public notice casa grande city council meets

PUBLIC NOTICE

CASA GRANDE CITY COUNCIL

MEETS

FOLLOWING THE SPECIAL MEETING SCHEDULED AT 5:30 P.M. ON

MONDAY, MARCH 07, 2016

COUNCIL CHAMBERS – 510 E. FLORENCE BOULEVARD

A. Call to Order Mayor

Ø Invocation Ø Pledge of Allegiance

B. Roll Call City Clerk

C. Minutes: City Clerk

C.1 City Council Regular - February 16, 2016

C.2 Industrial Development Authority - November 15, 2015

C.3 Casa Grande Youth Commission - January 9, 2016

C.4 Historic Preservation Commission - January 25, 2016

C.5 Arts and Humanities Commission - February 3, 2016

D. Claims Finance Director

D.1 Claims - February 11, 18 & 25, 2016

E. Meeting Agenda Approval Mayor

F. Special Presentations None

G. Consent Agenda Mayor

All items listed with an asterisk (*) are considered routine matters and will be enacted by one motion and one roll call vote of the Council. There will be no separate discussion of these items unless a Council Member or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence of the agenda.

*G.1 Consider the Final Adoption of Ordinance No. 2946 Accepting the Renewed Proposal for Professional Services from Arizona Land Advisors, LLC dba Land Advisors Organization (“Broker”) and Airport Property Specialists, LLC (“Co-listing Broker”) to Provide Commercial Brokerage Services; and Authorizing the Execution of a Contract.

City Clerk

City Council Meeting - Regular

March 7, 2016

*G.2 Consider the Final Adoption of Ordinance No. 2947

Accepting the Proposal for Professional Services from WSP/Parsons Brinckerhoff to Provide Design Services; Authorizing Expenditure of Public Funds in an Amount Not to Exceed $64,000.00; and Authorizing the Execution of a Contract.

City Clerk


Accepting the Proposal for Professional Services from Wilson & Company to Provide Final Design Services for the Peart Square 5th Street Construction Project; Authorizing Expenditure of Public Funds in an Amount Not to Exceed $121,001.00; and Authorizing the Execution of a Contract.

City Clerk


Authorizing the Acquisition of Real Property; Authorizing Expenditure of Public Funds in an Amount Not to Exceed $40,000.00, plus Reasonable and Customary Closing Costs; and Execution of Acquisition Documentation by the City Manager.

City Clerk

*G.5 Consider a Special Event Liquor License

Application for Casa Grande Valley Historical Society Fundraising Events Schedule for March 12 and April 9, 2016.

City Clerk

*G.6 Consider a Special Event Liquor License for Greater

Casa Grande Chamber of Commerce Monthly Business After Hours/Mixer Scheduled for March 23, 2016.

City Clerk


Application for Cause Inc. Foundation Fundraising Event Scheduled for April 2, 2016.

City Clerk


Application of Ride for the Warrior Fundraising Event in Conjunction with the Palm Creek Golf & RV Resort End of Season Luau Event Scheduled for March 19, 2016.

City Clerk


March 7, 2016

*G.9 Consider the Application for Temporary Extension

of Premises/Patio Permit of Daniel M. Keeling, dba Cotton Bowl Lanes to Accommodate Horseshoe Tournament from March 25 through 27, 2016.

City Clerk

*G.10 Consider Appointment to the Parks and Recreation

Advisory Board. Mayor

*G.11 Consider Appointments to the Police Advisory

Board. Mayor

*G.12 Consider Accepting the Report of Emergency

Expenditure for the Replacement of the Top Section of the Main Library Roof.

Public Works

Director

*G.13 Consider a Resolution Approving a Lot Width

Variance for Proposed New Lot #3 of the Resubdivision of Lots 4 and 7 of the Safeway Store #1706 Final Plat (“to be known as Safeway Plaza.”)

Planning &

Development Director

*G.14 Consider a Resolution Approving the Final Plat for

Santa Cruz Crossing; Requiring the Provision of a Financial Guarantee or Withholding of Recordation to Secure the Satisfactory Construction, Installation and Dedication of Required Improvements; Establishing a Deadline for Required Improvements to be Completed; and Authorizing Execution by the City Manager of Supporting Documents.

Planning &

Development Director

*G.15 Consider a Resolution Authorizing an Inter-

governmental Agreement between Pinal Community College District (Central Arizona College,) and the Casa Grande Fire Department for the Provision of Firefighter Education and Training.

Fire Chief

*G.16 Consider a Resolution Accepting the Sole Source

Provider Offer from Extrication Concepts, LLC to provide Holmatro Extrication Equipment; Authorizing Expenditure of Public Funds in an Amount Not to Exceed $30,387.28; and Authorizing the Execution of a Contract.

Fire Chief


March 7, 2016

*G.17 Consider a Resolution Authorizing a Vehicular Field

Training Agreement Between Maricopa County Community College District and the City of Casa Grande Fire Department to Provide Vehicular Field Training Experience for Paramedic Students; and Authorizing the Execution of a Contract.

Fire Chief

*G.18 Consider a Resolution Authorizing the City Manager

to Accept Grant Funds from the Arizona Department of Homeland Security for the City of Casa Grande; Authorizing the City Manager to Execute a Contract with the Arizona Department of Homeland Security on Behalf of the 2015 Homeland Security Grant Program for Operation Stonegarden; Authorizing the City Finance Director to Accept and Disburse Funds as Necessary and Authorizing the Transfer of Budget Authority.

Police Chief

*G.19 Consider Accepting the Resignation of City

Manager Jim Thompson Effective August 7, 2016. City Attorney

H. Public Comments Mayor

I. Award of Contracts

I.1 Consider an Ordinance Accepting Bids from

Various Vendors for the Installation of Up-Fit Equipment for Nine (9) 2016 Police Pursuit Vehicles; Authorizing the Expenditure of Public Funds in a Total Amount Not to Exceed $223,261.00; and Authorizing Execution of Contracts with, or Purchase Orders to, Various Vendors.

Public Works

Director

J. Boards & Commissions None

K. Ordinances, Resolutions, and Other matters or Subjects

Requiring Action by the Council

None

L. Public Meetings, Public Hearings, Open Record Reviews,

and Closed Record Reviews


March 7, 2016

M. Executive Session:

M.1 EXECUTIVE SESSION: A.R.S. §38-431.03.

A. Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purposes:

1. Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting.

3. Discussion or consultation for legal advice with the attorney or attorneys of the public body.

Ø Discussion and possible legal advice

concerning the process to be used for the

appointment of the next City Manager.

City Attorney

N. Reports

O. Adjournment

Note: This meeting is open to the public. All interested people are welcome to attend. Supporting documents

and staff reports, which were furnished to the Council with this Agenda, are available for review in the City

Clerk’s Office or online at www.casagrandeaz.gov.

Disabled individuals with special accessibility needs may contact ADA Coordinator for the City of Casa Grande

at 520-421-8600 or TDD 520-421-8623. If possible, such requests should be made 72 hours in advance.

Posted at City Hall and Police Dispatch Center on March 3, 2016, at 5:00 p.m. ____________________ Remilie S. Miller, MMC City Clerk

Regular Meeting

MINUTES OF THE REGULAR MEETING OF THE HONORABLE MAYOR AND COUNCIL

OF THE CITY OF CASA GRANDE HELD IN THE COUNCIL CHAMBERS

510 E. FLORENCE BOULEVARD, CASA GRANDE, AZ 85122 TUESDAY, FEBRUARY 16, 2016

A. Call to Order: Mayor Jackson called the meeting to order at 7:00 p.m. Invocation: Yolanda Cruse of Grace Church delivered the

invocation. Pledge of Allegiance: Mayor Pro Tempore Montoya led the Pledge of

Allegiance to the Flag. B. Roll Call:

The following Council Members were present:

Ralph Varela Council Member Lisa Fitzgibbons Council Member Matt Herman Council Member Dick Powell Council Member Karl Montoya Mayor Pro Tempore Robert Jackson Mayor

The following Council Member was absent:

Council Member Herman moved to excuse Council Member Kortsen from the meeting. Mayor Pro Tempore Montoya seconded the motion and was carried unanimously.

Also Present: Larry Rains Deputy City Manager Brett Wallace City Attorney Remilie S. Miller City Clerk Doug Sandstrom Finance Director William Schwind Community Services Director

Mary Kortsen Council Member

C.1 - Packet Page #: 1 Item Page #: 1

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City Council Regular Meeting – February 16, 2016 Page 2

Mark McCrory Police Chief Paul Tice Planning/Development Director Scott Miller Fire Chief Dawn Jett Human Resources Director Kevin Louis Public Works Director Matt Jankowski Recreation Program Coordinator Alexis Ramirez Management Analyst Rod Wood Parks Superintendent Reginald Winston Police Captain Duane Eitel Traffic Engineer

C. Minutes:

Council Member Powell moved to approve the following minutes: Council Member Fitzgibbons seconded the motion and was carried with a 6-0 voice vote. D. Claims:

D.1 Claims Dated January 28, February 4 and 8, 2016

Council Member Varela moved to approve and pay the reported claims dated January 28, February 4 and 8, 2016. Council Member Herman seconded the motion and was carried with a 6-0 voice. E. Meeting Agenda Approval:

Mayor Pro Tempore Montoya moved to approve the meeting agenda. Council Member Fitzgibbons seconded the motion and was carried unanimously.

City Council Regular February 1, 2016 Fire Personnel Retirement Board October 13, 2015 Arts and Humanities Commission January 6, 2016 Parks and Recreation Advisory Board January 6, 2016 Planning and Zoning Commission January 7, 2016


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F. Special Presentation:

F.1 Presentation and Update of the AmeriCorps NCCC

Sun 1 Team Experience on Casa Grande Mountain Community Services Director Schwind introduced to the Mayor and Council the AmeriCorps NCCC Sun 1 Team. The Team offered a slide presentation of their experiences on Casa Grande Mountain. They worked on about 3500 feet of trail building (link to ridge trail) in Casa Grande Mountain. The Team also shared their experiences completing 80 hours of independent projects working at Ed Hooper Rodeo Ground, Main Street Fair, Tohono O’odham parade, etc. Mayor and Council expressed their appreciation to the Team and for the work they have completed and involvement in the community. G. Consent Agenda:

Mayor Jackson announced consideration of the Consent Agenda and explained that all items listed preceded by an asterisk (*) would be acted upon by a single roll call vote of the Council, unless some member of the Council or member of the public asked that specific items be removed from the Consent Agenda, discussed and voted upon separately. Mayor Pro Tempore Montoya moved for passage of the Consent Agenda Council Member Fitzgibbons seconded the motion and the following roll call vote was recorded:

AYES ABSTAIN NAYS Council Member Varela Council Member Fitzgibbons Council Member Herman Council Member Powell Mayor Pro Tempore Montoya Mayor Jackson

Mayor Jackson then declared that all items in these minutes identified by an asterisk (*) preceding the title of that item were passed and adopted.


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G.1 *Ordinance No. 2945

Accepting a Bid from Joan Smith Enterprises, Inc., dba California Pools & Landscaping

Demolition and Replacement of the Interior Pool Plaster at the Palm Island Family Aquatic Center

By a 6-0 roll call vote under the Consent Agenda, Council passed and adopted Ordinance No. 2945, which appeared before Council for a second reading, accepting a bid from Joan Smith Enterprises, Inc. dba California Pools & Landscaping to provide demolition and replacement of the interior pool plaster at Palm Island Family Aquatic Center; authorizing expenditure of public funds in an amount not to exceed $104,611.87; and authorizing the execution of a contract. G.2 *Consider a Special Event Liquor License Application

Pinal County Veterans Memorial Foundation Fundraising Event City Clerk Miller recommended in her Request for Council Action form that Mayor and Council authorize the City Clerk to forward local approval to the Arizona Department of Liquor Licenses & Control for issuance of Special Event Liquor License, as requested by the Pinal County Veterans Memorial Foundation. Their request is in conjunction with their Fundraising Event scheduled for March 5, 2016 from 4:00 p.m. to 8:00 p.m. at Palm Creek Golf & RV Resort, 1110 N. Henness Road, Casa Grande, Arizona. City Clerk Miller reported that the State of Arizona Board of Liquor License and Control assume little jurisdiction and holds no formal hearings on the issuance of Special Event Liquor License. Almost exclusively the local governing body makes decisions regarding the issuance of such permits. This is the only type of liquor license, which will not be issued without the approval of the local governing board. The City charges no fee for this type of license. A $25.00 per day license is charged by the State. By a 6-0 roll call vote under the Consent Agenda, Council authorized the City Clerk to forward a favorable recommendation to the Arizona Department of Liquor Licenses & Control for issuance of a Special Event Liquor License to the Pinal County Veterans Memorial Foundation Fundraising Event, on March 5, 2016 from 4:00 p.m. to 8:00 p.m. at Palm Creek Golf & RV Resort, 1110 N. Henness Road, Casa Grande, Arizona.


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G.3 *Ordinance No. 2946

Accepting the Renewed Proposal for Professional Services from Arizona Land Advisors, LLC dba Land Advisors Organization and Airport Property Specialists, LLC

Provide Commercial Brokerage Service for the Donovan M. Kramer Sr. Industrial Airport, Phase III

Deputy City Manager Rains recommended in his Request for Council Action form that Mayor and Council renew the contract with Land Advisors and Airport Property Specialists, LLC, to provide commercial brokerage service for Phase III of the Donovan M. Kramer Sr. Industrial Airpark. Deputy City Manager Rains reported that the City of Casa Grande currently owns approximately 52 acres of shovel ready property in phase III of the Donovan M. Kramer Sr. Industrial Airpark. The area is zoned I-1 (Garden and Light Industrial) to provide for the accommodation of light manufacturing uses and warehousing in a comprehensively-planned and attractive setting conveniently, located immediately south of the Casa Grande Municipal Airport. With convenient access to I-10 and I-8, the location is designed to attract a variety of users. The industrial park is currently home to over 25 companies ranging from local contractors to international manufacturing facilities. Phase III improvements opened up 25 new shovel-ready lots ranging from 2-3.25 acres, all of which can be combined to accommodate larger sites (up to 16 acres). The sites require no further on-site improvements before a firm or company can begin building, and are ready for business. The airpark’s build-to-suit industrial property features through-the-fence access to the City’s general aviation airport. On December 17, 2012, the City Council awarded a contract to Land Advisors for professional brokerage services for Phase III of the Donovan M. Kramer Sr. Industrial Airpark. On July 20, 2015 the Council renewed this agreement for a six month period. During this past year Land Advisors and Airport Property Specialists, LLC, were instrumental in helping to facilitate the purchase of 4.19 +/- acres in the industrial park to Sunland Welding generating almost $180,000 for the city. In addition, Land Advisors and Airport Specialists, LLC, are currently engaged in negotiations with two more prospective buyers for property in the industrial park.


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The cost of this contract will not exceed 6% of the total selling price of the parcels that are sold during the term of this contract, so no General funds will be required. By a 6-0 roll call vote under the Consent Agenda, Council passed to a second reading Ordinance No. 2946, accepting the renewed proposal for professional services from Arizona Land Advisors, LLC dba Land Advisors Organization (“Broker”) and Airport Property Specialists, LLC (“Co-Listing Broker”) to provide Commercial Brokerage Services; and authorizing the execution of a contract. G.4 *Resolution No. 4910.1

Amendment No. 1 to the Intergovernmental Agreement with the State of Arizona Department of Transportation (ADOT)

in Connection with the Traffic/Pedestrian Crossing Signal Equipment Project to Clarify Responsibility for Installation

Public Works Director Louis recommended in his Request for Council Action form that Mayor and Council approve IGA/JPA 15-0005079-I Amendment No. 1. Director Louis reported that in March 2015 City Council approved a request to enter into an IGA with the State of Arizona through the Department of Transportation to accept Federal grant funds to purchase count-down pedestrian crossing signals to enhance the safety of the City’s signal system. When presenting that request to Council, staff clearly noted that the installation of that equipment would be performed by our staff and that the City would be responsible for any additional costs associated with that effort. After the approval of the original IGA, the State is requesting that the document be amended by adding language that more clearly states that City forces will install the equipment and not an outside contractor. By this action, there is no additional fiscal impact to the City. By a 6-0 roll call vote under the Consent Agenda, Council passed and adopted Resolution No. 4910.1, approving Amendment No. 1 to the City’s agreement with the State of Arizona, Department of Transportation; and authorizing the execution of an amendment to the agreement.


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G.5 *Resolution No. 3528.1

Amendment No. 4 to the Intergovernmental Agreement with the State of Arizona Department of Transportation (ADOT)

to Specify the Responsibilities for Maintenance, Operation and Financial Obligations for the Electrical Facilities Located

on State Routes within the City of Casa Grande Public Works Director Louis recommended in his Request for Council Action form that Mayor and Council approve an amendment to the Master Maintenance for Electrical Facilities Agreement with the State of Arizona acting through the Department of Transportation. Director Louis reported that the City previously entered into Intergovernmental Agreement, IGA/JPA 04-114I, A.G. Contract No.: KR04-1603TRN, filed with the Secretary of State December 30, 2004, File No. 27286 The purpose of Amendment No. 4 is to update the signal locations as a part of the Amendment. All of the signals that were part of the turn back agreement for Florence Boulevard will be shown on the list as abandoned. The list will also be modified to include future signals along Pinal at Havasupai and Centennial, and on Florence at Hacienda. The electrical cost of a standard signal is approximately $800 per month. Those costs are currently covered under Streets Division Operations using HURF revenues. By a 6-0 roll call vote under the Consent Agenda, Council passed and adopted Resolution No. 3528.1, authorizing the execution of Amendment Four to an Intergovernmental Agreement between the State of Arizona, Arizona Department of Transportation, and the City of Casa Grande to specify the responsibilities for maintenance, operation and financial obligations for the electrical facilities located on State Routes within the City of Casa Grande.


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Mayor Jackson called for public comments. New Police Chief, Mark McCrory introduced himself to the City Council. He expressed appreciation for the opportunity to serve as the new Police Chief for the City of Casa Grande and conveyed that he will work to make the City Council realize that they made the best decision and will have no regrets for hiring him. Mayor and Council welcomed Chief McCrory to the City workforce.

I.1 Ordinance No. 2947

Accepting the Proposal for Professional Services from WSP/Parsons Brinckerhoff

Provide Design Services for a New Traffic Signal at the Intersection of North Hacienda Road and East Florence Boulevard (SR 287)

Public Works Director Louis recommended that Mayor and Council award a Contract for Professional Services to WSP|Parsons Brinckerhoff (PB) for the design of a new traffic signal at the intersection of N. Hacienda Road and E. Florence Boulevard (SR 287) in an amount not to exceed $64,000. Director Louis reported that a Request for Statement of Qualifications (RFQ) for the Intersection Improvement Design at N. Hacienda Road & E. Florence Boulevard (SR 287) was published by the City of Casa Grande. We received nine proposals and after review of the proposals, the selection committee recommended selection of PB for design. Through negotiations with the City, an appropriate scope and fee was negotiated for the design of the traffic signal at this location. This signal design will be coordinated with ADOT and follow ADOT’s design guidelines since the signal will be installed on a state route, SR 287, and efforts for coordination with ADOT are accounted for in the scope and fee proposal.

H. Public Comments:

I. Award of Contracts:


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The intersection of N. Hacienda Road & E. Florence Boulevard (SR 287) provides access to the Mission Royale subdivision which has recently been adding new homes. It is also along the major route between I-10 and the proposed regional development to the east. The City anticipates traffic to increase along SR 287 and N. Hacienda Road. The proposed traffic signal will increase the capacity and safety of the intersection, improve the efficiency of traffic movement through the intersection, and limit the delays experienced by traffic on N. Hacienda Road. The total contract amount is $58,706 and the additional $5,294 of budget authority associated with this request will be used as owners contingency. These funds are available in account number 801-21-200-100-8303-15041 Mission Royal CFD.

DISCUSSION In response to Mayor Pro Tempore Montoya, Traffic Engineer Duane Eitel conveyed that the award of contract is only for the design portion of the traffic signal at the intersection of North Hacienda Road and East Florence Boulevard (SR 287). At this time it is the completion of the design; however, the next phase of Mission Royale and the development of Phoenix Mart will warrant for the signal construction and installation for this intersection. Further, Mr. Eitel stated that the traffic signal for this intersection is rated number 5 from the top 12 ranking of priority conducted from the study completed two years ago. Funding for the construction and installation of this traffic can only be utilized for this intersection and not anywhere else. City Clerk Miller read by title only Ordinance No. 2947, accepting the proposal for professional services from WSP/Parsons Brinckerhoff to provide design services; authorizing expenditure of public funds in an amount not to exceed $64,000.00; and authorizing the execution of a contract. Council Member Fitzgibbons moved for passage of Ordinance No. 2947. Council Member Herman seconded the motion and the following roll call vote was recorded:


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AYES ABSTAIN NAYS

Council Member Varela Council Member Fitzgibbons Council Member Herman Council Member Powell Mayor Pro Tempore Montoya Mayor Jackson

Mayor Jackson then declared Ordinance No. 2947 passed to a second reading. I.2 Ordinance No. 2948

Accepting the Proposal for Professional Services from Wilson & Company to Provide Final Design Services for the Peart Square 5th Street Construction Project

Public Works Director Louis recommended that Mayor and Council award a Contract for Professional Services to Wilson & Company for the plans to extend 5th Street from North Marshall Street to North Drylake Street in the amount not to exceed $121,001. Director Louis reported that a Request for the Statement of Qualifications (RFQ) for the Extension of 5th Street from North Marshall Street to North Drylake Street was published by the City of Casa Grande. We received seven proposals and after review of the proposals, the selection committee recommended selection of Wilson and Company for design. Through negotiations with the City, an appropriate scope and fee was negotiated for the design and construction of a new roadway along the 5th street alignment between Marshall Street and Drylake Street. Improvements will include new curb, gutter, sidewalks, and on-street parking. A new privacy wall will be constructed between the roadway and the city library and police dispatch station. This project will provide access and parking to Peart Park and improved efficiency of traffic movement through the area. The total contract amount is $110,001. These funds are available in account number 410-21-201-100-8301-16006 Impact Fees Transportation for project Peart Square.


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DISCUSSION Council Member Herman asked if this project is for the Casa Grande Avenue area. Director Louis conveyed that this is the first attempt into looking for possible design concepts for the 5th Street area. The concept drawing will not be looking at the Casa Grande Avenue area. In response to Council Member Fitzgibbons, Director Louis conveyed that there will be a diagonal parking included on the north and south side of the streets. City Clerk Miller read by title only Ordinance No. 2948, accepting the proposal for professional services from Wilson & Company to provide final design services for the Peart Square 5th Street Construction Project; authorizing expenditure of public funds in an amount not to exceed $121,001.00; and authorizing the execution of a contract. Council Member Varela moved for passage of Ordinance No. 2948. Council Member Fitzgibbons seconded the motion and the following roll call vote was recorded:


Mayor Jackson then declared Ordinance No. 2948 passed to a second reading. I.3 Resolution No. 4963

Accepting a Bid from Courtesy Chevrolet to Provide a 2016 Chevrolet 2500 Cargo Van for the Police Department’s Prisoner Transport

Police Chief McCrory recommended that Mayor and Council approve the purchase of one (1) 2016 Chevy 2500 Cargo Van from Courtesy Chevrolet in an amount not to exceed $26,407 and authorize expenditure in the amount of $20,848 for the upfit and equipping of this vehicle for prisoner transport.


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Police Chief McCrory reported that this request is for the replacement of unit 247, a Police Department prisoner transport vehicle. The existing vehicle, a 2007 model, currently has 209,863 miles and meets and exceeds vehicle replacement criteria. A formal bid solicitation was issued for the procurement of this replacement vehicle. Although staff encouraged local participation, only one (1) bid was received. Staff evaluated and determined the submitted bid-pricing from Courtesy Chevrolet to be reasonable. Staff evaluated this by comparison to similar bids and contracts available for use through cooperative purchasing, and found this bid provides a savings of approximately $1,500 for this vehicle. For equipping this vehicle for the purpose of prisoner transport, staff evaluated possibilities for reuse of existing equipment. However it was determined that it would be in the best interest to procure new equipment due to concerns for the safety of officers as well as persons being transported. Equipment to be provided will include a video-observation system for enhanced safety and security. In order to obtain pricing for the proposed equipment, three (3) formal quotations were received (from MHQ, AEP, and Creative Communications); of these, the proposal from MHQ of Arizona in the amount of $20, 848 was found to be the lowest. Funds to cover the total cost of purchase and equipping of this vehicle ($47,255) are available in the FY16 budget for this project. These funds for the Prisoner Van project #16003 are included in account 404-62-601-100-8502.

DISCUSSION In response to Mayor Pro Tempore Montoya, Director Louis conveyed that Staff looked at replacing the van two years ago and it was found to be in good shape and that is why Staff pushed the miles out pass the 100,000 mile mark which is typical for vehicles; however, the conditions that it drives in is for long distances and not short distances. Further, Director Louis explained that once the 200,000 mile mark in this vehicle is met, it will not be the same as when you reach 50,000 on a trash vehicle; there is a difference in the impact on the vehicle usage and that is why the extension of the miles on the current van passed its useful life expectancy. Mayor Pro Tempore Montoya conveyed that he liked the compartments that Staff selected for this new vehicle purchase; they are a lot better and safer for everybody.


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Council Member Herman conveyed that he is proud of the Police Department for the vehicle replacement program and this vehicle purchase. City Clerk Miller read by title only Resolution No. 4963, accepting a bid from Courtesy Chevrolet to provide a 2016 Chevrolet 2500 Cargo Van; authorizing expenditure of public funds in an amount not to exceed $26,406.90; and authorizing the execution of a contract. Council Member Fitzgibbons moved for passage of Resolution No. 4963. Mayor Pro Tempore Montoya seconded the motion and the following roll call vote was recorded:


Mayor Jackson then declared Resolution No. 4963 passed and adopted. J. Boards and Commissions: None

K. Ordinances, Resolutions, and Other Matters or

Subjects Requiring Action by the Council:

K.1 Ordinance No. 2949

Purchase and Sale Agreement with LCRR, LLC Real Property Located in the Casa Grande Mountain Area

(Approximately 40 Acres of Land) Community Services Director Schwind recommended that Mayor and Council authorize the City Manager to enter into a Purchase and Sale Agreement to acquire approximately 40 acres of land situated in the Casa Grande Mountain area in an amount not to exceed $40,000.00.


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Director Schwind reported that the 40 acres of land is adjacent to City of Casa Grande owned property that houses the Casa Grande Mountain Ridge Trail. The plan for the newly acquired land is to build a city owned trailhead. Currently the Peart Trailhead is located on leased property and the lease agreement can be cancelled at any time by property owner. The purchase of this 40 acre property will allow for a permanent trailhead location to be established. The permanent trailhead is anticipated to take several years to complete and includes the following tasks: • Clean property including removing trash and glass particles • Fencing property line and adding gateways • Re-grading areas • Building the trailhead area • Installing signage The legal description of the 40 acre parcel: The Southeast Quarter of the Northwest Quarter of Section 10, Township 7 South, Range 6 East of the Gila and Salt River Base and Meridian, Pinal County, Arizona; Tax Parcel Number 511-30-0080. The amount requested for the purchase of the 40 acres is $40,000.00. A budget transfer has been processed allocating $80,000 of funding for the purchase, transfer and fencing of this parcel of land. Funding is from the CG Mountain - Peart Rd Trailhead Acquisition, account 206-41-402-100-8101-16088. City Clerk Miller read by title only Ordinance No. 2949, authorizing the acquisition of real property; authorizing expenditure of public funds in an amount not to exceed $40,000.00, plus reasonable and customary closing costs; and execution of acquisition documentation by the City Manager. Council Member Powell moved for passage of Ordinance No. 2949. Council Member Herman seconded the motion and the following roll call vote was recorded:



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Mayor Jackson then declared Ordinance No. 2949 passed to a second reading. L. Public Meetings, Public Hearings, Open Record

Review, and Closed Record Reviews: None

M. Executive Session: None

N. Reports:

Council Member Varela announced that the 10th Annual Celebration Dinner and Scholarship Award of Cesar E. Chavez Memorial Committee of Pinal County is scheduled for March 4, 2016 at The Property Conference Center. The Committee will be awarding $44,000 in scholarships for students of Pinal County. Council Member Varela recognized Alexis Ramirez, a former recipient of the Cesar E. Chavez scholarship fund for two years. She is now paying it forward by serving as a new member to the Cesar E. Chavez Memorial Committee of Pinal County. Alexis Ramirez is currently employed with the City as a Management Analyst. Further, Council Member Varela expressed appreciation to the City Council and City Staff for the on-going support to the Cesar E. Chavez Memorial Committee of Pinal County. Council Member Fitzgibbons thanked Council Member Varela for his leadership with the Cesar E. Chavez Memorial Committee of Pinal County. He has now brought the organization to 10 years of existence. Further, Council Member Fitzgibbons expressed appreciation to the businesses, organization and community that donate and support the Committee to continuously provide scholarship funds to the students of Pinal County. Mayor Pro Tempore Montoya reported the following: Announced that the United Way Program is on-going assisting citizens to

file their taxes for free. Announced the Pinal County Community Job Fair Event to be held

Wednesday, February 18th from 10:00 and to 2:00 pm, at the Promenade Mall from 10:00 am to 11:00 am the Job Fair will be for veterans only and from 11:00 to 2:00 pm the Job Fair will be open to the public.


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Announced that the Casa Grande Emergency Assistance Ministry is sponsoring the American Red Cross Blood Drive on Saturday, March 19th at St. Anthony Community Center, 150 N. Drylake Street from 8:00 am to 2:30 p.m.

Council Member Powell reported the following: Offered recap of the 2016 Cowboys and Indian Days Event. Expressed appreciation to City Staff, members of the committee and

volunteers on the excellent Tohono O’odham Nation parade held on Saturday, February 13th.

Thanked Deputy City Manager Rains for his hard work in the planning and the events for 2016 and also shared a video of Deputy City Manager riding the bull.

Apologized to the owners of Three G’s Flower Shop for the inconvenience that it caused their business during the parade on Saturday, February 13; which is a busy day at their business due to Valentine’s Day. Further, Council Member Powell announced that from now on the parade will be scheduled the weekend prior to President’s Day.

