Lambton College 2012 ndash 2021 AODA Multiyear Plan
The Accessibility for Ontarians with Disabilities Act 2005
The Accessibility for Ontarians with Disabilities Act (AODA) was established to achieve a barrier-free Ontario by implementing accessibility standards to make goods services and facilities accessible to all people with disabilities The AODA is meant to create accessibility in all public private and not-for profit sectors with respect to goods services facilities accommodation employment and buildings by January 1 2025
Commitment to Accessibility
Lambton College is 100 committed to meeting its obligations under the requirements of AODA and providing a safe and barrier free environment for all students faculty support staff administrative staff and members of the public We recognize the value in creating an inclusive environment for everyone A place where colleagues clients staff and students are treated with dignity respect and equality and valued for their contributions to our team
Message from President Judy Morris
At Lambton College we believe in the right to an education The inclusive nature of our college community supports all people and results in policies procedures and plans that are grounded in the
principles of dignity independence integration and equality Our commitment to these principles is clearly in evidence in our 2012-2021 AODA Multiyear Plan where we offer deliverables and actions
that will move us incrementally towards the goal of full inclusion
Part I ndashGeneral Standards
Part I General Standards ndash s3
AODA Standards I Accessibility Policies Administrative Responsibility Responsibility Compliance Regulation Reference O CMT Champion Deadline January Reg19111 s 3 1st 2013
Deliverables Activities Status Update the existing Accessibility Policy to AODA Working Group reviews the existing Accessibility Policy AODA Working Complete and Update and maintain the
Accessibility Policy include ISAR requirement Group Ongoing Revise it to include general employment and information and Accessibility Centre communications standards in order to comply with IASR
Shari McCutcheon
Part I General Standards ndash s4
AODA Standards Regulation Reference O Reg19111 s 4
Deliverables Activities Responsibility CMT Champion
Status
Establish multi-year
accessibility plan
A multi-year accessibility plan is approved by
the College Management Team (CMT)
AODA Working Group
Complete
Prepare annual status
report
An annual report is approved by CMT Shari McCutcheon amp Margaret Dragan
Complete
Part I General Standards ndash s5
AODA Standards Regulation Reference O Reg19111 s 5
I Procuring or Acquiring Goods Services or Facilities
Deliverables Incorporate accessibility criteria and features into
Update Purchasing Policy and related documents
purchasing policies and processes and provide explanation if unable to comply
Document process to outline the procurement criteria used to assess the need for AODA compliance
Provide training to purchasing staff regarding compliance requirements
Provide training to all other College employees regarding AODA compliant purchasing
Administrative Responsibility
Activities Include an AODA Clause in the Purchasing Policy
RFP template to include a mandatory AODA clause for all purchases
RFQ template to include mandatory AODA clause for all purchases
Create accessibility strategy for procurement processes and
communicate this strategy to all departments within the College
Procurement criteria will be made available on the Finance Department
website Exceptions must be documented and signed off according to
the signing authority outlined in the purchasing policy
Purchasing staff will be advised of the policy changes and will be
provided with training and resources to assist them in monitoring
compliance
Future new staff will be trained to incorporate the AODA compliance
information
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete Group
Kate Large
Part I General Standards ndash s6
I Self-service Kiosks AODA Standards Regulation Reference
Deliverables O Reg19111 s 6
Incorporate accessibility All self-service kiosks on all campuses will be
features in self-serve kiosks accessible
Part I General Standards ndash s7
AODA Standards Regulation I Training Reference O Reg19111 s 7(1)
Deliverables Train all employees All employees will be trained in accessibility
volunteers persons and the Human Rights Code as it pertains
developing policies and all to disabilities
others providing goods
services or facilities on the
requirements of the IASR
standards and Human Rights
Administrative Responsibility
Activities
Communicate this requirement to all staff and have each department
complete a review of their areas to ensure compliance
Areas requiring updates must report these updates to the Facilities
Department and the AODA Working Group
Contact Royal Bank and ensure all bank machines in all building on
campus are accessible
Ensure Chartwellrsquos our cafeteria provider is compliant
Administrative Responsibilities
Activities Implement the Ontario Human Rights training module for all
employees
Integrate the training module in LION Lambtonrsquos learning
management system Access to the training is given to all staff
through their existing LION accounts or provided during the new hire
process
Responsibility CMT Champion
AODA Working Group
Kate Large amp Tim Pearce
Responsibility CMT Champion
AODA Working LINC and Human
Resource Department
Shari McCutcheon
Compliance Deadline January 1st 2013
Status
Complete
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Code as it pertains to
disabilities Include module in the new hire package and the AODA website
training page with all other AODA training modules
Track training completion in the HRIS to ensure compliance
Employees who have not completed the training will receive a pop
up message on their individual HRIS data screens
Ensure feedback processes are accessible An online feedback link is located on the main page of Review AODA page and update as AODA Working Group Complete and
by providing accessible formats or the AODA website to allow students employees and necessary Verify links continue to and Accessibility Centre Ongoing
communication supports upon request the public to offer timely feedback on accessibility function correctly and IT
issues Feedback is collected by the
Kurtis Gray
Accessibility Centre and results
presented for review to the AODA
Working Group
Remind staff annually of the feedback
process and address any concerns
Part II Information and Communication Standards
Part II Information and Communication Standards ndash s11
AODA Standards Regulation Reference II Feedback Processes Administrative Responsibility Responsibility CMT Compliance O Reg19111 s 11 Champion Deadline January
1 2014 Deliverables Activities Status
Part II Information and Communication Standards ndash s12
AODA Standards Regulation Reference O Reg19111 s 12
Provide accessible formats
and communication supports
Consult with person
requesting accessible format
Notify public of availability
II Accessible Formats and Communication Supports
Deliverables College corporate communications will be
provided in accessible formats at no
additional cost upon request
Offer an individualized response to all such
requests
Online customer service notifications of
availability
Administrative Responsibilities
Activities Encourage all areas of the College to create conversion-ready
documents and electronic communications as part of their general
professional practice to eliminate the barriers caused by paper
documents and communications
Ensure all college events are equipped with communication supports
Accessibility Centre uses
The Accessibility Centre LINC Academic Departments etc will
support training on accessible formats and supports
Inform all employees of the range of formats and supports available
and how to provide them in consultation with the client
Identify web and portal locations for updates
Identify physical location for signage such as Registrarrsquos Office and
Security
Responsibility CMT Champion
AODA Working Group
Accessibility Centre and IT
Kurtis Gray amp Terry Babbey
AODA Working Group
Accessibility Centre and IT AODA Working
Group Accessibility
Centre and IT
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Complete and Ongoing
Complete and Ongoing
Part II Information and Communication Standards ndash s13 AODA Standards Regulation II Emergency Procedure Plan and Public Safety Reference Information O Reg19111 s 13
Deliverables Emergency procedures and Accessible emergency procedures emergency
public safety information is response plans andor public safety information is
available upon request posted on College website and updated regularly
Part II Information and Communication Standards ndash s13
AODA Standards Regulation II Emergency Procedure Plans and Public Reference Safety Information O Reg19111 s 13
Deliverables Make emergency procedures Post a conversion-ready emergency plan
and public safety information and procedures on the web site and notify
accessible upon request all students and employees of their
existence
Administrative Responsibility
Activities Review the existing accessibility procedures and plans
Update maps and signage of all campuses
and post to website
The Service Disruption link on the website
is updated regularly outlining all
disruptions on all campuses as needed
Responsibility CMT Champion
AODA Working Group Facilities Management and Occupational
Health and Safety
Brent Thomas
Administrative Responsibility
Activities Review current emergency procedures documents and ensure they are accessible
Post new emergency information on the AODA web page and notify all college employees where the information can be found
Increase signage for all buildings
Update annually or as necessary and communicate to all staff
Responsibility CMT Champion
AODA Working Group and Facilities
Management
Brent Thomas
Compliance Deadline January 1 2012
Status Complete and
Ongoing
Compliance Deadline January 1st 2012
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites and web New web site and new web content
content conform to guidelines conform to WCAG 20 level A
New websites and web
content to Level A by January
1 2014
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Identify new websites and new web content to be deployed by
Marketing
Develop project plans for new sitesweb content that required (at a
minimum ) WCAG Level A compliance for websitesweb content
being deployed in 2014
Review all websites web content and web based applications that
the college controls even contractual relationships
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2014
Status Complete
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites web content All internet websites and web content to
and web based applications confirm to WCAG 20 level AA
conform to guidelines Must
comply with WCAG 20 level
AA (excludes live captioning
and pre-recorded audio
description) by January 1
2021
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Ensure website web content and web based applications are WCAG
Level AA compliant
Ensure all websites web content and web based applications that
the college controls directly or through a contractual relationship
and where meeting the requirements are technically feasible are
compliant with WCAG 20 level AA
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2021
Status Ongoing
Part II Information and Communication Standards ndash s15
AODA Standards Regulation II Educational amp Training Resources and Reference o Reg19111 s Materials 15
Deliverables Provide educational training Programs will provide educational and
resources and materials in an training resources and materials in a format
accessible format upon that takes into account the accessibility
request needs of the person with a disability
Completely mobile college by 2015 will
ensure alternative formats are available
Provide program information All student records are available in an
and student records in accessible format upon request
accessible format
Administrative Responsibility
Activities Ensure each academic area understands the process for requesting
and producing alternate format upon request
Students will use the Accessibility Centre for all disability related
inquiries and all staff inquiries can be directed to LINC or IT
The College wide mobile project will assist with the providing
alternative formats
Encourage all areas of the College to create conversion-ready
documents including program information and electronic
communications as part of their general professional practice to
eliminate the barriers caused by paper documents and
communications
All student records are available in an accessible format upon
request
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete and Group IT LINC Ongoing and all College Departments
Kurtis Gray
AODA Working Complete Group IT and Registrarrsquos Office
Part II Information and Communication Standards ndash s16
AODA Standards Regulation Reference o Reg19111 s 16
Provide educators with
accessibility awareness
training related to accessible
program or course design
delivery and instruction
II Training to Educators
Deliverables All faculty members coursecurriculum
designers etc will be trained in accessibility
awareness and universal instructional
design principles
Administrative Responsibility
Activities Integrate the sector wide Accessibility Awareness training module
from Ontario Colleges into LION Lambtonrsquos learning management
system
All AODA training modules can be accessed from the AODA webpage
Include links to all AODA training modules and instructional
information within our new hire package
Responsibility CMT Champion
AODA Working Group and Human
Resources
Shari McCutcheon
Compliance Deadline January 1st 2013
Status Complete
All AODA training modules are tracked within the HRIS system to
ensure completion by all staff
Part II Information and Communication Standards ndash s17
AODA Standards Regulation Reference o Reg19111 s 17
Provide accessible format or
conversion-ready textbooks by
January 1 2015
II Producers of Educational or Training Materials
Deliverables All College texts print-based educational or
training supplementary learning resources
have accessible or conversion-ready
versions available upon request
Administrative Responsibility
Activities College sector AODA Working Group to develop implementation
plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate multimedia etc
Responsibility CMT Champion
AODA Working Group and IT
Tim Pearce and all Academic Deans
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s17
AODA Standards Regulation
Reference o Reg19111 s
17
II Producers of Educational or Training
Materials
Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January
1st 2020
Deliverables Activities Status
Producers of educational
