Rosemount Traveling Softball
Coaches Handbook
ROSEMOUNT TRAVELING SOFTBALL COACHES HANDBOOK
Page i Revised on/by: January 15, 2012 CAH
Table of Contents
PRE-SEASON ................................................................................................................ 1
Introduction ............................................................................................................................ 1
Application to Coach .............................................................................................................. 1
Birth Certificates ..................................................................................................................... 1
Board Members ..................................................................................................................... 1 Coaching Clinic ...................................................................................................................... 2
Coaching Help ....................................................................................................................... 2
Coaching Philosophy ............................................................................................................. 2
Equipment .............................................................................................................................. 3 Field Assignments .................................................................................................................. 4
Field Locations and Equipment .............................................................................................. 5 Cove ..................................................................................................................................................... 5 Pond ..................................................................................................................................................... 5 Shannon Park ....................................................................................................................................... 5
Fundraising ............................................................................................................................ 6
Injuries ................................................................................................................................... 6
League/National Associations ................................................................................................ 7 Amateur Softball Association (ASA) ..................................................................................................... 7 North American Fastpitch Association (NAFA) .................................................................................... 7 United States Specialty Sports Association (USSSA) .......................................................................... 7
Parent Meeting ....................................................................................................................... 8
Player Equipment ................................................................................................................... 9
Roster .................................................................................................................................... 9 School Teams ........................................................................................................................ 9
Tournaments .........................................................................................................................10 Qualifying for National Tournaments .................................................................................................. 10
DURING SEASON ........................................................................................................ 11
Introduction ...........................................................................................................................11
Canceling Game ...................................................................................................................11 Unable to Reschedule ........................................................................................................................ 11 Weather Cancellations ....................................................................................................................... 12
Fall Ball Sign Ups ..................................................................................................................12 Field Locations ......................................................................................................................12
Payments to Umpires ............................................................................................................12
Player/Parent Issues .............................................................................................................13
Rescheduling Game ..............................................................................................................14 Short A Player? .....................................................................................................................14
Submitting Scores to League ................................................................................................14
Tournaments .........................................................................................................................15 Game Balls ......................................................................................................................................... 15 Rosters ............................................................................................................................................... 15 Birth Certificate ................................................................................................................................... 15
ROSEMOUNT TRAVELING SOFTBALL COACHES HANDBOOK
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Gate Fees ........................................................................................................................................... 15 Umpire No Show ...................................................................................................................15
POST SEASON ............................................................................................................ 16
Introduction ...........................................................................................................................16 Coaches Evaluations ............................................................................................................16
Equipment Return .................................................................................................................16
Parties ...................................................................................................................................16
RESOURCES ............................................................................................................... 17
Introduction ...........................................................................................................................17 Links .....................................................................................................................................17
National Organizations ....................................................................................................................... 17 State Organizations ............................................................................................................................ 17 State Leagues .................................................................................................................................... 17 General Sites ...................................................................................................................................... 17
APPENDIX A – TSB MEMBERS AND RESPONSIBILITIES ....................................... 18
Traveling Softball Board Members ........................................................................................18
TSB Position Responsibilities ................................................................................................19 President ...............................................................................................................................19
Vice President .......................................................................................................................20
Secretary ..............................................................................................................................20 Treasurer ..............................................................................................................................21
Tournament Operations Director ...........................................................................................21
Equipment and Community Teams Director ..........................................................................22
Uniforms and Apparel Coordinator ........................................................................................22 Field Maintenance / Scheduling Director ...............................................................................23
Promotions and Fundraising Coordinator ..............................................................................23
Communications/Webmaster/ Database Coordinator ............................................................24
Player Development/ Coaches Representative .....................................................................24
ROSEMOUNT TRAVELING SOFTBALL COACHES HANDBOOK
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PRE-SEASON
Introduction
There are several things that take place prior to the start of the season.
This section of the handbook will discuss items coaches need to be
aware of for the pre-season. Each item is listed in alphabetical order.