Announced that after further consideration he is not running for Mayor in the City’s 2016 Election. He will continue to serve as the strongest conservative voice as a Council Member to the Casa Grande City Council. Further, Council Member Powell offered a brief story on how he started serving on the Casa Grande City Council.

Mayor Jackson reported on the following: Attended I-11 Coalition Meeting and provided a brief update regarding the

change of name to “West Pinal Freeway Coalition”; ADOT signing the EIS contract; and the plan for the scoping process to decide where the corridor is going to be.

Reminded the Council of the Access Arizona lunch scheduled for Thursday, February 18th at Robson Ranch.

Announced Kudos to all that are involved in the 2016 O’odham Tash parade.


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O. Adjournment:

There being no further business at this time, the meeting was adjourned at approximately 7:57 p.m. ___________________ Robert M. Jackson Mayor ATTEST: ______________________ Remilie S. Miller, MMC City Clerk

CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of Casa Grande, Arizona held on the 16th day of February 2016. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 7th day of March, 2016 _______________________ Remilie S. Miller, MMC City Clerk


C.1


C.2

MINUTES OF THE REGULAR MEETING

OF THE CASA GRANDE YOUTH COMMISSION

HELD IN THE COUNCIL CHAMBERS

510 E. FLORENCE BLVD., CASA GRANDE, AZ 85122

SATURDAY, January 9, 2016

A. Call to Order: President Kris Mejia called the meeting to order at

8:51a.m.

Pledge of Allegiance: Member Brooklyn Johnson led the Pledge of Allegiance

to the Flag.

B. Roll Call:

The following Youth Commission members were present:

Olivia Carter Treasurer

Alexandra Chaparro Member

Jacob Chernicky Member

Skylar Goodsell Member

Tiana Jenkins Member

Brooklyn Johnson Member

Savannah McMahon PR/Historian

Guillermo Pinon Member

Nadia Rivas Vice President

Chase Salcido Member

Simarah Smith Member

Esmeralda Tapia Member

Giselle Vargas Member

Advisors Present:

Kendra Bray Advisor

Krystal Hinz Advisor

Matt Herman Councilman

Jeff Molner City Liaison

C. Minutes:

Youth Commission Member Olivia Carter moved to approve the following

minutes:


C.3

Youth Commission Regular Meeting December 5, 2015

The motion was seconded by Youth Commission Member Alexandra Chaparro

and was carried with a 13-0 voice vote.

D. Reports:

D.1 Treasurer’s Report/Payment of Claims

The Commission currently has $3,500.00 in the general fund account and in

the Garden of Sunshine we have 5,065.50 which makes a total of $8.639.55

in the account. We got a grant of 2,000 dollars from APS that we will use

toward Youth Leadership Day. Chase Salcido moved to approve the

treasurer’s report/payment of claims, Jacob Chernicky seconded and the

motion passed unanimously.

D.2 Review Reports From:

Garden of Sunshine Update:

Vice President Nadia Rivas and advisor Kendra Bray will be going to meet

the people who make the plaque on Monday, Chase Salcido will be looking

for a company to make the arch and the committee in charge of the Garden

of Sunshine is working on planning a work day on the 27th of February. The

committee will meet right after the official Youth Commission meeting.

Electric Light Parade Update:

The Electric Light Parade got good reports from the Youth Commission.

The theme was winter wonderland and the Commission was number 7 in the

line-up. Next year the Commission might not pass out candy because they

do not want to make children sad but they will play music again.

Youth Leadership Day:

Vice President Nadia Rivas is in charge of this event, she and the committee

will be meeting right after the official Youth Commission meeting to discuss

the plan for the upcoming Youth Leadership Day which will be held in

April. They will provide information to the Commission at the next meeting.

E. Unfinished Business:


C.3

E.1 City Council Study Session

The study session has been moved due to a holiday. The Commission will

get the date as soon as possible. On January 19th

there will be a meeting in

City Hall to discuss the recreation center, the Commission will welcome to

attend, it begins at 6pm in the City Hall chambers.

E.2 Boys and Girls Club Debriefing

Skylar Goodsell emailed Matt Lemberg, she has no heard back from him

yet. As soon as she does she will let the Commission know at the next

meeting.

F. New Business:

F.1 Approve Resignation of Youth Commission Member

Former Youth Commission member Sarah White has resigned from her

position as an officer member and Youth Commission member. Giselle

Vargas moved to approve the resignation of former Youth Commission

member Sarah White, Jacob Chernicky seconded, the motion passed

unanimously.

F.2 Selection for Secretary Position

Since the former secretary has resigned the Commission needed a new one.

President Kris Mejia ask for volunteers and Skylar Goodsell moved to

volunteer. Jacob Chernicky moved to approve Skylar Goodsell as secretary

for the rest of the 2015 – 2016 Youth Commission term, Giselle seconded

and the motion carried with a 13- 0 voice vote count.

G. Miscellaneous:

Announcements or Reminders:

Next Meeting: January 9th

2016

H. Public Comments:


C.3

President Kris Mejia called for public comments. No comments were

offered.

I. Adjournment:

There being no further business at this time, the meeting was adjourned at

approximately 9:23a.m.

Kris Mejia

/s/Kris Mejia

President


C.3


C.4


C.5

Invoice # Amount Department Description of Invoice

4013 $400.00 Development Center 533 W 13th Place


67922185 $602.27 Finance Monique Lujan Week Ending 01/03/16

67929885 $551.70 Finance Monique Lujan Week Ending 01/10/16

67947180 $1,191.31 Finance Monique Lujan Week Ending 01/17/16 & 01/24/16

67955805 $217.12 City Clerk Temporary Employment Services

67962489 $280.00 Finance SCMPO Temp Caren Rausis‐WE 01/31/16


12830 $3,936.94 Finance Trash & Sewer billing for January 2016


13 $423.93 Community Services Awards for Electric Light Parade 2015


899227 $420.97 Finance Premiums ‐ Pay Date 2016.02.11


75257 $889.65 Sanitation ‐ Collections INVOICE 75257 GSM STANDARD FEBRUARY 2016


CR2015‐000486 $525.00 Finance Bond Refund: Aldo Aleman‐Reyes CR2015‐000486

11-FEB-16

CITY OF CASA GRANDE ACCOUNTS PAYABLE CHECKSINVOICE DETAIL REPORT

CLAIMS FOR11-FEB-16 and 01-MAR-16

Vendor Total: $889.65

ALEMAN


Vendor Total: $3,936.94

ADVENTURES IN STAINED GLASS


AFLAC


AIR‐TRAK

A&D EAGLE TOWING


ADECCO USA, INC.


ADVANCED INFO SYSTEMS

Check Count: 416 Total: $1,750,178.69

D.1 - Packet Page #: 49 Item Page #: 1

D.1


216010039 $600.00 Fire Educational Material


250449 $416.74 Golf Course Supplies


Amado‐01‐22‐16 $165.00 Finance Reimbursement for plumbing costs


S41100282 $7,580.50 Finance SCMPO Strategic Transportation Safety Plan through 12/31/15


Andersen‐01‐20‐16 $12.12 Library Reimbursement for Makerspace supplies


AZDPS‐02‐02‐16 $1.23 City Court January 2016: 2011 Additional Assessment

AZDPS‐2‐2‐16 $15.41 City Court January 2016: Suspended Plate Fund


PSRS‐02‐11‐16 $1,035.79 Finance Contributions Pay Date 2016.02.09


028363282 01‐16 $2,026.87 Finance Electric

030101281 02‐16 $32.97 Finance Electric













ARIZONA DEPARTMENT OF PUBLIC SAFETY


ARIZONA PUBLIC SAFETY RETIREMENT


ARIZONA PUBLIC SERVICE


AMADO


AMEC ENVIRONMENT & INFRASTRUCTURE, INC.


ANDERSEN

ALERT‐ALL CORP.


ALL STAR PRO GOLF, INC.


D.1
































AZST‐02‐02‐2016 $54,560.71 City Court January 2016 State Surcharge Disbursement


00001‐1 01‐16 $296.60 Finance Water

00011‐1 02‐16 $45.21 Finance Water

00015‐3 01‐16 $776.39 Finance Water

00031‐1 01‐16 $63.13 Finance Water

00033‐1 01‐16 $45.95 Finance Water

00035‐1 01‐16 $257.12 Finance Water

00127‐2 01‐16 $28.46 Finance Water

00158‐1 01‐16 $28.46 Finance Water

00161‐2 01‐16 $280.49 Finance Water

00162‐1 01‐16 $828.39 Finance Water

00165‐1 01‐16 $147.03 Finance Water

00170‐1 01‐16 $45.95 Finance Water

ARIZONA PUBLIC SERVICE (continued)


ARIZONA STATE TREASURER


ARIZONA WATER COMPANY


D.1


00343‐1 01‐16 $134.55 Finance Water

00558‐1 01‐16 $18.38 Finance Water

01355‐1 01‐16 $166.17 Finance Water

01670‐2 02‐16 $45.21 Finance Water

01675‐1 02‐16 $1,302.72 Finance Water

01680‐1 01‐16 $177.70 Finance Water

01805‐5 01‐16 $19.08 Finance Water

02156‐1 01‐16 $248.11 Finance Water

02294‐1 01‐16 $43.72 Finance Water

03786‐1 02‐16 $263.99 Finance Water

03814‐1 01‐16 $150.65 Finance Water

04690‐1 02‐16 $144.63 Finance Water

04695‐1 02‐16 $45.21 Finance Water

04700‐1 02‐16 $45.21 Finance Water

04773‐1 02‐16 $18.08 Finance Water

04774‐1 02‐16 $18.08 Finance Water

04998‐1 02‐16 $45.21 Finance Water

05000‐1 02‐16 $328.64 Finance Water

05050‐1 02‐16 $27.99 Finance Water

05055‐1 02‐16 $585.16 Finance Water

05057‐1 02‐16 $182.67 Finance Water

05994‐1 02‐16 $155.33 Finance Water

05995‐1 02‐16 $174.11 Finance Water

05996‐1 02‐16 $172.70 Finance Water

05997‐1 02‐16 $167.45 Finance Water

07600‐1 02‐16 $18.08 Finance Water

08185‐1 02‐16 $18.08 Finance Water

08253‐1 02‐16 $23.19 Finance Water

08256‐1 02‐16 $2,234.77 Finance Water

08272‐1 02‐16 $258.51 Finance Water

08505‐1 02‐16 $18.08 Finance Water

10000‐1 02‐16 $45.21 Finance Water

10250‐1 02‐16 $45.21 Finance Water

10500‐2 02‐16 $18.08 Finance Water

10795‐1 02‐16 $144.63 Finance Water

10995‐1 02‐16 $4,391.23 Finance Water

12617‐1 02‐16 $18.08 Finance Water

14065‐2 02‐16 $40.43 Finance Water

20265‐1 02‐16 $45.21 Finance Water

30010‐1 02‐16 $45.21 Finance Water

30205‐3 02‐16 $18.32 Finance Water

30244‐1 02‐16 $45.21 Finance Water

30289‐4 02‐16 $27.99 Finance Water

30293‐1 02‐16 $27.99 Finance Water

30295‐1 02‐16 $45.21 Finance Water

30300‐1 02‐16 $173.88 Finance Water

30301‐1 02‐16 $169.60 Finance Water

30500‐3 02‐16 $172.46 Finance Water

30505‐1 02‐16 $158.43 Finance Water

30510‐2 02‐16 $46.62 Finance Water

ARIZONA WATER COMPANY (continued)


D.1


30550‐2 02‐16 $18.08 Finance Water

30558‐1 02‐16 $156.42 Finance Water

30560‐1 02‐16 $18.08 Finance Water

30562‐1 02‐16 $27.99 Finance Water

30564‐1 02‐16 $62.09 Finance Water

30885‐1 02‐16 $18.08 Finance Water

31332‐2 02‐16 $147.24 Finance Water

32000‐1 02‐16 $44.73 Finance Water

32020‐1 02‐16 $45.21 Finance Water

51084‐1 02‐16 $45.21 Finance Water

99903‐1 01‐16 $27.18 Finance Water


M157461 $3.60 Airport Wingpoints issued: 1,800

M158814 $3.42 Airport Wingpoints issued: 1,710


A014107 20160121 $67.50 Streets Inmate Labor for Streets

A04106A 20160121 $99.00 Sanitation ‐ Collections Sanitation Inmates Batch 107A‐01106A‐01/15/2016 INVOICE

A04106A 20160121A04108 20160107 $61.00 Streets Inmate Labor for Streets


14018119 $1,729.95 Risk Management WC Claim #14018119

14018173 $1,054.61 Risk Management Claim #14018173

14018223 $224.00 Risk Management Claim #14018223


AZPSPRS‐02‐11‐16 $44,561.03 Finance Contributions Pay Date 2016.02.11


4011449944 $21.12 Library Library materials







BAKER & TAYLOR INC.


Vendor Total: $7.02

ASPC‐FLORENCE


AZ MUN. RISK RETENTION POOL (WC)


AZ PUBLIC SAFETY RETIREMENT


ASCENT AVIATION GROUP, INC.


D.1


CR2015‐000314 $100.00 Finance Bond Refund: Robert Fontana CR2015‐000314


Bender 02‐05‐16 $148.67 Finance Travel Expense‐Characterization Camp for Fire Prevention in

Bullhead City on 1/26‐1/29/16.


Blythe 01‐25‐16 $4.00 Finance Reimbursement for Fire Vehicle registration


Boldin 02‐16 $300.00 Finance Watchman Services


CR2016‐000008 $200.00 Finance Bond Refund: Wayne Livingston CR2016‐000008


82007512 $546.82 Fire EMS Supplies

82008043 $.41 Fire EMS Supplies

82031937 $42.34 Fire EMS Supplies


2079y $200.00 Facilities Maintenance Pest Control Service

53713 $225.00 Facilities Maintenance Pest Control Service

53910 $191.00 Fire Stations 501,502,503,504

53920 $35.00 Facilities Maintenance Pest Control Service

55254 $60.00 Library Monthly pest control


R/O 224587 $3,254.07 Risk Management Repairs on Vehicle 715 DOL:08/03/15

R/O 224700 $1,752.63 Risk Management Vehicle Repairs for #2135 DOL: 10/05/15

R/O 224775 $747.23 Risk Management Damage repairs on Streets Vehicle 612

R/O 224871 $3,628.41 Risk Management Repairs on Vehicle #2150 DOL:12/20/15



BOUND TREE MEDICAL, LLC


BRANHAM'S EXTERMINATING CO. INC.


BRIGHTON COLLISION CENTER


BLYTHE

Vendor Total: $4.00

BOLDIN


BONNER

BALLESTEROS


BENDER


D.1


51094 $32.00 City Attorney Process Service‐Anabel Hernandez

51354 $40.00 City Attorney Process Service‐Timothy Fuentes

51355 $56.00 City Attorney Process Service‐Lee & Rhonda Zierolf

51393 $56.00 City Attorney Process Service‐Michelle & Ken Ferguson


121834 $610.00 Parks Maintenance Backflow testing.

122071 $1,235.00 Parks Maintenance Backflow testing.




B&K‐01‐31‐16 $3,000.00 City Court Indigent Defense: January 2016


TR2015‐001978 $201.00 Finance Bond Refund: Cynthia Carrera (TR2015‐001978)


655537 $1,165.33 Development Center 852 W Forrest Dr

655538 $90.00 Development Center 862 W Forrest Dr


2945 $347.20 Golf Course Port‐a‐Jon Rentals


CGRAC‐01‐25‐16 $542.50 Golf Course 2 Restroom Units and 2 Wheelchair Accessible Units for Golf

Course during water main break.


94195801 $53.45 City Manager Newspaper ad for Leadership Academy Invoice # 94195801

94444801 $407.20 City Manager Internet Advertising with CG Valley Newspapers Invoice

#94444801I89570 $84.89 Human Resources Classified ‐ Public Safety Communications Supervisor

I89571 $84.53 Human Resources Classified Recreation Program Superintendent


CASA GRANDE RENT A CAN


CASA GRANDE VALLEY NEWSPAPERS INC.



CARRERA


CASA GRANDE BEE REMOVAL


CASA GRANDE CAN MAN LLC

BROCK & ASSOCIATES


BRUTINEL PLUMBING


BUSTAMANTE & KUFFNER, P.C.


D.1


3160649466B 01‐16 $32.73 Finance Telephone





4232395850B 01‐16 $105.49 Fire Telephone‐Station 503

4243009811M 02‐16 $95.82 Finance Telephone




























M231917 $150.00 Finance Restitution from Ronald Platerio TR2015‐001821

TR2015‐001821 $100.00 Finance Restitution Paid In Full from Ronald Platerio TR2015‐001821


696152961 $88.03 Fire Shop towels & Black mat


CHAVARIN


CINTAS CORP.


CENTURYLINK


D.1


5004464622 $123.37 Wastewater Treatment INVOICE 5004464622 February 2016 Monthly first aid fill


6789 $15,216.16 IT 18 each Replacement PCs per quote Q010677

6790 $14,370.81 IT 17 Replacement PCs per quote Q010684


24J16197 $846.78 Equipment Maintenance HYDRAULIC CYLINDERS, DUMP/GRIP CYLINDER


8929598‐0201383 $1,304.59 Finance Premiums ‐ Pay Date 2016.02.11


125682202 02‐16 $73.99 Finance 001 8501 125682202 Wallace

8501 000057212 02‐16 $67.99 Finance 002 8501 000057212 Powell

8501 155052202 02‐16 $87.59 Finance 002 8501 155052202 Thompson

8501 197266201 02‐16 $1,178.55 Finance 001 8501 197266201 Public Safety

8501 209251801 01‐16 $50.59 Finance 001 8501 209251801 EOC


2713206 $158.00 Golf Course Beverage

2713210 $347.45 Golf Course Beverages


I001130 $1,951.20 Risk Management Damages on Wastewater Vehicle 705 DOL:12/23/15


1095 $250.00 Community Services Coupon Paper February 2016 issue


3367 $210.00 Water Co INVOICE 3367 2/2/2016 Pump out water tank for RO system


DEIN ADVERTISING LLC DBA THE COUPON PAPER


DESERT SEPTIC LLC



COX COMMUNICATIONS


CRESCENT CROWN DIST.


CUSTOM AUTOMOTIVE SERVICES


CLH INTERNATIONAL. INC.


COHONE TECHNOLOGIES SALES & SERVICE, LLC


COLONIAL LIFE

CINTAS FIRST AID & SAFETY


D.1


PARKS JAN312016 $40.52 Community Services Invoice #Parks JAN312016; Water for Parks & Rec office &

AmeriCorp group


120361480 01‐16 $312.09 Finance Telephone Advertising


6574 $495.00 Risk Management Damage to Sally Port Gate at PSF DOL:1/20/16


01262016‐12 $190.00 Development Center 1132 E. 4th


3858679 013016 $271.62 Finance Bottled Water for Bldg B

3861805 013016 $50.92 City Manager Water for CM's Offices Invoice #3861805 013016


43043 $7.19 Airport Durachart ‐ El Paso Sectional


79 $851.51 Equipment Maintenance PARTS & SERVICE

122 $4,426.81 Equipment Maintenance PARTS & SERVICE















ELECTRICAL DISTRICT #2


DS SERVICES OF AMERICA, INC.


EASTON AVIATION, LLC

Vendor Total: $7.19

ED WHITEHEAD'S TIRE COUNTRY


DEX MEDIA WEST LLC


DEZERT GATE SYSTEMS LLC


DIAZ DEVELOPING CONTRACTOR LLC

DESERT WATER & ICE


D.1




EMPS3774912 $586.92 Equipment Maintenance PARTS FOR 560

EMPS3795054 $1,208.00 Equipment Maintenance COMP, DRYER, ACCUMULATOR, BELT, FITTING AND SEAL

ORING UNIT 660EMPS3802919 $1,574.98 Equipment Maintenance EDGES 7FTX3/4" THICK S


021616F $327.86 Golf Course Invoice #021616F; Golf Cart Fuel Jan 2016


74323329 $60.70 Equipment Maintenance SILICONE ELBOWS


101114 $637.92 Parks Maintenance Pay for damaged Rod Stabilizer and seal kit.


002307825:01 $98.18 Equipment Maintenance PARTS & SERVICE

R002065752:01 $2,048.96 Equipment Maintenance PARTS & SERVICE

R002065841:01 $827.89 Equipment Maintenance PARTS & SERVICE

R002065993:01 $1,663.65 Equipment Maintenance PARTS & SERVICE

R002066020 $299.68 Equipment Maintenance PARTS & SERVICE

X002306865:01 $632.68 Equipment Maintenance PARTS & SERVICE




X002307441:01 ‐$527.68 Equipment Maintenance PARTS & SERVICE










ELECTRICAL DISTRICT #2 (continued)



FLEETPRIDE


FORKLIFT EXCHANGE, INC.


FREIGHTLINER, STERLING, WESTERN STAR OF AZ


EMPIRE MACHINERY CO.


FALCON GOLF MANAGEMENT, LLC


D.1


1005366457 $142.44 Sanitation ‐ Collections Sanitation Collection/Recycling November‐ December 2015

Uniforms1005366458 $39.93 Sanitation ‐ Collections Sanitation Collection/Recycling November‐ December 2015

Uniforms1005366464 $103.99 Wastewater Treatment WW November 2015/ December 2015 Uniforms













1005381639 ‐$141.36 Sanitation ‐ Collections Sanitation Collection/Recycling November‐ December 2015





Uniforms1005384633 $111.25 Streets Streets Uniforms

1005384637 $81.12 Wastewater Treatment WW November 2015/ December 2015 Uniforms



Uniforms1005387650 $105.13 Streets Streets Uniforms


1005390718 $122.63 Streets Streets Uniforms




1005396766 $44.30 Sanitation ‐ Landfill Cleaning of landfill staff uniforms




1005405818 $26.04 Facilities Maintenance Uniform Services Invoice # 1005405818

G&K SERVICES



D.1


1192016 $64.75 Golf Course Solo Cups



9014229018 $83.70 Equipment Maintenance WORK BOOTS, STL,6IN,BRW,11W,PR

9014815261 $96.30 Equipment Maintenance WORK BOOTS, STL,6IN,BRW,11W,PR


M232105 $20.00 City Court Restitution from Ryan Sechrist CR2015‐000909 M232105


4415691 $7,351.03 Wastewater Treatment Sodium bisulfite for dechlorination.

4415815 $5,408.28 Wastewater Treatment Sodium bisulfite for dechlorination.


501337 $507.53 Equipment Maintenance GAUGE 2.5" CL 30‐0‐400 PS UNIT 437, SEAT BELT 3‐PT 130/55

DUA UNIT 433


13605950 $2,191.64 Finance Phone Services


1522 $6,210.00 City Manager Interim Police Director Invoice # 1522 Weeks of: 1/19/‐

1/22/2016 (4 days) 1/25‐1/29/2016


157155 $1,333.35 Risk Management Damages for Wastewater Vehicle 705 DOL: 12/23/15




157485 ‐$108.70 Equipment Maintenance PARTS & SERVICE




INTEGRA BUSINESS


INTERIM PUBLIC MANAGEMENT, LLC


JONES AUTO CENTER


GREEN


HILL BROTHERS CHEMICAL CO.


HUGHES FIRE EQUIPMENT, INC.

GOLDEN EAGLE DISTRIBUTORS, INC.


GRAINGER, INC.


D.1


16‐8506 $104.35 Police (Invoice #16‐8506) 2 ‐ 7x9 Black Plate w/Gold Secondary Plate;

2 ‐ Frames16‐8520 $15.00 Police (Invoice #16‐8520) 2 ‐ 7x9 Black Plate w/Gold Secondary Plate;

2 ‐ Frames


9303726471 $85.65 Equipment Maintenance 1/4X2‐1/2 PTO PIN SQUARE HANDLE, 5/16X2‐1/2 PTO PIN

SQUARE HANDLE


Jan‐16 $5,700.00 Human Resources Employee Benefit Consulting Services ‐ January 2016


Lebbs‐02‐08‐16 $142.20 Finance Travel Expense‐Personnel File Review for Chief Mark McCrory

in Tulsa, OK on 1/26‐1/27/16


1601377 $8,935.00 Wastewater Treatment INVOICE 1601377 ORDINANCE NO. 2918

WATER/WASTEWATER LABORATORY SERVICES


Mace‐01‐15‐16 $1,200.00 City Court Deputy Magistrate Services: 1/11/16‐1/15/16

Mace‐01‐29‐16 $1,200.00 City Court Deputy Magistrate Services: 1/25/16‐1/29/16

Mace‐11‐11‐15 $60.00 City Court Deputy Magistrate Services: 11/11/15


McKean‐02‐03‐16 $208.00 Finance Travel Expense‐FTO School in Sahuarita, AZ on 2/1‐2/4/16.


01 346043 $177.45 Equipment Maintenance PARTS

09 964145 ‐$27.00 Equipment Maintenance CREDIT‐PARTS

09 970110 ‐$193.77 Equipment Maintenance PARTS






MCKEAN


MERLE'S AUTOMOTIVE SUPPLY, INC.


LEBBS


LEGEND TECHNICAL SERVICES‐AZ


MACE

K&S SPORTS PROMOTIONS INC


LAWSON PRODUCTS, INC.


LEAVITT GROUP BENEFITS SERVICES OF ARIZONA


D.1










































00706595_SNV $838.45 Fire SCBA repairs


2050 $2,166.56 Equipment Maintenance EMERGENCY LIGHTING FOR UNITS 618 & 619

MERLE'S AUTOMOTIVE SUPPLY, INC. (continued)


MHQ OF ARIZONA



MES


D.1












4076 $106.00 Police (Invoice #4076) Vinyl Lettering Titles


74099 $589.50 Wastewater Treatment INVOICE 74099 annual calibration of laboratory equipment


205023 $147.80 Human Resources Coffee Supplies ‐ City Hall

205094 $400.75 Public Works Coffee and Supplies for Public Works ‐ Admin, Sanitation,

Streets, Landfill Invoice#205094 dated 2/2/16


6416 $18,647.79 Facilities Maintenance Janitorial Services Ordinance # 28888 Invoice # 6416


49814N $41.21 Equipment Maintenance COVER SEAL


327907 $100.00 Wastewater Treatment ULR Chlorine standard


PH13718M $188.00 Facilities Maintenance City Court AC system maintenance Invoice # PH13718M



NORWOOD EQUIPMENT, INC.


NSI SOLUTIONS INC.


ONTARIO REFRIGERATION SERVICE, INC.


NATIONAL CALIBRATION, INC.


NATIONWIDE GOURMETS


NEW IMAGE BUILDING SERVICES, LLC

MIDWEST TAPE


MOUNTAIN STATES SPECIALTIES, INC.


D.1


0164492‐IN $1,198.44 Wastewater Treatment mark

106295F‐IN $35.66 Wastewater Treatment freight


PCTO‐02‐02‐2016 $257.88 City Court January 2016: 2011 Additional Assessment


1023310 $8,142.00 Wastewater Treatment Polymer for use at solids handling


5408665 $441.23 Fire Smoke Alarm Program


0042977 02‐11‐16 $540.85 Finance Premiums Pay Date 2016.02.11


43743 $540.24 Fire Smoke Alarm Flyers

43776 $92.40 Police (Invoice #43776) Business Cards for Chief Mark McCrory.


6356 $501.12 Fire Conduit and wiring for Westnet system from bay to attic.


4785 $1,550.00 Facilities Maintenance General repair to City buildings

4790 $350.00 Facilities Maintenance General repair to City buildings


201601.05 $14,900.39 Sanitation ‐ Landfill Annual Cover Material Contract No#413‐7



QUEST ELECTRIC INC.


R.E.A. CONSTRUCTION CO. INC.


R.K. SANDERS INC.


POSITIVE PROMOTIONS


PREPAID LEGAL SERVICES, INC.


PRINT & PACK EXPRESS

PHOENIX PUMPS INC.


PINAL COUNTY TREASURER


POLYDYNE, INC.


D.1


2016‐5720 $202.58 Community Services Smart Shopper ad in February issue.


5950 $3,881.05 Engineering E. Kortsen Rd./N. Arizola Rd. Southbound Right Turn Lane

Project, C.G. Contract #815‐29, Res. 4941


M231855 $100.00 City Court Restitution from Francis Bullock CR2012‐000295 M231855


R/O 2894 $1,325.39 Risk Management Repairs on police vehicle 2504.


178910 $3,001.26 Wastewater Treatment Salt for sodium hypochlorite production.





2692 $114.11 Airport Misc supplies

2781 $38.50 Library Food Items for programs

2782 $34.65 Library Office Supplies

2783 $32.49 Library Makerspace items

3636 $45.32 Library Office supplies

6114 $21.72 Development Center Chairmat for DC

8185 $192.65 Golf Course Concession Supplies

9671 $662.19 Sanitation ‐ Landfill INVOICE 009671 Landfill ‐water /paper towel and trash bags

9742 $81.44 Community Services Len Colla Snacks









SAN CARLOS IRRIGATION


RUSTY'S BODY WORKS


SALT WORKS


SAM'S CLUB

RAXX DIRECT MARKETING LLC


RICK ENGINEERING COMPANY


ROESSEL


D.1




TR2015‐003022 $314.00 Finance Bond Refund: Lois Zambrano (TR2015‐003022)


Sandstrom‐01‐10‐16 $70.76 Finance Reimbursement for Internet


Scheurn‐02‐03‐16 $208.00 Finance Travel Expense‐FTO School in Sahuarita, AZ on 2/1‐2/4/16.


Sciortino‐02‐08‐16 $127.35 Equipment Maintenance REIMBURSEMENT FOR AMP METER


B04538557 $807.72 IT Adobe Creative Cloud for Teams PN 65206830BC01A12 per

INV B04538557B04552060 $1,493.80 IT 50 Symantec Licenses per Quotation # 10991461


103609 $18.50 Community Services Background Check


446730314‐170 $555.13 Finance Phone Services


M232038 $30.00 City Court Restitution from Felipe Tamayo CR2015‐000083 M232038



SOUTHEASTERN SECURITY CONSULTANTS, INC.


