BUSINESS MEETINGS
Meetings
Participants in a Meeting
1. Chairperson (Chair)
2. Meeting members
3. Minute taker (note taker)
1. Chairperson (Chair)
Your boss may ask you if you would like to chair a meeting.
What are the responsibilities of a chairperson?
Chairperson Responsibilities
Act as a guide for the meeting
Make sure everyone participates
Take a neutral role (usually)
Handle conflicts between people
Chair Responsibilities. Continued…
Logistics (room location, start / finish times, coffee and snacks)
Assign an action plan to each member with deadlines at the end of the meeting
You may have to ask someone to take minutes (notes)
Chairperson Advice
Start and finish on time (don’t wait for stragglers)
Start meeting with a positive tone
Light humor is usually appreciated (depends on culture and the company)
2. Meeting Members
The regular people in a meeting
Responsibilities…..
Give suggestions and interact with other members
3. Minute Taker
Take notes of the meeting
Can use paper, laptop, voice recorder, etc..
Don’t edit (change) the speech.
Give the written minutes to the members before the next meeting.
Finish