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Informational event

International Student Fair

for the “Open University 2019”

International Student Fair

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Open University 2019International Student Fair | Palace inner courtyard

Friday, 5 July Dies academicus

1 pm - 1 am International Student Fair

Saturday, 6 July Open Day

noon - 6 pm International Student Fair

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International Student Fair 2019

All info >>www.uni-hohenheim.de/en/student-fair

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General info• Festival tent with catering by Studierendenwerk (Mensa)

• Various food items

• Beer & soft drinks

• Stage with musical entertainment program in the tent

• Outdoor seating

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Registration procedure

Participate in info event

Online registration

Selection by Marketing

Preliminary confirmation

Transfer deposit & stand fee

Final confirmation

of participation

Electrical requirementsIf applicable,

restaurant permit

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Online registration




Final confirmation

of participation


restaurant permit

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Online RegistrationONLY between

Monday, 15 April starting at 8 amAnd

Tuesday, 16 April midnight

www.uni-hohenheim.de/en/registration-student-fair

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Online Registration

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Online Registration - requirements• Group name

• Detailed description of what you offer

• Required area / size of stand

• Responsible representative of the group:Name, address, email, mobile phone number

• Account details - Deposit refund

• Student ID and official ID

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Online Registration - requirements• Group name

• Detailed description of what you will offer

• Required area / size of stand

• Responsible representative of the group:Name, address, email, mobile phone number

• Account details - Deposit refund

• Student ID and official ID

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Online registration




Final confirmation

of participation


restaurant permit

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Criteria: Selection of Stands • only for Hohenheim students, start-ups or institutions

• each student group is only permitted one stand

• Preferred: • Food stands • Presentation of Hohenheim projects with interactive components

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Online registration




Final confirmation

of participation


restaurant permit

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Sent starting on 24 April 2019

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Online registration




Final confirmation

of participation


restaurant permit

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Stand fee 50€(> paid back if no money is made)

Deposit 100€(> paid back if there are no problems)

>>Everyone: Bank transfer of 150 € to the University

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Transfer deposit & stand feeUniversity of Hohenheim

Baden-Württembergische BankIBAN: DE20 6005 0101 0002 5601 08BIC: SOLADEST600

Purpose of transfer: Studierenden-Jahrmarkt 2019 / Group name

>> Money received by 8 May

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Online registration




Final confirmation

of participation


restaurant permit

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Final confirmation of participation

>> only if money is received by 8 May

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Online registration




Final confirmation

of participation


restaurant permit

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Fill out form for electrical requirements

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Fill out form for electrical requirementsupload via form

or by email to

[email protected]

>> by 22 May

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Online registration




Final confirmation

of participation


restaurant permit

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Get restaurant permit

Fill out the permit Send to HM HM >>City

Permit to stand

operator

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Restaurant permit

Selling alcoholic beverages = > Office for Public Order > Application: Request permit for a temporary restaurant

Cost: approx. 60€

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Permit to stand

operator

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Restaurant permitupload via formor by email to

[email protected]

>> by 22 May

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Permit to stand

operator

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Restaurant permit

Fill out >> Send to

[email protected]

>> by 22 May> Marketing Unit sends all forms to city together

mailto:[email protected]

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Permit to stand

operator

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Permit to stand

operator

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Permit to stand

operator

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Overviewof dates

5 & 6 JulyOPEN UNIVERSITY

24 JuneFinal stand plan

22 MayDeadline for submission of restaurant permit

8 MayDeposit & stand fee received by University

24 AprilPreliminary confirmation of participation

15 & 16 AprilOnline registration

10 AprilInformational event

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Online registration




Final confirmation

of participation


restaurant permit


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Event schedulePreparation

Set-up

Sales

Taking down stands

Follow-up

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Set-up

Sales

Taking down stands

Follow-up

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PreparationPlanning products & set-up Please remember:

• Requirements for stand & equipment• Running water• Lighting for the evening• Necessary equipment: Disposable kitchenware and preparation equipment

• Hygiene regulations

• Signs: Price lists & allergen labelling

• Visual stand design

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PreparationDisposable kitchenware

• Deposits must be used

Stands / Pavillions:

• No risk of tripping due to tension lines

• Weather resistance

• Security at night: do not leave any valuables in the tent; bring a lock with you

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PreparationProhibited:

• Gas cylinders

• Glasses and glass bottles

• Wood grills

• Raw eggs

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PreparationPavillions

Free lending of 50 pavilions from the University

If they are damaged, part of your deposit will be kept.

Protection against the weather is your own responsibility!

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Set-up

Sales

Taking down stands

Follow-up

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Set-upAccording to final stand plan from 24 June

Thursday, 4 July 4 - 8 pm >Access to the Palace courtyard

Friday, 5 July 7 - 10:30 am >Access to the Palace courtyard

>> Set-up finished Friday, 5 July at 11 am

Person responsible for stand always present; security service will check

Labelling stand with: Group name & stand number

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E.g. Stand plan 2017

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Set-up

Sales

Taking down stands

Follow-up

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SalesFriday, 5 July 1 pm - 1 am > Dies academicus

Saturday, 6 July noon - 6 pm > Open Day

>> Opening on Friday: President taps keg at 1 pm>> Opening on Saturday: Speech Lord Mayor Kuhn & President

Person responsible for stand always present; security service will check

Labelling stand with: Group name & stand number

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Set-up

Sales

Taking down stands

Follow-up

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Taking down standsSaturday, 6 July starting at 6:30 pm>>Return pavilion to facility manager

>> Cleaning up the entire event area

>> Obtain receipt for "return of clean areas" from facility manager

> Refund deposit

Stands only on Friday: Taking down stands

Friday, 5 July/Saturday, 6 July approx 1:30 - 3 am // Saturday, 6 July until 9 am

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Set-up

Sales

Taking down stands

Follow-up

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Follow-upStands without turnover

If "Return of clean areas" receipt is submitted>> Refund of stand fee & deposit: € 150

Stands with turnover

If "Return of clean areas" receipt is submitted>> Refund of deposit € 100

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Follow-upBank transfer back to the account specified in the registration form:

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DisclaimerThe University of Hohenheim does not accept liability for:

• Damage to the stands

• Theft of valuables from the stand

• Vandalism of the stands

• Any injury to persons

• Secure anchoring of the stand

• Loss of valuables - Please do not leave valuables in the stand!

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ContactMs. Lembens-Schiel (Marketing and Events)Organization - Open Day

Tel. 0711 / 459 – 23880

Ms. Weidinger (Marketing and Events)Organization – Dies academicus

Tel. 0711 / 459 – 23359

Mr. Hosseinzadeh (Occupational Health and Safety / Security service) Tel. 0711 / 459 – 22975

Facility Manager Palace Tel. 0711 / 459 – 24447

Job offer: Temporary assistants for the Marketing Unit

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Job offer: student assistant

Preparation Open University:

Working hours during the week of: 1-8 July 2019

Preparation Ball Beneath the Harvest Crown:

Working hours: during the week of: 7-14 October 2019

>>APPLICATION: Temporary help university marketing / Job offers for the UniversityInformation on applications: [email protected]

https://www.uni-hohenheim.de/stellenangebote?tx_unijobs_joboffers%5Bjoboffer%5D=1619&tx_unijobs_joboffers%5Baction%5D=show&tx_unijobs_joboffers%5Bcontroller%5D=Joboffer&cHash=26078bafd0dde9bba56f5b1b64843070

https://youtu.be/ZDdp5DYKpzU



www.uni-hohenheim.de/en/open-uni

www.uni-hohenheim.de/en/dies-academicus

www.uni-hohenheim.de/en/open-day

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