2014-05-20 construction meeting minutes.pdf

8/10/2019 2014-05-20 Construction Meeting Minutes.pdf

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Ithaca Commons Repair & Upgrade Project C#2 Utilities, C#3A Surface, C#3B Electric

Date Start End Next Date Next Time Prepared By05/20/2014 10:00 AM 11:00 AM 05/27/2014 10:00 AM Jessica Buckley

Purpose Location

2014 Construction Meeting #8 Commons Project Office215 East State St Ithaca, NY

Distribution/Attendance: (Present at meeting unless noted: Aabsent)

City of Ithaca Michael Kuo, Jessica Buckley, Nicole Mason

Downtown Ithaca Alliance Tammy Baker

Sasaki Associates Susannah Ross (A), Eamonn Hutton (A)

Labella Associates Dan Walker, James Matzat (A)

Vacri Construction / ACP Ralph Avery, Andy Breznay, Matt Thomas (A), Roberto DeVincentis (A),

Bob Belavigna - ACP

Power & Construction Group Lou Zupan, Bill Planert (A), Brian Planert (A)

Verizon James Edwards (A), Dave Comer (A)

NYSEG Gas Doug Stafford (A), Jack Barker (A), Dawn Stillwell

DDS Jeff Bubb (A), Flint Brann

NYSEG Electric Jack Czapranski, Dennis Kuhn (A)

Item / Description Notes Due

1.

SITE MANAGEMENT

1.1.

Thank you for being aware of site

sensitivities: Pedestrian access,

emergency access, business owner

requests, fence / safety maintenance,

coordinating with each other, etc.

1.2.

Meeting of the Minds: Optional

superintendant daily meeting at 3:00 PM

at project office to map out work

footprint & coordinate with others on site

MK: Mandatory 10 minute meeting at

Trolley Circle at 3:00 PM

1.3.

Lockout Tagout procedures to be put in

place by Vacri for temp lighting electric

panel

Vacri to issue procedure to be distributed

by the project office

1.4.

Notify JB of any storm pipe removal GiveVacri24 hours to schedule Action

Cleaners & Cityto schedule Microbac

1.5.

Vacriis to schedule temp paving of

trenches prior to the end of the week for

Cornell graduation

Vacri to do temp paving 05/22 05/23

1.6.

Lights out on N TiogaVacri to

investigate

2. CRICTIAL PATH ITEMS

MEETING MINUTES


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2.1. P&CG: Status of lighting submittal; City /

Architect to respond to cat. light pole /

Verizon DB conflict; N Tioga field directive

Cityto follow up on cat lighting; FD to

issue directive on electrical N Tioga 5/20

2.2.

Vacri: TTC alley storm field directive from

Engineer / Architect to be issued, Verizon

/ Danella to be scheduled to expose

conduit prior to storm work

LaBella/Sasaki to issue FD 05/20; JBto

schedule Verizonto hammer out DB in

alley 05/21; Vacrito install storm 05/22

05/23; EE Root scheduled to re-install

cable into HH in alley 05/27

2.3.

Vacri: Water feature rough in to be issued

by Architect pending response from

water treatment plant / health

department

City to clarify vault spec;

2.4.

Vacri: City to determine vault infill at 119 MK & ABto observe vault w/ MM

(LaBella)

3.

SCHEDULE

3.1.

NYSEG Gas/DDS: Tentative schedule to

be presented

05/27 05/28 Crossing at Cayuga St; Fire

access to be down the center; Schedule

service crews for mid June; NYSEGs crew

is to complete 7 services, DDS all others;

Predict 1-2 services per day

3.2.

NYSEG Electric to complete relocation of

secondary to Aurora St by 05/23

05/21 Vault (30x 30)installation

pending storm progress in alley; Aurora St

to be opened 05/27;P&CG to complete

diagonals by 05/27

3.3.

Vacri / AC&P:

May: Complete utilities (Storm)

June: N TiogaSite demo; Pour

foundations / footers; Site grading, curbs,

expansion jointsJuly:Prep & pour slab N Tioga; Paving

program

Vacri to take a crew off site; Vacri

excavate footers for ACP; City & Vacrito

review remaining Contract 2 work; DDS

requested ABto mark out gateway footers

prior to 05/27

3.4.

TTC / EE Root: Scheduled to reinstall

cable into TTC Alley HH 05/27; Lantechto

install separator in TMH-4

See Item 2.2

3.5. Verizon / Danella:

05/20: To work alongside NYSEG E at

Trolley Circle crossing to lower DB for WF

TTC Alley work to be scheduled

Danella to be scheduled to work in TTC

Alley 05/21

3.6.

P&CG:

05/20:Realigned at NW corner of 100block moving east

05/19 06/16:Complete N Tioga

Vacri & P&CG to determine installation of

conduit to gateways

3.7.

Asphalt Restoration: Vacri, NYSEG Gas&

Signals project (P&CG)to coordinate in

intersections

4.

M&PTP: MAINTENANCE & PROTECTION

OF TRAFFIC & PEDESTRIANS


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4.1. Vacri / ACP, P&CG, NYSEG Gas: Please

submit typical ped. traffic M&P plan,

include list of signage available on site

5/27

4.2.

Vacri to propose sidewalk demo plan Sidewalk demo sequence in N Tioga is

priority

5.

New Business: Open RFIs, submittals,concerns, etc. Cityrequest Granite submittal fromVacri/ACP

5.1. Vacri concerned about valve boxes & site

settlement

All contractors to keep track of valve

boxes; DDSto continue use jumping jack;

Crusher run used to backfill; DDSto

submit all backfill material proctor

DATES TO REMEMBER

May 23 to May 25Cornell Graduation, no work on weekend

May 30 to June 1Ithacafest, Cayuga St entrance closed

ADDITIONAL NOTES

3.1 Map of tentative NYSEG Gas schedule was available in meeting

2014-05-20 construction meeting minutes.pdf

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