Download - Matriarch Events & Design Casa Matriarca Venue & Reception · 2019-10-10 · Matriarch Events & Design Casa Matriarca Venue & Reception Carretera Libre Tijuana- Ensenada KM 35.5,

Matriarch Events & Design

Casa Matriarca Venue & Reception

Carretera Libre Tijuana- Ensenada KM 35.5,

Villa San Pedro, 22710 Rosarito, B.C., Mexico

Tel: +52-661 613 2308

Instagram : matriarch_events

Website: www.matriarch.events

Coordinator:

Almendra Sandoval

Table of Content

Welcome……………………………………………………………………………. Pg. 1

About Us……………………………………………………………………………..Pg. 1

Services ……………………………………………………………………………… Pg.2

Packages…………………………………………………………………………….. Pg.

2,3,4,5

Wedding Party Checklist .……………………………………………………. Pg. 6

Day of Services Contract………………………………………………………. Pg. 7

Bridal Profile Form……………………………………………………………….. Pg. 8

Marriage License Requirements & Info ………………………………… Pg. 9

Contract Agreements………………….…………………………………………. Pg. 10

Preferred Vendors…………………………………………………………………. Pg. 11

Contact Us……………………………………………………………………………… Pg. 12

Welcome Welcome to Matriarch’s Event & Design,

First, we want to congratulate you on your special upcoming event! Whether is a nuptial

ceremony of your wedding day or a birthday party we want to say Felicidades!

CONGRATULATIONS!

-From our family

Matriarch’s Event & Design Team

Mexico offers beautiful and romantic destinations where wedding bliss comes true. We are a

family owned event planning business located in Playas de Rosarito, Baja California, Mexico.

Our venue it situated next to Calafia Hotel which provides accommodations for guest to stay at

close vicinity to our venue. We offer ceremony and reception packages; our venue has an

amazing view of the Pacific Ocean and mountains. Our Casa Matriarca how we named our

venue has a bride and groom suites and we also do the catering service on site. You can choose

from outdoor ceremony reception to indoor facility both with panoramic view of the ocean.

Our expertise is in wedding event designing making your dream party come to live and we also

specialized in coordinating your event with our partner vendors in Valle de Guadalupe for

clients preferring an outdoor wedding in the wine country of Ensenada.

Meet Our Coordinator:

Almendra Sandoval graduated from University of La Verne California and event planning is her

passion. Our wedding planner and coordinator specializes in wedding destinations and event

designing. The experience she brings to our region is from her traveling to the U.S and working

with the best wedding and event planners in California and Hawaii.

A note from Almendra:

Planning your wedding or special occasion is an extensive and laborious job especially if you

want a wedding destination. Bringing everything together for that BIG day is no easy task with

your busy schedule, but we are here to make it a fun and stress-free experience. I work with a

dedicated team of designers and our goal is provide you with the best customer service and

assist you in every detail of your event and work with the best vendors to suit your

expectations.

-Matriarch’s Event & Design

About Us

Services

Matriarch’s Catering Exclusive Package: $12,000 USD Venue & Catering/Rental for 200 guests

Casa Matriarca wedding and ceremony venue rentals/services Gratitude not included 15%-20% appreciated

• Chairs and tables with full length standard linens and napkins

• Cocktail rounds and highboys for your cocktail hour

• Table numbers and printed menus

• Cake table, gift table, escort card table and guest book table

• Silverware, glassware, china and stemware

• Votive candles

• Dedicated banquet captain and service staff

• Sample food tasting

• One-hour rehearsal the day before your celebration

• Bridal & Groom Suite for the wedding night

• Up to six hours of event time

(Separate Contract for Rental of Venue/Catering from Wedding Planning & Coordination Contract)

Wedding Panning & Coordination Packages: $ 7,000 USD Gold Package All-inclusive:

• Complimentary One Hour Consultation to Discuss Design and Budget

• Budget Template

• Personal Vendor Referral List According to Your Needs After First Meeting

• Month by Month Timeline Designed to Assist You at the Start of Your Planning

• Wedding Day Design Guidance

• Negotiation of Vendors

• Wedding Planning Organization Templates to Assist You

• Unlimited Meetings with Couple

• Unlimited Communication via Email and Phone

• Coordinators on Your Wedding Day

• 11 hours on Wedding Day with The Yes Girls Coordinators (additional hours available for fee)