SPRINT


ST. ANTHONY'S OF PADUA ROMAN CATHOLIC PARISH


SCHEURN


SCIORTINO


SHI INTERNATIONAL CORP.


SANDERS


SANDSTROM

SAN CARLOS IRRIGATION (continued)


D.1


Stager‐02‐04‐16 $195.92 Sanitation ‐ Landfill Reimbursement for Pants


3254244645 $148.23 Community Services Invoice #3254244645 buscard matte; thermal pos rolls



3289224915 $65.63 Public Works Office Supplies for Public Works

3289911673 ‐$81.75 Public Works Office Supplies for Public Works

3290497463 $104.05 Development Center Bankers Boxes

3290497494 $40.87 Public Works Office Supplies for Public Works

3291199594 $519.73 Community Services Invoice #3291199594; Golf Course office supplies

Order #7150402330 $398.14 Finance Copy Paper


3021329 $560.00 Equipment Maintenance STREET SIDE ARM ASSY K8‐57774 UNIT 5202


80322 $5,759.50 Engineering Casa Grande Nitrate Removal System & Water Campus Survey,

Project #S05225.000, Svcs. through 1/30/16.


6449401‐001 $379.66 City Manager Water Truck for Rodeo Grounds Invoice # 6449401‐001


611636891 $114.63 Golf Course Food for Concession


898 $65.22 Fire Helmet names for Williams, calvert, pieper, farmer, Emmett,

Invoice # 898.906 $288.06 General Recreation Trail sign for AmeriCorps NCCC Sun One


12505227 $429.03 IT Invoice 12505227

12509293 $6.10 IT Invoice 12509293

12530436 $290.16 IT Invoice 12530436

12537860 $33.20 IT Invoice 12537860


THE SIGN SHOP


TOSHIBA BUSINESS SOLUTIONS


SUNRISE ENGINEERING, INC.


SUNSTATE EQUIPMENT CORP.


SYSCO FOOD SERVICES OF AZ

STAGER


STAPLES ADVANTAGE


STEPP EQUIPMENT COMPANY


D.1


12537861 $50.00 IT Invoice 12537861

1357947 $266.29 IT Invoice 1357947

1360109 $330.40 IT Invoice 1360109


17025 $660.18 Sanitation ‐ Collections Fire Extinguisher inspections


Turner 02‐08‐16 $502.10 Finance Travel Expense‐ACMA Conference in Sedona on 2/3‐2/5/16.


USPS‐02‐09‐16 $10,000.00 Finance Trash & Sewer Billing Postage


624563 $189.72 Fire Fire recruit Pieper academy clothing, sales order 282913

631069 $90.48 Fire Bobby Williams

631077 $259.50 Fire Turnout repair. Andersen, Booth


899936046 $15.59 Finance Delivery Service 1/23/16

899936056 $21.36 Finance Delivery Service 1/30/16


UWPC 02‐11‐16 $25.00 Finance Contributions Pay Date 2016.02.11


115932 $163.05 Streets 1.5 Yds of concrete for sidewalk repair in Mission Royal

115998 $217.40 Streets 2 Yds of concrete for sidewalk repair in Mission Royal ‐ Desert

Wind & Hacienda Invoice#115998 dated 1/27/16

116047 $217.40 Streets 2 Yds of concrete for sidewalk repair on Desert Sky and Casa

Grande Invoice#116047 dated 2/4/16Vendor Total: $597.85


UNITED PARCEL SERVICE


UNITED WAY OF PINAL COUNTY


VALUE‐CRETE


TURNER


U.S. POSTMASTER


UNITED FIRE EQUIPMENT CO.


TRI‐VALLEY FIRE EQUIPMENT

TOSHIBA BUSINESS SOLUTIONS (continued)


D.1


9920 $495.00 Golf Course Software Renewal


80128645 $918.43 Streets 10 Tons of HMA for crosswalk patches on Oneil and Kadota.


4178185‐00 $189.00 Equipment Maintenance REPAIRS TO UNIT 539


P2K3402 001 $148.92 Equipment Maintenance SCREEN INTAKE 6 ZINC FIRE

P2K3670 001 $143.47 Equipment Maintenance PRIMING VALVE REPAIR KIT PRIVAL K523


75751042 $974.70 Fire Supplies

75751052 $2,001.42 Facilities Maintenance Janitorial supplies Invoice # 75751052


M232214 $50.00 City Court Restitution from Miguel Robles CR2014‐001453 M232214


3851669 $591.00 Parks Maintenance Pesticide application for rodents O'Neil, Dave White, College

and various parks.


12619 $1,177.46 Sanitation ‐ Landfill Delivery of diesel fuel to the landfill








WESTERN EXTERMINATOR CO.


WESTERN STATES PETROLEUM, INC.


WESTERN STATES TIRE CO.


WATEROUS CO.


WAXIE SANITARY SUPPLY


WEST

VISION PERFECT SOFTWARE, INC.


VULCAN MATERIALS COMPANY, WESTERN DIVISION


W.W. WILLIAMS


D.1










63776 $5,452.00 Engineering Topographic Survey and Utility Identification for Splash Pad

Area (Peart Park)


M232020 $100.00 City Court Restitution from Cejera Kelly CR2012‐001664 M232020


DZ 02‐08‐16 $939.35 Finance Auditing Services 1/12/16 thru 2/8/16

WESTERN STATES TIRE CO. (continued)



WILSON & CO. INC.


WISE


ZELECHOWSKI


D.1


67949089 $707.83 Animal Control Invoice #67949089





12848 $74.25 Finance Water billing for February 2016





020‐873‐140‐56 $350.00 Finance Policy: 02XD‐8309‐01‐33‐CLBP‐AZ
























AMERICAN FAMILY MUTUTAL INSURANCE COMPANY


ANIMAL MEDICAL CENTER OF CASA GRANDE, PLLC



ADECCO USA, INC.


ADVANCED INFO SYSTEMS


ALLIANCE BEVERAGE DISTRIBUTING CO., LLC

18-FEB-16


D.1
























AR0200001367 $1,040.42 Streets New Street light at N. Pinal Ave. & W. Bisnaga St. on existing

pole WA329367 Invoice#AR0200001367 dated 2/8/16


00090‐1 02‐16 $144.63 Finance Water

00446‐1 02‐16 $21.63 Finance Water

01203‐1 02‐16 $144.63 Finance Water

01642‐1 02‐16 $30.20 Finance Water

05710‐1 02‐16 $36.38 Finance Water

06529‐8 02‐16 $45.21 Finance Water

06628‐2 02‐16 $207.87 Finance Water

06940‐1 02‐16 $148.19 Finance Water

06980‐2 02‐16 $74.38 Finance Water

09092‐1 02‐16 $18.08 Finance Water

10000/1 02‐16 $146.04 Finance Water

10005‐1 02‐16 $45.21 Finance Water

10085‐1 02‐16 $45.21 Finance Water

10146‐1 02‐16 $177.21 Finance Water

10149‐1 02‐16 $27.99 Finance Water

13760‐2 02‐16 $273.55 Finance Water

13770‐2 02‐16 $51.62 Finance Water

20575‐1 02‐16 $144.63 Finance Water



ARIZONA PUBLIC SERVICE CO




D.1


20580‐1 02‐16 $144.63 Finance Water

21090‐1 02‐16 $45.21 Finance Water

26000‐1 02‐16 $45.23 Finance Water

26400‐1 02‐16 $43.19 Finance Water

28305‐1 02‐16 $27.99 Finance Water

28315‐1 02‐16 $1,353.71 Finance Water

30090‐1 02‐16 $192.69 Finance Water

30092‐1 02‐16 $207.69 Finance Water

30094‐1 02‐16 $276.36 Finance Water

50303‐2 02‐16 $69.22 Finance Warer

50739‐1 02‐16 $246.52 Finance Water


85156 $386.94 Police Order # 17325


347380 $12,257.61 Airport 7,996 Net Gal Jet‐A

348599 $22,576.04 Airport Invoice #: 348599 AVGAS 100LL Gross 8,000 Gal. NET 7,960

Gal.


A04106B 20160121 $67.50 Equipment Maintenance INMATE LABOR. JORGE DIAZ(63) & JOSHUA WOOLEN (72)

A04109 20160121 $207.00 Parks Maintenance Inmate work Program

A04111 20160204 $193.50 Parks Maintenance Inmate work Program

A04112 20160204 $27.00 Airport Invoice #: A04112 20160204 Simon, Bryan ADC#288285 54

hrs. @ $0.50/hr. = $27.00A04116 20160204 $99.00 Sanitation ‐ Landfill Inmate work detail at the landfill


73155 ‐$67.39 Equipment Maintenance CREDIT‐PARTS

84407 $6.95 Parks Maintenance Parts.



84701 $6.91 Equipment Maintenance PARTS







ASCENT AVIATION GROUP, INC.


ASPC‐FLORENCE


AUTOMOTIVE SUPPLY CO.


ARROWHEAD SCIENTIFIC, INC.


D.1




16G464 $24,813.28 Animal Control (1) 2016 F‐250 XL Super Cab 4x2 Cab and Chassis


5575‐136552 ‐$48.32 Parks Maintenance Credit‐5575‐136552

5575‐148579 $20.64 Parks Maintenance Parts.





Finance Chg $.50 Parks Maintenance Finance Charge‐Parts.

P40453 $24.00 Parks Maintenance Parts.






S09128 $101.20 Parks Maintenance Parts.

S09142 $530.68 Parks Maintenance Parts.


51178 $50.00 Parks Maintenance Pesticide application.






27529887 $302.40 General Recreation Music licensing fees


50965 $56.00 City Attorney Process Service‐Cecilia & Terry Turner

51394 $40.00 City Attorney Process Service‐Breezy & Joslyn‐Cole

51395 $56.00 City Attorney Process Service‐Steven & Lorraine Erickson

51455 $40.00 City Attorney Process Service‐Anne B. Horn, Trustee of Anne B. Horn Family

Living Trust51456 $56.00 City Attorney Process Service‐Barbara Glickman

51457 $56.00 City Attorney Process Service‐ Elizabeth Subia




BROADCAST MUSIC INC.


BROCK & ASSOCIATES

BAKER & TAYLOR INC.


BERGE FORD


BINGHAM EQUIPMENT CO.


D.1


51458 $56.00 City Attorney Process Service‐Mark & Colleen Whitfield

51459 $40.00 City Attorney Process Service‐Catherine Lopez


Brown‐02‐08‐156 $22.00 Library Reimbursement for Cake


97607840 $369.16 Parks Maintenance Field Paint


28369 $47.20 Police Invoice #28369


99242 $2,352.45 Facilities Maintenance Electronic lock installation to fit into our card reader

system.This is for the Library room at the Public Safety Facility.

State contract # ADSP014‐074947


CCC‐02‐09‐16 $150.00 Senior Adult Services Feb evening dance




2961 $444.85 Parks Maintenance Rent Portable restrooms for Peart Park, Elliott Park, Elzy

Pearson Shooting Range, Mosley Park, Arica Rd. and Peart Rd.

Trail Heads.



BROCK & ASSOCIATES (continued)







C&I SHOW HARDWARE & SECURITY SYSTEMS, INC.


C.C. COLLIER


CASA GRANDE ANIMAL HOSPITAL


BROWN


BSN SPORTS


C&C ENGRAVING


D.1


45414 $606.80 City Court Contract Security: 1/24/16‐1/30/16


CBB3993 $764.40 IT 6 monitors per quote GTWQ550


122815‐99 $3.34 Parks Maintenance plumbing parts.










30420165 $1,500.00 City Manager Program Sponsorship for Cesar E. Chavez Celebration Dinner

(March 4, 2016) Invoice #030420165


5004186828 $264.10 Parks Maintenance 1st aid supplies.




8501 197330901 02‐16 $7,898.47 Finance 001 8501 197330901 Data Center






CRESCENT CROWN DIST.



CINTAS FIRST AID & SAFETY


COCA‐COLA BOTTLING CO.


COX COMMUNICATIONS


CDW GOVERNMENT, INC.


CENTRAL ARIZONA SUPPLY


CESAR E. CHAVEZ MEMORIAL

CBI SECURITY SERVICE


D.1


S501520816.001 $79.56 Parks Maintenance Elect. supplies.

S501594550.001 $27.41 Parks Maintenance Elect. supplies.


3109 $500.00 Parks Maintenance Training for Dasti & Plumb. Just received the invoice.


JAN312016 Build Div $10.00 Development Center Water for January


120361477 02‐16 $43.13 Finance Telephone Advertising


3858069 013016 $49.86 City Court Water delivery service

7694356 01302016 $37.21 City Attorney Office Water


20978065 $126.06 Parks Maintenance tools & hardware.


253 $127.29 Parks Maintenance tires & repairs.






2015MPA4087 $26,762.28 IT ESRI ArcGIS modules per Quotation #25705228 ‐12/29/2015

thru 12/28/2016


ESRI



DYNA SYSTEMS


ED WHITEHEAD'S TIRE COUNTRY


ELECTRICAL DISTRICT #2


DESERT WATER & ICE


DEX MEDIA WEST LLC


DS SERVICES OF AMERICA, INC.

CRESCENT ELECTRIC SUPPLY CO.


CROSS CONNECTION ENVIRONMENTAL LLC


D.1


Estrada‐02‐09‐16 $12.49 Finance Travel Expense‐Notary Workshop in Tucson on 2/9/16


75101516 $738.18 Equipment Maintenance BRAKE SHOES, DRUMS AND KITS

75147630 $119.61 Equipment Maintenance DEFROST FAN 3194 73R9052


TR2015‐003314 $525.00 Finance Bond Refund: Enrique Espinoza (TR2015‐003314)


75707 $21.39 Senior Adult Services donuts for coffee hour


80273 $30.06 Parks Maintenance Hardware.


91088078 $124.15 Golf Course Chips

91142027 $54.96 Golf Course Chips


4762277 $169.56 Police Invoice #004762277

4788680 $202.91 Police Invoice #004788680

4804527 $556.01 Police Invoice #004804527

4806107 $649.99 Police Invoice #004806107






Guerrero‐01‐19‐16 $50.00 Police Reimbursement for boots


GUERRERO



FRITO LAY, INC.


GALL'S, LLC


GOLDEN EAGLE DISTRIBUTORS, INC.


FLORES


FOOD CITY


FRED'S BOLTS, NUTS & SERVICE

ESTRADA


FLEETPRIDE


D.1


Harms‐02‐16‐16 $1,200.00 Senior Adult Services concert in the park 2/19


1M034570DP ‐$3.57 Parks Maintenance Credit




1M041482 $412.70 Parks Maintenance Irrigation Supplies.




1M041687 $65.22 Police Invoice #1M041687










1531 $6,900.00 City Manager Interim Police Director ‐ Invoice #1531 Weeks of: 02/01‐

02/02/16 02/08‐02/12/16


45255 $125.00 Police Invoice #45255


Jett‐02‐01‐16 $81.52 Human Resources Reimbursement or Internet


CR2014‐001180 $200.00 Finance Bond Refund: Katrina Sisney (CR2014‐001180)


7 $50.00 Library LSTA Grant Makerspace Presenter


KENT


KISER



INTERIM PUBLIC MANAGEMENT, LLC


INTERNATIONAL CONFERENCE OF POLICE CHAPLAINS


JETT

HARMS


HORIZON DISTRIBUTORS INC.


D.1


3763922 $84.74 City Court Language Line interpreting service: January 2016


101216 $1,620.00 Streets 9 steel scupper rails for stock to replace broken or bent ones.

Various sizes,


McCoy‐01‐04‐16 $50.00 Police Reimbursement for boots


Meshke‐02‐10‐16 $166.32 Finance Travel Expense‐ACMA Winter Conference in Sedona on 2/3‐

2/5/16.




Nash‐01‐25‐16 $50.00 Police Reimbursement for Boots


6007‐2 $3,000.00 Wastewater Treatment SAMS software Annual Maintenance 2016

6007‐3 $2,500.00 Wastewater Treatment SAMS software Annual Maintenance 2016


2767‐436568 $119.88 Equipment Maintenance GLOVES

2767‐437585 ‐$36.50 Equipment Maintenance GLOVES


Palmer‐01‐24‐16 $83.44 Police Meal Reimbursement


O'REILLY AUTOMOTIVE STORES, INC.


PALMER



MIDWEST TAPE


NASH


NJBSOFT LLC


LP STEEL INDUSTRIES, LLC


MCCOY


MESHKE

LANGUAGE LINE SERVICES


D.1


8905 $19,114.71 IT INVOICE 8905 SERVICES LISTED FOR WEIGHING AND ROUTING

SOFTWARE


PCL‐02‐11‐16 $825.00 Facilities Maintenance Fence repair at Fire station 503


09‐002803 $17.00 Parks Maintenance Dry Cleaning


CGAC12716 $392.83 Animal Control Invoice #CGAC12716

CGP1282016 $83.05 Police Invoice #CGP1282016




2015‐6050 $300.31 Senior Adult Services winter visitor guide RAXX


602 $2,101.35 Facilities Maintenance filter change out at the Public safety facilities invoice # 0602

641 $591.68 Facilities Maintenance Filter change out at Dorothy Powell and City Hall B Invoice #

0641


CASA012216 $24,050.00 City Manager VDesk Upgraded Equipment Purchase (CIP)


14876515 $182.76 Senior Adult Services raw food items ‐ milk

14905929 $180.81 Senior Adult Services raw food ‐ milk 2/1/16


RUSHWORKS


SHAMROCK FOODS CO.



R.K. SANDERS INC.


RAXX DIRECT MARKETING LLC


RUSH AIR CONDITIONING & REFRIGERATION


PINAL CONSTRUCTION, LLC


PRISTINE CLEANERS


PROFORMA CGE&M

PARADIGM SOFTWARE, LLC


D.1


0240427‐IN $449.38 Police Invoice 0240427‐IN Meth and Marijuana Test Kits


20516 $14,124.00 Wastewater Treatment Manhole collar repairs




3292399222 $175.41 Development Center Office Supplies for Feb

3292399258 $169.01 Equipment Maintenance OFFICE SUPPLIES

3292961836 $670.53 Finance Copy Paper

3292961851 $31.54 Finance Copy Paper


1848 $24.00 Equipment Maintenance FILTERS


6456996‐001 $379.66 City Manager Water truck for Rodeo Grounds Invoice #6456996‐001


6778 $725.00 City Manager Video Streaming Services ‐ January 2016 Invoice #6778


611639040 $1,401.38 Senior Adult Services raw food

611670439 $962.10 Senior Adult Services raw food items

611671034 $48.67 Senior Adult Services non food items

611822276 $213.72 Golf Course Concessions


SI1426873 $4,721.89 Police Invoice #SI1426873


SYSCO FOOD SERVICES OF AZ


TASER INTERNATIONAL



STATEWIDE FILTER SERVICE




SWAGIT PRODUCTIONS, LLC


SO CAL EXCAVATING


SOUTHERN WINE & SPIRITS OF AMERICA


STAPLES ADVANTAGE

SIRCHIE FINGER PRINT LAB


D.1


51013179 $4,909.41 Sanitation ‐ Landfill Completion of the 2015 Annual Groundwater Report contract

#815‐31


012316BR $1,881.40 Police Invoice 012316BR Awards Banquet


12496064 $424.82 IT Invoice 12496064

12509224 $539.58 IT Invoice 12509224

12537862 $33.20 IT Invoice 12537862

12538253 $79.88 IT Invoice 12538253

1360804 $191.37 IT Invoice 1360804

CM12496064 ‐$424.82 IT Invoice CM12496064


1643028 $60.00 City Court Credit Checks: January 2016


TURA‐02‐01‐16 $111.25 Police Invoice Date 2/1/16 Billing Period 1/1/16 to 1/31/16


17039 $70.00 Finance Annual Inspection of (7) Fire Extinguishers


161702 $194.36 Equipment Maintenance GROOVE COUPLING BOLT/NUT, GROOVE COUPLING GASKET,

DEFLECTOR SPRAY HEAD


188221 $351.33 Police Invoice #188221


2000183.003 $25.00 Finance Refund: Permit charge for Ramada D @ Villago Park


UNIVERSAL POLICE SUPPLY CO.


VANCE



TRANSUNION RISK & ALTERNATIVE DATA SOLUTIONS INC




UNITED TRUCK & EQUIP. INC.


THE PROPERTY CONFERENCE CENTER


TOSHIBA BUSINESS SOLUTIONS


TRANS UNION LLC

TETRA TECH BAS


D.1


4177180‐00 $1,026.88 Equipment Maintenance REPAIRS ON UNIT 433


833363173 $804.02 City Attorney WEST INFORMATION CHARGES


13388 $1,471.55 Sanitation ‐ Landfill Delivery of diesel fuel to the landfill‐invoice#13388


AP‐12‐00175 $5.00 Finance Refund: Pro‐rated Alarm Permit


9638657 RI $648.60 Parks Maintenance Pesticides

9638774 RI $2,075.52 Parks Maintenance Pesticides


M232495 $100.00 City Court Restitution from Jacqueline Campos CR2015‐001057 M232495

Vendor Total: $5.00

WILBUR‐ELLIS CO.


WRIGHT



WEST PAYMENT CENTER




WILBER

W.W. WILLIAMS


D.1


4601 $635.84 Community Services Youth basketball trophies


67963952 $542.80 Housing temporary staff for WE 02/07/16



660645 $420.97 Finance AFLAC Premiums Pay Date 02/25/2016


M232688 $80.00 City Court Restitution from Margaret Franklin CR2014‐001062 M232688


25842 $5,380.00 City Manager Annual Solar Measurement and Verification Fee ‐ year 2

Invoice #25842


802698942 $92.82 Fire Tank Rent


CT2016‐000278 $100.00 Finance DDS payment for Eric Skinner (CT2016‐000278) (BN2016‐

000001)


APSR 02/25/16 $1,035.79 Finance Contributions Pay Date 2016.02.25







ARIZONA PUBLIC SAFETY RETIREMENT




AMERESCO SOUTHWEST, INC.


AMERIGAS PROPANE LP


APACHE JUNCTION MUNICIPAL COURT


ADECCO USA, INC.


AFLAC


ALVAREZ

AAA WHOLESALE TROPHIES

25-FEB-16


D.1




























AR0480004871 $8,658.05 Risk Management APS Power pole damaged by OV accident. Unknown driver.

DOL:6/5/15


1703 $3.77 City Clerk Storage of City of Council Meeting Minutes


02080‐1 02‐16 $206.20 Finance Water

02710‐1 02‐16 $26.15 Finance Water

03070‐1 02‐16 $452.00 Finance Water

08350‐1 02‐16 $317.88 Finance Water

08360‐1 02‐16 $957.02 Finance Water

08370‐1 02‐16 $193.14 Finance Water

13170‐1 02‐16 $18.08 Finance Water

13913‐1 02‐16 $190.76 Finance Water

13922‐1 02‐16 $27.99 Finance Water

13924‐1 02‐16 $430.28 Finance Water



ARIZONA STATE LIBRARY

Vendor Total: $3.77



ARIZONA PUBLIC SERVICE CO


D.1


13943‐1 02‐16 $49.39 Finance Water

13944‐1 02‐16 $153.66 Finance Water

13946‐1 02‐16 $27.99 Finance Water

13947‐1 02‐16 $77.51 Finance Water

13985‐1 02‐16 $178.40 Finance Water

13990‐1 02‐16 $239.26 Finance Water

13991‐1 02‐16 $184.35 Finance Water

13997‐1 02‐16 $242.82 Finance Water

14154‐1 02‐16 $600.74 Finance Water

14520‐1 02‐16 $103.45 Finance Water

15355‐3 02‐16 $307.27 Finance Water

15665‐1 02‐16 $99.66 Finance Water

16300‐1 02‐16 $266.36 Finance Water

17575‐1 02‐16 $144.63 Finance Water

18604‐2 02‐16 $211.90 Finance Water

20240‐1 02‐16 $21.40 Finance Water

20895‐1 02‐16 $27.99 Finance Water

20900‐1 02‐16 $54.48 Finance Water

26550‐1 02‐16 $452.23 Finance Water

26551‐1 02‐16 $289.67 Finance Water

27516‐1 02‐16 $200.97 Finance Water

48690‐3 02‐16 $18.08 Finance Water

49115‐2 02‐16 $23.31 Finance Water

49450‐2 02‐16 $18.08 Finance Water

60000‐2 02‐16 $45.21 Finance Water


CR2007‐000355 $42.01 Finance Restitution from Miguel Vega (CR2007‐000355)


AZNHR‐02‐23‐2016 $613.80 Finance February 2016 Rent


APSR 02/25/16 $26,509.53 Finance Contributions Pay Date 2016.02.25

AzPSR 02/25/16 $21,054.71 Finance Contributions Pay Date 2016.02.25









AZ NEW HORIZON REALTY


AZ PUBLIC SAFETY RETIREMENT


BAKER & TAYLOR INC.


ARMENTA


D.1


40063 $54.45 Finance Customer over paid on acct 40063


575‐151028 $325.00 Community Services Lego Camp


54735 $65.00 Facilities Maintenance Pest control service



562001 $45.33 Fire Station 501 Additional Service


97624439 $1,024.32 Parks Maintenance Home Plates and pitching rubbers.

97643017 $1,178.43 Parks Maintenance Field Paint


3004 $59.68 Streets Portajon Rental Regular Unit once a week service 2/1/16 to

2/29/16 City yard at Sacaton & 1st St. Invoice#3004 dated

2/10/16


Rehab single Fam Dwe $19.24 Housing Notice to Bid for Borrego Project


Parker‐Trombones $1,039.92 City Clerk GRIC Mini‐Grant 2015‐2016 Recipient:Justin Parker


M232775 $25.21 City Court Restitution from Christopher Cruz TR2012‐000854

M232819 $25.21 City Court Restitution from Christopher Cruz TR2012‐000854


CASA GRANDE MIDDLE SCHOOL


CASA GRANDE UNION HIGH SCHOOL



BSN SPORTS




CASA GRANDE DISPATCH

BECHTEL REAL ESTATE GROUP LLC


BONANZA EDUCATIONAL, LLC




D.1


3800 $32.01 Community Services Business Cards

3864 $32.01 City Manager Business Card order for Carolina Cortes

I89754 $150.00 Community Services CG Subscription for P&R 1510


45609 $606.80 City Court Contract Security: 1/31/16‐2/6/16














8929598‐0216394 $1,304.59 Finance Premiums Pay Date 2016.02.25


8501 000496502 02‐16 $73.99 Finance 003 8501 000496502 Kortsen

8501 145868402 02‐16 $73.99 Finance 002 8501 145868402 Louis

8501 198853801 02‐16 $670.68 Fire Station 504


CLS‐02‐29‐16 $1,720.00 Finance Febuary 2016‐ Park Litter Maintenance


M232621 $400.00 City Court Restitution from Rudy Ortega CR2012‐001504 M232621



COX COMMUNICATIONS


CREATIVE LABOR SERVICE


DESERT SANDS APARTMENT


CBI SECURITY SERVICE


CENTURYLINK


COLONIAL LIFE



D.1


3372 $210.00 Water Co INVOICE 3372 2/9/2016 Pump out water tank for RO system


101010174200 02‐16 $89.99 Fire Station 503

101010174218 02‐16 $89.99 Fire Station 502


SI310121 $7,418.52 IT Support Renewal ‐ Core Technology Oracle Database Qty: 2 +

4 PoP: 11/28/2015 through 11/27/2016


22113 $1,367.51 Fire Graphics for new Quantum Shop 438

22114 $335.11 Fire HazMat graphics Shop 429

22115 $348.64 Fire Anniversary graphics for new Quantum 438


EMPC0512030 ‐$16.49 Equipment Maintenance PARTS

EMPS3804452 $16.49 Equipment Maintenance PARTS

EMPS3804578 $2,117.13 Equipment Maintenance PARTS

EMPS3804579 $72.44 Equipment Maintenance PARTS

EMPS3805747 $42.80 Equipment Maintenance BRACKET


Kline‐Arts‐02‐19‐16 $256.98 City Clerk GRIC Mini‐Grant 2015‐2016 Recipient: Deborah Kline

Marquez‐Arts‐02‐16 $359.04 City Clerk GRIC Mini‐Grant 2015‐2016 Recipient: Sarah Marquez

Nedom‐Arts‐02‐19‐16 $1,000.00 City Clerk GRIC Mini‐Grant 2015‐2016 Recipient: Lisa Nedom

Tewsbury‐Music‐02‐16 $3,817.66 City Clerk GRIC Mini‐Grant 2015‐2016 Recipient: Veronica Tewsbury


ECI‐1406 $3,110.54 Fire Oil, parts & labor


30116 $6,500.00 Golf Course March Contractual Management Fee


EXTRICATION CONCEPTS


FALCON GOLF MANAGEMENT, LLC



DOUBLE T SIGNS, INC.


EMPIRE MACHINERY CO.


EVERGREEN PTO CASA GRANDE

DESERT SEPTIC LLC


DISH NETWORK


DLT SOLUTIONS, LLC.


D.1


CR2011‐001328x854 $41.50 City Court Restitution from Anastassica Cruz CR2011‐001328 x854


1005408815 $26.04 Facilities Maintenance Uniform Services invoice # 1005408815


Gallagher‐1112293 $83.64 Finance Repair for damage tire caused by manhole cover


TR2016‐000522 $20.00 Finance Restitution paid in full: Angelica Ochoa (TR2016‐000522)


GLM‐02‐29‐16 $2,510.25 Finance February 2016‐Landscape & Maintenance


108145 $52.91 Fire Regulated Medical Waste Services 501





9173 $580.00 Parks Maintenance Peart Park Preliminary Plat ‐ Splash Pad



1M042339 $1,331.56 Parks Maintenance Irrigation Supplies.


McKenzie‐Visual Arts $1,504.00 City Clerk GRIC Mini‐Grant 2015‐2016 Recipient:Pani McKenzie


HORIZON DISTRIBUTORS INC.