Application to Coach
Each coach must complete an application in order to be considered
eligible to coach a traveling team. In addition, a background check will
be conducted by RAAA. Head coaches are approved by the Traveling
Softball Board (TSB.) Once approved, the head coach will select his or
her assistant coaches (application and background check needed.)
The application is available online. Follow these steps to download a
copy of the application.
1. Go to www.rosemounttravelingsoftball.com
2. Select COACHES in the menu bar at the top of the screen.
3. Select Coaches Application tab underneath Coaches or on the
left side of the screen.
4. Click on RTSB Coach Application to view and print
applications. This application is for the RTSB Board
and also
5. Clink on RAAA Adult Volunteer Application and submit online
background check.
Birth Certificates Either the coach or the team manager needs to collect a copy of each
player’s birth certificate. Attached to the birth certificate should be a
current photo of the player or a copy of the player’s school ID. These
should be brought to every tournament and potentially each game.
At the end of the season, the copies should be returned to the parents.
Board Members Appendix A of this document lists the TSB Members, their contact
information and a description of their duties.
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Coaching Clinic The TSB sponsors coaching clinics during the year. Attendance is
required at one of these clinics by all traveling head coaches. It is
strongly recommended that assistant coaches also attend one of these
training sessions.
Information on these clinics is available on the website or by contacting
the TSB Vice President.
Coaching Help If a coach needs additional assistance, optional training is available.
Contact the TSB member in charge of Player Development/Coaches
Representative Development for assistance with coach development.
In addition, the section of this handbook called Coaching Tips will
provide information on drills, how to run/plan a practice, rules, and
game strategy.
The TSB is creating a library of materials available for coaches to check
out on topics such as pitching and indoor drills. A listing of these
materials will be located on the website.
You can also check out materials from local libraries. In addition,
Fastsports.com has a resources section on their website.
Coaching Philosophy
Coaches will be expected to provide his or her coaching philosophy to
their team at the Parent Meeting. Some things to think about regarding
your style are:
Are you going to argue with an umpire?
Do you pull a player out of the game due to an error?
How do you expect the players to behave on the bench? During
practice?
How do you view good sportsmanship? What kinds of cheers are
acceptable for the player? Which kinds are not?
How will you handle conflict or discipline issues? For example how
will you handle a player who is never on time for practice or games?
How will you rotate players? Will the best players always play and
not sit out an inning?
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Equipment All teams will be issued a team equipment bag in mid to late April. The
following items will be provided in the bag:
Two sets of catcher’s gear (sizes are estimated by age group, if a
different size is necessary contact the Equipment TSB member).
Gear includes shin pads, knee savers, chest protectors and helmets.
Used balls for practice, usually at least a dozen.
Wiffle balls
First Aid kit
Cold compresses
Rulebook for current year
Scorebook
12 brand new game balls (home team provides a new game ball and
one gently used ball for league games; tournaments other than
Rosemount usually require you turn in two balls when you check in)
Keys for the sheds and storage boxes that hold RAAA Traveling
Softball equipment and supplies. Keys are marked “Do not
duplicate” and must be turned in at the end of season.
Equipment that is not supplied that you may want to keep on hand:
Tarps, bungee cords for covering dugout when it rains or is
extremely hot
Measuring tape for 10U pitcher’s mound and hammer for pitching
rubber.
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Field Assignments
Prior to the start of league games, teams are assigned practice fields by
age group, usually sharing a field with another team (i.e. 12A on
Tuesday/Thursday and 12B on Monday/Wednesday.) Coaches have
input with the board member in charge of scheduling fields as to what
works best for their team. Weekends are available as well.
After the start of league, games are first assigned to the fields at
Shannon Park. The next location is the Cove and if necessary, the Pond.
Practices are then scheduled around the game schedule as best as
possible.
The Fields/Umpire board member will email out a spreadsheet of the
schedule. If a coach is going to cancel a practice he or she must notify
the Fields/Umpire board member so this field can be released to other
teams. This spreadsheet also provides coaches a snapshot of the fields
that are available if the coach wishes to reschedule a game or practice.
Games take precedence over practice. Although it is a rare occurrence, a
coach may be asked to cancel or move a practice (or just use a batting
cage) if a rained out game, for example, needs to be rescheduled.
