wedding of [bride] and [groom] [date] [venue/church]

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www.weddingtweets.net

Lunch @ 12.30pm

Useful Information

Groom’s Address:

Brides’s Address:

Lunch Venue:

Hotel Room:

Groom's HP:

Brides’s HP:

Key Appointment Holders

General

Appointment Name Contact Number Remarks

Wedding Coordinator 1

Wedding Coordinator 2

Bridal Car Driver

Transport IC

Photographer

2nd

Photographer (Table Shots only)

Make-up artist

Car-door Opener

Catering at JH’s place

Wedding of [Bride] and [Groom]

[Date]

[Venue/Church]

2


Gate-crashing


Buddies

Buddies

Buddies

Buddies

Sister

Sister

Sister

Sister

Lunch


Caterer

Catering coorindator

MC (English):

MC (Chinese):

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MORNING ACTIVITIES (7:00am – 12:30 pm)

Time Event/ Cue Action By Action Remarks

By 6:00am Arrival of sisters at Bride’s

Place Sisters

Ensure arrival of Make-up artist

By 6:00am Arrival of Make-up Artist Make Up Artist

Apply makeup and hairdo for Bride

By 6:30am Arrival of photographer Bridesmaid

Photographer

Ensure arrival of Photographer

Take photos

7.00am Arrival of Gate-Crash Gang at

Groom’s Place

Groom and Buddies

Ensure arrival of gate-crash gang by 7.00am

7:05am Vehicle movement from

Groom’s Place

Groom and Buddies

Bestman to call Bridesmaid to confirm departure time and ETA.

To reach Bride’s place by 8:30am

[Include directions from Groom’s place to Brides’s place here]

Make Up Artist Complete makeup for Bride By 7:15am Final Prep

Brides’s mum and dad Help Bride to put on veil

7:30am

Arrival of Gate-Crash Gang at

Bride’s Place

Groom and Buddies

Bestman

Groom

Car-door Opener

Groom

Ensure arrival of gate-crash gang at Bride’s home no later than

7:30am

Call Bridesmaid upon arrival

Bring Ang Pao for Car-door Opener

Open Bridal Car door and give Groom 2 oranges

Groom to give Ang Pao to him. Pass oranges to Bestman to put

in car.

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Groom

Gate-Crash Gang

Negotiate for entry

Bestman and Bridesmaid Ensure entry into house and bedroom no later than 8:30am

7:35am – 8:30am Gate-Crash

Groom Lift Bride’s veil

8:45am – 9:15am Vehicle movement from Bride’s

Place to Groom’s Place 1. Bridal Car

2. Car 2

3. Car 3

[Insert Directions from Bride’s place to Groom’s place] 1. Bestman, Groom,

Bride, Photographer

2. Bridesmaid, AA, BB

3. CC, DD, EE

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9:15am – 10:00am

Tea Ceremony at Groom’s Place Groom and Bride Serve Tea to:

Groom’s Relatives

Groom’s mother to have

prepared tea ready by

10:00am

FF to Prompt next set of

relatives to get ready.

DD and EE to serve tea

and rinse cups



10:00am – 10:30am Vehicle movement from

Groom’s Place to Hotel

1. Bridal Car

2. Car 2

3. Car 3

[Insert Directions from Groom’s place to Hotel] 1. Bestman, Groom,

Bride, Photographer

2. Bridesmaid, AA, BB

3. CC, DD, EE

Bestman to call Hotel

Coordinator to let him

know movement to Hotel.

Prepare tea cups.

6


10:30am – 11:30pm Tea Ceremony at Church with

Brides family and relatives

Groom and Bride Serve tea to Bride’s Relatives

GG to take note of order.

Prompt next set of

relatives to get ready

DD and EE to serve and

clean cups

11:30pm-12:30nn

Reception and Cocktail Caterer Staff Serve drinks and refreshments for guest 1.



