Download - Historically Underutilized Business (HUB) Requirements Debra Pendley, DARS HUB Coordinator
Historically Underutilized Historically Underutilized Business (HUB) Business (HUB) RequirementsRequirements
Debra Pendley, DARS HUB Debra Pendley, DARS HUB CoordinatorCoordinator
11
Agenda TopicsAgenda Topics
I.I. RFP RFP SectionSection 4 Historically Underutilized 4 Historically Underutilized
Business Participation Requirements Business Participation Requirements
II.II. HUB Subcontracting Plan Development and HUB Subcontracting Plan Development and
SubmissionSubmission
III.III. HSP Quick Checklist – HSP Quick Checklist – Handout Handout
IV.IV. HSP Methods – HSP Methods – Section 4.6.2.1 – 4.6.2.4Section 4.6.2.1 – 4.6.2.4
V.V. HSP Prime Contractor Progress HSP Prime Contractor Progress
Assessment Report – Assessment Report – Section 4.8 Section 4.8
22
I.I. Historically Underutilized Historically Underutilized
Business Participation Business Participation
RequirementsRequirements
33
•HUB Participation Goals – Section 4.3
•Potential Subcontracting Opportunities – Section 4.5.1
•Centralized Master Bidders List and HUB Directory – Section 4.5
•Vendor Intends to Subcontract – Section 4.6
I.I. RFP Section 4 Historically RFP Section 4 Historically
Underutilized Business Underutilized Business
Participation RequirementsParticipation Requirements
44
• Minority or Women Trade Organizations – Section 4.6.2.4
• Self Performance – Section 4.7
• HSP Changes After Contract Award – Section 4.8
• Reporting and Compliance with the HSP – Section 4.8
I.I. RFP Section 4 Historically RFP Section 4 Historically
Underutilized Business Underutilized Business
Participation Requirements Participation Requirements (cont.)(cont.)
55
II. HUB Subcontracting Plan HUB Subcontracting Plan (HSP)(HSP)
Development and SubmissionDevelopment and Submission
66
If HSP is inadequate, response will be rejected
HUB GOALS
Special reminders and instructions
HSP Information
Page77
III.III. HSP Quick ChecklistHSP Quick Checklist
** See Checklist Handout**** See Checklist Handout**
88
IV.IV. HSP MethodsHSP Methods
99
METHOD OPTIONSA Respondent may choose from one of the following methods when completing the HSP:
•Method I – if 100% of your subcontracting opportunities will be performed using only HUB vendors;
•Method II – if one or more of the subcontracting opportunities identified will be performed using HUB protégé’s;
•Method III – if a combination of HUBs and Non-HUBs are used to perform the subcontracting work identified AND the HUB goal identified in the solicitation is met or exceeded;
1010
METHOD OPTIONS
A Respondent may choose from one of the following methods when completing the HSP (cont.):
•Method IV – if a combination of HUBs and Non-HUBs are used to perform the subcontracting work identified AND the HUB goal identified in the solicitation is not met or exceeded.
•Method V - if the Respondent intends to self perform all of the work utilizing their own resources, equipment, employees, and supplies.
1111
ALL METHODS
For ALL Methods the following steps are required to be completed on the HSP Form:
•Page 1 - Section 1 - Respondent and Page 1 - Section 1 - Respondent and Requisition Information; Requisition Information;
•Page 2 - Company and Requisition Information Page 2 - Company and Requisition Information
•Page 2 - Section 2(a) – Subcontracting Page 2 - Section 2(a) – Subcontracting Intentions Intentions
•Section 4 – Affirmation and SignSection 4 – Affirmation and Sign1212
Respondent and Requisition Information
HSP Information Page
1313
Company Name and Requisition #SubcontractingIntentions:
If Yes, Complete Section 2a
If No, Complete Section 2b
1414
Section 4; Affirmation
Signature Affirms that Information Provided isTrue and Correct.
1515
METHOD IIf all (100%) of your subcontracting opportunities will be performed using only HUB vendors, complete:
•All of the steps in Section 1, 2 , and 4;All of the steps in Section 1, 2 , and 4;
•Section 2 b. – List all the portions of work you Section 2 b. – List all the portions of work you will subcontract, and indicate the percentage will subcontract, and indicate the percentage of the contract you expect to award to HUB of the contract you expect to award to HUB vendors;vendors;
•Section 2 c. – Yes; Section 2 c. – Yes;
•HSP GFE Method A (Attachment A) – Complete HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting this attachment for each subcontracting opportunity. opportunity. 1616
Complete Section 2-c; Yes if you will be using only HUBs to perform all Subcontracting Opportunities in 2-b.
Complete Section 2-b; List all the portions of work you will subcontract, and indicate the % of the contract you expect to award to all HUBs.
1717
Complete this attachment (Sections A-1 and A-2) and List Line # and Subcontracting Opportunity.