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Field Locations and Equipment
RAAA Traveling Softball typically uses the following fields:
Cove
The Cove is the Rosemount High School Varsity Field across from the
school. Older age groups typically use it.
The bases, rakes, chalk, field dry and chalkers are located in the storage
unit attached to the dugout on the first base side.
This field also has a pitching practice area and batting cage. The
pitching machine and balls are kept in the shed next to the batting cage.
Due to the separate pitching area and batting cage, this field is the most
suitable for shared practices.
Pond
The Pond is located behind the High School next to the Pond. This is
often the area RAAA takes team photographs. Younger age groups
typically use this field.
A storage box is next to the fence, behind home plate. This box holds
the bases, rake, chalk, field dry and chalker. NOTE: The box on third
base is for in-house softball.
Shannon Park
Shannon Park fields three and four are the primary fields for games. The
backstops are set for fastpitch games.
These fields have storage boxes behind the backstops for bases. Chalk
etc. is kept in the shed. These fields also have a batting cage by 1st base
of field three. The pitching machine and balls are kept in the shed.
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Fundraising There are generally three main ways in which fundraising is conducted
for RAAA Traveling Softball.
1. Volunteering to work at one of the tournaments (Irish Early
Bird, Lady Irish, or Irish Bash). Each family is expected to
volunteer at the tournament. RAAA Traveling Softball requires a
“volunteer” deposit. Once the volunteer has completed their
assigned tournament duties, the check will be returned.
2. Program Fundraiser – All teams will participate in a program
fundraiser. The money raised will go to the general fund of
RAAA Traveling Softball. The TSB will use these funds to
invest in equipment, training, or any other needs that have been
identified.
3. Team Fundraiser (Optional) – Teams may conduct their own
fundraiser to gather funds for special events, such as a National
Tournament trip.
Injuries Injuries will occur during practice and during games. The following is
the policy for reporting injuries to the RAAA Main Association:
1. Go to www.rosemount-aaa.org.
2. Select “Contact Us” on the menu bar at the top of the screen.
3. Complete the required fields (First Name, Last Name, E-Mail
address, Phone Number, Program - Traveling Softball.)
4. Select “Injury” under Request Type.
5. Enter information about injury in the subject and message fields.
6. A RAAA Main Board member will be in contact with you
regarding the injury.
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League/National Associations
Rosemount plays in the Tri-County League, which is made up of teams
from Ramsey, Washington, and Dakota counties. This league is one of
two leagues that are part of the Minnesota Metro Fastpitch League
(MMFL). The other league that is part of MMFL is the Suburban
League, which predominately serves teams surrounding Minneapolis.
The league usually sanctions our teams with three national associations:
Amateur Softball Association (ASA)
ASA is the dominant national organization. The rules by which the
game is played by all organizations are the ASA rules. ASA holds
national and regional post-season tournaments. The level of play at
these tournaments is usually extremely competitive.
North American Fastpitch Association (NAFA)
NAFA is a newer, smaller association. The former director of the Tri-
County League is a regional director for NAFA. Therefore, almost all
Tri-County tournament winners may get a bid to the NAFA national
tournaments held in Minnesota. These tournaments at the younger age
groups tend to only draw teams from Minnesota. The level of play is
similar to league and local tournaments.
United States Specialty Sports Association (USSSA)
USSSA is a fast growing national association with a strong presence in
the Midwest. National tournaments are available at all levels (A, B, and
C.) USSSA is the only association that has gone to individual year
designations (10U, 11U, 12U etc). Tim Johnson of the Minnesota Irish
is one of the directors for Minnesota for USSSA so our local Rosemount
tournaments will be national qualifiers for USSSA A and B
tournaments.
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Parent Meeting The TSB will hold a parent meeting after registration has been
completed. Coaches are expected to attend this meeting. It will provide
parents and players an opportunity to ask questions and meet their
coach.