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11:30pm Reception desk preparation XX, YY, EE, AA, BB, CC,

DD

Banquet Mgr to ensure that

there are:

1. Signages (including

plasma signages)

2. Reception table and

chairs for 6 pax

3. Table/ pedestral for

wedding album

4. 3 x A3 Table layout

easels

5. 2 x Easel for Wedding

frames

XX to ensure that the following are ready on reception table:

1. 4 x Guest Lists (Bride’s guest and Groom’s guest)

2. Guestbook and 3 x Pens (one as backup)

3. Complimentary parking coupons

4. Check signages (Plasma signages; and signage board

placed near lift on ground floor lobby)

5. 2 x A3 Table layouts are placed on left and right of

reception table; another placed outside banquet door

6. Wedding Album on display near reception table

Groom to pack items (1)

and (6) into Bestman’s car

in the morning of AD

Remaining items provided

by M Hotel

*CC, DD to help AA with

Groom’s Guest list if

necessary

11:35pm

Registration starts

XX, YY, AA, BB

CC, DD, EE

Start registering guests for banquet.

Give out complimentary parking coupons

Groom and Bride to

remind close friends and

immediate families to be

seated by 12.15pm

Guests may forget where

they are supposed to sit

for the banquet. Ushers to

guide them to their seats.

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LUNCH @ XXX (12:30pm – 15:30pm)


XX Manage seating plan and inform Groom and F&B Manager

when 90% attendance is reached

Lunch to start upon 90% attendance

90% of each relative,

friends/colleagues lists

Latest time to start lunch :

13:00pm

MC1 & MC2 Cue guests AND parents to take their seats

Groom Fetch Bride to come down Bride’s phone to be held

by Bridesmaid

Bride Come down with bouquet

Bestman Make sure that hotel staff has prepared dry ice and fanfare

effects

When couple is standing by the banquet door, call to inform

MCs that couple is ready

*distribute red rose petals

to guests along march-in

route

12:20nn

Pre-amble for 1st March-in

MC1 & MC2 After receiving Bestman’s call, to standby on stage for 1st

march-in speech

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AV IC & Hotel Staff Fade off music and stop “Pre-wedding shoot” slideshow as MC

prepares to speak

Stand-by 1st Match-in music

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LUNCH @ XXX (12:30pm – 15:30pm)


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12:20pm

Pre-amble for 1st March-in MC1 & MC2 “Good afternoon ladies and gentlemen, my name is [MC1’s

Name], and my name is [MC2], and we'll be your MCs for

tonight.”

[Chinese Translation]

“Today, the 8th

of May, is a very special day for Groom, son of

Mr & Mrs [Groom’s Dad’s Name] and Bride, daughter of Mr &

Mrs [Bride’s Dad Name].”


“Their wedding is a testimonial of their love and commitment

towards each other and signifies a new chapter in their lives.”


“I believe that this is an occasion many of us have been looking

forward to and on behalf of the Bride and Groom, I would like

to thank you for spending your evening with us.”


“Today, we are going to share with you a little story. It is the

year 19XX... “


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LUNCH @ XXX (12:30pm – 15:30pm)


12.25pm

AV IC and Hotel Staff Play 1st March-in video

MC1 & MC2 “Ladies and gentlemen, please rise and put your hands together

as we now present to you the Groom and the Bride Mr and Mrs

Lee!”


AV IC Once March-In Video Finishes

Play 1st March-in Song. Start soft and to full volume when

mandarin translation is done.

Hotel Staff Open doors upon end of speech.

Hotel Staff Ensure dry-ice and fanfare effects executed once door opens.

Groom and Bride

Bride & Groom march-in till stage upon 18sec Groom.

12:30pm

H hr

Once 1st March-in Video

finishes

AV IC To soften music as couple approaches the stage

AV IC Fade music to silent by the time couple is on stage and MC

speaks

MC1 & MC2 “Now let us invite the newly-wed to cut the wedding cake.”


Wedding Cake & knife in

place

12:35pm

H+5min

Cake-Cutting

Groom and Bride Cut cake Take seat after cutting

cake

13


MC1 & MC2 (wait for couple to be seated)

“Thank you. Ladies and Gentlemen, lunch will be served

shortly. Please enjoy the rest of the afternoon and Bon apetit”


wait for couple to be

seated

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LUNCH @ XXX (12:30pm – 15:30pm)


Ensure that hotel staff start playing opening dish song

12:40pm

H+10min

1st Dish

(Cold Combination)

AV IC

Start playing dinner background music after 1st dish presentation

is over

Pack up Reception Table XX XX and team to clear reception table

XX to take Ang Pao boxes to couple’s room and LOCK in

SAFE

EE/CC to keep remaining carpark coupons in pocket for

distribution whenever necessary

*To prepare two plastic

bags and place in hotel

room safe.

*Transfer ang pows into 2

separate plastic bags and

put into safe and lock.