IRONWOOD PTO



GUERRERO LANDSCAPING & MAINTENANCE


HEALTHCARE MEDICAL WASTE SERVICES


HILGARTWILSON, LLC


G&K SERVICES


GALLAGHER


GLOVER

FOY


D.1


AR‐19932 $85.09 Finance Refund: Overpayment on account AR‐19932


147586 $1,710.00 Facilities Maintenance Repairs to the roof at the united way building


70047 $90.12 Equipment Maintenance KUSSMAUL 091‐159‐CON‐3P‐120


M232947 $50.00 City Court Overpayment refunded: CR2008‐001789 M232947


9303865268 $199.05 Equipment Maintenance FITTINGS, CABLE TIES, TUBEO RINGS,AND BUNANO RINGS


M232681 $168.06 City Court Restitution from Matthew Montiel CR2010‐000594


9968 $1,270.64 IT CISCO2801, CISCO2901/K9 and CISCO2901/K9 per Quote 8771


M232926 $239.00 City Court Restitution from John Kennedy CR2015‐000891 M232926


CR2009‐001468 $100.00 Finance Bond Refund: Erick Martinez (CR2009‐001468)


CR2016‐000067 $100.00 Finance Bond Refund: Robert Rodriguez (CR2016‐000067)



MACIAS


MARTINEZ


MAYES


LAWSON PRODUCTS, INC.


LEAL


LEVEL 4 HARDWARE, LLC


K&M ROOFING SYSTEMS


KUSSMAUL ELECTRONICS CO. INC.


LANTER

JENSEN


D.1


372004 $70.00 Human Resources Medical Expenses (CDL's)




McKeon‐02‐17‐16 $134.40 Finance Travel Expense‐2016 SW Onsite WW Conference in Laughlin,

NV on 2/2‐2/5/16.










Miller‐02‐22‐16 $260.00 Finance Per Diem‐Wildfire Wilderness Medic Course in Flagstaff on 3/4‐

3/8/16.


TR2015‐005034 $525.00 Finance Bond Refund: Bryan Mitchell (TR2015‐005034)


CR2002‐01199 $100.00 Finance Bond Refund: Imelda Munoz (CR2002‐01199)


500407988 $1,764.25 City Manager Giveaways for 2016 Mayor State of the City Address Invoice

#500407988


14404 $9,162.34 Facilities Maintenance Battery replacements for the Public Safety UPS system.


NATIONAL PEN CO., LLC


NGH POWER SYSTEMS, INC.



MILLER


MITCHELL


MUNOZ

MBI CASA GRANDE #2014


MCKEON


MIDWEST TAPE


D.1


40265 $18.72 Facilities Maintenance Front fountain chemicals invoice # 40265


34845639 $2,176.06 Sanitation ‐ Landfill Landfill purchase of 3in trash pump and hoses


O‐Neil‐02‐16‐16 $74.98 Finance Reimbursement for Internet


PH14627 $18.00 Facilities Maintenance Repairs to an hvac system at the library invoice # PH14627


GEB33543 $44,874.88 Streets One 2016 Ford F550 Super Cab truck purchase of chassis only

to be used with sign body. Resolution #4942


PCSO 02/10/16 $25,300.93 City Court Jail expense: January 2016


0042977 02/25/16 $540.85 Finance Prepaid Legal Premiums Pay Day 2016.02.25




A0‐2613 $401.00 Housing Lead Testing For 211 W 10th St. Borrego

A0‐2614 $408.00 Housing Lead Testing For 1129 N Lehmberg Ave ‐ Grappe


R.K. SANDERS INC.


RISKNOMICS, LLC



PFVT MOTORS, INC.


PINAL COUNTY SHERIFF'S OFFICE JEF


PREPAID LEGAL SERVICES, INC.


NORTHERN TOOL & EQUIPMENT CO.


O'NEIL


ONTARIO REFRIGERATION SERVICE, INC.

NORRIS POOL & SPA


D.1


M232872 $40.00 City Court Restitution from Alisha Chavez‐Manuel CR2015‐000665

M232872


CR2014‐000692 $20.00 City Court Restitution from Deanna Norris CR2014‐000692 M233000


3705 $266.12 Community Services Pool Supplies




8501 173522204 01/16 $67.99 Finance Reimbursement for Internet ‐ January bill

8501 173522204 10/15 $64.99 Finance Reimbursement for Internet for October 2015

8501 173522204 11/15 $64.99 Finance Reimbursement for Internet November 2015 bill

8501 173522204 12/15 $64.99 Finance Reimbursement for Internet ‐ December bill


FLEX00005901 $648.75 Human Resources Flexible Benefit Fees ‐ Service Period 12/01/15 to 12/31/15

FLEX00006088 $642.75 Human Resources Flexible Benefit Fees ‐ Service Period 01/01/16 to 01/31/16


3769‐0 $27.98 Parks Maintenance Paint and supplies.


2761 $1,023.66 Streets Replacement UPS unit FXM 1100 Alpha for traffic signal at

Pottebaum & Florence blvd to replace a failed unit that is 10

years old


0068382‐022 02‐16 $365.77 Finance Gas

0070716‐022 02‐16 $223.01 Finance Gas

0070721‐021 02‐16 $190.17 Finance Gas

0070769‐020 02‐16 $116.64 Finance Gas


SOUTHWEST GAS CORP.


SHEAKLEY PENSION ADMIN. INC.


SHERWIN‐WILLIAMS CO.


SIERRA TRANSPORTATION & TECHNOLOGIES, LLC


RUIZ


SAM'S CLUB


SCHWIND

ROSS DEPARTMENT STORE


D.1


0071194‐023 02‐16 $276.44 Finance Gas

0071634‐021 02‐16 $356.04 Finance Gas

0071704‐021 02‐16 $30.57 Finance Gas

1206446‐002 02‐16 $607.29 Finance Gas


M232888 $30.00 City Court Restitution from Kimberly Costa CR2015‐001149 M232888


3292961944 $59.64 City Clerk Office Supplies


6458661‐001 $112.22 City Manager Pressure Washer Rental Invoice #6458661‐001


56557 $26.51 Parks Maintenance DG & mason sand

56558 $28.75 Parks Maintenance DG & mason sand


0058829‐IN $750.00 Streets 6 Replacement batteries for UPS system at Promenade and

Mission Parkway Signals.


443430 $6,483.00 Finance February 2016‐Landscape Maintenance‐Service Contract 12‐

06480V


38236 $59.00 Fire Invoice 38236


17040 $140.00 Facilities Maintenance annual fire extinguisher inspection at City Hall Main Invoice #

1704017041 $30.00 City Court Annual inspection 3 units



THE GROUNDSKEEPER


THUNDERBIRD CYLINDER, INC.






TEE PEE SAND & GRAVEL


TESCO CONTROLS, INC.


SPEICHER


STAPLES ADVANTAGE

SOUTHWEST GAS CORP. (continued)


D.1


Turner‐02‐16‐16 $28.15 City Manager Lunch with Peter Robbins to discuss Caboose Restoration


47307 $54,255.00 Police CAD‐RMS Project ‐ New World Systems Ordinance 2937











628236 $35.51 Fire Recruit clothing, Beenies, sales order 284896

631051 $105.72 Fire Byron Mays

631107 $50.73 Fire Michael Turley

631210 $159.93 Fire Ryan Littrell

631316 $45.35 Fire Kevin Madden

631411 $295.00 Fire Jeremy Bryant

631775 $78.10 Fire Michael Finucane


161751 $82.46 Equipment Maintenance GROOVE COUPLING BOLT/NUT GRVBLT0250


UWPC 02/25/16 $25.00 Finance Voluntary EE Contributions Pay Date 2016.02.25


233651 $35.00 Facilities Maintenance Pest Control Services


861043 $1,493.09 Water Co Sampling ports


USABLUEBOOK



UNITED TRUCK & EQUIP. INC.


UNITED WAY OF PINAL COUNTY


UNIVERSITY TERMITE & PEST CONTROL INC.

TURNER


TYLER TECHNOLOGIES, INC.


UNITED FIRE EQUIPMENT CO.


D.1


005735/4 $29.13 Parks Maintenance supplies & materials.














115976 $611.44 Parks Maintenance Concrete for Dave White Park sidewalk improvements.

116011 $611.44 Parks Maintenance Concrete for Dave White Park sidewalk improvements.


P2K3918 001 $331.47 Equipment Maintenance INTAKE RELIEF VALVE REPAIR KIT, VALVE CHECK 1/4 FIRE,

VALVE CHECK 1/4 FIRE


75792735 $139.89 Fire 24" Spectrum Rubber Floor




6751598 $218.99 Equipment Maintenance TIRE REPAIRS

6751826 $77.48 Equipment Maintenance TIRE REPAIRS


TR2015‐003646 $23.00 Finance Bond Refund: Leticia Yucupicio (TR2015‐003646)

Check Run Total $1,750,178.69


WESTERN STATES TIRE CO.


YUCUPICIO



WATEROUS CO.


WAXIE SANITARY SUPPLY



VALLEY ACE HARDWARE


VALUE‐CRETE


D.1

ORDINANCE NO. 2946

AN ORDINANCE OF THE COUNCIL OF THE CITY OF

CASA GRANDE, ARIZONA, ACCEPTING THE

RENEWED PROPOSAL FOR PROFESSIONAL

SERVICES FROM ARIZONA LAND ADVISORS, LLC

DBA LAND ADVISORS ORGANIZATION (“BROKER”)

AND AIRPORT PROPERTY SPECIALISTS, LLC (“CO-

LISTING BROKER”) TO PROVIDE COMMERCIAL

BROKERAGE SERVICES; AND AUTHORIZING THE

EXECUTION OF A CONTRACT.

BE IT ORDAINED by the Council of the City of Casa Grande, Arizona, as

follows:

The Mayor and Council of the City of Casa Grande hereby authorize:

A. Renewing an existing proposal through July 20, 2016, for professional

services from Arizona Land Advisors, LLC dba Land Advisors

Organization (“Broker”) and Airport Property Specialists, LLC (“Co-

Listing Broker”) to provide Commercial Brokerage Services for the

Donovan M. Kramer Sr. Industrial Airport, Phase III; and,

B. Execution by the City Manager of amendments to the brokerage and co-

brokerage agreements (identified in City records as C.G. Contract No.

__________), in accordance with the terms contained in Arizona Land

Advisors, LLC dba Land Advisors Organization (“Broker”) and Airport

Property Specialists, LLC’s (“Co-Listing Broker”) proposal on the project.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa

Grande, Arizona, this 7th

day of March, 2016.

___________________________

Robert M. Jackson

Mayor

ATTEST: APPROVED AS TO FORM:

__________________________ ___________________________

Remilie S. Miller, MMC Brett Wallace

City Clerk City Attorney

PW O-1st Amendment to Arizona Land Advisors and Airport Property Specialists LLC for Renewed Commercial Broker Service

G.1 - Packet Page #: 101 Item Page #: 1

G.1

ORDINANCE NO. 2947

AN ORDINANCE OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, ACCEPTING THE PROPOSAL FOR PROFESSIONAL SERVICES FROM WSP/PARSONS BRINCKERHOFF TO PROVIDE DESIGN SERVICES; AUTHORIZING EXPENDITURE OF PUBLIC FUNDS IN AN AMOUNT NOT TO EXCEED $64,000.00; AND AUTHORIZING THE EXECUTION OF A CONTRACT.

BE IT ORDAINED by the Council of the City of Casa Grande, Arizona, as follows:

A. Accepting the proposal for professional services from WSP/Parsons Brinkerhoff to provide design services for a new traffic signal at the intersection of North Hacienda Road and East Florence Boulevard (SR 287).

B. Expenditure of public funds in an amount not to exceed $64,000.00, which

includes a $5,294.00 contingency over the contracted price of $58,706.00, for change orders issued in accordance with the City’s Purchasing Policy.

C. Execution by the City Manager of a contract (identified in City records as

C.G. Contract No. __________), in accordance with the terms contained in WSP/Parsons Brinkerhoff’s proposal on the project.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this 7th day of March, 2016. ___________________________ Robert M. Jackson

Mayor ATTEST: APPROVED AS TO FORM: __________________________ ___________________________ Remilie S. Miller, MMC Brett Wallace City Clerk City Attorney

PW O-WSP/Parsons Brinckerhoff for Traffic Signal Design at North Hacienda Road and East Florence Boulevard


G.2

ORDINANCE NO. 2948

AN ORDINANCE OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, ACCEPTING THE PROPOSAL FOR PROFESSIONAL SERVICES FROM WILSON & COMPANY TO PROVIDE FINAL DESIGN SERVICES FOR THE PEART SQUARE 5TH STREET CONSTRUCTION PROJECT; AUTHORIZING EXPENDITURE OF PUBLIC FUNDS IN AN AMOUNT NOT TO EXCEED $121,001.00; AND AUTHORIZING THE EXECUTION OF A CONTRACT.



A. Accepting the proposal for professional services from Wilson & Company to provide final design services for the Peart Square 5th Street Construction Project;

B. Expenditure of public funds in an amount not to exceed $121,001.00,

which includes a $11,000 contingency over the contracted price of $110,001.00, for change orders issued in accordance with the City’s Purchasing Policy; and,

C. Execution by the City Manager of a contract (identified in City records as C.G. Contract No. __________), in accordance with the terms contained in Wilson & Company’s proposal on the project.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this 7th day of March, 2016. ___________________________ Robert M. Jackson

Mayor ATTEST: APPROVED AS TO FORM: __________________________ ___________________________ Remilie S. Miller, MMC Brett Wallace City Clerk City Attorney

PW O-Wilson & Company for Final Design Services for Peart Square 5th Street Construction


G.3

ORDINANCE NO. 2949

AN ORDINANCE OF THE COUNCIL OF THE CITY OF

CASA GRANDE, ARIZONA, AUTHORIZING THE

ACQUISITION OF REAL PROPERTY; AUTHORIZING

EXPENDITURE OF PUBLIC FUNDS IN AN AMOUNT

NOT TO EXCEED $40,000.00, PLUS REASONABLE AND

CUSTOMARY CLOSING COSTS; AND EXECUTION OF

ACQUISITION DOCUMENTATION BY THE CITY

MANAGER.



1. The acquisition of fee simple title from LCRR, LLC, to real property generally

located in the Casa Grande Mountain area (40 acres, more or less), Casa Grande,

Arizona, in accordance with the terms and conditions set forth in the Purchase and

Sale Agreement (identified in Casa Grande public records as C.G. Contract No.

__________);

2. Expenditure of public funds in an amount not to exceed $40,000.00, plus reasonable

and customary closing costs to accomplish the above stated purpose as set forth in the

Purchase and Sale Agreement; and

3. Execution by the City Manager of all necessary documentation to accomplish the

above stated purposes.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona,

this 7th day of March, 2016.

______________________________

Robert M. Jackson

Mayor


______________________________ ______________________________

Remilie S. Miller, MMC Brett Wallace


PR O-Purchase and Sale Agreement for 40 Acres from LCRR, LLC for Casa Grande Mountain Ridge Trail G.4 - Packet Page #: 107 Item Page #: 1

G.4

AGENDA ITEM:

DATE: 3/07/2016

CITY OF CASA GRANDE

REQUEST FOR COUNCIL ACTION

Type of Action Requested Subject

Resolution Ordinance Formal Action/Motion Public Hearing Other

Consider a Special Event Liquor License

Application for Casa Grande Valley Historical

Society Fundraising Events on

March 12 & April 9, 2016.

RECOMMENDATION: It is recommended that Council authorize the City Clerk to forward

local approval to the Arizona Department of Liquor Licenses & Control for issuance of Special Event Liquor License, as requested by the Casa Grande Valley Historical Society. Their request is in conjunction with their Fundraising Events scheduled for March 12, 2016 from 7:00 p.m. to 11:59 p.m. and on April 9, 2016 from 6:00 p.m. to 11:59 p.m. located at Casa Grande Historical Society, 110 W. Florence Boulevard, Casa Grande, Arizona.

DISCUSSION: The State of Arizona Board of Liquor License and Control assume little

jurisdiction and holds no formal hearings on the issuance of Special Event Liquor License. Almost exclusively the local governing body makes decisions regarding the issuance of such permits. This is the only type of liquor license, which will not be issued without the approval of the local governing board.

FISCAL IMPACT: None. The City charges no fee for this type of license. A $25.00 per day

license is charged by the State.

ALTERNATIVES: Deny the Special Event Liquor License.

Prepared by: Recommended by Approved by:

Anna M. Valenzuela

Remilie S. Miller

Jim Thompson Deputy City Clerk City Clerk City Manager

Date Submitted: 2/09/2016 Date Requested: 3/07/2016

Reviewed by

Finance Director:

Doug Sandstrom

Reviewed by

City Attorney:

Brett Wallace


G.5


G.5

AGENDA ITEM:

DATE: 3/07/2016

CITY OF CASA GRANDE




Consider a Special Event Liquor License for

Greater Casa Grande Chamber of Commerce

Monthly Business After Hours/Mixer scheduled

for March 23, 2016.


local approval to the Arizona Department of Liquor Licenses & Control for issuance of Special Event Liquor License, as requested by the Greater Casa Grande Chamber of Commerce. Their request is in conjunction with their Monthly Business After Hours/Mixer, scheduled for March 23, 2016, from 5:00 p.m. to 7:00 p.m., located at Palm Creek Golf & RV Resort, 1110 N. Henness Road, Casa Grande, AZ 85122.

DISCUSSION: The Arizona Department of Liquor Licenses and Control assume little




ALTERNATIVES:

Deny the Special Event Liquor License. Prepared by: Recommended by: Approved by:

Anna M. Valenzuela

Remilie S. Miller

Jim Thompson Deputy City Clerk City Clerk City Manager


Reviewed by

Finance Director: Doug Sandstrom Reviewed by

City Attorney: Brett Wallace


G.6


G.6

AGENDA ITEM:

DATE: 3/07/16

CITY OF CASA GRANDE





Application for Cause Inc. Foundation

Fundraising Event on

April 2, 2016.


local approval to the Arizona Department of Liquor Licenses & Control for issuance of Special Event Liquor License, as requested by Cause Inc. Foundation. Their request is in conjunction with their Fundraising Event ($5.00 Food Festival), scheduled for April 2, 2016, from 11:00 a.m. to 7:00 p.m. at Carr McNatt Park located at 1115 N. Brown Avenue, Casa Grande, Arizona.


jurisdiction and holds no formal hearings on the issuance of Special Event Liquor License. Almost exclusively the local governing body makes decisions regarding the issuance of such permits. This is the only type of liquor license, which will not be issued without the approval of the local governing board. The applicant will file the necessary proof of insurance certificates prior to the event. The application is attached for Council review.





Anna M. Valenzuela

Remilie S. Miller

Jim Thompson

Deputy City Clerk City Clerk City Manager


Reviewed by

Finance Director:

Doug Sandstrom

Reviewed by

City Attorney:

Brett Wallace


G.7


G.7

AGENDA ITEM:

DATE: 3/07/2016

CITY OF CASA GRANDE





Application of Ride for the Warrior Fundraising

Event in Conjunction with the Palm Creek Golf

& RV Resort End of Season Luau Event

Scheduled for March 19, 2016.


local approval to the Arizona Department of Liquor Licenses & Control for issuance of Special Event Liquor License, as requested by the Ride for the Warrior. Their request is in conjunction with the Palm Creek Golf and RV Resort End of Season Luau Event scheduled for March 19, 2016 from 3:30 p.m. to 7:30 p.m. at Palm Creek Golf & RV Resort, 1110 N. Henness Road, Casa Grande, Arizona.







Anna M. Valenzuela

Remilie S. Miller

Jim Thompson

Deputy City Clerk City Clerk City Manager


Reviewed by

Finance Director:

Doug Sandstrom

Reviewed by

City Attorney:

Brett Wallace


G.8


G.8

AGENDA ITEM:

DATE: 3/7/2016

CITY OF CASA GRANDE



Resolution

Ordinance

Formal Action/Motion

Public Hearing

Other

Consider the Application for Temporary

Extension of Premises/Patio Permit of Daniel M.

Keeling, dba Cotton Bowl Lanes to

Accommodate Horseshoe Tournament from

March 25 to 27, 2016.

RECOMMENDATION:

Staff recommends that the City Council instruct the City Clerk to forward a recommendation to

the State of Arizona Board of Liquor Licenses & Control for approval of the application for

Temporary Extension of Premises/Patio Permit, as requested by Daniel M. Keeling, dba Cotton

Bowl Lanes located at 1740 N. Pinal Avenue, Casa Grande, AZ 85122.

DISCUSSION:

The application is for a Temporary Extension of Premises/Patio Permit. The applicant is Daniel

M. Keeling, dba Cotton Bowl Lanes located at 1740 N. Pinal Avenue, Casa Grande, AZ 85122.

Mr. Keeling would like to extend the serving area to accommodate Horseshoe Tournament on

March 26, 2015 from 12:00 p.m. to 8:00 p.m., March 26, 2016 from 10:00 a.m. to 11:00 p.m.

and March 27, 2016 from 12:00 p.m. to 8:00 p.m.

Cotton Bowl Lanes has been a licensed location since 2005, currently operating with State

Liquor License #06110072. The Series #6 (Bar License), allows a Bar Retailer to sell and serve

spirituous liquors, primarily by individual portions, to be consumed on the premises and in the

original container for consumption on or off the premises.

The State of Arizona Board of Liquor Licenses and Control requires that the applicant for an

extension of premises/patio permit submit their application to the City Council for their

recommendation.

The Planning & Development and Police Departments have reviewed the application, and have

no objection to the extension of premises.



G.9

FISCAL IMPACT:

None. This permit will be a part of their annual business license fee.

ALTERNATIVES:

Deny the application and request additional information from the applicant.

Prepared by: Recommended by: Approved by:

Remilie S. Miller

Remilie S. Miller Jim Thompson

City Clerk City Clerk City Manager

Reviewed by




G.9


G.9

AGENDA ITEM:

DATE: 3/07/2016

CITY OF CASA GRANDE



Resolution

Ordinance


Public Hearing

Other

Consider Appointment to the Parks and Recreation

Advisory Board.

RECOMMENDATION: Mayor Jackson recommends that Council appoint Stacey Seaman to the

Parks and Recreation Advisory Board with a term to extend through February 1, 2019. Additionally,

grant a waiver for Number of Committee Membership to Stacey Seaman.

DISCUSSION: Currently, there is one (1) board opening on the Parks and Recreation Advisory Board

as a result of the expiration of current term of Donna McBride. Ms. McBride has served two (2)

consecutive terms. The board openings were advertised in the local newspaper and posted at both City

Hall and the Police Dispatch Center, no other applications were received. Stacey Seaman will take over

the expired term of Donna McBride.

Name Terms Extend Through

Garret Powell 2/01/2018

Michael Reid 2/01/2018

Nicole Perez 2/01/2017

Valyrie Wright 2/01/2017

FISCAL IMPACT: None

ALTERNATIVES: Do not approve the appointments.

Prepared by: Approved by: Recommended by: Approved by:

Anna M. Valenzuela

Remilie S. Miller

Robert M. Jackson

Jim Thompson Deputy City Clerk City Clerk Mayor City Manager


Reviewed by




G.10

AGENDA ITEM:

DATE: 3/07/2016

CITY OF CASA GRANDE



Resolution

Ordinance


Public Hearing

Other

Consider Appointments to the Police Advisory

Board.

RECOMMENDATION:

Mayor Jackson recommends that Council approve the re-appointment of Anabel Bevan and the

appointment Roy Edwards to the Police Advisory Board, with a term to extend through February

20, 2018.

DISCUSSION:

Currently, there are five (5) board openings on the seven (7) members Police Advisory Board

due to expiration of current terms of the members. Ms. Anabel Bevan is eligible for

reappointment. Mr. Roy Edwards will take over the expired term of Johnjaline Cully. Ms.

Johnjaline Cully, Mr. Roger Vanderpool, Mr. Rodolfo Calvillo, and Mr. Mikel McBride have

served two (2) terms. Per Council’s Policy, Messrs. Vanderpool, Calvillo, and McBride will

continue to serve on the Board until replacements have been appointed. The board openings

were advertised in the local newspaper, and posted at City Hall and Police Disptach Center, no

other applications were received. There remaining board openings for the Police Advisory

Board will be re-advertised.

Other Members serving on the Board include the following:

Name Terms Extend Through

John Ontiveros 2/20/2017

Mark Reed 2/20/2017

Rodolfo Calvillo 2/20/2016

Johnjaline Cully 2/20/2016

Mike McBride 2/20/2016

Roger Vanderpool 2/20/2015



G.11

FISCAL IMPACT: None

ALTERNATIVES: Do not approve the appointments.

Prepared by: Reviewed by Recommended by: Approved by:

Anna M. Valenzuela

Remilie S. Miller

Robert M. Jackson

Jim Thompson Deputy City Clerk City Clerk Mayor City Manager

Reviewed by




G.11

AGENDA ITEM:

DATE: 3/7/2016

CITY OF CASA GRANDE




Emergency Purchase

Emergency replacement of the Main Library

roof (Top Section only)

RECOMMENDATION:

Staff is reporting to the Mayor and City Council for the need to replace the Main Library Top section roof as an emergency purchase. Appropriate due diligence has been performed and three (3) quotes were received.

DISCUSSION:

On January 4th, 2016 Facilities received a call about the roof leaking above the activity room of the main library. Upon arrival staff actually found two leaks coming from the roof in the activity room. When we inspected the top section of the roof we found several failures and patched them the best of our ability. The current section of roof was completed during the 1986 expansion of the then City Hall building. This was when the top section of the roof was completed making this rolled roofing roughly 30 years old, 15 years beyond its useful life. Staff made the decision to move forward with the emergency replacement of this roof. Without these repairs, the facility could experience significant damage to the interior of the Library. Facilities reached out to three different vendors for quotes on replacing the roof and received quotes from the following vendors: K & M Roofing (local Contractor) $26,600.00 Roofing Specialist (local Contractor) $28,975.00 Broken Arrow Construction Corp $29,386.00 The repair effort by K & M Roofing is underway.

FISCAL IMPACT:

Funding for the purchase of the roof came from the Facilities Plan budgeted for this FY.



G.12

ALTERNATIVES:


Nicholas Stalter

Kevin Louis

Facilities Supervisor Director of Public Works City Manager

Reviewed by

Finance Director: Reviewed by

City Attorney:


G.12

AGENDA ITEM:

DATE: 3/7/2016

CITY OF CASA GRANDE



Resolution

Ordinance


Public Hearing

Other

Request by Casa Grande Sand Realty LLC, for

approval of a Variance in regards to a Final Plat

known as Safeway Plaza at the SW Corner of

Trekell Rd and O’Neil Dr.

RECOMMENDATION:

Approve the Lot Width Variance for Safeway Plaza Final Plat (exhibit A)

DISCUSSION:

Preliminary Plat DSA-15-00126 was approved by Planning and Zoning Commission on December

3, 2015 (Exhibit B). The ultimate intent of the plat is to re-subdivide Lot 4 and Lot 7 of the

Safeway Store #1706 Shopping Center to add one additional lot and correct a previous platting

error where a current lot line is transecting an existing building. The final plat DSA-16-00003 will

approve three (3) lots, lot 1 is 1.676 acres, lot 2 is 3.966 acres, and lot 3 is 1.558 acres. Once

platted, these lots can be sold separately and developed as B-2 (General Business) zoned uses

subject to the approval of a Major Site Plan by the Planning and Zoning Commission.

Associated with the Final Plat is a request for a variance in regards to lot width. Per the City Code,

lot width is measured in a straight line along the front setback. In this case, the building setback

line is 35 feet from the front property line. Measured at this point the lot width is only 68.5 feet for

Lot 3, which does not meet the 150 foot minimum lot width for B-2 zoned lots. Staff is supportive,

however, of a variance from this minimum lot width requirement as the width is unchanged from

the previous approved Final Plat for the property and does not hinder but instead can help achieve

the development of the site.

According to section 16.12.300 of the City Code:

A. When it can be shown that in the case of a particular subdivision, strict compliance with the

provisions of these regulations would cause undue hardship, the city council may authorize a

variance to these regulations provided that the general intent of these regulations is preserved, the

public interest is protected, and that such variances do not have the effect of nullifying the intent

and purpose of the general plan or Title 17 of this code. The granting of a variance shall be based

upon findings by the council that:

1. The subdivider is proceeding in good faith;



G.13

2. There are unusual topographical or other special circumstances associated with the property

which are not the result of any action of the subdivider and which prohibit the use of the property

in a manner similar to the use of adjacent or nearby properties;

3. The variance is necessary for reasonable development of the property in question and will

alleviate a clearly demonstrable hardship;

4. The variance will not nullify the intent or purpose of these regulations;

5. Granting the variance will not be detrimental to the general public health, safety and

welfare.

B. Any variance granted shall constitute the minimum adjustment necessary to alleviate the

hardship.

C. All requests for variances shall be submitted in writing together with a preliminary plat and

reviewed in the normal manner by the planning and zoning commission. The planning and zoning

commission may approve or deny the preliminary plat and variance request.

D. Following the planning and zoning commission's action, the request for variance shall be

referred to the city council for consideration and action. The council may consider comments from

the planning and zoning commission, staff, the applicant, and the public. The council may approve

or deny the variance request. The request may not be tabled for more than two meetings. In

granting a variance, compliance with the intent of the objectives and standards of these regulations

shall be maintained.

E. If the subdivision variance is granted by the city council, the subdivider may incorporate

the provisions of the variance into the final plat to be submitted and reviewed in the normal

manner at a subsequent meeting of the city council. The final plat must, in all respects other than

the variance, conform with the preliminary plat and any other conditions imposed by the planning

and zoning commission.

The Planning Commission recommended approval of the lot width variance in conjunction with

their consideration of the Preliminary Plat. If approved, the provisions of the variance will be

included in a Final Plat that, pursuant to the Code, must be presented at a subsequent City Council

meeting.

FISCAL IMPACT:

None specific to this request.

ALTERNATIVES:

1. Continue the request for further review.

2. Deny the request.


Joseph Horn

Paul Tice

Larry Rains Planner Planning & Development

Director

City Manager

Reviewed by




G.13

RESOLUTION NO. ______

A RESOLUTION OF THE COUNCIL OF THE CITY OF CASA

GRANDE, ARIZONA, APPROVING A LOT WIDTH VARIANCE

FOR PROPOSED NEW LOT #3 OF THE RESUBDIVISION OF

LOTS 4 AND 7 OF THE SAFEWAY STORE #1706 FINAL PLAT

(“TO BE KNOWN AS SAFEWAY PLAZA.”)