The following things should be discussed by the coach with their
players and parents after the TSB portion of the meeting:
1. Communication methods (email, phone calls)
2. Go over coaching philosophy
3. Player conflicts (i.e. vacations, dance recitals, school concerts,
school events such as Fun Fests or picnics)
4. Team goal (State, Nationals)
5. Assistant Coaches (base coach and scorekeeper)
6. Team manager (required)
7. Player equipment not provided (see player equipment for
information on these items)
8. Tournament Requirements (collect $100 check from each
family)
9. Fundraising
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Player Equipment The following items are required equipment for each player:
Sliding shorts
Sliding pad
Helmet (approved by ASA) face guard and chinstrap.
The following items are recommended for each player:
Bat (Bats must be ASA approved. Information on how to purchase a
bat can be found on the Easton website,
Batting gloves
The following items are optional. Parents will want to decide if these
safety items are necessary for their child:
Mouth guard
Pitcher’s face guard
Roster Depending on what sanctioning the team will need, rosters are required
for tournaments and RAAA record keeping purposes.
You will want to create your own roster to distribute to players and
parents. This is where a team manager can come in handy.
School Teams In the past, some coaches have discouraged players from playing on a
school softball team, during the traveling season. This was a personal
decision made by the coaches – it is not and has never been a policy
determined by the RAAA TSB.
A coach may not discourage/forbid a player from playing on a school
softball team. We would encourage the coach, player(s), and parents to
have a discussion about how to make it work for everyone involved.
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Tournaments RAAA Traveling Softball usually hosts two tournaments in May and
one in June. The first being the Irish Early Bird (held the weekend of
Mother’s Day) - which is a one-day tournament. The second, the Lady
Irish, is held the weekend prior to Memorial Day. The third, the Irish
Bash, is held the weekend prior to Father’s Day. All RAAA Traveling
Softball teams (except League-Only) are expected to play in all of these
tournaments. We expect our League Only teams to play in at least one
of the tournaments. (dates and tournaments subject to change)
There are many other tournaments teams may play around the
metropolitan area. As coach, you can decide with your team how many
you would play in. The registration fee includes the cost of one
tournament (Irish Invitational, Lady Irish and Lady Bash tournaments
are free to RAAA teams.) If the team would like to play in more
tournaments, the entire cost will need to be covered by the team.
League-Only teams do not play in outside tournaments, other than the
state qualifier and potentially the State tournament. Families of players
on League-Only team will be refunded a portion of their registration fee.
The League Qualifier tournament is usually held the last weekend in
June – with the State Tournament following two weeks later. Nationals
follow the State Tournament.
For assistance with tournament selection, please check out
www.fastsports.com
Qualifying for National Tournaments
To qualify for Nationals for any tournament, a team usually needs to
place first or second in the level of play (A or B) that they signed up to
play in. Some tournaments may only offer 1 berth if it is a smaller
tournament, bigger tournaments may offer 3. Occasionally the team that
wins a berth may not want it and the berth can be passed down to the
next team in line at that tournament.
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DURING SEASON
Introduction The following section covers the topics that will pertain to things that
may come up during the softball season.
Canceling Game Unable to Reschedule
If the opposing team or your team is unable to reschedule, you may
cancel the game. It is not treated as a forfeit as long as it is done in
compliance with league rules, which usually allow cancellation up until
4:00 pm the day of the game. NOTE: Please verify current league rules.
To cancel a game, follow this process:
1. You must call and notify the opposing coach/manager and we
suggest you email as well to document your timely contact. (A
no-show is treated as a forfeit).
2. If you are the home team, follow one of the below steps:
Game is today – follow procedure below under “Weather
Cancellations.”
Game is few days out – Contact Field/Umpire TSB member to
let them know you are canceling game
Continued on next page…
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Canceled Game, continued
Weather Cancellations
If you are concerned about weather, the game must be cancelled before
4:00 pm to avoid having to pay the umpire for at least one game.
Typically if an umpire shows up and inclement weather prevents the
second game of the double-header from being played, the umpire is paid
only half of their fee. If the second game starts (one pitch) the umpire is
due that fee as well.
