usaid training for pakistan project

1

, Former Intern at the Ministry of Water and Power, explains her job responsibilities during

the internship.

USAID Training for Pakistan Project

Quarterly Report October – December 2015

Prepared for: USAID/Pakistan

Contract No. AID-OAA-I-12-00008

Task Order Number: AID-391-TO-13-00004

Submitted January 15, 2016

Disclaimer:

This publication was produced for review by the United States Agency for International Development

(USAID). It was prepared by the USAID Training for Pakistan Project. The views expressed in this

publication do not necessarily reflect the views of USAID or the United States Government.

Training for Pakistan Project

_____________________________________________________________________________________________________________________

USAID Training for Pakistan Project, Year 3 Quarter 3, 2015 Report 2

World Learning presents the following summary of Project activities in the stated period in accordance

with Task Order contract section F.4.2.

Table of Contents:

Executive Summary: ...................................................................................................................................... 2

Summary of Quarterly Workplan Review: .................................................................................................... 2

Consolidated Monthly Report Information: ................................................................................................. 2

Monitoring and Evaluation: ........................................................................................................................ 27

Progress against Logframe Indicators ......................................................................................................... 46

Attachments: ............................................................................................................................................... 51

Executive Summary:

A contract was signed with Strengthening Participatory Organization (SPO) to deliver the Strengthening

the Rights and Justice Framework/Agenda program. On November 12, 2015, the Project received an

approved Training Implementation Plan (TIP) and Candidate Approval Form for the program from the

Mission. A Pre-Program Orientation was conducted for the first of three trainings under this program

which began on December 14, 2015. All 15 participants attended the event.

Let Girls Learn (LGL) stakeholders’ meetings were held in Lahore on October 15, 2015 and Peshawar on

November 17, 2015. Meeting notes from both meetings were submitted to the Mission. LGL website

content was shared with the Mission and the web page entitled Pathways to Success – USAID Let Girls

Learn Program was revised and launched on October 29, 2015. The Project submitted Training Requests

and budgets for LGL programs in three regions to the Mission for approval on October 30, 2015 and

submitted revised TRs, a budget and a Request for Expression of Interest (EOI) to recruit partners to the

Mission for feedback and approval on December 3, 2015.

Summary of Quarterly Workplan Review:

We were unable to schedule the review with the Mission before this report’s due date.

Consolidated Monthly Report Information:

Stabilization and Governance (OSG):

Administrative component:

The Project met with Office of Stabilization and Governance representatives on December 1, 2015 to

discuss and finalize its 2016 Training Plan.

_____________________________________________________________________________________________________________________


Program Component:

Strengthening the Rights and Justice Framework/Agenda (November-December, 2015; In-country; 60-

70 Participants):

The contract was signed with Strengthening Participatory Organization (SPO), the training provider for the

Strengthening the Rights and Justice Framework/Agenda program. A meeting with MLJHR and SPO was

conducted on October 21, 2015 to finalize the Training Implementation Plan. On November 12, 2015, the

Project received an approved Training Implementation Plan and Candidate Approval Form from the

Mission. The finalized training dates are:

o Islamabad (Nathia Gali) Training: December 14-18, 2015 o Lahore Training: January 4-8, 2016 o Karachi Training: January 18-22, 2016

Strengthening Participatory Organization and the Project coordinated with the participants to develop a

Pre-Program Orientation Handbook and a Pre-Program Orientation was conducted on December 14, 2015

with the Islamabad participants in Nathia Gali. All 15 participants attended the event. The Project sent an

email to OSG inviting them to participate in two remaining Pre-Program Orientations, which will be

conducted on January 4 and 18, 2016 in Lahore and Karachi, respectively. A draft agenda for a debriefing

session for all three trainings was shared with the Mission.

Health:

Program component:

Master of Science in Public Health (June 2014 – May, 2016; In-country; 24 Participants):

The Project paid third semester tuition fees for the 24 participants.

Master of Science in Public Health - II (August, 2015 – July, 2017; In-country; 30 Participants):

A Letter of Understanding between John Snow International, Health Services Academy (HSA), the training

provider, and the Project was signed by all three parties. Additionally, a contract was signed between the

Project and HSA.

The Pre-Program Orientation was conducted on October 30, 2015 at HSA and was attended by 16 training

participants, HSA officials, Mission Representatives and TFP team.

Project staff conducted a monitoring visit to HSA on December 16, 2015 to meet with the focal person at

HSA and six participants. The focal person and students provided positive feedback about their studies

and expressed satisfaction with the program.

_____________________________________________________________________________________________________________________


Community Midwifery Program (CMW) (February – October, 2015; In-country; 185 Participants):

On October 15, 2015 the Project proposed several options for the date of the CMW debrief and media

presentations to the Mission. The Mission decided on February 18, 2016 for the program.

Master of Public Health (6 Participants from February, 2015 – February 2016 and 5 Participants from

February, 2015 – September, 2016; In-country; Total 11 Participants):

Project staff visited the Khyber Medical University on November 19, 2015 to deliver scholarship

termination letters to three scholars who failed to pass their final examinations.

Education:

Teacher Education Master’s Scholarship Program (TEMSP) (May 2015 – December 2017; U.S.; 27

Participants):

Program Management

All 27 participants successfully completed the fall 2015 semester and will begin their second term in

January 2016.

transferred from the University of Nevada-Reno to the University of Arizona in October

2015. He completed his English language training at the University of Arizona and received his English

language endorsement to begin his Master of Arts program in Reading, Language and Culture at the

University of Arizona in January 2016.

In October and November 2015, Program Officer, Lisa League, visited eight Pakistani scholars at their

respective universities, including the University of Wisconsin-Madison, Northern Illinois University, and

the University of Rochester. Ms. League discussed the scholars’ progress as well as program policies and

procedures with the scholars' advisors. Ms. League also worked with students to help them finalize their

Plans of Study to be compliant with the rules and regulations of their scholarship.

The Project received Mission approval for the 27 Training Implementation Plans for the TEMSP scholars

in November 2015.

Eleven scholars received international travel approval from the Mission to return to Pakistan during their

university winter breaks. The Project will confirm all of the students' successful arrivals in the U.S. before

the start of their spring term in January 2016.

The Project notified the Mission that the spouse of and the spouse of

have each received a B-2 Tourist visa from the U.S. Consulate in Pakistan.

The Project received approval from the Mission for to transfer from the University of

Nevada-Reno to the University of Northern Colorado (UNCO) in December 2015. The Project will continue

to work with and UNCO to prepare for her return to the U.S. on January 18, 2016 from

Pakistan to begin her Master’s degree in Educational Psychology at UNCO.

_____________________________________________________________________________________________________________________


The Project received two requests from scholars to operate and own motor vehicles and submitted them

to the Mission for approval in December 2015.

Scholar Progress Updates

at the George Washington University visited the emergency room in November 2015

for acute symptoms of a chronic health issue and reported in December that she is currently in better

health.

did not receive the necessary grades in his final session of intensive English language

training at the University of Arkansas to receive a TOEFL waiver and matriculate to his Master’s degree

program in January 2016 as planned. The Project arranged for to take the TOEFL ITP on

January 8, 2016 and the TOEFL iBT on January 9, 2016. He will need a minimum score of 550 on the TOEFL

ITP or a score of 79 on the TOEFL iBT to matriculate into his Master’s degree program in January 2016.

The Project will provide an update to the Mission once the scores are available in January 2016.

PhD Scholarship Program (Ongoing; U.S.; 19 Participants In-Training, 13 Participants Completed, 3

Participants Terminated):

Scholar Achievements

of Dowling College arrived in Pakistan on December 20, 2015 following the

successful completion of his program. The Project marked program as “achieved” in TraiNet.

of West Virginia University arrived in Pakistan on December 21, 2015 following the

successful completion of his program. The Project marked program as “achieved” in

TraiNet.

of the University of Memphis departed the U.S. after the successful completion of his

program on December 14, 2015. The Project verified successful arrival in Pakistan, and marked

his program as “achieved” in TraiNet.

of Dowling College successfully passed the oral defense of his dissertation on

November 30, 2015. was not able to complete all of his edits and degree requirements prior to

the end of the semester on December 18, 2015. The Project anticipated this, and will be required

to complete his final edits remotely from Pakistan. The Project has set up an In-Country Training Program

for in TraiNet to track the completion of his final edits. arrived in Pakistan on December

31, 2015, and the Project marked his U.S. program as “achieved” in TraiNet.

of Dowling College successfully passed the oral defense of his dissertation on December 18,

2015. will need to incorporate final edits into his dissertation prior to final submission and

degree conferral from Dowling College. Because the semester has now ended, will complete

this process remotely from Pakistan. The Project has set up an In-Country Training Program for

_____________________________________________________________________________________________________________________


in TraiNet to track the completion of his final edits. arrived in Pakistan on

December 31, 2015, and the Project marked his U.S. program as “achieved” in TraiNet.

of Dowling College successfully passed the oral defense of her dissertation on

December 18, 2015. will need to incorporate final edits into her dissertation prior to final

submission and degree conferral from Dowling College. Because the semester has now ended,

will complete this process remotely from Pakistan. The Project has set up an In-Country Training

Program for in TraiNet to track the completion of her final edits. arrived in

Pakistan on December 31, 2015, and the Project marked her U.S. program as “achieved” in TraiNet.

