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ASCCC Accreditation Institute2013
Marybeth Buechner, Sacramento City College
Dolores Davison, Foothill CollegeRoberta Eisel, Citrus College,
facilitator
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Lean times
Growth times
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Integrated Planning and the Standards
Accreditation StandardsAdopted June 2002Revised June 2012
Edited November 2012
Integrated Planning is addressed in each of the four Standards.
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Introduction to the Standards…
“The institution provides the means for students to learn, assesses how well learning is occurring, and strives to improve that learning through ongoing, systematic, and integrated planning.”
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Standard I: Institutional Mission and Effectiveness
“The institution uses analyses of quantitative data in an ongoing and systematic cycle of evaluation, integrated planning, implementation, and re-evaluation to verify and improve the effectiveness by which the mission is accomplished.”
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I. B. 3.
“The institution assesses progress toward achieving its stated goals and makes decisions regarding the improvement of effectiveness in a ongoing and systematic cycle of evaluation, integrated planning, resource allocation, implementation, and reevaluation.”
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Standard II. Student Learning Programs and Services
II. A. 2. f.“The institution engages in ongoing,
systematic evaluation and integrated planning to assure currency and measure achievement of its stated student learning outcomes in courses, certificates, programs including general and vocational education, and degrees.”
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III. A. Human Resources
III. A. 6.“Human resource planning is integrated
with institutional planning.”
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III. B. Physical Resources
III. B. 2. b.“Physical resource planning is integrated
with institutional planning.”
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III. C. Technology Resources
III. C. 2.“Technology planning is integrated with
institutional planning.”
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III. D. Financial Resources
“Financial resources planning is integrated with institutional planning at both college and district/system levels in multi-college systems.”
III. D. 1. a. “Financial planning is integrated with and supports all institutional planning.”
III. D. 4. “Financial resource planning is integrated with institutional planning.”
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IV. Leadership and Governance
IV. B. 2. b. “The president guides institutional improvement of the teaching and learning environment by the following:
“… ensuring that educational planning is integrated with resources planning and distribution to achieve student learning outcomes…”
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Integrated Planning in 2009at Foothill College
Constituent-Based Penultimate Planning Council *(Drives Strategic Planning)
Constituent-Based Planning Councils *
Constituent-Based Planning Councils *
Division Plan Division Plan Division Plan Division Plan
ProgramReview
ProgramReview
ProgramReview
ProgramReview
ProgramReview
ProgramReview
ProgramReview
ProgramReview
ProgramReview
ProgramReview
ProgramReview
ProgramReview
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ResourceAllocation
Recommendations to President
Strategic Planning Structural Elements
Accreditation Oversight
Strategic Planning Goals
Planning Calendar
Integration of College Plans
* To Be Determined:- # of councils- Charge of councils- Composition of councils- Planning integration details
DRAFT 2/13/09
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Integrated Planning at Foothill College
• Work to create a clearer and more integrated planning process began in 2009
• Surveys were distributed to all participants every spring to gauge issues and concerns
• Integrated Planning and Budget task force meets each summer to discuss survey and recommend means by which to address concerns
• New structure was put into place in 2009-10
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Membership Tri-Chairs: College President, Academic Senate President, Classified Senate President
Voting Members: Tri-Chairs from each of the four work groups (Basic Skills, Transfer, Operations, and Workforce), along with four students (ASFC President, Student Trustee, two other senators from ASFC)
Non-voting representatives from all bargaining units and other interested parties (Multicultural Staff Association, Sustainability Committee, etc.)
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Presented by
Dr. Marybeth BuechnerDean of Planning, Research & Institutional Effectiveness, SCC
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Human Resources
District Budget Committee
District Education Technology Committee
District Curriculum Coordinating Committee
District Grants Coordinating Committee
District Basic Skills Competency Committees
District Matriculation Coordinating Committee
District Center Development Guidelines
Assessment Portability Taskforce
Critical functions coordinated under the district umbrella.
