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APPENDIXD:QUICK-STARTGUIDEFORFIELDBIBLIOGRAPHERSGettingStartedOnceyouhavefoundtimeforindexing,gatheryourmaterials(e.g.,publicationassignments,manual,indexingnotes)andfindacomfortableworkspace.Someindexers,especiallywhenindexinghard-copypublications,liketowriteouttheirindexingfirst,thenlogintothesystematalatertimetoentertheircitations.Abenefitofthisapproachisthatindexingcanbedoneatanytimeandinanyplaceyouareworkingwithyourassignments.Whenreviewingdocumentsforindexing,considerfirstiftheyarerelevanttothebibliographyandshouldbecovered(see“InclusionintheBibliography”onpage5).Rememberthatindexersarerequiredtoindexallarticlesrelevanttothescopeofthebibliographyinanyassigneddocument,regardlessoflevelofexpertiseinagivenarea.Ifanitemisforusandshouldbeincludedinthebibliography,nowisagoodtimetodecideinwhattemplate(s)thecitationshouldappear.BesurethatyouareusingtheGoogleChromebrowserandthatitissettoallowpop-upsforthissite.Ifnecessary,gotoyourbrowsersettingstoaddthefollowingURLtothelistofacceptablesitesforpop-ups:https://mlabib.mla.org/mla-webapp.YoucandownloadtheGoogleChromebrowserhereathttps://www.google.com/chrome/.UsetheINTERNAL NOTEfieldtoindicateifajournalorbookhasbeencoveredinitsentirety(e.g.,“Journalfinished”)orifanymaterialwasnotcoveredforbeingoutofscope(e.g.,“ArticlebyJohnson,page58,outofscope”).UsetheFIELD BIBLIOGRAPHER ABSTRACTfieldtoclarifythefocusofadocument(ifyouareunsureofyourindexing).
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SigningInGototheMLAIBProductionPlatformathttps://mlabib.mla.org/mla-webapp.Aloginwindowwillappear.EnteryourUserIDandPassword,andclick“SignIn.”
Thetwo-factorauthenticationscreenwillappear.Answeryoursecurityquestiontofinishsigningin.
ThiswilltakeyoutoyourDashboard(ToBeIndexed)view,whereyoucanbeginreviewingitemsforindexing.
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ToIndexanExistingRecordAlwaysbeginbyeditingandproofreadingthebibliographicsectionofanexistingrecord.Inthe“ToBeIndexed”Dashboard,scrolltofindtherecordtobeindexed,locatethe“Actions”column,clickonthedownarrownextto“Action,”andselectthe“ViewBibliography”option.
Thiswilltakeyoutothebibliographicsectionoftherecordwhereyoucanaddandeditinformationasneededbyclickingthe“Edit”iconinthesidebarbuttonpanelontheupperright(orusingtheCTRL+Eshortcut).Remembertoaddorconfirmthedocumentlanguageandtofillinand/oreditallrequiredfields,suchasArticleTitle,Author(s),Affiliation,etc.(Forinformationoncompletingandeditingbibliographicfields,seepage7.)
Aftercompletingyourreviewofthebibliographicsectionoftherecord,clickthe“Save”iconontheright-sidefloatingmenu,“SaveChanges”buttonatthebottomoftheform,orCtrl+Stosavechangestothebibliographicform.
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Next,beginindexingbyclickingononeofthe“AddIndexingInformation”buttons(orCTRL+I).(Someversionsmayincludea“Save&Begin”buttonthatcombinesthisstepwiththestepabove.)
Thiswilltakeyoutothe“IndexingDetails”pagewhereyoucanbeginindexingbyclickingonthe“+AddTemplate”button.
Selecttherelevanttemplatesforindexingintheavailabletemplatespop-upmenu.(Notethatlateryoucanaddanddeletetemplatesfromwithintheindexingform.)
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Thiswillbringuptheselectedtemplatestobefilledwithyourindexing.
