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National Engineering College K.R.Nagar, Kovilpatti – 628 503.

(An Autonomous Institution – Affiliated to Anna University, Chennai)

Office of the

Controller of Examinations

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Table of Contents

Description Page No.

Work done by Office of the Controller of Examinations i

Pre-Examination Work ii

Post-Examination Work ii

1. QUESTION PAPER SETTING 1

1.1 Guidelines to be followed for Question Paper Setting 1

1.2 Question Paper Scrutiny Committee – Guidelines for the Question Paper Scrutiny Committee

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2. CONDUCT OF EXAMINATIONS 5

2.1 Theory Examinations 5

2.1.1 Chief Superintendent 5

2.1.2 Examination Details Provided 6

2.1.3 Hall Tickets 6

2.1.4 Hall Arrangements 7

2.1.5 Question Paper 9

2.1.6 Answer-books 9

2.1.7 Hall Superintendent 10

2.1.8 Vigilance Squad 13

2.1.9 Examination Timing 13

2.1.10 Attendance of the candidates 14

2.1.11 Instructions to candidates 14

2.1.12 Important Timings during the Examinations Days 16

2.1.13 Approved Books and Instruments 17

2.1.14 Malpractice 17

2.1.15 Punishment to be awarded in case of Malpractice cases

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2.1.16 Packing of Answer-scripts 21

2.1.17 Claims 22

2.2 Practical Examinations 22

3. VALUATION 24

3.1 Procedure followed in Valuation and Revaluation 24

3.2 Role of COE 24

3.3 Pre-Valuation Board 26

3.4 Role of Examiners 27

3.4.1 Instructions to the Examiners 27

3.5 Role of Assistant Examiner 29

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Table of Contents (contd.)

4. EXAMINATION REFORMS FOR TRANSPARENCY 31

5. PERFORMANCE ANALYSIS COMMITTEE 32

6. RESULT PASSING BOARD 33

6.1 Procedure followed in Result Passing Board 33

7. REVALUATION 34

7.1 Photocopy Procedure 34

7.2 Revaluation Procedure 34

7.3 Instructions to candidates who are receiving Photocopy of Answer Scripts

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7.4 Revaluation Process 35

8. AWARD OF COLLEGE RANKS 37

9. CHOICE BASED CREDIT SYSTEM 38

Proforma 1 42

Proforma 2 43

Proforma 3 44

Proforma 4 45

Proforma 5 46

Proforma 6 47

Proforma 7 48

Proforma 8 49

Proforma 9 50

Proforma 10 51

Proforma 11 52

Proforma 12 53

Proforma 13 54

Proforma 14 55

Proforma 15 56

Proforma 16 57

Instructions to Question Paper Setters 58

Instructions to Examiners for Practical Examinations 60

Instructions to Examiners for Theory Examinations 61

Instructions to Examiners of Valuation 62

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NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503.

(An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

Work done by Office of the Controller of Examinations

Preparation of Academic Calendar and sent to all the departments

Getting syllabus from the Office of Dean (Academic)

Receiving list of subjects semester wise from all the Departments

Receiving list of electives and list of students offered the corresponding elective subjects from all the Departments

Preparation of panel of Examiners for question paper setting

Sending syllabus and instruction to the setters for question setting

Printing of Exam Applications for all the students and sent to the departments

Preparation of Nominal Roll

Typing, Checking, Printing and Packing of Question Papers

Preparation of Hall Tickets and sent to all departments

Appointment of Chief Superintendent

Preparation of Panel of Examiners for Practical Examinations

Conduct of Practical Examinations with internal and Co examiners

Appointing Vigilance Squad for Theory and Practical Examinations

Monitoring the conduct of Theory examinations

Preparation of Panel of Examiners for Valuation

Conduct of Central Valuation

Arranging Paper Verification by students of the regular subjects for any clarifications

Entering Internal and External Marks

Verification of Internal and External Marks

Preparation of Grading Statistics

Conduct of Result Passing Board Meeting with University Nominee

Conduct of Malpractice Enquiry committee meeting

Publication of Results

Conduct of Revaluation

Publication of Revaluation Results

Verification of Grade sheet data

Printing of Grade sheets and sent to all the departments

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Pre-Examination Work:

(1) Preparation of Academic Calendar and sent to all the departments

(2) Printing of Applications and sent to all the departments

(3) Intimation sent to the Ph.D. Supervisors regarding Course Work registrations.

(4) Preparation of Panel of Question Paper Setters and sent to the Question

Paper Setters

(5) Finalization of Course Works for Ph.D. scholars and sent to the University

(6) Preparation of Nominal Roll

(7) Typing of Question Papers

(8) Proof reading of Question Papers

(9) Conduct of Question Paper Scrutiny Meeting

(10) Printing and Packing of Question Papers

(11) Preparation of Hall Tickets and sent to the concerned departments

(12) Preparation of Panel of Examiners for Practical Examinations

(13) Conduct of Practical Examinations

(14) Preparation of Dummy Nos.