WHEREAS, the owner of certain existing lots within the Safeway Store 1706

Final Plat has requested, in conjunction with a proposed re-subdivision of portions of that

property, that the Mayor and Council grant a variance to the minimum lot width

provisions of the City Code to allow a lot width of 68.5 feet as measured at the Trekell

Road property line; and

WHEREAS, the Mayor and Council find that existing conditions under the

Safeway Store 1706 Final Plat have resulted in lot configurations that do not meet the

current City Code provisions relating to minimum lot width; that such conditions were

not created by the owner or sub-divider in bad faith or to violate the intent of the

subdivision regulations of the City Code; that a limited variance from those standards is

necessary for the reasonable development of the property; and that given the existing

conditions of the plat and surrounding property, granting a variance to the lot width

provisions of the Code for the proposed new lot #3 (as set forth in the approved

preliminary resubdivision plat for the property) would not be detrimental to the general

public health, safety, or welfare;

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Casa

Grande, Arizona, as follows:

A variance from the minimum lot width provisions of the City Code for

development shall be permitted for the new proposed lot #3 of the “Safeway Plaza” plat

(a replat of lots #4 and #7 of the existing Safeway Store #1706 plat) to allow for a

minimum width of 68 feet for such lot. The provisions of this variance may be

incorporated into the Final Plat, and the granting of this variance does not allow deviation

from any other standards set forth in the City Code relating to development of the

property.


Grande, Arizona, this _____ day of March, 2016.

_________________________________

Mayor


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_____________________________ _________________________________

City Clerk, MMC City Attorney

PZ R- Variance for Safeway Plaza Lot 3


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Joseph_Horn

Approved

kimley-horn.com 7740 N. 16th Street, Suite 300 Phoenix, AZ 85020 602 944 5500

December 10, 2015

City Council MembersCity of Casa Grande510 E. Florence Blvd.Casa Grande, AZ 85122

RE: Variance Request“Safeway Plaza” – A Re-Plat of Lots 4 & 7 of Safeway Store #1706

Dear Council Members:

This letter is written on behalf of the project Applicant, Justin Eller of Sand Capital | SandorDevelopment, and in accordance with Section 16.12.300 of the Casa Grande City Code. The subjectsite currently occupies Lots 4 and 7 of the Safeway Store #1706 commercial subdivision located at thesouthwest corner of Trekell Road & O’Neil Drive in Casa Grande, AZ.

The scope of this project proposes to reconfigure the lot line separating the existing Lots 4 and 7, andfurther subdivide Lot 7 as depicted on the approved site development plans for the Casa Grande RetailShops Phase 3, prepared by RCC Design Group on 7/20/2007.

There is no site development proposed with the current re-plat application. The existing site is alreadypartially developed (per the plans noted above) with an existing Retail Shops building straddling theboundary separating existing Lots 4 & 7 along with the supporting site infrastructure.

Per the attached Safeway Plaza Final Plat, Proposed Lot 3 (Existing Lot 4 of Safeway Store #1706) is68.5’ wide as measured at the Trekell Rd. frontage. A variance is requested to allow this lot to remainat its current width, which exists in violation of the Code required minimum of 150 feet. Enforcing theCode minimum width for this lot would not improve its overall condition or functionality, and it wouldseverely reduce the value and developable area of Proposed Lot 1.

Your consideration in favor of this request is greatly appreciated and will benefit the existing shoppingcenter while accommodating any future development efforts on the remaining lots.

Very truly yours,

KIMLEY-HORN AND ASSOCIATES, INC.

Eric A. Whitehurst, P.E.


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Planning and Zoning Commission

STAFF REPORT

AGENDA

# ________

TO: CASA GRANDE PLANNING AND ZONING COMMISSION FROM: Joe Horn, City Planner MEETING DATE: December 3, 2015

REQUEST

Request by Justin Eller for the following land use request located at the SWC of Trekell Road and O’Neil Drive; APN’s 504-35-0170 and 504-35-0140: 1. DSA-15-00126: Preliminary Plat for a re-subdivision of Lots 4 and 7, SWC

Trekell Rd. & O’Neill Dr.

APPLICANT/OWNER

Applicant Owner Justin Eller Casa Grande Sand Realty LLC 5725 N Scottsdale Road C 195

Casa Grande Sand Realty LLC 5725 N Scottsdale Road C 195

Scottsdale, AZ 85250 Scottsdale, AZ 85250 P: 480-385-1304 P: 480-949-9011

HISTORY

March 22, 1968 The site was incorporated into the City of Casa Grande. December 2, 1999 CGPZ-132-099: Preliminary Plat for six (6) lots was approved and

has since expired. No Final Plat was submitted implementing this Preliminary Plat.

March 6, 2003 CGPZ-014-003: Preliminary Plat for seven (7) lot Safeway Store

development was approved. July 21, 2003 CGPZ-061-003: Final Plat for the seven (7) lot Safeway Store

development was approved. Resolution 2825.50. November 2, 2006 CGPZ-160-006: Major Site plan was approved. June 7, 2007 DSA-07-01381: Preliminary Plat was approved proposing a

replatting of lots 4 & &7 into four (4) new lots and has since expired. No Final Plat was submitted implementing this Preliminary Plat.

PROJECT DESCRIPTION

Site Area Lot 4 – 1.94 acres Lot 7 – 5.26 acres

Current Land Use Lot 4 – Commercial Uses


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Lot 7 – Commercial Uses, Vacant

Existing Zoning B-2 (General Business)

Existing General Plan 2020 Land Use Neighborhoods

Surrounding Land Use and Zoning

Direction General Plan 2020 Designation Existing Zoning

North Neighborhoods CO (Commercial Office)

East Neighborhoods B-2 (General Business) PAD

South Neighborhoods B-1 (Neighborhood Business) B-2 (General Business)

West Neighborhoods B-1 (Neighborhood Business) PAD

General Discussion The preliminary plat request involves Lots 4 and Lot 7 of the Safeway Store #1706 Shopping Center as shown in the aerial depicted below:

The applicant is requesting to adjust the existing lot lines of Lots 4 & 7 and further subdivide the lots in order to add one more lot. The lots will be reclassified as Lot 1, Lot 2, and Lot 3 of Safeway Plaza. The request will also clarify a division between two existing buildings. The current platting has a lot line crossing through one of the existing buildings.

LOT 7

LOT 4


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Moving the property line requires a re-subdivision per City Code Section 16.12.290C. In accordance with Section 16.12.290C of the City Code, the subdivision will be processed as both a Preliminary Plat and a Final Plat. Pending Planning Commission’s approval of the Preliminary Plat, a Final Plat will be submitted and scheduled for final approval by the City Council. Conformance with Subdivision Regulations Various provisions of the Subdivision Regulations (Title 16 of the City Code) are applicable to this proposed Subdivision Plat. The proposed plat complies with these regulations as follows: Chapter 16.12 Platting Procedures and Requirements

16.12.040 Preliminary Plat – Supporting Material Required The following information and material shall be a part of any preliminary plat submittal and shall accompany the preliminary plat drawing:

B. A statement explaining the proposed design and function of the water, sewage, paving, sidewalk (including handicapped accessibility as per A.R.S. 34-404 through 34-412), stormwater collection and retention systems, including preliminary drainage calculations and storm drainage systems, their compatibility with existing systems and the timing and/or phasing of installation. Approximate size and location of the above may be required on the plat, as determined by the city engineer;

C. A statement describing the development and maintenance responsibility for any private streets, ways or open space; I. Letters of certification and/or signed copies of the proposed preliminary plat from appropriate agencies and utility

companies approving the proposed preliminary plat and confirming availability of services.

B. See below condition in regards to obtaining a “Certificate of Assured Water Supply”

C. See below condition requiring the applicant to verify how the common access, parking and drainage facilities will be maintained.

I. The applicant has submitted a ‘Will Serve” letter from Arizona Water Company. Chapter 16.16 – Design Standards

16.16.010 General Improvements to Comply with Certain Rules and Regulations All subdivision improvements shall be in conformance to the following rules and regulations: A. The city of Casa Grande Zoning Ordinance;

PROPOSED

LOT 2

PROPOSED

LOT 3

PROPOSED

LOT 1


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B. The general plan of the city including all streets, drainage systems, and parks shown on the general plan as adopted; C. The rules of the Arizona Department of Transportation if the subdivision or any lot contained therein abuts a state

highway or connecting street; D. The regulations and requirements of the city Flood Control Ordinance and storm drainage master plan and drainage

policy, as they may be amended from time to time; E. The Arizona Department of Health Bulletin No. 11, “Design of Sewage Works” and the Pinal County Department of

Health relative to water supply and sanitary sewage disposal; and F. The design standards and regulations adopted by the city engineer and officials of the city, which shall include, but not

be limited to, the Uniform Standard Specifications for Public Works Construction and the Uniform Standard Details for Public Works Construction, as sponsored and distributed by Maricopa Association of Governments;

G. The Manual on Uniform Traffic Control.

The proposed lots are in compliance with all rules and regulations stipulated. 16.16.070 Lot Dimensions to Comply with Minimum Standards

Lot dimensions shall comply with the minimum standards of Title 17. Where lots are more than double the minimum required area for the zoning district, the planning and zoning commission may require that such lots be arranged so as to allow further subdivision and the opening of future streets where they would be necessary to serve such potential lots, all in compliance with this title and Title 17. In general, side lot lines shall be at right angles to street lines (or radial to curving street lines) unless a variation from this rule will give a better street or lot plan. Dimensions of corner lots shall be large enough to allow for the erection of buildings, observing the minimum setbacks from both streets. Depth and width of properties reserved or laid out for business, commercial, or industrial purposes shall be adequate to provide for the off-street parking and loading facilities required for the type of use and development contemplated, as established in Title 17 of this code.

All three proposed lots do exceed the 150’ minimum lot width in portions of the lot. When measuring lot width, the measurement occurs in a straight line at the points of intersection with the front building line (also considered to be the front setback). In this case, that line is 35’ from the front property line. Measured at this point the lot width is only 68.5 feet. However, further evaluation shows that this dimension is unchanged from the previous approved Final Plat of the site and is regarded as being legal non-conforming or “grandfathered”. 16.16.130 Streets – Frontage Requirements

No subdivision shall be approved unless the area to be subdivided shall have frontage on, and access from, an existing street and unless such street is: A. A street shown upon a plat approved by the city council and recorded in the county recorder's office. The street or

highway must be suitably improved as required by Maricopa Association of Governments (MAG) specifications or be secured by a performance bond required under these subdivision regulations, with the width and right-of-way required by these subdivision regulations or the general plan. Wherever the area to be subdivided is to utilize existing road frontage, such road shall be suitably improved as provided hereinabove.

All three proposed lots have frontage on either Trekell Rd. or O’Neil Dr. See below condition requiring the creation of a cross-access agreement between all lots located in this Plat as well as the lots located within the Safeway Store #1706 Final Plat. 16.16.280 Drainage , Stormsewers, and Retention Basins – General Requirements

A. The city will not recommend for approval any plat of a subdivision which does not make adequate provision for storm or floodwater runoff channels or basins. The stormwater drainage system shall be separate and independent of any sanitary sewer system. Storm drainage shall be accommodated in the streets, gutters or retention basins unless otherwise indicated by the city engineer. Subsurface drainage systems shall be discouraged, but where storm sewers are required, the cost shall be borne by the developer for storm sewers to a size of twenty-four inches; if over twenty-four inches in size and determined to be for benefit outside of the subdivision, the costs may be shared, as determined by the city council, but only for that portion determined to be of benefit outside the subdivision.

B. All provisions for drainage control shall comply with the regulations of the city storm drainage master plan and drainage policy, adopted as ordinance, as it from time to time may be amended.

C. The city council may, when it deems necessary for the health, safety, or welfare of the present and future population of the area and necessary to the conservation of water, drainage, and sanitary facilities, prohibit the subdivision of any portion of the property which lies within any one-hundred-year floodplain as determined by the Federal Emergency Management Agency (FEMA). Any development that may be permitted in the floodplain areas shall comply with the floodplain regulations for the city.

D. Floodway areas shall be preserved from any and all destruction or damage resulting from clearing, grading, or dumping of earth, waste material, or stumps, except at the discretion of the city council.

16.16.290 Retention Requirements A. All provisions for stormwater retention and all retention requirements and retention basin capacity calculations shall

comply with the regulations of the city storm drainage master plan and drainage policy, as it from time to time may be amended.

B. Dedicated retention basins will be part of the city's park and open space system. Nondedicated retention basins shall be maintained by the owner. All nondedicated retention basin areas shall be designated as easement areas for retention purposes and shall have a recorded protective covenant requiring perpetual maintenance.

C. Two or more developers may join together to provide a common retention facility. A letter of agreement signed by all developers participating in the common retention area must be presented to the city engineer, and the recorded plat


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shall indicate that the retention area is a joint facility. The joint recreation area must meet all criteria as a single area.

16.16.300 Dedication of Retention Easements – Requirements A. Where a subdivision is traversed by a watercourse, drainageway, channel, or stream, a stormwater easement or

drainage right-of-way shall be provided conforming substantially to the lines of the watercourse, and of the width and construction, or both, as will be adequate for the purpose. Whenever possible, it is desirable that the drainage be maintained by an open channel with landscaped banks and adequate width for maximum potential volume of flow.

B. Where topography or other conditions are such as to make impractical the inclusion of drainage facilities within road rights-of-way, perpetual, unobstructed easements of at least fifteen feet in width for such drainage facilities shall be provided across property outside the road lines and with satisfactory access to the road. Easements shall be indicated on the plat. Drainage easements shall be carried from the road to a natural watercourse or to other drainage facilities.

C. When a proposed drainage system will carry water across private land outside the subdivision, appropriate drainage rights must be secured and indicated on the plat.

D. The applicant shall dedicate, either in fee or by drainage or conservation easement, land on both sides of existing watercourses to a distance to be determined by the city council.

E. Low-lying lands along watercourses subject to flooding or overflowing during storm periods, whether or not included in areas for dedication, shall be preserved and retained in their natural state as drainage ways. A hydrology report and construction drawings which preserve the flow characteristics of the drainageway may allow construction within the low-lying land.

Retention areas are primarily located on Lot 2 with a small area located in Lot 3. See the below condition requiring the three lots and the lots located in the Safeway Store Final Plat to have an agreement allowing for shared drainage and retention facilities.

16.16.380 Utility Location and Easements – Requirements A. All utility facilities, including but not limited to gas, electric power, except electrical lines exceeding thirteen KV

capacity, telephone and cable television shall be located underground throughout the subdivision. All utility facilities existing throughout the subdivision shall be located in either the street right-of-way and its adjacent easements or in a dedicated alley, except where easements between alleys and street rights-of-way are necessary to connect the utilities as approved by the city. Underground service connections to the street property line of each platted lot shall be installed at the subdivider's expense. At the discretion of the city council, the requirement for service connections to each lot may be waived in the case of adjoining lots to be retained in single ownership and intended to be developed for the same primary use.

B. Proper coordination shall be established between the subdivider and the applicable utility companies for the continuation of public utility easements established in adjoining properties, when rights- of-way or dedicated alleys are not appropriate.

C. Where topographical, locational or other conditions are such as to make impractical the inclusion of public utilities within rights-of-way or dedicated alleys, perpetual unobstructed easements of at least ten feet in width shall be provided. Easements shall be indicated on the plat.

See below condition in regards to the existing utility easement that is encroaching into an existing building within Lot 2.

PUBLIC NOTIFICATION/COMMENTS

Notification

Public hearing notification efforts for this request meet the requirements set out by City Code. They include:

• A notice was published in the Casa Grande Dispatch on November 18, 2015.

• Notice was mailed by the City on November 20, 2015 at least ten days before the day of the hearing to each owner of property situated within 200 hundred feet of the subject property. An affidavit confirming this is located in the project file.

• A sign was posted by the applicant on November 25, 2015 on the subject site. An affidavit confirming this posting was supplied by the applicant.

Inquiries/Comments

City Staff has not received any inquiries regarding this request.

RECOMMENDED MOTION

Staff recommends the Commission approve DSA-15-00126, Resubdivision Preliminary Plat for the Re-Plat of Lots 4 & 7, SWC Trekell Rd. & O’Neill Dr. with the


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following conditions:

1. Provide a new subdivision name on all documents. Ex. Lots 1, 2, and 3, of “new subdivision name here” a Re-Plat of Safeway Store #1706 Cottonwood Lane and Trekell Road.

2. 16.16.040 B – Provide a note on the Preliminary Plat that a “Certificate of Assured Water Supply” number will be provided on the Final Plat.

3. 16.16.040 C – Provide a note on the Preliminary Plat that indicates that easements and maintenance agreements for common access, parking, drainage, and retention facilities will be provided in conjunction with the Final Plat.

4. Label all existing easements. Utility easement encroaching into building on Lot 2 not labeled. Listed as 10’utility easement on existing Final Plat.

5. Address the utility easement encroachment into the existing building on proposed Lot 2. If no utilities are present place note to abandon said easement. If an easement is required, is it possible to locate it clear of the existing building?

6. Please show the finish floor elevation in the existing buildings & make all spot elevations readable on preliminary grading & drainage plan.

7. Please show the capacity of each retention basin (Vr/Vp) on the preliminary grading & drainage plan.

8. Show the 2 existing cap/mark stubs in lot #1 at the preliminary grading & drainage plan.

9. Show/Add Preliminary Grading & Drainage Plan on the title.


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Exhibit A - Casa Grande Shopping Center Preliminary Plat


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AGENDA ITEM:

DATE: 3/7/2016

CITY OF CASA GRANDE



Resolution

Ordinance


Public Hearing

Other

Request by Nathan Cottrell of CEG Applied

Sciences for Final Plat approval of Santa Cruz

Crossing to subdivide a 97 acre area into seven

lots, including easement and right of way

dedications.

RECOMMENDATION:

City Staff recommends that the Mayor and City Council approve the Santa Cruz Crossing Final

Plat.

DISCUSSION:

The Planning and Zoning Commission approved the Preliminary Plat (DSA-15-00038) for Santa

Cruz Crossing on August 6, 2015 (Exhibits A & B), which is a requirement of Final Plat

consideration (Exhibit C). The Final Plat creates seven lots. Five of the seven lots are designed for

the following uses as allowed per the approved Planned Area Development Zone:

Lot 1 – Assisted Living Facility

Lot 2 – Multifamily Residential (apartments)

Lot 3 – Townhomes / patio homes

Lot 4 – Office & Commercial

Lot 5 – Commercial

Development on these five lots will require the approval of a Major Site Plan prior to the issuance

of any building permits.

The remaining two lots (6 & 7) are restricted in a manner which requires that they be re-platted in

the future into a single-family subdivision prior to issuance of any building permits.

The plat also dedicates the right of way for the extension of Pueblo Rd, Santa Cruz Rd, as well as

additional right of way for Trekell and Rodeo Roads and establishes a roadway easement for future

Colorado St. right of way. The right of way for Colorado Street will be formally dedicated with the

future re-platting of Lots 6 & 7. An easement has also been created for public drainage easement in

which a drainage channel will be constructed to convey the off-site drainage flows westerly across

the Santa Cruz Crossing property.



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FISCAL IMPACT:

The City will have maintenance responsibility for the new public streets upon installation and

acceptance of said improvements.

ALTERNATIVES:

1. Continue the request for further review.

2. Deny the request.


Jim Gagliardi

Paul Tice

Jim Thompson Planner Planning & Development

Director

City Manager

Reviewed by




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GRANDE, ARIZONA, APPROVING THE FINAL PLAT FOR

SANTA CRUZ CROSSING; REQUIRING THE PROVISION OF A

FINANCIAL GUARANTEE OR WITHHOLDING OF

RECORDATION TO SECURE THE SATISFACTORY

CONSTRUCTION, INSTALLATION AND DEDICATION OF

REQUIRED IMPROVEMENTS; ESTABLISHING A DEADLINE

FOR REQUIRED IMPROVEMENTS TO BE COMPLETED; AND

AUTHORIZING EXECUTION BY THE CITY MANAGER OF

SUPPORTING DOCUMENTS.

BE IT RESOLVED by the Council of the City of Casa Grande, Arizona, as

follows:

1. The Final Plat for Santa Cruz Crossing is hereby approved subject to

Developer/Owner's compliance with all applicable laws and ordinances herein.

2. Within 120 days from the date of approval of this Resolution, the

Developer/Owner shall secure its installation or construction of the required

improvements with one of the methods of assurance set forth below. Such assurance

shall be provided to and accepted by the City prior to execution of the plat by City

officials and employees and/or recordation of the Final Plat:

a. provide a financial guarantee in an amount of the full cost, as

determined by the City Engineer, of the materials and the installation

or construction necessary to complete the subdivision improvements.

Said guarantee, such as a performance bond, an irrevocable letter of

credit, or cash funds in escrow or on deposit with the City, shall be in a

form acceptable to the City Attorney, and shall be provided to the City

prior to recording of the final subdivision plat. The required

improvements for which the guarantee is provided must be completed

within twelve (12) months of recordation of the final plat or the City

may, without further Council action, (i) provide for one 12-month

extension of the period in which to complete the improvements,

provided that the assurance allows for such extension; or (ii) declare

the financial guarantee to be in default, call on the guarantee, and

require that all the improvements be installed; or

b. at the request of the Developer/Owner, the Developer/Owner shall

enter into an agreement which shall require completion of the required

improvements no later than twelve (12) months from the date this final

plat is approved herein and the City Planning Director shall withhold

recordation of the final plat until the City Engineer has verified such

completion. If Developer/Owner does not complete the improvements


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within twelve (12) months of this approval, the approval shall expire

and be deemed withdrawn.

3. Authorize execution by the City Manager of any documentation necessary

to provide the above-referenced financial guarantee and/or agreement requiring

completion of the public improvements.


Grande, Arizona, this _____ day of March, 2016.

_________________________________

Mayor


_____________________________ _________________________________

City Clerk, MMC City Attorney

PZ R-Final Plat for Santa Cruz Crossing


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PZ approved on 8/6/15 Conditions addressed & Admin approved 12/10/15 (JBG) DSA-15-00038

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AGENDA ITEM:

DATE: 3/7/2016

CITY OF CASA GRANDE



Resolution

Ordinance


Public Hearing

Other

Approve an IGA between Central Arizona

College and the City of Casa Grande Fire

Department

RECOMMENDATION:

It is recommended that the Mayor and City Council approve a resolution for an IGA between

Central Arizona College (CAC) and the City of Casa Grande Fire Department (CGFD).

DISCUSSION:

This IGA is to allow CAC fire students who are pursuing their State Firefighter I & II certification

to be able to ride and experience the "hands on training" with CGFD. Students would ride along

with fire personnel at various stations to acquire the hands on experience needed in order to

successfully graduate and become certified as an Arizona Firefighter. Scheduling would be

between the CAC Program Manager and CGFD's Assistant Fire Chief. In exchange CGFD would

be allowed to utilize meeting rooms at CAC, Be allowed some positions in seminars and classes at

CAC, and be able to utilize CAC Instructors for training.

FISCAL IMPACT:

The is no budget impact.

ALTERNATIVES:

To approve or deny.


Scott Miller

Scott Miller

Larry Rains Fire Chief Fire Chief City Manager


Reviewed by




G.15


A RESOLUTION OF THE COUNCIL OF THE CITY OF

CASA GRANDE, ARIZONA, AUTHORIZING AN

INTERGOVERNMENTAL AGREEMENT BETWEEN

PINAL COMMUNITY COLLEGE DISTRICT (

CENTRAL ARIZONA COLLEGE,) AND THE CASA

GRANDE FIRE DEPARTMENT FOR THE PROVISION

OF FIREFIGHTER EDUCATION AND TRAINING.

BE IT RESOLVED by the Council of the City of Casa Grande, Arizona, as follows:

The Mayor and Council of the City of Casa Grande hereby authorize the execution by the

City’s Fire Chief of an Intergovernmental Agreement between Pinal Community College District

(Central Arizona College,) and the Casa Grande Fire Department (identified in City records as

C.G. Contract No. ____________) for the provision of firefighter education and training.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande,

Arizona, this _____ day of March, 2016.

___________________________

Mayor

ATTEST:

__________________________

City Clerk

APPROVED AS TO FORM:

___________________________

City Attorney

FD R-Intergovernmental Agreement IGA between Pinal Community College District Central Arizona College and City re Training


G.15

of 4

PINAL COMMUNITY COLLEGE DISTRICT

Central Arizona College

8470 N Overfield Rd

Coolidge, Arizona 85128

Intergovernmental Agreement

THIS INTERGOVERNMENTAL AGREEMENT (IGA) is entered into between PINAL COUNTY

COMMUNITY COLLEGE DISTRICT (“CAC”) and Casa Grande Fire Department (“CGFD”).

BACKGROUND

1. The Parties wish to cooperate in providing instruction for the education and training of students to become certified Firefighter I & II by the Arizona Center for Fire Service Excellence (AzCFSE).

2. CAC has the ability and resources to provide the classroom education and instruction necessary for State of Arizona certification.

3. CGFD has the resources to provide facilities and equipment necessary for students to receive the “hands on training” (Training) and certification required by AzCFSE.

4. CAC and CGFD desire to jointly exercise their powers pursuant to A.R.S. §11-952 for the purpose of enhancing public safety training and education.

AGREEMENT

Therefore, the Parties agree as follows:

1. TERM. This Agreement shall be effective July 1, 2016 through June 30, 2017. The Agreement may be terminated by either party with thirty (30) days prior written notice. In the event that notice of termination is given, the termination shall not be effective until all those students then participating in the Training have completed the Training, except as provided in Paragraph 10 of this Agreement.

2. COURSE MANAGER. CAC agrees to provide a Course Manager who will be directly responsible for scheduling and coordinating with CGFD all Training on CGFD property.

3. INSTRUCTION. CAC agrees to provide all classroom instruction and clinical experience necessary for students to qualify for “hands-on” Training. The educational experience provided by CAC shall be of such quality to satisfy professional standards of the AzCFSE. Instructors will abide by rules set forth by CGFD and CAC for on/off duty fire personnel working as part-time instructors, so as not to violate on-duty work hours.

4. SUPERVISION. Students assigned to “hands-on” Training shall each be under the supervision of a preceptor who shall be provided by CGFD and/or its designee and approved by CAC.


G.15

of 4

5. SCHEDULING. A Schedule for requested Training time will be forwarded by the Course

Manager, to the appropriate CGFD Assistant Chief for review. Upon review and approval, the schedule will be forwarded to the appropriate CGFD personnel.

6. ATTIRE. Students will wear proper attire as defined below:

a. Pants b. Work or other durable shoes (no sneakers) c. Any durable shirt or sweatshirt with appropriate lettering identifying individual as a Fire

Intern student with CAC.

7. PERSONAL PROTECTIVE EQUIPMENT (PPE). CAC will provide the student with appropriate PPE, which will include Structural Fire Fighting equipment. This includes:

a. NFPA Approved Firefighting Helmet b. NFPA Approved Turnout Coat c. NFPA Approved Turnout Pants d. NFPA Approved Turnout Boots e. NFPA Approved Nomex Hood f. NFPA Approved Gloves g. NFPA Approved SCBA

If the student is providing his/her equipment, it must be inspected by Course Manager or his/her designee.

8. No financial remuneration shall be made by either party to the other or to the students during the training. The training activities of the students shall not be for the purpose of supplanting the services of regular paid employees of CGFD.

9. AGENCY POLICIES. Students shall be required to comply with all applicable policies and

regulations of CAC and CGFD while training with CGFD personnel, and inside CGFD facilities.

10. REMOVAL. Either CGFD or CAC, in their sole discretion, shall have the right to remove any student from the training program.

11. INDEMNIFICATION. Except to the extent attributable to the intentional acts or omissions of the party seeking indemnification, each party shall indemnify, protect, defend and hold harmless the other party from and against any and all claims and liabilities including but not limited to damages, expenses, costs and attorney’s fees, arising by virtue of any intentional acts or omissions by the indemnifying party its officers, employees, agents and volunteers relating to this Agreement.

12. INSURANCE. During term of this Agreement, both parties shall maintain the insurance policies specified below.

The policies shall be issued by companies licensed in Arizona with a current A.M. Best rating of A: VIII or better. CGFD acknowledges that CAC is insured through the Arizona School Risk Retention Trust, and accepts such insurance as satisfying the requirements of this agreement. Before any student is assigned to training sessions on CGFD property, each party shall furnish the


G.15

of 4

other with certificates of insurance evidencing the required coverage’s, conditions, and limits required by this provision. The insurance policies, except Workers’ Compensation and Professional Liability, shall be endorsed to name the other party, its agents, officers, officials, employees, and volunteers as additional insureds.

If the policies required by this provision are written on a “claims made” basis, coverage shall extend for two (2) years past completion of the last student’s training session on CGFD property/facility, and must be evidenced by annual certificates of insurance. The insurance policies shall be endorsed stating that they shall not expire, be cancelled, suspended, voided or materially changed without the insurer endeavoring to provide thirty (30) days written notice by certified mail to the other party. The insurance company shall agree to notify the other party, in writing, of the default in payment of insurance premiums no less than ten (10) days prior to cancellation of the insurance. Each party’s insurance must be primary, and any insurance or self-insurance maintained by the other party shall not contribute to this. The following coverage is required: COMMERCIAL GENERAL LIABILITY insurance with a limit of not less than $1,000,000 per occurrence for bodily injury, property damage, personal injury, products and completed operations, and blanket contractual coverage, including but not limited to, the liability assumed under the indemnification provisions of this Agreement; AUTOMOBILE LIABILITY insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to each party’s owned, hired, and non-owned vehicles; WORKERS’ COMPENSATION insurance with limits statutorily required by any federal or state law and Employer’s Liability Insurance of not less than $100,000 for each accident, $100,000 disease for each employee, and $500,000 disease policy limit; and PROFESSIONAL LIABILITY insurance covering acts, errors, mistakes, and omissions arising out of the work or services performed by each party, or any person acting on behalf of the party, with a limit of not less than $1,000,000 per claim.

