Becky Heilman, Golder Associates Inc.Rick Nath, CSX Transportation
Becky Heilman, Golder Associates Inc.Rick Nath, CSX Transportation
CSX TransportationPublic Safety & Environment
Environmental Compliance Assurance Review (ECAR)
Southern Section A&WMA ConferenceAugust 8, 2007
Environmental Management Systems - EMS
Requirements
Actions
Verifications
Verification Program Multiple review levels – defined by CSX business
rules— Tier I (internal checklist review), — Tier II (internal review), — Tier III (external review),— Miscellaneous
More than 100 sites are reviewed each year Large magnitude of manual corrective actions
ECAR (Manual Process Overview) CSX developed an internal EMS CSX historical compliance review program
— Using spreadsheets— Manual tracking— Team review conference calls
Time consuming and burdensome Difficult to verify closures
ECAR (Technology Improvement Process) Build a TEAM
— Internal and External members Secure FUNDING
— Required upper management support and approval
Create SCHEDULE— Be realistic
IMPLEMENT the PLAN TRAIN proper personnel
All web pages are filtered CSX user IDs
Implementation of ECAR Web Project
ECAR findings segregated by COMPANY
ADMIN can assign COMPANY permissions for other users.
ECAR Finding Search
ECAR Process
Site REVIEW
Data Entryof
finding to ECAR
Finding approved/activated from Landing Zone
Email notifications to all Responsible Parties
Start 90 day clockfor completion
ECAR Email Notification
Hyperlink to ECAR findingSite information
Attach files and add field notes to show closure of finding
Attach documents
ECAR Closure Process
RequestFor
Closure
Landing Zone for QA/QC Review by
ADMIN
Finding“Noted forProgress”
Finding “Closed”
On Timeor
Past Due
METRICREPORT
Returned to responsible
party for further action
ECAR Metric Report
Facility Summary
ECAR Email Reminders
Results of ECAR Implementation Quality closure of findings Improved EMS verification Burden of proof on field service personnel Streamlined system Traceable metric reports
Switching to Pro-Active tracking— ECAR will be a smaller part of larger EMS— PS&E Electronic Management System
PS&E Electronic Management System
Facility Summary Page
Links to Permits and Plans
• List of all compliance tasks for the Facility by due date.
• Color coding similar to ECAR
• Email reminders
• Tasks assigned by ADMIN, completed by EFS personnel
• Tasks link to permit and plan files
Environmental Compliance Tasks
Task Set Up
Instructions and templateslinked to each task
Documents saved under each ECAR finding folder
Facility Document Library
All Facility Document available in one place
Maps, Photos and Diagrams
Program Benefits Central data management for entire team Cost effective Paper and labor reduction Data sharing Electronic access Automatic data backup CSX Intranet Available to all customers Secure
Program Benefits Improved Quality of closures Improved responsiveness Immediate feedback and measurements Improved process reliability
Overall Process Improvement
Delivering for the Environment
Becky Heilman ([email protected] Rick Nath ([email protected])
Delivering for the Environment
Becky Heilman ([email protected] Rick Nath ([email protected])