(15) Preparation of Foil Cards for valuation for internal marks

Post-Examination Work:

(1) Preparation of Panel of Examiners for Valuation

(2) Allotment of dummy numbers for Answer Scripts

(3) Verification of dummy numbers with original register numbers

(4) Conduct of Central Valuation

(5) Entering Internal and External Marks

(6) Arranging Paper Verification by students of the regular subjects for any

clarifications

(7) Verification of Internal and External Marks

(8) Preparation of Gracing Statistics and Grade statistics

(9) Conduct of Result Passing Board Meeting

(10) Conduct of Malpractice Enquiry committee meeting

(11) Publication of Results

(12) Conduct of Revaluation

(13) Publication of Revaluation Results

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(14) Verification of Grade sheet data

(15) Printing of Grade sheets and sent to all the departments

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1. QUESTION PAPER SETTING

1.1 GUIDELINES TO BE FOLLOWED FOR QUESTION PAPER SETTING

Examinations have always been an important part of the total educational process.

Examinations are designed and administered at different stages of education and their

results are used for various purposes like improvement in learning, grading and

classification of students, selection for admission to higher classes or for scholarship,

certification and for providing guidance for future, etc. Therefore, providing a question

paper, which is a basic tool, for testing the knowledge of a student is very important

and it needs certain guidelines during the preparation stage itself. For setting a valid,

reliable and usable question paper, the following guidelines may be followed.

The question papers for the End Semester Examination shall be based on the

total course content prescribed for the subject.

The paper setter has to set the question paper strictly in accordance with the

syllabus and the instructions given by the College.

The questions should be set as per the pattern recommended for the particular

examination. The questions should be specific and unambiguous in nature.

PART-A shall have 50% questions on Remembrance and 50% questions on

Understanding. All questions shall be compulsory in PART-A.

Part-B shall have 2 questions on Remembrance and 3 questions on

Understanding where there are 5 questions. Each question in PART-B could have

two subparts, the students having an option to answer any one subpart.

However, both subparts in a question would be of same type. i.e. either

remembrance or understanding. Mixing of questions on remembrance and

understanding in a particular question are not permitted. If a question is on

remembrance (or understanding) then both either or type must have only on

remembrance (or understanding).

The question paper setters must be informed during setting about the difference

in questions on Remembrance and Understanding to maintain the standard

followed by the College.

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The question setter has also to ensure that the prescribed standards are

maintained and that the questions cover broad areas of the entire syllabus as

reflected in the list of text books prescribed for the concerned course.

The question setter has to set the questions such that all the types of skills are

tested, e.g. knowledge, understanding and application.

While setting a question paper, the paper setter should keep in mind that an

average student should be able to pass the examination, while it should be

challenging to secure more than 80% marks.

The composition of the question papers shall have a mixture of questions of

different levels as follows:

Questions that can be answered by an average student : 50% - 60%

Intermediate level of difficult questions : 30% - 45%

Advance level Questions : 15%

The question paper could able to be answered by an average student within 2

hours and 50 minutes and 10 minutes may be allotted for reading the question

paper.

The manuscript of the question paper written by the paper setter should be

legible.

The figures/diagrams, if any, should be drawn neatly with proper dimensions

and should be labeled.

The question paper should not bear the signature of the paper setter. The

subject of the paper, duration of the examination and the maximum marks must

be mentioned at the top.

Overwriting should be avoided.

Questions set in one part should not be repeated in other parts of the Question

Paper.

If the candidates are to be supplied with materials such as Calculator, Tables,

Charts, Graph Paper, Code Books etc., a clear note to that effect should be given

in the question paper.

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Each paper setter shall be responsible for ensuring secrecy and confidentiality of

the question paper set by him/her.

The question setter for the End Semester Examination shall set the question

paper in the prescribed format and shall submit the same in a sealed cover

marked as Confidential to the Controller of Examinations.

The question setters prepare the manuscripts of the questions and type the

same in the systems available in the Office of COE.

When Key is asked for, the setter must provide a key with detailed answers.

1.2 QUESTION PAPER SCRUTINY COMMITTEE

GUIDELINES FOR THE QUESTION PAPER SCRUTINY COMMITTEE

The question papers and Keys set by the paper setters shall be reviewed

thoroughly in the meeting of the members of the Scrutiny Board and shall approve.

The committee shall check whether every question paper is as per norms specified by

the College. Using the guidelines given below, the committee shall analyze each

question paper and provide a quality question paper for testing the knowledge of a

student.

The functions of the Committee shall be

to ascertain the particulars relating to the name of the examination,

programme, branch, semester, subject code, subject name, duration,

maximum marks, distribution of marks of various questions

to ascertain about the instructions to the candidates indicating the number of

questions to be answered

to ascertain about the pattern of question paper prescribed by the College

to verify the numbering of questions, sub-division in each question etc., in

order

to ascertain on the instructions regarding the use of statistical tables, data

books, graph sheets, drawing sheets etc.

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to verify the Figure No./Table No. corresponding to the question no. in which

they occur.

to ascertain that the question paper(s) have been set strictly in accordance

with the syllabi and the instructions given by the College

to ensure that the prescribed standards have been maintained and that the

questions cover broad areas of the entire syllabus adequately

to delete question(s) set from topics outside the prescribed syllabus and to

make necessary substitutions, if required.

to ascertain the uniform distribution of questions among various units

to remove ambiguity in the language of the questions, if any.

to ensure proper distribution and indication of marks for each question or part

or parts thereof and to correct errors, if any, in this regard.

to ensure whether the key contains the detailed answers for the question

paper

to bring it to the notice of the Controller of Examinations the lapses or

omissions on the part of the paper setter, if any.