Scholar Requests

The Mission approved a Data Collection Travel Request for of the University of North

Texas on September 2, 2015. successfully received IRB approval for his dissertation research on

October 12, 2015 and arrived in Pakistan on October 17, 2015 to begin his data collection. He returned

to the U.S. on December 19, 2015 after successfully collecting his data.

The Mission approved a Data Collection Travel Request for of Georgia State University

on December 2, 2015. successfully received IRB approval for his study on December 7, 2015,

and successfully defended his dissertation proposal on December 9, 2015. departed for

Pakistan on December 15, 2015 and will return to the U.S. on March 15, 2016.

The Mission approved a Data Collection Travel Request for of the University of Iowa

on December 2, 2015. departed for Pakistan on December 15, 2015 and will return to the U.S/

on February 29, 2016.

The Mission approved an Emergency Personal Travel Request for of Dowling College on

November 23, 2015. returned to the U.S. on December 2, 2015.

The Mission approved a one semester Program Extension Request for of Dowling College

on December 23, 2015. The Project extended program in TraiNet/VCS until May 16, 2015, and

an updated DS-2019 form was issued for his program. The Mission sent an official notification letter to

regarding his extension on December 30, 2015, which laid out the terms of the granted

extension. signed and agreed to the terms of his extension and returned the letter to the

Mission on December 31, 2015.

Scholar Progress Updates

The Project’s Program Officer visited the Florida Institute of Technology from October 15-16, 2015 to meet

with , who is completing his PhD in Science Education. During the visit, the Project

also met with his academic advisor and the Associate Dean of the Education Department.

advisor and the Associate Dean emphasized that is making good progress in his program;

however, because the average timeline for completion of a PhD in that program exceeds five years, they

do not believe it is possible for to complete his degree by his TIP approved deadline of August 31,

_____________________________________________________________________________________________________________________


2016. began his program in August 2012 and has only been approved for a four year timeline.

On December 14, 2015, submitted an updated plan of study to the Project estimating a program

completion date of August 31, 2017. The Project will continue to closely monitor progress and

will keep the Mission informed of developments as they occur.

Let Girls Learn:

Stakeholders meetings were held in Lahore on October 15, 2015 and Peshawar on November 17, 2015.

Meeting notes from both meetings were submitted to the Mission. Additionally, the Chief of Party visited

the Punjab Vocational Training Council in Lahore to meet with the Managing Director and visited their

training sessions. LGL website content was shared with the Mission and the web page for entitled

Pathways to Success – USAID Let Girls Learn Program was revised and launched on October 29, 2015.

The Project submitted Training Requests and budgets for three regions to the Mission for approval on

October 30, 2015 and submitted revised TRs, a budget and a Request for Expression of Interest (EOI) to

recruit partners to the Mission for feedback and approval on December 3, 2015. The Request for EOIs was

posted on the Project’s website on December 9, 2015.

Energy:

Administrative Component:

The Mission shared the Energy DO’s training plan for 2016 with the Project on October 27, 2015 and a

meeting with Energy DO representatives took place on November 18, 2015 to finalize the training plan.

Subsequently, the Project shared the finalized training plan, the tracker tool for U.S. and in-country

programs, meeting notes and drafts of two Training Requests with the Mission. The Project also compiled

information on training objectives, program outcomes, themes, participants and training providers for the

Mission in order to assist the DO team in developing U.S. and in-country energy Training Requests. The

Project sent a reminder to the Energy Office to send letters of introduction to energy entities for the

trainings planned in 2016 so TFP can begin working directly with these entities. The Project also drafted

Training Requests and budgets for trainings on communication and leadership and project management.

Program Component:

Water and Power Development Authority (WAPDA) Training Needs Assessment:

The Project submitted an estimated budget of the entire Energy DO training plan 2016 to the Mission on

October 12, 2015.

Energy Sector Internship Program (January – November, 2015; In-country; 148 Participants):

The Energy Sector Internship Program concluded on November 30, 2015. One hundred and thirty-nine

interns (including 45 women) completed the program while 17 interns (4 females, 13 males) did not

complete the program.

_____________________________________________________________________________________________________________________


The Project conducted monitoring and Action Planning sessions with the interns and began compiling

their survey reports. The Project also conducted feedback sessions with the energy organizations focal

persons, during which they discussed their experiences hosting interns.

The Project secured meeting space at the Ramada Hotel for the media event and debriefing which will

take place on January 27, 2016. Additionally, the Project provided information on the development of the

program to the Energy Office on December 29, 2016.

United States Army Corps of Engineers (USACE) (Date TBD, 2016; U.S.; 18 Participants):

The Project met with USAID and the US Army Corp of Engineers (USACE), the training provider, on

December 30, 2015 to discuss upcoming trainings. Meeting notes were circulated by USACE on December

31, 2015.

Economic Growth and Agriculture (EGA):

Administrative component:

The Project met with representatives of the Mission’s economic growth team on November 25, 2015 to

discuss and finalize its 2016 training plan. Although several trainings are contingent upon Ministry of

Commerce priorities, some program dates were set. Six draft Training Requests for new programs were

received from the Mission.

Program Component:

On-Farm Water Management Training (OFWM I) (May 2015; U.S.; 9 Participants):

The Project submitted the final program report to the Mission on October 7, 2015.

On Farm Water Management Training (OFWM II) (August – September, 2015; U.S.; 6 Participants):

The debriefing was conducted on October 20, 2015 and was attended by three participants and the

Project’s COR. Participants were very pleased with their training and presented strong Action Plans. The

Project submitted a Final Report to the Mission on December 4, 2015.

Study of Horticulture Value Chains (July – August, 2015; U.S.; 9 Participants):


Study of Meat Export Certification and Establishment of Business to Business Contacts (March - April,

2015; Malaysia; 9 Participants):


http://www.usace.army.mil/

_____________________________________________________________________________________________________________________


Pakistan Institute for Fashion Design (PIFD): Research Study and Exposure Visit for College of Design

Hala (Sindh) (October, 2015; In-country; 12 Participants):

The Pre-Program Orientation for the Pakistan Institute of Fashion and Design’s (PIFD) “College of Design

Hala Research Study and Exposure Visit” was conducted on October 30, 2015 at the Institute in Hala,

District Matiari, Sindh. However, one female participant dropped out at the beginning of the program

due to family issues.

The program commenced on October 31, 2015 and a debriefing session for the program was conducted

with 11 participants on November 13, 2015 in Islamabad. The participants presented their Action Plans to

Mission representatives and received positive feedback about their Action Plans and the final projects

they created during the program. Participants finalized their Actions Plans based on the feedback they

received during the debriefing session. The Project submitted the Final Report to the Mission on

December 18, 2015.

Capacity Building Support and Training for the Ministry of Commerce (October, 2014 – July, 2015; In-

country; 62 Participants):

The Project conducted a debriefing session for the program on October 8, 2015. The event was attended

by the Secretary for the Ministry of Commerce, the Director of EGA and other senior officials from the

Ministry and USAID. A letter of thanks was sent to the Secretary and Deputy Secretary of the Ministry of

Commerce for their participation in the debriefing session on October 14, 2015. The project submitted a

Final Report to the Mission on November 18, 2015.

Study Visit to Small Business Administration-SBA (October, 2015; U.S.; 18 Participants):

The Project returned the participants’ passports along with a letter explaining program’s cancellation.

Dairy Expo Tour and Training for Dairy Leaders of Pakistan (September – October, 2015; U.S.; 17

Participants):

The Project conducted a debriefing session on November 24, 2015 in Lahore. The debriefing was attended

by USAID/Lahore representatives. Thirteen out of 16 participants presented their Action Plans and

received very encouraging feedback from the Mission’s Economic Growth Specialist who attended the

session.

The Non-Bank Finance Institutions and Capital Markets Conference (January, 2016; In-country; 300

Participants):

The conference was postponed until the next quarter. A preparatory meeting took place on December 17,

2015. The Mission, TFP and the Securities and Exchange Commission of Pakistan (SECP) were all in

attendance and meeting notes were circulated later that day. Additionally, the Project designed invitation

cards, standees and a program booklet for the conference.

_____________________________________________________________________________________________________________________


MIT Enterprises Forum of Pakistan: Entrepreneurial Capacity Building Conference (MIT-EFP) (June 30 –

November 30, 2015; In-country; 300 Participants):

The MIT-EFP conference took place on November 14, 2015 with over 200 participants and was attended

by the Mission Director, Project COR, Mission representatives and Project staff.

