Informational event
International Student Fair
for the “Open University 2019”
International Student Fair
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Open University 2019International Student Fair | Palace inner courtyard
Friday, 5 July Dies academicus
1 pm - 1 am International Student Fair
Saturday, 6 July Open Day
noon - 6 pm International Student Fair
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International Student Fair 2019
All info >>www.uni-hohenheim.de/en/student-fair
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General info• Festival tent with catering by Studierendenwerk (Mensa)
• Various food items
• Beer & soft drinks
• Stage with musical entertainment program in the tent
• Outdoor seating
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Registration procedure
Participate in info event
Online registration
Selection by Marketing
Preliminary confirmation
Transfer deposit & stand fee
Final confirmation
of participation
Electrical requirementsIf applicable,
restaurant permit
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Registration procedure
Participate in info event
Online registration
Selection by Marketing
Preliminary confirmation
Transfer deposit & stand fee
Final confirmation
of participation
Electrical requirementsIf applicable,
restaurant permit
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Online RegistrationONLY between
Monday, 15 April starting at 8 amAnd
Tuesday, 16 April midnight
www.uni-hohenheim.de/en/registration-student-fair
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Online Registration
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Online Registration - requirements• Group name
• Detailed description of what you offer
• Required area / size of stand
• Responsible representative of the group:Name, address, email, mobile phone number
• Account details - Deposit refund
• Student ID and official ID
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Online Registration - requirements• Group name
• Detailed description of what you will offer
• Required area / size of stand
• Responsible representative of the group:Name, address, email, mobile phone number
• Account details - Deposit refund
• Student ID and official ID
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Registration procedure
Participate in info event
Online registration
Selection by Marketing
Preliminary confirmation
Transfer deposit & stand fee
Final confirmation
of participation
Electrical requirementsIf applicable,
restaurant permit
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Criteria: Selection of Stands • only for Hohenheim students, start-ups or institutions
• each student group is only permitted one stand
• Preferred: • Food stands • Presentation of Hohenheim projects with interactive components
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Registration procedure
Participate in info event
Online registration
Selection by Marketing
Preliminary confirmation
Transfer deposit & stand fee
Final confirmation
of participation
Electrical requirementsIf applicable,
restaurant permit
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Preliminary confirmation
Sent starting on 24 April 2019
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Registration procedure
Participate in info event
Online registration
Selection by Marketing
Preliminary confirmation
Transfer deposit & stand fee
Final confirmation
of participation
Electrical requirementsIf applicable,
restaurant permit
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Transfer deposit & stand fee
Stand fee 50€(> paid back if no money is made)
Deposit 100€(> paid back if there are no problems)
>>Everyone: Bank transfer of 150 € to the University
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Transfer deposit & stand feeUniversity of Hohenheim
Baden-Württembergische BankIBAN: DE20 6005 0101 0002 5601 08BIC: SOLADEST600
Purpose of transfer: Studierenden-Jahrmarkt 2019 / Group name
>> Money received by 8 May
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Registration procedure
Participate in info event
Online registration
Selection by Marketing
Preliminary confirmation
Transfer deposit & stand fee
Final confirmation
of participation
Electrical requirementsIf applicable,
restaurant permit
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Final confirmation of participation
>> only if money is received by 8 May
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Registration procedure
Participate in info event
Online registration
Selection by Marketing
Preliminary confirmation
Transfer deposit & stand fee
Final confirmation
of participation
Electrical requirementsIf applicable,
restaurant permit
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Fill out form for electrical requirements
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Fill out form for electrical requirementsupload via form
or by email to
>> by 22 May
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Registration procedure
Participate in info event
Online registration
Selection by Marketing
Preliminary confirmation
Transfer deposit & stand fee
Final confirmation
of participation
Electrical requirementsIf applicable,
restaurant permit
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Get restaurant permit
Fill out the permit Send to HM HM >>City
Permit to stand
operator
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Restaurant permit
Selling alcoholic beverages = > Office for Public Order > Application: Request permit for a temporary restaurant
Cost: approx. 60€
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Get restaurant permit
Fill out the permit Send to HM HM >>City
Permit to stand
operator
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Get restaurant permit
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Get restaurant permit