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2. CONDUCT OF EXAMINATIONS

The Authorities of the College involved in the conduct of the End Semester

Examinations are:

1. Principal

2. Controller of the Examinations (COE)

3. Chief Superintendent(CS)

4. Vigilance Squad (VS)

5. Hall Superintendent(HS)

The Chief Superintendent has to ensure the participation of the appointed faculty

members in all the activities connected with the conduct of theory examinations.

All teaching and non-teaching staff, who are drafted for the conduct of the

examinations are bound by the rules and regulations of the college. They will be paid

remuneration and allowances as per the approved norms of the College.

2.1 THEORY EXAMINATION

2.1.1. Chief Superintendent (CS):

The Controller of Examinations (COE) is authorized to call a senior most member

of teaching staff with a minimum of 12 years of experience (both academic and

industrial experience put together) who are willing to function as CS. The

Principal may appoint CS for that semester and the same may be informed to

office of COE.

CS appointed shall accept the offer only when no close relative of him/her is

appearing for the End Semester Examinations.

CS is fully responsible for all the activities connected with the conduct of theory

examinations.

CS has to read the rules, regulations and the instructions issued by the College

then and there related to conduct of the examinations and has to instruct the

officials/staff concerned and the candidates to adhere to the same.

CS will be assisted by Examination Cell.

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2.1.2 Examination Details Provided:

The following details in connection with the conduct of examinations are sent to

Chief Superintendent before the commencement of the every semester

examinations.

i. Copies of ‘time-table’ of the examinations.

ii. The ‘‘nominal-roll’’ containing the names of the candidates, register

numbers and the subjects for which the candidates have registered.

iii. The ‘attendance-sheets’ of the candidates for every subject.

iv. The ‘consolidated registration details’ containing the date-wise list of

subjects with number of candidates registered.

Copies of ‘time-table’ of examinations will be sent well before the

commencement of examinations and it will also be published on the College

website and each department notice board. The CS is requested to put up a copy

of the ‘time-table’ at a prominent place in the College to invite the attention of

candidates.

In the event of a holiday being declared after the publication of time table, the

examinations should be conducted as scheduled unless otherwise notified

specifically by the College.

The Head of the Department should bring it to the attention of the officials

concerned any addition/revision in the ‘time-table’ notified by the COE.

2.1.3. Hall Tickets:

One week before the commencement of the examination, the Hall tickets will be

ready to dispatch to the candidates.

Hall-tickets indicating the name, register number of candidates, subjects for

which they have registered for examination are forwarded to each department.

After verification of all the particulars in the Hall Ticket, the HODs will arrange

necessary steps to distribute the Hall Tickets at least two days before the

commencement of examinations to the candidates after obtaining his/her

signature in the appropriate place. Any discrepancy in the hall tickets should be

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immediately brought to the notice of COE. In cases where names of candidates

are the same or similar, CSs are requested to ensure that each candidate

receives proper hall-ticket, after verifying the photograph, date of birth, initials

to the names, elective subjects and other identifying facts; this verification is

very important particularly in the case of students studying in the first semester

of UG/PG programme. Neglect of this precaution will result in mistakes which

will be difficult to rectify later.

At the time of issuing hall-tickets, each candidate may be asked to verify

whether his/her name is registered for all subjects for which he/she has remitted

examination fees. Discrepancy, if any, in the hall-ticket may be brought to the

notice of COE immediately.

In case of candidates, whose names have not been registered for a subject or

subjects for which they have paid the examination fees, and are also eligible to

write the examination, CS may permit those candidates to write the

examinations in subject or subjects after obtaining a written declaration that

he/she is appearing for the examination at his /her own risk. The same may be

reported immediately to COE. In such cases, CS should ensure the availability of

proper question papers for each day of examination.

Candidates shall not be permitted to write the examination (even under their

own risk) if they are not eligible to write the examination as per the rules and

regulations of the College.

Hall Tickets are issued by the COE with scanned photograph of the candidate.

Class attendance of the students expressed as percentage for the semester

concerned should be rounded to the nearest integer. A candidate is eligible to

appear for the End Semester Examinations, if he/she has earned at least 75%

attendance in each semester. All other candidates who have earned attendance

of 74% and below are not eligible unless exempted as per the regulations.

2.1.4. Hall Arrangements:

CS should prepare the sketches of the seating arrangements in the examination

halls or rooms (Proforma 1) and should forward a copy of the same when

requested by COE.

Seating arrangements in every examination hall must be meticulously planned in

such a way that candidates writing the same subject shall be seated alternately.

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In other words not more than 50 per cent of the seating capacity of a hall shall

be allotted for candidates appearing for one particular subject. However, if more

number of candidates appearing for the same subject have to be accommodated

in a hall. CS has to ensure a minimum distance of one meter between any

two candidates.

When the candidates appear for the subject with the same title and with

different subject codes, they have to be accommodated in different halls as far

as possible.

Register number of candidates must be written on the table or desk in serial

order. No candidate is permitted to occupy any seat other than the allotted one.

No candidate is permitted to alter the seating arrangement. If a candidate is

found guilty of altering the seating arrangement of a hall, CS may recommend

the cancellation of the examination written by the candidate by providing the

original plan of seating arrangement and the alteration made by the said

candidate.