MIT Entrepreneurship Development Program and Road Shows (January 23 – February 16, 2016; U.S.; 3

Participants):

The Project coordinated with three participants who were selected to participate in the MIT Enterprise

Forum of Pakistan (MIT-EFP) in the U.S. to prepare their visa application documents. The Project received

DS 2019 forms for the participants on December 28, 2015 and submitted their visa applications on

December 29, 2015. Visa interviews took place on December 31, 2015 at the Karachi Consulate.

Exposure Visit–Vegetable Production in a Controlled Environment (January 25-26, 2016; In-country; 30

Participants):

The Project contacted the candidates nominated for the program to assess their interest in attending and

sent feedback to the Agriculture Office on December 31, 2015. The Project awaits additional nominations

from the Mission to replace candidates who are unable to attend the program.

Exposure and Study Tour: Cold Storage and Transportation (April, 2016; U.S.; 10 Participants):

The Project submitted a Training Request to the Mission for feedback and approval on December 15, 2015.

Exposure Visit and Training of Livestock Farmers on Modern Feedlot Fattening Practices (February 2016;

In-country, Participants - TBD):

The Project submitted a revised Training Request and budget to the Mission on December 31, 2015.

Deliverables:

The Project submitted a contract modification request to increase its obligated amount, realign elements of the budget based on current spending and World Learning’s new NICRA and to suggest additional changes to the Task Order to the Mission on October 12, 2015

The Project submitted the Annual M&E Report for year two to the Mission on October 14, 2015

On October 26, 2015 exemption request packages were submitted to USAID

The Project submitted Weekly Updates to the Mission on October 2, 9, 22, 30, 2015.

The Project submitted the Quarterly Report for July – September on October 31, 2015.

Final Financial Reports were submitted to USAID for the following trainings: o B2B Halal Meat Production and Marketing-EGAT 579 o Horticulture Value Chains - Grapes EGAT-574 o KSU On Farm Water Management- EGAT-572 o Growing High Value Vegetables in a Controlled Enviornment-1- EGAT-580 o Growing High Value Vegetables in a Controlled Enviornment-2- EGAT-581

_____________________________________________________________________________________________________________________


The Project’s SF1034 Invoice #29 was submitted on October 29, 2015

The Project submitted Weekly Updates to the Mission on November 6, 13, 20, 27, 2015

The Project submitted a Monthly Report for October on November 10, 2015

The Project submitted a revised Task Order Modification Request on November 16, 2015

The Project submitted the October Financial Report to the Mission on November 25, 2015

The Project submitted Weekly Updates to the Mission on December 4, 11, 18, 24, 31, 2015

The Project submitted a Monthly Report for November on December 10, 2015

The Project submitted an Accrual Report for quarter 1 of 2016 to the Mission on December 10, 2015

The Project submitted the November 2015 monthly finance report to the Mission on December 24, 2015

The Project submitted the SF1034 invoice for November 2015 on December 25, 2015

Implementation Team:

In Pakistan:

The Project office was closed on October 23, 2015 due to the Ashura holiday

The Project's Operation & Risk Advisor attended a Crisis Management Exercise on November 18, 2015 which was conducted by the Overseas Security Advisory Council (OSAC) at the U.S. Embassy in Islamabad

On November 30, 2015 the TFP field office was closed after 2:00 PM (half day) due to local elections

, Chief of Party, was out of the office from November 6 to 27, 2015 to attend the World Learning global conference, followed by two weeks of leave

joined the Project as a Program Associate on December 21, 2015

The TFP office was closed on December 25, 2015 for the Christmas and Quaid Day holidays

joined the Project on a three week consultancy on December 28, 2015

, Communication Specialist, submitted her resignation on December 28, 2015, effective January 28, 2016

In the U.S.:

Senior Program Associate, , attended a USAID TraiNet Training on October 15 and 16, 2015

The Project engaged new legal counsel to assist with the registration process

On November 26, 2015 the DC office was closed for Thanksgiving

The DC was closed during the last week of December, 2015 for US holidays

LEAD Capacity Development:

A quarterly meeting with LEAD’s senior management was held on December 29, 2015. It was agreed that

senior management at LEAD will be invited to TFP’s monthly and quarterly meetings with USAID (as had

been agreed to some time ago).

Working Groups:

Participant Training Working Group (PTWG):

_____________________________________________________________________________________________________________________


The Project successfully conducted the sixth PTWG meeting in Islamabad on October 9, 2015. Twenty-

five participants from 13 implementing partners attended the meeting. This PTWG meeting was a hands-

on training and focused on TraiNet data entry in compliance with ADS 252 and ADS 253 policies and

procedures.

Communication Working Group:

The Senior Communications Associate attended the monthly Communications Working Group meeting

with DOCs at the US Embassy on October 20, 2015.

Training Plan Updates/Alterations:

The Project submitted estimated budgets to the Mission for the Energy and EGA DO training plans on

October 12 and 13, 2015, respectively. The Energy DO provided their prioritized list of trainings on October

27, 2015. Training Plans for 2016 for the EGA, Energy and OSG DO’s were finalized and submitted to the

Mission on December 11, 2015.

Project Impacts:

A TFP alumnus who attended last year’s Growing High Value Vegetables in a Controlled Environment

training, , offered to conduct exposure visits on his farm to exhibit how he has

incorporated what he learned during the program at his farm.

The Project visited a participant, , of the On-Farm Water Management Training that

was held in 2014 in Australia. The participant has used knowledge and skills gained from the training in

his work with the Department of On-Farm Water Management-Khyber Pakhtunkhwa where he works as

Director General. He has successfully implemented most of his Action Plan and is very pleased with the

impact the training experience has had on his work.

TraiNet Data:

Attached.

Data Quality Management:

The Project continued to provide assistance to staff of the US-Pakistan Center for Advanced Studies in

Agriculture and Food Security (USPCAS-Food); the University of Agriculture in Faisalabad; the US-Pakistan

Center for Advanced Studies in Energy (USPCAS-E) at the University of Engineering and Technology in

Peshawar; the US-Pakistan Center for Advanced Studies in Water (USPCAS-W) at Mehran University of

Engineering & Technology (MUET) in Jamshoro and John Snow International regarding J-1 visa application

queries.

PakInfo:

The M&E team uploaded Project data into PakInfo and submitted it on October 31, 2015.

_____________________________________________________________________________________________________________________


Coordination Meetings and Outcomes:

No Date Name of

Official or

Organization

Designation Department Agenda

1 October 1, 2015

USAID, TFP The Mission Director and representatives from USAID Program and Education offices.

Project Team USAID FATA Scholarship Program, Graduation Ceremony, Media Event and Debriefing

2 October 5, 2015

TFP Project

Program Team TFP Project work plan offsite sessions’ recommendations on how to ensure program quality

3 October 7, 2015

TFP Project All staff Project Team Ministry of Commerce Program Debrief coordination meeting

4 October 8, 2015

USAID, Ministry of Commerce, TFP Project

Project Team Ministry of Commerce Program Debriefing in Islamabad

5 October 8, 2015

Education DO Office, TFP Project

Project Team Small Grants Committee monthly meeting

6 October 12, 2015

TFP Project All staff Project Team Project staff meeting

7 October 15, 2015

TFP Project

Project Team Meeting on Small Grant Workshop

8 October 16, 2015

TFP Project

Project Team Small Grant Workshop for USAID Alumni

9 October 20, 2015

TFP Project Project Team Meeting with USAID on Project reports

_____________________________________________________________________________________________________________________


10 October 26, 2015

TFP Project

Project Team Small Grant Committee meeting for review of new applications

11 October 30, 2015

USAID, HAS, JSI, TFP Project

Project Team Pre-Program Orientation Master of Science in Public Health - II

12 October 30, 2015

TFP Project Project Team Pre-Program Orientation Research Study and Exposure Visit for PIFD College of Design Hala, Sindh

13 November 3,

2015

Mission officials ,

Chief of Party;

Director

Finance and

Operations;

,

Communications

Specialist;

Communications

Senior Associate;

Communications To discuss further rectifications in the TFP Participant Training (PT) documentary and development of Mission wide documentary on November 3, 2015

14 November 4,

2015

TFP Project,

Energy entities

WAPDA, Sui

Northern Gas

Pipeline Ltd

(SNGPL), National

Transmission

Dispatch

Company Ltd

(NTDCL)

Program Team Monitoring and

Action Planning

preparation

sessions with the

Energy Internship

Program interns at

SNGPL, NTDCL in

Lahore.

Meeting with the

WAPDA focal

person in Lahore.