training material ndash
supplementary print materials
by January 1 2020
All College or training supplementary
learning resources have accessible or
conversion-ready versions available upon
request
College sector AODA Group to develop implementation plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate supplementary print materials etc
Enhance the mobile learning environment
Part II Information and Communication Standards ndash s18
AODA Standards Regulation II Libraries print based resources Reference o Reg19111 s 18
Deliverables Provide accessible or All campus libraries must provide or acquire
conversion ready print-based an accessible or conversion-ready format of
resources on requesti print digital or multimedia resources or
materials upon request
Administrative Responsibility
Activities College sector AODA working group will be addressing this obligation
Review this obligation with the LRC noting their digital and multi
media resources and suggest conversion alternatives
LINC VP Academic and LRC develop an e-book policy with our fully
mobile learning environment
Responsibility Compliance CMT Deadline January
Responsibility 1st 2020 Status
AODA Working Complete and Group IT LRC Ongoing
Tim Pearce
AODA Working Group and IT
Tim Pearce and all Academic Deans
In Progress
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part I ndashGeneral Standards
Part I General Standards ndash s3
AODA Standards I Accessibility Policies Administrative Responsibility Responsibility Compliance Regulation Reference O CMT Champion Deadline January Reg19111 s 3 1st 2013
Deliverables Activities Status Update the existing Accessibility Policy to AODA Working Group reviews the existing Accessibility Policy AODA Working Complete and Update and maintain the
Accessibility Policy include ISAR requirement Group Ongoing Revise it to include general employment and information and Accessibility Centre communications standards in order to comply with IASR
Shari McCutcheon
Part I General Standards ndash s4
AODA Standards Regulation Reference O Reg19111 s 4
Deliverables Activities Responsibility CMT Champion
Status
Establish multi-year
accessibility plan
A multi-year accessibility plan is approved by
the College Management Team (CMT)
AODA Working Group
Complete
Prepare annual status
report
An annual report is approved by CMT Shari McCutcheon amp Margaret Dragan
Complete
Part I General Standards ndash s5
AODA Standards Regulation Reference O Reg19111 s 5
I Procuring or Acquiring Goods Services or Facilities
Deliverables Incorporate accessibility criteria and features into
Update Purchasing Policy and related documents
purchasing policies and processes and provide explanation if unable to comply
Document process to outline the procurement criteria used to assess the need for AODA compliance
Provide training to purchasing staff regarding compliance requirements
Provide training to all other College employees regarding AODA compliant purchasing
Administrative Responsibility
Activities Include an AODA Clause in the Purchasing Policy
RFP template to include a mandatory AODA clause for all purchases
RFQ template to include mandatory AODA clause for all purchases
Create accessibility strategy for procurement processes and
communicate this strategy to all departments within the College
Procurement criteria will be made available on the Finance Department
website Exceptions must be documented and signed off according to
the signing authority outlined in the purchasing policy
Purchasing staff will be advised of the policy changes and will be
provided with training and resources to assist them in monitoring
compliance
Future new staff will be trained to incorporate the AODA compliance
information
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete Group
Kate Large
Part I General Standards ndash s6
I Self-service Kiosks AODA Standards Regulation Reference
Deliverables O Reg19111 s 6
Incorporate accessibility All self-service kiosks on all campuses will be
features in self-serve kiosks accessible
Part I General Standards ndash s7
AODA Standards Regulation I Training Reference O Reg19111 s 7(1)
Deliverables Train all employees All employees will be trained in accessibility
volunteers persons and the Human Rights Code as it pertains
developing policies and all to disabilities
others providing goods
services or facilities on the
requirements of the IASR
standards and Human Rights
Administrative Responsibility
Activities
Communicate this requirement to all staff and have each department
complete a review of their areas to ensure compliance
Areas requiring updates must report these updates to the Facilities
Department and the AODA Working Group
Contact Royal Bank and ensure all bank machines in all building on
campus are accessible
Ensure Chartwellrsquos our cafeteria provider is compliant
Administrative Responsibilities
Activities Implement the Ontario Human Rights training module for all
employees
Integrate the training module in LION Lambtonrsquos learning
management system Access to the training is given to all staff
through their existing LION accounts or provided during the new hire
process
Responsibility CMT Champion
AODA Working Group
Kate Large amp Tim Pearce
Responsibility CMT Champion
AODA Working LINC and Human
Resource Department
Shari McCutcheon
Compliance Deadline January 1st 2013
Status
Complete
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Code as it pertains to
disabilities Include module in the new hire package and the AODA website
training page with all other AODA training modules
Track training completion in the HRIS to ensure compliance
Employees who have not completed the training will receive a pop
up message on their individual HRIS data screens
Ensure feedback processes are accessible An online feedback link is located on the main page of Review AODA page and update as AODA Working Group Complete and
by providing accessible formats or the AODA website to allow students employees and necessary Verify links continue to and Accessibility Centre Ongoing
communication supports upon request the public to offer timely feedback on accessibility function correctly and IT
issues Feedback is collected by the
Kurtis Gray
Accessibility Centre and results
presented for review to the AODA
Working Group
Remind staff annually of the feedback
process and address any concerns
Part II Information and Communication Standards
Part II Information and Communication Standards ndash s11
AODA Standards Regulation Reference II Feedback Processes Administrative Responsibility Responsibility CMT Compliance O Reg19111 s 11 Champion Deadline January
1 2014 Deliverables Activities Status
Part II Information and Communication Standards ndash s12
AODA Standards Regulation Reference O Reg19111 s 12
Provide accessible formats
and communication supports
Consult with person
requesting accessible format
Notify public of availability
II Accessible Formats and Communication Supports
Deliverables College corporate communications will be
provided in accessible formats at no
additional cost upon request
Offer an individualized response to all such
requests
Online customer service notifications of
availability
Administrative Responsibilities
Activities Encourage all areas of the College to create conversion-ready
documents and electronic communications as part of their general
professional practice to eliminate the barriers caused by paper
documents and communications
Ensure all college events are equipped with communication supports
Accessibility Centre uses
The Accessibility Centre LINC Academic Departments etc will
support training on accessible formats and supports
Inform all employees of the range of formats and supports available
and how to provide them in consultation with the client
Identify web and portal locations for updates
Identify physical location for signage such as Registrarrsquos Office and
Security
Responsibility CMT Champion
AODA Working Group
Accessibility Centre and IT
Kurtis Gray amp Terry Babbey
AODA Working Group
Accessibility Centre and IT AODA Working
Group Accessibility
Centre and IT
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Complete and Ongoing
Complete and Ongoing
Part II Information and Communication Standards ndash s13 AODA Standards Regulation II Emergency Procedure Plan and Public Safety Reference Information O Reg19111 s 13
Deliverables Emergency procedures and Accessible emergency procedures emergency
public safety information is response plans andor public safety information is
available upon request posted on College website and updated regularly
Part II Information and Communication Standards ndash s13
AODA Standards Regulation II Emergency Procedure Plans and Public Reference Safety Information O Reg19111 s 13
Deliverables Make emergency procedures Post a conversion-ready emergency plan
and public safety information and procedures on the web site and notify
accessible upon request all students and employees of their
existence
Administrative Responsibility
Activities Review the existing accessibility procedures and plans
Update maps and signage of all campuses
and post to website
The Service Disruption link on the website
is updated regularly outlining all
disruptions on all campuses as needed
Responsibility CMT Champion
AODA Working Group Facilities Management and Occupational
Health and Safety
Brent Thomas
Administrative Responsibility
Activities Review current emergency procedures documents and ensure they are accessible
Post new emergency information on the AODA web page and notify all college employees where the information can be found
Increase signage for all buildings
Update annually or as necessary and communicate to all staff
Responsibility CMT Champion
AODA Working Group and Facilities
Management
Brent Thomas
Compliance Deadline January 1 2012
Status Complete and
Ongoing
Compliance Deadline January 1st 2012
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites and web New web site and new web content
content conform to guidelines conform to WCAG 20 level A
New websites and web
content to Level A by January
1 2014
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Identify new websites and new web content to be deployed by
Marketing
Develop project plans for new sitesweb content that required (at a
minimum ) WCAG Level A compliance for websitesweb content
being deployed in 2014
Review all websites web content and web based applications that
the college controls even contractual relationships
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2014
Status Complete
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites web content All internet websites and web content to
and web based applications confirm to WCAG 20 level AA
conform to guidelines Must
comply with WCAG 20 level
AA (excludes live captioning
and pre-recorded audio
description) by January 1
2021
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Ensure website web content and web based applications are WCAG
Level AA compliant
Ensure all websites web content and web based applications that
the college controls directly or through a contractual relationship
and where meeting the requirements are technically feasible are
compliant with WCAG 20 level AA
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2021
Status Ongoing
Part II Information and Communication Standards ndash s15
AODA Standards Regulation II Educational amp Training Resources and Reference o Reg19111 s Materials 15
Deliverables Provide educational training Programs will provide educational and
resources and materials in an training resources and materials in a format
accessible format upon that takes into account the accessibility
request needs of the person with a disability
Completely mobile college by 2015 will
ensure alternative formats are available
Provide program information All student records are available in an
and student records in accessible format upon request
accessible format
Administrative Responsibility
Activities Ensure each academic area understands the process for requesting
and producing alternate format upon request
Students will use the Accessibility Centre for all disability related
inquiries and all staff inquiries can be directed to LINC or IT
The College wide mobile project will assist with the providing
alternative formats
Encourage all areas of the College to create conversion-ready
documents including program information and electronic
communications as part of their general professional practice to
eliminate the barriers caused by paper documents and
communications
All student records are available in an accessible format upon
request
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete and Group IT LINC Ongoing and all College Departments
Kurtis Gray
AODA Working Complete Group IT and Registrarrsquos Office
Part II Information and Communication Standards ndash s16
AODA Standards Regulation Reference o Reg19111 s 16
Provide educators with
accessibility awareness
training related to accessible
program or course design
delivery and instruction
II Training to Educators
Deliverables All faculty members coursecurriculum
designers etc will be trained in accessibility
awareness and universal instructional
design principles
Administrative Responsibility
Activities Integrate the sector wide Accessibility Awareness training module
from Ontario Colleges into LION Lambtonrsquos learning management
system
All AODA training modules can be accessed from the AODA webpage
Include links to all AODA training modules and instructional
information within our new hire package
Responsibility CMT Champion
AODA Working Group and Human
Resources
Shari McCutcheon
Compliance Deadline January 1st 2013
Status Complete
All AODA training modules are tracked within the HRIS system to
ensure completion by all staff
Part II Information and Communication Standards ndash s17
AODA Standards Regulation Reference o Reg19111 s 17
Provide accessible format or
conversion-ready textbooks by
January 1 2015
II Producers of Educational or Training Materials
Deliverables All College texts print-based educational or
training supplementary learning resources
have accessible or conversion-ready
versions available upon request
Administrative Responsibility
Activities College sector AODA Working Group to develop implementation
plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate multimedia etc
Responsibility CMT Champion
AODA Working Group and IT
Tim Pearce and all Academic Deans
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s17
AODA Standards Regulation
Reference o Reg19111 s
17
II Producers of Educational or Training
Materials
Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January
1st 2020
Deliverables Activities Status
Producers of educational
training material ndash
supplementary print materials
by January 1 2020
All College or training supplementary
learning resources have accessible or