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Planning levels build upon one another
District Strategic Planning
College Strategic Planning
Program Review
Unit Plan Unit Plan Unit Plan Unit Plan Unit Plan Unit Plan
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Sacramento City College Strategic Planning System
Purposeful planning process that results in:Institutional effectivenessInstitutional effectiveness
Mission accomplishmentMission accomplishment
Continuous improvementContinuous improvement
The system…The system… Is integrated with District planningIs integrated with District planning Consists of an integrated family of plansConsists of an integrated family of plans Includes numerous feedback loops between Includes numerous feedback loops between
assessment and plansassessment and plans
Outcome Based
Data Driven
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College plan is mapped to district plan (example below)LRCCD Future Direction SCC Goal SCC StrategyReview district and college processes and procedures related to educational goal achievement; identify and address those that may act as obstacles to student goal completion.
Goal A: Deliver programs and services that demonstrate a commitment to teaching and learning effectiveness that supports student success in the achievement of certificates, degrees, transfers, jobs and other goals.
Review courses, programs and services and modify as needed to enhance student achievement
Assess course and program schedules to confirm that students can enroll in essential courses in order to complete their certificate or degree requirements within a specific time frame.
Goal B: Align enrollment management processes to assist all students in moving through programs from first enrollment to completion of educational goals.
Provide students with clear pathways to goal completion
Continue to exercise the prudent approach that has helped Los Rios maintain its current financial stability.
Goal C: Improve organizational effectiveness through increased employee engagement with the college community and continuous process improvement.
Continue to exercise transparent and fiscally sound financial management.
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College Plans are integrated with resource allocation and assessment
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Strategic Master PlanStrategic Master Plan
EducationalPlan
Resource Management& Capital Outlay Plan
Student Support Services Plan
Professional DevelopmentDistance Education
Marketing
Safety & Security
Matriculation PlanTutoring Services Other Program Plans
Resource Resource PlansPlans FinancialFinancial FacilitiesFacilities Faculty Faculty Classified Classified
StaffStaffInformationInformationTechnologyTechnology
Program Program PlansPlans
OperationaOperational Unit l Unit PlansPlans
U n i t P l a n s
InstitutionInstitutional Plansal Plans
Foundation
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District Strategic Plan
District Trend Analysis
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An Example of Integrated Planning in ActionThe SCC Davis Educational Center
SCC’s ValuesWorking Together, Pursuing Excellence, and Inspiring Achievement
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Integrated Planning at SCC in ActionDavis Educational Center
Integrated with LRCCD Strategic Planning
“…in the year 2000, the Los Rios Board of Trustees made a policy decision to guide the growth of the district by developing regional centers…” (LRCCD Centers Development Guidelines)
LRCCD “A Plan for Educating the Region” (2003)LRCCD Centers Development Policy (2006)LRCCD 5-Year Construction Plan (2007)LRCCD Centers Development Guidelines (2008)LRCCD Timelines for Center Approval (2008)LRCCD Strategic Master Plan (2006 and 2011)
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Center planning is integrated across SCC “Provide consistent, comprehensive counseling services at the outreach centers by assigning regular tenure track counselors to both the Davis and West Sacramento” (Objective 4.3 , Counseling 2009 Program Review)
Institutional Plans including the Educational Master Plan, Resource Management & Capital Outlay Plan, and Student Support Service Plan
Program Plans and Unit Plans for departments in both Student Services and Instruction
Resource Plans – Financial Plan, Facilities Plan, Classified Staff Plan, and Information Technology Plan.
Integrated Planning at SCC in Action
Davis Educational Center
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Integrated Planning at SCC in ActionDavis Educational Center
Center outcomes are integrated with the assessment of institutional effectiveness.
“Ensure that processes, services, curriculum and instructional design result in equivalent student outcomes for all modalities and locations” (College goal/strategy)
Unit Plan Outcomes Reports Program ReviewsAnnual fiscal and resource allocation metricsStudent success data
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The Davis Center is fully integrated into the larger college and district.
