DocuWorks 7One Solution For Your Document Management Needs

DocuWorks 7Document Handling Software

Create, retrieve, update, distribute and store your documents securely. All from your desktop.

Fuji Xerox DocuWorks 7 makes document management easy and intuitive by enabling you to create, retrieve, update, distribute, and store your documents securely from a single point - your computer desktop.

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Managing documents effectively is a key challenge that many companies face in the current business environment. Most organisations have multiple data streams that consist of digital and paper documents from various sources and in many formats.

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Productivity

• Centralisation of information and easy document management

• PDF handling and conversion

• OCR multi-language capability

• Document security

Innovation

• Promotes new work style by importing cumbersome manual document management onto your computer

• Enhances work flexibility with seamless integration of a wide range of devices and document management systems

• Maintains productivity on the move with the DocuWorks Viewer Light application for mobile devices

Cost Efficiency

• Paperless document management minimises unnecessary printing and saves on printing materials and valuable space

Sustainability

• Paperless working envrionment promotes ecology and minimises wastage of valuable resources

Benefits at a glanceDocuWorks 7 puts an end to cumbersome storage and filing by cutting down on unnecessary printing. This makes way for a more efficient and paperless environment in your office.

For example, in a quotation process, requests for quotations are commonly received by fax, output and distributed to the person in charge, who then prepares a set of quotation document by compiling a quotation letter, specifications sheet and drawings together in paper format. The completed paper document is then faxed to the requestor and a copy is stored away separately in a cabinet to be kept as a record.

With digitalisation, requests for quotations can be received as paperless fax documents. Upon registering a job request at the multifunction device, the document will be forwarded automatically to the computer of the person in charge. He or she will then create a set of quotation document with DocuWorks 7, and send it to the requestor electronically. At the same time, a copy of the quotation can be stored away in the Document Management System (DMS), such as DocuShare, to allow efficient and secured sharing among users in the network.

After Implementing DocuWorks 7

Before Implementing DocuWorks 7

Document Security Safeguard all the important documents with DocuWorks 7’s multi-level security measures. You can effectively limit access to sensitive information by encrypting documents with a 56-bit and 128-bit password security.

Operation restrictions such as “Prohibit document editing”, “Prohibit annotation editing”, “Prohibit printing” and “Prohibit copying” can be applied.

In addition, you can verify and approve documents with the use of electronic signatures and certificates. This helps to streamline your workflow instantly.

Energise your workflow with a comprehensive suite of features

Centralised Document ManagementManage a wide range of documents such as scanned copies, web pages, and files of various applications - all in one place. DocuWorks 7 provides an electronic workspace for you to handle all the documents on your computer desktop, as if you are handling them on your desk. It is a smart and simple way to optimise document management systems in an organisation.

Single Touch PDF ConversionConverting your DocuWorks 7 documents into PDF format is just a click away. On top of that, you can stack, unstack, merge or enlarge the resulting thumbnails for page-by-page browsing. PDF conversion and management is now a breeze.

Link FoldersShare and access other work folders from the DocuWorks Desk. With its user-friendly sharing capabilities, you can create a link connection to the shared network folder and provide access to other network users to view or edit documents in the DocuWorks Desk workspace. This gives way for seamless document sharing and work integration among various departments and groups on the network.

DocuWorks 7 comes with intuitive features to help everyone work together more smoothly, efficiently and securely.

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Easy Document Management Locate important data on demand. Paper documents can be transformed into searchable DocuWorks documents with DocuWorks 7’s powerful built-in OCR. This allows you to search for information easily and accurately by using the advanced search functions.

You can also combine and manipulate your DocuWorks documents for booklet creation purposes. DocuWorks 7 offers support for N-ups, large-size paper output and other printing needs and formats.

In addition, file conversion and handling of different file formats have been made simpler. You can enjoy the flexibility of accessing the original document in its parent application even after conversion to the DocuWorks format.

DocuWorks OCR Multi-Language Package* (Optional)Improve work collaboration and the usability of documents in a multilingual work environment. DocuWorks OCR Multi-Language Package expands the number of languages supported by DocuWorks OCR functions. This allows you to perform OCR processing for a range of languages: English, Simplified Chinese, Traditional Chinese, Korean, Thai and Japanese.

*Requires DocuWorks 7.3 or higher.