To cancel an umpire due to weather, please contact Steve or Barb
Schmitz via the methods and order listed below:
Steve Cell - 612-270-8510
Home Phone: 651-463-3642
Barb Cell - 651-206-5788
Barb Work - 651-423-8379
As a last resort - Email [email protected]
Fall Ball Sign Ups Sign up for Fall Ball takes place during the season, with registration due
by mid-July. Coaches will be asked to hand out information related to
Fall Ball during the season to their teams.
Field Locations The Tri-County League will be providing field locations for all league
teams on its website. This should provide all teams easy access to
directions and maps for away games.
Payments to Umpires
The Fields/Umpire board member, on behalf of the TSB, pays the
umpire group prior to the start of the season. Coaches will not be
responsible for paying the umpires. This process was changed in 2009.
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Player/Parent Issues
If issues arise during the season, parents should always approach the
coach first with their concerns. If the issue cannot be resolved by the
coach, then the following people should be contacted, in this order:
1. Player Development/Coaches Representative TSB member.
2. Program Director/President TSB member.
3. RAAA Main Board
The complaint process and form is available online at rosemount-
aaa.org, under Downloads.
If a coach has issues with a player or parent, the coach should speak
directly to the parent and/or player. If the issue cannot be resolved,
contact the following people, in this order:
1. Player Development/Coaches Representative TSB member.
2. Program Director/President TSB member.
3. RAAA Main Board
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Rescheduling Game
To reschedule a game the head coach or team manager should promptly
contact the opposing team. At the start of the league game portion of the
season, the league publishes a list of all coaches with their contact
information for this purpose. It is understandable and acceptable to
reschedule a game due to not having enough players (i.e. band concert
conflict). Most coaches would rather reschedule earlier in the season
rather than on short notice. If necessary, a home game can be
rescheduled at the opponent’s field or vice-versa, again depending on
what the coaches need to work out. Keep in mind whoever originally
was going to be the home team is responsible to pay and schedule the
umpire.
Once a game has been rescheduled it is the original home team coach’s
responsibility to cancel the umpire for the originally scheduled date and
schedule an umpire for the new date. Please do the following when
rescheduling a game:
1. Contact Field/Umpire TSB member to secure a field for the
make up game.
2. Work with the Field/Umpire TSB member to secure an umpire.
The Field/Umpire TSB member will cancel the umpire for the
originally scheduled game.
Short A Player? If you are short a player(s) for a game/tournament, contact the Player
Development/Coaches Representative TSB member for assistance in
locating additional players.
There are some rules pertaining to who can play and under what
circumstances. These may differ between tournaments and league play.
Work with the Player Development/Coaches Representative to work
through the rules.
Submitting Scores to League
RAAA Traveling Softball will send a list of head coaches to the Tri-
County League. The Tri-County League will send an email to coaches
on the procedure for submitting scores to the league.
Submitting scores is something that can be done by a team manager.
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Tournaments Game Balls
You will most likely need to provide two new game balls when you
check in for the tournament. Each team is provided 12 new balls at the
beginning of the season.
Rosters
You will need copies of your roster when checking in for some
tournaments. Be sure to have these on hand.
Birth Certificate
Just in case someone questions the age of one of your players, always
have copies of the player’s birth certificates on hand.
Gate Fees
Some tournaments, such as the State Tournament will require an
additional fee to be paid – a gate fee. Be sure to check prior to attending
if any additional fees will need to be paid. Individual teams are
responsible for these additional fees (not included with registration.)
Umpire No Show If your umpire does not show up for the game, follow these steps:
1. Please contact Steve or Barb Schmitz if there is no umpire 10 -
15 before the game start time. Call these cell phone numbers, in
order.
Steve Cell - 612-270-8510
Barb Cell - 651-206-5788
2. If Steve or Barb cannot get another umpire out to your game, it
is legal to use a parent to call the game and they may be paid.
We recommend you discuss this with your team to see if you
have any parent willing to do this. The parent can choose to
umpire from behind the pitcher if they so desire.
3. If you do not have a parent volunteer as home team, you can ask
the opposing team if they have a parent that will volunteer.
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POST SEASON
Introduction The following items take place after the end of the season.
