historically underutilized business ( hub) subcontracting plan (hsp) requirements
DESCRIPTION
Historically Underutilized Business ( HUB) Subcontracting Plan (HSP) Requirements. Agenda Topics. RFP Section HUB Participation Requirements HSP Development and Submission Requirements HSP Assistance Post Award HUB Requirements. - PowerPoint PPT PresentationTRANSCRIPT
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Historically Underutilized Historically Underutilized BusinessBusiness ( (HUB) HUB)
Subcontracting Plan (HSP) Subcontracting Plan (HSP) RequirementsRequirements
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Agenda TopicsAgenda Topics
• RFP Section HUB Participation RFP Section HUB Participation RequirementsRequirements
• HSP Development and Submission HSP Development and Submission RequirementsRequirements
• HSP AssistanceHSP Assistance
• Post Award HUB RequirementsPost Award HUB Requirements
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• Highlights the HSP Development and Highlights the HSP Development and
Submission Submission Requirements Requirements
• Responses that do not include a completed Responses that do not include a completed
HSP HSP shall be rejected pursuant to the Texas shall be rejected pursuant to the Texas
Government Government Code §2161.252(b).Code §2161.252(b).
• HUB Category and Participation GoalHUB Category and Participation Goal
RFP Section Historically Underutilized RFP Section Historically Underutilized
Business Participation RequirementsBusiness Participation Requirements
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• Potential Subcontracting Opportunities Potential Subcontracting Opportunities
• Using theUsing the Centralized Master Bidders List and Centralized Master Bidders List and
HUB DirectoryHUB Directory
• Vendor Intends to SubcontractVendor Intends to Subcontract
• Self PerformanceSelf Performance
RFP Section Historically Underutilized RFP Section Historically Underutilized
Business Participation RequirementsBusiness Participation Requirements
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HSP Development and HSP Development and SubmissionSubmission Requirements
• HSP Methods;HSP Methods;
• Quick ChecklistQuick Checklist
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If HSP is inadequate, response will be rejected
HUB GOALS
Special reminders and
instructions
HSP Information Page
Special reminders and instructions will be included by
the HUB Program Office, if applicable.
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HUB Participation Requirements
HSP MethodsHSP Methods
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METHOD I
If all (100%) of your subcontracting opportunities will be performed using only HUB vendors, complete the following in the HSP:
• Section 1 – Respondent and Requisition Information (Page 1);
• Section 2 a. – Yes, I will be subcontracting portions of the contract (Page 2);
• Section 2 b. – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);
• Section 2 c. – Yes, I will be using only Texas certified HUBs to perform all of the subcontracting opportunities listed (Page 2);
• Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and,
• HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting opportunity (Page 1 of 1).
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Respondent and Requisition Information
HSP Information Page
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Company Name and Requisition #
SubcontractingIntentions:Complete Section 2-a; Yes, I will be subcontracting portions of the contract.
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Complete Section 2-c; Yes if you will be using only HUBs to perform all Subcontracting Opportunities in 2-b.
Complete Section 2-b; List all the portions of work you will subcontract, and indicate the % of the contract you expect to award to all HUBs.
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Section 4; Affirmation
Signature Affirms that Information Provided isTrue and Correct.
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Complete this attachment (Sections A-1 and A-2) and List Line # and Subcontracting Opportunity.
HSP GFE Method A (Attachment A)
HUB Subcontractor Selection for this Subcontracting Opportunity
Reminders: Notice to subcontractors and HHSC.
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METHOD II
If any of your subcontracting opportunities will be performed using HUB protégés, complete the following in the HSP:
• Section 1 – Respondent and Requisition Information (Page 1);
• Section 2 a. – Yes, I will be subcontracting portions of the contract (Page 2);
• Section 2 b. – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);
• Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and,
• HSP GFE Method B (Attachment B) – Complete Section B-1, Section B-2, and Section B-4 only for each subcontracting opportunity as (Page 1 of 2).
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Respondent and Requisition Information
HSP Information Page
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Company Name and Requisition #
SubcontractingIntentions:Complete Section 2-a; Yes, I will be subcontracting portions of the contract.
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Skip Sections 2-c and 2-d.