*(AllfieldsandfacetsareexplainedinthismanualandarehyperlinkedinthebibliographicandindexingsectionsoftheMLAIBProductionPlatformforeasyaccess.Ifyoudonotknowhoworifyoushouldfilloutaspecificfieldorfacet,simplyclickonthehyperlinkedfieldorfacetnameandyouwillbetakentodetailedinstructionsinthemanual.)Tosaveyourindexing,clickononeofthe“Save”buttonsorusethekeyboardshortcutCTRL+S.(Notethatthesystemdoesnotsaveyourworkautomatically.)
Ifadditionalclassingauthorsareincludedinyourindexingstringyouwillbepromptedtoaddtemplatesforthem.
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Click“Yes”andapop-upwillappear,“ScenariosforAdditionalTemplates,”allowingyoutochoosetheauthor(s)oranonymouswork(s)forwhichadditionaltemplatesareneeded.Makeyourselectionsandclick“OK.”
Thiswillbringyoubacktotheindexingformwhereyoucanreviewtheadditionaltemplateandaddinformationasneeded(suchasGENREinliteraturetemplates).
Clicking“Save”againwillbringyoutothevalidationscreenwhereyoucanreviewyourindexing.Toreviewthevalidationlog,clickontheslide-outarrowtotheleftofyourindexing.
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Ifyouarehappywithyourindexing,clickthe“SubmitforEditorialReview”button.(Notethatoncesubmittedforeditorialreview,youwillnolongerbeabletoeditthisrecord.)
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ToIndexaNewJournalRecord(*Forbooksinaseries,seepage23;forbookmonographsorbookcollections,seepage28.)Ifyoudonotseeanyjournalrecordsinyour“ToBeIndexed”Dashboard,clickthecircled“J”buttonontheupperleftframe.
Thisscreendisplaysthelastloggedissuesofyourassignedjournals.Findthejournalyouwouldliketoindexandclickonthe“ViewTracking”buttontotheleftofthejournalname.
Thiswillbringyoutothe“JournalTrackingDetails”page.
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Toaddanewissue,click“CreateTrackingRecord.”
Apop-upwillappearwhereyoucanenterpublicationdetails(seepage18).Under“Location,”selectthebuttonfor“FieldWork,”thenclick“Create.”Donotselecta“Format”inthispop-upmenu.
Locatethecreatedissue(usuallyatthetop;orusethecolumnsortarrows),clickonthedownarrownexttothe“Action”button,andchoose“CreateJournalArticle.”
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Fillinallrelevant/requiredbibliographicfields(seesection3,“BasicBibliographicInformation,”onpage7)andclick“Save&Begin”tobeginindexing.
Thiswilltakeyoutothe“IndexingDetails”pagewhereyoucanbeginindexingbyclickingonthe“+AddTemplate”button.
Thiswillbringuptheavailabletemplatespop-upmenuwhereyoucanselecttherelevanttemplatesforindexing(youcanalsoaddanddeletetemplatesfromwithintheindexingform).Click“OK.”
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Thiswillbringuptheselectedtemplatestobefilledwithyourindexing.
Tosaveyourindexing,clickononeofthe“Save”buttonsorusethekeyboardshortcutCTRL+S(thesystemdoesnotsaveyourworkautomatically).
Thiswillbringyoutothevalidationscreenwhereyoucanreviewyourindexing.Toreviewthevalidationlog,clickontheslide-outarrowtotheleftofyourindexing.
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Ifyouarehappywithyourindexing,clickthe“SubmitforEditorialReview”button.(Notethatoncesubmittedforeditorialreview,youwillnolongerbeabletoeditthisrecord.)
*Prerecordedtrainingwebinarsareavailable.Contactctidrick@mla.orgforaccesstothesewebinarsandforanyadditionalquestionsyoumayhaveaboutindexing,yourassignments,oraccessingtheMLAIBProductionPlatform.