_____________________________________________________________________________________________________________________


15 November 4,

2015

TFP Project Program Team Monitoring visit to

participants of the

PIFD College of

Design Hala

Research Study and

Exposure Visit,

during workshop

with trainer,

Sheherzade Alam,

in Lahore

16 November 5,

2015

TFP Project

Project Team Detailed review of

activities and work

during November

before Marty’s

departure for R&R

17 November 6,

2015

TFP Project,

Energy entity

Quetta Electric

Supply Company

(QESCO)

Program Monitoring and

Action Planning

preparation session

with the Energy

Internship Program

interns at QESCO in

Quetta

18 November 6,

2015

TFP Project,

Energy entity,

Muzaffargarh

Thermal Power

Station (GENCO

III)

Project Team Monitoring and

Action Planning

preparation

sessions with the

Energy Internship

Program interns at

Muzaffargarh

Thermal Power

Station (GENCO III)

19 November 10,

2015

TFP Project Project Team LGL stakeholder’s

meeting with

Zulfiqar Ali Khan,

President the

Khyber

Pakhtunkhwa (KP)

Chamber

_____________________________________________________________________________________________________________________


ofCommerce and

Industries

and Ammad Khalid

Rasheed, Senior

Vice President

20 November 10,

2015

TFP Project,

Energy entities

Port Qasim and

SSGCL


Action Planning

preparation

sessions with the

Energy Internship

Program interns

from Port Qasim

and SSGCL in

Karachi

21 November 11,

2015

TFP Project,

Energy entity

Jamshoro Thermal

Power Station

(GENCO I)


Action Planning

preparation session

with the Energy

Internship Program

interns at Jamshoro

Thermal Power

Station (GENCO I)

22 November 11,

2015

TFP Project,

Energy entity

Mangla Hydel

Power Station


Action Planning

preparation session

with the Energy

Internship Program

interns at Mangla

Hydel Power

Station

23 November 12,

2015

TFP Project Program Team Monitoring Visit of

Master of Public

Health (MPH)

Program

participants at

Khyber Medical

_____________________________________________________________________________________________________________________


University in

Peshawar

24 November 12,

2015

TFP Project,

Energy entity

Ghazi Barotha

Hydel Power

Station


Action Planning

preparation session

with the Energy

Internship Program

interns at Ghazi

Barotha Hydel

Power Station

25 November 13,

2015

USAID, TFP

Project

Project Team Debriefing Session

for Research Study

and Exposure Visit

for PIFD College of

Design Hala In-

country Program

26 November 13,

2015

USAID, TFP

Project

Project Team USAID’s Fraud

Awareness and

Prevention

Workshop in

Islamabad

27 November 14,

2015

USAID, TFP

Project

Mission Director,

,

, Karachi

Office representatives,

Project Team MIT Conference on

Entrepreneurial

Capacity Building

Program 2015 in

Karachi

28 November 15,

2015

TFP Project Project Team Small Grant

Workshop for

USAID Alumni in

Karachi

29 November 17,

2015

USAID, TFP

Project

Project Team Let Girls Learn (LGL)

Stakeholders

Meeting in

Peshawar

_____________________________________________________________________________________________________________________


30 November 18,

2015

USAID, TFP

Project

Project Team Meeting of TFP and

Energy Office to

discuss and finalize

Training Plan 2016

31 November 18,

2015

USAID, TFP

Project


Agriculture Office

to discuss and

finalize Training

Plan 2016

32 November 19,

2015

USAID, TFP

Project

Project Team USAID and Project

Monthly Meeting

33 November 19,

2015

TFP Project,

Energy entity

National Electric

Power regulatory

Authority (NEPRA)


Action Planning

preparation session

with the Energy

Internship Program

interns at NEPRA in

Islamabad

34 November 19,

2015

TFP Project Project Team Meeting at Edwards

College Peshawar

to settle the

financial matters of

FATA Scholarship

Program

35 November 20,

2015

TFP Project,

Energy entity

Ministry of Water

and Power


Action Planning

preparation session

with the Energy

Internship Program

interns from

Ministry of Water

and Power in

Islamabad

_____________________________________________________________________________________________________________________


36 November 21,

2015

Dr. Shafqat Saeed,

Professor at FCC

and TFP

participant from

Urban Futures

training

Communications

Specialist;

Communications Success Story interview

37

November 23,

2015

TFP Project,

Energy entity

Alternative Energy

Development

Board (AEDB)


Action Planning

preparation session

with the Energy

Internship Program

interns at AEDB in

Islamabad

38 November 24,

2015

USAID Lahore

Office and TFP

Project

(EG

Specialist),

(Lahore Office

PoC Dairy Training),

Project Team Debriefing Session

for the Dairy Expo

and Study Tour for

Dairy Leaders of

Pakistan in Lahore

39 November 24,

2015

TFP Project Project Team Monitoring visit of

Alamgir Sahibzada,

participant of On

Farm Water

Management

Australia program

40 November 24,

2015

TFP Project,

Energy entities

Tarbela Hydel

Power Station and

Peshawar Electric

Supply Company

(PESCO)


Action Planning

preparation

sessions with the

Energy Internship

Program interns

from Tarbela Hydel

Power Station and

PESCO in Peshawar

_____________________________________________________________________________________________________________________


41 November 25,

2015

USAID, TFP

Project

(Deputy

Director EGA),


Economic Growth

Office to discuss

and finalize Training

Plan 2016

42 November 27,

2015

TFP Project,

Energy entity

Ministry of

Planning,

Development and

Reforms.


Action Planning

preparation session

with the Energy

Internship Program

interns from

Ministry of

Planning,

Development and

Reforms in

Islamabad

43 November 27,

2015

TFP Project,

Energy entity Oil

and Gas Company

Ltd (OGDCL)


Action Planning

preparation session

with the Energy

Internship Program

interns from OGDCL

in Islamabad

44 November 27,

2015

TFP Project,

Energy entity

Private Power

Infrastructure

Board (PPIB)


Action Planning

preparation session

with the Energy

Internship Program

interns at PPIB in

Islamabad

45 November 30,

2015

TFP Project,

Energy entity

Chashma Hydel

Power Station


Action Planning

preparation

telephonic session

with the Energy

Internship Program

intern from

_____________________________________________________________________________________________________________________


Chashma Hydel

Power Station

46 December 1,

2015

USAID, TFP

Project

Project Team

Meeting of TFP and

Mission Office of

Stabilization and

Governance to

discuss and finalize

Training Plan 2016

47 December 1,

2015 TFP Project Project Team

Monitoring and

Action Planning

preparation session

with the Energy

Internship Program

interns from the

Ministry of

Petroleum and

Natural Resources

48

December 3,


Monitoring and

Action Planning

preparation

telephonic session

with the Energy

Internship Program

interns from Guddu

Thermal Power

Station (GENCO II)

49

December 3,


1-Planning meeting

with the CMW

Program officials for

media event.

2-Meeting at

Peshawar Model

Degree College to

_____________________________________________________________________________________________________________________


settle the financial

matters of FATA

Scholarship

Program

50 December 7,

2015 TFP Project

Project Team

CMW Media Event

preparation

internal meeting

51 December 8,

2015

USAID, MIT EDP

participants, TFP

Project

Project Team

SRFI Interviews of

three participants

of MIT EDP and

Road Shows, US

Program

52 December 14,

2015

TFP Project and

SPO MoLJHR Staff

Pre-Program

Orientation for the

MoLJHR Batch I in

Nathia-Gali

53 December 15,

2015 TFP Project

Project Team

Internal meeting to

discuss the Non-

Banking Finance

Conference

preparations and

event briefing

memo

54 December 17,

2015

USAID, SECP, TFP

Project

Project Team

Non-Banking

Finance Conference

coordination and

preparation

meeting

_____________________________________________________________________________________________________________________


55 December 17,


Planning meeting

with the MNCH

Coordinators for

CMW media event.

56 December 22,

2015

USAID and TFP

Poject

Project Team

Project’s Monthly

Meeting with COR

57 December 23,

2015

USAID, TFP

Project

Project Team

USAID Alumni

Association

Islamabad, Lahore

and Karachi

Regional Board

Strategic Meeting in

Islamabad

58 December 29,

2015 LEAD, TFP Project

Project Team

TFP Project and

LEAD Quarterly

Meeting

59

December 30,

2015

USAID, USACEs,

TFP Project

Project Team

Meeting to discuss

and finalize two

Energy DO Training

Requests (TR)

Success Stories:

The Communications Specialist interviewed a beneficiary from the Strengthening Justice and Human

Rights training in Lahore for a Success Story on October 30, 2015.

A Success Story about , a Professor at Forman Christian College in Lahore, was submitted

to the Mission on November 23, 2015. attended the Urban Futures workshops and

meetings took place in 2014 at Bangkok in Thailand.

_____________________________________________________________________________________________________________________


Follow-on Activities and Findings:

USAID/Pakistan Participant Alumni Association:

Polling portals for online voting on the formation of the Alumni Regional Boards in Islamabad, Lahore and

Karachi where launched on October 27, 2015. Invitations to vote were sent to all registered alumni. Polling

results for the provisional board of the USAID Pakistan Alumni Association were collated and shared with

the Mission on November 20, 2015.

The Alumni Association Board of Advisors held its first strategic planning meeting on December 23, 2015.

The meeting was attended by all nine provisional board members from Lahore, Karachi and Islamabad

and meeting notes were submitted to the Mission on December 29, 2015.