conversion-ready versions available upon
request
College sector AODA Group to develop implementation plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate supplementary print materials etc
Enhance the mobile learning environment
Part II Information and Communication Standards ndash s18
AODA Standards Regulation II Libraries print based resources Reference o Reg19111 s 18
Deliverables Provide accessible or All campus libraries must provide or acquire
conversion ready print-based an accessible or conversion-ready format of
resources on requesti print digital or multimedia resources or
materials upon request
Administrative Responsibility
Activities College sector AODA working group will be addressing this obligation
Review this obligation with the LRC noting their digital and multi
media resources and suggest conversion alternatives
LINC VP Academic and LRC develop an e-book policy with our fully
mobile learning environment
Responsibility Compliance CMT Deadline January
Responsibility 1st 2020 Status
AODA Working Complete and Group IT LRC Ongoing
Tim Pearce
AODA Working Group and IT
Tim Pearce and all Academic Deans
In Progress
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part I General Standards ndash s5
AODA Standards Regulation Reference O Reg19111 s 5
I Procuring or Acquiring Goods Services or Facilities
Deliverables Incorporate accessibility criteria and features into
Update Purchasing Policy and related documents
purchasing policies and processes and provide explanation if unable to comply
Document process to outline the procurement criteria used to assess the need for AODA compliance
Provide training to purchasing staff regarding compliance requirements
Provide training to all other College employees regarding AODA compliant purchasing
Administrative Responsibility
Activities Include an AODA Clause in the Purchasing Policy
RFP template to include a mandatory AODA clause for all purchases
RFQ template to include mandatory AODA clause for all purchases
Create accessibility strategy for procurement processes and
communicate this strategy to all departments within the College
Procurement criteria will be made available on the Finance Department
website Exceptions must be documented and signed off according to
the signing authority outlined in the purchasing policy
Purchasing staff will be advised of the policy changes and will be
provided with training and resources to assist them in monitoring
compliance
Future new staff will be trained to incorporate the AODA compliance
information
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete Group
Kate Large
Part I General Standards ndash s6
I Self-service Kiosks AODA Standards Regulation Reference
Deliverables O Reg19111 s 6
Incorporate accessibility All self-service kiosks on all campuses will be
features in self-serve kiosks accessible
Part I General Standards ndash s7
AODA Standards Regulation I Training Reference O Reg19111 s 7(1)
Deliverables Train all employees All employees will be trained in accessibility
volunteers persons and the Human Rights Code as it pertains
developing policies and all to disabilities
others providing goods
services or facilities on the
requirements of the IASR
standards and Human Rights
Administrative Responsibility
Activities
Communicate this requirement to all staff and have each department
complete a review of their areas to ensure compliance
Areas requiring updates must report these updates to the Facilities
Department and the AODA Working Group
Contact Royal Bank and ensure all bank machines in all building on
campus are accessible
Ensure Chartwellrsquos our cafeteria provider is compliant
Administrative Responsibilities
Activities Implement the Ontario Human Rights training module for all
employees
Integrate the training module in LION Lambtonrsquos learning
management system Access to the training is given to all staff
through their existing LION accounts or provided during the new hire
process
Responsibility CMT Champion
AODA Working Group
Kate Large amp Tim Pearce
Responsibility CMT Champion
AODA Working LINC and Human
Resource Department
Shari McCutcheon
Compliance Deadline January 1st 2013
Status
Complete
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Code as it pertains to
disabilities Include module in the new hire package and the AODA website
training page with all other AODA training modules
Track training completion in the HRIS to ensure compliance
Employees who have not completed the training will receive a pop
up message on their individual HRIS data screens
Ensure feedback processes are accessible An online feedback link is located on the main page of Review AODA page and update as AODA Working Group Complete and
by providing accessible formats or the AODA website to allow students employees and necessary Verify links continue to and Accessibility Centre Ongoing
communication supports upon request the public to offer timely feedback on accessibility function correctly and IT
issues Feedback is collected by the
Kurtis Gray
Accessibility Centre and results
presented for review to the AODA
Working Group
Remind staff annually of the feedback
process and address any concerns
Part II Information and Communication Standards
Part II Information and Communication Standards ndash s11
AODA Standards Regulation Reference II Feedback Processes Administrative Responsibility Responsibility CMT Compliance O Reg19111 s 11 Champion Deadline January
1 2014 Deliverables Activities Status
Part II Information and Communication Standards ndash s12
AODA Standards Regulation Reference O Reg19111 s 12
Provide accessible formats
and communication supports
Consult with person
requesting accessible format
Notify public of availability
II Accessible Formats and Communication Supports
Deliverables College corporate communications will be
provided in accessible formats at no
additional cost upon request
Offer an individualized response to all such
requests
Online customer service notifications of
availability
Administrative Responsibilities
Activities Encourage all areas of the College to create conversion-ready
documents and electronic communications as part of their general
professional practice to eliminate the barriers caused by paper
documents and communications
Ensure all college events are equipped with communication supports
Accessibility Centre uses
The Accessibility Centre LINC Academic Departments etc will
support training on accessible formats and supports
Inform all employees of the range of formats and supports available
and how to provide them in consultation with the client
Identify web and portal locations for updates
Identify physical location for signage such as Registrarrsquos Office and
Security
Responsibility CMT Champion
AODA Working Group
Accessibility Centre and IT
Kurtis Gray amp Terry Babbey
AODA Working Group
Accessibility Centre and IT AODA Working
Group Accessibility
Centre and IT
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Complete and Ongoing
Complete and Ongoing
Part II Information and Communication Standards ndash s13 AODA Standards Regulation II Emergency Procedure Plan and Public Safety Reference Information O Reg19111 s 13
Deliverables Emergency procedures and Accessible emergency procedures emergency
public safety information is response plans andor public safety information is
available upon request posted on College website and updated regularly
Part II Information and Communication Standards ndash s13
AODA Standards Regulation II Emergency Procedure Plans and Public Reference Safety Information O Reg19111 s 13
Deliverables Make emergency procedures Post a conversion-ready emergency plan
and public safety information and procedures on the web site and notify
accessible upon request all students and employees of their
existence
Administrative Responsibility
Activities Review the existing accessibility procedures and plans
Update maps and signage of all campuses
and post to website
The Service Disruption link on the website
is updated regularly outlining all
disruptions on all campuses as needed
Responsibility CMT Champion
AODA Working Group Facilities Management and Occupational
Health and Safety
Brent Thomas
Administrative Responsibility
Activities Review current emergency procedures documents and ensure they are accessible
Post new emergency information on the AODA web page and notify all college employees where the information can be found
Increase signage for all buildings
Update annually or as necessary and communicate to all staff
Responsibility CMT Champion
AODA Working Group and Facilities
Management
Brent Thomas
Compliance Deadline January 1 2012
Status Complete and
Ongoing
Compliance Deadline January 1st 2012
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites and web New web site and new web content
content conform to guidelines conform to WCAG 20 level A
New websites and web
content to Level A by January
1 2014
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Identify new websites and new web content to be deployed by
Marketing
Develop project plans for new sitesweb content that required (at a
minimum ) WCAG Level A compliance for websitesweb content
being deployed in 2014
Review all websites web content and web based applications that
the college controls even contractual relationships
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2014
Status Complete
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites web content All internet websites and web content to
and web based applications confirm to WCAG 20 level AA
conform to guidelines Must
comply with WCAG 20 level
AA (excludes live captioning
and pre-recorded audio
description) by January 1
2021
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Ensure website web content and web based applications are WCAG
Level AA compliant
Ensure all websites web content and web based applications that
the college controls directly or through a contractual relationship
and where meeting the requirements are technically feasible are
compliant with WCAG 20 level AA
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2021
Status Ongoing
Part II Information and Communication Standards ndash s15
AODA Standards Regulation II Educational amp Training Resources and Reference o Reg19111 s Materials 15
Deliverables Provide educational training Programs will provide educational and
resources and materials in an training resources and materials in a format
accessible format upon that takes into account the accessibility
request needs of the person with a disability
Completely mobile college by 2015 will
ensure alternative formats are available
Provide program information All student records are available in an
and student records in accessible format upon request
accessible format
Administrative Responsibility
Activities Ensure each academic area understands the process for requesting
and producing alternate format upon request
Students will use the Accessibility Centre for all disability related
inquiries and all staff inquiries can be directed to LINC or IT
The College wide mobile project will assist with the providing
alternative formats
Encourage all areas of the College to create conversion-ready
documents including program information and electronic
communications as part of their general professional practice to
eliminate the barriers caused by paper documents and
communications
All student records are available in an accessible format upon
request
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete and Group IT LINC Ongoing and all College Departments
Kurtis Gray
AODA Working Complete Group IT and Registrarrsquos Office
Part II Information and Communication Standards ndash s16
AODA Standards Regulation Reference o Reg19111 s 16
Provide educators with
accessibility awareness
training related to accessible
program or course design
delivery and instruction
II Training to Educators
Deliverables All faculty members coursecurriculum
designers etc will be trained in accessibility
awareness and universal instructional
design principles
Administrative Responsibility
Activities Integrate the sector wide Accessibility Awareness training module
from Ontario Colleges into LION Lambtonrsquos learning management
system
All AODA training modules can be accessed from the AODA webpage
Include links to all AODA training modules and instructional
information within our new hire package
Responsibility CMT Champion
AODA Working Group and Human
Resources
Shari McCutcheon
Compliance Deadline January 1st 2013
Status Complete
All AODA training modules are tracked within the HRIS system to
ensure completion by all staff
Part II Information and Communication Standards ndash s17
AODA Standards Regulation Reference o Reg19111 s 17
Provide accessible format or
conversion-ready textbooks by
January 1 2015
II Producers of Educational or Training Materials
Deliverables All College texts print-based educational or
training supplementary learning resources
have accessible or conversion-ready
versions available upon request
Administrative Responsibility
Activities College sector AODA Working Group to develop implementation
plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate multimedia etc
Responsibility CMT Champion
AODA Working Group and IT
Tim Pearce and all Academic Deans
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s17
AODA Standards Regulation
Reference o Reg19111 s
17
II Producers of Educational or Training
Materials
Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January
1st 2020
Deliverables Activities Status
Producers of educational
training material ndash
supplementary print materials
by January 1 2020
All College or training supplementary
learning resources have accessible or
conversion-ready versions available upon
request
College sector AODA Group to develop implementation plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate supplementary print materials etc
Enhance the mobile learning environment
Part II Information and Communication Standards ndash s18
AODA Standards Regulation II Libraries print based resources Reference o Reg19111 s 18
Deliverables Provide accessible or All campus libraries must provide or acquire
conversion ready print-based an accessible or conversion-ready format of
resources on requesti print digital or multimedia resources or
materials upon request
Administrative Responsibility
Activities College sector AODA working group will be addressing this obligation
Review this obligation with the LRC noting their digital and multi
media resources and suggest conversion alternatives
LINC VP Academic and LRC develop an e-book policy with our fully
mobile learning environment
Responsibility Compliance CMT Deadline January
Responsibility 1st 2020 Status
AODA Working Complete and Group IT LRC Ongoing
Tim Pearce
AODA Working Group and IT
Tim Pearce and all Academic Deans
In Progress
