearastheselectedbulletoptionintheBulletedsectionoftheBulletsandNumberingdialogbox.ClickOKtoapplythesymboltothelistinthedocument.NumberedLists

    ToSelectanAlternateNumberingStyleorSwitchtoaNumberedList:

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    Selectallthetextinanexistinglist(iftexthasbeenentered).Clickthedrop-downarrownexttotheNumberingcommandintheParagraphgroupontheHometab.Amenuofnumberingoptionswillappear.Hoverovereachmenuoptiontodisplayalivepreviewofthelistontheslide.Clickanumberingoptiontoselectit.Thelistwillchangeontheslide.

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    ToChangetheNumberColor:

    Selectanexistingnumberedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheNumberingcommandontheHometab.Amenuwillappear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.ClicktheColormenuontheNumberedtab.Selectacolor.Thenumberoptionsinthemenuwillchangecolor.ClickOKtoapplythenumbercolortothelistintheslide.ToChangetheNumberSize:

    Selectanexistingnumberedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheNumberingcommandontheHometab.Amenuwill

    appear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.SetthebulletsizeusingtheSizefieldontheNumberedtab.ClickOKtoapplythenumbersizetothelistintheslide.ToSettheNumbertoBegintheList:

    Selectanexistingnumberedlist(iftexthasbeenentered).Clickthedrop-downarrownexttotheNumberingcommandonthe

    Hometab.Amenuwillappear.SelectBulletsandNumberingfromthemenu.Adialogboxwillappear.EnterthenumbertostartthelistintheStartat:fieldontheNumberedtab.ClickOKtoapplytothelistontheslide.ToRemoveBulletedorNumberedListsfromText:

    Selectanexistingbulletedornumberedlist.

    ClicktheBulletscommandortheNumberingcommand,dependingonthetypeoflist.Clickthesecommandstotogglethefeatureonandoff.*************************************************************************************

    Practice

    UsetheWorkshoppresentationoranyotherPowerPointpresentationyouchooseto

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    complete

    thischallenge.

    Insertabulletedlistonaslide.Changethebulletstonumbers.Changethecolorofthenumberedlist.Insertanewbulletedlistonadifferentslide.Changethedefaultbullettoadifferentbulletstyle.Changethebulletcolor.20

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    GradedExercise(s)

    Createapresentationcontainingthemulti-levelbulletedlistbelow.Applyappropriatebackgroundandfonteffects.SaveasFriends-yourname

    Enterthefollowingtext

    Slide1

    TimetoStartMakingFriendsPresentedbyYourNameSlide2

    1.MeetPeopleoDevelopconfidencetointroduceyourselftoothersoMakeeyecontactoSmileandsay,Hi

    oDonotwait;startearlyinthesemesterSlide3

    FindtheRightPlacesoGowherepeoplecongregate.Studentsunion,sportseventsoGetinvolvedinextracurricularactivities.

    Participateinintramurals.JoinStudentGovernmentSlide4

    StartaConversationoTalkaboutalmostanything.Commentonwhatisgoingon.Longlines

    .classassignmentsAskquestionsoGetpeopletodiscusstheirlives.Hobbies.classes,and

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    .workNote:YourteacherwilldemonstratehowtoworkinOutlineViewandthenassignthetaskbelow.

    CreatethefollowingpresentationinOutlineview.Neverswitchtoslideview.Useindentandout-dentasneededtokeytheinformationintheappropriateslide.

    1.EnjoySpringBreakintheCaribbean1.Seven-dayvacationdepartsfromMiamiA.WarmDays,CoolActivitiesB.UnforgettableportsofcallB.Sponsoredby1.Frederiksted,St.CroixC.TheOfficeofStudentActivities2.SanJuan,PuertoRico11.OnshoreAdventures3.CharlotteAmalie,St.ThomasA.Golf,playvolleyball,swim,andrelax4.Mayaguana,BahamasB.TryparasailingV.Sign-UpInformationC.ExperienceasubmarinetourA.ContactOSAD.Explorearainforest1.MemorialUnion111.OnboardActivities2.Room3110A.Theaters,fitnesscenter,andstores3.9:00a.m.to5:00p.m.daily1.MakenewfriendsB.AttendCaribbeanCruiseReception2.Dancetothehits1.OfficeofStudentActivitiesB.Indoorandoutdoorpoolsandwhirlpools2.Friday,October10IV.CruiseDetails3.3:00p.m.to5:00p.m.

    A.Only$999,includingallmeals

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    Lesson7:ProofingSlides

    Doyouhavetroublespelling?Couldyouusehelpchoosingwordssometimes?Areyouabadtypist?Ifso,don'tbeworried.PowerPointprovidesyouwithseveralproofingfeaturesthatwillhelpyouproduceaprofessional,error-freepresentation.InthislessonyouwilllearnabouttheproofinginPowerPoint,includinghowtousethespellingtoolinvariousways.

    ProofingSlidesProofingFeatures

    ToUsetheSpellingCheckFeature:

    Right-clicktheunderlinedword.Amenuwillappear.Selectthecorrectspellingofthewordfromthelistedsuggestions.Left-clicktheword.Itwillappearinthedocument.YoucanchoosetoIgnoreanunderlinedword,addittothedictionary,or

    gototheSpellingdialogbox.

    ToAddaWordtotheDictionary:

    Right-clicktheunderlinedword.Amenuwillappear.SelectAddtoDictionary.Oncethewordisaddedtothedictionary,itwillnotappearunderlinedwhenitisusedagain.

    ToSpellChecktheEntirePresentation:

    SelecttheReviewtab.ClicktheSpellingcommandintheProofinggroup.Adialogboxwillappear.Locatethewordthatisnotinthedictionary.DecidewhetheryouwanttoIgnorethewordorChangeit.oIfyouwanttoIgnoretheword,click

    IgnoreorIgnoreAll,toignoreallinstancesoftheword.oIfyouwanttochangetheword,selectthecorrectspellingfromtheSuggestionslist.oClickChangeorChangeAll,tochangeallinstancesoftheword.Continuethroughthespellcheckprocessuntiltheentirepresentationischecked.Adialogbox

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    willappearlettingyouknowthepresentationhasbeenchecked.ClickOK.ThereareadditionalbuttonsintheSpellingdialogbox.Youcanaddawordtothedictionary,closethedialogbox,lookforothersuggestions,andmore.

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    OtherProofingCommands

    TheProofinggroupincludesfourothercommands.

    Research:OpensataskpaneontherightsideofthePowerPointwindow.Fromhereyoucansearchdictionaries,encyclopedias,andothermaterialforinformationaboutaselectedwordorphrase.Thesaurus:OpensaResearchtaskpanewiththethesaurustoolselected.Youcanusethethesaurustoidentifywordsthathaveasimilarmeaningtoanotherword.Translate:OpensaResearchtaskpanewiththetranslationtoolselected.Thistooltranslatestextfromonelanguagetoanother.Language:OpensadialogboxwhereyoucansetthelanguagethePowerPointSpellingtoolwillusetocheckthepresentations.

    ProofingOptions

    InadditiontotheproofingtoolsontheReviewtab,thereareproofingoptions

    thatyoucansetinyourPowerPointOptionsdialogbox.

    ToAccessYourProofingPowerPointOptions:

    ClicktheMicrosoftOfficeButton.ClickPowerPointOptions.Thedialogboxwillappear.

    ClickProofingontheleftsideofthePowerPointOptionsdialogbox.Fromhere,youcanedityourproofingoptionsthatdeterminehowtheproofingfeaturesoperateinPowerPoint.ClickOK,onceyouarefinishededitingyourproofingoptions.*************************************************************************************

    Practice

    UsetheWorkshoppresentationoranyotherPowerPointpresentationyouchoosetocomplete

    thischallenge.

    UsetheSpellingcommandtospellcheckapresentation.Iftherewerenomisspelledwordsinthepresentation,createanewpresentation.Insertseveralslidesandentertext.Spellsomewordsincorrectly.

