Download - How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County
How to Use Email Professionally
Email Etiquette:
Chris Zess, PresenterOhioMeansJobs-Erie County
Agenda:
OhioMeansJobs-Erie County
How to Send Professional Emails
Creating an Email Account
Knowing When It Is Okay to Email
Practice Sending Emails
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Agenda:
OhioMeansJobs=Erie County
How to Send Professional Emails
Creating an Email Account
Knowing When It Is Okay to Email
Practice Sending Emails
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Your Job Store March 2013
Put yourself in the place of the employer!
How to Send Professional Emails
Your Job Store March 2013
• [email protected]@[email protected]
• Avoid [email protected]@[email protected]
Email Address
Your Job Store March 2013
• Clear and Meaningful
Application for Truck Driver Position #87G3Follow-Up Meeting on February 12
• Never Leave Subject Line Blank!
Subject Line
Your Job Store March 2013
• Take care to spell the name correctly
• Use Mr., Ms., or Dr. and the Last NameDear Mr. Kasper:Dear Ms. Liberaci:Dear Dr. Kramer:Dear Sir or Madam:
• Avoid using Miss or Mrs. in business• Avoid using first names
Dear Whom?
Your Job Store March 2013
• Avoid fonts that are too stylized• DO NOT TYPE IN ALL CAPS!• Do not use very large font• do not type in all lower case like texting
• Avoid using color or bolding in a job search email
• Avoid using images or color in the background
Font, Style, Upper and Lower Case
Your Job Store March 2013
• Make it easy for the employer to contact you• Your signature will be added to every email sent.• Contains: Full Name, Address, Phone, Email Address
Teresa L. Blanche1834 W. Monroe StreetSandusky, OH 44870Cell: 419-134-4439Home: [email protected]
Your Signature Block
Your Job Store March 2013
• Attach resumes and/or cover letters if directed to
• Name your attachments logically
Use: Lloyd_Smith_Resume CandiceHousemanCoverLetter
Avoid: my_resume or coverlette
Write a brief message in the body of the email. Do not leave it blank.
Attaching Resumes or Cover Letters
Your Job Store Your Logo
• Be aware that email is a written record.
• Email doesn’t reveal your tone of voice. Choose
your words carefully and avoid sarcasm.
• Email can make a good impression (or bad).
• Review your message for spelling, grammar and
punctuation errors before sending.
• Remember to say, ”Please” and ”Thank you.”
Final Cautions
Agenda:
Your Job Store
How to Send Professional Emails
Creating an Email Account
Knowing When It Is Okay to Email
Practice Sending Emails
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Your Job Store March 2013
• When an Employer Invites You to Use EmailInstructions on a Web SiteJob AdVerbal Conversation
• Do you homework first!Search their web site to answer basic questionsLook for the name / email of the HR person
When Is It Okay to Email Employers?
Your Job Store March 2013
• When an Employer Emails YouRead the message carefully and follow directions.You might be directed to email someone else.
• Stick to the Subject of the Original MessageDon’t waste the employer’s time!Look for the name / email address for the HR person on their website or call and inquire.
When Is It Okay to Email Employers?
Your Job Store March 2013
• Thank You Notes After Interview?Okay!Might still want to follow-up with a hard
copy!
• Negotiations? Important questions about terms?Better to have these conversations verbally
When Is It Okay to Email Employers?
Agenda:
Your Job Store
How to Send Professional Emails
Creating an Email Account
Knowing When It Is Okay to Email
Practice Sending Emails
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4
Agenda:
Your Job Store
How to Send Professional Emails
Creating an Email Account
Knowing When It Is Okay to Email
Practice Sending Emails✓
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2
3
4
Questions?
Your Logo