A database for each of the three chapters was created and distributed to the board members on

December 28, 2015 so they can begin engaging with the members of their respective chapters.

Small Grants Program:

During the quarter, the Project considered new or revised small grant proposals submitted by

. Only the proposal

submitted by was awarded a grant. The Project continued to work with the other

applicants to improve their proposals.

The Small Grants Proposal Writing Workshop for alumni was successfully conducted on October 16, 2015

in Islamabad. Thirty-seven alumni from KPK, Punjab and the greater Islamabad area attended. The Project

also conducted a Small Grants Proposal Writing Workshop in Karachi on November 15, 2015 for USAID

alumni from Sindh and Baluchistan. The small grants application kit, guidelines and best practices were

shared with the participants. Twelve alumni attended the session.

On December 22, 2015 Project staff visited to monitor his small grant program entitled

the Youth Life and Entrepreneur Skills Program. Project staff met with the grantee and training

participants.

Best Practices that can be taken to Scale:

Nothing to report this period.

Upcoming Events:

No Date Event/Meeting Location Contact Person

1 January 4, 2016

Strengthening the Rights and Justice

Framework and Agenda Pre-Program

Orientation and Training in Lahore

_____________________________________________________________________________________________________________________


2 January 6, 2016 Let Girls Learn (LGL) Stakeholders Meeting in

Multan

3 January 13-15, 2016

Non-Banking Financial Institutions and Capital

Markets Conference in Karachi

4

January 14, 2016


Framework and Agenda Pre-Program

Orientation and Training in Karachi

5 January 18, 2016 MIT EDP and Road Shows, US Program Pre-

Departure Orientation

6 January 25, 2016 Exposure Visit - Vegetable Production in a

Controlled Environment, Pre-Program

Orientation

7 January 27, 2016 Energy Sector Internship Program Media Event

and Debriefing

8 January, 2016 Seventh PTWG Meeting in Islamabad

9 February 9, 2016 (TBC) Strengthening the Rights and Justice

Framework and Agenda Debrief

10 February 12, 2016

(TBC)

Advancing the Use of Wind and Solar

Forecasting to Facilitate the Integration of

Variable Renewable Energy to the Grid,

Bangkok Training Pre-Program Orientation

11 February 18, 2016 Community Midwifery Program Graduation

Ceremony and Media Event

12 February, 2016 MIT EDP and Road Shows Debrief

13 February, 2016 Advancing the Use of Wind and Solar

Forecasting to Facilitate the Integration of

Variable Renewable Energy to the Grid Training

Debrief

_____________________________________________________________________________________________________________________


Pakistan and/or US Media Exposure:

A graduation ceremony for the FATA Scholarship Program was held on October 1, 2015. It was covered by

various media outlets, including TV stations. Approximately 200 people attended the event, which began

with speeches by the Project’s COP, five FATA students, (Secretary, Planning and

Development, FATA Secretariat), (Secretary, Economic Affairs Division), and the

Mission Director. The speeches were followed by the certificate distribution ceremony, in which all the 76

students received certificates of completion from the Mission Director and GoP dignitaries. Interviews

with the Mission Director and FATA students were also conducted. A media coverage report was

submitted to the Mission on October 5, 2015.

A revised participant training documentary was submitted on October 6, 2015.

The Project’s file folder designs were revised according to the Mission’s feedback and submitted to the

Mission for approval on October 28, 2015. Revised brochure designs for the Project were created and

submitted to the Mission for approval on October 29, 2015.

On October 21, 2015 an event briefing memo for the MIT-EFP Conference in Karachi and a draft press

release were submitted to the Mission. The MIT-EFP Conference took place in Karachi on November 14,

2015 and was branded and marked with a backdrop, standees, podium banners, agendas and other

materials. The event was well documented through videography and photography. The media was

present and interviews with the Mission Director were conducted. A press release was distributed on the

same day. A media coverage report for the MIT-EFP Conference was submitted to the Mission on

November 19, 2015.

Collateral for the Securities and Exchange Commission of Pakistan (SECP) Non-Banking Conference was

revised and resubmitted to the Mission on November 19, 2015. Also a draft Event Briefing Memo, press

release and speech for the Mission Director was submitted to the Mission on November 27, 2015.

Invitations to the Conference were printed and delivered to SECP on December 29, 2015.

A revised press release for the Dairy Expo Tour and Training for the Dairy Leaders of Pakistan debrief

session was submitted to the Mission on November 23, 2015.

Two media plan options for the LGL campaign were submitted to the Mission on December 9, 2015.

An Event Briefing Memo for the Energy Internship Program Media Event was submitted to the Mission on

December 23, 2015. It included the draft press release and the Mission Director’s speech for the event

which took place on January 27, 2016. Invitations to a preparatory meeting for the Energy Internship

Program Media Event were sent to five interns who will have prominent roles during the event on

December 29, 2015. Interviews with interns and supervisors involved in the Energy Sector Internship

Program were conducted from December 28-31, 2015 for a documentary about the program.

Social Media and website statistics for the Project are as follows:

https://www.google.com.pk/url?sa=t&rct=j&q=&esrc=s&source=web&cd=8&ved=0ahUKEwjV6Ibd_8vJAhXDvhQKHfGsBS4QFggvMAc&url=https%3A%2F%2Fen.wikipedia.org%2Fwiki%2FSecurities_and_Exchange_Commission_of_Pakistan&usg=AFQjCNE4oe-Y_3xPAuQ0XFce4aGrCAOARw&sig2=iXqbXF4piDAaGu1zLwkV2w&bvm=bv.109332125,d.ZWU

_____________________________________________________________________________________________________________________


Number of unique visitors on TFP website this quarter: 3,252

Total number of hits on TFP website: 4,962

Total Facebook likes: 23,870

Total Twitter followers: 238

Total tweets posted: 317

Problems/Challenges and Proposed Solutions:

We continue to await registration as an international NGO with the Government of Pakistan.

The Project responded to notices received from the Income Tax Department regarding World Learning’s

INGO application. A meeting was held on December 11, 2015 with the Deputy Commissioner, Income Tax

who advised World Learning to file an application with the Pakistan Center for Philanthropy (PCP) as a

prerequisite to obtaining approval from the Tax Commissioner for registration.

Monitoring and Evaluation:

As of December 31, 2015 the Project conducted trainings for 1,768 participants (1,272 males and 496

females), which is 29% of the Project’s total target of 6,000 participants. The table below indicates the

number of participants that began training programs before the quarter’s end by DO, training location

and gender.

Table 1: Summary of participants disaggregated by DO, training location and gender

S. No Development Objective

Participants Total

Participants In-Country US Third-Country

Male Female Total Male Female Total Male Female Total

1 Economic Growth and Agriculture

906 357 1263 41 16 57 43 15 58 1378

2 Education 76 0 76 32 29 61 0 0 0 137

3 Energy 107 49 156 0 0 0 0 0 0 156

4 Health 29 11 40 0 0 0 0 0 0 40

5 Stabilization and Governance

8 7 15 2 0 2 28 12 40 57

Total 1126 424 1550 75 45 120 71 27 98 1768

The total number of participants who began training by December 31, 2015 was 1,768. Of these, 1,657

participants have completed their programs, while 111 participants’ programs were ongoing as of

December 31, 2015.

_____________________________________________________________________________________________________________________


Table 2: Detailed list of trainings and gender disaggregation by DO and training status

S.

No

Development

Objective

Training

Status Trainings Name Male Female Total

1

Economic

Growth and

Agriculture

Completed

Capacity Building Support and

Training for the Government of

Pakistan’s Ministry of Commerce

(MOC) 46 16 62

2 Completed Community Midwifery Program 0 185 185

3 Completed

Conference on Innovation and

Entrepreneurship (2013) 284 32 316

4 Completed

Consumer Protection and Financial

Literacy Conference, World Bank

(CPFL, WB) 100 24 124

5 Completed

Executive Certificate in Agribusiness

Management (ECAM)-LUMS 8 2 10

6 Ongoing Masters of Public Health Program 11 0 11

7 Completed

Science Technology, Engineering and

Development Conference (STED) 180 48 228

8 Completed

Entrepreneurial Capacity Building

Program MIT EFP (2015) 268 48 316i

9 Completed

Research Study and Exposure Visit for

PIFD College of Design, Hala (Sindh) 9 2 11

10 Completed

Fashion Buying and Merchandising:

Intensive 0 1 1

11 Completed

Growing High Value Vegetable in

Controlled Environment-I (2015) 9 0 9

12 Completed

Growing High Value Vegetable in

Controlled Environment-II (2015) 7 2 9

13 Completed

Growing High Value Vegetables in a

Controlled Environment (2014) 6 4 10

file:///C:/Users/world%20learning/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/IJOQ3RI6/TraiNet_Database_Trainings%20List_4Report_Verified_22092015.xlsx%23RANGE!_ftn1

