Download - 2014-05-20 Construction Meeting Minutes.pdf
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Ithaca Commons Repair & Upgrade Project C#2 Utilities, C#3A Surface, C#3B Electric
Date Start End Next Date Next Time Prepared By05/20/2014 10:00 AM 11:00 AM 05/27/2014 10:00 AM Jessica Buckley
Purpose Location
2014 Construction Meeting #8 Commons Project Office215 East State St Ithaca, NY
Distribution/Attendance: (Present at meeting unless noted: Aabsent)
City of Ithaca Michael Kuo, Jessica Buckley, Nicole Mason
Downtown Ithaca Alliance Tammy Baker
Sasaki Associates Susannah Ross (A), Eamonn Hutton (A)
Labella Associates Dan Walker, James Matzat (A)
Vacri Construction / ACP Ralph Avery, Andy Breznay, Matt Thomas (A), Roberto DeVincentis (A),
Bob Belavigna - ACP
Power & Construction Group Lou Zupan, Bill Planert (A), Brian Planert (A)
Verizon James Edwards (A), Dave Comer (A)
NYSEG Gas Doug Stafford (A), Jack Barker (A), Dawn Stillwell
DDS Jeff Bubb (A), Flint Brann
NYSEG Electric Jack Czapranski, Dennis Kuhn (A)
Item / Description Notes Due
1.
SITE MANAGEMENT
1.1.
Thank you for being aware of site
sensitivities: Pedestrian access,
emergency access, business owner
requests, fence / safety maintenance,
coordinating with each other, etc.
1.2.
Meeting of the Minds: Optional
superintendant daily meeting at 3:00 PM
at project office to map out work
footprint & coordinate with others on site
MK: Mandatory 10 minute meeting at
Trolley Circle at 3:00 PM
1.3.
Lockout Tagout procedures to be put in
place by Vacri for temp lighting electric
panel
Vacri to issue procedure to be distributed
by the project office
1.4.
Notify JB of any storm pipe removal GiveVacri24 hours to schedule Action
Cleaners & Cityto schedule Microbac
1.5.
Vacriis to schedule temp paving of
trenches prior to the end of the week for
Cornell graduation
Vacri to do temp paving 05/22 05/23
1.6.
Lights out on N TiogaVacri to
investigate
2. CRICTIAL PATH ITEMS
MEETING MINUTES
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2.1. P&CG: Status of lighting submittal; City /
Architect to respond to cat. light pole /
Verizon DB conflict; N Tioga field directive
Cityto follow up on cat lighting; FD to
issue directive on electrical N Tioga 5/20
2.2.
Vacri: TTC alley storm field directive from
Engineer / Architect to be issued, Verizon
/ Danella to be scheduled to expose
conduit prior to storm work
LaBella/Sasaki to issue FD 05/20; JBto
schedule Verizonto hammer out DB in
alley 05/21; Vacrito install storm 05/22
05/23; EE Root scheduled to re-install
cable into HH in alley 05/27
2.3.
Vacri: Water feature rough in to be issued
by Architect pending response from
water treatment plant / health
department
City to clarify vault spec;
2.4.
Vacri: City to determine vault infill at 119 MK & ABto observe vault w/ MM
(LaBella)
3.
SCHEDULE
3.1.
NYSEG Gas/DDS: Tentative schedule to
be presented
05/27 05/28 Crossing at Cayuga St; Fire
access to be down the center; Schedule
service crews for mid June; NYSEGs crew
is to complete 7 services, DDS all others;
Predict 1-2 services per day
3.2.
NYSEG Electric to complete relocation of
secondary to Aurora St by 05/23
05/21 Vault (30x 30)installation
pending storm progress in alley; Aurora St
to be opened 05/27;P&CG to complete
diagonals by 05/27
3.3.
Vacri / AC&P:
May: Complete utilities (Storm)
June: N TiogaSite demo; Pour
foundations / footers; Site grading, curbs,
expansion jointsJuly:Prep & pour slab N Tioga; Paving
program
Vacri to take a crew off site; Vacri
excavate footers for ACP; City & Vacrito
review remaining Contract 2 work; DDS
requested ABto mark out gateway footers
prior to 05/27
3.4.
TTC / EE Root: Scheduled to reinstall
cable into TTC Alley HH 05/27; Lantechto
install separator in TMH-4
See Item 2.2
3.5. Verizon / Danella:
05/20: To work alongside NYSEG E at
Trolley Circle crossing to lower DB for WF
TTC Alley work to be scheduled
Danella to be scheduled to work in TTC
Alley 05/21
3.6.
P&CG:
05/20:Realigned at NW corner of 100block moving east
05/19 06/16:Complete N Tioga
Vacri & P&CG to determine installation of
conduit to gateways
3.7.
Asphalt Restoration: Vacri, NYSEG Gas&
Signals project (P&CG)to coordinate in
intersections
4.
M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
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4.1. Vacri / ACP, P&CG, NYSEG Gas: Please
submit typical ped. traffic M&P plan,
include list of signage available on site
5/27
4.2.
Vacri to propose sidewalk demo plan Sidewalk demo sequence in N Tioga is
priority
5.
New Business: Open RFIs, submittals,concerns, etc. Cityrequest Granite submittal fromVacri/ACP
5.1. Vacri concerned about valve boxes & site
settlement
All contractors to keep track of valve
boxes; DDSto continue use jumping jack;
Crusher run used to backfill; DDSto
submit all backfill material proctor
DATES TO REMEMBER
May 23 to May 25Cornell Graduation, no work on weekend
May 30 to June 1Ithacafest, Cayuga St entrance closed
ADDITIONAL NOTES
3.1 Map of tentative NYSEG Gas schedule was available in meeting