HSP GFE Method A (Attachment A)
HUB Subcontractor Selection for this Subcontracting Opportunity
1818
METHOD II
If any of your subcontracting opportunities will be performed using HUB protégés, complete:
•All of the steps in Section 1, 2 and 4;All of the steps in Section 1, 2 and 4;
•Section 2 b. – List all the portions of work Section 2 b. – List all the portions of work you will subcontract, and indicate the you will subcontract, and indicate the percentage of the contract you expect to percentage of the contract you expect to award to HUB vendors;award to HUB vendors;
•HSP GFE Method B (Attachment B) – HSP GFE Method B (Attachment B) – Complete Section B-1 and Section B-2 only Complete Section B-1 and Section B-2 only for each subcontracting opportunity as for each subcontracting opportunity as applicable. applicable. 1919
Skip Sections 2-c and 2-d.
Complete Section 2-b; List all the portions of work you will subcontract, and indicate the % of the contract you expect to award to HUB Protégés.
2020
HSP GFE Method B (Attachment B)
Complete Sections B-1; and
B-2 only for each HUB Protégé subcontracting opportunity.
2121
2222
List the HUB Protégé(s)
HSP GFE Method B
(Attachment B)
METHOD IIIIf you are subcontracting with HUBs and Non-HUBs, and the aggregate percentage of subcontracting with HUBs in which the HUB Goal identified in the solicitation is met or exceeded , complete:
•All of the steps in Section 1, 2, and 4;All of the steps in Section 1, 2, and 4;
•Section 2 b. – List all the portions of work you will Section 2 b. – List all the portions of work you will subcontract, and indicate the percentage of the subcontract, and indicate the percentage of the contract you expect to award to HUB vendors and contract you expect to award to HUB vendors and Non HUB vendors;Non HUB vendors;
•Section 2 c. – No;Section 2 c. – No;
•Section 2 d. – Yes; Section 2 d. – Yes;
•HSP GFE Method A (Attachment A) – Complete this HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting opportunity.attachment for each subcontracting opportunity. 2323
Complete Section 2-c; No to using only HUBs to perform all Subcontracting Opportunities in 2-b.
Complete Section 2-b; List all the portions of work you will subcontract, and indicate the % of the contract you expect to award to HUBs and Non-HUBs.
2424
Complete Section 2-d; Yes, to the Aggregate % of the contract expected to be subcontracted to HUBs to meet or exceed the HUB goal, which you have a contract agreement in place for five (5) years or less.
2525
Complete this attachment (Sections A-1 and A-2) for each subcontracting opportunity.
HSP GFE Method A (Attachment A)
Subcontractor Selection (HUBs and Non-HUBs)
2626
METHOD IVIf you are subcontracting with HUBs and Non-HUBs, and the aggregate percentage of subcontracting with HUBs, holding an existing contract with HUBs for 5 years or less, does not meet or exceed the HUB Goal identified in the solicitation, complete:
• All of the steps in Section 1, 2, and 4;All of the steps in Section 1, 2, and 4;
• Section 2 b. – List all the portions of work you Section 2 b. – List all the portions of work you will subcontract, will subcontract, and indicated the percentage of and indicated the percentage of the contract you expect to the contract you expect to award to HUB award to HUB vendors and Non HUB vendors;vendors and Non HUB vendors;
• Section 2 c. – No;Section 2 c. – No;
• Section 2 d. – No; Section 2 d. – No;
• HSP GFE Method B (Attachment B) – Complete HSP GFE Method B (Attachment B) – Complete this attachment for each subcontracting this attachment for each subcontracting opportunity.opportunity.
2727
Complete Section 2-c; No, to using only HUBs to perform all Subcontracting Opportunities in 2-b.
Complete Section 2-b; List all the portions of workyou will subcontract, and indicated the % of the contract you expect to award to HUBs and Non-HUBs.
2828
Complete Section 2-d; No, to the Aggregate % of the contract expected to be subcontracted to HUBs to meet or exceed the HUB goal, which you have a contract agreement in place for five (5) years or less. 2929
HSP GFE Method B (Attachment B)
Complete Section B-1; and
Section B-2 only for each subcontracting opportunity.
Good Faith Efforts to find Texas Certified HUB Vendors
3030
HSP GFE Method B (Attachment B)
Written Notification Requirements
List 3 HUBs Contacted for this Subcontracting Opportunity
3131
HSP GFE Method B (Attachment B)
Written Notification To Trade Organizations
3232
HSP GFE Method B (Attachment B)
List Trade Organizations Notified with Dates Sent/Accepted.
3333
Provide written justification why a HUB was not selected for this Subcontracting Opportunity
HSP GFE Method B (Attachment B)
3434
METHOD V
If you are not subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., equipment, supplies, materials, and/or employees), complete:
• All of the steps in Section 1, 2, and 4;All of the steps in Section 1, 2, and 4;
• Section 3 – Self Performing JustificationSection 3 – Self Performing Justification
3535
List the specific page(s)/section(s) of your proposal response, OR in the space provided, which explains how your company will perform the entire contract with its own equipment, supplies, materials and/or employees.
Section 3; Self Performing Justification
3636
HUB Subcontracting HUB Subcontracting Opportunity Opportunity
Notification FormNotification Form
3737
Sample for Respondent’s Use.
3838
V.V. HSP Prime Contractor HSP Prime Contractor Progress Assessment ReportProgress Assessment Report
3939
4040
• Required with ALL Pay Requests
• Required even if not subcontracting
• List ALL Sub payments (HUBs & Non-HUBs)
HSP Prime Contractor Progress Assessment Report