Coaches Evaluations
After the season, the TSB Vice President will send out coach’s
evaluation to all families. Feedback will be provided to the coaches
once all information is compiled.
Equipment Return
The TSB member in charge of Equipment will work with you to arrange
a time to return your team’s equipment and the keys. This will probably
occur during late July early August.
Parties You should work with the parents to celebrate your season, regardless
of the outcome. End the year on a good note with the team and enjoy!
Note: Party funds need to be provided by the parents – unfortunately
the RAAA Traveling Softball program does not have funds to provide
parties for all its teams.
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RESOURCES
Introduction The following section provides additional resources you may need
during the year.
Links The following are links to key softball organizations:
National Organizations
ASA www.asasoftball.com
AFA www.afasoftball.com
USSSA www.usssa.com/sports/home.asp?sport =16
NAFA www.playnafa.com
State Organizations
MMFL www.mmfl.net/joomla150
MN Fastpitch League mnfastpitchleague.com
Minnesota Sports Federation www.msf1.org/softball.htm
State Leagues
Tri County League - http://www.fpsw.net/cgi-
bin/LTracker/tricounty/LeagueTracker.pl?AboutLeague=Y
MMFL Elite League elite.mmfl.net
Suburban League www.suburbanleaguemn.com
General Sites
Fast Sports www.fastsports.com
Irish Sports Dome www.irishsportsdome.com
Strike Zone Sports www.szsonline.com
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APPENDIX A – TSB MEMBERS AND RESPONSIBILITIES
Traveling Softball Board Members
The following is a list of the current TSB members and their contact
information:
President – OPEN
Vice President – Todd Krenz
Cell: 952-292-7493; [email protected]
Secretary – Angela Sotnyk
Cell: 612-308-8361; [email protected]
Treasurer – Tom Collins
Cell: 612-219-7716; [email protected]
Communications/Website – Chris Hollenbeck
Cell: 651-353-5831; [email protected]
Field & Umpire Scheduling – Alonzo Anthony
Cell: 612-668-2353; [email protected]
Community Teams & Equipment – Mike Martinez
Cell: 612-328-9121; [email protected]
Tournaments – OPEN
Fundraising – Brad Sprang
Cell: 612-840-9670;[email protected]
Coach & Player Development - Don Cross
Cell: 651-398-5857; [email protected]
Uniforms & Apparel - Michelle Lienemann
Cell: 651-249-1970; [email protected]
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TSB Position Responsibilities
The following information provides detail about what each position on
the TSB entails.
President The following are the responsibilities for the TSB President:
Oversees the entire RAAA Fastpitch program and is responsible for
its management
Generates the Board meeting agenda
Calls and conducts regular Fastpitch Board meetings
Liaison between RAAA Board of Directors and RAAA Fastpitch as
President of Traveling Softball association and attend RAAA Board
of Directors meeting
Organizes sign-ups and registration for Summer and Fall Programs
Present the annual budget to the RAAA Board of Directors
Liaison between RAAA Fastpitch and MSF, MMFL, ASA, USSSA,
and AFA
Responsible for reviewing and bidding on state and national
tournaments
Coordinate middle and high school Fastpitch organizations with the
appropriate middle school and high school coaches and athletic
directors
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Vice President The following are the responsibilities for the TSB Vice President:
Assists President in fulfillment of duties
Leads and conducts the Fastpitch meetings in the absence of the
President
Manage the Fastpitch by-laws and yearly updates
Organizes coach’s selection committee and conducts selection
process, if necessary
Distributes, collects, and summarizes the player/parent evaluations
of coaches
Acts as community resource liaison working with area schools and
businesses for support
Secretary The following are the responsibilities for the TSB Secretary:
Prepare, distribute, and maintain meeting agenda, minutes, and other
necessary documents.
Maintains working board members roster with phone numbers and
job description
Responsible for publication of all Fastpitch events with local media
Retain/file all fastpitch documents/applications, evaluations, etc.