13. COOPERATION. Each party shall recognize and promote the accomplishment of the mutual objectives contained in the Agreement.

14. HEALTH STANDARDS. CAC shall ensure that students meet minimum health and other

standards established by applicable law.

15. NONDISCRIMINATION. Both parties shall comply with all federal, state, and local laws, rules, regulations, and executive orders concerning non-discrimination in employment and services on the basis of sex, sexual orientation, race, disability, religion, national origin, age or veteran’s status.

16. INDEPENDENT CONTRACTOR. The parties shall at all times be deemed to be independent; this Agreement does not create an agency or joint venture relationship. Either party’s employees


G.15

of 4

shall not be regarded as employees or agents of the other for any reason, except as outlined in Paragraph 3 above.

17. EQUIPMENT. CGFD will provide firefighting equipment in good working order to the students for their training exercises. This equipment will include items necessary to perform the training exercises as outlined by the Course Manager and as given to the authorized CGFD representative.

18. REPAIR OF EQUIPMENT. If any equipment needs repairs (as the result of damage by student(s), the authorized CGFD representative shall make known the deficiency found, and present in it writing to the Course Manager a request for the necessary repairs. This memo shall be forwarded to the College FSC Program Manager or CAC representative.

19. FACILITIES. CGFD will provide facilities for the “hands-on” training for students.

20. COMPENSATION. No exchange of moneys will occur for use of equipment and facilities for use by students in “hands-on” training, except in Paragraph 17 and 18 above. However, it is recognized that the use of equipment and facilities has a certain value, so CAC agrees to provide at no cost to CGFD:

a. Meeting rooms for CGFD training and meetings for mutually agreed upon dates and times; b. Positions in seminars and classes for the mutually agreed upon number of CGFD

personnel and mutually agreed upon seminars and classes; c. CAC instructors for CGFD instruction and training for mutually agreed upon training.

21. AMENDMENTS. This agreement may not be modified except by written Amendment signed by both parties

22. GOVERNING LAW. This agreement shall be governed by the laws of the State of Arizona and

venue of any legal action taken pursuant to this agreement shall be in Pinal County.

23. CANCELLATION. Either party may cancel this Agreement under Arizona Revised Statute §38-511, the terms of which are incorporated herein.

24. FUNDS UNAVAILABLE. Each party has sufficient funds for the obligations anticipated under this Agreement. Either party may terminate this Agreement if funds become unavailable for the Program.

Central Arizona College Casa Grande Fire Department 8470 N Overfield Rd 377 E Val Vista Boulevard Coolidge, AZ 85128 Casa Grande, AZ 85122

Name: Chris Wodka Name: Scott Miller

Title: Vice President, Business Affairs/CFO Title: Fire Chief

Date: Date:


G.15

AGENDA ITEM:

DATE: 3/7/2016

CITY OF CASA GRANDE




Purchase Holmatro Extrication Replacement

Equipment from Extrication Concepts LLC.

RECOMMENDATION:

It is recommended that the Mayor and City Council adopt a resolution to purchase a complete set of Holmatro extrication equipment to Extrication Concepts LLC in an amount not to exceed $30,387.28.

DISCUSSION:

Through the City's sole source process it is recommended that we purchase a complete Holmatro extrication set to replace a set that has been in use since 1997. The useful life span of this type of equipment is approximately 15-years. The Holmatro set being requested for replacement has been in service since 1997 for the fire department and it's technology is three generations old. The Casa Grande Fire Department submitted this request through the Capital Replacement Process during the 2015/16 budget process. This request is for a complete set of Holmatro CORE technology extrication tools, which includes a dual pump power plant, spreader, cutter, adjustable ram, two CORE hoses, adapter, bracket, ram support and LED lights for a total of $30,387.28.

FISCAL IMPACT:

This is a budgeted purchase identified in the 2015/16 FY Capital Replacement Budget for $40,000.00. The only ongoing impact will be the annual maintenance for the tool and generator.


Reviewed by




G.16

ALTERNATIVES:

Continue to utilize 19-year old outdated extrication equipment that this purchase is intended to replace. Prepared by: Recommended by: Approved by:

Scott Miller

Scott Miller



G.16

RESOLUTION NO. _______ A RESOLUTION OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, ACCEPTING THE SOLE SOURCE PROVIDER OFFER FROM EXTRICATION CONCEPTS, LLC TO PROVIDE HOLMATRO EXTRICATION EQUIPMENT; AUTHORIZING EXPENDITURE OF PUBLIC FUNDS IN AN AMOUNT NOT TO EXCEED $30,387.28; AND AUTHORIZING THE EXECUTION OF A CONTRACT.

BE IT RESOLVED by the Council of the City of Casa Grande, Arizona, as follows: The Mayor and Council of the City of Casa Grande hereby authorize: 1. Accepting the sole source provider offer from Extrication Concepts, LLC to

provide Holmatro extrication equipment for the City’s Fire Department. 2. Expenditure of public funds in an amount not to exceed $30,387.28. 3. Execution by the City Manager of the contract in accordance with the terms

contained in Extrication Concepts, LLC’s letter of offer (identified in City records as C.G. Contract No. __________).


Arizona, this _____ day of March, 2016.

______________________________ Mayor ATTEST: APPROVED AS TO FORM: __________________________ ______________________________ City Clerk, MMC City Attorney FD R-Extrication Concepts LLC for Holmatro Extrication Replacement Equipment


G.16


G.16

AGENDA ITEM:

DATE: 3/7/2016

CITY OF CASA GRANDE



Resolution

Ordinance


Public Hearing

Other

MARICOPA COUNTY COMMUNITY

COLLEGE DISTRICT

VEHICULAR FIELD TRAINING

AGREEMENT

RECOMMENDATION:

It is recommended that the Mayor and City Council approve a resolution authorizing the City

Manager to sign an agreement between Maricopa County Community College District (MCCCD)

and the City of Casa Grande Fire Department to provide vehicluar clinical experience for

paramedic and emergency medical technician students through a Vehiclular Field Training

Agreement.

DISCUSSION:

This Vehicular Field Training Agreement allows MCCCD students in the Emergency Medical

Technican (EMT) and Certified Emergency Paramdic (CEP) programs to have vehicular time with

preceptors in the field. These programs are both State of Arizona Department of Health Services

certified program through MCCCD. This program requires CEP and EMT students to gain clinical

experience by spending time riding with engine companies as first responders.

FISCAL IMPACT:

There is no fiscal impact to the Department.


Reviewed by




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ALTERNATIVES:

Approval of the recommendation is intended to improve the student’s patient care and provide a

supervised learning experience. Denial of the recommendation could leave these students looking

for other alternatives.


Scott Miller

Scott Miller



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GRANDE, ARIZONA, AUTHORIZING A VEHICULAR FIELD

TRAINING AGREEMENT BETWEEN MARICOPA COUNTY

COMMUNITY COLLEGE DISTRICT AND THE CITY OF

CASA GRANDE FIRE DEPARTMENT TO PROVIDE

VEHICULAR FIELD TRAINING EXPERIENCE FOR

PARAMEDIC STUDENTS; AND AUTHORIZING THE

EXECUTION OF A CONTRACT.

BE IT RESOLVED by the Council of the City of Casa Grande, Arizona, as follows:


A. A Vehicular Field Training Agreement between Maricopa County

Community College District and the City of Casa Grande Fire Department

to provide vehicular field training experience for paramedic students; and

B. Execution of an Agreement with the above-named entity (identified in

City records as C.G. Contract No. __________) by the City Manager.


Arizona, this ____ day of March, 2016.

____________________________

Mayor


_________________________________ ____________________________


FD R-Maricopa County Community College District for Vehicular Field Training Agreement


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MC-VFTA (03/30/10) Page 1 of 5

VEHICULAR FIELD TRAINING AGREEMENT

BETWEEN MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT

AND CITY OF CASA GRANDE FIRE DEPARTMENT

This Agreement (“Agreement”) is entered into by and between the Maricopa County Community College District (“MCCCD”), a political subdivision of the State of Arizona, on behalf of its Colleges and Skill Centers ("College") [Addendum A] and City of Casa Grande Fire Department ("Agency").

BACKGROUND

A. The Parties wish to cooperate in providing instruction for the education and training of students to become certified emergency medical technicians/paramedics by the Arizona Department of Health Services ("ADHS").

B. College has the ability and resources to provide the necessary classroom education and clinical experiences

(“Program”) for students to receive their emergency medical technician/paramedic certification.

C. Agency has the ability and resources to provide the vehicular field experience ("Training") necessary for

students to receive their emergency medical technician/paramedic certification required by ADHS.

D. The parties agree that the sole purpose of this Agreement is to train students, and not to provide a service. The parties are not business associates under the Health Insurance Portability and Accountability Act.

AGREEMENT

The parties agree as follows:

1. Medical Director. College agrees to provide a qualified physician to serve as Medical Director for the Training. The Medical Director shall have complete medical control over the performance of this Agreement.

2. Program Director. College agrees to provide a Program Director who will be directly responsible for

coordinating and scheduling all Training with the Agency.

3. Instruction. College agrees to provide all classroom instruction and clinical experience necessary for students to qualify for the Training. The educational experience provided by College shall be of such quality to satisfy professional standards of the Program.

4. Supervision. Students assigned to Training shall each be under the supervision of a preceptor who shall be provided by Agency and approved by College.

5. Emergency Services. While participating in Training, students shall be permitted to perform only those emergency medical services that comply with applicable ADHS rules relating to paramedical training.

6. Agency Policies. Students shall be required to comply with all applicable policies and regulations of the Agency while with Agency personnel.


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7. Removal. The Agency shall have the right to remove any student from the Training program.

8. Insurance. Each party shall maintain during this Agreement insurance policies for the coverages specified below issued by companies licensed in Arizona with a current A.M. Best rating of A:VIII or better. Before any Student is assigned to Agency, each party shall furnish the other with certificates of insurance evidencing the required coverages, conditions, and limits required by this Agreement. Agency may provide by letter that it is self-insured for any of the types of policies required and the amount of the self insurance. Agency shall forward its certificate to the following address:

MCCCD Risk Manager 2411 West 14th Street

Tempe, AZ 85281 480-731-8879 / 480-731-8890 (fax)

The insurance policies, except Workers’ Compensation and Professional Liability, shall be endorsed to name the other party, its agents, officers, officials, employees, and volunteers as additional insureds with the following language or its equivalent:

[Name of party], its agents, officers, officials, employees, and volunteers are hereby named as

additional insureds as their interest may appear.

If any insurance policies are written on a “claims made” basis, coverage shall extend for two years past completion of the last student assignment to the Agency and must be evidenced by annual certificates of insurance. The insurance policies shall be endorsed stating that they shall not expire, be cancelled, suspended, voided or materially changed without 30 days written notice by certified mail to the other party. Each party’s insurance must be primary, and any insurance or self-insurance maintained by either party shall not contribute to it. The following coverage is required:

8.1. Commercial General Liability insurance with a limit of not less than $1,000,000 per occurrence for bodily injury, property damage, personal injury, products and completed operations, including but not limited to, the liability assumed under the indemnification provisions of this Agreement;

8.2. Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to each party’s owned, hired, and non-owned vehicles;

8.3. Professional Liability insurance covering acts, errors, mistakes, and omissions arising out of the work or services performed by each party, or any person employed by each party, with a limit of not less than $1,000,000 each claim; and

8.4. Workers’ Compensation insurance with limits statutorily required by any Federal or state law and Employer’s Liability insurance of not less than $100,000 for each accident, $100,000 disease for each employee, and $500,000 disease policy limit.

9. Indemnification. To the fullest extent permitted by law, each party shall defend, indemnify, and hold harmless the other its agents, officers, officials, employees, and volunteers from and against all claims, damages, losses, and expenses (including but not limited to attorney fees and court costs) arising from the acts, errors, mistakes, omissions, work or service of the indemnifying party, its agents, employees, or any tier of that party’s subcontractors in the performance of this Agreement. The insurance requirements of this Agreement will not be construed as limiting the scope of this indemnification.


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10. Cooperation. Each party shall recognize and promote the accomplishment of the mutual objectives contained in this Agreement.

11. Health Standards. College shall insure that students meet minimum health and other standards established by applicable law.

12. Bloodborne Pathogens. College shall comply with Agency and Federal Occupational Safety and Health Administration (OSHA) Bloodborne Pathogen Regulations and shall educate students regarding the procedures used at College. In the event a student experiences an occupational exposure to a blood or other body fluids, College shall provide all evaluations and follow up. Agency shall provide College promptly with written information regarding the circumstances under which the exposure incident occurred.

13. Notices. All notices required to be given under this Agreement shall be sufficient if sent by electronic mail, facsimile, or U.S. Mail as follows:

For MCCCD: Margaret E. McConnell, Assistant General Counsel Maricopa County Community College District 2411 West 14th Street, Tempe, AZ 85281-6942 Tel: 480-731-8888 Fax: 480-731-8890

For Agency:

Tel: Fax:

14. Non-Discrimination. Both parties shall comply with all federal, state, and local laws, rules, regulations, and executive orders concerning non-discrimination in employment and services on the basis of sex, race, disability, religion, national origin, or veteran's status.

15. Independent Contractor. College faculty, staff, and students are not officers, agents, or employees of the Agency.

16. Governing Law. This Agreement shall be governed by the laws of the State of Arizona.

17. Integration. This Agreement contains the entire understanding between the parties. All prior negotiations between the parties are merged into this Agreement, and there are no other understandings or agreements. This Agreement may not be modified except by written amendment signed by both parties.

18. Conflict of Interest. MCCCD may terminate this Agreement for a conflict of interest as specified in Arizona Revised Statutes §38-511.

19. Authorized Signature. Each party to this Agreement represents that the person signing this Agreement on its behalf is authorized by each respective party to do so.

20. Effective Date. The effective date of this Agreement is the date on which the agreement was duly executed. This agreement may be terminated by either party with written notice to the other party at least ninety (90) days prior to the next succeeding semester or school term, and in the case of termination, the affiliation between the Agency and the College shall continue until all those students then participating in the Training at the Agency have completed the Training, except as provided in Paragraph 18 of this Agreement.


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AGENCY: City of Casa Grande Fire Department

By:

Its Authorized Agent Date:

Name:

Title:

MCCCD: MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT for its Colleges and Skill Centers

By: Margaret E. McConnell Assistant General Counsel

Date:


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ADDENDUM A VEHICULAR FIELD TRAINING AGREEMENT

Maricopa County Community College District *

Chandler Gilbert Community College 2626 East Pecos Road, Chandler, AZ 85225

Estrella Mountain Community College 3000 North Dysart Road, Avondale, AZ 85232

GateWay Community College 108 North 40th Street, Phoenix, AZ 85034

Glendale Community College 6000 West Olive Avenue, Glendale, AZ 85302

Mesa Community College 1833 West Southern Avenue, Mesa, AZ 85202

Paradise Valley Community College 18401 North 32nd Street, Phoenix, AZ 85032

Phoenix College 1202 West Thomas Road, Phoenix, AZ 85013

Rio Salado College 2323 West 14th Street, Tempe, AZ 85281

Scottsdale Community College 9000 East Chaparral Road, Scottsdale, AZ 85256

South Mountain Community College 7050 South 24th Street, Phoenix, AZ 85040

* Satellite Campuses and the Maricopa Skill Centers are not listed.


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AGENDA ITEM:

DATE: 3/7/2016

CITY OF CASA GRANDE




Request authorization to accept grant funds

from the Operation Stonegarden Program in the

amount of $122,626 and authorize budget

transfers.

RECOMMENDATION: The Police Department requests authorization to accept grant funds

from the Arizona Department of Homeland Security (AZDOHS) that were received from the Operation Stonegarden Program in the amount of $122,626.00

DISCUSSION: Each year, the Department receives various assistance of funding for equipment

and overtime from the Arizona Department of Homeland Security. This year, the Department has been awarded $122,626.00. The funds will be used for overtime, employee related expenses and vehicle mileage reimbursement for officers to continue coordinated Operation Stonegarden details.

FISCAL IMPACT: No matching funds are required. Upon approval necessary transfers will

occur within the grants fund (fund 220) to establish required spending authority equal to the amount of the grant.

ALTERNATIVES: Not to accept funds.


Frank Alanis

Chris Vasquez

Larry Rains Police Lieutenant Interim Director of Police

Services City Manager


Reviewed by




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A RESOLUTION OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDS FROM THE ARIZONA DEPARTMENT OF HOMELAND SECURITY FOR THE CITY OF CASA GRANDE; AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH THE ARIZONA DEPARTMENT OF HOMELAND SECURITY ON BEHALF OF THE 2015 HOMELAND SECURITY GRANT PROGRAM FOR OPERATION STONEGARDEN; AUTHORIZING THE CITY FINANCE DIRECTOR TO ACCEPT AND DISBURSE FUNDS AS NECESSARY AND AUTHORIZING THE TRANSFER OF BUDGET AUTHORITY.

BE IT RESOLVED by the Council of the City of Casa Grande, Arizona, as follows: Section 1. Authorization to Accept Grant Funds The Mayor and Council of the City of Casa Grande hereby authorize the City Manager to accept Arizona Department of Homeland Security grant funds in the amount of $122,626.00 for the City of Casa Grande for the 2015 Homeland Security Grant Program, Operation Stonegarden, to purchase equipment and fund overtime pay for sworn personnel who work Operation Stonegarden details through the City’s Police Department. Section 2. Authorization to Execute Contract The Mayor and Council of the City of Casa Grande hereby authorize the City Manager to execute a contract with the Arizona Department of Homeland Security (15-AZDOHS-OPSG-150313-01) on behalf of the 2015 Homeland Security Grant Program, with the terms and conditions as specified in Casa Grande Contract No. ____________ for the above stated grant amount. Section 3. Authorization to Accept and Disburse Funds The Mayor and Council of the City of Casa Grande hereby authorize the City Finance Director to accept and disburse the necessary funds for the accomplishment of the purpose for the grant award. Section 4. Authorization for Budgetary Transfers The Mayor and Council of the City of Casa Grande hereby authorize the City Finance Director to transfer budget authority within the Grants Fund as reasonably necessary or required to account for the receipt and expenditure of grant funds.


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PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this _____ day of March, 2016. ___________________________ Mayor ATTEST: APPROVED AS TO FORM: __________________________ ___________________________ City Clerk City Attorney PD R-Grant Fund Acceptance for 2015 Homeland Security for the Operation Stonegarden Program


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15-AZDOHS-OPSG- Any unauthorized changes to this document will result in termination of this award. Version 9/23/2015 Page 1

SUBRECIPIENT AGREEMENT Operation Stonegarden Grant Program – Overtime and Mileage

15-AZDOHS-OPSG-

Enter Subrecipient Agreement Number Above (e.g., 150xxx-xx)

Between

The Arizona Department of Homeland Security

And

Enter the Name of the Subrecipient Agency Above WHEREAS, A.R.S. § 41-4254 charges the Arizona Department of Homeland Security (AZDOHS) with the responsibility of administering funds. THEREFORE, it is agreed that the AZDOHS shall provide funding to the Enter the Name of the Subrecipient Agency Above (subrecipient) for services under the terms of this Subrecipient Agreement. I. PURPOSE OF AGREEMENT

The purpose of this Agreement is to specify the responsibilities and procedures for the subrecipient’s role in administering homeland security grant funds.

II. TERM OF AGREEMENT, TERMINATION AND AMENDMENTS

This Agreement shall become effective on January 1, 2016 and shall terminate on December 31, 2016. The obligations of the subrecipient as described herein will survive termination of this agreement.

III. DESCRIPTION OF SERVICES The subrecipient shall provide the services for the State of Arizona, Arizona Department of Homeland Security as approved in the grant application titled “OPSG Overtime and Mileage” and funded at $ (as may have been modified by the award letter). Enter Funded Amount Above

IV. MANNER OF FINANCING The AZDOHS shall under the U.S. Department of Homeland Security grant #EMW-2015-SS-00084-S01 and CFDA #97.067: a) Provide up to $ to the subrecipient for services provided under

Paragraph III. Enter Funded Amount Above

b) Payment made by the AZDOHS to the subrecipient shall be on a reimbursement basis only and is conditioned upon receipt of proof of payment and applicable, accurate and complete reimbursement documents, as deemed necessary by the AZDOHS, to be submitted by the subrecipient. A listing of acceptable documentation can be found at www.azdohs.gov. Payments will be contingent upon receipt of all reporting requirements of the subrecipient under this Agreement.

150313-01

Casa Grande Police Department


122,626

122,626

150313-01


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V. FISCAL RESPONSBILITY It is understood and agreed that the total amount of the funds used under this Agreement shall be used only for the project as described in the application. Any modification to quantity or scope of work must be preapproved in writing by the AZDOHS. Therefore, should the project not be completed, the subrecipient shall reimburse said funds directly to the AZDOHS immediately. If the project is completed at a lower cost than the original budget called for, the amount reimbursed to the subrecipient shall be for only the amount of dollars actually spent by the subrecipient in accordance with the approved application. For any funds received under this Agreement for which expenditure is disallowed by an audit exemption or otherwise by the AZDOHS, the State, or Federal government, the subrecipient shall reimburse said funds directly to the AZDOHS immediately.

VI. FINANCIAL AUDIT/PROGRAMMATIC MONITORING The subrecipient agrees to terms specified in A.R.S. § 35-214 and § 35-215. a) In addition, in compliance with the Federal Single Audit Act (31 U.S.C. par. 7501-7507), as

amended by the Single Audit Act Amendments of 1996 (P.L. 104 to 156), the subrecipient must have an annual audit conducted in accordance with 2 CFR 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) if the subrecipient expends more than $750,000 from Federal awards. If the subrecipient has expended more than $750,000 in Federal dollars, a copy of the subrecipient’s audit report for the previous fiscal year and subsequent years within the period of performance is due annually to AZDOHS within nine (9) months of the subrecipient’s fiscal year end.

b) Subrecipients will be monitored periodically by the AZDOHS staff, both programmatically and

financially, to ensure that the project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met. Monitoring will be accomplished through a combination of office-based reviews and on-site monitoring visits. Monitoring can involve aspects of the work involved under this contract including but not limited to the review and analysis of the financial, programmatic, equipment, performance, and administrative issues relative to each program and will identify areas where technical assistance and other support may be needed.

VII. APPLICABLE FEDERAL REGULATIONS

The subrecipient must comply with the Notice of Funding Opportunity (NOFO) Office of Management and Budget Code of Federal Regulations (CFR) 2 CFR 200: Uniform Guidance. The NOFO for this program is hereby incorporated into your award agreement by reference. By accepting this award, the subrecipient agrees that all allocation and use of funds under this grant will be in accordance with the requirements contained in the NOFO. Where applicable and with prior written approval from AZDOHS/DHS/FEMA, HSGP Program recipients using funds for construction projects must comply with the Davis-Bacon Act (40 U.S.C. 3141 et seq.). Recipients must ensure that their contractors or subcontractors for construction projects pay workers no less than the prevailing wages for laborers and mechanics employed on projects of a character similar to the contract work in the civil subdivision of the state in which the work is to be performed. Additional information regarding compliance with the Davis-Bacon Act, including Department of Labor (DOL) wage determinations, is available from the following website http://www.dol.gov/compliance/laws/comp-dbra.htm.

150313-01


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Included within the above mentioned guidance documents are provisions for the following: National Incident Management System (NIMS) The subrecipient agrees to remain in compliance with National Incident Management System (NIMS) implementation initiatives as outlined in the applicable Notice of Funding Opportunity (NOFO). Environmental Planning and Historic Preservation The subrecipient shall comply with Federal EHP regulations, laws and Executive Orders as applicable. Subrecipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the DHS/FEMA EHP review process. The EHP review process involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation so that DHS/FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. In some cases, DHS/FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. The EHP review process must be completed before funds are released to carry out the proposed project. DHS/FEMA will not fund projects that are initiated without the required EHP review. Additionally, all recipients are required to comply with DHS/FEMA EHP Policy Guidance. This EHP Policy Guidance can be found in FP 108-023-1, Environmental Planning and Historic Preservation Policy Guidance, and FP 108.24.4, Environmental Planning and Historical Preservation Policy. Consultants/Trainers/Training Providers Billings for consultants/trainers/training providers must include at a minimum: a description of services; dates of services; number of hours for services performed; rate charged for services; and, the total cost of services performed. Consultant/trainer/training provider costs must be within the prevailing rates; must be obtained under consistent treatment with the procurement policies of the subrecipient and 2 CFR 200; and shall not exceed the maximum of $450 per day per consultant/trainer/training provider unless prior written approval is granted by the AZDOHS. In addition to the per day $450 maximum amount, the consultant/trainer/training provider may be reimbursed reasonable travel, lodging, and per diem not to exceed the State rate. Itemized receipts are required for lodging and travel reimbursements. The subrecipient will not be reimbursed costs other than travel, lodging, and per diem on travel days for consultants/trainers/training providers. Contractors/Subcontractors The subrecipient may enter into written subcontract(s) for performance of certain of its functions under the contract in accordance with terms established in 2 CFR 200 and the NOFO. The subrecipient agrees and understands that no subcontract that the subrecipient enters into with respect to performance under this Agreement shall in any way relieve the subrecipient of any responsibilities for performance of its duties. The subrecipient shall give the AZDOHS immediate notice in writing by certified mail of any action or suit filed and prompt notice of any claim made against the subrecipient by any subcontractor or vendor which, in the opinion of the subrecipient, may result in litigation related in any way to the Agreement with the AZDOHS. Personnel and Travel Costs All grant funds expended for personnel, travel, lodging, and per diem must be consistent with the subrecipient’s policies and procedures; and the State of Arizona Accounting Manual (SAAM); must be applied uniformly to both federally financed and other activities of the agency; and will be reimbursed at the most restrictive allowability and rate. At no time will the subrecipient’s

150313-01


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reimbursement(s) exceed the State rate established by the Arizona Department of Administration, General Accounting Office Travel Policies: https://gao.az.gov. Procurement The subrecipient shall comply with all internal agency procurement rules/policies and must also comply with Federal procurement rules/policies as outlined in section VII and all procurement must comply with Arizona State procurement code and rules. The Federal intent is that all Homeland Security Funds are awarded competitively. The subrecipient shall not enter into a Noncompetitive (Sole or Single Source) Procurement Agreement, unless prior written approval is granted by the AZDOHS. The Noncompetitive Procurement Request Form and instructions are located on the AZDOHS website: www.azdohs.gov/grants/. Training and Exercise The subrecipient agrees that any grant funds used for training and exercise must be in compliance with the applicable NOFO. All training must be approved through the ADEM/AZDOHS training request process prior to execution of training contract(s). All exercises must utilize the FEMA Homeland Security Exercise and Evaluation Program (HSEEP) guidance for exercise design, development, conduct, evaluation and reporting. Subrecipient agrees to: a) Submit an exercise summary and attendance/sign-in roster to AZDOHS with all exercise reimbursement requests.

b) Within 90 days of completion of an exercise, or as prescribed by the most current HSEEP

guidance, the exercise host subrecipient is required to email the After Action Report/Improvement Plan (AAR/IP) to the local County Emergency Manager, the AZDOHS Strategic Planner, and the Arizona Division of Emergency Management (ADEM) Exercise Branch.

Nonsupplanting Agreement The subrecipient shall not use funds to supplant State or Local funds or other resources that would otherwise have been made available for this program/project. Further, if a position created by a grant is filled from within, the vacancy created by this action must be filled within thirty (30) days. If the vacancy is not filled within thirty (30) days, the subrecipient must stop charging the grant for the new position. Upon filling the vacancy, the subrecipient may resume charging for the grant position. E-Verify Compliance requirements for A.R.S. § 41-4401—immigration laws and E-Verify requirement.

a) The subrecipient warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. § 23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program).

b) A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the subrecipient may be subject to penalties up to and including termination of the Agreement.

c) The AZDOHS retains the legal right to inspect the papers of any employee who works on the Agreement to ensure that the subrecipient is complying with the warranty under paragraph (a) above.

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Property Control Effective control and accountability must be maintained for all property. The subrecipient must adequately safeguard all such property and must assure that it is used for authorized purposes as described in the NOFO, grant application, and Code of Federal Regulations 2 CFR 200. The subrecipient shall exercise caution in the use, maintenance, protection and preservation of such property. a) Equipment shall be used by the subrecipient in the program or project for which it was

acquired as long as needed, whether or not the program or project continues to be supported by federal grant funds. Subrecipient is required to maintain and utilize equipment as outlined in 2 CFR 200.313 - Equipment. Any loss, damage, or theft shall be investigated and reported to the AZDOHS.

b) Nonexpendable Property and Capital Assets:

1. Nonexpendable Property is property which has a continuing use, is not consumed in use, is of a durable nature with an expected service life of one or more years, has an acquisition cost of $5,000 (Five Thousand Dollars) or more, and does not become a fixture or lose its identity as a component of other equipment or systems.

2. A Capital Asset is any personal or real property, or fixture that has an acquisition cost of

$5,000 (Five Thousand Dollars) or more per unit and a useful life of more than one year.

c) A Property Control Form (if applicable) shall be maintained for the entire scope of the program or project for which property was acquired through the end of its useful life and/or disposition. All Nonexpendable Property and Capital Assets must be included on the Property Control Form. The subrecipient shall provide AZDOHS a copy of the Property Control Form with the final quarterly programmatic report. A Property Control Form can be located at www.azdohs.gov/Grants/. The subrecipient agrees to be subject to equipment monitoring and auditing by state or federal authorized representatives to verify information.

d) A physical inventory of Nonexpendable Property and Capital Assets must be taken and the

results reconciled with the Property Control Form at least once every two years.

1. A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft shall be investigated and reported to AZDOHS.

2. Adequate maintenance procedures must be developed to keep the property in good

condition.

e) When Nonexpendable Property and/or Capital Assets are no longer in operational use by the subrecipient, an updated Property Control Form must be submitted to AZDOHS immediately. The disposition of equipment shall be in compliance with the AZDOHS Disposition Guidance and 2 CFR 200. If the subrecipient is requesting disposition of Capital Assets for reasons other than theft, destruction, or loss, the subgrantee must submit an Equipment Disposition Request Form and receive approval prior to the disposition. The Equipment Disposition Request Form can be found at www.azdohs.gov/Grants/.