Enter Search Field to start searching

Found text strings are marked and tag annotations are attached to

the relevant pages

Find and Mark Button

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To help smoothen the editing of documents, DocuWorks 7 offers a wide array of colours, fonts and lines. You can easily add tags, markers and stamps for electronic documents with the full and rich range of annotation options.

Seamless Integration with Multifunction Devices and Document Management SystemsManage and share electronic documents easily and securely by linking DocuWorks 7 to your Fuji Xerox multifunction devices and Document Management Systems (DMS).

The device folders of the digital multifunction devices* on the network will then be displayed in the DocuWorks Desk folder tree. Data searching and retrieval are made easy and intuitive with a thumbnail view of documents in the device folders.

Discover fresh, new ways to manage your documents

Digital DeskThe integrated handling of digital documents is now easier with the DocuWorks Desk platform. This innovative interface lets you import, scan and manage documents from almost any source. You can also handle large-sized documents (up to 2A0) with ease.

Displaying files as thumbnails on the DocuWorks Desk enable documents to be located easily

Easy Document EditMove or copy a page from one DocuWorks document to another with the advanced page-editing functions of DocuWorks 7. You can also copy text, copy and paste part of a page as an image, change page order, and add or delete pages.

Thanks to a comprehensive range of smart tools and applications, DocuWorks 7 empowers your whole office.

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Similarly, documents in the DMS server can also be easily viewed and managed directly from the DocuWorks Desk. Uploading and downloading of documents can be done by simple drag-and-drop actions.

* Applicable to ApeosPort/DocuCentre-III series and above.

DocuWorks Viewer Light for mobile devicesDocuWorks Viewer Light for iPhone/iPad and DocuWorks Viewer Light for Android are newly available to view DocuWorks format files on mobile devices. Mobile workers can view necessary documents anytime and anywhere on their mobile devices.

STAMP

TEXT NOTEPAD

MARKER

Drag and drop to export documents effortlessly from the device folder to DocuWorks Desk folders

Documents in the device folder

EXPORT

Unstack: Split up one file into individual pages to allow rearrangement, addition, and deletion of pages.Stack: Compile several pages/files into one file.

UNSTACK

STACK

Rich annotation tools such markers, stamps, text notepads, lines and shapes.

Keep your operating costslight and affordable

By creating a smart and organised paperless workspace, DocuWorks 7 lifts the load on your bottom lines.

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Document Tray Option* (Optional)DocuWorks 7 makes information sharing easy and intuitive. This is done via electronic document trays that facilitate smooth document delivery among colleagues and managers in your organisation.

These document trays are equipped with a pop-up notification feature which gives users an instinctive view of the file sharing activities, showing the number of documents that are currently placed in tray and sounding off an alert when new documents come in.

Requests and instructions for the next user can also be added within the documents via stamps and sticky notes, before placing them in the allocated tray.

Furthermore, the Document Tray Option software can be easily linked up to a Fuji Xerox multifunction device for easy retrieval and management of electronic fax documents. This helps to pave the way towards a more efficient and paperless work procedure.

*Requires DocuWorks 7.2 or higher.

Take a giant leap towards a sustainable future for all

Look forward to a smooth and intuitive process of managing various documents electronically with the versatile editing, processing, document-searching and archiving functions on the DocuWorks 7. Not only will this help to optimise your work flow, it will also save you heaps in terms of energy and printing material cost in the long run.

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© 2012 Fuji Xerox Co., Ltd.. All rights reserved. Xerox® and the sphere of connectivity design are registered trademarks of Xerox Corporation in the U.S. and/or other countries. 02/12

For more information or detailed product specifications,call or visit us atFuji Xerox Asia Pacific Pte Ltd80 Anson Road, #37-00 Fuji Xerox Tower Singapore 079907Tel. 65 6766 8888 Fax. 65 6239 2764

http://www.fxap.com.sg

Import From Application

Import by using printer driver (DocuWorks Printer)Supported character codes:Shift JIS (Japanese), KS C 5601 (Korean), GB2312 (simplified Chinese), Big5 (traditional Chinese), Windows-1252 (West-European), TIS-620(Thai)DocuWorks conversion add-in button for Microsoft® Office™ XP/2003/2007/2010 (Word, Excel, PowerPoint®)Character image embedding function

Import By Using Scanner Import by using TWAIN32-compatible scannersRetrieve the scanned image and fax documents from the mailbox folder of MFD and delete the image after retrieving them (DW7.1)

