District Council of Orroroo Carrieton
AGENDA
Council Meeting
Tuesday 13th January 2015
Commencing at 4.30pm
District Council of Orroroo Carrieton
Notice is hereby given pursuant to Section 83 of the Local Government Act 1999, the next
Ordinary Meeting of Council will be held in the Council Chambers, 17 Second Street
Orroroo SA, on Tuesday 13th January 2015 commencing at 4.30pm.
Notice is also given that Report 16.1 – Tenders Received for the Sale of Surplus Railway
Iron is listed as a Confidential Report in accordance with Section 90 of the Local
Government Act 1999.
Stephen Rufus
Chief Executive Officer
9 January 2015
i
THE DISTRICT COUNCIL OF ORROROO CARIETON
INDEX FOR MEETING TO BE HELD 13TH JANUARY 2015
Opening
1: PRESENT
2: APOLOGIES
3: PUBLIC FORUM
4: DECLARATION OF CONFLICT OF INTERESTS
5: CONFIRMATION OF MINUTES
5.1 Confirmation of Council Meeting Minutes
5.2 Confirmation of Committee Meeting Minutes
5.3 Business Arising
6: ADJOURNED ITEMS
7: PETITIONS
8: DEPUTATIONS/REPRESENTATIONS
9: QUESTIONS ON NOTICE
10: ELECTED MEMBERS REPORTS
10.1 Chairman’s Report
10.2 Councillors/Delegates/Representative Reports
11: ENGINEERING AND INFRASTRUCTURE SERVICES REPORTS
11.1 Engineering and Infrastructure Services Report
11.2 Works Program Report – December 2014
11.3 MOGAS (Old Roadhouse) Site – Development of Site and Truck Parking
Area
11.4 John O’Dea – Entrance to Property at 34 Fourth Street Orroroo
12: EXECUTIVE/CORPORATE/COMMUNITY SERVICES REPORTS
12.1 Executive/Corporate/Community Services Reports
12.2 2014 – 2015 Community Recreation and Sport Facilities Program Grant –
Master Plan for the Redevelopment of the Orroroo Recreation Grounds
12.3 Local Government Association Circulars
12.4 Northern and Yorke Natural Resource Management Board – NRM
Business Plan 2015 – 2018
12.5 Local Government Association – Call For Nominations for LGA President,
Board Members and Deputy Board Members
12.6 Ombudsman SA – Personal Email Accounts and Council Members
ii
12.7 Review of 2014 Orroroo Christmas Pageant
13: FINANCIAL SERVICES REPORTS
13.1 Financial Services Reports
13.2 Monthly Financial Report – December 2014
13.3 Information Bay Advertising Signage and Annual Fee
13.4 Construction Industry Training Fund Levy – Council Capital Works
Programs
14: PLANNING AND ENVIRONMENTAL SERVICES REPORTS
14.1 Planning and Environmental Services Reports
14.2 DC of Orroroo Carrieton – Audit of Regional Public Health Plan
14.3 Building Fire Safety Committee
14.4 Flinders Regional Development Assessment Panel
15: CORRESPONDENCE - GENERAL
16: CONFIDENTIAL REPORTS
16.1 Tenders Received for Sale of Surplus Railway Iron
17: CLOSURE
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 1
THE DISTRICT COUNCIL OF ORROROO CARIETON
AGENDA FOR AN ORDINARY MEETING OF COUNCIL TO BE HELD ON TUESDAY 13 TH JANUARY
2015 COMMENCING AT 4.30PM IN THE COUNCIL CHAMBERS, SECOND STREET ORROROO
Opening
1: PRESENT:
2: APOLOGIES:
3: PUBLIC FORUM:
4: DECLARATION OF CONFLICT OF INTERESTS
Elected Members are reminded of the requirements for disclosure by Members of
direct or indirect pecuniary benefits in items listed for consideration on the Agenda.
Section 74 of the Local Government Act 1999 requires that Elected Members declare
any interest and provide full and accurate details of the relevant interest to the Council
prior to consideration of that item on the Agenda.
Each Member of a Council has a duty to vote at all meetings unless expected by
legislation.
The major exception being where a Member has a conflict of Interest
5: CONFIRMATION OF MINUTES
5.1 Confirmation of Council Meeting Minutes – Attachment 1
Minutes of Ordinary Council Meeting held on 9th December 2014
RECOMMENDATION
That the minutes of the Ordinary Meeting of Council held on 9th December 2014 be
taken as read and confirmed.
5.2 Confirmation of Committee Meeting Minutes: Nil
5.3 Business Arising
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 2
6: ADJOURNED ITEMS: Nil
7: PETITIONS: Nil
8: DEPUTATIONS/REPRESENTATIONS: Nil
9: QUESTIONS ON NOTICE:
The following Question on Notice was received from Cr Bowman on 6 January 2015 in
accordance with the Local Government (Meeting Regulations) 1999. The question submitted
relates to the recent function held in the Orroroo Memorial Hall organised by the Hall
Committee.
9.1 Cr K Bowman – Memorial Hall Committee Function
As I intimated at the last meeting, I would like to have clarified the procedures taken in
regard to the function that was held in the hall, I believe organised by the Hall
Committee prior to the election last year. I would like to know the financial
ramification to Council of this event (if there was any) and I would appreciate an
appraisal of the “Terms of Reference” for the Hall Committee?
Response to Question on Notice – Chief Executive Officer
The Orroroo Memorial Hall Committee had been organising annual events in the hall, with
previous events being local talent quests. It is understood that the function held in the hall on
Friday 24tyh October 2014 was another annual event organised by the Hall Committee, which
was to raise funds for the Pink Ribbon Cancer Council appeal.