Complete Section 2-b; List all the portions of work you will subcontract, and indicate the % of the contract you expect to award to HUB Protégés.
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Section 4; Affirmation
Signature Affirms that Information Provided isTrue and Correct.
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HSP GFE Method B (Attachment B)
Complete Sections B-1;
B-2 only for each HUB Protégé subcontracting opportunity.
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HSP GFE Method B (Attachment B)
List the HUB Protégé(s)
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METHOD III
If you are subcontracting with HUBs and Non-HUBs, and the aggregate percentage of subcontracting with HUBs, holding an existing contract with HUBs for 5 years or less, which meets or exceeds the HUB Goal identified in the solicitation, complete the following in the HSP:
• Section 1 – Respondent and Requisition Information (Page 1);
• Section 2 a. – Yes, I will be subcontracting portions of the contract (Page 2);
• Section 2 b. – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);
• Section 2 c. – No, I will not be using only Texas certified HUBs to perform all of the subcontracting opportunities listed (Page 2);
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METHOD III (cont.)
If you are subcontracting with HUBs and Non-HUBs, and the aggregate percentage of subcontracting with HUBs, holding an existing contract with HUBs for 5 years or less, which meets or exceeds the HUB Goal identified in the solicitation, complete the following in the HSP (cont.):
• Section 2 d. – Yes, the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs, which you have a contract in place for five (5) years or less, meets or exceeds the HUB goal in the solicitation (Page 2)
• Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and,
• HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting opportunity (Page 1 of 1).
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Respondent and Requisition Information
HSP Information Page
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Company Name and Requisition #
SubcontractingIntentions:Complete Section 2-a; Yes, I will be subcontracting portions of the contract.
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Complete Section 2-c; No to using only HUBs to perform all Subcontracting Opportunities in 2-b.
Complete Section 2-b; List all the portions of work you will subcontract, and indicate the % of the contract you expect to award to HUBs and Non-HUBs.
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Complete Section 2-d; Yes, to the Aggregate % of the contract expected to be subcontracted to HUBs to meet or exceed the HUB goal, which you have a contract agreement in place for five (5) years or less.
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Section 4; Affirmation
Signature Affirms that Information Provided isTrue and Correct.
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Complete this attachment (Sections A-1 and A-2) for each subcontracting opportunity.
HSP GFE Method A (Attachment A)
Subcontractor Selection (HUBs and Non-HUBs)
Reminders: Notice to subcontractors and HHSC.
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METHOD IV
If you are subcontracting with HUBs and Non-HUBs, and the aggregate percentage of subcontracting with HUBs, holding an existing contract with HUBs for 5 years or less, does not meet or exceed the HUB Goal identified in the solicitation, complete the following in the HSP:
• Section 1 – Respondent and Requisition Information (Page 1);
• Section 2 a. – Yes, I will be subcontracting portions of the contract (Page 2);
• Section 2 b. – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);
• Section 2 c. – No, I will not be using only Texas certified HUBs to perform all of the subcontracting opportunities listed (Page 2);
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METHOD IV (cont.)
If you are subcontracting with HUBs and Non-HUBs, and the aggregate percentage of subcontracting with HUBs, holding an existing contract with HUBs for 5 years or less, does not meet or exceed the HUB Goal identified in the solicitation, complete the following in the HSP (cont.):
• Section 2 d. – No, the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs, which you have a contract in place for five (5) years or less, does not meet or exceed the HUB goal in the solicitation (Page 2)
• Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and,
• HSP GFE Method B (Attachment B) – Complete this attachment for each subcontracting opportunity (Page 1 of 1).
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Respondent and Requisition Information
HSP Information Page
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Company Name and Requisition #
SubcontractingIntentions:Complete Section 2-a; Yes, I will be subcontracting portions of the contract.
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Complete Section 2-c; No, to using only HUBs to perform all Subcontracting Opportunities in 2-b.
Complete Section 2-b; List all the portions of workyou will subcontract, and indicated the % of the contract you expect to award to HUBs and Non-HUBs.
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Complete Section 2-d; No, to the Aggregate % of the contract expected to be subcontracted to HUBs to meet or exceed the HUB goal, which you have a contract agreement in place for five (5) years or less.