• Review Vendor Deposits & Payments Due

• Stationery Design

• Transportation Coordination

• Guest Gift Basket Coordination & Delivery with Wedding Agenda

• Coordination of Bridal Party Lunch on Wedding Day

• Room Block Coordination

• Marriage License Information

• Seating Chart and Floor Plan Design

• Venue Liaison & Review Banquet Event Orders

• Relay Final Head Count

• Up to Two One Hour Site Inspections at Ceremony and Reception venue (mileage invoiced at .55

per mile separately)

• Personalized Timeline of Scheduled Wedding Events

• Contact and Confirm All Hired Vendors and Distribute Wedding Agendas to Each Vendor

• Ceremony Rehearsal Coordination up to 1 ½ hour

• Bride and Groom “Good Morning” Check-in Call

• Location Set-Up & Coordination of Vendors

• Guest Coordination and Assistance

• Procession and Recession Coordination

• Handle All Personal Items for Ceremony & Reception (guest book, toasting flutes, favors, etc.)

• Distribute Final Payment & Gratuities to Vendors (paid by client)

• Emergency Wedding Day Kit (if needed)

• Bride and Groom “Good Morning” Check-in Call







Bronze Package $ 4,000 USD Complete Unfinished Wedding Plans:

• Complimentary One Hour Consultation to Discuss Design and Budget

• Wedding Day Design Guidance in Areas You Still Have Left to Complete

• Services Begin Eight Weeks Prior to Wedding Date

• Matriarch’s Event & Planning Coordinator and One Assistant on Your Wedding Day

• A One Hour Site Inspection at Ceremony and Reception venue

• Personalized Timeline of Scheduled Wedding Events

• Contact and Confirm All Hired Vendors and Distribute Wedding Agendas to Each Vendor

• Unlimited Communication Via Email or Phone

• Ceremony Rehearsal Coordination up to 1 ½ hours


• Up to 10 Hours of Wedding Day Coordination (additional hours available for fee)




• Grand Entrance/ Departure Coordination




• Post Reception Clean-up (secure personal items, facilitate transportation, etc.)


Silver Package:$2,000 USD

Day of Coordination

• Complimentary 1-hr Consultation to Wrap Up Details

• Personal Vendor Referral List According to Your Needs After First Meeting

• Wedding Day Design Guidance


• Up to 10 Hours of Wedding Day Coordination (additional hours available fee)


• Handle All Personal Items for Ceremony & Reception (guess book, toasting flutes, favors etc.)


• Services Begin 2 Weeks Prior to Wedding Date

• Events Coordinator and One Assistant on Your Wedding Day

• A One Hour Site Inspection the Week of Your Wedding

• Wedding Planning Organization Templates to Assist You

• Timeline of Scheduled Wedding Events

• Final Calls the Week of Wedding to Vendor List and Services

• One Hour Ceremony Rehearsal




• Post Reception Clean-up (secure personal items, facilitate transportation, etc.)

Destination Wedding Package $7,000 USD (+expenses) Custom Destination Planning (+Location, Hotel, Traveling Expenses, Food, etc. (fees will be added to package)

• Venue Search Package: We’ll help you find your perfect ceremony/reception venue.