F&B manager To remind that dishes served on time 12:50pm

H+20min

2nd

Dish

(Shark’s Fin)

Groom and Bride and

Bridesmaid

Slip up to hotel room to change attire

13:05pm

H+35min

3rd

Dish

(Whole Abalone)

F&B manager To remind that dishes served on time

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13:20pm

H+50min

Pre-amble for 2nd

March-in

Bestman

AV IC

To check with

- Bridesmaid that couple are on the way down

- MC if they are ready to announce playing of video

- AV IC is ready to play march-in song

Fade off background music

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LUNCH @ XXX (12:30pm – 15:30pm)


MC1 & MC2 “Hi everyone! We hope the food is fine and that you have

enjoyed yourself so far. On behalf of the couple, we would like

to show our sincere appreciation to all of you for your precious

time in attending the lunch reception today. Of course, not

forgetting all of your wonderful gifts & red packets.”


Groom and Bride Standby outside ballroom with speech for 2nd

March-in

Copies of speeches should

be placed on podium, best

man and in Groom’s own

jacket

13:20pm

H+50min

Pre-amble for 2nd

March-in

Hotel Staff

Standby to open doors To open doors

MC1 & MC2 “Ladies and gentlemen, please remain in your seat, as we

welcome our stars of the day to join us again!”


(Upon start of song and before the 9sec Groom of song)

Hotel Staff Open doors.

Groom and Bride March in till stage

13:35pm

H+1:05hr

2nd

March-in

AV IC Fade music to silence as couple reaches stage

13:40pm

H+1:10hr

Announcement of

‘Thank You” Speech by Couple

MC1 & MC2 (Once couple have ascended the stage)

“The couple would never have come this far without the support

of their family and friends. Thus tonight, the couple would like

to take this opportunity to give their thanks to these special

individuals.”


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Groom and Bride Give Thank You speech

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LUNCH @ XXX (12:30pm – 15:30pm)


13:50pm

H+1:20hr

Announcement of Champagne

Fountain and Cross Arm Toast

MC1 & MC2 “Let us invite the couple for the Champagne Fountain ceremony

and Cross-Arm toast.”


Groom and Bride Cross arm toast

Champagne Fountain Ceremony

and Cross Arm Toast MC1 & MC2 “Thank you! As they always say, a Chinese Wedding Dinner is

never complete without the traditional ‘Yum

Seng’. Therefore, without any much further delay, shall we

invite the immediate family members together with their ‘Yum

Seng’ supporters to the stage here for the traditional toast?”


Thank you and enjoy the rest of the afternoon.”


Buddies to help

coordinate standing

arrangements

Buddies and Jie-meis to

be present on stage too

Yum Seng Ceremony Family Members Go on stage and do Yum Seng Toast

13:50pm

H+1:20hr

MC1 & MC2 Thank you everyone and do have a seat. We hope you will enjoy

the rest of the lunch while the couple visits your table for group

photo-taking.


14:00pm

H+1:30pm

4th

Dish

(Steamed Garoupa)

Food Coordinator To remind that dishes served on time once champagne ceremony

finishes

14:10pm

5th

Dish

(Pipa Duck)

Food Coordinator To remind that dishes served on time

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H+ 1:40hr

Photo taking should end

by 15:00pm

Table-to-Table Photo-taking

while dinner continues

Advance Party:

EE, FF, Bestman

Photographer

To take in sequence according to Table Number, consecutively

from No. 01-XX

Each table can take max 2

min only

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LUNCH @ XXX (12:30pm – 15:30pm)


14:10pm

H+ 1:50hr

Serve 6th

Dish

(Poached ‘Live’ Prawns)


14:30pm

H+ 2:00hr

Serve 7th

Dish

(Steamed Fragrant Rice in Lotus

Leaf)


14:40pm

H+ 2:10hr

Serve 8th Dish

(Yam Paste with Gingko Nuts)


Once last group photo is

taken,

FAREWELL

Groom and Bride

Groom and Bride’s Parents

Line up at exit to bid farewell and thanks to departing guests

15:30pm

H+2:45hr

Final Family Group Photo All immediate family

members

Photographer

Gather at stage for final family group photo.

15:30pm

H+3hr

Groom’s Parents To bring back home all bridal and evening gowns, and Ang

Pows

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wedding of [bride] and [groom] [date] [venue/church]

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