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Treasurer The following are the responsibilities for the TSB Treasurer:
Oversees all financial matters of the board
Oversees and balances auxiliary checkbook for petty cash needs
Prepares a yearly budget
Summarizes financial report to board monthly
Liaison with bank regarding all Fastpitch accounts and balances and
with the RAAA Board of Directors Audit all spending to ensure
proper authorization and reporting
Collects/deposits all registrations, tournament fees, fund raising, and
miscellaneous fees/purchases
Reconcile all differences of RAAA Fastpitch purchases with the
RAAA Treasurer
Track and record all transactions with receipts, deposits and logs
Tournament Operations Director
The following arte the responsibilities for the TSB Tournament
Operations Director:
Handles all Rosemount tournament registrations.
Publishes Rosemount tournament information and results.
Organize volunteers for tournaments as required.
Serves as Tournament host.
Provides volunteer resource requirements.
Organizes committees to conduct tournaments.
Responsible for management of all tournament operation
components.
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Equipment and Community Teams Director
The following are the responsibilities for the TSB Equipment/Uniforms
Manager:
Purchases, issues, and collects equipment, apparel, and supplies
Responsible for repair, maintenance, and storage of equipment
Instruct coaches on proper use of equipment
Maintains, inventories, and tracks who, what, where all equipment is
located
Coordinate with RAAA Board of Directors and Fastpitch Treasurer
equipment purchases
Tracks and maintains keys for access to sheds, fields boxes, etc
Oversees all recruitment of in house programs needed for summer
and fall leagues
Coordinates with surrounding community Fastpitch organizations
for player and team assignments
Determines number of teams for each age group
Coordinates team try-outs with player development representative to
conduct the tryouts through an independent organization
Documents/finalizes try out results for team allocation
Maintains player lists and coordinates players and coaching staff
Uniforms and Apparel Coordinator
The following are the responsibilities for the TSB Uniforms and
Apparel Coordinator:
Prepare RFQ from area businesses and negotiate uniform and
apparel orders for the season
Organizes, orders, and delivers all uniforms to Team Managers
Organizes orders, and delivers all apparel orders to Team Managers
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Field Maintenance / Scheduling Director
The following are the responsibilities for the TSB Field
Maintenance/Schedule Director:
Field/Umpire Coordinator
Tournament Umpire Coordinator
Coordinating payment of umpires for league games and tournaments
Responsible for scheduling and re-scheduling of fields for games,
practices and scrimmages
Responsible for scheduling umpires for all summer (coaches will be
required to request the re-scheduling of fields and umpires when a
rain out occurs or cancellation of a scheduled game)
Liaison with City of Rosemount Parks and Recreation Department
Coordinator for field maintenance and preparations of tournaments
and league games
Requests permits for fields
Maintain field supplies
Promotions and Fundraising Coordinator
The following are the responsibilities for the TSB Promotions and
Fundraising Coordinator:
Coordinates all fund raising activities.
Marketing for the RAAA Fastpitch organization.
Coordinates Rosemount apparel purchases.
Advertising and promotions for Rosemount Fastpitch.
Coordinate external communications.
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Communications/Webmaster/ Database Coordinator
The following are the responsibilities for the TSB Communications/
Webmaster/Database Coordinator:
Maintains database(s) with information regarding players, tryouts,
coaches, and teams to support Rosemount Fastpitch requirements.
Assists with sign ups to ensure the efficient collection of database
information on players and volunteers.
Maintains Fastpitch website content.
Coordination of all website information and access information with
Web Site representatives.
Responsible for publication of all Fastpitch events with local media.
Maintains web site, with single person access log in and password.
Provides information from the web site database to other fastpitch
board members on an as needed basis only.
Designs & creates RAAA Girls Traveling Fastpitch Softball website
All general group communication to Teams, Coaches and Parents
comes from the Communications Coordinator.
Communications that are “Job Duty” related is disseminated by each
category lead/director.
Player Development/ Coaches Representative
The following are the responsibilities for the TSB Player
Development/Coaches Representative:
Responsible to conduct a pre-season coaches clinic.
Organizes player and coaches clinics as required.
Contact person for coaches and players throughout the season.
Conducts a coaches evaluation of players.
Works with the Community Team Coordinator for independent
evaluators associated with team tryouts.