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    Practiceusingthespellingcheck.Exploretheotherproofingcommands.23

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    GradedExercise(s)

    Designandcreatethefollowingpresentation.Eachdarksquarerepresentsanewslide.UsetheproofingtoolsinPowerPointtocheckthespellingandusethesaurustofindadifferentwordforDefensiveinslide1,nearbyinslide3,reducesinslide2,frequentinslide4andintentionallyinslide3.MakeacopyoftheentiretitleslideandusethetranslationtooltotranslateallofthewordsonthecopyoftitleslideintoChinese.Usebackgrounddesignsandpicturestoenhanceyourslides.

    .DrivingSoloDefensivePracticesWhenYouAreBehindtheWheelAlone

    .ParkingSafelyBackintoaspace,ifpossibleLesschanceofgettingtrappedParknearbuildingentrance

    ReducestimealoneoutsidecarLocatespotawayfrombushesandshrubsAllowsyoutoseearoundandundercar.AvoidingCarjackingsAlwayskeepdoorslockedKeepescaperoutesopenDriveinleft-handlaneKeepacellulartelephonenearbyDonotstopifbumpedintentionallyTimetrafficlightstoavoidstoppingStayAlert.

    DriverfatigueisdangerousAvoidlongdrivesatnightKeeptemperaturecoolTakefrequentbreaksScanaheadandbehindasyoudriveLookforpeopleloiteringatintersections

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    Lesson8:ViewingandPrintingSlides

    ViewingandPrintingSlides

    Onceyoufinishcreatingtheslides,youmaywanttoviewyourpresentationtomakesurealltheslidesappearhowyouwant.PowerPointgivesyoutheabilitytoviewthepresentationinfourdifferentways,dependingonwhattaskyouarecompleting.Forexample,ifyouwillbeusingyourslidestotalktoanaudience,whichishowPowerPointisoftenused,youmaywanttopracticeyourpresentationandviewyourslidesinslideshowview.

    Youmayalsowanttoprintcopiesoftheslides,eitherforyourself,orforpeopleviewingyourpresentation.Youhaveseveralprintingoptionsthat

    arespecifictoPowerPoint.ThislessoncoversdifferentwaysyoucanviewandprintyourPowerPointslides,dependingonyourneeds.

    ViewingandPrintingSlidesSlideViews

    ItisimportantthatyoubeabletoaccessthedifferentPowerPointslideviewsandusethemforvarious

    tasks.Threeofthefourviewsarevisiblefromthedefault

    view,Normal.Theslideviewcommandsarelocatedonthebottom,rightsideofthePowerPointwindowinNormalview.Clickaviewcommandtoswitchtothatview.

    NormalView:Thisviewiswhereyoucreateandedityourslides.YoucanalsomoveslidesintheSlidestabonthe

    taskpaneontheleft.

    SlideSorterView:Miniatureslidesarearrangedonthescreeninthisview.Youcandraganddropslideseasilytoreorderthem,andseemoreslidesatonetime.Thisisagoodviewtousetoconfirmthatyouhavealltheneededslidesandthatnonehavebeendeleted.

    SlideShowView:Thisviewfillsthecomputerscreenwithaslideandiswhattheaudiencewillseewhentheyviewthepresentation.Theslideshowviewhasanadditionalmenuthatallowsyoutonavigatethroughtheslides,aswellasotherfeaturesyoucanuseduringapresentation.

    Usethearrowkeys,PageUpandPageDownkeys,spacebar,andEnterkeytomovethroughtheslidesinslideshowview.PresstheEsckeytoendaslideshow.

    TheSlideShowMenu

    Arrows:Theforwardarrowdisplaysthenextslideandthebackarrowdisplaysthepreviousslide.

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    MenuIcon:ClickthemenuiconandamenuappearsthatgivesyoutheoptiontomovetotheNextorPreviousslide,jumptoaspecificslide,changeyourscreenoptions,orendtheshow.

    PenIcon:Clickthepeniconandamenuappearsthatallowsyoutochangeyourcursortoaballpointpen,afelttippen,orahighlighter,andchoosethecolorofthepen.Thisallowsyoutoannotateyourslidesandmakenoteswhileyoupresenttoanaudience.

    NotesPageView

    ThefourthviewisNotesPageview.ItisnotoneoftheviewcommandsincludedatthebottomoftheNormalView;however,itcanbeaccessedfromtheViewtab.NotesPageviewprovidesaspaceforpresentationnotes,oftencalledspeakernotes.Thenotescanbeaddedtothepresentationfromthisview.YoucanenteryourspeakernotesdirectlyintothetextplaceholderinNotesPageview,orinNormal

    view,youcanenteryournotesintheareabelowtheslide.

    ToChangetoNotesPageView:

    SelecttheViewtab.LocatethefourviewcommandsontheleftsideofthePresentationViewsgroup.ClickNotesPageView.Printing

    Youmaywanttoprintcopiesofyourslidesforthepeoplewhoviewyourpresentationorforyourself.TherearethreeprintoptionsavailablefromtheMicrosoftOfficeButtonmenu--Print,QuickPrint,andPrintPreview.

    ToUsePrintPreview:

    ClicktheMicrosoftOfficeButton.SelectPrintPrintPreview.ThepresentationopensinPrintPreviewformat.

    Fromhereyoucanvieweachslideingrayscale,makedecisionsaboutwhethertoprinttheslidesindividuallyorashandouts,chooseoptions,andmore.ToPrint:

    ClicktheMicrosoftOfficeButton.SelectPrintPrint.ThePrintdialogboxappears.

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    Selecttheprinteryouwouldliketouse,ifyouhavemorethanoneprinter.ClickProperties.Fromhereyoucanmakechoicesaboutpapersizeandwhethertoprintdouble-sided.Theseoptionsvaryfromprintertoprinter.Enteraprintrange.

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    oLeavethedefaultsetting,All,selected,orclickSlides.oThefieldbesideitwillbecomeactiveandyoucanentertheslidenumbersoftheslidesyouwanttoprint.Decidewhatyouwanttoprint--slides,handouts,notespages,oranoutline.oHandoutsprintmanyslidesperpage.Thedefaultis6,butyoucanchangethatto3andhaveroomforthepersontotakenotes,orsetanotheramountofslidesperpage.oChoosehorizontalorverticalslidelayout,ifgiventheoption.oYoucanprintNotesPages,ifyoutypedspeakernotesfortheslides.oChoosetoprintingrayscaleorcolor.Choosethenumberofcopiestoprint.ClickOK.

    Practice

    UsetheWorkshoppresentationoranyotherPowerPointpresentationyouchoosetocompletethischallenge.

    Openapresentation.ViewitinNormalview.ViewitinSlideSorterview.

    ViewitinSlideShowview.ViewitinNotesPageview.Printtheslidesashandoutswithsixslidestoapage.GradedExercise(s)Thereisnogradedpracticalexerciseforthislessonbutyouwillberequiredtotakeaquizontheinformationprovidedinthischapter.

    Printthepresentationthatyouhavealreadydoneasspecifiedbytheteacherfordisplayinyour

    classroom.

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    Lesson9:WordArtandShapes

    WordArtandShapes

    TherearemanyfeaturesandcommandsyoucanuseinPowerPointtocreatevisuallyappealingslides.TwoofthesefeaturesareWordArtandshapes.WordArtallowstheusertocreatestylizedtextwithtextures,shadows,outlines,andmore.Itcanbeappliedtotextonanyslide.Additionally,inPowerPoint,youcaninsertavarietyofshapessuchaslines,arrows,callouts,stars,andbasicshapesincludingrectanglesandcircles.

    Inthislesson,youwilllearnhowtoapplyandmodifyWordArtstyles,aswellasinsertandmodifyvariousshapesonaslide.

    WorkingwithWordArt

    ToApplyaWordArtStyle:

    Selectthetextyouwishtomodify.TheFormattabwillappear.SelecttheFormattab.MoveyourcursoroveraWordArtstyleintheWordArtStylesgrouptoseealivepreviewofthestyleontheslide.ClicktheMoredrop-downarrowtoseeallthepossibleWordArtstyles.Clickanoptiontoselectit.ToChangetheFillColorofaWordArtStyle:

    Selectthetextyouwishtomodify.ClicktheTextFillcommandintheWordArtStylesgroup.Moveyourcursoroveracoloroptiontoseealivepreviewontheslide.Clickacolortoselectit.OrSelect:NoFill:ThisoptionwillleavetheWordArttextwithoutafillcolor.MoreFillColors:Opensadialogboxofcolorchoicesthatyoucanuseasafillcolor.