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part I General Standards ndash s6
I Self-service Kiosks AODA Standards Regulation Reference
Deliverables O Reg19111 s 6
Incorporate accessibility All self-service kiosks on all campuses will be
features in self-serve kiosks accessible
Part I General Standards ndash s7
AODA Standards Regulation I Training Reference O Reg19111 s 7(1)
Deliverables Train all employees All employees will be trained in accessibility
volunteers persons and the Human Rights Code as it pertains
developing policies and all to disabilities
others providing goods
services or facilities on the
requirements of the IASR
standards and Human Rights
Administrative Responsibility
Activities
Communicate this requirement to all staff and have each department
complete a review of their areas to ensure compliance
Areas requiring updates must report these updates to the Facilities
Department and the AODA Working Group
Contact Royal Bank and ensure all bank machines in all building on
campus are accessible
Ensure Chartwellrsquos our cafeteria provider is compliant
Administrative Responsibilities
Activities Implement the Ontario Human Rights training module for all
employees
Integrate the training module in LION Lambtonrsquos learning
management system Access to the training is given to all staff
through their existing LION accounts or provided during the new hire
process
Responsibility CMT Champion
AODA Working Group
Kate Large amp Tim Pearce
Responsibility CMT Champion
AODA Working LINC and Human
Resource Department
Shari McCutcheon
Compliance Deadline January 1st 2013
Status
Complete
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Code as it pertains to
disabilities Include module in the new hire package and the AODA website
training page with all other AODA training modules
Track training completion in the HRIS to ensure compliance
Employees who have not completed the training will receive a pop
up message on their individual HRIS data screens
Ensure feedback processes are accessible An online feedback link is located on the main page of Review AODA page and update as AODA Working Group Complete and
by providing accessible formats or the AODA website to allow students employees and necessary Verify links continue to and Accessibility Centre Ongoing
communication supports upon request the public to offer timely feedback on accessibility function correctly and IT
issues Feedback is collected by the
Kurtis Gray
Accessibility Centre and results
presented for review to the AODA
Working Group
Remind staff annually of the feedback
process and address any concerns
Part II Information and Communication Standards
Part II Information and Communication Standards ndash s11
AODA Standards Regulation Reference II Feedback Processes Administrative Responsibility Responsibility CMT Compliance O Reg19111 s 11 Champion Deadline January
1 2014 Deliverables Activities Status
Part II Information and Communication Standards ndash s12
AODA Standards Regulation Reference O Reg19111 s 12
Provide accessible formats
and communication supports
Consult with person
requesting accessible format
Notify public of availability
II Accessible Formats and Communication Supports
Deliverables College corporate communications will be
provided in accessible formats at no
additional cost upon request
Offer an individualized response to all such
requests
Online customer service notifications of
availability
Administrative Responsibilities
Activities Encourage all areas of the College to create conversion-ready
documents and electronic communications as part of their general
professional practice to eliminate the barriers caused by paper
documents and communications
Ensure all college events are equipped with communication supports
Accessibility Centre uses
The Accessibility Centre LINC Academic Departments etc will
support training on accessible formats and supports
Inform all employees of the range of formats and supports available
and how to provide them in consultation with the client
Identify web and portal locations for updates
Identify physical location for signage such as Registrarrsquos Office and
Security
Responsibility CMT Champion
AODA Working Group
Accessibility Centre and IT
Kurtis Gray amp Terry Babbey
AODA Working Group
Accessibility Centre and IT AODA Working
Group Accessibility
Centre and IT
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Complete and Ongoing
Complete and Ongoing
Part II Information and Communication Standards ndash s13 AODA Standards Regulation II Emergency Procedure Plan and Public Safety Reference Information O Reg19111 s 13
Deliverables Emergency procedures and Accessible emergency procedures emergency
public safety information is response plans andor public safety information is
available upon request posted on College website and updated regularly
Part II Information and Communication Standards ndash s13
AODA Standards Regulation II Emergency Procedure Plans and Public Reference Safety Information O Reg19111 s 13
Deliverables Make emergency procedures Post a conversion-ready emergency plan
and public safety information and procedures on the web site and notify
accessible upon request all students and employees of their
existence
Administrative Responsibility
Activities Review the existing accessibility procedures and plans
Update maps and signage of all campuses
and post to website
The Service Disruption link on the website
is updated regularly outlining all
disruptions on all campuses as needed
Responsibility CMT Champion
AODA Working Group Facilities Management and Occupational
Health and Safety
Brent Thomas
Administrative Responsibility
Activities Review current emergency procedures documents and ensure they are accessible
Post new emergency information on the AODA web page and notify all college employees where the information can be found
Increase signage for all buildings
Update annually or as necessary and communicate to all staff
Responsibility CMT Champion
AODA Working Group and Facilities
Management
Brent Thomas
Compliance Deadline January 1 2012
Status Complete and
Ongoing
Compliance Deadline January 1st 2012
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites and web New web site and new web content
content conform to guidelines conform to WCAG 20 level A
New websites and web
content to Level A by January
1 2014
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Identify new websites and new web content to be deployed by
Marketing
Develop project plans for new sitesweb content that required (at a
minimum ) WCAG Level A compliance for websitesweb content
being deployed in 2014
Review all websites web content and web based applications that
the college controls even contractual relationships
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2014
Status Complete
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites web content All internet websites and web content to
and web based applications confirm to WCAG 20 level AA
conform to guidelines Must
comply with WCAG 20 level
AA (excludes live captioning
and pre-recorded audio
description) by January 1
2021
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Ensure website web content and web based applications are WCAG
Level AA compliant
Ensure all websites web content and web based applications that
the college controls directly or through a contractual relationship
and where meeting the requirements are technically feasible are
compliant with WCAG 20 level AA
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2021
Status Ongoing
Part II Information and Communication Standards ndash s15
AODA Standards Regulation II Educational amp Training Resources and Reference o Reg19111 s Materials 15
Deliverables Provide educational training Programs will provide educational and
resources and materials in an training resources and materials in a format
accessible format upon that takes into account the accessibility
request needs of the person with a disability
Completely mobile college by 2015 will
ensure alternative formats are available
Provide program information All student records are available in an
and student records in accessible format upon request
accessible format
Administrative Responsibility
Activities Ensure each academic area understands the process for requesting
and producing alternate format upon request
Students will use the Accessibility Centre for all disability related
inquiries and all staff inquiries can be directed to LINC or IT
The College wide mobile project will assist with the providing
alternative formats
Encourage all areas of the College to create conversion-ready
documents including program information and electronic
communications as part of their general professional practice to
eliminate the barriers caused by paper documents and
communications
All student records are available in an accessible format upon
request
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete and Group IT LINC Ongoing and all College Departments
Kurtis Gray
AODA Working Complete Group IT and Registrarrsquos Office
Part II Information and Communication Standards ndash s16
AODA Standards Regulation Reference o Reg19111 s 16
Provide educators with
accessibility awareness
training related to accessible
program or course design
delivery and instruction
II Training to Educators
Deliverables All faculty members coursecurriculum
designers etc will be trained in accessibility
awareness and universal instructional
design principles
Administrative Responsibility
Activities Integrate the sector wide Accessibility Awareness training module
from Ontario Colleges into LION Lambtonrsquos learning management
system
All AODA training modules can be accessed from the AODA webpage
Include links to all AODA training modules and instructional
information within our new hire package
Responsibility CMT Champion
AODA Working Group and Human
Resources
Shari McCutcheon
Compliance Deadline January 1st 2013
Status Complete
All AODA training modules are tracked within the HRIS system to
ensure completion by all staff
Part II Information and Communication Standards ndash s17
AODA Standards Regulation Reference o Reg19111 s 17
Provide accessible format or
conversion-ready textbooks by
January 1 2015
II Producers of Educational or Training Materials
Deliverables All College texts print-based educational or
training supplementary learning resources
have accessible or conversion-ready
versions available upon request
Administrative Responsibility
Activities College sector AODA Working Group to develop implementation
plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate multimedia etc
Responsibility CMT Champion
AODA Working Group and IT
Tim Pearce and all Academic Deans
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s17
AODA Standards Regulation
Reference o Reg19111 s
17
II Producers of Educational or Training
Materials
Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January
1st 2020
Deliverables Activities Status
Producers of educational
training material ndash
supplementary print materials
by January 1 2020
All College or training supplementary
learning resources have accessible or
conversion-ready versions available upon
request
College sector AODA Group to develop implementation plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate supplementary print materials etc
Enhance the mobile learning environment
Part II Information and Communication Standards ndash s18
AODA Standards Regulation II Libraries print based resources Reference o Reg19111 s 18
Deliverables Provide accessible or All campus libraries must provide or acquire
conversion ready print-based an accessible or conversion-ready format of
resources on requesti print digital or multimedia resources or
materials upon request
Administrative Responsibility
Activities College sector AODA working group will be addressing this obligation
Review this obligation with the LRC noting their digital and multi
media resources and suggest conversion alternatives
LINC VP Academic and LRC develop an e-book policy with our fully
mobile learning environment
Responsibility Compliance CMT Deadline January
Responsibility 1st 2020 Status
AODA Working Complete and Group IT LRC Ongoing
Tim Pearce
AODA Working Group and IT
Tim Pearce and all Academic Deans
In Progress
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Code as it pertains to
disabilities Include module in the new hire package and the AODA website
training page with all other AODA training modules
Track training completion in the HRIS to ensure compliance
Employees who have not completed the training will receive a pop
up message on their individual HRIS data screens
Ensure feedback processes are accessible An online feedback link is located on the main page of Review AODA page and update as AODA Working Group Complete and
by providing accessible formats or the AODA website to allow students employees and necessary Verify links continue to and Accessibility Centre Ongoing
communication supports upon request the public to offer timely feedback on accessibility function correctly and IT
issues Feedback is collected by the
Kurtis Gray
Accessibility Centre and results
presented for review to the AODA
Working Group
Remind staff annually of the feedback
process and address any concerns
Part II Information and Communication Standards
Part II Information and Communication Standards ndash s11
AODA Standards Regulation Reference II Feedback Processes Administrative Responsibility Responsibility CMT Compliance O Reg19111 s 11 Champion Deadline January
1 2014 Deliverables Activities Status
Part II Information and Communication Standards ndash s12
AODA Standards Regulation Reference O Reg19111 s 12
Provide accessible formats
and communication supports
Consult with person
requesting accessible format
Notify public of availability
II Accessible Formats and Communication Supports
Deliverables College corporate communications will be
provided in accessible formats at no
additional cost upon request
Offer an individualized response to all such
requests
Online customer service notifications of
availability
Administrative Responsibilities
Activities Encourage all areas of the College to create conversion-ready
documents and electronic communications as part of their general
professional practice to eliminate the barriers caused by paper
documents and communications
Ensure all college events are equipped with communication supports
Accessibility Centre uses
The Accessibility Centre LINC Academic Departments etc will
support training on accessible formats and supports
Inform all employees of the range of formats and supports available
and how to provide them in consultation with the client
Identify web and portal locations for updates
Identify physical location for signage such as Registrarrsquos Office and
Security
Responsibility CMT Champion
AODA Working Group
Accessibility Centre and IT
Kurtis Gray amp Terry Babbey
