off106: ms powerpoint for legal aid advocates october 17 th, 2008
TRANSCRIPT
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OFF106:OFF106:MS PowerPoint for Legal Aid MS PowerPoint for Legal Aid AdvocatesAdvocates
October 17th, 2008
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Today’s PresenterToday’s PresenterJeff Narabrook, NTAP Training
Coordinator
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Our audience Our audience This is an intermediate training,
which assumes you can construct a basic presentation
The training will focus on versions of PowerPoint earlier than 2007, but most information is transferable
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Six PowerPoint Topics Six PowerPoint Topics
Part ICreate a master template Part II Embedding and linking Creative cut and paste Basic animationPart IIITools for distributing your
presentation Using Word and PowerPoint
together
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PART 1PART 1
Building a presentation template
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Why build a common Why build a common template? template? Save time in the long runStandardize your materialsBrand your presentations and
discourage infringement Make it less intimidating to your
colleagues
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Did you know…Did you know…Every presentation comes with a
templateThe default template is intentionally
bland so that users can define their own design and style
PowerPoint comes with pre-made templates that can be applied to yours
There are high-quality, pre-made templates to be found online
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Defining our termsDefining our termsSlide Master
◦A pre-formatted slide template that can be applied to slides in a presentation
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Slide Master View Slide Master View
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Live Demo Live Demo
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Matching colors in Matching colors in PowerPointPowerPointPowerPoint understands RGB color
codesInstant Eyedropper
◦Will reveal RGB codes of web pages Online color scheme generator
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Finishing touches on your Finishing touches on your slide template slide template Choose to enable/disable:
◦Footer◦Slide number◦Date/time
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Design title master Design title master A template for your first title slide
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Saving your design as a Saving your design as a templatetemplate
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Using your template Using your template Start a new presentation, open
slide design toolbar
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Find your template Find your template
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Slide Layout Slide Layout
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Getting started with pre-Getting started with pre-made templates made templates Templates WiseMicrosoft Office Live Presentation Helper
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Questions? Questions? Raise your hand, please!
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PART IIPART II
Embedding and linking Creative cut and paste
Basic Animation
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Linking to slides Linking to slides You can link to other slides that
you might need to refer back to◦Select object or text to serve as
anchor
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Linking to slides Linking to slides
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Custom showCustom show‘A show within a show’
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Custom show Custom show
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Linking to media Linking to media Embedding audio and video
◦Very large files will be problematic ◦Plays directly from your slideshow
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Linking to external files Linking to external files
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Opening the external link Opening the external link
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Link to external file Link to external file Don’t forget to bring that file with
you if you switch computers or the link will be dead!◦Pack and Go (2003) or Package for
CD (2007)
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Link to an online source Link to an online source Type in URL as a regular
hyperlinkYouTube linking instructions
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Should I include audio or Should I include audio or video? video? Embedding a file is generally reliable,
but you are more limited in the range of files you can do this with
Linking a file requires that the linked file reside on the computer or disc you present from
If linking to an online file, be sure to verify◦You will have a reliable internet connection◦The online video does not require extra
software to play (such as Flash)
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Creative Cut and Paste Creative Cut and Paste Print Screen
◦Great for pictures, graphs, logos, and text that won’t copy and paste the conventional way
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How can I get this pie How can I get this pie chart? chart?
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Enlarge your view Enlarge your view
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Paste into your slide Paste into your slide thumbnail thumbnail
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CropCrop
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……and resize and resize
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Creative Cut and Paste Creative Cut and Paste When copying formatted text,
use ‘Paste Special’
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Copy and Paste Slides from Copy and Paste Slides from other presentationsother presentations
Select slide thumbnails on right-hand side◦Hold ‘Shift’ to select multiple slides
Paste them into your presentation on thumbnail view
Does not work well between different versions of PowerPoint
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Animation Animation Keep audience focused on one
line at a timeSynch what you say with what
your audience seesMakes the structure of your
argument more clear
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Animation Animation Animate all slides
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Animate one slide Animate one slide
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AnimationAnimationYou can also set your slide
master to have animation Go easy! Only use this if it will
help you present more effectively!
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Questions? Questions? Raise your hand, please!
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PART III PART III
Tools for distributing your presentation Using Word and PowerPoint together
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Tools for distributing your Tools for distributing your presentationpresentationPrinting with notes
◦Slides◦Handouts◦Notes ◦Outline
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Should I even print at all? Should I even print at all? Keep your audience’s attention
betterSave resourcesConsider printing the following:
◦A resource page with important outside resources
◦Information on how to obtain the entire PowerPoint later
◦A general notes page
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Share your work Share your work electronically electronically Upload your presentation to a
website Online Broadcast (2003)Record Narration (2007) SlideSharePDF
◦Free PDF Convert◦PDF995
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Using Word and PPT Using Word and PPT Together Together
Formatting translation:
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When to build your When to build your presentation in Wordpresentation in WordYou already have a lot of text in
a document You work better in Word than in
PowerPoint during the creation process◦Switch to ‘Outline’ view in
PowerPoint
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Using Word and PPT Using Word and PPT Together Together Utilize ‘Outline’ view in Word to
best visualize how PPT will display text
You can also export PTT into Word ◦Save as ‘Outline/RTF’
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Word 2007 and Word 2007 and CompatibilityCompatibility2007 file extensions: .pptx
(.docx, .xlsx) Download this compatibility pack to
view 2007 documents in previous versions
If you use 2007, make sure you ‘Save As’ PowerPoint 1997-2003 Presentation to ensure universal compatibility
More options to lock your work to prevent unwanted changes
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Making your presentation Making your presentation smoothersmootherKeyboard shortcuts in presentation
mode◦Go to specific slide (Slide number + enter)◦Display black screen (b or period) ◦Display white screen (w or comma)◦End presentation (Esc)◦Pointer to pen (Ctrl + p) ◦Pointer to back to arrow (Ctrl + a) ◦ Erase drawing (E)
Wireless slide advancers ◦$30-60
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Thanks for joining us!Thanks for joining us!You will be receiving a post-
training survey, please help us gather feedback from you!
Contact information: Jeff Narabrook◦[email protected]