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Section 4; Affirmation
Signature Affirms that Information Provided isTrue and Correct.
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HSP GFE Method B (Attachment B)
Complete Section B-1; and
Section B-2 only for each subcontracting opportunity.
Good Faith Efforts to find Texas Certified HUB Vendors
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HSP GFE Method B (Attachment B)
Written Notification Requirements
List 3 HUBs Contacted for this Subcontracting Opportunity
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HSP GFE Method B (Attachment B)
Written Notification To Trade Organizations
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HSP GFE Method B (Attachment B)
List Trade Organizations Notified with Dates Sent/Accepted.
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Provide written justification why HUB was not selected for this Subcontracting Opportunity
HSP GFE Method B (Attachment B)
Reminders: Notice to subcontractors and HHSC.
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METHOD V
If you are not subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., equipment, supplies, materials, and/or employees), complete the following in the HSP:
• Section 1 – Respondent and Requisition Information (Page 1); • Section 2 a. – No, I will not be subcontracting any portion of the
contract, and I will be fulfilling the entire contract with my own resources (Page 2);
• Section 3 – Self Performing Justification that explains how your company will fulfill the entire contract with its own resources (Page 3); and,
• Section 4 – Affirmation that all information and supporting
documentation submitted is true and correct (Page 3);
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Respondent and Requisition Information
HSP Information Page
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Company Name and Requisition #
SubcontractingIntentions:Complete Section 2-a; No, I will not be subcontracting any portion of the contract.
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List the specific page(s)/section(s) of your proposal response, OR in the space provided, which explains how your company will perform the entire contract with its own equipment, supplies, materials and/or employees.
Section 3; Self Performing Justification
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Section 4; Affirmation
Signature Affirms that Information Provided isTrue and Correct.
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HUB Subcontracting Opportunity HUB Subcontracting Opportunity Notification FormNotification Form
http://www.cpa.state.tx.us/procurement/prog/hub/hub-forms/HUBSubcontractingOpportunityNotificationForm.pdf
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Sample for Respondent’s Use.
This form is used to notify vendors of potential subcontracting opportunities related to a specific agency solicitation. This is not a required form, just a sample notification form
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HSP AssistanceHSP Assistance
HSP Quick Checklist:HSP Quick Checklist:
http://www.hhsc.state.tx.us/about_hhsc/BusOpp/HUB/HSP-Quick-Check-List.pdf
HSP Instructions:HSP Instructions:http://www.hhsc.state.tx.us/about_hhsc/Contracting/rfp_attch/HUB_Info_Inst.html#info
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RFP Section 4.0 Historically Underutilized RFP Section 4.0 Historically Underutilized Business Participation RequirementsBusiness Participation Requirements
● Post Award MeetingsPost Award Meetings
● HSP Prime Contractor Progress Assessment HSP Prime Contractor Progress Assessment ReportReport
● HSP Changes After Contract AwardHSP Changes After Contract Award
● Reporting and Compliance with the HSP Reporting and Compliance with the HSP
Post Award HUB RequirementsPost Award HUB Requirements
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Administrative Services Administrative Services Development HUB Program Development HUB Program
OfficeOffice Robert L. Hall, C.P.M., CTPM, CCARobert L. Hall, C.P.M., CTPM, CCA
Administrative Services Development DirectorAdministrative Services Development Director
- (512) 424-6596- (512) 424-6596
- - [email protected]@hhsc.state.tx.us
Melvin Alvarez, CTPMMelvin Alvarez, CTPM
ASD HUB Program/Procurement Team LeadASD HUB Program/Procurement Team Lead
- (512) 487-3307- (512) 487-3307
- - [email protected]@hhsc.state.tx.us
Carlos Balderas, CTPMCarlos Balderas, CTPM
HUB AdministratorHUB Administrator
- (512) 424-6896- (512) 424-6896
- - [email protected]@hhsc.state.tx.us
Sherice WilliamsSherice Williams
HUB AdministratorHUB Administrator
- (512) 424-6909- (512) 424-6909
- - [email protected]@hhsc.state.tx.us