    Picture:OpenstheInsertPicturedialogbox.Fromhere,youcanselectapicturefromyourcomputertouseasthefillbackground.Gradient:Displaysasubmenuofvariousgradientoptionsthatchangeshowthefillcolorappears.Textures:DisplaysasubmenuofvarioustexturesthatyoucanapplytotheWordArttext.

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    ToChangetheTextOutlineofaWordArtStyle:

    Selectthetextyouwishtomodify.TheFormattabwillappear.SelecttheFormattab.ClicktheTextOutlinecommandintheWordArtStylesgroup.Moveyourcursoroveracoloroptiontoseealivepreviewontheslide.Clickacolortoselectit.FromtheTextOutlinemenu,youcanalsochoosetoapplynooutlinecolor,accessmorecolors,changetheweightoftheline,andchangethelinestyle.

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    ToApplyaTextEffecttoaWordArtStyle:

    Selectthetextyouwishtomodify.TheFormattabwillappear.SelecttheFormattab.ClicktheTextEffectscommand.Amenuofoptionswillappear.Selectamenuoption.Theoptionsare:Shadows,Reflection,Glow,Bevel,andTransform.Thiswilldisplayasubmenu.Clickanoptionfromthesubmenutoselectit.YoucanuseWordArttocreatestylizedtextthatiseye-catchingandprofessional;however,withsomanystylesandoptions,youcanalsocreatetextthatisnotappropriateforthepresentation,difficulttoread,orsimplydoesnotlookappealing.Remember,justbecauseyoucandosomethingdoesnotmeanyoushould!

    WorkingwithShapes

    ToInsertaShape:

    SelecttheHometab.ClicktheShapescommand.Clickashapefromthemenu.Moveyourcursortowardtheslide.Itwillappearasacrossshape.Clickandholddownthemousebutton,anddragthecursoruntiltheshapeisthedesiredsize.

    Releasethemousebuttontoinserttheshape.ToChangeaShapeStyle:

    Selecttheshape.TheFormattabwillappear.SelecttheFormattab.ClicktheMoredrop-downarrowintheShapesStylegrouptodisplaymorestyleoptions.Moveyourcursoroverastyletoseealivepreviewofthestyle

    ontheslide.Clickastyletoselectit.ToChangetheShapeFill:

    Selecttheshape.TheFormattabwillappear.SelecttheFormattab.

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    ClicktheShapeFillcommandtodisplayadrop-downlist.Selectacolorfromthelistorchooseoneoftheothermenuoptions.ToChangetheShapeOutline:

    Selecttheshape.TheFormattabwillappear.SelecttheFormattab.ClicktheShapeOutlinecommandtodisplayadrop-downlist.Selectacolorfromthelistorchooseoneoftheothermenuoptions.29

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    ToApplyaShapeEffect:

    Selecttheshapeyouwishtomodify.TheFormattabwillappear.SelecttheFormattab.ClicktheShapeEffectscommand.Moveyourcursoroveramenuoption.Asubmenuwillappear.Moveyourcursoroveranoptioninthesubmenutoseealivepreviewoftheeffectontheslide.Clickanoptiontoselecttheshapeeffect.Youcanresizeandmovetheshapejustlikeyoudowithtextboxesandpictures.

    *************************************************************************************

    Practice

    UsetheCompanyOverviewpresentationoranyotherPowerPointpresentationyouchooseto

    completethischallenge.

    Openapresentation.ApplyaWordArtstyletothetitleslideofthepresentation.Changethetextfillcolor.Changethetextoutlinecolor.

    ApplyaReflectiontexteffect.Insertashape.Applyashapestyle.ExploretheShapeFill,ShapeOutline,andShapeEffectscommands.GradedExercise(s)

    1.Createawordartandcustomizeitbychanging5differentwordarteffect/formattingaspectsofit

    suchascolour/shading,shadow,shape,position,spacingetc.Showyourteacheryourcreation.Youwillget2pointsforeachdifferentformatyouapplytothewordart.2.UsetheshapesprovidedinPowerPointtodrawahouse,truckorperson.Youmustuseatleast5differentshapes.Alsoyoumustusefilleffectswithintheshapes,shapestylesandeffects.*************************************************************************************

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    Lesson10:WorkingwithTables

    WorkingwithTables

    ThegoalofmostPowerPointpresentationsistocommunicateinformationtosomeone,ortoagroupofpeople.Theinformationcanbecommunicatedinvariouswayssuchaspictures,lists,orparagraphsoftext.Anotherwayistouseatabletoorganizetheinformation.Atableisagridofcellsarrangedinrowsandcolumns.

    Inthislesson,youwilllearnhowtoinsertatable,applyatablestyle,andformat

    thetableusingvariouscommands.

    ToInsertaTableUsingaPlaceholderCommand:

    Selecttheslidewhereyouwishtoinsertatable.

    ClicktheInsertTablecommandintheplaceholder.TheInsertTabledialogboxwillappear.Enterthenumberoftablecolumnsandrowsinthedialogbox.ClickOK.Thetablewillappearontheslide,andtheDesignandLayouttabswillappearontheRibbon.Entertextintothetable.YoucanmoveyourinsertionpointfromcelltocellinthetableusingthemouseorbypressingtheTabkeyonyourkeyboard.Additionally,thearrowkeyscanbeusedtonavigatethetable.

    AboutTableStylesandOptions

    Whenyouinsertatable,PowerPointautomaticallyappliesatablestyletothetable.YoucanseethestyleoptionsintheTableStylesgroupontheDesigntab.PowerPointappliesastylebasedonthethemeofyourpresentation.Intheexample,PowerPointappliedatealcoloredtablestyletoblendwiththecolorsoftheConcoursetheme.

    OptionsontheDesignTab

    Someofthemostcommonlyusedoptionsinclude:

    HeaderRow:Selectthisoptiontoformatthefirstrowofthetabledifferentlythanotherrows.BandedRows:Selectthisoptiontoformatthetablewithbandedrows(i.e.,everyotherrowwillalternatecolors).

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    WordArtOptions:UsethesecommandstoapplyWordArttotextinthetable.BorderOptions:Usethesecommandstoperformcommontasksincludingchangingtheborderlinewidthandcolor.31

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    ToApplyaTableStyle:

    Selectthetable.SelecttheDesigntabtoaccessalltheTableStylesandOptions.MoveyourcursoroveratablestyleintheTableStylesgrouptoseealivepreviewofthestyleontheslide.ClicktheMoredrop-downarrowtoseealltheoptions.

    Clickastyletoselectit.FormattingaTableStyle

    ToChangeTableShading:

    Selectthetable.SelecttheDesigntab.

    Selecttherowsorcolumnsyouwanttomodify.ClicktheShadingcommandintheTableStylesgroup.Moveyourcursoroveracoloroptiontoseealivepreviewofthecolorontheslide.Clickacolortoselectit.OrSelect:NoFill:Thisoptionwillleavetheselecteditemwithoutafillcolor.MoreFillColors:Opensadialogboxofcolorchoicesthatyoucanuseasashad

    ingcolor.Picture:OpenstheInsertPicturedialogbox.Fromhere,youcanselectapicturefromyourcomputertouseastheshading.Gradient:Displaysasubmenuofvariousgradientoptionsthatchangeshowtheshadedcolorappears.Textures:Displaysasubmenuofvarioustexturesthatyoucanapplytotheselecteditem.ToApplyaBorder:

    Selectthetable.SelecttheDesigntab.Selecttherowsorcolumnsyouwanttomodify.Inthisexample,Iwanttoaddalinebeneaththefirstrow,soIwillselectthefirstrow.ClicktheBorderscommandintheTableStylesgroup.