Allowable Costs The allowability of costs incurred under this agreement shall be determined in accordance with the general principles of allowability and standards for selected cost items as set forth in the applicable Code of Federal Regulations, authorized equipment lists, and guidance documents referenced above.

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a) The subrecipient agrees that grant funds for any indirect costs that may be incurred are in accordance with 2 CFR 200 and the NOFO.

b) The subrecipeint agrees that grant funds are not to be expended for any Management and Administrative (M&A) costs that may be incurred by the subrecipient for administering these funds unless explicitly applied for and approved in writing by the AZDOHS and shall be in compliance with the applicable NOFO.

VIII. DEBARMENT CERTIFICATION

The subrecipient agrees to comply with the Federal Debarment and Suspension regulations as outlined in the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions.” All recipients must comply with Executive Orders 12549 and 12689, which provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government.

IX. FUNDS MANAGEMENT The subrecipient must maintain funds received under this Agreement in separate ledger accounts and cannot mix these funds with other sources. The subrecipient must manage funds according to applicable Federal regulations for administrative requirements, costs principles, and audits. The subrecipient must maintain adequate business systems to comply with Federal requirements. The business systems that must be maintained are:

Financial Management Procurement Personnel Property Travel

A system is adequate if it is 1) written; 2) consistently followed – it applies in all similar circumstances; and 3) consistently applied – it applies to all sources of funds.

X. REPORTING REQUIREMENTS Regular reports by the subrecipient shall include: a) Programmatic Reports

The subrecipient shall provide quarterly programmatic reports to the AZDOHS within fifteen (15) working days of the last day of the quarter in which services are provided. The subrecipient shall use the form provided by the AZDOHS to submit quarterly programmatic reports. The report shall contain such information as deemed necessary by the AZDOHS. The subrecipient shall use the Quarterly Programmatic Report form, which is posted at www.azdohs.gov/Grants/. If the scope of the project has been fully completed and implemented, and there will be no further updates, then the quarterly programmatic report for the quarter in which the project was completed will be sufficient as the final report. The report should be marked as final and should be inclusive of all necessary and pertinent information regarding the project as deemed necessary by the AZDOHS. Quarterly programmatic reports shall be submitted to the AZDOHS until the entire scope of the project is completed.

b) Quarterly Programmatic Reports are due: January 15 (for the period from October 1– December 31) April 15 (for the period from January 1 – March 31) July 15 (for the period from April 1 – June 30) October 15 (for the period from July 1 – September 30)

c) Final Quarterly Report:

The final quarterly report is due no more than fifteen (15) days after the end of the performance period. Subrecipients may submit a final quarterly report prior to the end of the

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performance period if the scope of the project has been fully completed and implemented. The Property Control Form is due with the final quarterly report (if applicable).

d) Property Control Form – if applicable:

The subrecipient shall provide the AZDOHS a copy of the Property Control Form with the final quarterly report.

a. In case of equipment disposition:

The Property Control Form shall be updated and a copy provided to AZDOHS no more than forty-five (45) calendar days after equipment disposition, if applicable. The disposition of equipment must be in compliance with the AZDOHS Disposition Guidance and 2 CFR 200.313.

e) Financial Reimbursements

The subrecipient shall provide as frequently as monthly but not less than quarterly requests for reimbursement. Reimbursement requests are only required when expenses have been incurred. Reimbursement requests shall be submitted with the Reimbursement Form provided by the AZDOHS staff. The subrecipient shall submit a final reimbursement request for expenses received and invoiced prior to the end of the termination of this Agreement no more than forty-five (45) calendar days after the end of the Agreement. Requests for reimbursement received later than forty-five (45) days after the Agreement termination will not be paid. The final reimbursement request as submitted shall be marked FINAL.

The AZDOHS requires that all requests for reimbursement are submitted via U.S. mail (United States Postal Service), FedEx, UPS, etc. or in person. Reimbursement requests submitted via fax or by any electronic means will not be accepted. The AZDOHS reserves the right to request and/or require any supporting documentation it feels necessary in order to process reimbursements.

All reports shall be submitted to the contact person as described in Paragraph XL, NOTICES, of this Agreement.

XI. ASSIGNMENT AND DELEGATION The subrecipient may not assign any rights hereunder without the express, prior written consent of both parties.

XII. AMENDMENTS Any change in this Agreement including but not limited to the Description of Services and budget described herein, whether by modification or supplementation, must be accomplished by a formal Agreement amendment signed and approved by and between the duly authorized representative of the subrecipient and the AZDOHS. The AZDOHS shall have the right to immediately amend this Agreement so that it complies with any new legislation, laws, ordinances, or rules affecting this Agreement. Any such amendment shall specify: 1) an effective date; 2) any increases or decreases in the amount of the subrecipient’s compensation if applicable; 3) be titled as an “Amendment,” and 4) be signed by the parties identified in the preceding paragraph. The subrecipient expressly and explicitly understands and agrees that no other method of communication, including any other document, correspondence, act, or oral communication by or from any person, shall be used or construed as an amendment or modification or supplementation to this Agreement.

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XIII. US DEPARTMENT OF HOMELAND SECURITY AGREEMENT ARTICLES Article A – Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Article B - Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or its sub-recipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 CFR § 200.313. Article C - DHS Specific Acknowledgements and Assurances All recipients of financial assistance must acknowledge and agree—and require any subrecipients, contractors, successors, transferees, and assignees acknowledge and agree—to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance review or complaint investigation conducted

by DHS.

2. Recipients must give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance.

3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports.

4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties.

6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Component and/or awarding office.

The United States has the right to seek judicial enforcement of these obligations.

Article D - Use of DHS Seal, Logo and Flags All recipients must obtain DHS’s approval prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.

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Article E - USA Patriot Act of 2001 All recipients must comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c. Among other things, the USA PATRIOT Act prescribes criminal penalties for possession of any biological agent, toxin, or delivery system of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. Article F - Trafficking Victims Protection Act of 2000 All recipients of financial assistance will comply with the requirements of the government-wide award term which implements Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104), located at 2 CFR Part 175. This is implemented in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007. In accordance with the statutory requirement, in each agency award under which funding is provided to a private entity, Section 106(g) of the TVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the award, without penalty, if the recipient or a subrecipient —

1. Engages in severe forms of trafficking in persons during the period of time that the award is in effect;

2. Procures a commercial sex act during the period of time that the award is in effect; or

3. Uses forced labor in the performance of the award or subawards under the award.

Full text of the award term is provided at 2 CFR § 175.15. Article G - Non-supplanting Requirement All recipients must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-Federal sources. Applicants or award recipients may be required to demonstrate and document that a reduction in non-Federal resources occurred for reasons other than the receipt of expected receipt of Federal funds. Article H - Lobbying Prohibitions All recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds provided under an award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal. Article I - Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. §2225(a), all recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C. §2225. Article J - Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: Travel supported by U.S. Government funds requirement, which states preference for the use of U.S. flag air carriers (air carriers holding certificates under 49 U.S.C. §41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative

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guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B138942. Article K - Federal Debt Status All recipients are required to be non-delinquent in their repayment of any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129 and form SF-424, item number 17 for additional information and guidance. Article L - False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 31 U.S.C. § 3729 which set forth that no recipient of federal payments shall submit a false claim for payment. See also 38 U.S.C. § 3801-3812 which details the administrative remedies for false claims and statements made. Article M - Duplication of Benefits State, Local and Tribal recipients must comply with 2 CFR Part §225, Appendix A, paragraph (C)(3)(c), which provides that any cost allocable to a particular Federal award or cost objective under the principles provided for in this authority may not be charged to other Federal awards to overcome fund deficiencies. Article N - Drug-Free Workplace Regulations All recipients must comply with the Drug-Free Workplace Act of 1988 (412 U.S.C. § 701 et seq.), which requires that all organizations receiving grants from any Federal agency agree to maintain a drug-free workplace. These regulations are codified at 2 CFR 3001. Article O - Copyright All recipients must affix the applicable copyright notices of 17 U.S.C. § 401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards, unless the work includes any information that is otherwise controlled by the Government (e.g., classified information or other information subject to national security or export control laws or regulations). Article P - Best Practices for Collection and Use of Personally Identifiable Information (PII) All award recipients who collect PII are required to have a publicly-available privacy policy that describes what PII they collect, how they use the PII, whether they share PII with third parties, and how individuals may have their PII corrected where appropriate. Award recipients may also find as a useful resource the DHS Privacy Impact Assessments guidance and template located at:http://www.dhs.gov/xlibrary/assets/privacy/privacy_pia_guidance_june2010.pdf and http://www.dhs.gov/xlibrary/assets/privacy/privacy_pia_template.pdf, respectively. Article Q - Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article R - Acknowledgement of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds.

Article S - Assurances, Administrative Requirements and Cost Principles Recipients of DHS federal financial assistance must complete OMB Standard Form 424B Assurances – Non-Construction Programs. Certain assurances in this document may not be

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applicable to your program, and the awarding agency may require applicants to certify additional assurances. Please contact the program awarding office if you have any questions. The administrative and audit requirements and cost principles that apply to DHS award recipients originate from 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, as adopted by DHS at 2 CFR Part 3002. Article T - Age Discrimination Act of 1975 All recipients must comply with the requirements of the Age Discrimination Act of 1975 (42 U.S.C. § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance. Article U - Americans with Disabilities Act of 1990 All recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12101–12213). Article V - Title VI of the Civil Rights Act of 1964 All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.), codified at 6 CFR Part 21 and 44 CFR Part 7, which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Article W- Civil Rights Act of 1968 All recipients must comply with Title VIII of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (42 U.S.C. § 3601 et seq.), as implemented by the Department of Housing and Urban Development at 24 CFR Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)—be designed and constructed with certain accessible features (see 24 CFR § 100.201). Article X - Limited English Proficiency (Civil Rights Act of 1964, Title VI) All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written translation. In order to facilitate compliance with Title VI, recipients are encouraged to consider the need for language services for LEP persons served or encountered in developing program budgets. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting such organizations and entities in understanding their language access obligations. DHS published the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides helpful information such as how a recipient can determine the extent of its obligation to provide language services; selecting language services; and elements of an effective plan on language assistance for LEP persons. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance

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https://www.dhs.gov/guidance-published-help-department-supported-organizations-provide-meaningful-accesspeople-limited and additional resources on http://www.lep.gov. Article Y - SAFECOM Recipients who receive awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article Z - Title IX of the Education Amendments of 1975 (Equal Opportunity in Education Act) All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.), which provides that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance. These regulations are codified at 6 CFR Part 17 and 44 CFR Part 19. Article AA - Rehabilitation Act of 1973 All recipients of must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. These requirements pertain to the provision of benefits or services as well as to employment. Article AB - Energy Policy and Conservation Act All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issues in compliance with this Act. Article AC - Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards are in 37 CFR Part 401 and the standard patent rights clause in 37 CFR § 401.14. Article AD- Procurement of Recovered Materials All recipients must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Article AE - Contract Provisions for Non-federal Entity Contracts under Federal Awards a) Contracts for more than the simplified acquisition threshold set at $150,000.

All recipients who have contracts exceeding the acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by Civilian Agency Acquisition Council and the Defense Acquisition Regulation Council as authorized by 41 U.S.C. §1908,

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must address administrative, contractual, or legal remedies in instance where contractors violate or breach contract terms and provide for such sanctions and penalties as appropriate.

b) Contracts in excess of $10,000. All recipients that have contracts exceeding $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement.

Article AF - Terrorist Financing E.O. 13224 All recipients must comply with U.S. Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of recipients to ensure compliance with the E.O. and laws. Article AG - Whistleblower Protection Act All recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.C § 2409, 41 U.S.C. 4712, and 10 U.S.C. § 2324, 41 U.S.C. §§ 4304 and 4310.

XIV. OFFSHORE PERFORMANCE OF WORK PROHIBITED

Due to security and identity protection concerns, all services under this Agreement shall be performed within the borders of the United States. All storage and processing of information shall be performed within the borders of the United States. This provision applies to work performed by subcontractors at all tiers.

XV. AGREEMENT RENEWAL This Agreement shall not bind nor purport to bind the AZDOHS for any contractual commitment in excess of the original Agreement period.

XVI. RIGHT TO ASSURANCE If the AZDOHS in good faith has reason to believe that the subrecipient does not intend to, or is unable to perform or continue performing under this Agreement, the AZDOHS may demand in writing that the subrecipient give a written assurance of intent to perform. If the subrecipient fails to provide written assurance within the number of days specified in the demand, the AZDOHS at its option may terminate this Agreement.

XVII. CANCELLATION FOR CONFLICT OF INTEREST The AZDOHS may, by written notice to the subrecipient, immediately cancel this Agreement without penalty or further obligation pursuant to A.R.S. § 38-511 if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Agreement on behalf of the State or its subdivisions (unit of Local Government) is an employee or agent of any other party in any capacity or a consultant to any other party to the Agreement with respect to the subject matter of the Agreement. Such cancellation shall be effective when the parties to the Agreement receive written notice from the AZDOHS, unless the notice specifies a later time.

XVIII. THIRD PARTY ANTITRUST VIOLATIONS The subrecipient assigns the State of Arizona any claim for overcharges resulting from antitrust violations to the extent that such violations concern materials or services supplied by third parties to subrecipient toward fulfillment of this Agreement.

XIX. AVAILABILITY OF FUNDS Every payment obligation of the AZDOHS under this Agreement is conditioned upon the availability of funds appropriated or allocated for the payment of such obligations. If the funds are not allocated and available for the continuance of this Agreement, the AZDOHS may terminate

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this Agreement at the end of the period for which funds are available. No liability shall accrue to the AZDOHS in the event this provision is exercised, and the AZDOHS shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph, including purchases and/or contracts entered into by the subrecipient in the execution of this Agreement.

XX. FORCE MAJEURE If either party hereto is delayed or prevented from the performance of any act required in this Agreement by reason of acts of God, strikes, lockouts, labor disputes, civil disorder, or other causes without fault and beyond the control of the party obligated, performance of such act will be excused for the period of the delay.

XXI. PARTIAL INVALIDITY Any term or provision of this Agreement that is hereafter declared contrary to any current or future law, order, regulation, or rule, or which is otherwise invalid, shall be deemed stricken from this Agreement without impairing the validity of the remainder of this Agreement.

XXII. ARBITRATION In the event of any dispute arising under this Agreement, written notice of the dispute must be provided to the other party within thirty (30) days of the events giving the rise to the dispute. The subrecipient agrees to terms specified in A.R.S. § 12-1518.

XXIII. GOVERNING LAW AND CONTRACT INTERPRETATION a) This Agreement shall be governed and interpreted in accordance with the laws of the State of

Arizona. b) This Agreement is intended by the parties as a final and complete expression of their

agreement. No course of prior dealings between the parties and no usage of the trade shall supplement or explain any terms in this document.

c) Either party’s failure to insist on strict performance of any term or condition of the Agreement

shall not be deemed a waiver of that term or condition even if the party accepting or acquiescing in the nonconforming performance knows of the nature of the performance and fails to object.

XXIV. ENTIRE AGREEMENT

This Agreement and its Exhibits constitute the entire Agreement between the parties hereto pertaining to the subject matter hereof and may not be changed or added to except by a writing signed by all parties hereto in conformity with Paragraph XII, AMENDMENTS. The subrecipient agrees to comply with any such amendment within ten (10) business days of receipt of a fully executed amendment. All prior and contemporaneous agreements, representations, and understandings of the parties, oral, written, pertaining to the subject matter hereof, are hereby superseded or merged herein.

XXV. RESTRICTIONS ON LOBBYING The subrecipient shall not use funds made available to it under this Agreement to pay for, influence, or seek to influence any officer or employee of a State or Federal government.

XXVI. LICENSING

The subrecipient, unless otherwise exempted by law, shall obtain and maintain all licenses, permits, and authority necessary to perform those acts it is obligated to perform under this Agreement.

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XXVII. NON-DISCRIMINATION The subrecipient shall comply with all State and Federal equal opportunity and non-discrimination requirements and conditions of employment, including the Americans with Disabilities Act, in accordance with A.R.S. title 41, Chapter 9, Article 4 and Executive Order 2009-09.

XXVIII. SECTARIAN REQUESTS Funds disbursed pursuant to this Agreement may not be expended for any sectarian purpose or activity, including sectarian worship or instruction in violation of the United States or Arizona Constitutions.

XXIX. SEVERABILITY The provisions of this Agreement are severable. Any term or condition deemed illegal or invalid shall not affect any other term or condition of the Agreement.

XXX. ADVERTISING AND PROMOTION OF AGREEMENT

The subrecipient shall not advertise or publish information for commercial benefit concerning this Agreement without the written approval of the AZDOHS.

XXXI. OWNERSHIP OF INFORMATION, PRINTED AND PUBLISHED MATERIAL

The AZDOHS reserves the right to review and approve any publications funded or partially funded through this Agreement. All publications funded or partially funded through this Agreement shall recognize the AZDOHS and the U.S. Department of Homeland Security. The U.S. Department of Homeland Security and the AZDOHS shall have full and complete rights to reproduce, duplicate, disclose, perform, and otherwise use all materials prepared under this Agreement. The subrecipient agrees that any report, printed matter, or publication (written, visual, or sound, but excluding press releases, newsletters, and issue analyses) issued by the subrecipient describing programs or projects funded in whole or in part with Federal funds shall contain the following statement:

"This document was prepared under a grant from the U.S. Department of Homeland Security. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of the U.S. Department of Homeland Security."

The subrecipient also agrees that one copy of any such publication, report, printed matter, or publication shall be submitted to the AZDOHS to be placed on file and distributed as appropriate to other potential subrecipients or interested parties. The AZDOHS may waive the requirement for submission of any specific publication upon submission of a request providing justification from the subrecipient. The AZDOHS and the subrecipient recognize that research resulting from this Agreement has the potential to become public information. However, prior to the termination of this Agreement, the subrecipient agrees that no research-based data resulting from this Agreement shall be published or otherwise distributed in any form without express written permission from the AZDOHS and possibly the U.S. Department of Homeland Security. It is also agreed that any report or printed matter completed as a part of this agreement is a work for hire and shall not be copyrighted by the subrecipient.

XXXII. CLOSED-CAPTIONING OF PUBLIC SERVICE ANNOUNCEMENTS Any television public service announcement that is produced or funded in whole or in part by the subrecipient shall include closed captioning of the verbal content of such announcement.

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XXXIII. INDEMNIFICATION Each party (as "Indemnitor") agrees to defend, indemnify, and hold harmless the other party (as "Indemnitee") from and against any and all claims, losses, liability, costs, or expenses (including reasonable attorney's fees) (hereinafter collectively referred to as "Claims") arising out of bodily injury of any person (including death) or property damage, but only to the extent that such Claims which result in vicarious/derivative liability to the Indemnitee are caused by the act, omission, negligence, misconduct, or other fault of the Indemnitor, its officers, officials, agents, employees, or volunteers. The State of Arizona, (State Agency) is self-insured per A.R.S. 41-621. In addition, should subrecipient utilize a contractor(s) and subcontractor(s), the indemnification clause between subrecipient and contractor(s) and subcontractor(s) shall include the following: Contractor shall defend, indemnify, and hold harmless the (insert name of other governmental entity) and the State of Arizona, and any jurisdiction or agency issuing any permits for any work arising out of this Agreement, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees (hereinafter referred to as “Indemnitee”) from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims”) for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of the contractor or any of the directors, officers, agents, or employees or subcontractors of such contractor. This indemnity includes any claim or amount arising out of or recovered under the Workers’ Compensation Law or arising out of the failure of such contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by such contractor from and against any and all claims. It is agreed that such contractor will be responsible for primary loss investigation, defense and judgment costs where this indemnification is applicable. Additionally on all applicable insurance policies, contractor and its subcontractors shall name the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees as an additional insured and also include a waiver of subrogation in favor of the State.

XXXIV. TERMINATION a) All parties reserve the right to terminate the Agreement in whole or in part due to the failure of

the subrecipient or the grantor to comply with any term or condition of the Agreement, to acquire and maintain all required insurance policies, bonds, licenses, and permits or to make satisfactory progress in performing the Agreement. The staff of either party shall provide a written thirty (30) day advance notice of the termination and the reasons for it.

b) If the subrecipient chooses to terminate the contract before the grant deliverables have been met then the AZDOHS reserves the right to collect all reimbursements distributed to the subrecipient.

c) The AZDOHS may, upon termination of this Agreement, procure, on terms and in the manner

that it deems appropriate, materials or services to replace those under this Agreement. The subrecipient shall be liable to the AZDOHS for any excess costs incurred by the AZDOHS in procuring materials or services in substitution for those due from the subrecipient.

XXXV. CONTINUATION OF PERFORMANCE THROUGH TERMINATION The subrecipient shall continue to perform, in accordance with the requirements of the Agreement, up to the date of termination, as directed in the termination notice.

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XXXVI. PARAGRAPH HEADINGS The paragraph headings in this Agreement are for convenience of reference only and do not define, limit, enlarge, or otherwise affect the scope, construction, or interpretation of this Agreement or any of its provisions.

XXXVII. COUNTERPARTS This Agreement may be executed in any number of counterparts, copies, or duplicate originals. Each such counterpart, copy, or duplicate original shall be deemed an original, and collectively they shall constitute one agreement.

XXXVIII. AUTHORITY TO EXECUTE THIS AGREEMENT

Each individual executing this Agreement on behalf of the subrecipient represents and warrants that he or she is duly authorized to execute this Agreement.

XXXIX. SPECIAL CONDITIONS

a) The subrecipient must comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit requirements

b) The subrecipient acknowledges that the U.S. Department of Homeland Security and the AZDOHS reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: (a) the copyright in any work developed under an award or sub-award; and (2) any rights of copyright to which a subrecipient purchases ownership with Federal support. The subrecipient shall consult with the AZDOHS regarding the allocation of any patent rights that arise from, or are purchased with, this funding.

c) The subrecipient agrees to cooperate with any assessments, state/national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this agreement.

d) The subrecipient is prohibited from transferring funds between programs (State Homeland

Security Program, Urban Area Security Initiative, Operation Stonegarden).

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XL. NOTICES

Any and all notices, requests, demands, or communications by either party to this Agreement, pursuant to or in connection with this Agreement shall be in writing, be delivered in person, or shall be sent to the respective parties at the following addresses:

Arizona Department of Homeland Security 1700 West Washington Street, Suite 210 Phoenix, AZ 85007

The subrecipient shall address all programmatic and reimbursement notices relative to this Agreement to the appropriate AZDOHS staff; contact information at www.azdohs.gov. The AZDOHS shall address all notices relative to this Agreement to: Enter Title, First & Last Name Above Enter Agency Name Above Enter Street Address Above Enter City, State, ZIP Above

XLI . IN WITNESS WHEREOF The parties hereto agree to execute this Agreement.

FOR AND BEHALF OF THE FOR AND BEHALF OF THE Arizona Department of Homeland Security Enter Agency Name Above Authorized Signature Above Gilbert M. Orrantia Director Print Name & Title Above Enter Date Above Date

(Complete and mail two original documents to the Arizona Department of Homeland Security.)

Lieutenant Frank Alanis


373 E. Val Vista Blvd

Casa Grande, AZ 85122


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FEMA FORM 89-16

FY 2015 OPERATION STONEGARDEN (OPSG) OPERATIONS

ORDER AND BUDGET TEMPLATE

OMB: 1660-0125

Expires: 12/31/15

Op Order Name: FY 2015 OPSG ARIZONA – Casa Grande Police Department

Op Order Number: <Completed by USBP>

Op Dates: From: 09/01/2015 To: 12/31/2016

Report Date: 08/10/15

Executive Summary

I. Situation

A. General Situation:

Human and drug smuggling organizations continue to operate along the U.S. and Mexico

border. These criminal organizations utilize the available infrastructure, routes of egress, and

transportation hubs throughout the southern regions of Arizona. Each year countless illegal

entrants, mostly undocumented Mexican Nationals, cross into the United States from Mexico.

The Mexican criminal element and organizations tied to their organized smuggling operations

continue to create an unacceptable level of felony violations. This criminal activity has impacted

all citizens as the activity spreads from the border to communities beyond. It is not unusual for

law enforcement to regularly encounter drug and human smugglers, which pose a threat to all.

However, because of the sizeable amount of land, it is impossible to continuously patrol and

monitor activity, leaving our state and country vulnerable to criminal activity and terrorism.

One of the primary functions of the Casa Grande Police Department (CGPD) is to provide

assistance in an effort to protect our national borders. The most effective method in achieving

this responsibility is through a positive and proactive collaboration with federal, state and local

law enforcement agencies.

The City Of Casa Grande is centrally located in the state approximately midway between the

two largest cities (Phoenix and Tucson). U.S Highway 10 and U.S Highway 8 traverse our city

with their total miles being 26. Federal Route 15 enters our city through the Tohono O’Odham

Nation. These highways make the City of Casa Grande a prime focal point for the criminal

element when they are moving within the United States.

The Casa Grande Police Department makes every effort possible in reducing the crimes that

have a direct impact upon the security of the United States, the State of Arizona, and the City.

The Casa Grande Police Department accomplishes this task through its positive relationships

with all law enforcement agencies in our area of responsibility. This relationship has also been

very significant with the three (3) Native American reservations (Gila River Indian Community,

Ak-Chin Indian Community & Tohono O’Odham Nation) that border the City Of Casa Grande.


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FEMA FORM 89-16

B. Terrain/Weather:

The Casa Grande Police Department is responsible for 110.12 square miles with 615.19 miles

of roadway maintained by the city in addition to State Routes 387 and 287 within the city

limits of Casa Grande, Arizona. The City of Casa Grande is the largest city in Pinal County with

a population of approximately 52,136 citizens. An additional 15,000 to 20,000 winter visitors

call Casa Grande home during the months of October through May, bringing our population

to approximately 70,000 citizens.

The outlying areas of the city consist mostly of desert, undeveloped land and rural farmland.

Deserts of specific responsibility contain mountain ranges, washes, rivers, canals, thick brush

and impassable roadways and terrain that can be difficult to traverse. The general desert

terrain of brush, mountain ranges, outcroppings of rocks and high points offer concealment

in some areas. The weather is generally arid with an average rainfall of about 8 inches.

Blowing sand, at times, affects visibility as will the “monsoon” rainy season. Temperatures

range from well over 100 degrees during the day in the summer to around 70 degrees during

the day in the winter. Nighttime temperatures can easily drop into the 30’s.

C. Criminal Element:

Documented evidence that drug smugglers from Mexico, in particular those in the organized

crime syndicates or cartels, are moving large quantities of narcotics through the City. These

same organizations are directing the return of financial assets gained through the sales of

narcotics in the United States, again through the City of Casa Grande. Some intelligence also

indicates that these same groups and others are moving an assortment of weapons illegally

obtained through the City into Mexico. The trafficking of illegal aliens through the City by

those involved in organized crime falls within the enforcement purview of the Border Patrol.

Very often in the course of investigations, members of the Casa Grande Police Department

come in contact with not only the illegal aliens, but the subject(s) facilitating this enterprise,

often ending up with physical action being required of law enforcement. Border Patrol is

notified of this contact as soon as the situation is recognized. The majority of the criminal

element being targeted will be smuggling organizations using remote desert areas and back

roads to transport undocumented aliens and drugs. Additional criminal element which may

be encountered are people with arrest warrants, suspended, canceled or revoked driver’s

licenses and other criminal activity such trespassing, littering, criminal damage, etc.

D. Friendly Forces:

The Casa Grande Police Department has worked very closely with the local law enforcement

agencies that border the City or share jurisdiction with the City. These friendly forces are:

(Tohono O’Odham Nation, Coolidge P.D., Eloy P.D., Florence P.D., Gila River P.D., AZ

Department of Public Safety, Pinal County Sheriff’s Department and U.S. Border Patrol).

II. MISSION

The CGPD, in collaboration with the U.S. Border Patrol and various local agencies will assist

and support the priority mission of anti-terrorism, detection, arrest, prosecution, deterrence

and intelligence gathering related to all and other such smuggling enterprises deemed


G.18

FEMA FORM 89-16

harmful to the United States. Through this cooperative effort of strict enforcement along

potential avenues of entry of major thoroughfares, the Casa Grande Police Department will

assist in the action to close those corridors utilized by criminals and/or terrorists. The

participating agencies understand that the Border Patrol has collaborated with the Arizona

HIDTA to further increase the law enforcement capabilities within Southern Arizona.

III. EXECUTION

A. Management/Supervisor Intent:

It is the intent of the Casa Grande Police Department to work in a cooperative effort with

the Casa Grande U.S. Border Patrol Station and other local participatory agencies to deploy

officers along prime roadways and travel corridors within the region, which are prone to

illegal activity and national security concerns. The CGPD will increase and add patrol and

visibility of uniformed officers along routes indicated by the Casa Grande Border Patrol

Station as it relates to their planned operations in the area. The Casa Grande Police

Department will deploy as single officer units but may come together in coordinated efforts

to restrict the movement of suspects, conduct necessary investigations and participate in

community notification processes. The overall intent of the operation is to protect the

citizens in the southern region of the state from the alien criminal element, disrupt criminal

organizations by enforcing state and local laws and gather intelligence.

B. General Concept:

The Casa Grande Police Department in cooperation with the Border Patrol will assign

personnel to conduct interdiction measures on various routes of travel known or suspected

to be used by those parties intent on smuggling narcotics, financial assets, illegal aliens and

weapons into and out of the United States. It is anticipated that the increase of law

enforcement presence will significantly impact the ability of criminal organizations to

smuggle humans and narcotics contraband in those areas. Casa Grande Police Department

officers will utilize accepted practices to significantly increase their contacts through traffic

enforcement and check point operations.

C. Specific Responsibilities:

All Stonegarden funds allocated within Arizona must support CBP’s border security mission. All

Stonegarden deployments must be pre-coordinated, approved and directed as part of the block

schedule, named CBP operation or pre-coordinated ad hoc operation.

Border Patrol Responsibilities

• Operational Control: Border Patrol management at the Sector and Station level will

closely coordinate with participating agencies and ensure that deployments are in

alignment with station and sector objectives.

