Gretta McCarthyGraduate Studies Office

Find your template

• Open source .ott• Microsoft Word 2003 .dot• Microsoft Word 2008/2010 .docx

Select correct template for your word processor Save it to your computer

Final article to be saved as a .docx file before submitting on ETAPE

Capital letter at start and proper nounsNo full stop

Use headings

References incorporated in body of text NOT at end

No footnotes

Basic affiliation Do not put , UCC

Use Draft/Normal Layout

Microsoft Word

• Open the template on your computer and save with new name (your last name, first name)

• View in Draft Layout (Normal Layout) to show styles

View Draft Layout (Normal Layout)

Margin not visible? Do not panic!

How to view style margin

• Page 6 - Open Office

• Page 13 - Word 2003

• Page 12 - Word 2008/2010

Show style margin - Word 2008/2010

Show style margin - Word 2003

I can see the styles – what’s next?

• Select all (Ctrl A) and delete content of renamed template

- be brave!• View your document in Draft Layout (Normal

Layout)

Finally, the nitty-gritty of formatting

• You can start typing your text into the blank style sheet

• Already started? Copy text into the blank style sheet

You will now see the styles used in the style margin

Change styles as needed

Changing styles in WordDouble click corresponding text in margin

Select correct style from pop-up style dialogue box

Special features have specific rules

Inserting:• Images, Figures, Drawings• Tables • Graphs• Use of WordArt and Drawings

Specific way to insert captions in figures and tables

Images – a special mention

• Change from Draft (Normal) to View Layout • Insert image as usual (PNG or JPG)• Right click on image and click Insert Caption• Type in your figure name (the numbering is

automatic)• Click OKYou may not see the image in Draft Layout – this is ok as long as it is viewable in View Layout

Tables

• Keep it simple • Use Caption style from style margin to name

table• Insert name above including the word Table:

Remember your audience – smart but not from your area of expertise

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