Fill out the permit Send to HM HM >>City
Permit to stand
operator
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Restaurant permit
Fill out >> Send to
>> by 22 May> Marketing Unit sends all forms to city together
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Get restaurant permit
Fill out the permit Send to HM HM >>City
Permit to stand
operator
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Get restaurant permit
Fill out the permit Send to HM HM >>City
Permit to stand
operator
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Get restaurant permit
Fill out the permit Send to HM HM >>City
Permit to stand
operator
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Overviewof dates
5 & 6 JulyOPEN UNIVERSITY
24 JuneFinal stand plan
22 MayDeadline for submission of restaurant permit
8 MayDeposit & stand fee received by University
24 AprilPreliminary confirmation of participation
15 & 16 AprilOnline registration
10 AprilInformational event
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Participate in info event
Online registration
Selection by Marketing
Preliminary confirmation
Transfer deposit & stand fee
Final confirmation
of participation
Electrical requirementsIf applicable,
restaurant permit
Registration procedure
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Event schedulePreparation
Set-up
Sales
Taking down stands
Follow-up
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Event schedulePreparation
Set-up
Sales
Taking down stands
Follow-up
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PreparationPlanning products & set-up Please remember:
• Requirements for stand & equipment• Running water• Lighting for the evening• Necessary equipment: Disposable kitchenware and preparation equipment
• Hygiene regulations
• Signs: Price lists & allergen labelling
• Visual stand design
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PreparationDisposable kitchenware
• Deposits must be used
Stands / Pavillions:
• No risk of tripping due to tension lines
• Weather resistance
• Security at night: do not leave any valuables in the tent; bring a lock with you
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PreparationProhibited:
• Gas cylinders
• Glasses and glass bottles
• Wood grills
• Raw eggs
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PreparationPavillions
Free lending of 50 pavilions from the University
If they are damaged, part of your deposit will be kept.
Protection against the weather is your own responsibility!
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Event schedulePreparation
Set-up
Sales
Taking down stands
Follow-up
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Set-upAccording to final stand plan from 24 June
Thursday, 4 July 4 - 8 pm >Access to the Palace courtyard
Friday, 5 July 7 - 10:30 am >Access to the Palace courtyard
>> Set-up finished Friday, 5 July at 11 am
Person responsible for stand always present; security service will check
Labelling stand with: Group name & stand number
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E.g. Stand plan 2017
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Event schedulePreparation
Set-up
Sales
Taking down stands
Follow-up
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SalesFriday, 5 July 1 pm - 1 am > Dies academicus
Saturday, 6 July noon - 6 pm > Open Day
>> Opening on Friday: President taps keg at 1 pm>> Opening on Saturday: Speech Lord Mayor Kuhn & President
Person responsible for stand always present; security service will check
Labelling stand with: Group name & stand number
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Event schedulePreparation
Set-up
Sales
Taking down stands
Follow-up
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Taking down standsSaturday, 6 July starting at 6:30 pm>>Return pavilion to facility manager
>> Cleaning up the entire event area
>> Obtain receipt for "return of clean areas" from facility manager
> Refund deposit
Stands only on Friday: Taking down stands
Friday, 5 July/Saturday, 6 July approx 1:30 - 3 am // Saturday, 6 July until 9 am
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Event schedulePreparation
Set-up
Sales
Taking down stands
Follow-up
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Follow-upStands without turnover
If "Return of clean areas" receipt is submitted>> Refund of stand fee & deposit: € 150
Stands with turnover
If "Return of clean areas" receipt is submitted>> Refund of deposit € 100
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Follow-upBank transfer back to the account specified in the registration form:
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DisclaimerThe University of Hohenheim does not accept liability for:
• Damage to the stands
• Theft of valuables from the stand
• Vandalism of the stands
• Any injury to persons
• Secure anchoring of the stand
• Loss of valuables - Please do not leave valuables in the stand!
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ContactMs. Lembens-Schiel (Marketing and Events)Organization - Open Day
Tel. 0711 / 459 – 23880
Ms. Weidinger (Marketing and Events)Organization – Dies academicus
Tel. 0711 / 459 – 23359
Mr. Hosseinzadeh (Occupational Health and Safety / Security service) Tel. 0711 / 459 – 22975
Facility Manager Palace Tel. 0711 / 459 – 24447
Job offer: Temporary assistants for the Marketing Unit
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Job offer: student assistant
Preparation Open University:
Working hours during the week of: 1-8 July 2019
Preparation Ball Beneath the Harvest Crown:
Working hours: during the week of: 7-14 October 2019
>>APPLICATION: Temporary help university marketing / Job offers for the UniversityInformation on applications: [email protected]
www.uni-hohenheim.de/en/open-uni
www.uni-hohenheim.de/en/dies-academicus
www.uni-hohenheim.de/en/open-day