• Destination Weddings

• Weddings Design Consultation

• Decoration Weddings

• Decoration of Honeymoon/Wedding Night Suite

• Hotel Accommodations

• Hotel Room Blocks Coordination

• Wedding Day Transportation for Bridal Party & Guest

• Tuxedo and Rental Items Return

• Rehearsal Dinner Design & Coordination

• Guest Welcome Bags & Delivery

Wedding Party Checklist Apparel

o Gown

o Bridal Shoes

o Bridal Slip

o Lingerie

o Jewelry

o Bridal Head Piece

o Bridal Gloves

o Bridesmaid’s Dresses

o Bridesmaid’s Accessories

o Groom’s Tux

o Groomsmen’s Tuxes

o Garter

o Gown Preservation

o Alterations

o Going-away Outfit

o Honeymoon Clothes

o Children’s Apparel

Flowers

o Bride’s Bouquet

o Bridesmaid’s Bouquet

o Corsages

o Boutonnieres

o Reception Centerpieces

o Altarpiece

o Pew/chair Bows

o Throw Away Bouquet

o Flower Girl’s Flower

Stationary

o Invitations

o Announcements

o Map/Direction Cards

o Reply Cards

o Save the Date Cards

o Postage

o Calligrapher

o Newspaper Announcement

o Thank You Notes

o Rehearsal Dinner Invitation

o Bridesmaid’s Luncheon Invitation

o Bachelor’s Party Invitation

o Wedding Programs

o Address Labels

Reception

o Location Fee

o Caterer

o Food

o Baker

o Musician

o Bar Tender

o Liquor

o Security

o Wedding Cake

o Groom’s cake

o Cake Cutting Set

o Cake Decorations

o Servers

o Table Decorations

o Other Decorations

o Tables

o Chairs

o Guest Book

o Entertainment

o Rice/Rose Petals/Bubbles

o Parking

o Gratitude

o Limousine/Carriage

o Transportation

o Child Care

o Balloons

Gifts & Favors

o Attendant’s Gifts

o Gift for Fiancé

o Favors

Miscellaneous

o Marriage License

o Bridesmaid’s Luncheon

o Hairdresser

o Manicure/Pedicure

o Manicure/Pedicure for Attendants

o Make-up

o Wedding Planner/Organizer

o Consultant & Coordinator

o Hotel for Guest

Ceremony

o Clergy

o Location Fee

o Alter Decorations

o Pew/Chair Decorations

o Guest Book & Pen

o Ring Bearer Pillow

o Flower Girl Basket

o Unity Candle

o Aisle Runner

o Ushers

o Gratitude

o Transportation

o Childcare

Rehearsal Dinner o Caterer

o Bartender

o Liquor

o Tables/Chairs

o Decorations

o Security

o Music

o Sound System

o Guest Parking

o Dishes

o Centerpieces

o Linens

o Food

o Service

Photography/Videography

o Bridal Portraits

o Ceremony

Photo Albums

o Engagement Portraits

o Videography

Rings

o Wedding Bands

o Engagement Ring

o Engraving

Honeymoon

o Airfare

o Accommodations

o Car Rental

o Entertainment

Preferred Vendors

Bakery So Sweet Cupcakes & More Custom Cakes

22880 Ensenada, Baja California

Mexico

www.yelp.com/biz_photos/so-sweet-cupcakes-y-more-ensenada

Phone number +52 646 277 7821

Flower Shop

Lorena Cardenas Eventos Florist: Lorena Cardenas Av. Benito Juarez 555

Col. Centro

22800 Ensenada, Baja California

Mexico

www.lcorganieventos.com

www.yelp.com/biz/lorena-cardenas-ensenada

Tel: 52- 646 176 0572

Transportation

Baja Limousine www.yelp.com/biz_photos/baja-limousine-tijuana

Misiones de California 14206

Col. Jardines del Pedregal

22426 Tijuana, Baja California

Mexico

Mesa de Otay

Tel: +52 664 583 8884

Tel: 619 863 3208 San Diego

Photography & Videography

The Perfect Day Lázaro Cárdenas, 678 Col. Centro 22800 Ensenada (Baja California)

bodas.com.mx/fotografos-de-bodas/the-perfect-day

www.bodas.com.mx

Catering

Hacienda Guadalupe Restaurant

Carretera Tecate-Ensenada Km. 81.5

22750 Valle de Guadalupe, Baja California

Mexico

www.yelp.com/biz/hacienda-guadalupe-restaurant-valle-de-guadalupe

+52 646 155 2860

http://www.bodas.com.mx/

D.J. DJ Tony Kings

Tel: (760) 687-5462 San Diego

Business website djtonykings.com

www.yelp.com/biz/dj-tony-kings-san-diego

Marriage License Requirements

Applying for a Marriage License in Mexico:

ID Requirements in Mexico

If you are not a resident of Mexico, you will be asked for a Tourist Card/Visa and a valid

passport. The airlines will provide you with your tourist card if you are flying in. If you are

driving, you will have to get one in Mexico. Some of the states require a certified copy of your

birth certificate that has been translated into Spanish and confirmed by your own country. The

documents will be kept, so don't bring originals; send the copies to them at least 30 days ahead

of time. For U.S. and UK citizens, for the necessary documents to be legalized, they must have

an apostille affixed to them.