Tickets for the event were $20.00 per person, with a gold coin donation required for Children
15 and under. The Council provided the Committee with a $300.00 door float for the event.
In relation to finances relating to the event, the following summary is provided:
Income
Ticket Sales and Donations $706.70
Sub Total $706.70
Expenditure
Entertainment $800.00
Catering $150.00
Subtotal $950.00
Net Income $56.70
Less Float $300.00
Net Loss of Event $243.30
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 3
In relation to the terms of reference of the Orroroo Memorial Hall Committee, the committee’s
charter is:
To advise the Council on the management of the Orroroo Memorial Hall.
The Question on Notice is enclosed at Attachment 2.
10: ELECTED MEMBERS REPORTS
10.1 Chairman’s Report
10.2 Councillors/Delegates/Representative Reports
RECOMMENDATION
That the Elected Members Reports be received and noted.
11: ENGINEERING AND INFRASTRUCTURE SERVICES REPORTS
11.1 ENGINEERING AND INFRASTRUCTURE SERVICES REPORTS
RECOMMENDATION
That the Engineering and Infrastructure Services Reports numbered 11.2 to 11.4 be
received and contents noted.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 4
11.2 Works Program Report – December 2014
Officer: John Schmidt
Ref:
Report
The following report is provided on the Works Program activities for December 2014.
Works Program
1 Resealing - Fourth Street Project
Works have commenced on this project with the area cleaned of rubbish, tree
trimming and surface levelling. Purchased equipment to undertake seal work is being
shipped from the supplier January 6, 2015 and should arrive in Adelaide on the 9th
and hopefully be in Orroroo mid-way the following week. Training is programmed for
the 20 & 21st January
Orroroo & Carrieton Airfield Audit
Annual inspection/audits of the Orroroo and Carrieton Airfields were undertaken in
November 2014, by a CASA approved inspector. All our Authorised Landing Areas
operating procedures and standards were compliant. Some acacias had to be removed
on the south end of the Carrieton strip
Black Rock Repeater Tower
The Channel 2 Repeater Station at Black Rock Peak is over 25 years old and has been
out of action for at least a month.
A meeting was held this week with Peter Battersby (landowner) and Alex Woolford
(Technician) to look at Repeater Station. The repeater module, panels, battery &
aerials all need replacing – estimated cost will be available at the meeting.
I have spoken to Chris Thompson, DC Peterborough, about sharing the cost of
replacement. I propose that if the two Council’s can pay for the upgrade, then write to
the local landowners in both districts to see if we can gain some funding to assist
with the installation & maintenance costs.
Temporarily a new repeater module has been placed on Black Rock Peak and the
repeater is working.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 5
PATROL GRADING
Road Name Km A B C1 C2 C3 D
Fire Tracks - buffer zones
Wilmington Road 6
Total for December 6 6
Summary of Previous Months
July 110.5 3 44 48.1 15.4
August 48.8 4.8 34 10
September 79.8 9 32.8 38
October 63 15 48
November 26 3 3 17 3
Total for year 2014-2015 334.1 3 9 57.8 85.1 90.2 89
SERVICES REPORT
Works Service undertaken
Orroroo Oval Mowing oval, general maintenance, Sprinkler repairs preparing for
cricket
Orroroo Refuse Dump Maintenance of the area – covering refuse and bone pits as required
Orroroo Carrieton Refuse Compactor collection - general services
Delivery of recycle materials to Port Augusta Recycling Centre and
delivery of domestic garbage to Willowie Landfill
Flinders Ranges Council Compactor collection services to Willowie and Port Augusta
Main Street Maintenance of medians as required and preparation for community
programs – Carols, Christmas pageant
Green slips Works - Ratepayer requests
Lifestyle Village Maintenance of property - Fortnightly program - unless required
Grass management Slashing of townships, parks and spraying after to reduce vegetation
Swimming pools Works at Orroroo and Carrieton pools, preparation for contractors
and fit new equipment to Carrieton pool
Dog control Work on compounds, nuisance complaints, barking and registrations
Public amenities Sewage pump outs and clean-ups [internal]
Cemeteries Weed spraying – commenced, waiting for weather change to continue
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 6
MINOR WORKS PROGRAM
The minor works program is enclosed at the Attachment
FORWARD WORK SCHEDULE
Fourth Street seal project
Works on RM Williams Way Northern entrance
Orroroo and Carrieton Swimming Pool maintenance
Refuse dump works – Orroroo refuse site and bone pits
Oval management as required
Garbage and recycling collection services for Orroroo Carrieton & Flinders Ranges
Council
Ratepayer work requests as required
Lifestyle Village maintenance to yards as required
ENGINEERING FINANCIAL REPORT
The Engineering Financial Report is enclosed at the Attachment
MACHINERY REPAIRS REPORT
Major repairs carried out during December 2014
TRUCKS
Plant #
Plant Description Purchased Kms Repairs
103 Hino Ranger Truck 29-Oct-98 282690 Nil Repairs
106 Isuzu Tipper 07-Aug-08 117740 Nil Repairs
107 Isuzu Tipper 05-June-12 50780 Nil repairs
701 Garbage Compactor 20 –Aug -12 98,300 Nil Repairs
GRADERS
Plant #
Plant Description Purchased Hours Repairs
201 Cat 120H Grader 01-Jan-98 15884 Nil Repairs
204 Cat 12H06 Grader 01-Jan-06 8130 Nil Repairs
205 Cat 12H07 01-Jan-07 5490 Nil Repairs
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 7
LOADERS
Plant #
Plant Description Purchased Hours Repairs
300 Komatsu Loader 01-Jan-94 10323 Nil Repairs
302 Cat Front End Loader 01-Jan-07 3887 Nil Repairs
ROLLERS
Plant #
Plant Description Purchased Hours Repairs
503 Catford combination 25-Nov-98 >40,000 Nil Repairs
507 Broons Multi Tyre 14-Aug-2014 170 Nil Repairs
TRACTOR
Plant #
Plant Description Purchased Hours Repairs
402 John Deere 6420 01-July -13 Nil repairs
REPORT PROVIDED FOR INFORMATION
Attachment Item: Yes – Attachment 3
Strategic Plan Links: Various
Outcome:
Action – Ref:
Budget Yes - Various
Impact:
Description:
Allocation:
Expenditure to Date:
Risk Assessment N/A
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 8
11.3 MOGAS (Old Roadhouse) Site – Development of Site and Truck Parking Area
Officer: CEO
Ref:
Report
I refer to numerous questions being raised in the community regarding the potential
development of the MOGAS (Old Roadhouse) site at Orroroo. These questions are as a result
of previous discussions of Council and MOGAS regarding the development of the site.