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    Selectabordersoptionfromthemenu.Inthisexample,IneedtoselectBottomBordertoapplyabordertothebottomofthefirstrow.ToApplyaTableEffect:

    Selectthetable.SelecttheDesigntab.Selecttherowsorcolumnsyouwanttomodify.ClicktheEffectscommand.Amenuwillappear.Selectamenuoption.Theoptionsare:CellBevel,Shadow,andReflection.Thiswilldisplayasubmenu.Selectaneffectoptionfromthesubmenu.32

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    WorkingwithRowsandColumns

    ToInsertaRow:

    Selectthetable.SelecttheLayouttab.Placetheinsertionpointinarowadjacenttowhereyouwantthenewrowtoappear.ClicktheInsertBeloworInsertAbovecommand.ToDeleteaRow:

    Selectthetable.SelecttheLayouttab.Placetheinsertionpointintherowyouwanttodelete.ClicktheDeletecommand.

    SelectDeleteRowfromthemenu.ToInsertaColumn:

    Selectthetable.SelecttheLayouttab.Placetheinsertionpointinacolumnadjacenttothelocationyouwishthenewcolumntoappear.ClicktheInsertRightorInsertLeftcommand.

    ToDeleteaColumn:

    Selectthetable.SelecttheLayouttab.Placetheinsertionpointinthecolumnyouwanttodelete.ClicktheDeletecommand.SelectDeleteColumnfromthemenu.AlternateMethodtoInsertandDeleteRowsandColumns

    Placetheinsertionpointintheroworcolumnyouwishtodelete.Right-clickthetableandamenuappears.SelectoneoftheInsert/Deletemenuoptions.AdditionalTableFormatting

    ToChangetheCellSize:

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    Selectthetable.SelecttheLayouttab.Placetheinsertionpointintheroworcolumnyouwanttomodify.LocatetheCellSizegroup.UsethearrowsontheTableRowHeightandTableColumnHeightfieldstochangethecellsize.33

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    ToChangetheTextAlignmentinaTable:

    Selectthetable.SelecttheLayouttab.Selectthecellsyouwanttomodify.Clickanalignmentcommandtochangethetextalignmentinthetable.Thealignmentcommandsare:oAlignTextLeft:AlignstexttotheleftofthecelloCenter:AlignstexthorizontallyinthecenterofthecelloAlignTextRight:AlignstexttotherightofthecelloAlignTop:AlignstexttothetopofthecelloCenterVertically:Verticallycenterstextinthecello

    AlignBottom:AlignstexttothebottomofthecellAlternateMethodtoInsertaTable

    InadditiontoinsertingatableusingtheInsertTablecommandinsomelayouts,youcaninsertatableusingRibboncommands.

    ToInsertaTableUsingRibbonCommands:

    Selecttheslidewhereyouwanttoinsertthetable.

    SelecttheInserttabontheRibbon.ClicktheTablecommand.Amenuwillappear.Dragyourmouseoverthediagramsquarestoselectthenumberofcolumnsandrowsinthetable.Clicktoinsertthetableontheslide.Entertextintothetable.ToMoveaTable:

    Placethecursorovertheedgeofthetable.Thecursorwillbecomeacrosshairwith4arrows.Clickanddragthetabletothedesiredlocation.Releasethemousebuttontodropthetableinthenewlocation.Sizinghandlesarelocatedaroundthetable.Click,drag,andthenreleasetheresizinghandlestoresize

    thetable.Theresizinghandlesworkjustthesameaswithpictures,textboxes,

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    andshapes.

    *************************************************************************************

    Practice

    UsetheCompanyOverviewpresentationoranyotherPowerPointpresentationyouchooseto

    completethischallenge.

    Openapresentation.Insertatablewith2columnsand6rowsonaslide.Applyanewtablestyle.FormatthetoprowasaHeaderRow.34

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    AddaCellBeveleffecttotheHeaderRow.Insertanewcolumn.Deletearow.GradedExercise(s)

    TableStyles-Createthefollowingslidewithatablecontainingtheinformationshown.Applythestyleshowntothetable.

    Table2:Createapresentationaninserttheinformationbelowintoatable.Applyatablestyleandotherformatsofyourchoicetobeautifythetable.

    StudentInformation

    NameGradeH.R.TeacherG.P.AMarySmith10Ms.Smith3.09JuneRomer11Ms.Tynes2.90JimPeters12Ms.Page4.00JerrySands11Ms.Rolle1.88JaneSands10Ms.Smith2.00

    JillRolle11Ms.Tynes3.44JoeRolle12Ms.Page3.00

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    Lesson11:WorkingwithCharts

    WorkingwithCharts

    Achartisatoolyoucanusetocommunicateyourdatagraphically.Chartsoftenhelpanaudiencetoseethemeaningbehindnumbersandmakeshowingcomparisonsandtrendseasy.Inthislesson,youwilllearnhowtoinsertandmodifychartsandseehowtheycanbeaneffectivetoolforcommunicatinginformation.

    InsertingCharts

    ToInsertaChart:

    SelecttheInserttab.ClicktheInsertChartcommand.TheInsertChartdialogboxappears.Clickanddragthescrollbartoviewthecharttypes,orclickalabelontheleftofthedialogboxtoseeaspecificchartstyle.

    Clickacharttoselectit.ClickOK.Excelwillopen.Usually,Excelwillappearononesideofthescreen,whilePowerPointappearsontheothersideofthescreen.Ifaslidelayouthasacontentplaceholder,clicktheInsertChartcommandtoinsertanewchart.

    EnterChartData

    ThedatathatappearsintheExcelspreadsheetisplaceholdersourcedatathatyouwillreplacewithyourowninformation.TheExcelsourcedataisusedtocreatethePowerPointchart.

    ToEnterChartData:

    SelectacellintheExcelspreadsheet.Enteryourdatainthecell.Ifthecellcontainsplaceholderdata,theplaceholderdatawilldisappear.Asyouenteryourdata,itwillappearintheExcel

    spreadsheetandthePowerPointchart.Movetoanothercell.Repeattheabovestepsuntilallyourdataisentered.Clickanddragthelower-rightcornerofthebluelinetoincreaseordecreasethedatarangeforcolumns.Thedataenclosedbythebluelineswillappearinthechart.

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    Clickanddragthelower-rightcornerofthebluelinetoincreaseordecreasethedatarangeforrows.

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    37Selectanycellswithplaceholderdataremaining.Intheexample,thecolumnwithSeries3datawasnotneeded.PresstheDeletekeytodeletetheremainingplaceholderdata.CloseExcel.Youdonotneedtosavethespreadsheet.ThenewExcelsourcedataappearsinthePowerPointchart.FormattingChartsWhenyouinsertachart,threenewtabswillappearontheRibbon.Thethreetabs--Design,Layout,andFormat--containvariouscharttoolsandcommandsthatallowyoutomodifyandformatthechart.ToChangetheChartType:Selectthechart.SelecttheDesigntab.ClicktheChangeChartTypecommand.TheInsertChartdialogboxwillappear.Selectthechartyouwouldlike.ClickOK.Thechartwillchangeontheslidetothenewcharttype.ToEditSourceData:Selectthechart.SelecttheDesigntab.ClicktheEditDatacommand.AnExcelspreadsheetwiththe

    currentsourcedatawillappear.Editthedatainthespreadsheet.Thechangeswillappearontheslide.CloseExcelwithoutsavingthespreadsheet.ToChangetheChartStyle:Selectthechart.SelecttheDesigntab.ScrollthroughtheoptionsintheChartStylegroup,orclicktheMoredrop-downarrowtoseeallthechartstyleoptions.Clickachartstyletoselectit.Thechartstylewillchangeontheslide.IdentifyingthePartsofaChartHaveyoueverreadsomethingyoudidn'tfullyunderstand,butwhenyousawachartorgraph,theconceptbecameclearandunderstandable?Chartsare

    avisualrepresentationofdata.Chartsmakeiteasytoseecomparisons,patterns,andtrendsinthedata.

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    SourceData-Therangeofcellsthatmakeupachart.Thechartisupdatedautomaticallywheneverthe

    informationinthesecellschange.Title-Thetitleofthechart.Legend-Thechartkey,whichidentifieswhateachcoloronthechartrepresents.Axis-Theverticalandhorizontalpartsofachart.TheverticalaxisisoftenreferredtoastheYaxis,and

    thehorizontalaxisisreferredtoastheXaxis.

