OFF106:OFF106:MS PowerPoint for Legal Aid MS PowerPoint for Legal Aid AdvocatesAdvocates
October 17th, 2008
Today’s PresenterToday’s PresenterJeff Narabrook, NTAP Training
Coordinator
Our audience Our audience This is an intermediate training,
which assumes you can construct a basic presentation
The training will focus on versions of PowerPoint earlier than 2007, but most information is transferable
Six PowerPoint Topics Six PowerPoint Topics
Part ICreate a master template Part II Embedding and linking Creative cut and paste Basic animationPart IIITools for distributing your
presentation Using Word and PowerPoint
together
PART 1PART 1
Building a presentation template
Why build a common Why build a common template? template? Save time in the long runStandardize your materialsBrand your presentations and
discourage infringement Make it less intimidating to your
colleagues
Did you know…Did you know…Every presentation comes with a
templateThe default template is intentionally
bland so that users can define their own design and style
PowerPoint comes with pre-made templates that can be applied to yours
There are high-quality, pre-made templates to be found online
Defining our termsDefining our termsSlide Master
◦A pre-formatted slide template that can be applied to slides in a presentation
Slide Master View Slide Master View
Live Demo Live Demo
Matching colors in Matching colors in PowerPointPowerPointPowerPoint understands RGB color
codesInstant Eyedropper
◦Will reveal RGB codes of web pages Online color scheme generator
Finishing touches on your Finishing touches on your slide template slide template Choose to enable/disable:
◦Footer◦Slide number◦Date/time
Design title master Design title master A template for your first title slide
Saving your design as a Saving your design as a templatetemplate
Using your template Using your template Start a new presentation, open
slide design toolbar
Find your template Find your template
Slide Layout Slide Layout
Getting started with pre-Getting started with pre-made templates made templates Templates WiseMicrosoft Office Live Presentation Helper
Questions? Questions? Raise your hand, please!
PART IIPART II
Embedding and linking Creative cut and paste
Basic Animation
Linking to slides Linking to slides You can link to other slides that
you might need to refer back to◦Select object or text to serve as
anchor
Linking to slides Linking to slides
Custom showCustom show‘A show within a show’
Custom show Custom show
Linking to media Linking to media Embedding audio and video
◦Very large files will be problematic ◦Plays directly from your slideshow
Linking to external files Linking to external files
Opening the external link Opening the external link
Link to external file Link to external file Don’t forget to bring that file with
you if you switch computers or the link will be dead!◦Pack and Go (2003) or Package for
CD (2007)
Link to an online source Link to an online source Type in URL as a regular
hyperlinkYouTube linking instructions
Should I include audio or Should I include audio or video? video? Embedding a file is generally reliable,
but you are more limited in the range of files you can do this with
Linking a file requires that the linked file reside on the computer or disc you present from
If linking to an online file, be sure to verify◦You will have a reliable internet connection◦The online video does not require extra
software to play (such as Flash)
Creative Cut and Paste Creative Cut and Paste Print Screen
◦Great for pictures, graphs, logos, and text that won’t copy and paste the conventional way
How can I get this pie How can I get this pie chart? chart?
Enlarge your view Enlarge your view
Paste into your slide Paste into your slide thumbnail thumbnail
CropCrop
……and resize and resize
Creative Cut and Paste Creative Cut and Paste When copying formatted text,
use ‘Paste Special’
Copy and Paste Slides from Copy and Paste Slides from other presentationsother presentations
Select slide thumbnails on right-hand side◦Hold ‘Shift’ to select multiple slides
Paste them into your presentation on thumbnail view
Does not work well between different versions of PowerPoint
Animation Animation Keep audience focused on one
line at a timeSynch what you say with what
your audience seesMakes the structure of your
argument more clear
Animation Animation Animate all slides
Animate one slide Animate one slide
AnimationAnimationYou can also set your slide
master to have animation Go easy! Only use this if it will
help you present more effectively!
Questions? Questions? Raise your hand, please!
PART III PART III
Tools for distributing your presentation Using Word and PowerPoint together
Tools for distributing your Tools for distributing your presentationpresentationPrinting with notes
◦Slides◦Handouts◦Notes ◦Outline
Should I even print at all? Should I even print at all? Keep your audience’s attention
betterSave resourcesConsider printing the following:
◦A resource page with important outside resources
◦Information on how to obtain the entire PowerPoint later
◦A general notes page
Share your work Share your work electronically electronically Upload your presentation to a
website Online Broadcast (2003)Record Narration (2007) SlideSharePDF
◦Free PDF Convert◦PDF995
Using Word and PPT Using Word and PPT Together Together
Formatting translation:
When to build your When to build your presentation in Wordpresentation in WordYou already have a lot of text in
a document You work better in Word than in
PowerPoint during the creation process◦Switch to ‘Outline’ view in
PowerPoint
Using Word and PPT Using Word and PPT Together Together Utilize ‘Outline’ view in Word to
best visualize how PPT will display text
You can also export PTT into Word ◦Save as ‘Outline/RTF’
Word 2007 and Word 2007 and CompatibilityCompatibility2007 file extensions: .pptx
(.docx, .xlsx) Download this compatibility pack to
view 2007 documents in previous versions
If you use 2007, make sure you ‘Save As’ PowerPoint 1997-2003 Presentation to ensure universal compatibility
More options to lock your work to prevent unwanted changes
Making your presentation Making your presentation smoothersmootherKeyboard shortcuts in presentation
mode◦Go to specific slide (Slide number + enter)◦Display black screen (b or period) ◦Display white screen (w or comma)◦End presentation (Esc)◦Pointer to pen (Ctrl + p) ◦Pointer to back to arrow (Ctrl + a) ◦ Erase drawing (E)
Wireless slide advancers ◦$30-60
Thanks for joining us!Thanks for joining us!You will be receiving a post-
training survey, please help us gather feedback from you!
Contact information: Jeff Narabrook◦[email protected]