I advise Council that I have had discussions with Stephen Marks – General Manager and Brett
Manning of MOGAS regarding the site and plans for its development.
From the discussions I can advise Council that at this stage MOGAS do not have plans for the
development of the site, with the initial focus to ensure the site is cleaned and tidied with
restricted access to the public. MOGAS will be fencing the site to restrict vehicles parking on
the site, with all weeds and rubbish to be removed, for which Council has been requested to
provide a quote on performing this work.
REPORT PROVIDED FOR INFORMATION
Attachment Item: Nil
Strategic Plan Links: N/A
Outcome:
Action – Ref:
Budget N/A
Impact:
Description:
Allocation:
Expenditure to Date:
Risk Assessment N/A
Detail:
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 9
11.4 John O’Dea – Entrance to Property at 34 Fourth Street Orroroo
Officer: CEO/MWES
Ref: DCOC 14/22
Report
I refer to correspondence received from Joh O’Dea expressing concerns with the entrance to
his property at 34 Fourth Street, Orroroo.
The concern with the entrance is due to the sharp angle of approach which is causing scraping
of vehicles when entering the property. Mr O’Dea has requested that this situation be
rectified with the sealing works on Fourth Street.
It is advised that the issue with the entrance to the property is caused by the kerbing in the
street and the driveway crossover. The situation will be rectified when the street is sealed
with the placement of a small bitumen strip to be placed in the driveway.
RECOMMENDATION
That Mr O’Dea be advised that the concerns with the entrance to the property at 34
Fourth Street, Orroroo will be rectified during the sealing works on Fourth Street.
Attachment Item: Nil
Strategic Plan Links: Provide and enhance infrastructure
Outcome: By providing appropriate road access networks that provide social
and economic benefit to the region
Action – Ref: Re sealing and re sheeting and general maintenance of existing
roads
Budget Yes
Impact: Nil
Description: Re sealing Fourth Street
Allocation: $
Expenditure to Date:
Risk Assessment N/A
Detail:
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 10
12: EXECUTIVE/CORPORATE/COMMUNITY SERVICES REPORTS
12.1 EXECUTIVE/CORPORATE/COMMUNITY SERVICES REPORTS
RECOMMENDATION
That the Executive/Corporate/Community Services Reports numbered 12.2 to 12.7 be
received and contents noted.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 11
12.2 2014 – 2015 Community Recreation and Sport Facilities Program Grant –
Master Plan for the Redevelopment of the Orroroo Recreation Grounds
Officer: CEO
Ref: DCOC 14/62
Report
I advise that as per Councils decisions at the December 2014 meeting, Oneeighty Sports and
Leisure Solutions have been engaged to undertake the preparation of the Feasibility Study
associated with the master plan.
As part of the community stakeholder consultation, the following groups have been identified
and written to requesting a representative to be appointed and notified by 15 January 2015:
Orroroo Swimming Club
Orroroo Football Club
Orroroo Netball Club
Orroroo Cricket Club
Orroroo Tennis Club
Orroroo Community Gym
Orroroo Area School
Orroroo Hospital and Community Home
In addition, letters have been forwarded to Mr Dan van Holst Pellekaan MP, Member for
Stuart, and Mr Geoff Brock MP, Regional Development Minister, advising of the project and
that a draft Feasibility Study when prepared will be provided for comment, with the aim of
seeking their respective support for the project and future funding.
After discussions with the consultants, the consultation timeframes and completion of the
project have been revised, with an overview of project and consultation processes and
detailed timeframes provided in the report attachment.
The Project Management Committee will be meeting with the consultants on Tuesday 27
January to discuss the project, with a stakeholders meeting to be held on the same day to
commence the consultation process.
REPORT PROVIDED FOR INFORMATION
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 12
Attachment Item: Yes – Attachment 4
Strategic Plan Links: Yes – Provide and Enhance Infrastructure
Outcome: By providing, maintaining and upgrading community recreation
facilities
Action – Ref: Develop plan and long term strategy for recreation, social and
culture in the district – Develop a Regional ACTIVE – Rec Master
Plan
Budget Yes
Impact: Nil
Description: Sport & Recreation Planning – Orroroo Recreation Grounds
Allocation: $40,000
Expenditure to Date: Nil – Grant of $20,000 received
Risk Assessment N/A
Detail:
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 13
12.3 Local Government Association Circulars
Officer: CEO
Ref:
Report
The following provides a summary of LGA Circulars for information and where required
action of the Council.