_____________________________________________________________________________________________________________________


14 Completed

Halal Meat Production and Marketing

Study Tour (2014) 6 2 8

15 Completed

Menswear Collection Management

and Techniques Training 2 2 4

16 Completed

On Farm Water Management Training

– Australia (2014) 7 1 8

17 Completed

Study of Meat Export Certification and

Establishment of Business to Business

Contacts (2015) 6 3 9

18 Completed

Entrepreneurship Development

Program at MIT (2014) 2 0 2

19 Completed

Study of Horticulture Value Chains for

Growing Table Grapes 7 2 9

20 Completed

On-Farm Water Management

Training – Colorado (2014) 5 3 8

21 Completed The Art of Traditional Shoemaking 1 1 2

22 Completed


– I (2015) 8 1 9

23 Completed Digital Printed Fabric Course 1 1 2

24 Completed

Comprehensive Computer-aided

Design and Computer-aided

Manufacturing (CAD/CAM) for

Jewelry Training 2 0 2

25 Completed

PIFD - Fundamentals of Oil Painting

and Materials, Methods and Concepts 1 0 1

26 Completed


- II (2015) 4 2 6

27 Completed

Dairy Expo Tour and Training for Dairy

Leaders of Pakistan 10 6 16

28 Education Completed FATA Scholarship Program 76 0 76

_____________________________________________________________________________________________________________________


29 Ongoing PhD Scholars 16 18 34ii

30 Ongoing

USAID Teacher’s Education Masters

Scholarship Program (TEMSP) 16 11 27

31 Energy Completed Energy Sector Internship Program 107 49 156iii

32

Health

Ongoing

USAID Master of Science in Public

Health (MSPH) / Sindh - Batch-I 15 9 24

33 Ongoing

USAID Master of Science in Public

Health (MSPH) / Sindh - Batch-II 14 2 16

34

Stabilization

and

Governance Ongoing


Framework and Agenda - December,

2015 8 7 15

35 Completed Gender Diversity Training 9 1 10

36 Completed

Insight into Regional Development,

Almaty International Conference 6 6 12

37 Completed


Framework and Agenda - Indonesia 12 3 15

38 Completed

Urban Futures Workshop and

Meetings 1 2 3

39 Completed

International Auditors Fellowship

Program 2 0 2

Total 1272 496 1768

As of December 31, 2015 496 female participants had begun trainings, which is 28% of all participants.

Participants are selected by the USAID DOs, which set a target of 50% female participants for all programs.

When this target is realistically unachievable due to demographic or cultural reasons a “Gender

Justification Memo” is provided. The graphs below present disaggregated data for programs and

participants, to date.

_____________________________________________________________________________________________________________________


Accumulative Program Achievements as of December 31, 2015:

Stabilization and

Governance15%

Economic Growth and Agriculture

69%

Education8%

Health5%

Energy3%

Programs by Development Objective

Stabilization and Governance

3%

Economic Growth and Agriculture

78%

Education8%

Health2%

Energy9%

Participants by Development Objective

1378

156 13757 40

0

200

400

600

800

1000

1200

1400

1600

EconomicGrowth andAgriculture

Energy Education Stabilizationand

Governance

Health

Participants by Development Office

Academic Program

10%

Conference39%

Training Program

51%

Participants by Program Type

_____________________________________________________________________________________________________________________


1

4

1

9

8

10

1

2 2

1

0

2

4

6

8

10

12

In CountryTraining

ThirdCountryTraining

USTraining

In CountryTraining

ThirdCountryTraining

USTraining

In CountryTraining

USTraining

In CountryTraining

In CountryTraining

Stabilization and Governance Economic Growth andAgriculture

Education Health Energy

Number of Trainings by Location and Development Objective

_____________________________________________________________________________________________________________________


Pre-Training and End-of-Training Program Assessment:

The Project administers a Pre-training Survey to participants prior to the start of training programs, which

collects baseline information on participants’ personal learning objectives and ideas they have for the

Action Plans they will create. The Pre-training Survey also records participant feedback on the quality of

information they receive during Pre-departure Orientations (PDO) and Pre-program Orientations (PPO)

related to their training, training location, travel, logistics, allowances, health coverage, etc.

An End-of-training Survey is administered to participants upon completion of each training to collect

feedback on various aspects of each training including the trainers, instruction methods, training

materials, pace of instruction, length of the training, and satisfaction with housing and food. It also collects

participants’ feedback on the difficulty and overall quality of the training program.

Response rates to the Pre-training Survey and the End-of-training Survey were 76%iv and 74%,

respectively, which lends them to cross-comparison. Responses rate for both of these surveys have

improved over time.

Clarity of Information Provided on Pre-Training Essentials:

Over 82% of respondents reported that the information they received about their program prior to its

start was either “very clear” or “clear” for all categories, which is highly satisfactory. The lowest scoring

category was “allowances,” for which 12% of respondents felt the information they received was “neither

clear nor unclear,” and 6% said that it was ‘not clear’ or ‘not at all clear’. Respondents’ feedback on this

information has shown an improvement over the last two quarters.

In Country Training

36%Third Country Training

31%

US Training

33%

Percentage of Programs by Location

Male72%

Female28%

Participants by Gender

_____________________________________________________________________________________________________________________


Meeting and Managing Participants’ Personal Learning Objectives:

Following PDOs and PPOs, 91% of respondents reported that they believe the training they were to attend

would meet their personal learning objectives. Following training, 92% of respondents reported that their

61%66%

53%

42%

59%

48%

60% 62%

49%

34%27%

36%

40%

34%

40%

30% 25%

38%

2% 4%7%

12%

4%

8% 6%

3%4%

2% 2% 2%3%

1% 3% 3%

4%

2% 1% 2% 3% 2% 2% 1%8%

4%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Clarity of Information Provided During PDOs and PPOs

Very clear Clear Neither clear nor unclear Not clear No at all clear

_____________________________________________________________________________________________________________________


training met their personal learning objectives. Responses represented by 4 or 5 in the graphs below

“agreed” (4) or “strongly agreed” (5) that the training would or had met their personal learning objectives.

Action Planning:

Seventy-four percent of respondents reported that they had a partial or complete idea of what they would

include in their Action Plans in Pre-training Surveys. Upon completion of training, 77% of participants

developed and submitted their Action Plans to the Project.

Most of the respondents that did not develop Action Plans were those who participated in trainings during

the first year of the Project. Participants from the recent training for the Ministry of Commerce (MoC) also

had an uncharacteristically low rate of Action Plan submission. However, the Program team is making

efforts to get participants of MoC training to submit Action Plans. With the exception of this training,

development and submission of Actions Plans has improved over time. The Project’s M&E and program

teams review all Action Plans submitted by participants and provide feedback for improvement. The most

common reason Actions Plans are not implemented is because they are too ambitious and require

financial resources, which participants find difficult to secure. The Project works with participants to make

their Action Plans specific, realistic and achievable in a nine-month timeframe.

1% 2%5%

52%

40%

0%

10%

20%

30%

40%

50%

60%

1 2 3 4 5

End-of-training Survey: Training Met Personal Learning Objectives

2% 1%

6%

36%

55%

0%

10%

20%

30%

40%

50%

60%

1 2 3 4 5

Pre-training Survey: Expects Training to Meet Personal Learning Objectives

_____________________________________________________________________________________________________________________


Satisfaction with Various Aspects of Training Programs:

Ninety-two percent of respondents reported being either “very satisfied” or “satisfied” with the overall

quality of their training program. The lowest scoring category, “Length of the Training,” received a

satisfaction rate of 75%. Qualitative data suggests that respondents who were “neither satisfied nor

dissatisfied” or “dissatisfied” would have preferred more training days and time for independent

excursions or networking.

Yes77%

No23%

Participants with Action Plans After Training

38% 39% 41%53%

41% 40%27% 26%

20%

52% 49% 45%

37%49%

41%53% 56%

55%

7% 9% 11% 8% 8%14% 15% 13%

16%

2% 2% 3% 1% 1% 3% 3% 4% 8%1% 1% 1% 1% 1% 2% 1% 1% 1%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Satisfaction with Quality of Training

Very satisfied Satisfied Neither dissatisfied nor satisfied Dissatisfied Very dissatisfied

No26%

Partially38%

Yes36%

Participants with Action Plan Ideas Prior to Training

_____________________________________________________________________________________________________________________


Training Effectiveness and Potential for Multiplication of Knowledge, Skills and Methods (KSMs):

Of all respondents, 90% “strongly agreed” or “agreed” that they have acquired new or improved KSMs

which they intend to use in their work. Respondents have also shown the intent to transfer newly acquired

KSMs to others in their profession.

Eighty-five percent of respondents reported that trainings met their overall expectations. The slightly

lower average score for this category resulted primarily from responses of participants of the Halal Meat

Production and Marketing Training held in Malaysia in 2014 who felt the training was not fully designed

with their needs in mind. This year, using the feedback from participants, the training on Halal Meat

Production and Marketing included a business-to-business component, which helped to address the gap

identified following the first training in 2014.