    ModifyingtheChartLayout

    ToChangetheChartLayout:

    Selectthechart.SelecttheDesigntab.ScrollthroughtheoptionsintheChartLayoutgroup,orclicktheMoredrop-downarrowtoseeallthechart

    layoutoptions.Clickachartlayouttoselectit.Thechartlayoutwillchangeontheslide.Thechartlayoutdetermineshowspecificchartinformationwillappear.Forexample,somelayoutsincludecharttitles,legends,andaxislabels.

    ToModifySpecificAreasoftheChartLayout:

    Selectthechart.

    SelecttheLayouttab.LocatetheLabelsgroup.ChartTitles:Clickthiscommandtoremoveoraddacharttitle.AxisTitles:Clickthiscommandandchoosetohideordisplaythehorizontal,orxaxis,label;hideordisplaythevertical,oryaxis,labels;andchangethedirectionoftheaxislabelstohorizontalorvertical.Legend:Clickthiscommandtoselectalocationforthelegendtoappear,or

    choosetonotdisplayalegend.DataLabels:Clickthiscommandtodisplayorhidedatavaluesnexttoeachchartelement.OtherImportantCommandsontheLayoutTab

    IntheAxesgroup,thereareseveralcommandsthatcontrolbothaxesandwhetherthegridlinesarevisible.IntheBackgroundgroup,thereareseveralcommandsthatcontrolthevisualaspectsofthe

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    chart.SomecommandsintheAnalysisgroupwillappearactiveonlyiftheselectedchartisaline,area,orbubblechart.

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    AdditionalChartFormatting

    UsethecommandsontheFormattabtomodifythechartinadditionalways.Forexample,fromthistabyoucanchangethechartoutline,formatcharttextasWordArt,andmore.

    Practice

    UsetheCompanyOverviewpresentationoranyotherPowerPointpresentationyou

    choosetocompletethischallenge.

    Openapresentation.Insertabarchart.Changethecharttoalinechart.Changethechartlayout.

    Applyadifferentchartstyle.Addaxislabelsiftheyarenotincludedonthelayoutyouchose.GradedExercise(s)1.Chart:BringapackofM&MsorSkittlestoclass.CreateapiecharttodisplaythenumberofeachcolourM&MsorSkittlesinthepack.2.Chart:Createasurveyquestionaskingyourclassmateswhattheirfavouritecolour/car/clothingbrand/shoebrand/meat/fruitetc.is.Separatetheanswersinboysandgirlscate

    gories.Createacolumnchartdepictingtheresults.SaveitasChartsurvey1.Aftersavingthecolumnchart,changethecharttypetoanothertypeofchartthatdepictsyourresultsadequatelyandsaveitaschartsurvey2*************************************************************************************

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    Lesson12:InsertingMovies

    InsertingMovies

    YoumaywanttoinsertamovieintoyourPowerPointpresentation.YoucaninsertamoviefromafileonyourcomputerorfromtheMicrosoftOfficecliporganizer.Inaddition,PowerPointgivesyoumanyoptionstodefinehowthemoviewilloperateinthepresentation.Inthislesson,youwilllearnhowtoinserttwotypesofmoviesanddefinethemovieoptions.

    InsertingMovieFromaComputerFile

    ToInsertaMoviefromaFileonYourComputer:

    Selecttheslidewhereyouwishtoinsertthemovie.

    SelecttheInserttab.

    Clickthefilename.ClickOK.Themoviewillappearontheslide.TheMovieToolsOptionstabandPi

    ctureToolsFormattabappearsontheRibbonwhenthemovieisinserted.Adialogboxwillappear.ClickAutomaticallyorWhenClicked.AutomaticallywillstartthemovieautomaticallyassoonastheslideappearsinslideshowviewandWhenClickedwillstartthemoviewhenyouclick.Sizinghandlesarelocatedaroundthemovie.Click,drag,andthenreleasetheresizinghandlestoresizethemovie.Thesizinghandlesworkthesameaswithpictures,textboxes,andshapes.

    Ifaslidelayouthasacontentplaceholder,clicktheInsertMediaClipcommand

    toinsertamovielocatedonyourcomputer.

    Clickthedrop-downarrowontheMoviecommandintheMediaClipsgroup.SelectInsertaMoviefromFilefromthemenu.TheInsertMoviedialogboxwillappear.Locatethefileyouwanttoinsertfromyourcomputer.WorkingwithMovies

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    ToPreviewtheMovie:

    Selectthemovieontheslide.SelecttheOptionstab.ClickthePreviewcommandinthePlaygroup.PressthePreviewcommandagaintostopthemoviebeforeitfinishesplaying.40

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    ToChangetheMovieVolume:

    Selectthemovieontheslide.SelecttheOptionstab.ClicktheSlideShowVolumecommandintheMovieOptionsgroup.SelectLow,Medium,High,orMutetochangethemovievolume.ToChangeWhentheMovieStarts:

    Selectthemovieontheslide.SelecttheOptionstab.Selectthedrop-downmenunexttoPlayMovie:intheMovieOptionsgrouptochangewhetherthemovieplaysAutomaticallyorWhenClicked.OtherOptions

    ClickaboxtoselectanddeselectmovieoptionsontheMovieToolsOptionstab.

    Theseoptionsare:

    HideDuringShowPlayFullScreenLoopUntilStoppedRewindMovieAfterPlayingPictureToolsFormatTab

    ManyofthecommandsontheFormattab

    cannotbeusedtomodifythevideoinasignificantway;however,apicturestylecanbeappliedtothemovie.

    InsertingMovieClips

    ToInsertaMoviefromtheClipOrganizer:

    Selecttheslidewhereyouwishtoinsertamovieclip.SelecttheInserttab.

    ClicktheMoviecommandintheMediaClipsgroup.SelectMoviefromClipOrganizerfromthemenu.TheClipArttaskpanewillappearontheright.Enterkeywordsinthesearchfield.ClickGo.Movieclipsthatmeetthekeywordsearchwillappearinthetaskpane.

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    Clickacliptoinsertit.Theclipwillappearontheslide.Moviesinthecliporganizeraresimilartoanimatedpicturefiles.YoucanselectOfficeOnlineatthebottomoftheClipArttaskpanetoviewadditionalmovieclips.

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    ToDeleteaMediaClip:

    Selectthemoviefromyourcomputerorthecliporganizer.ClicktheDeletekey.*************************************************************************************

    Practice

    UsetheCompanyOverviewpresentationoranyotherPowerPointpresentationyouchooseto

    completethischallenge.

    Openapresentation.Insertamoviefromafileonyourcomputer,ifyouhaveone.Previewthemovie.

    Changetheslideshowvolume.Insertamoviefromthecliporganizer.Deleteoneofthemovies.GradedExercise(s)1.InsertingVideo:(GroupWork)Useadigitalcameraorthecellphoneprovidedbytheteachertorecordamemberofyourgroupsingingordancing.DownloadthevideotoyourcomputerandinsertitintoPowerPoint.Designapresentationaroundit.Besuretouseanan

    imatedgifonyourtitleslide.2.InsertingVideo:Downloadanappropriatevideofromtheinternetanddesignapresentationaroundit.Besuretouseananimatedgifonyourtitleslide.

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    Lesson14:AnimatingTextandObjects

    AnimatingTextandObjects

    InPowerPointyoucananimatetextandobjectssuchasclipart,shapes,andpicturesontheslide.Animation,ormovement,ontheslidecanbeusedtodrawtheaudience'sattentiontospecificcontentortomaketheslideeasiertoread.

    Inthislesson,youwilllearnhowtoanimatetextandobjectsonslidesusingbuilt-inandcustomanimationeffects.

    ApplyingAnimationEffects

    ToApplyaDefaultAnimationEffect:

    Selectthetextorobjectontheslideyouwishtoanimate.SelecttheAnimationstab.

    ClicktheAnimatedrop-downmenuintheAnimationsgrouptoseetheanimationoptionsfortheselection.Theoptionschangebasedontheselecteditem.Moveyourcursorovereachoptiontoseealivepreviewoftheanimationontheslide.Clickanoptiontoselectit.ToApplyaCustomAnimationEffect:

    Selectthetextorobjectontheslideyouwishtoanimate.