Ceremony

Marriage in Mexico is legal only if it is a civil ceremony performed at a local Civil Register Office

(Oficina del Registro Civil). The ceremony will be conducted in Spanish and may be translated

into English by your wedding coordinator, someone you know, or, for a fee, a professional

translator. The simplest, least expensive way to get married is at the local Registro Civil. You can

have a religious ceremony later. More commonly for foreigners, for an additional fee you can

get married at the location you choose, such as on the beach at your hotel.

Residency Requirement in Mexico

None; if you are a foreigner and want to marry a Mexican citizen, you need to have

authorization from the National Institute for Migration (Instituto Nacional de Migración).

Waiting Period in Mexico

There is a waiting period of two to three days in Mexico. It varies from state to state. Plan extra

time for getting the paperwork all arranged. It generally takes at least three working days to

have your paperwork and documents processed.

Previous Marriages

If you have been divorced, you need to wait a year before applying for a marriage license. You

will also need a certified copy of your divorce decree or certified copy of death certificate of

deceased spouse.

If you are marrying a Mexican national

Along with the above documentation, you will need another, called a Formato de estancia,

giving you permission to marry a Mexican national. It is issued by the Secretaria de Gobernacion

and must come from an office in the same state where the marriage takes place. You will also

need to submit a letter to the National Institute of Migration, signed by both of you, stating

that there is no legal reason why you can’t be married, and including the details of when and

where the ceremony will take place. It must be accompanied by proof of payment of fees. The

process should take only a few days but may take up to two weeks.

Marriage application forms

At the local Registro Civil, where you will present your documents, you will fill out your

marriage application, complete a pre-nuptial agreement declaring whether you wish to have

joint or separate ownership of property, and pay your marriage license fee. After that,

depending on the state, there is a waiting period of up to two days before you can get married.

In Mexico only civil marriage is recognized as legal. Persons wishing to get married in Mexico

may also have a religious ceremony, but it will have no legal implications

Tests

A blood test for R and HIV and Thorax (chest) X-rays are required in Mexico. It is recommended

that these tests be done in Mexico two days before your wedding. The cost of the tests

averages $125 per person.

Witnesses

You need two to four witnesses over the age of 18. Your witnesses also need to provide

identification. Some areas of Mexico may require that two of the witnesses be from your home

country. The number of witnesses required depends on the location of your wedding.

Under 18

Parental consent is required if either of you is under 18.

Fees in Mexico

It will cost you approximately $200 (US Funds) to get married in Mexico.

Proxy Marriages

No.

Same-Sex Marriages

Same sex marriages can be legally performed only in Mexico City and Quintana Roo, which

includes Cancun and the Riviera Maya.

Once you are married

Marriage Certificate (Acta de Matrimonio)

Your marriage certificate, which will be in Spanish, validates your marriage worldwide, but you

need to have it legalized in Mexico. For Americans and Brits, this means a certified copy needs

to be appended with an apostille from the Mexican government. If you don’t have a wedding

coordinator assisting you (Did we mention you should have one?), the local Registro Civil can

help. They may not be ready until after you depart Mexico, but arrangements can be made to

have it Fed-ex home. After returning home, register your marriage certificate with your local

governing jurisdiction.

PLEASE NOTE: Marriage license requirements often change. The above information is for

guidance only and should not be regarded as legal advice. It is important that you verify all

information with the local marriage license office before making any wedding or travel plans

Realize that since every state in Mexico has its own marriage license regulations, you need to

check beyond these basic requirements

Mexico State Government Information

Baja California, Mexico

Offices:

Registro Civil de Ensenada Oficialía 01

Calle Reforma n° 1122,

Col. Carlos Pacheco, C.P. 22890, Ensenada B.C.

Teléfono 01 646 152 10 88 Monday-Friday 8:00 a 15:00 hrs.

