Becky Heilman, Golder Associates Inc. Rick Nath, CSX Transportation

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Southern Section A&WMA Conference August 8, 2007. Becky Heilman, Golder Associates Inc. Rick Nath, CSX Transportation. CSX Transportation Public Safety & Environment Environmental Compliance Assurance Review (ECAR). Environmental Management Systems - EMS. Requirements Actions Verifications. - PowerPoint PPT Presentation


<ul><li><p>Becky Heilman, Golder Associates Inc.Rick Nath, CSX Transportation</p><p>CSX Transportation Public Safety &amp; Environment Environmental Compliance Assurance Review (ECAR) Southern Section A&amp;WMA Conference August 8, 2007 </p></li><li><p>Environmental Management Systems - EMSRequirements</p><p>Actions</p><p>Verifications</p></li><li><p>Verification ProgramMultiple review levels defined by CSX business rulesTier I (internal checklist review), Tier II (internal review), Tier III (external review),Miscellaneous</p><p>More than 100 sites are reviewed each yearLarge magnitude of manual corrective actions</p></li><li><p>ECAR (Manual Process Overview)CSX developed an internal EMSCSX historical compliance review programUsing spreadsheetsManual trackingTeam review conference callsTime consuming and burdensomeDifficult to verify closures</p></li><li><p>ECAR (Technology Improvement Process)Build a TEAMInternal and External membersSecure FUNDINGRequired upper management support and approvalCreate SCHEDULEBe realisticIMPLEMENT the PLANTRAIN proper personnel</p></li><li><p>All web pages are filtered CSX user IDsImplementation of ECAR Web Project</p></li><li><p>ECAR findings segregated by COMPANYADMIN can assign COMPANY permissions for other users.</p></li><li><p>ECAR Finding Search</p></li><li><p>ECAR ProcessSite REVIEWData Entryoffinding to ECARFinding approved/activated from Landing ZoneEmail notifications to all Responsible PartiesStart 90 day clockfor completion</p></li><li><p>ECAR Email NotificationHyperlink to ECAR findingSite information</p></li><li><p>Attach files and add field notes to show closure of finding</p></li><li><p>Attach documents</p></li><li><p>ECAR Closure ProcessRequestForClosureLanding Zone for QA/QC Review by ADMINFindingNoted forProgressFinding Closed</p><p>On TimeorPast DueMETRICREPORTReturned to responsible party for further action</p></li><li><p>ECAR Metric Report</p></li><li><p>Facility Summary</p></li><li><p>ECAR Email Reminders</p></li><li><p>Results of ECAR ImplementationQuality closure of findingsImproved EMS verificationBurden of proof on field service personnelStreamlined systemTraceable metric reports</p><p>Switching to Pro-Active trackingECAR will be a smaller part of larger EMSPS&amp;E Electronic Management System</p></li><li><p>PS&amp;E Electronic Management System</p></li><li><p>Facility Summary PageLinks to Permits and Plans</p></li><li><p> List of all compliance tasks for the Facility by due date. Color coding similar to ECAR Email reminders Tasks assigned by ADMIN, completed by EFS personnel Tasks link to permit and plan filesEnvironmental Compliance Tasks</p></li><li><p>Task Set UpInstructions and templateslinked to each task</p></li><li><p>Documents saved under each ECAR finding folderFacility Document LibraryAll Facility Document available in one place</p></li><li><p>Maps, Photos and Diagrams</p></li><li><p>Program BenefitsCentral data management for entire teamCost effectivePaper and labor reductionData sharingElectronic accessAutomatic data backupCSX Intranet Available to all customersSecure</p></li><li><p>Program BenefitsImproved Quality of closuresImproved responsivenessImmediate feedback and measurementsImproved process reliability</p><p>Overall Process Improvement</p></li><li><p>Delivering for the Environment</p><p> Becky Heilman ( Rick Nath (</p><p>**Overview of presentation</p><p>Manual verification of system then convert to automated system</p><p>All systems require 3 components</p><p>*CSX*Access from CSX Gateway*Comment on working with CSX Technology*</p></li></ul>