Faculty are part of the College’s academic divisions.
Students services and learning resources are fully integrated with overall college services.
The Davis Center Dean works with both instruction and student services.
The SCC Davis Center was honored as the District's Program of the Year.
Integrated Planning at SCC in Action
Davis Educational Center
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District Strategic Plan
District Trend Analysis
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Citrus College Integrated PlanningComprehensive roadmap to fulfill
mission and achieve long-term goals
Collegial process based on data-driven decision-making that includes all college constituencies
Data-driven decision-making that includes all college constituencies
Important and ongoing effort
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Integrated Planning ManualSignificant component of college-wide effort
Provides an overview of the major planning documents used by the college
Illustrates the connection and interaction between each of the plans
Identifies the integrated planning process
Describes the ways each of the college’s constituent groups participates in and contributes to college planning
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Major Planning Documents
Mission, Vision, Values StatementsProgram ReviewStrategic PlanEducational and Facilities Master PlanSustainability PlanTechnology PlanHuman Resources PlanInstitutional Advancement Plan
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Integrated Planning Model
Mission, Vision, Values
Strategic Plan Board Goals
Annual and Comprehensive
Program Reviews
Educational and Facilities
Master Plan
Annual and Comprehensive
Program Reviews
Institutional Support Plans
Annual Implementation Plans/Progress
Reports
Resource Allocation
Plan Implementation
Assessment
Program Improvement
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BP 2510 PARTICIPATION IN LOCAL DECISION-MAKING
Citrus Community College District is committed to shared and participatory governanceprinciples, designed to guide
wise decision making supporting the College’s
missionand strategic goals.
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Governance and Integrated PlanningBP 2510
This governance philosophy is based upon five pillars of shared decision making, all which must be present for effective governance.
These pillars are:shared visionshared engagementshared respect shared informationshared risk.
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How?Citrus College Steering Committee
Steering Committee guides and assesses major institutional planning initiatives and makes recommendations based on the actions of the Standing Committees.
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Major governance committee of the College
Advances mission and objectives of the institution through broad-based participation in the decision-making process
Brings together all constituent groups: faculty, students, classified staff, supervisory and confidential employees, and managers
Serves as a liaison for all college constituents by coordinating the functions of its Standing Committees
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Sanctions and Integrated Planning
It may be helpful to know…
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Top Deficiencies Causing Sanctions(ACCJC Newsletter, June 2012)
Colleges onSanction
ProgramReview
PlanningInternal
GovernanceBoard
Financial Stability or
Management
2009 Sanctions(n=24)
71%(17)
92%(22)
46%(11)
46%(11)
54%(13)
2010 Sanctions(n=19)
68%(13)
89%(17)
42%(8)
58%(11)
58%(11)
2011 Sanctions(n=21)
19%(4)
71%(15)
24%(5)
67%(14)
62%(13)
2012 Sanctions(n=28)
21%(6)
71%(20)
18%(5)
71%(20)
50%(14)
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Trends in Deficiencies Leading to Sanctions
The proportion of institutions with deficiencies in program review work has decreased considerably from 71% of those on sanction in 2009 to 19% of those on sanction in 2012.
The proportion of institutions with deficiencies in planning practices has decreased somewhat from 92% of those on sanction in 2009 to 71% of those on sanction in 2012.
ACCJC Newsletter June 2012
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Trends, continued
Internal governance deficiencies have decreased from 46% of those institutions on sanction in 2009 to 18% of those on sanction in 2011.
Of most concern, the proportion of
institutions with deficiencies in governing board practices has increased sharply from 46% of on sanction in 2009 to 71% of those on sanction in 2012.
The proportion of institutions on sanction with deficiencies in financial stability or management has remained at or slightly above 50% since 2009.
ACCJC Newsletter June 2012
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Questions ?