AODA Working Group
Accessibility Centre and IT AODA Working
Group Accessibility
Centre and IT
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Complete and Ongoing
Complete and Ongoing
Part II Information and Communication Standards ndash s13 AODA Standards Regulation II Emergency Procedure Plan and Public Safety Reference Information O Reg19111 s 13
Deliverables Emergency procedures and Accessible emergency procedures emergency
public safety information is response plans andor public safety information is
available upon request posted on College website and updated regularly
Part II Information and Communication Standards ndash s13
AODA Standards Regulation II Emergency Procedure Plans and Public Reference Safety Information O Reg19111 s 13
Deliverables Make emergency procedures Post a conversion-ready emergency plan
and public safety information and procedures on the web site and notify
accessible upon request all students and employees of their
existence
Administrative Responsibility
Activities Review the existing accessibility procedures and plans
Update maps and signage of all campuses
and post to website
The Service Disruption link on the website
is updated regularly outlining all
disruptions on all campuses as needed
Responsibility CMT Champion
AODA Working Group Facilities Management and Occupational
Health and Safety
Brent Thomas
Administrative Responsibility
Activities Review current emergency procedures documents and ensure they are accessible
Post new emergency information on the AODA web page and notify all college employees where the information can be found
Increase signage for all buildings
Update annually or as necessary and communicate to all staff
Responsibility CMT Champion
AODA Working Group and Facilities
Management
Brent Thomas
Compliance Deadline January 1 2012
Status Complete and
Ongoing
Compliance Deadline January 1st 2012
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites and web New web site and new web content
content conform to guidelines conform to WCAG 20 level A
New websites and web
content to Level A by January
1 2014
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Identify new websites and new web content to be deployed by
Marketing
Develop project plans for new sitesweb content that required (at a
minimum ) WCAG Level A compliance for websitesweb content
being deployed in 2014
Review all websites web content and web based applications that
the college controls even contractual relationships
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2014
Status Complete
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites web content All internet websites and web content to
and web based applications confirm to WCAG 20 level AA
conform to guidelines Must
comply with WCAG 20 level
AA (excludes live captioning
and pre-recorded audio
description) by January 1
2021
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Ensure website web content and web based applications are WCAG
Level AA compliant
Ensure all websites web content and web based applications that
the college controls directly or through a contractual relationship
and where meeting the requirements are technically feasible are
compliant with WCAG 20 level AA
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2021
Status Ongoing
Part II Information and Communication Standards ndash s15
AODA Standards Regulation II Educational amp Training Resources and Reference o Reg19111 s Materials 15
Deliverables Provide educational training Programs will provide educational and
resources and materials in an training resources and materials in a format
accessible format upon that takes into account the accessibility
request needs of the person with a disability
Completely mobile college by 2015 will
ensure alternative formats are available
Provide program information All student records are available in an
and student records in accessible format upon request
accessible format
Administrative Responsibility
Activities Ensure each academic area understands the process for requesting
and producing alternate format upon request
Students will use the Accessibility Centre for all disability related
inquiries and all staff inquiries can be directed to LINC or IT
The College wide mobile project will assist with the providing
alternative formats
Encourage all areas of the College to create conversion-ready
documents including program information and electronic
communications as part of their general professional practice to
eliminate the barriers caused by paper documents and
communications
All student records are available in an accessible format upon
request
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete and Group IT LINC Ongoing and all College Departments
Kurtis Gray
AODA Working Complete Group IT and Registrarrsquos Office
Part II Information and Communication Standards ndash s16
AODA Standards Regulation Reference o Reg19111 s 16
Provide educators with
accessibility awareness
training related to accessible
program or course design
delivery and instruction
II Training to Educators
Deliverables All faculty members coursecurriculum
designers etc will be trained in accessibility
awareness and universal instructional
design principles
Administrative Responsibility
Activities Integrate the sector wide Accessibility Awareness training module
from Ontario Colleges into LION Lambtonrsquos learning management
system
All AODA training modules can be accessed from the AODA webpage
Include links to all AODA training modules and instructional
information within our new hire package
Responsibility CMT Champion
AODA Working Group and Human
Resources
Shari McCutcheon
Compliance Deadline January 1st 2013
Status Complete
All AODA training modules are tracked within the HRIS system to
ensure completion by all staff
Part II Information and Communication Standards ndash s17
AODA Standards Regulation Reference o Reg19111 s 17
Provide accessible format or
conversion-ready textbooks by
January 1 2015
II Producers of Educational or Training Materials
Deliverables All College texts print-based educational or
training supplementary learning resources
have accessible or conversion-ready
versions available upon request
Administrative Responsibility
Activities College sector AODA Working Group to develop implementation
plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate multimedia etc
Responsibility CMT Champion
AODA Working Group and IT
Tim Pearce and all Academic Deans
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s17
AODA Standards Regulation
Reference o Reg19111 s
17
II Producers of Educational or Training
Materials
Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January
1st 2020
Deliverables Activities Status
Producers of educational
training material ndash
supplementary print materials
by January 1 2020
All College or training supplementary
learning resources have accessible or
conversion-ready versions available upon
request
College sector AODA Group to develop implementation plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate supplementary print materials etc
Enhance the mobile learning environment
Part II Information and Communication Standards ndash s18
AODA Standards Regulation II Libraries print based resources Reference o Reg19111 s 18
Deliverables Provide accessible or All campus libraries must provide or acquire
conversion ready print-based an accessible or conversion-ready format of
resources on requesti print digital or multimedia resources or
materials upon request
Administrative Responsibility
Activities College sector AODA working group will be addressing this obligation
Review this obligation with the LRC noting their digital and multi
media resources and suggest conversion alternatives
LINC VP Academic and LRC develop an e-book policy with our fully
mobile learning environment
Responsibility Compliance CMT Deadline January
Responsibility 1st 2020 Status
AODA Working Complete and Group IT LRC Ongoing
Tim Pearce
AODA Working Group and IT
Tim Pearce and all Academic Deans
In Progress
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part II Information and Communication Standards ndash s12
AODA Standards Regulation Reference O Reg19111 s 12
Provide accessible formats
and communication supports
Consult with person
requesting accessible format
Notify public of availability
II Accessible Formats and Communication Supports
Deliverables College corporate communications will be
provided in accessible formats at no
additional cost upon request
Offer an individualized response to all such
requests
Online customer service notifications of
availability
Administrative Responsibilities
Activities Encourage all areas of the College to create conversion-ready
documents and electronic communications as part of their general
professional practice to eliminate the barriers caused by paper
documents and communications
Ensure all college events are equipped with communication supports
Accessibility Centre uses
The Accessibility Centre LINC Academic Departments etc will
support training on accessible formats and supports
Inform all employees of the range of formats and supports available
and how to provide them in consultation with the client
Identify web and portal locations for updates
Identify physical location for signage such as Registrarrsquos Office and
Security
Responsibility CMT Champion
AODA Working Group
Accessibility Centre and IT
Kurtis Gray amp Terry Babbey
AODA Working Group
Accessibility Centre and IT AODA Working
Group Accessibility
Centre and IT
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Complete and Ongoing
Complete and Ongoing
Part II Information and Communication Standards ndash s13 AODA Standards Regulation II Emergency Procedure Plan and Public Safety Reference Information O Reg19111 s 13
Deliverables Emergency procedures and Accessible emergency procedures emergency
public safety information is response plans andor public safety information is
available upon request posted on College website and updated regularly
Part II Information and Communication Standards ndash s13
AODA Standards Regulation II Emergency Procedure Plans and Public Reference Safety Information O Reg19111 s 13
Deliverables Make emergency procedures Post a conversion-ready emergency plan
and public safety information and procedures on the web site and notify
accessible upon request all students and employees of their
existence
Administrative Responsibility
Activities Review the existing accessibility procedures and plans
Update maps and signage of all campuses
and post to website
The Service Disruption link on the website
is updated regularly outlining all
disruptions on all campuses as needed
Responsibility CMT Champion
AODA Working Group Facilities Management and Occupational
Health and Safety
Brent Thomas
Administrative Responsibility
Activities Review current emergency procedures documents and ensure they are accessible
Post new emergency information on the AODA web page and notify all college employees where the information can be found
Increase signage for all buildings
Update annually or as necessary and communicate to all staff
Responsibility CMT Champion
AODA Working Group and Facilities
Management
Brent Thomas
Compliance Deadline January 1 2012
Status Complete and
Ongoing
Compliance Deadline January 1st 2012
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites and web New web site and new web content
content conform to guidelines conform to WCAG 20 level A
New websites and web
content to Level A by January
1 2014
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Identify new websites and new web content to be deployed by
Marketing
Develop project plans for new sitesweb content that required (at a
minimum ) WCAG Level A compliance for websitesweb content
being deployed in 2014
Review all websites web content and web based applications that
the college controls even contractual relationships
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2014
Status Complete
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites web content All internet websites and web content to
and web based applications confirm to WCAG 20 level AA
conform to guidelines Must
comply with WCAG 20 level
AA (excludes live captioning
and pre-recorded audio
description) by January 1
2021
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Ensure website web content and web based applications are WCAG
Level AA compliant
Ensure all websites web content and web based applications that
the college controls directly or through a contractual relationship
and where meeting the requirements are technically feasible are
compliant with WCAG 20 level AA
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2021
Status Ongoing
Part II Information and Communication Standards ndash s15
AODA Standards Regulation II Educational amp Training Resources and Reference o Reg19111 s Materials 15
Deliverables Provide educational training Programs will provide educational and
resources and materials in an training resources and materials in a format
accessible format upon that takes into account the accessibility
request needs of the person with a disability
Completely mobile college by 2015 will
ensure alternative formats are available
Provide program information All student records are available in an
and student records in accessible format upon request
accessible format
Administrative Responsibility
Activities Ensure each academic area understands the process for requesting
and producing alternate format upon request
Students will use the Accessibility Centre for all disability related
inquiries and all staff inquiries can be directed to LINC or IT
The College wide mobile project will assist with the providing
alternative formats
Encourage all areas of the College to create conversion-ready
documents including program information and electronic
communications as part of their general professional practice to
eliminate the barriers caused by paper documents and
communications
All student records are available in an accessible format upon
request
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete and Group IT LINC Ongoing and all College Departments
Kurtis Gray
AODA Working Complete Group IT and Registrarrsquos Office
Part II Information and Communication Standards ndash s16
AODA Standards Regulation Reference o Reg19111 s 16
Provide educators with
accessibility awareness
training related to accessible
program or course design
delivery and instruction
II Training to Educators
Deliverables All faculty members coursecurriculum
designers etc will be trained in accessibility
awareness and universal instructional
design principles
Administrative Responsibility
Activities Integrate the sector wide Accessibility Awareness training module
from Ontario Colleges into LION Lambtonrsquos learning management
system
All AODA training modules can be accessed from the AODA webpage
