Training Course
Intermediate for Translators
2
Learning Objectives
How to…
Effectively process multiple files through projects
Automate processes using batch tasks
Use project statistics and reports
Use the editor more efficiently
Verify translated documents automatically
Review translated documents
3
Agenda
Training Outline
Training Presentation
Questions & Answers
Training Outline
5
Training Outline
Effectively processing multiple documents with projects
Creating a new project
• Specifying general project information (name, due date, language pair)
• Adding source documents and reference files
• Adding language resources, i.e. TMs, AutoSuggest Dictionaries, and
termbases
• Automated project file preparation
Reading the project statistics
• General project overview
• Reading the analyze/pre-translate reports
• Project files overview
Translating pre-translated files
• Multiple TM lookup
• global find and replace
• Changing the segmentation on the fly: splitting and merging segments
• Display filtering: only showing segments of a particular type
• Creating an AutoText entry on the fly
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Training Outline
Finalizing the project
• Updating the TM with all reviewed document content
• Creating the target files to deliver
Merging several files into one
Use case for merging documents, i.e. QA check and find/replace
operations in a single document rather than in many files
Effective repetition handling: AutoPropagate settings
Automated quality assurance (QA)
What is a QA Check?
Configuring QA settings
Interactive vs. batch verification
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Training Outline
Ensuring terminological consistency through term
verification
What is term verification?
Configuring the verification options
Reviewing files
Effectively handling reviews in SDL Trados Studio
Opening a translation in review mode
Applying and tracking changes
Adding comments
Signing off on translations
Open the file in sign-off mode
Filter for all segments with comments and/or changes
Accepting changes
Rejecting changes
Training Presentation
Open document vs. New project
Translation Projects in SDL Trados Studio 2011
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DOC/X, PPT/X, XLS/X …
Translating Single Files (Open document)
A single file project is automatically created (.sdlproj) in the location of your source
files.
• Save Target as
• Update TM
• Mark as complete
• Remove from list
Save
translation Translation
• Look-up in TM, TB, AS
• Confirm translations
• Add comments
• Preview
• Spell checking (F7)
• QA Verification (F8)
• Terminology verification
Open
document
• Open document
• Add TM, TB, AS
• Save bilingual
SDLXLIFF
DOC/X,
PPT/X,
XLS/X
…
SDLXLIFF SDLXLIFF
SDLTM
BPM
SDLTB
One file
One target language
Default settings
Translation/review in one
No automated preparation
Translate quickly
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Project
creation
Review
Translation Projects (New project)
Translation Review
SDL Trados Studio 2011 creates its own project folder structure!
Note: You can save the translated documents at any time!
Project
preparation
Project
finalization Delivery
Multiple files (incl.
reference and localizable
files)
Multiple target languages
Automatic preparation
Project templates
Package workflow
Translation Processes Detailed View
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• Confirm translations
• Add comments
• Preview
• Display filter
• Spell checking (F7)
• QA Verification (F8)
• Terminology
verification
Translation
• Convert to translatable
format
• Copy to target
languages
• Analyze
• Pre-translate
• Create project TM
• Apply PerfectMatch
• Read reports
• Prepare quote
• Schedule project
Project
preparation
• Project information
• Languages
• Files Source files
Reference files
Localizable files
• Merge files
• Translation Memories
• Termbases
• AutoSuggest
dictionaries
• QA settings
Project
creation
Preparing a Translation Project in SDL Trados Studio 2011
You might want to pseudo-translate and test your files before starting the translation
project. You can use project templates to speed-up the project creation.
• Convert to supported
file format
• Check formatting
• Hide text
Pre-production &
file preparation
…
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Merge multiple translation documents into one SDLXLIFF
Useful when dealing with chunk files
Merge different file types
Useful when dealing with files with a lot of cross-file repetitions
SDLXLIFF
Merging Files
Faster than opening dozens of single files in the Editor one-by-one.
Project
preparation
Project
creation
• Merge files!
Translation
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Working with Several Translation Memories
During translation
you can:
Look up entries in
several translation
memories
Copy entries from
several translation
memories into your
translation
Use concordance
search on several
translation memories
Select and update
several translation
memories
Translation
SDLTM
SDLTM
SDLTM
BPM
SDLTB
You can create seperate TMs for each customer, department or subject field and use
them in combination according to the project requirements.
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Using Reports and Statistics
File analysis statistics
How many fuzzy matches
contain the translation
memories
Information on repetitions etc.
Verify files report
How many errors have been
found
Confirmation statistics
How much content has already been translated
Pre-translation statistics
How many segments have been automatically pre-translated using the TMs
specified
Reports and Statistics help you planning and budgeting your translation project.
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Splitting / Merging Segments
Documents are split according to pre-defined segmentation
rules
Correction is possible in the Editor through the context
menu
You cannot merge segments over structural element boundaries e.g. paragraphs!
Merge segment Split segment
Right-click on
selected
segment IDs!