2014/2015 John Legoe Award – Call For Nominations
Nominations for the 2014/2015 John Legoe Award are now open and close on 23 February
2015. The awards are in recognition of personal and professional development of Council
Members and their commitment and service to their communities. To be eligible, the nominee
must be a current serving Council Member at the time of call for nominations.
2015 LGA Showcase and Ordinary General Meeting
The LGA Showcase and Ordinary General Meeting will be held at the Adelaide Convention
Centre on Thursday 30 April and Friday 1 May 2015.
LGA Showcase
Councils are encouraged to be involved with showcasing their Council and specific
projects and services. Any council wanting to be involved is to forward their
submission by Friday 23 January 2015.
Council Notices of Motion
Councils wishing to forward notices of motion to the ordinary general meeting must
forward the notices of motion to the LGA by Friday 23 January 2015
Certificates of Service for Council Members and Staff
Currently serving Council Members, and individuals that have served as a Council
Member or Council staff for 20, 25, 30, 35 or 40 years or more are eligible to receive a
Certificate of Service. The Certificates will be presented at the Showcase Dinner on
Thursday 30th April 2015. All nomination forms for the Service Certificates must be
completed by 2 April 2015.
2015/2016 Special Local Roads Funding Applications
Applications are requested for the 2015/2016 Special Local Roads Program, with submission
to be received by the Local Government Transport Advisory Panel by 30 April 2015.
As the process involves applications to be submitted to the Central Local Government Region
(CLGR) for consideration and recommendation, applications must be forwarded to the CLGR
by 12th February 2015.
Conflict of Interest Proposals – Discussion Paper
The Office of Local Government and the Local Government Association have released a
discussion paper on proposals to amend the conflict of interest provisions in the Local
Government Act.
The LGA will be conducting workshops on the discussion paper and invites feedback by 3
April 2015.
A copy of the discussion paper is provided at the attachment.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 14
Expert Panel on Planning Reform Final Report for Consultation
The Expert Panel on Planning Reform has handed its final report to the Minister for Planning,
and the Government is welcoming feedback on the final report, with responses required by 13
February 2015.
I advise that I am attending an information session on 20 January 2015 on the report and will
provided a further report to the February Council meeting.
FOR INFORMATION, DISCUSSION AND DECISION
Attachment Item: Yes – Attachment 5
Strategic Plan Links: N/A
Outcome:
Action – Ref:
Budget N/A
Impact:
Description:
Allocation:
Expenditure to Date:
Risk Assessment N/A
Detail:
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 15
12.4 Northern and Yorke Natural Resource Management Board – NRM Business Plan
2015 - 2018
Officer: CEO
Ref:
Report
The Northern and Yorke Natural Resources Management Board have released the NRM
Business Plan 2015 – 2018 for comment, with submissions to be forwarded by 16 January
2015.
The main area of interest for Council is the proposed budget and levy increase over the 3
years of the plan. The following table summarises the sources of income and the increases
over the 3 years:
From the above table it is noted that both the Regional and Water Levies increase over the
three years by a compounded 9.6%, with an annual 3.1% increase. Other income sources are
either staying static, reducing or being removed over the three years. This is placing a
continued increase of on all land owners.
The levy proposed to be collected from the Council area for 2015/2016 year is to be $25,726,
which is up from the $25,180 collected for the 2014/2015 year, which is an increase of 2.2%.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 16
A copy of the Business Plan is provided in the attachment.
REFER TO COUNCIL FOR DISCUSS AND DECISION
Attachment Item: Yes – Attachment 6
Strategic Plan Links: N/A
Outcome:
Action – Ref:
Budget Yes – Future impact with levy increases being collected by
Council
Impact:
Description:
Allocation:
Expenditure to Date:
Risk Assessment Yes
Detail: The risk associated with levy increases is that ratepayers may
choose not to pay the levy, while Council is required to pay the
amount to be raised to the NRM Board.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 17
12.5 Local Government Association – Call for Nominations for LGA President, Board
Members and Deputy Board Members
Officer: CEO
Ref: DCOC 14/19
Report
Notification has been received from the Local Government Association of SA calling for
nominations for the position of LGA President, Board Members and Deputy Board Members.
The eligibility criteria for the position of LGA President are summarised:
Be a Councillor or Mayor of a Council who has served as a Board Member on the LGA
for at least 12 continuous months
The office of President must be occupied on a rotational basis by a member of a
country Council (as it is the rotational turn for a Country President)
The eligibility criteria for the position of Board Member and Deputy Member are summarised:
Be a member of a constituent Council of the region for which the member is being
nominated for (in our case the Central Local Government Region)
The nomination for President must be received by the LGA by 5.00pm on 13 February 2015.
If an election is required, ballot papers will be forwarded to Council on 20 February 2015 and
are required to be returned by 7 April 2015.
RECOMMENDATION
Attachment Item: Nil
Strategic Plan Links: N/A
Outcome:
Action – Ref:
Budget N/A
Impact:
Description:
Allocation:
Expenditure to Date:
Risk Assessment N/A
Detail:
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 18
12.6 Ombudsman SA – Personal Email Accounts and Council Members
Officer: CEO
Ref:
Report
I refer to correspondence received from the Ombudsman regarding the use of private email
addresses by Elected Members for contact with residents and ratepayers and for council
business.
The correspondence refers to recent concerns and complaints regarding the use of private
email addresses for Council business by elected members and therefore concerns with the
management of emails with regards to records obligations under the State Records Act.
