MFMP 3.0 What’s New
Office Hours Webinar
2011
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• Welcome to MFMP 3.0
• Webinar Objectives
• Week One Review
• Maximize Searches
• MFMP 2.0 IR attachments
• Catalogs and Requisitions
• Q&A
• Resources
Agenda
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Welcome to MFMP 3.0
MFMP upgraded on September 6, 2011
https://Buyer.MyFloridaMarketPlace.com/Buyer/Main
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Webinar Objectives
• Answer your questions about MFMP 3.0
– Open discussion forum
– Week One
– Maximize the search function
– MFMP 2.0 IR attachments
– Suggested topics are catalogs and requisitions
• Demo in the system as needed and as time permits
Welcome to MFMP 3.0
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Handling Questions
• With nearly 200 on today‘s webinar, we need to keep phone lines muted to maintain good sound quality for all participants
• To address your questions, we‘ll use this process:
– Use the webinar ―chat‖ feature to let us know you have a question.
– We will unmute the phone lines and call your name so you can state your question.
– We will mute the phone lines again as we address your question.
Welcome to MFMP 3.0
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System Searches
• Any customer with MFMP 3.0 access can create system
searches
• Query group enables you to see transactions
enterprise wide
• You can export search results to Excel
• Use at least three search criteria
– PUI
– Date Range
– Other such as vendor, supplier invoice number, or requester
Maximize Searches
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Maximize Searches
Refined System Searches
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Steps to locate attachments for MFMP 2.0 IRs• From the Home tab on your Dashboard, select Search
• Select Invoice eForm
• In the Supplier Invoice #: field, enter the Supplier‘s Invoice
number, which should be the first number listed in the IR before
the dash (-), e.g., 20803835
• Click Search and the Invoice eForm will return
• Click on the Invoice eForm number and scroll down to the
Comments section at the bottom of the INEF
• Here you will locate the attachments associated with the Invoice
Reconciliation (IR20803835-1992474)
MFMP 2.0 IR Attachments
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Copying MFMP 2.0 items
• Copy MFMP 2.0 requisitions as a basis for MFMP 3.0
orders
• Confirm that all fields are updated and relevant
(including updated accounting information)
• Order prefix is now ―PO‖ instead of ―DO‖ in MFMP
3.0
Catalogs and Requisitions
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Catalogs and Requisitions
Create Requisitions
• State Purchasing creates statewide agreements, State
Term Contracts (STC) and Alternate Contract
Sources (ACS)
• Use of STC are mandatory for state agencies
• STC and ACS are available in the MFMP catalog
– Punch-out
– Line-item
– Ordering Instructions
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Create Requisitions
• MFMP 3.0 streamlines the requisitioning process; to
put the emphasis on what you‘re buying
• From the dashboard, you can search the catalogs or
click the Requisition link to create requisitions
Catalogs and Requisitions
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Create Requisitions
• Use refined catalog searches
Catalogs and Requisitions
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Create Requisitions
• Customize your view of the catalog to see multiple items at one
time by clicking on ‗thumbnail‘ link
• If you cannot find what you‘re looking for in the catalog, create a
non-Catalog requisition; fill in all product details
Catalogs and Requisitions
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Create Requisitions
• Compare line item catalog products to determine the best value
• Select the items you want to consider and click Compare
Catalogs and Requisitions
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Create Requisitions
• Your items are available for side by side comparison
• Select the item you want to add to your cart
Catalogs and Requisitions
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Create Requisitions
• Master Agreements are now Contracts
– Applies to both STC and Agency Term Contracts
– Existing Master Agreements at ―go-live‖ continue to have an
―MA‖ prefix until current MA expires and a new contract is
created in MFMP 3.0.
• At that point it will have a ―C‖ prefix
• Change Orders made against an existing MFMP 2.0 order will
continue to be ―versioned‖ and will include a ―v‖
Catalogs and Requisitions
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Approve Requisitions
• Finds items that require your approval in your ‗To Do‘
list on either your Home tab or the Procurement tab
• Queue displays the requester
Catalogs and Requisitions
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Resources
Additional training– Exclusive MFMP recorded training ―tours‖
• ―What‘s New in MFMP 3.0‖ series
• Usual functional series
– ―What‘s New in MFMP 3.0‖ webinars
• Next two weeks
– ―Office Hours‖ webinars each Friday in September
– Resume regular fall workshop training schedule in October
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Resources
MFMP 3.0 Tools & Communications– Updated MFMP 3.0 Manual and System Administrator Manual
– MFMP 3.0 Week One Kit
– MFMP 3.0 Week One Daily Tips
• Find all of these, plus links to training registration on our MFMP 3.0
upgrade website—one spot for you to find what you need!
http://www.dms.myflorida.com/business_operations/state_purchasi
ng/myfloridamarketplace/mfmp_buyers/myflorida_marketplace_too
lkit/mfmp_upgrades/mfmp_3_0_go_live_resources
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Resources
When you have questions, either before or after the
upgrade, feel free to contact the MFMP Customer
Service Desk.
(866) 352-3776
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MFMP 3.0 Launched September 6, 2011
Delivering the change our customers requested