40%32%

50% 53%48%

54%

53%

53%

40%39%

41%

38%

5%

11%6%

5% 7%5%

2% 4% 4% 2% 3% 2%1% 1% 1% 1% 1%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Personal learningobjectives met

Overallexpectations met

Program providedKSM* that I willuse in my work

Things I learnedare useful to my

organization

Acquired new orimproved KSM*

Will train others inmy organization

Trainings' Effectiveness and Potential for Multiplication of Knowledge and Skills

Strongly agree Agree Neither agree nor disagree Disagree Strongly disagree

_____________________________________________________________________________________________________________________


Social and Cultural Aspects of US Training Participants:

Ninety-five percent of respondents who travelled to the US to attend training programs, including short-

term and long-term programs, reported that they had opportunities to observe how American civil society

works; 89% reported they had opportunities to observe how American government works; and 80% said

they had opportunities to observe how American business works. Eighty-nine percent of respondents

reported having the opportunity to meet with organizations similar to their own. Around seventy-eight

percent of respondents said they had the opportunity to discuss misconceptions Americans have about

Pakistan with Americans, while 56% said they learned that they had misconceptions about the United

States and Americans.

18%

36%41%

34% 32%

41%

38%

43%

48%

55%

48%

54%

16%

5%

5%9%

13%

4%

18%

11%

5%2%

5%

2%

11%5%

2%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Learned that I hadmisconceptions

about the US andAmericans

Opportunity toexplain to

Amercians some ofthe

misconceptionsthey had about

Pakistan

Opportunity tomeet with

organizationssimilar to my own

Opportunity to seehow American

government works

Opportunity to seehow Americanbusiness works

Opportunity to seehow American civil

society works

Social and Cultural Aspects for US Training Participants

Strongly agree Agree Neither agree nor disagree Disagree Strongly disagree

_____________________________________________________________________________________________________________________


Post-Training Assessment:

The Project administers post-training surveys at three, six and nine month intervals following each training

to assess the extent to which participants use new KSMs, make progress on their Action Plansv and

improve their professional performance as a result of training programs. This section of the report

aggregates results of three, six and nine month Post-training Surveys.

Response rates for Post-training Surveys are low compared to Pre-training Surveys and End-of-training

Surveys. Of the Post-training Surveys, the three-month survey has the highest response rate at 48%,

whereas response rates for the six and nine month surveys were 31% and 16%, respectively.

The Project believes response rates to Post-training Surveys are low because participants create overly

ambitious Action Plans that they are later unable to implement because they are too broad or require

financial resources. Because Post-training Survey questions focus on progress participants make in

implementing Action Plans, the Project suspects that participants who make little progress on their Action

Plans simply decline to submit Post-training Surveys. TFP has made efforts to streamline the Action Plan

template and to assist participants in developing Action Plans that are achievable within a nine-month

timeframe and do not require resources that participants may find difficult to secure. The Project is

continuing to find other ways to encourage participants to respond to Post-training Surveys and improve

the response rate.

One strategy the Project will use to improve Post-training Survey response rates is to issue “Training

Completion Certificates” to participants only after all surveys have been completed, usually nine months

after each training is completed.

Transfer of Knowledge, Skills and Methods:

Participants who responded to the survey reported sharing new experience, knowledge and skills with a

total of 3,397 people, or 36 people per participant on average. Out of 102 respondents, 93 reported skills

multiplication, which equates to 91% of all respondents. Please see the first graph on following page.

Respondents used a variety of methods to share their new KSMs with colleagues thereby multiplying the

impact of the programs they attended. “Informal training or mentoring” was the most commonly used

method for impact multiplication, possibly because these usually do not require significant resources.

“Formal training” and “giving a presentation” related to TFP programs to colleagues following a

participant’s program were the second and third most common method of multiplication used by

participants. Please see the second graph on following page.

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202

262

30

280

180

80

5

830

274

0

111 126

188

0 21 20 2461

309

152

90 9755

0

100

200

300

400

500

600

700

800

900

Nu

mb

er

of

Pe

op

le

Training Name

Training Disaggregated Statistics on Sharing Knowledge and Skills

_____________________________________________________________________________________________________________________


Progress on Implementation of Action Plans:

On aggregate, only 13% percent of respondents reported that they did not make any progress on their

Action Plans and 10% percent reported making “little progress.” Alternately, 30% reported making “some

progress” on Action Plans, 34% reported completing “most of it,” and 13% reported to have “fully

completed” their Action Plans. In total, 47% of respondents reported to have either fully completed or

mostly completed their Action Plans.

26%

2%

23%

49%

2%

7%

0%

10%

20%

30%

40%

50%

60%

Gave apresentation

Wrote anddistributed a

paper

Conducted aworkshop or

trainingprogram

Providedinformal

training ormentoring

Did aninterview with

the media

Other

Methods Used for sharing of Knowledge and Skills

None13%

A little10%

Some30%

Most of it34%

Completed13%

Action Plan Completion Status

_____________________________________________________________________________________________________________________


The table above indicates the extent to which respondents reported completing their Action Plans by

training. Trainings in the table appear in chronological order from left to right so that the Australia On-

Farm Water Management Training, which was the first TFP program to be initiated, is listed first and the

Controlled Farming II Training, which was the most recent training to be initiated, is listed last. The first

14 trainings that appear on the list were completed more than nine months prior to the publication of

this report. Therefore, all M&E has been completed for those programs. M&E remains ongoing for the

final eleven programs listed in the table.

On aggregate, 58% of respondents of the 14 trainings for which M&E was completed reported to have

either fully or mostly completed their Action Plans, whereas 30% reported to have made “some” progress

completing their Action Plans. The remaining 12% either completed “a little” or didn’t complete their

Action Plans at all. It is important to note that response rates for the three, six and nine month surveys

for these 14 trainings was 84%, 36% and 20%, respectively. This shows that data on progress made in

completing Action Plans beyond three months is largely unavailable. There is a possibility that those who

didn’t respond to the six and nine month surveys, might have made more progress on their Action Plans

as compared to what they reported in the three month survey, therefore actual progress made by

participants in completing their Action Plans may be higher than was reported.

50%

33% 33%

11% 13%

50%50%

7%

13%33%

50%

33%

33%

100%

38%

29%

50%

100%

50%50%

50%33%

67%

33%13%

100% 100%

100%

38%17%

50%

22%

33%

50%

43%

50%

50%

75%

67%

33%

20%

100%

17% 11%

11%14%

50%

22%20%

11% 14%

50%

25% 33% 33%40%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Action Plan Completion Status (Training Disaggregated)

Completed Most of it Some A little None

_____________________________________________________________________________________________________________________


Participants of the last eleven trainings in the graph have yet to complete the M&E cycle. Therefore, their

progress in completing their Action Plans is expected to increase in the coming months. Respondents who

did not make significant progress on their Action Plans included activities in their Actions Plans that were

either too ambitious and broad or required resources that participants could not arrange. Based on these

findings, TFP worked rigorously with participants to help them develop realistic Action Plans. The most

recent trainings show an improved Action Plan completion rate than the earlier trainings, indicating that

the efforts are working well.

Utilization of Newly Acquired Knowledge, Skills and Methods (KSMs):

Forty-one percent of respondents reported using new KSMs “much” and 31% reported using them “very

much” following training. Twenty-two percent of respondents reported using new KSMs “some,” while

only 2% and 4% reported using them “a little” and “not at all,” respectively, following trainings.

Data on the respondents’ utilization of new KSMs following training disaggregated by program indicates

very positive results, particularly for those programs for which the M&E cycle has concluded. Results for

the trainings for which M&E has not concluded are expected to strengthen as M&E for those programs

continues. Most respondents of most of the trainings reported utilizing KSMs. The exception is the

International Auditor’s Fellowship Program which had only two participants. One participant reported

that he was not able to make progress on his Action Plan or utilize the newly acquired KSMs because he

no longer works in a related field. As a result, he has no plans to finish or implement an Action Plan. The

graph below presents utilization of newly acquired KSMs for each program.

Not at all4%

A little2%

Some22%

Much41%

Very Much31%

Utilization of Newly Acquired Knowledge, Skills and Methods

_____________________________________________________________________________________________________________________


Improvement in Work Performance as Result of Training:

Ninety-seven percent of respondents reported that their work performance improved as a result of

training. Thirty-eight percent of respondents reported that their performance improved “very much;” 42%

reported their performance improved “much;” 11% reported “some” improvement and 6% reported

improving “a little” as a result of trainings. Just 3% reported improving “not at all.” The charts below show

improved performance disaggregated by training.