Import From Image Windows® bitmap, JPEG, TIFF Revision 6.0 (non-compression, G3 1d, G3 2d, G4, JPEG, PackBits), TIFF-FX

Large Size Support Paper sizes up to 2,400 × 2,400 mmStandard paper sizes 2A0 (length), A0, A1 and A2

Document Storage & Management

Thumbnail display of DocuWorks files (document/binder), icon display of non-DocuWorks files, list display (sorted by name, size, or updated date)Thumbnail display of PDF, JPEG, TIFF, BMP, Microsoft® Word/Excel®/PowerPoint® and XPS files (XML Paper Specification)*1

Multi-layer folder management and document sharing among linked folders (linked to Windows® directory)Option to attach original document is providedEnlarged display and document property display (file information, overview, user-defined attribute, page attribute) with InfoView

Document Handling Stack/Unstack DocuWorks and PDF files into individual pages

Bind/sort documents with DocuWorks binderSplit, copy (direct copying to Windows® desktop or Explorer), move, delete or align the displayed page

Search Capabilties

Scope DocuWorks files (document/binder) and PDF files in folders and subfoldersConditions Document name, date, text contained in document (application

documents, text annotations, OCR results), or document properties. Search conditions can be saved for future use.

Results List or thumbnail displayRe-usable (by creating copies or shortcuts, or output to CSV)Search refinement

Display Modes Enlarged/reduced display (10% to 1,600%)4 display modes (document, page list, list-document, divided), full-screen display (for presentation)InfoView: Tag, link list, binder index, signature list, ocr results, page attributes, list of contentsDocuWorks Desk: Thumbnail, enlarged/reduced display (10 to 34%)Display/rotate/enlarge/reduce display of documents with annotations pasted, DocuWorks protected documents, and DocuWorks signed documents with [Page Viewer]

Page Modifications Noise elimination (only for monochrome binary-value page imported from a scanner or image file) and tilt correctionRotate in 90° steps, delete, copy, move pages within a document, copy/move pages to other DocuWorks documentCopies text in a DocuWorks document, copy & paste of part of a page as an image

Document Editing (attached annotations)

Writing objects: Graphics (About 30 types including line, square, polygon, ellipse, cloud, etc.), text, notepad, marker, freehand, stamp, date stampStarching is availableSet up link (to jump to DocuWorks document, web page or other files)OLE objectInserts serial page numbers and header/footerObjects can be hidden for display/print

Original Data Management

Adds/extracts original data to/from DocuWorks documentsCreates a new DocuWorks document by reflecting revision of the attached original dataMaintains properties of the original DocuWorks document

OCR Character recognition on images pages (scanned) with built-in OCR, noise elimination and tilt correction during character recognition, OCR area specification for each pageCharacters as a result of OCR can be used as search targetOutputs OCR result to file (TXT, RTF, CSV, XLS)

Digital Signature Available for each DocuWorks file using DocuWorks electronic signature or digital certificateVerifies the signature (to confirm whether it is changed after signature is made) and restores the document to just before/after the signature has been added

Security Measures Prohibition on the following operations can be set up for each DocuWorks file (document/binder): Open, edit, edit annotations, print, copy, change settings.Security can be set by any of the following 4 methods:

• Password (DocuWorks Ver. 4 compatible strength)• Password (strength of 128-bit key length)• Security with DocuWorks electronic seal• Security with electronic certificate*2

Certificate search possible in ActiveDirectory repository server or local PC

DocuWorks 7 SpecificationsElectronic Signature Electronic signature by using DocuWorks electronic stamp or electronic

certificate*2 can be used for each DocuWorks file (document/binder)Signature verification (checking presence of changes made after signing), restoring document just before/after signing

Plug-ins Functionality Image Converter, Extract Image, Page Layout (2-up, 4-up, booklet), Sort Pages, File Optimization (DocuWorks files and PDF files), Frame Deletion, Digital Camera Image Correction, OCR, Copy Annotations, Find and Mark, Easy Printer, etc.

