Gretta McCarthyGraduate Studies Office
Find your template
• Open source .ott• Microsoft Word 2003 .dot• Microsoft Word 2008/2010 .docx
Select correct template for your word processor Save it to your computer
Final article to be saved as a .docx file before submitting on ETAPE
Capital letter at start and proper nounsNo full stop
Use headings
References incorporated in body of text NOT at end
No footnotes
Basic affiliation Do not put , UCC
Use Draft/Normal Layout
Microsoft Word
• Open the template on your computer and save with new name (your last name, first name)
• View in Draft Layout (Normal Layout) to show styles
View Draft Layout (Normal Layout)
Margin not visible? Do not panic!
How to view style margin
• Page 6 - Open Office
• Page 13 - Word 2003
• Page 12 - Word 2008/2010
Show style margin - Word 2008/2010
Show style margin - Word 2003
I can see the styles – what’s next?
• Select all (Ctrl A) and delete content of renamed template
- be brave!• View your document in Draft Layout (Normal
Layout)
Finally, the nitty-gritty of formatting
• You can start typing your text into the blank style sheet
• Already started? Copy text into the blank style sheet
You will now see the styles used in the style margin
Change styles as needed
Changing styles in WordDouble click corresponding text in margin
Select correct style from pop-up style dialogue box
Special features have specific rules
Inserting:• Images, Figures, Drawings• Tables • Graphs• Use of WordArt and Drawings
Specific way to insert captions in figures and tables
Images – a special mention
• Change from Draft (Normal) to View Layout • Insert image as usual (PNG or JPG)• Right click on image and click Insert Caption• Type in your figure name (the numbering is
automatic)• Click OKYou may not see the image in Draft Layout – this is ok as long as it is viewable in View Layout
Tables
• Keep it simple • Use Caption style from style margin to name
table• Insert name above including the word Table:
Remember your audience – smart but not from your area of expertise
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