It is important to note that any communication an elected member has with a resident,
ratepayer or other Council business, be it an email, letter, fax etc is required to be registered
with the Council as a recorded document under the State Records Act. These records can also
be required to be supplied under a freedom of information request.
The correspondence refers to a policy that has been developed by the City of Prospect as a
positive example of dealing with this matter, which a policy will be drafted and presented to
the next meeting of Council for adoption.
Further to the above, the easiest way of managing emails for the conduct of Council business
is to provide each Councillor with an email address that can be used, and where required an
electronic device to use such as an iPad. (This is the case in some instances). It should also be
reminded that when utilising a personal computer and device for receipt of Council
documents and information that are confidential, these documents should be deleted when
finished with, such as confidential Council meeting reports.
A copy of the correspondence is provided in the attachments.
RECOMMENDATION
That the Chief Executive Officer prepare an Elected Members Records Management
Policy for consideration and adoption of Council.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 19
Attachment Item: Yes – Attachment 7
Strategic Plan Links: Yes – Provide Leadership in partnership with the community
Outcome: To provide good governance and comply with legislation
Action – Ref:
Budget N/A
Impact:
Description:
Allocation:
Expenditure to Date:
Risk Assessment N/A
Detail:
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 20
12.7 Review of 2014 Orroroo Christmas Pageant
Officer: Sarah Hearn
Ref:
Report
Pageant
There were a large number of floats, 21 plus walking clowns and various cars. The pageant
went very well, there were that many floats that the Pageant had to stop to allow all of the
floats to progress around the median strip. If the event continues to be this large, we may
need to look at extending the area in which the pageant travels.
John Mannion was the MC for the event and did an extremely good job. He involves the
participants and crowd and provides entertainment. I suggest that we continue to have John
Mannion as the MC if he is willing and able to.
Bud Stephenson agreed to judge the awards for Best Float, Best Clown (under 12) and Best
Dressed Bike (under 12).
Geoff Gibb drove Santa in his vintage car as has been done previously by himself. Heather
Bertram was Santa’s helper and dressed as an Elf and really looked the part. This was great as
it completed the scene and she was able to assist in handing out the treats to the children.
Prizes
We had a prize for the Best Float; being $50 cash. There was a prize for the Best Dressed Bike,
and Best Clown (under 12). Lynette Bollinger made a sleigh out of candy canes and chocolate
bars.
For the Christmas Lights Competition a resident was organised to judge the lights. The
winners received a trophy and a present which was a box of lights from the Hardware Store.
There were two categories, Best Festive Lit Shop Window and Best Festive Lit Residence.
Food Stalls
There was a great variety of food stalls at the Pageant. We ended up having seven food stalls,
a variety of mains, sweets and drinks. All except one of the stalls turned up so the process that
was undertaken in contacting and relaying information worked well. I spoke to a few of the
stall holders and they were happy with the outcome of their night.
Rides / Entertainment
The Mechanical Bull, Bouncy Castle and Velcro Wall did quite well on the night. Conquis
Entertainment were early and very competent in their role and did a great job. From my
observations the Velcro Wall and Bouncy Castle did better than the Bull. The amount of use
that these get and the amount of tickets that are sold may increase if we have it again next
year. The Bouncy Castle and Velcro Wall were very popular with the children as was
expected.
There was an issue with the DJ and the timing and organisation that will be reviewed at the
Tourism meeting. We had a microphone and speakers for the announcing which worked well
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 21
and the range of music that was played was good, however, it wasn’t very loud and couldn’t
he heard across the road. The location of the DJ, if we continue to have one, may need to be
looked at as the position in front of the hall doesn’t seem to work very well. This will be
discussed at the Tourism meeting as to what can happen in the future.
A Treasure Hunt was held on Pageant night for the children. There were a number of
businesses that were involved which was great to see. A review of how this went will be
provided to the Orroroo Carrieton Tourism and Event Committee at their next meeting to see
if it should be continued in future years. Chalk was also provided for the children to draw on
the roads which seemed to be quite popular.
Date and Time
The date of the pageant continues to cause varied opinions throughout the town. This is
something that needs to be reviewed and discussed by the Orroroo Carrieton Tourism
Committee. The time frame for the Pageant went really well. The road closure starting at 4pm
was a bit too early; this needs to stay at 5pm. The time of the food stalls starting works really
well, as does the starting time for the Pageant.
Event Assistance
On the night of the Pageant I received help from a couple of people which was greatly
appreciated. The amount of help that is received needs to increase, however this relates back
to the date of the event. This will be discussed at the Tourism meeting as well and what steps
can be taken in future to make sure there is the assistance that is required.
Street Decorations
Colin Parkyn, along with the help of Malcolm Byerlee and Lynette Bollinger collected Native
Pines to line the main street over the Christmas period. We received quite a few comments
and compliment about these and how good the street looked. This is something that would be
great to continue in the future if possible.
The bows on the trees and the antlers on the Kangaroos and horses were put out again this
year. The bows always brighten up the street and add an instant Christmas look. The antlers
on the Kangaroos and horses always look great and are a bit of a novelty as not many towns
have something like that they are able to do. The fairy lights that have been hanging in the
trees in the median strip trees have been affected by the weather and needed to be removed
as they were unsafe. Quotes will be received to determine the cost of replacing these.