Candidates should be accommodated in rooms or in large halls. One Hall

Superintendent (HS) for every twenty five candidates or part thereof shall

be appointed. Reserve HS may be also appointed as per the norms. The Reserve

HSs will act as replacement of HS in case of exigency and will also assist CS at

times when there is no invigilation.

Every precaution should be taken so that no outsiders are present in and around

the examination halls/rooms and sufficient security measures should be taken to

carry the question papers safely from one hall to another.

It is the responsibility of CS to ensure before the commencement of the

examination that no forbidden materials/writings are present in the

walls/desks/black-boards/drawing-boards/floors of the examination halls.

The seating arrangements in the halls should be changed at random to ensure

that no candidate writes the examinations of all the subjects in a fixed

place/hall.

The slanting/adjustable drawing tables should not be used during the

examinations for any subjects excepting drawing subjects,.

CS should arrange for the serving of drinking water and supply of approved

materials for the examination at the place of the candidates only.

Strict silence should be maintained in the examination halls.

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Chief Superintendent should arrange wide publicity regarding rules of

examinations among the students.

2.1.5. Question Paper (QP):

In the conventional method, packets containing copies of the printed question

papers are sent in sealed covers to the Chief Superintendent every day of the

examination. CS shall check the details of the subject title and code, date and

session mentioned on each packet with the ‘time table’, the ‘attendance-sheet’

and the ‘nominal-roll’ sent by the COE. Total question papers received can be

compared with the question papers required. Any shortage in required number

of question paper shall be brought to the notice of COE immediately to avoid last

minute problems.

Question paper packets shall be thoroughly checked by CS to ascertain that the

subject code and the title of the question paper tally with the subject of

examination announced. No question paper packet shall be opened in

haste as it will cause irreparable damage to the credibility of the End

Semester Examination. Question paper packet shall be opened fifteen

minutes before the commencement of the examinations in the presence of HS,

CS and students. They should verify the pasting and sealing of question paper

packets and also the date and session before opening and signing on the

packets.

The question paper packet should be cut open on the right hand side of the

packet.

Whenever, only one or very few candidates have registered for an examination

CS must open the question paper packet concerned only after verifying the

presence of candidate(s) in the hall for that examination. If no candidate is

present, the unopened question paper packets should be returned to the COE on

the same day.

All the packets pertaining to the opened question papers shall be preserved and

forwarded to the COE at the close of the examinations.

2.1.6. Answer-books:

Answer-books containing forty four pages with graph sheets (one normal and

one semi-log) are supplied by the COE. Serial number is also printed in the

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answer-book. A record of answer-books used, date wise and session wise should

be kept by CS (Proforma 2) and this information should also be made available

to COE when called for.

Space for rough work is provided at the last but one page of the answer-book.

Signature/Facsimile signature of CS should be affixed only at the space provided

on the title page of the main answer-book. The facsimile shall not be affixed at

any other place on the answer-book or on the drawing/graph sheets attached, if

any.

Number of answer-books issued to each examination hall shall not exceed the

total number of candidates writing the examination in that hall.

No ‘additional answer-sheet/book’ is provided.

2.1.7. Hall Superintendent (HS):

CS shall appoint required number of Hall Superintendents (HS) for invigilation

work from the teaching staff available in the college (Proforma 3). No teaching

staff should undertake the invigilation work where his/her close relative is

appearing for the End Semester examination. Under no circumstances staff other

than teaching staff shall be appointed as HS.

Referring the ‘nominal-roll’, time table, ‘attendance-sheet’ and other details

provided by the COE, the invigilation scheme/ hall allotment to candidates have

to be prepared (Proforma 4) and the same without the column containing the

names of HS have to be displayed at the notice boards. Based on the

invigilation scheme, number of HSs to be appointed for each session may be

decided. HS for each hall shall be assigned at random by following the lot

system.

HSs have to report to CS for invigilation work at least thirty minutes before the

commencement of examination on the respective date and session for which

invigilation work is assigned.

HS has to check whether the answer-books bear the signature/facsimile

signature of CS before issuing them to the candidates.

An answer-book shall be issued to each candidate ten minutes before the

commencement of the examination. The candidates should be instructed to read

the instructions given in the second page of the answer-book, particularly on the

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first day of every semester examination, before filling up the particulars on the

title page of the book.

The candidates should be instructed to write his/her register number legibly on

the first page of the answer-book and further instructed not to write register

number anywhere else including the drawing sheet/graph sheet if any used by

the candidate.

The candidates should be warned that writing wrong register numbers in their

answer-books will entail rejection of their answer-scripts and he/she is liable for

further punishment.

Copies of question papers are to be distributed just five minutes before the

commencement of the examination only to the candidates actually seated in

their places. The details provided in each question paper must be scrutinised to

ensure that the correct question paper is issued to the right candidate. The

entries in the Hall Ticket and ‘attendance-sheet’ are the important guide in this

regard. If any mistake is committed in the distribution of question papers, HS

will be held responsible for the same. The unused question papers should be

kept under the custody of HSs until they are handed over to CS.

Candidate’s attention may be drawn to verify and satisfy themselves that they

have received the proper question papers before they start answering the

questions by cross checking the subject code, title and other details printed in

the question paper with those provided in the Hall Ticket.