Include links to all AODA training modules and instructional
information within our new hire package
Responsibility CMT Champion
AODA Working Group and Human
Resources
Shari McCutcheon
Compliance Deadline January 1st 2013
Status Complete
All AODA training modules are tracked within the HRIS system to
ensure completion by all staff
Part II Information and Communication Standards ndash s17
AODA Standards Regulation Reference o Reg19111 s 17
Provide accessible format or
conversion-ready textbooks by
January 1 2015
II Producers of Educational or Training Materials
Deliverables All College texts print-based educational or
training supplementary learning resources
have accessible or conversion-ready
versions available upon request
Administrative Responsibility
Activities College sector AODA Working Group to develop implementation
plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate multimedia etc
Responsibility CMT Champion
AODA Working Group and IT
Tim Pearce and all Academic Deans
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s17
AODA Standards Regulation
Reference o Reg19111 s
17
II Producers of Educational or Training
Materials
Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January
1st 2020
Deliverables Activities Status
Producers of educational
training material ndash
supplementary print materials
by January 1 2020
All College or training supplementary
learning resources have accessible or
conversion-ready versions available upon
request
College sector AODA Group to develop implementation plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate supplementary print materials etc
Enhance the mobile learning environment
Part II Information and Communication Standards ndash s18
AODA Standards Regulation II Libraries print based resources Reference o Reg19111 s 18
Deliverables Provide accessible or All campus libraries must provide or acquire
conversion ready print-based an accessible or conversion-ready format of
resources on requesti print digital or multimedia resources or
materials upon request
Administrative Responsibility
Activities College sector AODA working group will be addressing this obligation
Review this obligation with the LRC noting their digital and multi
media resources and suggest conversion alternatives
LINC VP Academic and LRC develop an e-book policy with our fully
mobile learning environment
Responsibility Compliance CMT Deadline January
Responsibility 1st 2020 Status
AODA Working Complete and Group IT LRC Ongoing
Tim Pearce
AODA Working Group and IT
Tim Pearce and all Academic Deans
In Progress
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part II Information and Communication Standards ndash s13 AODA Standards Regulation II Emergency Procedure Plan and Public Safety Reference Information O Reg19111 s 13
Deliverables Emergency procedures and Accessible emergency procedures emergency
public safety information is response plans andor public safety information is
available upon request posted on College website and updated regularly
Part II Information and Communication Standards ndash s13
AODA Standards Regulation II Emergency Procedure Plans and Public Reference Safety Information O Reg19111 s 13
Deliverables Make emergency procedures Post a conversion-ready emergency plan
and public safety information and procedures on the web site and notify
accessible upon request all students and employees of their
existence
Administrative Responsibility
Activities Review the existing accessibility procedures and plans
Update maps and signage of all campuses
and post to website
The Service Disruption link on the website
is updated regularly outlining all
disruptions on all campuses as needed
Responsibility CMT Champion
AODA Working Group Facilities Management and Occupational
Health and Safety
Brent Thomas
Administrative Responsibility
Activities Review current emergency procedures documents and ensure they are accessible
Post new emergency information on the AODA web page and notify all college employees where the information can be found
Increase signage for all buildings
Update annually or as necessary and communicate to all staff
Responsibility CMT Champion
AODA Working Group and Facilities
Management
Brent Thomas
Compliance Deadline January 1 2012
Status Complete and
Ongoing
Compliance Deadline January 1st 2012
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites and web New web site and new web content
content conform to guidelines conform to WCAG 20 level A
New websites and web
content to Level A by January
1 2014
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Identify new websites and new web content to be deployed by
Marketing
Develop project plans for new sitesweb content that required (at a
minimum ) WCAG Level A compliance for websitesweb content
being deployed in 2014
Review all websites web content and web based applications that
the college controls even contractual relationships
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2014
Status Complete
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites web content All internet websites and web content to
and web based applications confirm to WCAG 20 level AA
conform to guidelines Must
comply with WCAG 20 level
AA (excludes live captioning
and pre-recorded audio
description) by January 1
2021
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Ensure website web content and web based applications are WCAG
Level AA compliant
Ensure all websites web content and web based applications that
the college controls directly or through a contractual relationship
and where meeting the requirements are technically feasible are
compliant with WCAG 20 level AA
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2021
Status Ongoing
Part II Information and Communication Standards ndash s15
AODA Standards Regulation II Educational amp Training Resources and Reference o Reg19111 s Materials 15
Deliverables Provide educational training Programs will provide educational and
resources and materials in an training resources and materials in a format
accessible format upon that takes into account the accessibility
request needs of the person with a disability
Completely mobile college by 2015 will
ensure alternative formats are available
Provide program information All student records are available in an
and student records in accessible format upon request
accessible format
Administrative Responsibility
Activities Ensure each academic area understands the process for requesting
and producing alternate format upon request
Students will use the Accessibility Centre for all disability related
inquiries and all staff inquiries can be directed to LINC or IT
The College wide mobile project will assist with the providing
alternative formats
Encourage all areas of the College to create conversion-ready
documents including program information and electronic
communications as part of their general professional practice to
eliminate the barriers caused by paper documents and
communications
All student records are available in an accessible format upon
request
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete and Group IT LINC Ongoing and all College Departments
Kurtis Gray
AODA Working Complete Group IT and Registrarrsquos Office
Part II Information and Communication Standards ndash s16
AODA Standards Regulation Reference o Reg19111 s 16
Provide educators with
accessibility awareness
training related to accessible
program or course design
delivery and instruction
II Training to Educators
Deliverables All faculty members coursecurriculum
designers etc will be trained in accessibility
awareness and universal instructional
design principles
Administrative Responsibility
Activities Integrate the sector wide Accessibility Awareness training module
from Ontario Colleges into LION Lambtonrsquos learning management
system
All AODA training modules can be accessed from the AODA webpage
Include links to all AODA training modules and instructional
information within our new hire package
Responsibility CMT Champion
AODA Working Group and Human
Resources
Shari McCutcheon
Compliance Deadline January 1st 2013
Status Complete
All AODA training modules are tracked within the HRIS system to
ensure completion by all staff
Part II Information and Communication Standards ndash s17
AODA Standards Regulation Reference o Reg19111 s 17
Provide accessible format or
conversion-ready textbooks by
January 1 2015
II Producers of Educational or Training Materials
Deliverables All College texts print-based educational or
training supplementary learning resources
have accessible or conversion-ready
versions available upon request
Administrative Responsibility
Activities College sector AODA Working Group to develop implementation
plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate multimedia etc
Responsibility CMT Champion
AODA Working Group and IT
Tim Pearce and all Academic Deans
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s17
AODA Standards Regulation
Reference o Reg19111 s
17
II Producers of Educational or Training
Materials
Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January
1st 2020
Deliverables Activities Status
Producers of educational
training material ndash
supplementary print materials
by January 1 2020
All College or training supplementary
learning resources have accessible or
conversion-ready versions available upon
request
College sector AODA Group to develop implementation plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate supplementary print materials etc
Enhance the mobile learning environment
Part II Information and Communication Standards ndash s18
AODA Standards Regulation II Libraries print based resources Reference o Reg19111 s 18
Deliverables Provide accessible or All campus libraries must provide or acquire
conversion ready print-based an accessible or conversion-ready format of
resources on requesti print digital or multimedia resources or
materials upon request
Administrative Responsibility
Activities College sector AODA working group will be addressing this obligation
Review this obligation with the LRC noting their digital and multi
media resources and suggest conversion alternatives
LINC VP Academic and LRC develop an e-book policy with our fully
mobile learning environment
Responsibility Compliance CMT Deadline January
Responsibility 1st 2020 Status
AODA Working Complete and Group IT LRC Ongoing
Tim Pearce
AODA Working Group and IT
Tim Pearce and all Academic Deans
In Progress
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites and web New web site and new web content
content conform to guidelines conform to WCAG 20 level A
New websites and web
content to Level A by January
1 2014
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Identify new websites and new web content to be deployed by
Marketing
Develop project plans for new sitesweb content that required (at a
minimum ) WCAG Level A compliance for websitesweb content
being deployed in 2014
Review all websites web content and web based applications that
the college controls even contractual relationships
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2014
Status Complete
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites web content All internet websites and web content to
and web based applications confirm to WCAG 20 level AA
conform to guidelines Must
comply with WCAG 20 level
AA (excludes live captioning
and pre-recorded audio
description) by January 1
2021
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Ensure website web content and web based applications are WCAG
Level AA compliant
Ensure all websites web content and web based applications that
the college controls directly or through a contractual relationship
and where meeting the requirements are technically feasible are
compliant with WCAG 20 level AA
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2021
Status Ongoing
Part II Information and Communication Standards ndash s15
AODA Standards Regulation II Educational amp Training Resources and Reference o Reg19111 s Materials 15
Deliverables Provide educational training Programs will provide educational and
resources and materials in an training resources and materials in a format
accessible format upon that takes into account the accessibility
request needs of the person with a disability
Completely mobile college by 2015 will
ensure alternative formats are available
Provide program information All student records are available in an
and student records in accessible format upon request
accessible format
Administrative Responsibility
Activities Ensure each academic area understands the process for requesting
and producing alternate format upon request
Students will use the Accessibility Centre for all disability related
inquiries and all staff inquiries can be directed to LINC or IT
The College wide mobile project will assist with the providing
alternative formats
Encourage all areas of the College to create conversion-ready
documents including program information and electronic
communications as part of their general professional practice to
eliminate the barriers caused by paper documents and
communications
All student records are available in an accessible format upon
request
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete and Group IT LINC Ongoing and all College Departments
Kurtis Gray
AODA Working Complete Group IT and Registrarrsquos Office
Part II Information and Communication Standards ndash s16
AODA Standards Regulation Reference o Reg19111 s 16
Provide educators with
accessibility awareness
training related to accessible
program or course design
delivery and instruction
II Training to Educators
Deliverables All faculty members coursecurriculum
designers etc will be trained in accessibility
awareness and universal instructional
design principles
Administrative Responsibility
Activities Integrate the sector wide Accessibility Awareness training module
from Ontario Colleges into LION Lambtonrsquos learning management
system
All AODA training modules can be accessed from the AODA webpage
Include links to all AODA training modules and instructional
information within our new hire package
Responsibility CMT Champion
AODA Working Group and Human
Resources
Shari McCutcheon
Compliance Deadline January 1st 2013
Status Complete
All AODA training modules are tracked within the HRIS system to
ensure completion by all staff
Part II Information and Communication Standards ndash s17
AODA Standards Regulation Reference o Reg19111 s 17
Provide accessible format or
conversion-ready textbooks by
January 1 2015
II Producers of Educational or Training Materials
Deliverables All College texts print-based educational or
training supplementary learning resources
have accessible or conversion-ready
versions available upon request
Administrative Responsibility
Activities College sector AODA Working Group to develop implementation
plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate multimedia etc
Responsibility CMT Champion
AODA Working Group and IT
Tim Pearce and all Academic Deans
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s17
AODA Standards Regulation
Reference o Reg19111 s
17
II Producers of Educational or Training
Materials
Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January
1st 2020
Deliverables Activities Status
Producers of educational
training material ndash
supplementary print materials
by January 1 2020
All College or training supplementary
learning resources have accessible or
conversion-ready versions available upon
request
College sector AODA Group to develop implementation plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate supplementary print materials etc
Enhance the mobile learning environment
Part II Information and Communication Standards ndash s18
AODA Standards Regulation II Libraries print based resources Reference o Reg19111 s 18
Deliverables Provide accessible or All campus libraries must provide or acquire
conversion ready print-based an accessible or conversion-ready format of
resources on requesti print digital or multimedia resources or
materials upon request
Administrative Responsibility
Activities College sector AODA working group will be addressing this obligation
Review this obligation with the LRC noting their digital and multi
media resources and suggest conversion alternatives
LINC VP Academic and LRC develop an e-book policy with our fully
mobile learning environment
Responsibility Compliance CMT Deadline January
Responsibility 1st 2020 Status
AODA Working Complete and Group IT LRC Ongoing
Tim Pearce
AODA Working Group and IT
Tim Pearce and all Academic Deans
In Progress
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part II Information and Communication Standards ndash s14
AODA Standards Regulation II Accessible Web Sites and Web Content Reference O Reg19111 s 14
Deliverables
Ensure websites web content All internet websites and web content to
and web based applications confirm to WCAG 20 level AA
conform to guidelines Must
comply with WCAG 20 level
AA (excludes live captioning
and pre-recorded audio
description) by January 1
2021
Administrative Responsibility
Activities
Create awareness of this obligation and have IT provide resources
Create training material and train all key staff on WCAG 20 guidelines
Ensure website web content and web based applications are WCAG
Level AA compliant
Ensure all websites web content and web based applications that
the college controls directly or through a contractual relationship
and where meeting the requirements are technically feasible are
compliant with WCAG 20 level AA
Responsibility CMT Champion
Marketing Department IT
Department AODA Working
Group
Cindy Buchanan and Terry Babbey
Compliance Deadline January 1st 2021
Status Ongoing
Part II Information and Communication Standards ndash s15
AODA Standards Regulation II Educational amp Training Resources and Reference o Reg19111 s Materials 15
Deliverables Provide educational training Programs will provide educational and
resources and materials in an training resources and materials in a format
accessible format upon that takes into account the accessibility
request needs of the person with a disability
Completely mobile college by 2015 will
ensure alternative formats are available
Provide program information All student records are available in an
and student records in accessible format upon request
accessible format
Administrative Responsibility
Activities Ensure each academic area understands the process for requesting
and producing alternate format upon request
Students will use the Accessibility Centre for all disability related
inquiries and all staff inquiries can be directed to LINC or IT
The College wide mobile project will assist with the providing
alternative formats
Encourage all areas of the College to create conversion-ready
documents including program information and electronic
communications as part of their general professional practice to
eliminate the barriers caused by paper documents and
communications
All student records are available in an accessible format upon
request
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete and Group IT LINC Ongoing and all College Departments
Kurtis Gray
AODA Working Complete Group IT and Registrarrsquos Office
Part II Information and Communication Standards ndash s16
AODA Standards Regulation Reference o Reg19111 s 16
Provide educators with
accessibility awareness
training related to accessible
program or course design
delivery and instruction
II Training to Educators
Deliverables All faculty members coursecurriculum
designers etc will be trained in accessibility
awareness and universal instructional
design principles
Administrative Responsibility
Activities Integrate the sector wide Accessibility Awareness training module
from Ontario Colleges into LION Lambtonrsquos learning management
system
All AODA training modules can be accessed from the AODA webpage
Include links to all AODA training modules and instructional
information within our new hire package
Responsibility CMT Champion
AODA Working Group and Human
Resources
Shari McCutcheon
Compliance Deadline January 1st 2013
Status Complete
All AODA training modules are tracked within the HRIS system to
ensure completion by all staff
Part II Information and Communication Standards ndash s17
AODA Standards Regulation Reference o Reg19111 s 17
Provide accessible format or
conversion-ready textbooks by
January 1 2015
II Producers of Educational or Training Materials
Deliverables All College texts print-based educational or
training supplementary learning resources
have accessible or conversion-ready
versions available upon request
Administrative Responsibility
Activities College sector AODA Working Group to develop implementation
plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate multimedia etc
Responsibility CMT Champion
AODA Working Group and IT
Tim Pearce and all Academic Deans
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s17
AODA Standards Regulation
Reference o Reg19111 s
17
II Producers of Educational or Training
Materials
Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January
1st 2020
Deliverables Activities Status
Producers of educational
training material ndash
supplementary print materials
by January 1 2020
All College or training supplementary
learning resources have accessible or
conversion-ready versions available upon
request
College sector AODA Group to develop implementation plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate supplementary print materials etc
Enhance the mobile learning environment
Part II Information and Communication Standards ndash s18
AODA Standards Regulation II Libraries print based resources Reference o Reg19111 s 18
Deliverables Provide accessible or All campus libraries must provide or acquire
conversion ready print-based an accessible or conversion-ready format of
resources on requesti print digital or multimedia resources or
materials upon request
Administrative Responsibility
Activities College sector AODA working group will be addressing this obligation
Review this obligation with the LRC noting their digital and multi
media resources and suggest conversion alternatives
LINC VP Academic and LRC develop an e-book policy with our fully
mobile learning environment
Responsibility Compliance CMT Deadline January
Responsibility 1st 2020 Status
AODA Working Complete and Group IT LRC Ongoing
Tim Pearce
AODA Working Group and IT
Tim Pearce and all Academic Deans
In Progress
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part II Information and Communication Standards ndash s15
AODA Standards Regulation II Educational amp Training Resources and Reference o Reg19111 s Materials 15
Deliverables Provide educational training Programs will provide educational and
resources and materials in an training resources and materials in a format
accessible format upon that takes into account the accessibility
request needs of the person with a disability
Completely mobile college by 2015 will
ensure alternative formats are available
Provide program information All student records are available in an
and student records in accessible format upon request
accessible format
Administrative Responsibility
Activities Ensure each academic area understands the process for requesting
and producing alternate format upon request
Students will use the Accessibility Centre for all disability related
inquiries and all staff inquiries can be directed to LINC or IT
The College wide mobile project will assist with the providing
alternative formats
Encourage all areas of the College to create conversion-ready
documents including program information and electronic
communications as part of their general professional practice to
eliminate the barriers caused by paper documents and
communications
All student records are available in an accessible format upon
request
Responsibility Compliance CMT Champion Deadline January
1st 2013 Status
AODA Working Complete and Group IT LINC Ongoing and all College Departments
Kurtis Gray
AODA Working Complete Group IT and Registrarrsquos Office
Part II Information and Communication Standards ndash s16
AODA Standards Regulation Reference o Reg19111 s 16
Provide educators with
accessibility awareness
training related to accessible
program or course design
delivery and instruction
II Training to Educators
Deliverables All faculty members coursecurriculum
designers etc will be trained in accessibility
awareness and universal instructional
design principles
Administrative Responsibility
Activities Integrate the sector wide Accessibility Awareness training module
from Ontario Colleges into LION Lambtonrsquos learning management
system
All AODA training modules can be accessed from the AODA webpage
Include links to all AODA training modules and instructional
information within our new hire package
Responsibility CMT Champion
AODA Working Group and Human
Resources
Shari McCutcheon
Compliance Deadline January 1st 2013
Status Complete
All AODA training modules are tracked within the HRIS system to
ensure completion by all staff
Part II Information and Communication Standards ndash s17
AODA Standards Regulation Reference o Reg19111 s 17
Provide accessible format or
conversion-ready textbooks by
January 1 2015
II Producers of Educational or Training Materials
Deliverables All College texts print-based educational or
training supplementary learning resources
have accessible or conversion-ready
versions available upon request
Administrative Responsibility
Activities College sector AODA Working Group to develop implementation
plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate multimedia etc
Responsibility CMT Champion
AODA Working Group and IT
Tim Pearce and all Academic Deans
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s17
AODA Standards Regulation
Reference o Reg19111 s
17
II Producers of Educational or Training
Materials
Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January
1st 2020
Deliverables Activities Status
Producers of educational
training material ndash
supplementary print materials
by January 1 2020
All College or training supplementary
learning resources have accessible or
conversion-ready versions available upon
request
College sector AODA Group to develop implementation plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate supplementary print materials etc
Enhance the mobile learning environment
Part II Information and Communication Standards ndash s18
AODA Standards Regulation II Libraries print based resources Reference o Reg19111 s 18
Deliverables Provide accessible or All campus libraries must provide or acquire
conversion ready print-based an accessible or conversion-ready format of
resources on requesti print digital or multimedia resources or
materials upon request
Administrative Responsibility
Activities College sector AODA working group will be addressing this obligation
Review this obligation with the LRC noting their digital and multi
media resources and suggest conversion alternatives
LINC VP Academic and LRC develop an e-book policy with our fully
mobile learning environment
Responsibility Compliance CMT Deadline January
Responsibility 1st 2020 Status
AODA Working Complete and Group IT LRC Ongoing
Tim Pearce
AODA Working Group and IT
Tim Pearce and all Academic Deans
In Progress
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part II Information and Communication Standards ndash s16
AODA Standards Regulation Reference o Reg19111 s 16
Provide educators with
accessibility awareness
training related to accessible
program or course design
delivery and instruction
II Training to Educators
Deliverables All faculty members coursecurriculum
designers etc will be trained in accessibility
awareness and universal instructional
design principles
Administrative Responsibility
Activities Integrate the sector wide Accessibility Awareness training module
from Ontario Colleges into LION Lambtonrsquos learning management
system
All AODA training modules can be accessed from the AODA webpage
Include links to all AODA training modules and instructional
information within our new hire package
Responsibility CMT Champion
AODA Working Group and Human
Resources
Shari McCutcheon
Compliance Deadline January 1st 2013
Status Complete
All AODA training modules are tracked within the HRIS system to
ensure completion by all staff
Part II Information and Communication Standards ndash s17
AODA Standards Regulation Reference o Reg19111 s 17
Provide accessible format or
conversion-ready textbooks by
January 1 2015
II Producers of Educational or Training Materials
Deliverables All College texts print-based educational or
training supplementary learning resources
have accessible or conversion-ready
versions available upon request
Administrative Responsibility
Activities College sector AODA Working Group to develop implementation
plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate multimedia etc
Responsibility CMT Champion
AODA Working Group and IT
Tim Pearce and all Academic Deans
Compliance Deadline January 1st 2015
Status Complete and
Ongoing
Part II Information and Communication Standards ndash s17
AODA Standards Regulation
Reference o Reg19111 s
17
II Producers of Educational or Training
Materials
Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January
1st 2020
Deliverables Activities Status
Producers of educational
training material ndash
supplementary print materials
by January 1 2020
All College or training supplementary
learning resources have accessible or
conversion-ready versions available upon
request
College sector AODA Group to develop implementation plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate supplementary print materials etc
Enhance the mobile learning environment