Registro Civil de Playas de Tijuana Oficialía 04

Paseo Pedregal y Av. Del Agua,

Sección Jardines, Fraccionamiento Playas de Tijuana, C.P. 22000, Tijuana, B.C.

Teléfono 01 664 631 08 34

Monday-Friday de 8:00 a 15:00 hrs.

Wedding Planning Contract

Agreement made on _________________by and between The Planner, Almendra Sandoval and

the bride_____________________________ and groom_______________________________

(Full printed names)

The Planner will always do its best to find the top suppliers wherever the wedding location is,

but we cannot be held responsible for any supplier/service provider’s performance or product.

It’s expressly agreed that The Planner, is acting as an independent contractor and not as an

employee providing services to client(s). The Planner, wedding planner and client

acknowledgement this agreement does not create a partnership or join venture between them

The Planner is not responsible for any events preventing the wedding to happened, such as fire,

flood, earthquake or any other natural disaster.

For the month of __________the planning package, we have agreed upon a fee

of____________ payable on the following schedule:

Package/Service Total:________________________________

Initial Deposit Amount:_______________________________ (20% down payment of full

amount)

(Initial Non-refundable Deposit Retainer of $2,500 Upon signing of this agreement)

Last Payment/Remaining Balance Due:___________________________________ by (date)

____________

(2 weeks before Rehearsal)

Form of Payments:

Payments in cash are not acceptable; check or credit/debit card required

CANCELLATIONS/REFUNDS FOR PROPOSAL SERVICES:

All event contract cancellations must be in writing. Cancellations of these arrangements will

incur the penalties stated.

At the time of purchase, a flat rate payment of $400 (fee included on initial retainer fee) is due

for proposal ideas (deliverables). Refunds will only be provided before questionnaire is

submitted and before custom proposal ideas are started and/or sent by The Planner

(delivered). A 5% processing fee will apply for eligible refunds.

If a client chooses to upgrade to our event planning services, in the event of a cancellation after

contract is signed, a non-refundable 50 percent payment will apply according to amount stated

in contract for the hours/services rendered. Seven business days prior to your event a non-

refundable, full payment is due. However, should cancellation occur within 3 weeks or less of

event date, full payment will be required.

Please note clients who book Gold Package (Custom Proposal Ideas) are given the ideas to plan themselves or to

be planned by The Planner – if client chooses to upgrade. Although the custom ideas are for and created around

the client, client agrees not to take the custom proposal ideas to another event planner or competitor to have

executed. The documents and ideas provided are intellectual property of The Planner and confidential.

TERMS AND CONDITIONS OF ALL EVENT SERVICES:

a) The Planner fee does not include any vendor fees and reflects only the total for coordination

and supervision services provided by The Planner. All supplies, products, and services provided

by any vendor are invoiced separately.

b) You are responsible for compliance with each vendor contract and its individual policies as

stated by the vendor, including air, ground and hotel policies. Further, while The Planner takes

great pride in personally selecting our preferred vendors and referring them to you, we shall

not assume liability nor shall we be held responsible for vendor costs, vendor errors, your

dissatisfaction in their performance and/or product or a vendor’s breach of its contractual

obligations to you. We strongly recommend that you review each vendor contract carefully.

c) The Planner reserves the right to utilize photos and video footage of your event to add to its

event portfolio and share with future clients. The client agrees to the use by The Planner of

such photos and video footage. Furthermore, if your event is share on other websites, media,

television, etc. the client agrees to credit The Planner and vendors for their appropriate fields.

d) Although this has NOT happened, in the case that your partner says “no”, all payments to

vendors and The Planner will be non-refundable

TERMS AND CONDITIONS OF ROOM DECORATING PACKAGES:

a) In the event of a cancellation after package is booked, a non-refundable 50 percent payment

will apply, and customer must provide cancellation confirmation in writing. If cancellations take

place within seven business days or less to your check-in date, the non-refundable, full payment

is due. If a customer must postpone or move check-in date, The Planner will work with the

client to reschedule if the new date is available with Hotel and The Planner schedule.

b) Any personalized decor costs and shipping of those items will be incurred by client (if

materials have already been purchased).

c) The Planner reserves the right to utilize photos and video footage of your event to add to its

event portfolio and share with future clients. The client agrees to the use by The Planner or her

assistant(s) of such photos and video footage. Furthermore, if your event is share on other

websites, media, television, etc. the client agrees to credit The Planner and vendors for their

appropriate fields.