HS must sign and write his/her name at the space provided on the first page

(not in any other page) of the answer-book after duly verifying the particulars

written by the candidate with those provided in the Hall Ticket.

The attendance of candidates may be finalised immediately after half-an-hour

from the commencement of the examination by getting i) the serial number of

the answer-book entered by the candidate and ii) the signature of the candidate

in the ‘attendance-sheet’ in the appropriate places.

The number of absentees and the number of unused answer-books and unused

question papers in the hall should tally and the unused answer-books and the

unused question papers should be returned to CS along with the absentee list

(Proforma 5).

Candidates presenting themselves thirty minutes after the commencement of

the examination shall not be admitted.

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Before the commencement of the examination, the approved hand books/data

books/tables brought, if any, by the candidates have to be checked thoroughly

from cover to cover whether they contain only the approved materials. If they

contain any unapproved material, they should not be permitted for use during

the examination.

HSs should not answer any query relating to meaning or correction or

typographical error in the question paper.

Any candidate involved in the malpractice during the examination should be

brought to the notice of CS immediately. A detailed report on the matter

together with the candidate’s answer-book, the incriminating material used by

the candidate, other material evidences and candidate’s statement should be

immediately forwarded to CS. The candidate should be allowed to continue to

write the examination in another answer-book.

No ‘additional books/sheets’ are to be issued to the candidates. Only on

exceptional cases one more answer-book may be given to complete the

examination.

HS should collect the answer-script from the candidate at his/her place. The

candidates should be instructed not to move from their places to handover the

answer-scripts. The answer-scripts once submitted by the candidates should not

be given back to the candidates. HS shall arrange the answer-scripts subject

wise, register number wise and personally hand them over to CS or officials of

COE Office. HS has to be present till those answer-scripts are checked and put

into the answer-script packets by CS.

No candidate who has left the examination hall before the end of the session

shall be permitted to re-enter the hall under any circumstances.

During the hours of examination, care should be taken by HS to see that no

person loiters in the veranda or anywhere near the examination hall and all care

should be taken to prevent any attempt to pass message/material to the

examinees from outside.

Candidates who are suffering from infectious diseases of any kind should not be

permitted to write the examination.

CS should visit as frequently as possible each building and room wherever

examination is conducted. He/she should also consider it as a part of his/her

duty to ensure that HSs keep moving among candidates and do not engage in

any occupation likely to hamper the efficiency of supervision. All the officials

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connected with the examination should be very vigilant in ensuring that no rule

of the examination is violated.

HS should not use mobile phone during the hours of examinations and should

not involve in any unnecessary conversation with others.

2.1.8. Vigilance Squad (VS):

Examination Vigilance Squad will be appointed by COE from time to time to check

whether the officials connected with the conduct of the examinations and the

candidates adhere to the rules and regulations of the examinations scrupulously.

The CS/HS shall extend full cooperation to VS members to carry out any checking

at any number of times with regard to the conduct of examination.

2.1.9. Examination Timing:

Candidates shall occupy their seats at least ten minutes prior to the

commencement of the examination and they are not allowed to move around

their seats under any pretext during examination hours.

Normally candidates will not be permitted to enter the hall after the

commencement of the examination. Only on extraordinary circumstances,

the candidates may be permitted during the first thirty minutes of the

examination after obtaining the permission from the Principal/CS. No candidate

desirous of writing the examination shall be permitted to enter the hall after the

expiry of first thirty minutes. Similarly no candidate shall be permitted to leave

the hall earlier than forty five minutes from the commencement of

examination.

Candidates are not allowed to write beyond the time limit prescribed for the

subject concerned. However, if the issue of question paper to the students is

delayed for reasons beyond the control of the authorities, they should be

provided the extra time to compensate for the delay. Any such delay shall be

intimated to COE immediately.

Arrangements shall be made for the announcement of time and the college bell

shall be rung every half-an-hour. A warning bell shall be rung five minutes

before the end of the examination in order to enable the examinees to complete

their writing and hand over the answer-script to HS.

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2.1.10. Attendance of the candidates:

Ten minutes after the commencement of the examination HSs should start

taking the attendance of the candidates who are present by getting i) the serial

of the answer-book entered by the candidate and ii) the signatures of candidates

in the ‘attendance-sheet’ in the appropriate places supplied by the COE and

complete the process immediately after thirty minutes. All the ‘attendance-

sheet’s shall be forwarded to COE immediately.

Half an hour after the commencement of examination, CS shall send a staff

member with an Absentee Statement sheet (Proforma 5) to collect the register

number of absentees in each hall. The entry made by HSs in the statement

(Proforma 5) should tally with the attendance of the candidates obtained

already in the ‘attendance-sheet’. CS shall verify that there is no discrepancy in

these two entries. Along with the absentees’ details, HS should return the

unused question papers and unused answer-books. The number of absentees,

unused answer-books and unused question papers should tally. CS shall verify

these particulars to ensure that everything is in order.

List of absentees has to be entered subject wise and it has to be sent to COE

office immediately.

2.1.11. Instructions to Candidates:

Candidates shall bring their own pens, pencils and other permitted materials and

will not be allowed to borrow anything from others in the examination hall.

Candidates should use only blue or black or blue black ink/ball pen while

answering the questions. Colour pens/sketch pens are allowed only for drawing

diagrams/charts.