Part II Information and Communication Standards ndash s18
AODA Standards Regulation II Libraries print based resources Reference o Reg19111 s 18
Deliverables Provide accessible or All campus libraries must provide or acquire
conversion ready print-based an accessible or conversion-ready format of
resources on requesti print digital or multimedia resources or
materials upon request
Administrative Responsibility
Activities College sector AODA working group will be addressing this obligation
Review this obligation with the LRC noting their digital and multi
media resources and suggest conversion alternatives
LINC VP Academic and LRC develop an e-book policy with our fully
mobile learning environment
Responsibility Compliance CMT Deadline January
Responsibility 1st 2020 Status
AODA Working Complete and Group IT LRC Ongoing
Tim Pearce
AODA Working Group and IT
Tim Pearce and all Academic Deans
In Progress
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part II Information and Communication Standards ndash s17
AODA Standards Regulation
Reference o Reg19111 s
17
II Producers of Educational or Training
Materials
Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January
1st 2020
Deliverables Activities Status
Producers of educational
training material ndash
supplementary print materials
by January 1 2020
All College or training supplementary
learning resources have accessible or
conversion-ready versions available upon
request
College sector AODA Group to develop implementation plans
Develop additional accessible procedures within the Accessibility
Policy to incorporate supplementary print materials etc
Enhance the mobile learning environment
Part II Information and Communication Standards ndash s18
AODA Standards Regulation II Libraries print based resources Reference o Reg19111 s 18
Deliverables Provide accessible or All campus libraries must provide or acquire
conversion ready print-based an accessible or conversion-ready format of
resources on requesti print digital or multimedia resources or
materials upon request
Administrative Responsibility
Activities College sector AODA working group will be addressing this obligation
Review this obligation with the LRC noting their digital and multi
media resources and suggest conversion alternatives
LINC VP Academic and LRC develop an e-book policy with our fully
mobile learning environment
Responsibility Compliance CMT Deadline January
Responsibility 1st 2020 Status
AODA Working Complete and Group IT LRC Ongoing
Tim Pearce
AODA Working Group and IT
Tim Pearce and all Academic Deans
In Progress
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part II Information and Communication Standards ndash s18
bull Provide procure or acquire AODA Working In Progress accessible or conversion- Group IT LRC ready format of digital Tim Pearce based resources (upon request) By January 2020
AODA Standards Regulation
Reference o Reg19111 s
18
II Libraries digital-based resources Administrative Responsibility Responsibility CMT
Responsibility
Compliance
1st 2015 Deadline January
Deliverables Activities Status
Develop a process to meet this obligation College sector AODA working group will be addressing this
obligation
Review this obligation with the LRC
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part III Employment Standards
Part III Employment Standards ndash s22
AODA Standards Regulation III Recruitment General Reference o Reg19111 s 22
Deliverables Notify applicants about Prospective applicants are advised of the
accommodation in availability of accommodations
recruitment process
Part III Employment Standards ndash s23
AODA Standards Regulation III Recruitment General Reference o Reg19111s23
Deliverables Notify applicants selected that Selected applicants are advised of the
accommodations are available availability of accommodations
upon request
Provide suitable Applicants with disabilities receive
accommodation upon request appropriate accommodations
Administrative Responsibility
Activities Participate in college sector AODA working group subcommittee to
review recruitment obligations
Revise recruitment material job postings amp email correspondence with
applicants to include a statement regarding inclusive hiring practices at
the college
Enhance Recruitment webpage
Administrative Responsibility
Activities Revise email correspondence with selected applicants and provide
policy reference
Develop a workplace accommodation process
Review interview and testing procedures for accessibility barriers
Responsibility CMT Champion
AODA Working Group and Human
Resources
Colleen Charlton
Responsibility CMT Champion
Human Resources
Colleen Charlton
Compliance Deadline January 1st 2014
Status In Progress
Compliance Deadline January 1st 2014
Status Complete and
Ongoing
Complete and Ongoing
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part III Employment Standards ndash s24
AODA Standards Regulation III Recruitment General Administrative Responsibility Compliance Deadline Reference o Reg19111s 24 January 1st 2014
Deliverables Activities Status
Responsibility CMT Champion
Notify successful applicants of
accommodation policies
New employees are advised of the
accommodation policy
Update hiring package to include information on the accommodation policy AODA Working Group and Human
Resources
Complete and Ongoing
Colleen Charlton
Part III Employment Standards ndash s25
AODA Standards Regulation Reference o Reg19111s 25
Tell employees of policies
supporting employees with
disabilities
III Recruitment General
Deliverables All employees are advised of the
supports available to individuals
with disabilities
Administrative Responsibility
Activities Revise HR Policies to include employee supports and post on HR webpage and
on the Recruitment page of College website
Incorporate Employee Accommodation Process as outlined in the IASR Toolkit
Responsibility CMT Champion
AODA Working Group and Human
Resources
Compliance Deadline January 1st 2014
Status
Complete and Ongoing
Provide information to new
employees
All new employees receive
information about the policy
during orientation
Communicate with all employees about revisions to the policy and their right to
support
Revise orientation packages to ensure inclusion of new materials
Colleen Charlton and Shari
McCutcheon AODA Working
Group and Human Resources
Complete and Ongoing
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part III Employment Standards ndash s26
AODA Standards Regulation III Recruitment General Administrative Responsibility Responsibility Compliance Reference o Reg19111s 26 CMT Champion Deadline January
1st 2014 Deliverables Activities Status
Provide accessible formats Alternative formats and supports Establish a point of contact for employees within HR and inform all employees AODA Working In Progress
and communications supports are provided upon request in of how to access support Group and Human
for job or workplace
information
consultation with the employee
conversion-ready documents and
electronic communications are
Encourage all areas of the College to create conversion-ready documents and
electronic communications as part of their general professional practice to
Resources
Shari McCutcheon
the established standard for all eliminate the barriers caused by paper documents and communications
College communications
Part III Employment Standards ndash s27
AODA Standards III Recruitment General Administrative Responsibility Responsibility Compliance Regulation Reference o CMT Champion Deadline January Reg19111s 27 1st 2014
Deliverables Activities Status Provide individualized Employees with disabilities receive Develop criteria for determining when an employee with a disability requires AODA Working Complete and
workplace emergency an individualized emergency plan an individualized workplace response plan Group Facilities Ongoing
response information as soon
as practicable
kept jointly by HR and
Occupational and Health and Meet with specific employees to receive their input for their plans
Management Occupational
Safety Copies will also be left with
Security
Health and Safety and Human Resources
Brent Thomas
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Provide information to
person designated to provide
assistance upon consent
Review individualized
workplace emergency
response information
Communicate with all
employees on an annual
basis and update plans as
necessary on an on-going
basis
Persons providing assistance are
informed of plans and their role
and are advised of any changes
Employees and managers are
notified annually to update their
plans with HR
Part III Employment Standards ndash s29
AODA Standards Regulation Reference o Reg19111 s 29 Develop a documented
return-to-work process
III Recruitment General
Deliverables
Lambtonrsquos Return to Work
procedures meets AODA
standards
Develop process for establishing support teams for employees with disabilities
Departmental Manager in conjunction with Occupational Health and Safety
meet with those providing assistance to go over the plan(s)
Communicate with all employees on an annual basis and update plans as
necessary on an on-going basis
Administrative Responsibility
Activities
Participate in a working group as part of the college sector AODA group
Review Lambtonrsquos RTW policy and procedures and revise as necessary using
Ontario Colleges Tool Kit example as a template
AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Brent Thomas AODA Working Complete and Group Facilities Ongoing
Management and Human Resources
Responsibility Compliance Deadline CMT Champion January 1st 2014
Status
AODA Working Complete and Ongoing Group Facilities
Management and Human Resources
Shari McCutcheon
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part III Employment Standards ndash s28
Administrative Responsibility
Activities
Responsibility CMT Champion
Review our RTW accommodation plan format with the RTW Coordinator
Incorporate the Ontario Colleges tool kit template for accommodation plans
and make available to all members of the HR team and RTW team
AODA Working Group Facilities
Management and HR
Shari McCutcheon
Administrative Responsibility
Activities
Responsibility CMT Champion
Review PMS and revise as necessary using Ontario Colleges Tool Kit template as a
model
AODA Working Group and
Human Resources
Colleen Charlton
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 28 Develop written process for
documented individual
accommodation plans1
Part III Employment Standards ndash s30
III Documented Individual Accommodation Plans
Deliverables Any employee requiring
accommodations has a written plan
in the Human Resources
Department and in the Health and
Safety Department
AODA Standards III Documented Individual Regulation Reference o Accommodation Plans Reg19111s 30 Deliverables Include accessibility Lambton Performance
considerations in Management Systems meet AODA
performance management standards
processes
1 This includes how employee can participate and be assessed how employer can request accommodation be achieved how employee can request participation of union representative and personal
information will remain private frequency plan will be reviewed and updated how reasons for denied request will be communicated and plan will be provided to employee
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part III Employment Standards ndash s31
Administrative Responsibility
Activities Review Lambtonrsquos career development and advancement processes for
possible barriers
Provide college wide communication
Administrative Responsibility
Activities Review Lambtonrsquos redeployment processes for possible barriers
Responsibility CMT Champion
Human Resources
Spencer Dickson
Responsibility CMT Champion
Human Resources
Spencer Dickson
Compliance Deadline January 1 2014
Status Complete and Ongoing
Compliance Deadline January 1 2014
Status Complete and Ongoing
AODA Standards Regulation Reference o Reg19111s 31 Include accessibility
considerations in career
development and
advancement processes
Part III Employment Standards ndash s32
III Documented Individual Accommodation Plans
Deliverables A barrier-free career development
and advancement process for
employees with disabilities
AODA Standards Regulation Reference o Reg19111s 32 Include accessibility
considerations in
redeployment processes
III Documented Individual Accommodation Plans
Deliverables A barrier-free redeployment
process for employees with
disabilities
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part IV Design of Public Spaces (Built Environment)-s80
AODA IV Design of Public Spaces Administrative Responsibility Responsibility Compliance Deadline Standards CMT Champion January 1 2014 Regulation Deliverables Activities Status Reference o Reg19111 s80 Provide acces Newly constructed outdoor public spaces and all services Physical Resources has strived to comply with the proposed Complete and Ongoing sible public areas (built after January 1 2016) will meet all Built Environment Standards since the introduction of the spaces requirements including Recreation trails AODA in 2005 Physical Resources continues to comply Procedures are in place
Public eating areas Outdoor play areas for preventative and with the regulation and apply the new standards when Exterior paths Accessible parking Obtaining services emergency designing new facilities and when carrying modification to
maintenance of existing facilities When identified and when viable to do accessible elements in
so existing non‐conforming facilities will be brought up to public spaces and for
the new standards as per the legislation dealing with temporary
disruptions when accessible elements are
not in working order
Facilities Management
Brent Thomas
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Part VI Transportation Standards
Part VI Transportation Standards ndash s76
AODA Standards Regulation Reference o Reg19111 s 76
II Transportation Administrative Responsibility Responsibility CMT Champion
Compliance Deadline January 1st 2013
Deliverables Activities Status Provide accessible
transportation
All College activities requiring
transportation shall provide
accessible transportation upon
request
All College activities that provide transportation will provide accessible
transportation or an equivalent service upon request
Facilities Management and Student
Services
Brent Thomas amp Kurtis Gray
Complete
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-
Legend
Yellow - General Requirements
Green - Information and Communication Standards
Orange - Employment Standards
Purple ndash Design of Public Spaces
Blue ndash Transportation Standards
- TITLE
- Part I ndashGeneral Standards
- Part II Information and Communication Standards
- Part III Employment Standards
- Part IV Design of Public Spaces (Built Environment)-s80
- Part VI Transportation Standards
- Legend
-