25%

0% 0%

56%

22%

75%

38% 43%

100%100%

50%

100%

50%

0%

25%

0%

33%

67%

11% 7%

100%

50%

50%83%

100%

44%

33%

25%

38%

57% 50%

50%

25%

33%

33%

33%

44%47% 50%

100%

0%

17%

33%

25%50%

50%67%

33%

33% 40% 50%50%

13%

11%13%

50%

11% 7%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Utilization of Knowledge, Skills and Methods (Training Disaggregated)

Very Much Much Some A little Not at all

_____________________________________________________________________________________________________________________


The Project obtained employment information from those who have successfully completed their tertiary

education programs. In total, 20 participants who have completed tertiary education programs, including

10 participants of the Executive Certificate in Agribusiness Management (ECAM) program and 10 PhD

scholars were contacted in August 2015 to obtain information on their employment status. Seventeen

graduates (85%) reported being employed. Two of the 20 graduates are self-employed and the others are

employed in the private and government sectors. The PhD scholars are teaching at universities such as

Not at all3%

A little6%

Some11%

Much 42%

Very much38%

Improvement in Work Performance

38% 33%50%

67%

33%25%

63%71%

50% 50%

100%

100%

50%

25%

33%67%

11% 7%

100%

25%

25% 33%

50% 22%

44%75%

25%

29%

50%

100% 0%

75%

33%

67%

33%

67%

53%

75%

50%

100%

13%

33%

11%

11%

13%

50%67%

0%

13%50%

25%11%

11% 20%50%

11% 7%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Improvement in Work Performance (Training Disaggregated)

Very much Much Some A little Not at all

_____________________________________________________________________________________________________________________


the University of Peshawar, Fatima Jinnah Women University, Allama Iqbal Open University, the University

of Karakorum and the University of Azad Jammu and Kashmir.

Progress against Logframe Indicators:

The Performance Indicator Tracking Table (PITT) below tracks progress on Project indicators included in

TFP’s logframe. This section of the report indicates progress on each indicator listed in the Project’s

logframe and PIRS submitted in April, 2015. The Project is currently reviewing a list of Mission Strategic

Framework indicators to identify any that are relevant to the Project for PakInfo reporting. Once new

indicators are identified, the Project will include them in the logframe and make the necessary changes

to other indicators as suggested in the table below and endnotes, and submit the revised logframe with

the related PIRS to the Mission for record and approval.

Table 5: Performance Indicator Tracking Table as of December 31, 2015

S. No Indicator Name Target Progress

On-Track Signal

Remarks

1-a Percentage of participants who reported utilization of new knowledge, skills and methods acquired as result of participant training

70% 72% On-Track

1-b Percentage of participants who reported improvement in their work performance as result of participant training

60% 80% On-Track

1-c Percentage of participants who reported to have trained others (skills multiplication) on what they learned or experienced during the training

70% 91% On-Track

1-d Number of people who benefited through skills multiplication activities carried out by TFP participants

N/A 3397 On average, 36 people per participant.

1-e Percentage of small grants projects successfully completed

100% NA Two grants disbursed and are in progress.

_____________________________________________________________________________________________________________________


Sub-Objective-1a

Percentage of programs for which a PDO and a debrief session is organized

90% 100% On-Track

Sub-Objective-1b

Percentage of participants who started and completed their programs on schedule

85% 99% On-Track

Sub-Objective-1c

Percentage of participants who reported satisfaction (4 on a likert scale of 5) with quality of information provided on pre-training essentials

90% 90% On-Track

Sub-Objective-1d

Percentage of participants who rate (at least 4 on a 5-point likert scale) the quality of the overall training program

75% 90% On-Track

Sub-Objective-1e

Percentage of participants who report (at least 4 on a 5-point likert scale) that they will use knowledge/skills/methods acquired from the program in their work

75% 90% On-Track

Sub-Objective-1f

Percentage of participants who developed action plans for utilization of knowledge and skills after the training

90% 77% On-Track

Sub-Objective-1g

Percentage of U.S long-term training participants who reported to have the opportunity to see how the American society works.

90% 95% On-Track

Sub-Objective-2a

Percentage of participants who reported to have acquired new or improved knowledge/skills/methods from participant training program

75% 89% On-Track

_____________________________________________________________________________________________________________________


Sub-Objective-2b Percentage of participants

who developed action plans reported progress (atleast 4 on a likert scale of 5) on implementation of their action plansvi

70% 47% Under achieving. Changes are suggested to this indicator.

Sub-Objective-2c

Percentage of graduates from USG supported tertiary education programs reporting themselves as employed (F Indicator)vii

80% 85% On-Track. Changes are suggested to PIRS for this indicator.

Sub-Objective-2d Number of capacity

assessments, training needs assessments, organizational assessments (standalone or linked to HICD) carried out

6 1 On-Track. Technical assistance MOC completed WAPDA TNA pending finalization.

Sub-Objective-2e

Number of staff of Lead Pakistan trained in participant training systems and procedures

6 6 On Track

Sub-Objective-3a

Percentage of PTWG members who report (4 on a likert scale of 5) that the PTWG is a useful platform for information and experience sharing related to participant training and exchange visitors programs (C.4.1.c)

75% 82% On-Track. Based on 11 respondents’ feedback.

Sub-Objective-3b

Percentage of alumni who report (4 on a likert scale of 5) that the USAID/Pakistan Alumni Association is a useful platform for networking, learning, and information and experiences sharing

60% NA To be administered year in August-September 2016, following the establishment of Alumni Association.

_____________________________________________________________________________________________________________________


Sub-Objective-3c

Number of alumni who registered for USAID/Pakistan Alumni Association

341

Sub-Objective-3d

Number of partners staff regularly attend PTWG quarterly meetings1

15 4 On average, 18 individuals attended each quarterly meeting, however individuals attending meetings weren’t always the same.

1-Indicator 1.1

Annual Participant Training Plan completed

4 3 On-Track

1-Indicator 1.2

Number of PDO/PTOs organized

N/A 32 On-Track

1-Indicator 1.3

Number of debrief sessions organized

N/A 28 On-Track

1-Indicator 1.4

Training Providers’ database developed and updated

1 1 On-Track

1-Indicator 1.5

Number of training and academic programs implemented

N/A 39 On-Track

2-Indicator 2.1

Number of attendees completing training events in US, third countries and in Pakistan (F.4.10)

5885 1570 These excludes participants of academic programs. The figure 1570, is not to be confused with overall

1 In the coming year, the Project will suggest that this indicator be revised to: “Average number of people attending PTWG quarterly meetings”

_____________________________________________________________________________________________________________________


participant count, which is 1768, that includes 198 academic program participants.

2-Indicator 2.2

Number of participants completed academic programs2 [Target = US: 75, IC: 40]

115 26 On-Track.

2-Indicator 2.3

Frequency of monitoring calls made to participants during their training programs [Target = once every week for short-term programs, monthly for long-term programs]

Once every week for

short programs of duration (15-30 days), and monthly call for longer-

term program of

duration longer than one month.

On-Track On-Track for all programs except long-term in-country programs, of which there are more than the Project originally expected.

2-Indicator 2.4

Number of small grants disbursed to Participant Alumni and organizations

44 2 Grants disbursement when compared to target.

3-Indicator 3.1

Number of platforms formed for information and experience sharing for USAID/Pakistan Alumni

1 0 Alumni Association establishment is in process.

2 198 participants are expected to complete academic programs during the life of the Project. The Project suggests

to revise the target for this indicator. Mission’s concurrence and approval is required.

_____________________________________________________________________________________________________________________


3-Indicator 3.2

Number of USAID/Pakistan Alumni quarterly meetings organized

10 0 Initial meetings at regional level were conducted. Association is yet to be formed, following which it will meet on quarterly basis.

3-Indicator 3.3

Number of platforms for USAID/Pakistan Participant Training partners formed

1 1 On-Track. PTWG formed and meetings regularly held.

3-Indicator 3.4

Number of quarterly meetings of PTWG held

12 8 On-Track. 6 meeting were held at Islamabad, whereas 2 meeting held at Karachi.

3-Indicator 3.5 Number of success stories,

photographs, and media events that positively represent USAID training and its results

Success Stories: 8

Photographs:

96. Media

events: NA

Success Stories: 7. Photographs: 48. Media events: 6

On-Track. Success Stories: 7. Photographs: 48. Media Events: 6

Attachments:

Trainings and Participant Table December 31-2015.

Trainings and Participants Summary FY 2010 - FY 2015

ProgramsRaw_2016_Jan_14 (FY2015-Quarter Oct-Dec)

Quarterly Report PhD Completion Timelines.

i Total number of participants increased from 75 to 316. ii 16 scholars have completed their PhD programs and returned to Pakistan. iii 21 participants dropped out of program during the six months of internship program.

_____________________________________________________________________________________________________________________


iv The calculation excludes programs that TFP inherited, in-country conferences and programs that started prior to March, 2014. v Action Plans submitted by participants are of a maximum duration of nine months. TFP tracks the progress of participants in implementing Action Plans throughout that period. vi We suggest to change the threshold for this indicator to 3, instead of 4. Or alternatively lowering the target percentage to 40%. Mission’s concurrence and approval is required. vii We are still to hear from Mission to our questions of clarity on this indicator. Currently, in the PIRS, the data collection method is annual survey, which needs to be revised to include phone call and other means. Once the PIRS from Mission is clarified, we will use the Mission’s PIRS for this indicator.

usaid training for pakistan project

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