A candidate is permitted to use geometric tools, non-programmable calculators

and approved tables and data books only, during the examinations. No other

material/gadget (including cell phone) should be brought inside the examination

hall.

The candidate has to verify the receipt of proper question paper by cross

checking the subject code and subject title printed in the question paper with

that available in the Hall Ticket before starting to answer. Question papers which

are not relevant should be returned to HS immediately.

Candidates are forbidden from asking any query relating to meaning or

correction or typographical error in the question paper during the examination.

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Candidates should not move from his/her place for any purpose during the

examination. Drinking water will be served and approved materials for the

examination will be given at his/her place.

Rough work if any must be done only on the space allotted at the end (last but

one page) of the answer-book. No separate answer-book for rough work will be

supplied to the candidates.

A candidate should neither possess/refer any forbidden material in any form nor

seek/obtain assistance in any form from any person/source towards answering

the questions during the examinations. He/she should not assist other

candidates in any form towards answering the questions during the

examinations. The candidate should not reveal his/her identity in any form in the

answer-scripts. The candidate should not indulge in canvassing either directly or

indirectly to award more than deserving marks in the examinations. The

candidate should maintain discipline and decorum during the examinations.

Writing the name or the internal assessment mark or any irrelevant matter or

making an appeal to the examiner in the answer-book will be treated as a case

of malpractice.

Writing a wrong register number will lead to rejection of answer-script and the

candidate is liable for further punishment.

Candidates should not detach any sheet from the main answer-book or take

away any sheet/material from the examination hall. He/she should not leave any

irrelevant material/sheet inside the answer-script while handing it over to HS.

The candidate has to ensure that no forbidden materials/writings are

present in his/her vicinity. If any such things are found by the candidate, it

should be brought to the notice of HS before the commencement of the

examination. The candidate cannot plead innocence and has to bear the

punishment if such materials/writings are found by the officials while writing the

examination.

When the permitted materials like data book/calculator/lab-coat

brought inside the examination contain any forbidden

writings/materials the candidate cannot plead innocence by claiming

that the material/instrument is a borrowed one.

Violation of the examination rule in any form during the examinations will attract

punishment ranging from levying fine to permanently debarring the candidate

from continuing his/her studies.

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The candidates should read the displayed posters containing nature of violation

in the examinations and the punishment recommended.

Any personal message to the candidate, shall not, in any case be delivered to

the candidate until he/she completes the examination.

Candidates who are suffering from infectious diseases of any kind will not be

allowed to write the examination.

2.1.12. Important Timings during the Examination Days:

The CS has to make himself/herself available one hour before the

commencement of every examination.

HSs have to report to CS for invigilation work at least thirty minutes before the

commencement of examination on the respective date and session for which

invigilation work is assigned.

Question paper packets shall be opened fifteen minutes before the

commencement of the examinations in the presence of external HS, AUR, CS

and Students.

Candidates shall occupy their seats at least ten minutes prior to the

commencement of the examination.

Normally candidates will not be permitted to enter the hall after the

commencement of the examination. Only on extraordinary circumstances, the

candidates may be permitted during the first thirty minutes of the

examination after obtaining the permission from the Principal/CS.

An answer-book shall be issued to each candidate ten minutes before the

commencement of the examination.

Copies of question papers are to be distributed five minutes before the

commencement of the examination.

Ten minutes after the commencement of the examination HSs should start

taking the attendance of the candidates and complete the process immediately

after thirty minutes. CS shall send a staff member with an absentee statement

thirty minutes after the commencement of the examination to collect the

register number of absentees in each hall.

No candidate shall be permitted to enter the hall after the expiry of first thirty

minutes.

No candidate shall be permitted to leave the hall earlier than forty five minutes

from the commencement of examination.

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2.1.13. Approved Books and Instruments:

Approved mathematical and physical tables and other scientific tables / data

book will be supplied on request to the candidates. CS is requested to make

arrangement for supply of approved tables and books with the seal of the

department affixed in each of them. CS is requested to ensure that only such

tables and books which do not contain any entries in pencil or ink are supplied to

the candidates. The books and tables should also be examined when they are

returned by the candidates.

Only non-programmable calculator is permitted. No programmable calculators,

laptops, cell phones, memory saving devices are allowed.

All books, note books, manuscripts, etc., brought by the candidates shall be

placed outside the examination hall in a separate room. A notice to this effect

should be placed at the entrance.

2.1.14. Malpractice:

Posters containing nature of violation in the examinations and the punishment

recommended shall be displayed in the college notice boards and other vantage

points.

HS/CS/AUR/Squad Member/Principal and Officers from office of COE can search

the students for any hidden incriminating materials by touching the body with

hands as and when it is required. If any thorough verification is required, the

search may be carried out in a separate room. Girl students will be searched

only by female staff members

If any candidate is found involved in any kind of malpractice, he/she has to be

booked under ‘malpractice case’ and may be permitted to continue to answer in

a fresh answer-book. A detailed report on the matter together with the

candidate’s answer-scripts (both the scripts), the incriminating material used by

the candidate and other material evidence should be forwarded immediately by

CS, addressed by name to the Controller of Examinations. The report of any

malpractice shall be sent to COE on the same day of the incident with all

materials.