Lynette and Rob Bollinger along with Adrian Hucks and myself decorated Forbes Buggy with
a Santa, Christmas tree, Tinsel and Lights as a Christmas attraction at the Western entrance of
town. We did have one or two compliments on this and I think that it should continue to be
done in future years.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 22
Financial Summary
The expenses of the Pageant are as follows:
Rides and Entertainment o Conquis Entertainment (Bull, Velcro Wall, Bouncy Castle) $1539 o DJ $450 o $40 to Orroroo Yanyarrie Rifle Club for selling tickets
Prizes o Plaques from Topline Trophies for Winners $67.60 o Boxes of Lights from Orroroo Hardware $59.80 o Best Float $50 cash o Best Bike and Best Clown (Chocolate Sleigh) $40.00
Pageant o Chips and Icy Poles for Santa to hand out $109.10
Total : $2,355.50
The income we received is as follows:
Sponsorship o $100 from the Orroroo Hotel o $189 from the Commercial Hotel
Sales of Tickets from Rides o $640.00
Total : $929.00
Overview
Overall, the Pageant was great. It ran very smoothly and there was a very large crowd, bigger
than I have seen for a couple years. There was plenty of food for the crowd, there was late
night shopping, entertainment for the children and the pageant was one of the biggest that I
have seen here. I was very impressed with the amount of floats that ended up taking part this
year.
The Orroroo Christmas Pageant is a fantastic event for the town that gives the businesses and
clubs a change to make some money and to get involved in the community. It is an event that
definitely needs to continue. It would be worth while finding out what the community thinks
of the Pageant in 2014 and whether they think that the music and rides were worthwhile. I
would be interested in putting out a questionnaire in the next Gazette to get a response for
reference and take this back to the Orroroo Carrieton Tourism and Events Committee for
review.
RECOMMENDATION
That the review of the 2014 Orroroo Christmas Pageant be received and the Orroroo
Carrieton Tourism Events Committee of Council review the operations of the Pageant
for 2015.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 23
Attachment Item: Nil
Strategic Plan Links: N/A
Outcome:
Action – Ref:
Budget N/A
Impact:
Description:
Allocation:
Expenditure to Date:
Risk Assessment N/A
Detail:
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 24
13: FINANCIAL SERVICES REPORTS
13.1 FINANCIAL SERVICES REPORTS
RECOMMENDATION
That the Financial Services Reports numbered 13.2 to 13.4 be received and contents
noted.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 25
13.2 Monthly Financial Report – December 2014
Officer: CEO
Ref:
Report
The following report provides a summary of Councils financial Position and monthly activities
in comparison to the adopted Budget as at the end of December 2014.
Bank and Investments Reconciliation
Account/Description O/Balance Movements (Net) C/Balance Cash on Hand 100.00 0 100.00 BANK SA Account 31,105.98 78,699.60 109,805.58 LGFA Investments
General 945,550.17 -(220,000.00) 725,550.17 Cities and Town 215,840.61 0 215,840.61 Total 1,192,596.76 -(141,300.40) 1,051,296.36
In relation to the funds reported above, the following funds are committed for specific
purposes:
Cropping Committee $15,800
Loan Funds for Bitumen Spray Plant $75,000
LGFA Investment Funds Summary
Fund Description
O/Balance Deposits Interest Withdrawals C/Balance
General 945,550.17 0 0 220,000.00 725,550.17 Cities and Towns 215,840.61 0 0 0 215,840.61 Totals
LGFA Debenture Loan Summary
Purpose No Original Principal
Monthly Payment Activity Current Principal Interest Principal
Hall Development 36 $150,000 67,192.41 Cat Grader (204) 37 $266,000 51,875.07 Cat Grader (205) 38 $284,000 126,299.31 Cat Loader (302) 39 $180,000 80,048.83 Garbage Compactor 41 $327,000 6,917.41 14,108.27 259,848.74 Isuzu Truck (107) 42 $205,000 4,336.60 8,844.64 162,902.09 Bitumen Spray Unit 43 $75,000 75,000.00 Totals $1,487,000 11,254.01 22,952.91 825,166.45
LGFA CAD/Short Term Loans
Purpose No Limit O/Balance Monthly Activity Current Principal Interest Payment
Cash Advance 40 $500,000 55,088.80 55,088.80 (IDL Units)
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 26
REPORT PROVIDED FOR INFORMATION
Attachment Item: Nil
Strategic Plan Links: Yes
Outcome: Provide effective Leadership in partnership with the community
Action – Ref: To provide good governance and comply with legislation
Budget
Impact: N/A
Description: N/A
Allocation: N/A
Expenditure to Date: N/A
Risk Assessment
Detail: N/A
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 27
13.3 Information Bay Advertising Signage and Annual Fee
Officer: CEO
Ref:
Report
I refer to a number of enquiries and correspondence received from Dianne Scott of Maggies
Rendezvous regarding the advertising signage within the information bay and the annual
charge of $50.
For background, in October 2011 all businesses where written to encouraging them to place
advertising signs within the information bay at the entrance to Orroroo. The correspondence
forwarded to the businesses outlined the sizes of the signs and the initial cost, with the signs
being organised via Crossroads Concepts/Rossigns-Multi Print in Port Augusta. The
correspondence did not make reference to an annual fee to be charged for signs.
On researching the Councils Fees and Charges Policy, no annual charge existed prior to the
2011/2012 financial year for the information bay signage. The annual charge for the
information bay signage since this time as per the Policy, is as follows:
Financial Year Annual Fee 2011/2012 $25 2012/2013 $50 2013/2014 $50 2014/2015 $50
Since the introduction of the fee in Councils Policy, invoices have been sent out to businesses
that have placed signs at the information bay, with most of the businesses paying the annual
fee.
The correspondence received from Maggies Rendezvous refers to the fact that at the time
businesses were invited to advertise in the information bay, there was no mention of an
annual fee or charge for the signs. The correspondence also refers to the fact that this issue
had been raised with a member of the council who informed that they were not required to
pay the fee.