    SelecttheAnimationstab.ClickCustomAnimationintheAnimationsgroup.TheCustomAnimationtaskpanewillappearontheright.ClickAddEffectinthetaskpanetoaddananimationeffecttotheselectedtextorobject.SelectEntrance,Emphasis,Exit,orMotionPathtodisplayasubmenuofanimationeffectsforthecategory.Entranceanimationeffects:Changeshowtheselecteditemappearsonthepage

    oEmphasisanimationeffects:DrawsattentiontotheselecteditemwhiletheslideisdisplayedoExitanimationeffects:ChangesthewaytheselecteditemdisappearsfromtheslideoMotionPathanimationeffect:Animatestheselecteditemsothatitmovestoaspecificplaceonthescreen

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    Selectananimationeffecttoapplyit.TheanimationwilldisplayontheselecteditemontheslideandwillappearlistedintheCustomAnimationtaskpane.1.Anumberlabelappearsontheslidenexttotheanimatedobject.Also,amatchingnumberlabelappearsnexttotheanimationintheCustomAnimationtaskpanelist.2.Drop-downmenusappearatthetopoftheCustomAnimationtaskpane.Youcandefine43

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    theanimationeffectingreaterdetailhere.

    3.ThestarPlayAnimationsiconappearsbeneaththeslideontheSlidestabinthetaskpaneontheleft.Itindicatesthattheslidehasananimationeffect.SelectMoreEffectsorMoreMotionsPathsfromthemenutoseemoreanimationeffectoptions.

    WorkingwithAnimationEffectsToModifyaDefaultorCustomAnimationEffect:

    Afteryouapplyananimationeffect,drop-downmenuswillappearatthetopoftheCustomAnimationtaskpane.Themenusvarybasedontheanimationeffect.Selectanoptionfromadrop-downmenutochangethedefaultsetting.Repeatuntilallmenuoptionsarethedesiredsetting.ToRemoveanAnimationEffect:

    Selectthetextorobjectontheslideyouwishtomodify.SelecttheAnimationstab.ClickCustomAnimationintheAnimationsgroup.TheCustomAnimationtaskpanewillappearontheright.SelecttheanimationintheCustomAnimationtaskpanelist,ifitisnotalreadyselected.ClickRemove.TheanimationlabelwilldisappearfromtheslideandfromtheCustom

    Animationtaskpanelist.ToApplyaDifferentAnimationEffect:

    Selectthetextorobjectontheslideyouwishtomodify.SelecttheAnimationstab.ClickCustomAnimationintheAnimationsgroup.TheCustomAnimationtaskpanewillappearontheright.SelecttheanimationintheCustomAnimationtaskpane,ifitisnotalreadyselected.

    ClickChange.SelectanEntrance,Emphasis,Exit,orMotionPathanimationeffect.Newdrop-downmenuswithdefaultsettingswillappearatthetopoftheCustomAnimationtaskpane.ToPreviewanAnimationEffect:

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    Selectthetextorobjectyouwishtomodifyontheslide.SelecttheAnimationstab.ClickCustomAnimationintheAnimationsgroup.TheCustomAnimationtaskpanewillappearontheright.SelecttheanimationintheCustomAnimationtaskpanelist.ClickPlayatthebottomofthetaskpanetoseeapreviewoftheanimationinNormalviewORClickSlideShowtoseetheanimationinSlideShowview.PresstheEsckeytoreturntoNormalview.

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    WorkingwithAnimationEffects

    ToAnimateTextwithaDefaultAnimation:

    Selectthetextboxortextyouwishtoanimateontheslide.SelecttheAnimationstab.ClicktheAnimatedrop-downmenuintheAnimationsgrouptoseetheanimationeffectsfortheselectedtext.Theeffectsvarybasedontheselecteditem.Selectananimationeffect.oAllatOnce:Theselectedtextappearsallatonce.Theentiretextislabeledwithonenumberontheslide.Clickthedrop-downarrowinthetaskpanetoexpandthecontentsandseethatthetextislabeledwithonenumber.oBy1stLevelParagraphsThetextwillappearbulletbybullet,orparagraphbyparagraph.Eachleveloftextislabeledwithadifferentnumberontheslide.Clickthedrop-downarrowinthetaskpaneto

    expandthecontentsandseethatthetextislabeledwithmultiplenumbers.MoreWaystoModifyanAnimationEffect

    SelectananimationeffectintheCustomAnimationtaskpanelist.Clickthearrowtodisplayadrop-downmenu.SelectEffectsOptionsorTiming.Adialogboxwillappear.Inthedialogbox,addenhancementssuchassoundsanddefinewhathappensafterthe

    animationeffectisappliedtotheselecteditem.Thedialogboxnameisbasedontheanimationeffectname.Intheexampleabove,theanimationeffectisFade.Thetabsandtheoptionsonthetabswillvarybasedontheanimationeffectthatisbeingmodified.

    ToReorderAnimationEffects:

    SelecttheAnimationstab.ClickCustomAnimationintheAnimationsgroup.

    SelecttheanimationeffectyouwanttomoveintheCustomAnimationtaskpanelist.Clickthearrowsatthebottomofthetaskpanetoreordertheselectedanimationeffect.*************************************************************************************

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    Practice

    UsetheCompanyOverviewpresentationoranyotherPowerPointpresentationyouchoosetocomplete

    thischallenge.

    Openapresentation.Selectapicture,clipart,orshape.ApplyananimationeffectusingtheoptionsintheAnimationgroup.45

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    ChangethespeedoftheeffectintheCustomAnimationtaskpane.Applyananimationeffecttotext.Applytwoormoreanimationeffectsononeslide.Reorderananimationeffect.GradedExercise(s)

    1.Animation:Showyouranimationskillsbutcreatingapresentationthatdepictsanurseryrhyme.ForexampleyoumaychoosetodoJackandJillorOldmotherHubbard.Animatethegraphicstotellthestory.Onlyonestanzaofthepoemneedtobedone.Addsoundstotheanimationstoenhancethestory.2.Animation2-Designandcreateapresentationfortheinformationbelow.Theboldwritingrepresentsthetitleforeachslide.Arrangethetextappropriatelyandincludegraphicsthatareappropriatetothetopic.Animateonlythebulletedtextandhavethetextenterbyfirstlevelparagraphs

    .BuyingaCar:RoadTips

    ByStudentName

    Trade-Ins

    KnowcarsvalueCleancompletely

    Washandwaxit

    CleantheengineMakeminorrepairsChangeoil,filter

    NegotiatingPrice

    NegotiatepricebeforefinancingLetdealermakethefirstoffer

    YourofferGetquoteinwritingKnowinvoicepriceandcostofoptions

    BeforeSigningtheContract

    MakesurepriceincludesoptionsQuestionvaguelanguageReadallthefineprint

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    Lesson15:UsingTransitions

    UsingTransitions

    Transitioneffects,ortransitionsastheyareoftencalled,arethemovementsyouseewhenoneslidechangestoanotherinslideshowview.Transitioneffectsaredifferentthananimationeffects.ThetermanimationinPowerPointreferstothemovementsoftextandobjectsontheslide,whiletransitionsrefertothemovementoftheslideasitchangestoanotherslide.Inthislesson,youwilllearnhowtoapplyandcustomizetransitioneffects.

    ApplyingTransitions

    ToApplyaTransitiontoOneSlide:

    Selecttheslideyouwishtomodify.SelecttheAnimationstab.

    LocatetheTransitiontoThisSlidegroup.Bydefault,NoTransitionisappliedtoeachslide.ClicktheMoredrop-downarrowtodisplayallthetransitioneffects.Clickaslidetransitioneffecttoapplyittotheselectedslide.Hoveroveraslidetransitioneffecttoseealivepreviewoftheeffectontheslide.

    ToApplyaSlideTransitionAllSlides:

    Selecttheslideyouwishtomodify.SelecttheAnimationstab.LocatetheTransitiontoThisSlidegroup.Bydefault,NoTransitionisappliedtoeachslide.ClicktheMoredrop-downarrowtodisplayallthetransitioneffects.Clickaslidetransitioneffecttoapplyittotheselectedslide.ClickApplyToAlltoapplythetransitiontoalltheslidesinthepresentation

    .AstarPlayAnimationsiconwillappearbeneathanyslidethathasatransitioneffectappliedtoit,aswellasanyslidethatusesanimationeffectsfortextorobjects.TheiconisvisibleontheSlidestabinthetaskpaneontheleftandinslidesorterview.ClickthestarPlayAnimationsicontopreviewtheanimationortransitioneffect.