The report of HS must be clear. Based on the report of HS, CS must also enquire

the candidate and send his report along with HS’s report. The nature of the

punishment to be imposed will depend largely upon the evidence furnished.

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Documents to be enclosed along with malpractice case:

Report on malpractice

Answer-scripts (both the scripts) written by the candidate before and

after booking for alleged malpractice.

Incriminating materials in the vicinity or in possession of the candidate. If

the Hall Ticket contains any incriminating material, the original Hall Ticket

has to be sent along with other documents. CS shall arrange to issue

duplicate Hall Ticket to the candidate concerned to enable him/her to

write the remaining examinations.

Sketch of the seating arrangement (wherever necessary).

Copy of the Hall ticket of the Candidate.

Hall tickets of the candidates booked under ‘malpractice case’ need not be

confiscated and they may be permitted to write the subsequent examinations.

However, if CS envisages any disturbance in the conduct of examination by

allowing such candidates to write examination, CS may prevent such candidates

from appearing for the subsequent examinations after obtaining the approval

from COE for the same.

In case of impersonation, the police authorities should be contacted immediately

and the person concerned shall be handed over for investigation and necessary

action. A full report about the same should be sent to COE by CS immediately.

2.1.15. PUNISHMENT TO BE AWARDED IN CASE OF MALPRACTICE CASES

A Candidate is permitted to use geometric tools, non-programmable calculators

and approved tables and data books only during the theory and practical examinations.

No other material/gadget (including cell phone) should be brought inside the

examination hall.

A Candidate should neither possess/refer any forbidden material in any form nor

should seek/obtain assistance in any form from any person/source towards answering

the question during the examinations. He / She should not assist other candidates in

any form towards answering the questions during the examinations. The candidate

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should not reveal his / her identity in any form in the answer scripts. The candidate

should not indulge in canvassing either directly or indirectly to award more than

deserving marks in the examinations. The candidate should maintain discipline and

decorum during the examinations.

Violation of the above rules in any form during the examinations will attract

punishment ranging from levying fine to permanently debarring the candidate from

continuing his / her studies as given below.

Sl. No. Nature of Malpractice Punishment

1. Appeal by the candidate in the answer script to show mercy by way of awarding more than deserving marks.

Fine Rs.1000/- per subject.

2. The candidate writing his / her name in the answer script.

3. The candidate writing his / her registration number in places other than specified in the answer script.

4. Any special marking in the answer script by the candidate.

5. The candidate communicating with neighbouring candidate orally or non-verbally; the candidate causing suspicious movement of his / her body.

6. Irrelevant writing by the candidate in the answer script.

7. The Candidate marking on the question paper or writing answer on his/her question paper or making use of his/her question paper for rough work.

8. The candidate possessing cell phones/programmable calculator(s)/any other electronic storage device(s) containing no incriminating materials.

Fine Rs.2000/- per subject.

9. The candidate facilitating the other candidate(s) to copy from his / her answer script.

Invalidating the examination of the particular subject written by the candidate.

10. The candidate possessing any incriminating material(s) (whether used or not). For example :- Written or printed materials, bits of papers, containing written information, writings on scale, Calculator, handkerchief, dress, part of the body, Hall Ticket etc.

Invalidating the examinations of the

subject concerned and all the theory

and the practical subjects of the

current semester registered by the

candidate.

Further the candidate is not

considered for revaluation of answer

scripts of the arrears-subjects.

11. The candidate possessing cell phone(s) / programmable calculator(s)/any other electronic storage device(s) and containing incriminating materials (whether used or not).

12. The candidate possessing the question paper of another candidate with additional writing on it.

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13. The candidate passing his / her question paper to another candidate with additional writing on it.

If the candidate has registered for

arrears-subjects only, invalidating the

examinations of all the arrears-

subjects registered by the candidate. 14. The candidate passing incriminating materials

brought into the examination hall in any medium (hard/soft) to other candidate(s).

15. The candidate copying from neighbouring candidate.

16. Vulgar/offensive writings by the candidate in the answer script.

Invalidating the examinations of all the theory and practical subjects of the current semester and all the arrears-subjects registered by the candidate.

17. The candidate possessing the answer scripts of another candidate.

18. The candidate passing his / her answer script to another candidate.

19. Appeal by the candidate in the answer script coupled with a promise of any form of consideration.

20. The candidate misbehaving in the examination hall.

Invalidating the examinations of all the theory and practical subjects of the current semester and all the arrear-subjects registered by the candidate.

Additional punishment : (i) if the candidate has not completed the programme, he / she is debarred from continuing his / her studies for one year i.e. for two subsequent semesters. However the student is permitted to appear for the examination in all the arrears-subjects up to the last semester during the debarred period. (ii) if the candidate has completed the programme, he / she is prevented from writing the examinations of the arrears-subjects for two subsequent semesters.

21. Involved in any one or more of the malpractices of serial no.10 to 19 for the second or subsequent times.

22. Cases of Impersonation. A) Handing over the impersonator to the police with a complaint to take appropriate action against the person involved in the impersonation by the Chief Superintendent. B) If a student of this Institution is found to impersonate a ‘bonafide student’, the impersonating student is debarred from continuing his / her studies and writing the examinations permanently. He/she is not eligible for any further admission to any programme of the University. C) Debarring the ‘bonafide student’ for whom the impersonation was done from continuing his / her studies and writing the examinations permanently. He/she is not eligible for any further admission to any programme of the University.