Signatures The two parties hereby agreed on the terrms and conditions as set out above dated effective as

of last date of signature. Use of fax, email and electronic signatures shall have the same force

and effect as an original signature.

Almendra Sandoval

Owner/Lead Wedding & Event Planning at Matriarch’s Event & Design

Signature: Almendra Sandoval Date:

____________________________ _________________________________

Client/Bride: Client/Groom:

___________________________ ____________________________________

Matriarch’s Event & Design

Playas de Rosarito, Baja California, Mexico

Website: www.matriarch.events

Instagram: matriarch_events

Tel: +52 612 170 365

http://www.matriarch.events/

Bridal Profile Form

Name of the bride-to-be

__________________________________________________________________

Date of birth___/___/_________

Current address_____________________________________________________

Future address_______________________________________________________

Age__________________

Income

a)under $30,000

b) $30,000-$50,000

c) $51,000-$75,000

d) $76,000-$100,000

e) Over $100,000

Wedding budget $______________________________

Number of guest

Describe the event (check all that apply)

o Grand Ball

o Romatic

o Vintage

o Festive

o Vineyard

o Ethnic

o Formal

o Classic

o Relaxed

o Fun

o Beach

o Religious

o Refnied

o Glamorous

o Intimate

o Destinaton

o Elegant

o Modern

o Casual

o Rustic

o Seasonal

o Birthday

o Other

Where do youwant to have your wedding?

o Casa Matriarca ( Matriarch’s House)

o Destination Wedding___________________

o City of wedding________________________

o Ideal Size

o Intimate (100)

o Average (200)

o Large (200+)

o Approximate # of guest__________________

How many bridesmaids, including the Maid of

Honor?_________________________________________________________________

How many groosmen/ushers including the

groom?_________________________________________________________________

Will you have a flower girl?________________________________________________

Will you have a ring bearer? _______________________________________________

How many hotels rooms are needed________________________________________

Ideal Season

o Spring/Summer

o Fall/Winter

o Choices of date: 1st_______________________ 2nd ______________________

o Exact date (if you have one already in mind) ______________________________

o Ideal ceremony hour

o Sunrise

o Midday

o Evening

o Late night

o Sunset

o Choices of time: 1st_________________________ 2nd_________________________

Favorite color palette (check all that apply)

o Bright & Bold

o Rich jewel tones

o Earth tones

o All (or mostly) white

o Soft pastels

o Citrus colors

o Black & White (classic)

o Add accent colors

o Metallic & neutrals

o Seasonal colors

Parties you need to plan (beyond the reception) check all that apply

o Rehearsal Dinner

o Bridesmaid luncheon

o Engagement party

o Birthday party

Your reception priorities (rank from 1to 10)

______ Time of year/day of week

______ Officiant or ceremony location

______ Guest list (big family, a large invite list)

______ Food & drink

______ Music (band and/or D.J.)

______ Reception setting (priority or type)

______ Ambiance (taste and décor)

______ Momentos (photo and video)

______ Other_________________________________________________

____________________________________________________________

____________________________________________________________

Opinions that count (check all that apply; who has the final word)

o You as a couple

o Your parents

o Friends and attendants

o His/her parents

o Other___________________________________________

Planning committee (check all that apply; who is in charge)

o You as a couple

o Your parents

o Friends and attendants

o His//her parents

o Wedding coordinator

o Other____________________________________________________

Use this space to dream up your perfect wedding. Sit down together and list words that

describe the wedding you want to have. Write it free form; maybe it’s a movie title or a

favorite book, or maybe the restaurant where you had your first date can help inspire your

wedding details. Anything goes here!

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Download - Matriarch Events & Design Casa Matriarca Venue & Reception · 2019-10-10 · Matriarch Events & Design Casa Matriarca Venue & Reception Carretera Libre Tijuana- Ensenada KM 35.5,

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