On researching other Councils that provide opportunities for businesses to advertise within
information bays, there is annual charge applied to each business, with the charge being of
differing amounts depending on sizes of signs etc. Therefore, the charging of the Council for
signs in the information bay is a common approach.
In addition to businesses, there is the opportunity for community groups to advertise in the
information bay, which St Joseph’s Catholic Church currently has a sign. The charging to be
applied to these organisations also needs to be considered.
Further to the above, Council does not have a policy in place that determines the terms and
conditions of signage for the information bay, or an application or permit procedure. It is
suggested that a Policy and Procedure be developed for adoption of Council.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 28
In relation to the charging of the signage, Council will need to consider if the annual charge is
appropriate and therefore all businesses that have signs in the information bay are required
to pay the charge, or alternatively as an incentive for businesses to utilise the information bay
for advertising and promotion the annual charge be reviewed.
In summary, regardless of the changing of an annual fee, there is a requirement to have a
policy and procedure in place stipulating the terms and conditions for all signage within the
information bay as suggested. The development of the policy and review of the annual charge
could be referred to the Tourism and Events Committee for consideration and
recommendation to Council.
REFERRED FOR DISCUSSION AND DECISION
Attachment Item: Nil
Strategic Plan Links: N/A
Outcome:
Action – Ref:
Budget N/A
Impact:
Description:
Allocation:
Expenditure to Date:
Risk Assessment N/A
Detail:
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 29
13.4 Construction Industry Training Fund Levy – Council Capital Works Programs
Officer: CEO
Ref: DCOC 14/156
Report
I advise that Correspondence has been received from the Construction Industry Training
Board advising that the Board is conducting a review into all Council capital works programs
to test compliance with the Act.
The correspondence is requesting Council to review its compliance with the provision of the
Act and the payment of the Levy for the 2011/2012, 2012/2013, and 2013/2014 years,
associated with its capital works program.
For information, the Construction Industry Training Board administers the Construction
Industry Training Levy, which is raised by levying building and construction works of a
capital nature. The Levy is used to provide quality training in the building and construction
industries.
A report will be provided to the February 2015 Council meeting advising of Councils
compliance and levy amounts (if applicable) to be paid.
REPORT PROVIDED FOR INFORMATION
Attachment Item: Nil
Strategic Plan Links: N/A
Outcome:
Action – Ref:
Budget Yes – may have impact on the budget depending on the level of
compliance
Impact:
Description:
Allocation:
Expenditure to Date:
Risk Assessment N/A
Detail:
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 30
14: PLANNING AND ENVIRONMENTAL SERVICES REPORTS
14.1 PLANNING AND ENVIRONMENTAL SERVICES REPORTS
RECOMMENDATION
That the Planning and Environmental Services Reports numbered 14.2 to 14.3 be
received and contents noted.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 31
14.2 DC of Orroroo Carrieton – Audit of Regional Public Health Plan
Officer: DO/CEO
Ref:
Report
In accordance with the South Australian Public Health Act 2011, Councils are required to have
a Public Health Plan under Section 51 of the Act. This plan, known as a Regional Public Health
Plan (Regional Plan), must be prepared and maintained by a Council or where appropriate, a
group of Councils. A Regional Plan should be consistent with the State Plan where
appropriate and respond to the public health challenges within the local area or region.
When Regional Plans are developed as a region, any Council within the group may also
prepare its own plan that relates to specific matters within its area. While Regional Plans may
be written as stand alone documents, it is envisaged that they eventually be integrated into a
Council’s strategic management plan under section 122 of the Local Government Act 1999.
Through this planning process a strategic and multi-disciplinary approach to assessing public
health issues is introduced. Public health planning recognises the contribution of Councils
towards their community’s health and well being through their influence on local
environments. The plan seeks to recognise this role and further explore how Local
Government can address traditional and contemporary public health issues through its
functions and partnerships with other stakeholders. Regional planning is about bringing
regional priorities for public health, together under the one framework. The purpose of
regional planning is to assess the public health issues facing local communities and to develop
effective strategies to address them. It provides the opportunity to forward plan for
community well-being, which is a vital component to sustainable and prosperous regional
development.
Some key elements of regional public health plans include:
assessment of public health in the region;
identification of public health risks and trends;
strategies to address risks to public health;
strategies to promote public health; and
environment, social, economic and practical considerations relating to public health in
the region
The attached audit was originally circulated to the last Council and would be of interest to
new Councillors. A public consultation document (that is effectively a hybrid of the attached
document) will be tabled at the meeting for Council's information and this will be circulated
to the potentially interested community groups and individuals for a public forum in
February 2015. It will be emphasised that because of budgetary constraints there is a limit to
what new initiatives Council can commit to, but that opportunities for synergy advantages
and joint projects will be explored as will all of Council's existing priorities in Public Health
and other strategies currently due for review. Councillors will of course be welcome and are
encouraged to participate in this consultation process.
REPORT PROVIDED FOR INFORMATION AND DISCUSSION
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 32
Attachment Item: Yes – Attachment 8
Strategic Plan Links: N/A
Outcome:
Action – Ref:
Budget N/A
Impact:
Description:
Allocation:
Expenditure to Date:
Risk Assessment N/A
Detail:
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 33
14.3 Building Fire Safety Committee
Officer: CEO
Ref:
Report
I advise that Council is required to appoint a representative to the Building Fire Safety
Committee, which is jointly operated with the Flinders Rangers Council.
The Building Fire Safety Committees are required under Section 71 of the Development Act
1993 to ensure the statutory responsibilities of Council under the Act are satisfied.