    ModifyingaTransition

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    ToSetSlideTransitionSpeed:

    Applyaslidetransitioneffecttoaslide.ClicktheTransitionSpeeddrop-downmenuintheTransitiontoThisSlidegroupontheAnimationstab.Selectamenuoptiontoapplythetransitionspeedtotheselectedslide.Youcansetthetransitionspeedwhenyouapplythetransitioneffect,orreturntotheAnimationstabandapplyitlater.IfyouwishtoapplythetransitioneffectandtransitionspeedtoallslidesClickApplytoAll.

    ToSetSlideTransitionSound:

    Applyaslidetransitioneffecttoaslide.ClicktheTransitionSounddrop-downmenuintheTransitiontoThisSlidegroupontheAnimationstab.Selectasoundtoapplyittotheselectedslide.ClickApplyToAllifyouwishtoapplythetransitioneffectandtransitionsou

    ndtoallslides.

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    ToRemoveaSlideTransitionEffect:

    Selecttheslideyouwishtomodify.SelecttheAnimationstab.ClickNoTransitionintheTransitiontoThisSlidegroup.Repeatthisprocessforeachslideyouwanttomodify.ORClickApplyToAlltoremovetheslidetransitioneffectfromeachslideinthepresentation.AdvancingSlides

    AdvancingtotheNextSlide

    Bydefault,inslideshowviewyouclickyourmousetoadvance,ormove,tothenextslide.ThissettingisdefinedintheTransitiontoThisSlidegroupontheAnimationstab.Youcanmodifythissettingsothateachslidedisplaysforaspecificperiodoftimebeforeautomaticallyadvancingtothenextslide.Thisisusefulforunattendedpresentations,suchasatatrade

    showbooth.

    YoucanalsoadvancetothenextslidebypressingtheEnterkey.

    ToSetTimingforSlides:

    Viewtheslidesinslidesorterview.Selectaslide.SelecttheAnimationstab.

    LocatetheAdvanceSlidesectionoftheTransitiontoThisSlidegroup.EnterthetimeintheAutomaticallyAfterfield.Usethearrowsortypethenumber.Selectanotherslideandrepeattheprocessuntilallthedesiredslideshavethetimingset.Ifyouwanttoapplythesametransitioneffectandtimingforeachslide,justsetthetransitioneffecttimingforoneslideandclickApplytoAll.

    *************************************************************************************

    Practice

    UsetheCompanyOverviewpresentationoranyotherPowerPointpresentationyouchoosetocompletethischallenge.

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    Openapresentation.Applythistransitiontoalltheslides.Selectaslideandapplyatransition.Applyadifferenttransitionforoneslide.Selectasoundeffectforthetransition.Removethetransitionsound.Changethetransitionspeed.GradedExercise(s)

    Transitions:Use10picturesofdifferentflowersorcarsorbirdsorfromtheinternetasPowerPointbackgrounds.WriteawisequoteorBibleverseoneachslide.Usedifferenttransitionsforeachslideandhavethetransitionscontinueautomaticallyfromslidetoslideafter10seconds.Addasoundfromfile(music)tostartautomaticallyastheslideshowbegins.IntheCustomAnimationtaskpane,settheeffectoptionstoplaythesoundcontinuouslyandstopafterslide10.SaveasTransitions-Yourname..

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    Lesson16:UsingtheSlideMaster

    UsingtheSlideMaster

    Eachtimeyouapplyanewthemetoyourslides,aslidemasterappearsinthebackground.Itstoresinformationaboutthethemesuchasfontstyle,colors,effects,placeholdersize,textalignment,andmore.Theslidemasterallowsyoutoeasilymakechangestoallslidesoraspecificslidelayout.

    Inthislesson,youwilllearnhowtousetheslidemasterviewtoapplychangestotheslidemasterandsupportinglayouts.

    UsingtheSlideMaster

    TheSlideMaster

    Theeasiestwaytomakethesamechangetoallslidesorslidesthatuseaspecificlayoutistochangetheslidemaster,alsocalledthemasterslide.Forexample,imaginethatyoulikeatheme

    ,butwanttochangeaspecificdesignelementofthetheme.Youmaywantadifferentbulletstyle,slidetitlesthatarecenter-alignedinsteadofleft-aligned,oranaccentlineundereachslidetitle.Youcanquicklymakethesechangesandmorebymodifyingtheslidemaster.

    ToViewtheSlideMaster:

    SelecttheViewtab.

    ClicktheSlideMasterViewcommandinthePresentationViewsgroup.TheslidemastertabwillappearastheactivetabontheRibbon,andtheslidemastertaskpanewillappearontheleft.

    AboutSlideMasterView

    Theslidemasterviewappearssimilartonormalview;however,inslidemasterviewmasterslidesaredisplayedinthetaskpaneratherthanactualslides.Thefirstthumbnailimageinthetaskpaneontheleftistheslidemasterthatcontrolsalltheslides.Ifyouwanttomakeachangetoalltheslidesinapresentation,youcandosobychangingthisslide.

    Eachslidebelowtheslidemasterisamasterslideforasupportinglayout.Forexample,ifyouwanttomakeachangetoalltheslidesthatuseaTitleandContentlayout,youcandosousingtheTitleandContentlayout

    masterslideinthetaskpane.

    Youcanseewhichslidesinthepresentationuseaspecificlayout.Tothisinformation,justhoveroveralayoutandreadthescreentip.Thescreentip

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    containstheslidenumbersthatusethelayout.

    MakingChangestoAllSlidesAnychangethatyoucanmaketoaslideinnormalviewcanbemadetotheslidemastersothechangewillbereflectedonalltheslidesinthepresentation.Thefollowingexampleswillshowhowyoucanmakethesechanges,andmovefromtheMastertabtoothertabsontheRibbonwhilethepresentationremainsinslidemasterview.

    seeSlide

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    ToChangetheThemeFontonAllSlides:

    SelecttheViewtab.ClicktheSlideMasterViewcommandinthePresentationViewsgroup.TheSlideMastertabwillappearactive.Selecttheslidemasterforalltheslides,ifitisnotcurrentlyselected.ClicktheFontscommandintheEditThemegroupontheSlideMastertab.Hoverovereachoptiontodisplayalivepreviewofthefontoptiononthemasterslide.Clickamenuoptiontoselectit.ClicktheCloseMasterViewcommandtoreturntonormalview.MakingChangestoAllSlides(cont.)

    ToChangeTextColor/AlignmentonAllSlides:

    SelecttheViewtab.ClicktheSlideMasterViewcommandinthePresentationViewsgroup.TheSlideMastertabwillappearactive.Selecttheslidemasterforalltheslides,ifitisnotcurrentlyselected.Selectthetextyouwishtomodifyandformatasyouwish.Inthisexample,wewillchangethetitlecolorandalignment.SelecttheHometab.Theslidemasterandsupportinglayoutswillremaininthe

    slidetaskpaneontheleftbecauseslidemasterviewisthecurrentview.ClicktheFontColorcommandintheFontgroup.Hoverovereachfontoptiontodisplayalivepreviewonthemasterslide.Selectafontcolorfromthemenuoptions.Thefontcolorchangewillappearonalltheslidesinthetaskpaneontheleft.Clickanalignmentcommandtochangethealignmentoftheselectedtext.

    ClicktheSlideShowVieworNormalViewcommandatthebottomofthewindowtoexitslidemasterviewandseethechangesinthepresentationslides.ToInsertaPictureonAllSlides:

    SelecttheViewtab.ClicktheSlideMasterViewcommandinthePresentationViewsgroup.TheSlideMastertabwillappearactive.

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    Selecttheslidemasterforalltheslides,ifitisnotcurrentlyselected.SelecttheInserttab.ClickthePicturecommandintheIllustrationsgroup.TheInsertPicturedialogboxwillappear.Locatethepicturefileonthecomputer.Selectthepicturefile.ClickInsert.Thepicturewillappearontheslidemaster.Clickthepictureandwhileholdingdownthemousebutton,dragittothedesiredlocationontheslide.Releasethemousebutton.ClicktheSlideShowVieworNormalViewcommandatthebottomofthewindowtoexitslidemasterviewandseethechangesinthepresentationslides.Payattentiontothetabthatisactivesoyoudonottakeunnecessarystepstoaccomplishatask.Forexample,iftheSlideMastertabisactive,justclicktheCloseMasterView

    commandtoreturntonormalview;however,ifitisn'tactive,clicktheNormalViewcommandatthebottomofthewindow.