• Station personnel will work collaboratively with participating agencies to identify border

security threats within their respective Area of Responsibility (AOR).


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FEMA FORM 89-16

• In the absence of specific named operations, stations will pre-coordinate ad hoc OPSG

deployments or create and provide bi-weekly block schedules to participating agencies

(dates, times, and locations).

• SLT Officers/Deputies may conduct ad hoc OPSG operations which are not part of a

named operation or are not part of the block schedule if pre coordination has taken

place with the appropriate Border Patrol Station or identified BP POC

• Border Patrol will identify a sector and/or station point of contact that will:

o Coordinate and approve every OPSG deployment.

o Review Daily Activity Reports.

o Create and provide block schedules.

• When practical, based on the deployment location of OPSG officers and BP station

locations, participating agencies should be encouraged to attend station musters.

• If applicable, coordination with the Office of Field Operations regarding outbound

operations should be encouraged.

• Station personnel are required to provide OPSG participants with actionable

intelligence.

Participating Agency Responsibilities

• Participating agency will work collaboratively to identify border security threats within

their Area of Responsibility (AOR).

• Participating agencies will adhere to the station block schedule, pre coordinated ad hoc

deployment location or deployment scheme within a specific named CBP Operations

Order.*

• Participating deputies/officers will advise Border Patrol dispatch and/or the duty Field

Operations Supervisor (shift commander) when beginning and ending their shift.

o In the event that a participating agency’s jurisdiction covers multiple BP station

AORs, a BP single POC can be identified to streamline the process

o Notification to the BP Station or identified BP POC can be made by phone prior

to the participating officer’s departure to the pre-coordinated deployment area

• Participating deputies/officers will provide Border Patrol Stations with intelligence

gathered during deployments.

o In the event of arrest or seizure, pertinent information such as vehicle

registration information, suspect information, seizure location and concealment

methods should be included in the narrative section of the Daily Activity Report

o In the event that a participating agency’s jurisdiction covers multiple BP station

AORs, a single Border Patrol POC can be identified receive the information and

to streamline the process.

• Participating agencies will provide Border Patrol Stations with a Daily Activity Report

within two days after each deployment.


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FEMA FORM 89-16

Stonegarden Deployments

At the discretion of the CBP/BP Sector Chief Patrol Agent, partnering state, local, and tribal

(SLT) agencies may conduct additional border security operations (discussed below) to

support TCA as part of a specific named operation or ad hoc operations which are not part

of the block schedule. These additional enforcement operations will require pre-

coordination of the ad hoc operation or a separate and approved CBP Operations Order

(with Tucson or Yuma Sector HQ approval and Joint Field Command concurrence). Please

note that all Stonegarden deployments discussed below must be conducted on overtime

status. The additional OPSG enforcement operations are defined below:

• Specific Named Operations: SLT Officers/Deputies may perform the function of

interdiction assets, observation posts, forward operating base/camp support, etc. in

support of specific named Sector operations.

• Specialty Teams: SLT Officers/Deputies may support Sector specialty teams (i.e. DISRUPT

– plain clothes surveillance/interdiction operations).

• Pairing of Authority: SLT Officers/Deputies may ride in the same vehicle as Border Patrol

Agents and conduct joint enforcement operations.

• Targeted Enforcement: SLT Officers/Deputies may support Sector targeting of specific

people, organizations, terrain, etc.

• Pre-coordinated ad hoc OPSG Operations SLT Officers/Deputies may conduct ad hoc

operations which are not part of a named operation or are not part of the block

schedule if pre coordination has taken place with the appropriate Border Patrol Station

or identified BP POC. NOTE: per grant guidelines, supplanting normal activities is not

allowed and will not be reimbursed (3). As with all OPSG deployments, a direct nexus to

supporting the border security efforts must be illustrated.

D. Coordinating Instructions:

During the times of the operation, officers will maintain vigilance in high traffic areas and

employ methods to assist the Border Patrol mission of deterring illicit activity and targeting

the increased risk of incursions in the region.


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FEMA FORM 89-16

IV. BUDGET

A.1 Example - Cost Estimates/Funding Requests (Year 1):

Administration/Logistics/Budget

Request

Narrative Justification (Computation

of Items) Federal Request

Law Enforcement Operational

Overtime

Current average overtime rate-

$47.00 @ approximately 164

deployments X 10 hr shifts $77,139

Fringe Benefits for Law

Enforcement

Fringe Benefits/ERE=44.82%

$34,573

Travel, Lodging, and Per Diem for

deployed LE and/or Federally

sponsored (DHS/FEMA) border

security task forces, conferences

and/or mandatory training

General Equipment

Special Equipment

(Requiring separate waiver i.e.,

Planes, boats, vehicles, SUVs,

etc.)

Part-Time to Full-Time Law

Enforcement Personnel

Activated Reserve Law

Enforcement Personnel

Vehicles:

Vehicle

Maintenance

N/A

Fuel Cost 24526 miles driven x $.445 per mile

(AZ State Rate) = $14,240 $10,914

Total $122,626

TOTAL FOR YEARS 1 = $122,626

V. COMMAND/CONTROL/COMMUNICATION

A. Chain of Command:

Interim Police Services Manager, Chris Vasquez, (520) 421-8700

[email protected]


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FEMA FORM 89-16

Lieutenant, Frank Alanis, (520) 421-8700 ext 7060

[email protected]

Sergeant, Galen Flynn, (520) 421-8700 ext. 6350

[email protected]

B. Unit Command:

Interim Police Services Manager, Chris Vasquez, (520) 421-8700

[email protected]

Lieutenant, Frank Alanis, (520) 421-8700 ext 7060

[email protected]

Sergeant, Galen Flynn, (520) 421-8700 ext. 6350

[email protected]

C. Communications Detail:

All Casa Grande Police Department officers participating in Operation Stonegarden will use

established department reporting and radio procedures. Officers engaged in OPSG will

notify Casa Grande Police Department communications of their status and during their tour

of duty, insure that they remain in communications contact as required in departmental

practices.

D. Map Coordinates:

Notes:

Longitude: 111º West Latitude: 32º North

Degrees: 111º, 32º Minutes: 44 min, 53 min. Seconds: Seconds: 56 sec,

West, 38 sec. North

Decimal: -111.739/32.897

Location Zone: NAD83 State Plain Arizona Central FIPS

ANNEX

A. Administration Annex:

Administrative and financial documentation on field operations will be handled by

Sergeant Galen Flynn.

B. Execution Annex:

Operation Stonegarden Daily Activity Reports will be completed at the end of each shift.

All apprehensions of persons suspected of illicit activity will be documented thoroughly

and submitted to Border Patrol.


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FEMA FORM 89-16

C. Command Annex:

Media Action Plan:

All major incidents will be forwarded to the Department of Homeland Security. Media relations

concerning operations will be handled by Border Patrol and/or the Department of Homeland

Security.

Legal Review:

The City of Casa Grande maintains a staff of legal advisers that are on a 24/7 basis. For those

matters that are of sufficient concern to need federal interpretation, then through the Border

Patrol, the U.S. Attorney shall be contacted.

Risks:

Interdiction activities are inherently filled with substantial physical risks. All appropriate safety

precautions shall be taken prior to any operational activity.

Photos:

No photos have been associated with this Operations Order.


G.18

AGENDA ITEM:

DATE: 3/7/2016

CITY OF CASA GRANDE



Resolution

Ordinance


Public Hearing

Other

Accept the resignation of City Manager Jim

Thompson effective August 7, 2016

RECOMMENDATION:

Staff recommends that the Mayor and Council vote to accept the resignation of City Manager Jim

Thompson effective August 7, 2016.

DISCUSSION:

The City hired Jim Thompson to serve as the City Manager in March 2004. After overseeing the

growth and operations of the City for the past nearly 12 years, Mr. Thompson has announced his

intent to retire from the City in August 2016. In his announcement to his colleagues and co-

workers at the City, Mr. Thompson explained his decision:

“After a long and thoughtful deliberation, I have decided to retire on August 7, 2016. My career in

local government spans over 28 years and while I have enjoyed it tremendously, it is time to look

at other options for my final decade of work.

I would like to extend my deep gratitude to the Mayor and Council for their ongoing support, and

to you, my co-workers, for all of your hard work and dedication. Together we have accomplished a

tremendous amount for the community, and without your efforts, none of that would have been

possible.

The City of Casa Grande is an amazing organization that I am proud to have been a part of for so

long. I know that our team will continue to serve this community with the same dedication and

passion that I have witnessed during my tenure, and I look forward to seeing your continued

growth and success.”

In order for the Mayor and Council to begin the process of determining how to best proceed with

the hiring of the next City Manager, staff recommends that the Council accept the resignation of

Mr. Thompson from his position in the City, with an effective date of August 7, 2016.



G.19

FISCAL IMPACT:

There is no fiscal impact directly associated with accepting the resignation and retirement of Mr.

Thompson.

ALTERNATIVES:

Table the matter for additional consideration or discussion

Do not accept the resignation


Brett Wallace

City Attorney City Manager

Reviewed by




G.19

AGENDA ITEM:

DATE: 3/7/2016

CITY OF CASA GRANDE




Request to Authorize Agreements for Up fit and

Equipping of Nine (9) Chevy Tahoe PPV Units

for the Police Department

RECOMMENDATION:

Staff recommends the Mayor and City Council authorize staff to enter into agreements as necessary for the up fit and equipping of nine (9) Chevrolet Tahoe Police Patrol Vehicles for a total amount not to exceed $223,261

DISCUSSION:

In November of 2015, Council authorized the purchase of nine (9) Chevrolet Tahoe Police Patrol Vehicles in the amount of $336,231 by Ordinance No. 2933. These vehicles have been ordered, and are expected to be delivered in May of this year. The intent of this action is to obtain approval for those items which are necessary to provide fully equipped patrol vehicles ready for service for the Police Department. There are three major components to this project: Communications equipment, Technology, equipment, and Up-fit equipment including the installation of all equipment. The following discusses cost and procurement of each in detail. Based on the total cost of this requested action and the vehicle purchase approved previously, the total cost for these nine (9) PPVs is $559,494 with an average total cost of $62,166 per vehicle. Communications Equipment: This equipment consists of radios and associated equipment for direct audio communication with the patrol units. After thorough review of existing equipment, Staff has determined none of these vehicles can be equipped by reuse of existing equipment, therefore nine (9) communications packages will need to be purchased for the remaining vehicles. Purchase of this equipment is proposed to be made through cooperative use of a State of Arizona purchasing contract currently awarded to Motorola Solutions. Under this contract, the total purchase price amount for this equipment is $64,952 for the nine (9) units.


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Technology Equipment: This equipment consists of a portable-computer system consists of a ruggedized laptop computer and associated equipment such as modem and GPS antennas. Purchase of this equipment is proposed to be made through cooperative use of a City of Tucson purchasing contract currently awarded to Panasonic System Communications Company through their distributor, PCS Mobile. Under this contract, the total purchase price amount for this equipment is $52,628 for the nine (9) units. Vehicle Up-fitting: This consists of providing all appurtenant equipment (e.g. lights, siren, push-bar, decals, etc.) as well as the installation of all of the communications and technology components. This work is proposed to be performed utilizing a new contract for between the City of Casa Grande and MHQ of Arizona, Inc. Procurement for this contract was done through published formal solicitation. Six (6) bids were received, with MHQ being the lowest responsive, responsible bidder for this work. Therefore staff recommends the award of a contract for the services contemplated under the solicitation. Under this project, the total pricing for the up-fit component is $105,681 for these nine (9) vehicles.

FISCAL IMPACT:

Funding of the total cost of $223,261 for the equipping and up-fit of these nine (9) Police Patrol Vehicles is available in the FY2016 budget. Each vehicle is funded at a per vehicle total cost of $70,400 in account code 404-62-601-100-8501for projects 15009, 15011, 15012, 15013, 15014, 15015, 16005, 16007 and 16023.

ALTERNATIVES:

Deny request Prepared by: Recommended by: Approved by:

Terrence McKeon

Kevin Louis

Larry Rains Deputy Public Works Director/City Engineer

Director of Public Works City Manager

Reviewed by




I.1

ORDINANCE NO.__________

AN ORDINANCE OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, ACCEPTING BIDS FROM VARIOUS VENDORS FOR THE INSTALLATION OF UP-FIT EQUIPMENT FOR NINE (9) 2016 POLICE PURSUIT VEHICLES; AUTHORIZING THE EXPENDITURE OF PUBLIC FUNDS IN A TOTAL AMOUNT NOT TO EXCEED $223,261.00; AND AUTHORIZING EXECUTION OF CONTRACTS WITH, OR PURCHASE ORDERS TO, VARIOUS VENDORS.

BE IT ORDAINED by the Council of the City of Casa Grande, Arizona, as follows: The Mayor and Council of the City of Casa Grande hereby authorize:

1. Accepting the bid for communication equipment, as submitted to the Arizona State Bid

List from Motorola Solutions in an amount not to exceed $64,952.00; and, execution by the City Manager of an agreement with, or Purchase Order to, Motorola Solutions in accordance with the terms and conditions contained in its bid to the Arizona State Procurement Office (Procurement Contract No. ADSPO13-036880), identified in City records as C.G. Contract No. __________);

2. Accepting a bid for technology equipment from Panasonic System Communications Company, which was identified as the lowest responsible bidder based on the City’s reliance on another governmental entity’s Request for Bids for the same item as permitted by and in compliance with section 3.04.060(B) of the Casa Grande City Code, in an amount not to exceed $52,628.00; and, execution by the City Manager of an agreement with, or Purchase Order to, Panasonic System Communications Company, in accordance with the terms and conditions contained in a Request for Bids issued by the City of Tucson and the response thereto submitted by Panasonic System Communications Company (identified in City records as C.G. Contract No. _____); and

3. Accepting a bid from MHQ of Arizona for nine (9) up-fit packages, and the installation

of all communications and technology components from the other vendors, in an amount not to exceed $105,681.00; and, execution by the City Manager of a contract in accordance with the terms contained in the City’s Request for Bids on the project and the Response of MHQ of Arizona thereto (identified in City records as C.G. Contract No. __________).


I.1

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this _________ day of March, 2016. ______________________________ Mayor ATTEST: APPROVED AS TO FORM: _______________________________ ______________________________ City Clerk, MMC City Attorney

PD O-Installation and Up Fit for 9 2016 Chevrolet Tahoe PPVs thru Various Vendors


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age #: 5

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age #: 268 Item P

age #: 6

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Quote Number: QU0000341030Effective: 12 NOV 2015Effective To: 11 MAR 2016

Bill-To: Ultimate Destination:CASA GRANDE, CITY OF CASA GRANDE, CITY OF

510 E FLORENCE BLVD 520 N MARSHALL ST

CASA GRANDE, AZ 85122 CASA GRANDE, AZ 85122

United States United States

Attention: Sales Contact:Name: Mike Brashier Name: Nick Spino / Walter WhatelyEmail: [email protected] Email: [email protected]: (520) 421-8749 Phone: (602) 955-8405

Request For Quote: CG PD APX7500Contract Number: ARIZONA STATEFreight terms: FOB DestinationPayment terms: Net 30 Due

Item Quantity Nomenclature Description List price Your price % Discount Price Extended Price

1 9 M30TSS9PW1AN APX7500 DUAL BAND MID POWER $2,586.00 $1,939.50 25.00 $17,455.50

1a 9 W22BA ADD: PALM MICROPHONE $72.00 $54.00 25.00 $486.00

1b 9 G67BC ADD: REMOTE MOUNT MID POWER $297.00 $222.75 25.00 $2,004.75

1c 9 GA00306AA ADD: VHF MP PRIMARY BAND - - -

1d 9 GA00225AA ADD: 7/800MHZ SECONDARY BAND $400.00 $300.00 25.00 $2,700.00

1e 9 GA00579AA ADD: ENABLE DUAL BANDOPERATION

$600.00 $450.00 25.00 $4,050.00

1f 9 GA00318AB ADD: 5 YEAR SERVICE FROM THESTART LITE

$319.00 $319.00 - $2,871.00

1g 9 G298AS ENH: ASTRO 25 OTAR W/ MULTIKEY $740.00 $555.00 25.00 $4,995.00

1h 9 G843AH ADD: AES ENCRYPTION APX $475.00 $356.25 25.00 $3,206.25

1i 9 G51AT ENH: SMARTZONE OPERATION APX $1,500.00 $1,125.00 25.00 $10,125.00

1j 9 G806BE ADD: ASTRO DIGITAL CAIOPERATION

$515.00 $386.25 25.00 $3,476.25

1k 9 G444AE ADD: APX CONTROL HEADSOFTWARE

- - -

1l 9 G442AJ ADD: O5 CONTROL HEAD $432.00 $324.00 25.00 $2,916.00

1m 9 B18CR ADD: AUXILARY SPKR 7.5 WATT $60.00 $45.00 25.00 $405.00

1n 9 G89AC ADD: NO RF ANTENNA NEEDED - - -

1o 9 G361AH ADD: P25 TRUNKING SOFTWARE $300.00 $225.00 25.00 $2,025.00

1p 9 GA00580AA ADD: TDMA OPERATION $450.00 $337.50 25.00 $3,037.50

Estimated Tax Amount $5,198.53

Total Quote in USD $64,951.78

Pricing per Motorola's Arizona State Contract: ADSPO13-036880, with taxes estimated at 8.7% and shipping FedEx ground is included.*******************************************************************Radio programming is available, but is not offered on this quote. Please inquire if programming services will be needed in addition.

PO Issued to Motorola Solutions Inc. must:>Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted


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>Have a PO Number/Contract Number & Date>Identify "Motorola Solutions Inc." as the Vendor>Have Payment Terms or Contract Number>Be issued in the Legal Entity's Name>Include a Bill-To Address with a Contact Name and Phone Number>Include a Ship-To Address with a Contact Name and Phone Number>Include an Ultimate Address (only if different than the Ship-To)>Be Greater than or Equal to the Value of the Order>Be in a Non-Editable Format>Identify Tax Exemption Status (where applicable)>Include a Signature (as Required)


I.1

Proposal: PROPOSAL-13838/2

For: Casa Grande Police Department

Corporate Headquarters 1200 W Mississippi Ave Denver, CO 80223 Phone: 888.836.7841 Email: [email protected]

Print Date: 02/01/2016 12:37 PM Proposal Valid Date: 03/01/2016 12:35 PM

Inside Sales Rep: Emily Brittin Email: [email protected] Phone: 303-552-3976 Fax: 480-539-4589

Salesperson: Dan Allen Email: [email protected] Proposal Created By: Dan Allen

Customer: Casa Grande Police Department Attn: Accounts Payable 520 N. Marshall Street Casa Grande, AZ 85222

Proposal

Customer Requested By F.O.B. Terms Contract

CAS002 Becky Curtis Origination Net 30 Days NIPA CNR-04540-V37T - 120471

Line Item Number Description Price List

Price Quantity Subtotal

1 CF-3112000CM Win7(8.1ProCOA),15,4GB,128GBssd,BT,DP,4Glte,GPS,FP,EBLK, $4,181.00 $5,424.00 9.00 $37,629.00

2 CF-VDM312U DVD-Multi drive for CF-31 MK 3 $311.00 $370.00 9.00 $2,799.00

3 CF-H-PAN-112-2P Havis Bundled Kit incl Dock(dual Pass) and power supply $786.00 $1,243.43 9.00 $7,074.00

Total $47,502.00

Tax $4,132.67

Total $51,634.67

Notes

.


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Terms and Conditions

Portable Computer Systems, Inc., dba: PCS Mobile Standard Reseller: Terms and Conditions

1. Contract Terms. These Terms and Conditions are attached to and made a part of a "Quote" for resale of products ("Products") provided by Portable Computer Systems, Inc., dba: PCS Mobile ("PCS") to the buyer named therein ("Buyer"); and all further references herein to "this Agreement" mean the Quote, including these Terms and Conditions. Upon acceptance of this Agreement by Buyer, the provisions of this Agreement constitute a binding contract between PCS and Buyer. This Agreement shall be accepted by Buyer upon either receipt from Buyer of any written communication confirming this Agreement or acceptance by Buyer of Products shipped by PCS pursuant to this Agreement. This Agreement supersedes all prior communications relating to the Products covered by this Agreement, and any contrary or supplemental provisions in any Buyer purchase order or other communication from Buyer are specifically rejected. 2. Payment. Payment for the Products shall be in US dollars as stated in this Agreement. Unless stated otherwise, prices stated in this Agreement do not include any state or local sale, use or other taxes or assessments or freight charges (beyond delivery by PCS to common carrier), all of which shall be paid by Buyer. A service charge of 1.5% per month will be charged on all past due balances and will be due on demand. All PCS costs of collection, including reasonable attorney's fees, shall be paid by Buyer. Buyer grants PCS a security interest (and the right to file UCC financing statements) in the Products to secure payment of all amounts due. If Buyer fails to make any payment when due, PCS shall have the right to revoke any credit extended, regarding the Products or otherwise, to delay or cancel any or all future deliveries without liability to Buyer. The obligation of PCS to deliver Products shall terminate without notice upon filing of any bankruptcy proceeding by or against Buyer or appointment of any trustee for Buyer or any of its assets. Under no circumstances may Buyer set off against amounts due PCS pursuant to this Agreement any claim Buyer may have against PCS for any reason. 3. Shipment. Delivery of all Products shall be F.O.B. place of shipment by or for PCS, unless otherwise agreed in writing. PCS reserves the right to select the means of shipment, point of shipment and routing. Delivery will be deemed complete upon transfer of possession of Products to common carrier as described above, whereupon all risk of loss, damage or destruction to the Products shall pass to Buyer. 4. Acceptance of Products; Returns. All Products shall be deemed accepted by Buyer unless Buyer notifies PCS in writing within seven (7) calendar days of receipt of Products of any short shipment, wrong-product shipment, damaged Products or similar discrepancies. Once accepted by Buyer, Products may be returned only with authorization from PCS, in the sole discretion of PCS; and in no case will returns be considered more than thirty (30) days after delivery to Buyer. If accepted for return Products will be subject to a 20% restocking fee. 5. Warranties. PCS makes no representation with regard to Products of any kind or nature, express or implied, including any warranty of merchantability or fitness for a particular purposes, or usage of trade. Products are covered by manufacturer's warranty only. Copies of manufacturer's warranty will be provided to Buyer upon written request. PCS assigns to Buyer all warranties on the Products accepted by Buyer; and PCS shall have no obligation relating to processing claims there under, though PCS may assist Buyer therewith at the sole option of PCS. 6. Limitation on Liability. In no event shall PCS be liable for any claims for loss of use, revenue, profit or customer, or any direct, indirect, special, incidental or consequential damages of any kind or nature arising out of, or connected with the Products, the use thereof, or the sale thereof by PCS to Buyer. Further, Buyer agrees to indemnify and defend PCS from any such claims. 7. Force Majeure. PCS shall not be liable for any delay or failure to perform any obligation of PCS under this Agreement that is caused by events of force majeure, including without limitation strikes, riots, casualties, acts of God, war, governmental action or other cause beyond the reasonable control of PCS. 8. Miscellaneous. This Agreement constitutes the entire agreement between PCS and Buyer regarding the Products, and may not be modified except by written agreement signed by the party to be charged with the modification. Buyer's rights under this Agreement may not be assigned without the written consent of PCS. If any provision of this Agreement shall become invalid or illegal under any provision of applicable law, the remainder of this Agreement shall not be affected. This Agreement shall be binding upon both PCS and Buyer, and their respective successors and assigns. This Agreement shall be interpreted in accordance with the internal laws of the State of Colorado.


I.1

Proposal: PROPOSAL-13838/3

For: Casa Grande Police Department

Corporate Headquarters 1200 W Mississippi Ave Denver, CO 80223 Phone: 888.836.7841 Email: [email protected]

Print Date: 02/08/2016 01:05 PM Proposal Valid Date: 02/08/2016 01:05 PM

Inside Sales Rep: Emily Brittin Email: [email protected] Phone: 303-552-3976 Fax: 480-539-4589

Salesperson: Dan Allen Email: [email protected] Proposal Created By: Dan Allen

Customer: Casa Grande Police Department Attn: Accounts Payable 520 N. Marshall Street Casa Grande, AZ 85222

Proposal

Customer Requested By F.O.B. Terms Contract

CAS002 Becky Curtis Origination Net 30 Days NIPA CNR-04540-V37T - 120471

Line Item Number Description Price List

Price Quantity Subtotal

1 AP-CG-Q-S22-BL AP-CELL/LTE/GPS Antenna,SMA/SMA connectors,Threaded bolt,Bl

$101.50 $0.00 9.00 $913.50

Total $913.50

Tax $79.47

Total $992.97

Notes

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Terms and Conditions

Portable Computer Systems, Inc., dba: PCS Mobile Standard Reseller: Terms and Conditions

1. Contract Terms. These Terms and Conditions are attached to and made a part of a "Quote" for resale of products ("Products") provided by Portable Computer Systems, Inc., dba: PCS Mobile ("PCS") to the buyer named therein ("Buyer"); and all further references herein to "this Agreement" mean the Quote, including these Terms and Conditions. Upon acceptance of this Agreement by Buyer, the provisions of this Agreement constitute a binding contract between PCS and Buyer. This Agreement shall be accepted by Buyer upon either receipt from Buyer of any written communication confirming this Agreement or acceptance by Buyer of Products shipped by PCS pursuant to this Agreement. This Agreement supersedes all prior communications relating to the Products covered by this Agreement, and any contrary or supplemental provisions in any Buyer purchase order or other communication from Buyer are specifically rejected. 2. Payment. Payment for the Products shall be in US dollars as stated in this Agreement. Unless stated otherwise, prices stated in this Agreement do not include any state or local sale, use or other taxes or assessments or freight charges (beyond delivery by PCS to common carrier), all of which shall be paid by Buyer. A service charge of 1.5% per month will be charged on all past due balances and will be due on demand. All PCS costs of collection, including reasonable attorney's fees, shall be paid by Buyer. Buyer grants PCS a security interest (and the right to file UCC financing statements) in the Products to secure payment of all amounts due. If Buyer fails to make any payment when due, PCS shall have the right to revoke any credit extended, regarding the Products or otherwise, to delay or cancel any or all future deliveries without liability to Buyer. The obligation of PCS to deliver Products shall terminate without notice upon filing of any bankruptcy proceeding by or against Buyer or appointment of any trustee for Buyer or any of its assets. Under no circumstances may Buyer set off against amounts due PCS pursuant to this Agreement any claim Buyer may have against PCS for any reason. 3. Shipment. Delivery of all Products shall be F.O.B. place of shipment by or for PCS, unless otherwise agreed in writing. PCS reserves the right to select the means of shipment, point of shipment and routing. Delivery will be deemed complete upon transfer of possession of Products to common carrier as described above, whereupon all risk of loss, damage or destruction to the Products shall pass to Buyer. 4. Acceptance of Products; Returns. All Products shall be deemed accepted by Buyer unless Buyer notifies PCS in writing within seven (7) calendar days of receipt of Products of any short shipment, wrong-product shipment, damaged Products or similar discrepancies. Once accepted by Buyer, Products may be returned only with authorization from PCS, in the sole discretion of PCS; and in no case will returns be considered more than thirty (30) days after delivery to Buyer. If accepted for return Products will be subject to a 20% restocking fee. 5. Warranties. PCS makes no representation with regard to Products of any kind or nature, express or implied, including any warranty of merchantability or fitness for a particular purposes, or usage of trade. Products are covered by manufacturer's warranty only. Copies of manufacturer's warranty will be provided to Buyer upon written request. PCS assigns to Buyer all warranties on the Products accepted by Buyer; and PCS shall have no obligation relating to processing claims there under, though PCS may assist Buyer therewith at the sole option of PCS. 6. Limitation on Liability. In no event shall PCS be liable for any claims for loss of use, revenue, profit or customer, or any direct, indirect, special, incidental or consequential damages of any kind or nature arising out of, or connected with the Products, the use thereof, or the sale thereof by PCS to Buyer. Further, Buyer agrees to indemnify and defend PCS from any such claims. 7. Force Majeure. PCS shall not be liable for any delay or failure to perform any obligation of PCS under this Agreement that is caused by events of force majeure, including without limitation strikes, riots, casualties, acts of God, war, governmental action or other cause beyond the reasonable control of PCS. 8. Miscellaneous. This Agreement constitutes the entire agreement between PCS and Buyer regarding the Products, and may not be modified except by written agreement signed by the party to be charged with the modification. Buyer's rights under this Agreement may not be assigned without the written consent of PCS. If any provision of this Agreement shall become invalid or illegal under any provision of applicable law, the remainder of this Agreement shall not be affected. This Agreement shall be binding upon both PCS and Buyer, and their respective successors and assigns. This Agreement shall be interpreted in accordance with the internal laws of the State of Colorado.


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PUBLIC NOTICE

AS REQUIRED BY A.R.S. 38-431.03.A (1) & (3) THE CASA GRANDE CITY COUNCIL

WILL HOLD AN EXECUTIVE SESSION DURING A REGULAR MEETING

SCHEDULED ON MARCH 7, 2016 AT 7:00 P.M., CITY COUNCIL CHAMBERS, 510 E.

FLORENCE BOULEVARD, THE PURPOSE OF THE MEETING IS FOR THE

FOLLOWING:

EXECUTIVE SESSION:

A.R.S. §38-431.03.

A. Upon a public majority vote of the members constituting a quorum, a public body may

hold an executive session but only for the following purposes:

1. Discussion or consideration of employment, assignment, appointment, promotion,

demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or

employee of any public body, except that, with the exception of salary discussions, an officer,

appointee or employee may demand that the discussion or consideration occur at a public

meeting. The public body shall provide the officer, appointee or employee with written notice

of the executive session as is appropriate but not less than twenty-four hours for the officer,

appointee or employee to determine whether the discussion or consideration should occur at a

public meeting.

3. Discussion or consultation for legal advice with the attorney or attorneys of the public

body.

Ø Discussion and possible legal advice concerning the process to be used

for the appointment of the next City Manager.

Posted at City Hall and Police Dispatch Center on March 3, 2016, at 5:00 p.m.

____________________

Remilie S. Miller, MMC

City Clerk

M.1 - Packet Page #: 291 Item Page #: 1

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