WebDAV Support WebDAV Support

Edits annotation of DocuWorks document from Web browser (Microsoft® Internet Explorer®)

Printing Capability Resize pages of documents consisting of mixed page sizes, print pages selected in List Display mode (in batches), prints in Colour/B&W output mode per page, adjusts large-size data to paper size, reduces pages to fit print area

Image Conversion Output Windows® bitmap, JPEG, TIFF Revision 6.0, PDF (non-compression, G4, JPEG, PackBits)

Convert to PDF Use included DocuWorks PDF Creator 1.0*1 When DocuWorks thumbnail extension is used.*2 Before using the security and electronic signature functions with an electronic certificate, you must obtain electronic certificates of

yourself, one with whom exchange documents, and the certificate authority

OPERATING ENVIRONMENT OF DOCUWORKS 7Operation System*1

For all cases, Microsoft® Internet Explorer® 6, Windows® Internet Explorer® 7, 8 or 9 must be installed

Microsoft® Windows® 7 E/TC/SC/K/T/J version (for 32-bit (x86) or 64-bit (x64) processors) Service Pack None/1Microsoft® Windows Vista® E/TC/SC/K/T/J version (for 32-bit (x86) or 64-bit (x64) processors) Service Pack None/1/2Microsoft® Windows® XP E/TC/SC/K/T/J version (including x64 edition) Service Pack 1*5/2/3 Microsoft® Windows® 2000 E/TC/SC/K/T/J version Service Pack 3/4*4*5

Processor*2 PC/AT compatible computer with Pentium® III 333 MHz or faster processorMemory*2 256MB or more (512MB recommended)Display 800 x 600 pixels or more (1024 x 768 pixels recommended)

Full coloursFree Disk Space*3 360MB for installing DocuWorks main unit

200MB or more is recommended for actual operationOthers DVD-ROM drive is required during installation

Windows Installer 3.0 or laterBrowser supporting DocuWorks Viewer Control*6

Microsoft® Internet Explorer® 6Windows® Internet Explorer® 7Windows® Internet Explorer® 8Windows® Internet Explorer® 9

Supported OS for installing Update Service*7

Supported operating systems for Update Service to update DocuWorks are as follows.Microsoft® Windows® XP Service Pack 3Microsoft® Windows Vista® Service Pack 2Microsoft® Windows® 764-bit editions are supported for all the OS.

Modules required for Update Service

Message Queuing (Except for Microsoft® Windows® XP)*8

Microsoft® .Net Framework 2.0 or later*9

Minimum hard disk space required for Update Service

46 MB To install Microsoft® .Net Framework 2.0, an additional 280 MB is required

Compatible scanners TWAIN32 compliant*1 Operation on virtual machine software (e.g. VMware®) is not covered under warranty.. *2 Compliant with the recommended values for each OS. *3 To install the supplied software, additional available disk space is necessary. *4 To use the PDF thumbnail display function or PDF search function, Service Pack 4 or higher is required.*5.Operation of DocuWorks PDF Creator on Microsoft® Windows® 2000 and Microsoft® Windows® XP (Service Pack 1) are not

covered by the warranty.*6 This function displays DocuWorks files using a Web browser and edits files such as adding annotations*7 Update Service is the software which notifies the release of updates for DocuWorks with the icon on the task tray. *8 If Message Queuing has not been installed on the computer that you install Update Service on, the Update Service installer will

install it. *9 If Microsoft® .Net Framework 2.0 or later has not been installed on the computer that you install Update Service on, the

Update Service installer will install Microsoft® .Net Framework 2.0.

OPERATING ENVIRONMENT OF DOCUWORKS DOCUMENT TRAY OPTION 1.1 (OPTIONAL)Processor*2 PC/AT compatible computer with Pentium® III 333 MHz or faster processorMain memory*2 256 MB or more (512 MB recommended)Display 800 × 600 pixels or more (1024 × 768 pixels recommended), full-colorFree disk space*3 140 MB for installing DocuWorks main unitOperating System*1 Microsoft® Windows® 7 E/TC/SC/K/T/J version (for 32-bit (x86) or 64-bit

(x64) processors) 1.1: Service Pack None/1Microsoft® Windows Vista® E/TC/SC/K/T/J version (for 32-bit (x86) or 64-bit (x64) processors) 1.1: Service Pack None/1/2Microsoft® Windows® XP E/TC/SC/K/T/J version (Service Pack 1/2/3) (including x64 edition) (1.1)

Required software DocuWorks 7.2 or higher (including the Trial Edition)Other Installation Requirements

DVD-ROM drive

*1 Operation on virtual machine software (e.g. VMware®) is not covered under warranty. *2 Compliant with the recommended values for each OS. *3 To install the supplied software, additional available disk space is necessary.