The membership of the committee includes:
Mr Peter Harmer – Qualified Building Surveyor
Mr Colin Paton – CFS (Mr Juilian Aggiss and Mr Nik Ludborzs both proxy members)
Mr Phillip Denniston – Council Development Officer
The previous representative to the Committee was Cr Shackelford.
RECOMMENDATION
That Cr be appointed as Councils representative on the District Council of Orroroo
Building Fire Safety Committee.
Attachment Item: Nil
Strategic Plan Links: N/A
Outcome:
Action – Ref:
Budget N/A
Impact:
Description:
Allocation:
Expenditure to Date:
Risk Assessment N/A
Detail:
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 34
14.4 Flinders Regional Development Assessment Panel
Officer: CEO
Ref:
Report
The Flinders Regional Development Assessment Panel is established in accordance with the
Development Act 1993 for the Council areas of Finders Rangers, Peterborough, Mount
Remarkable and Orroroo Carrieton.
The primary function of the Panel is to assess development applications whereby the
Development Officers of the representing Councils do not have the delegated authority to
assess the applications. These applications primarily relate to non-complying developments
and those categorised developments that require public notification.
In the past there have been concerns with the compliance or the conflict of interest provisions
under the Development Act which relate to the operations of the Panels. The concern is the
extent of perceived interest and how it relates to Elected members participating on the Panel
assessing an application that relates to a matter within their respective Council area. For
background when a member is appointed to an Assessment Panel their role is as an individual
and not that of an elected member of a Council.
With this being the fact and the below provisions relating to Conflict of Interest, I have
requested an opinion on how these provisions should be invoked for future reference.
With the above said, Council is required to appoint a member to the Assessment Panel.
A copy of the Terms of Reference for the Flinders Regional Development Assessment Panel is
provided in the attachments.
Further information will be available at the Council meeting.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 35
RECOMMENDATION
That Cr be appointed as Councils representative on the Flinders Regional
Development Assessment Panel.
Attachment Item: Yes – Attachment 9
Strategic Plan Links: N/A
Outcome:
Action – Ref:
Budget N/A
Impact:
Description:
Allocation:
Expenditure to Date:
Risk Assessment N/A
Detail:
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 36
15: CORRESPONDENCE - GENERAL
15.1 CORRESPONDENCE – GENERAL LISTING
The following Correspondence items are provided for information only.
Author/From Title Detail Date Brenton Byerlee Change of Name of
Wyndhurst Road Referring change of name of part of Wyndhurst Road to Morchard Road. Action: The Correspondence is being referred to the Works Committee.
5 December 2014
Ella & John Nicholas Paratoo South Road
Requesting the sealing of the Paratoo South Road past their property and the reduction of the speed limit and enforcement Action: The Correspondence is being referred to the Works Committee
6 January 2015
Cheryl and Peter Finn Eight Street and Seventh Street
Requesting permission to plant trees around the perimeter of 15 Eight Street and requesting the sealing of Seventh Street Action: The Correspondence is being referred to the Works Committee
6 January 2015
If Councillors wish to view any of the above Correspondence Items please contact the Office.
RECOMMENDATION
That the Correspondence – General listing as reported noted.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 37
16: CONFIDENTIAL REPORTS:
16.1 Tenders Received for Sale of Surplus Railway Iron
Report item 16.1 – Tenders Received for Sale of Surplus Railway Iron is listed as a confidential
report and is recommended to be discussed in confidence. It is a requirement of the Local
Government Act 1999 for Council to resolve to discuss the matter confidentially. It is
reminded that the information contained in this report must be kept confidential until the
resolved timeframe has passed, at which time the Chief Executive Officer will release the item
from the Confidential Register.
RECOMMENDATION
That Pursuant to section 90(2) of the Local Government Act 1999 the Council orders
that all members of the public except, the Chief Executive Officer and Manager of
Engineering Services, be excluded from attendance at the meeting for Agenda Item 16.1
Tenders Received for the Sale of Surplus Railway Iron.
The Council is satisfied that, pursuant to section 90(3)(k) of the Act, the information to
be received, discussed or considered in relation to this Agenda Item are tenders for
the:
Sale of surplus goods
Substantiation
To allow confidential discussion and consideration of the tenders received for the sale
of surplus railway iron
The Council is satisfied that the principle that the meeting be conducted in a place open
to the public has been outweighed in the circumstances because to maintain the
confidentiality of the tenders received until all tenders both successful and
unsuccessful are advised of the outcome of their respective tender.
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 38
16: CONFIDENTIAL REPORTS:
16.1 Tenders Received for Sale of Surplus Railway Iron
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 39
16: CONFIDENTIAL REPORTS:
16.1 Tenders Received for Sale of Surplus Railway Iron
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 40
16: CONFIDENTIAL REPORTS:
16.1 Tenders Received for Sale of Surplus Railway Iron
District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 41
16: CONFIDENTIAL REPORTS:
16.1 Tenders Received for Sale of Surplus Railway Iron
In accordance with the provisions of the Local Government Act 1999, Council can determine
the length of time for which the report, minutes and tender information can remain
confidential.
RECOMMENDATION
That having considered Agenda Item 16.1 – Tenders Received for Sale of Surplus
Railway Iron in confidence under section 90(2) and (3)(k) of the Local Government Act
1999, the Council, pursuant to section 91(7) of that Act orders that the tender
documentation received, the agenda report item 16.1 – Tenders Received for Sale of
Surplus Railway Iron be retained in confidence for a period of 3 months or until the
tender notification process has been finalised.
17: CLOSURE