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Using AutoPropagate
Confirmed translations will automatically be copied to
all repeated segments in the same document.
Depending on the AutoPropagate settings auto-propagated
segments can be automatically confirmed.
AutoPropagation works for exact and fuzzy matches.
By default already confirmed segments will not be overwritten by
AutoPropagate.
AutoPropagate helps you to increase consistency in translated documents.
Tools > Options > Editor > AutoPropagation
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Using AutoText
Extends the AutoSuggest functionality
Words or phrases appearing frequently in your current translation
that are not proposed from the AutoSuggest dictionary can be
added to an AutoText list.
Entries from the AutoText list will be proposed by AutoSuggest if
you enter at least 4 characters.
Tools > Options > AutoSuggest > AutoText
AutoText lists are created per target language.
You can add new words and phrases during translation via
Tools > Add AutoText Entry.
AutoText entries can be imported and exported (.autotxt).
ALT+F7
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New!
Reviewing and Signing-off Translated Files Using Track Changes
View > Toolbars > Display Filter
• Open for sign-off
• Filter tracked changes
• Spell checking
• Filter comments
• Tag Verification
• QA Checking
• Terminology verification
Sign-off Project
finalization
• Update TMs
• Update TBs
• Save translated files
• Export files
Review
• Open for review
• Track changes
• Approve / reject
translations
• Add comments
• Preview
• Display filter
• Spell checking (F7)
• QA Verification (F8)
• Terminology
verification
SDLXLIFF
SDLXLIFF
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Tracking Changes
Tracked changes from MS Word can be imported when using the SDLXLIFF
converter for MS Word!
The display filter can be found under View > Toolbars > Display filter.
SDLRPX
• Open for sign-off
• Display filter > Segments
with track changes
• Accept / reject change
• Add comments
• …
Sign-off
• Review documents
with track changes
and comments
Project
finalization
• Update TMs
• Update TBs
• Save translated files
• Export files
New!
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Tracking Changes
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Working With Comments
The display filter can be found under View > Toolbars > Display filter.
Add conventions for using comments to translation guidelines.
• Add comments
• Document
• Segment
• Selection
• Display filter >
Segments with
comments
• Edit comments
• Delete comments
SDLRPX
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Batch Tasks > Verify
Verifying Translated Documents
Review Translation
Interactive verification (Ctrl+Enter)
F7 / F8
Tools > Options > Verification & Tools > Options > Editor > Spelling
QA Checker options can be saved in a QA Checker profile
Report Error
Warning
Note
Spell checking
Hunspell
Microsoft Office
Segment verification
with QA Checker 3.0
Segment verification
Inconsistencies
Punctuation
Numbers
Word List
Regular Expressions
Trademark Check
Length verification
Exclude Segments
Terminology verification
Check for forbidden terms
Check for non-usage of target
term
Check for terms without
translation in TB
Document verification
Tag verification
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New!
SDLXLIFF
Verifying Terminology
Tools > Options > Verification > Terminology Verification
F8
EN: Terms are automatically recognized
during translation.
DE: Terms werden beim Übersetzen
erkannt.
EN: term
DE: Terminus
└ Status: approved
Term
└ Status: forbidden
EN: translation
FR: traduction
EN: automatically
DE: automatisch
SDLTB
Warning: Missing target term in translation
Error: Forbidden term
Note: Missing target term
in termbase
Report
Terminology verification
Supported File Types
Additional Information
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Supported File Types
Office Formats
Microsoft Word (2000, XP, 2003, 2007, 2010)
Microsoft PowerPoint (XP, 2003, 2007, 2010)
Microsoft Excel (2000, XP, 2003, 2007, 2010)
OpenOffice
Desktop Publishing Formats
Adobe FrameMaker (8, 9, 10 MIF files)
Adobe InDesign (CS2, CS3, CS4, CS5 INX & IDML files)
Adobe InCopy (CS4, CS5 ICML)
QuarkXPress (through SDL Trados 2007)
Interleaf / QuickSilver (through SDL Trados 2007)
PageMaker (through SDL Trados 2007)
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Supported File Types
Software
Java Resources
DLLs, Executables (through SDL Passolo)
Microsoft .NET Resources
Mark-up Formats
HTML
Custom XML
XLIFF
OASIS DITA, DocBook, and W3C ITS compliant XML
SGML (through SDL Trados 2007)
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Supported File Types
Text-only Formats
Delimited text files
Custom text formats through freely-definable
regular expressions filter
Bilingual Formats
DOC/X (SDL Trados)
TTX (SDL Trados)
ITD (SDLX)
SDLXLIFF
For all file formats various settings are available under:
Tools > Options > File types
Questions?
https://support.sdl.com
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This presentation and its content are SDL confidential unless otherwise specified, and may not be copied, used or distributed except as authorised by SDL.
Illustrations and concepts copyright © 2011 by Loctimize GmbH. All rights reserved.
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