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    MakingChangestoSpecificLayouts

    Inadditiontochangingdesignelementsonallslides,youcanchangedesignelementsonslidesthatuseaspecificlayout.Forexample,youcanapplydifferentformattingtotheTitleandContentorSectionHeaderlayouts.Bycustomizingspecificslidelayouts,youhavemorecontrolovertheslidesandthepresentation,asawhole.

    ToChangeFontColor/FormattingonSlideswithaSpecificLayout:

    SelecttheViewtab.ClicktheSlideMasterViewcommandinthePresentationViewsgroup.TheSlideMastertabwillappearactive.Selectthesupportinglayoutyouwishtochange.Inthisexample,wewillselectthesectionheaderlayoutinthetaskpaneontheleft.Selectthetextyouwishtomodifyontheslide.Nowyoucanformatasyouwish.Inthisexample,wewillchangethefontcolorandaddatextshadow.

    SelecttheHometab.ClicktheFontColorcommandintheFontgroup.Hoverovereachoptiontodisplayalivepreviewonthemasterslide.Selectafontcolorfromthemenuoptions.ClicktheTextShadowcommandtoaddashadowtotheselectedtext.ClickNormalViewtoclosetheslidemasterviewandseethesectionheaderslidesthathavebeenformatted.

    MakingChangestoSpecificLayouts(cont.)

    ToInsertaLineonSlideswithaSpecificLayout:

    SelecttheViewtab.

    selecttheTitleandContentlayoutinthetaskpaneontheleft.

    SelecttheInserttab.ClicktheShapecommand.Selectalinefromthemenu.Thecursorwillturnintoacrosshair.Clickanddragthemousetoinsertalinewhereyouwishontheslide.Releasethemousebutton.SelecttheFormattab.Formattheline,ifyouwish.Inthisexample,wewillch

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    angethelinecolor,weight,andstyle.ClicktheShapeOutlinecommand.Chooseacolor,weight,orlinestyleoption.ClicktheNormalViewcommandtoclosetheslidemasterviewandseethesectionheaderslidesthathavebeenformatted.PressandholdtheShiftkeywhileyouinsertastraightline.Thiswillmakethelineappearcompletelystraight.

    *************************************************************************************

    Practice

    ClicktheSlideMasterViewcommandinthePresentationViewsgroup.TheSlideMastertabwillappearactive.Selectthesupportinglayoutyouwishtochange.Inthisexample,wewill

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    UsetheEmployeeOrientationpresentationoranyotherPowerPointpresentationyouchoosetocompletethischallenge.

    Openapresentation.Openslidemasterview.Insertapictureonallslides.Changethetitlecolorandalignmentonallslides.Changetextformattingononelayout.Viewthepresentationinslideshowviewtoseethechanges.GradedExercise(s)

    Createthepresentationbelow.Usethemasterslidetochangethecolourofthedesignandalsotoshowyouremailaddressatthebottomofalloftheslides.

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    Lesson17:SmartArtIllustrations

    Creatingprofessionallookingslideswithillustrationsseemschallenging,butPowerPoint2007makesusingillustrationsveryeasywiththeadditionofSmartArtgraphics.SmartArtgraphicsareatypeofillustrationthatallowyoutovisuallycommunicateinformationthatyoumightotherwiseincludeinthepresentationastext.

    Inthislesson,youwilllearnhowtoinsertaSmartArtgraphic,changethecolorandeffectsoftheillustration,andmodifyitinnumerousways.

    InsertingSmartArtGraphics

    ToInsertaSmartArtGraphic:

    SelecttheslidewhereyouwishtoinserttheSmartArtgraphic.SelecttheInserttab.

    SelecttheSmartArtcommandintheIllustrationsgroup.Adialogboxappears.SelectacategoryontheleftofthedialogboxandreviewtheSmartArtgraphicsthatappearinthecenter.Clickagraphictoselectit.Alargerversionofthegraphic,alongwithtextdetails,willappearontherightsideofthedialogbox.ClickOK.Thegraphicwillappearontheslide,andtwonewSmartArtToolstabs--DesignandFormat--willappearon

    theRibbon.YoucanalsoinsertaSmartArtgraphicbyclickingtheInsertSmartArtcommandintheplaceholder,iftheslidelayoutincludesacontentplaceholder.

    Thinkabouttheamountoftextyouwillneedforthegraphic.Somelayoutshavemoreroomfortextthanothers.

    ToAddTexttoaGraphic:

    Selectthegraphic.Ashapeisselectedbydefault.

    Enterthetextyouwishtoappearintheselectedshape.Whenyoubegintyping,thesolidlinethatsurroundstheshapewillbecomeadottedline,whichindicatesthetextboxisactive.oThetextwillautomaticallyreplacetheplaceholdertext.oThetextautomaticallyresizestofittheshape.

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    Repeatuntilallthenecessarytextisenteredintotheexistingshapes.WorkingwiththeSmartArtGraphicShapes

    ToAddaShapetoaGraphic:

    Selectthegraphic.TheSmartArtToolsDesignandFormattabswillappearontheRibbon.SelecttheSmartArtToolsDesigntab.Selectashapeinthegraphicadjacent,above,orbelowwhereyouwanttoaddthenewshape.Inthisexample,wewillselectasquareadjacent,ornextto,wherewewishtoaddthenewsquare.ClicktheAddShapecommandintheCreateGraphicgroup.Amenuwillappear.SelectAddShapeBeforeorAddShapeAfter.WithsomeSmartArtgraphicsyoucanaddshapesaboveorbelowtheselectedshape.Thenewshapewillappearinthegraphic.

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    ToAddaBulletedListtoaShape:

    Selectthegraphic.TheSmartArtToolsDesignandFormattabswillappearontheRibbon.SelecttheSmartArtToolsDesigntab.Selecttheshapeinthegraphicwhereyouwishtoaddthebulletedlist.ClicktheAddBulletcommandintheCreateGraphicgroup.Thetextintheshapewillmoveandabulletwillappearbeneathitwiththeinsertionpoint.Enteryourtext.PresstheEnterkeytodisplaythenextbulletinthelist.Repeattheprocessuntilallthetextisentered.ToReordertheShapes:

    Selectthegraphic.TheSmartArtToolsDesignandFormattabswillappearontheRibbon.

    SelecttheSmartArtToolsDesigntab.ClicktheRighttoLeftcommandintheCreateGraphicgroup.Clickthecommandagaintoreturntotheoriginalorder.FormattingaSmartArtGraphic

    ToEnterTextUsingtheTextPane:

    Selectthegraphic.TheSmartArtToolsDesignandFormattabswillappearontheRibbon.

    SelecttheSmartArtToolsDesigntab.ClicktheTextPanecommandintheCreateGraphicgroup.Thiscommandturnsthetextpaneonandoff.Selectthefieldwhereyouwishtoentertext.Typethetextyouwanttoappearintheshape.Clickthexintheupper-rightcorner,orclicktheTextPanecommand,toclosethetextpane.YoucanalsoclickthearrowsontheleftsideoftheSmartArtgraphictodisplaythetextpane.

    ToSwitchtoaDifferentGraphicLayout:

    Selectthegraphic.TheSmartArtToolsDesignandFormattabswillappearontheRibbon.SelecttheSmartArtToolsDesigntab.HoveroveralayoutoptionintheLayoutsgrouptoseealivepreviewof

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    itontheslide.Thelayoutwillappearontheslidewithanytextthatyouhavealreadyadded.ClicktheMoredrop-downarrowtodisplayalltheavailablelayouts.Clickalayouttoselectit.Whenyouapplyanewlayout,thegraphicontheslideandtheSmartArtstyleswillchange.

    ToChangetheGraphicColorVariation:

    Selectthegraphic.TheSmartArtToolsDesignandFormattabswillapp