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2.1.16. Packing of Answer-scripts:

After the answer-scripts have been collected, they should be carefully arranged

subject wise in the sequence of the register numbers.

The packing slips received from the COE should be pasted on the answer-scripts

packets for the subjects concerned. The register number of the candidates

registered belatedly should be appended in the slip at appropriate place.

Absentees falling within the register numbers pasted in the packet should be

encircled with red pen and also to be written in the column provided.

Candidates who are not permitted to write the examination for want of

attendance should be treated as absentees. The number of answer-scripts

dispatched to the office of COE added to the number of absentees must be equal

to the number of candidates registered. The registered number of answer-scripts

packed separately because of suspected malpractice should be marked with an

asterisk mark in the answer-scripts packet with a footnote.

In the case of malpractice, a detailed report on the matter together with the

candidate’s answer-scripts (both the scripts), the incriminating material used by

the candidate and other material evidence should be forwarded immediately by

CS, addressed by to the Controller of Examinations.

The signature of CS, name and seal of the college shall be affixed on the packet

without fail. CS/AUR shall sign on the reverse side across the pasted portion of

the packet. The AUR must also sign in the face of the packet.

When a question paper is common for more than one branch / degree, the

answer papers of candidates of different branch / degree shall be packed in the

sequence as given in the ‘attendance-sheet’/packing slip.

No sheet should be torn off from the answer-scripts. The number of answer-

scripts kept inside the packet shall not exceed the specified number indicated

thereon. The packets should then be pasted in the presence of CS and AUR at

the close of every session. After signing on the packets as said in the previous

paragraph, the flap portion of the packets should be pasted first with gum and

then with adhesive tape neatly.

Any answer-scripts found containing i) the name of the candidate at any place

and ii) the register number of the candidate at the non-specified places should

be treated as ‘suspected malpractice’ and should be sent to COE separately.

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2.1.17. Claims:

All applications for contingent advance towards conduct of examinations should

be made to COE at least 10 days before the commencement of the examination.

Advance paid must be utilised for the purpose for which it is given and should

not be used for any other purpose.

All expenditure relating to clerical staff, Office Asst./peon Waterman, Watchman,

purchase of stationery, sealing wax, adhesive tape, string, sketch pen, all other

contingencies etc., have to be met within the amount allotted.

On conclusion of the examinations, a bill should be prepared and forwarded to

COE together with all vouchers and other statements connected there within 5

days.

After the bills have been checked, orders will be given for the payment of any

sum due. If the amount originally drawn is in excess of the expenditure, the

balance should be refunded within fifteen days after the examinations are over.

CS has to maintain stock particulars of the items such as, Answer-book, packet,

etc., supplied by the office of COE. At the close of each examination, CS is

expected to send stock position and request for requirement of various items for

the use of next examination.

2.2. PRACTICAL EXAMINATIONS

The instructions given above under ‘theory examinations’ should be followed for

practical examinations also wherever they are relevant. Some additional instructions

are given under:

The period of practical examinations for every semester will be intimated by

COE. The HOD of the each department has to prepare the schedule confining to

the prescribed for all the practical examinations pertaining to both the regular

and arrear candidates concerned and to assign internal examiners for each

subject. The schedule along with the assigned internal examiners has to be

submitted (online/offline as the case may be) to the COE within the stipulated

time for getting them approved (online/offline as the case may be). The

external examiners will be appointed (online/offline as the case may be) by COE.

No change in internal examiner/external examiner and no change of

practical examination schedule should be made without the approval of

Principal and COE.

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The number of candidates examined by the examiners should not exceed the

approved limits.

Only two sessions of practical examination have to be conducted per day and

there should not be any overlapping of batches/sessions.

The practical examination has to be conducted only in the presence of both

internal and external examiners. In case of absence any of the examiners, the

matter should be brought to the notice of Principal/COE and remedial action

should be taken immediately.

Any violation of the instructions given by COE will lead to the cancellation of the

practical examination.

The OMR sheet containing the register number of the candidates for entering

practical examination marks by the examiners will be sent to the department by

COE. The examiners should read the ‘instructions to fill up the OMR sheets’ and

fill them up accordingly. At the end of every session, the Examiners should

handover the completed OMR sheets in a sealed cover supplied by the College to

the office of COE.

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3. VALUATION

3.1. PROCEDURE FOLLOWED IN VALUATION AND REVALUATION

The Centralized Valuation scheme is envisaged to attain uniformity of valuation

of answer scripts, maintenance of secrecy, nullification of external influence, adherence

to a time schedule and early publication of results.

The Authorities/Representatives of the College involved in the conduct of the

Central valuation are:

a) Controller of Examinations (COE)

b) Examiners

c) Assistant Examiners.

The valuation will be normally held in the valuation hall of the office of COE. The

period of valuation will be in phases as decided by the Controller of Examinations. The

examiners will be assigned the subjects for valuation only by COE on the basis of

experience in the subjects.

All teaching and non-teaching staffs drafted for the conduct of the central valuation

are bound by the rules and regulations of the College. They will be paid remuneration

and as per the approved norms of the College. For any commission and omission in the

valuation, the College will take appropriate action.

The three major objectives to be achieved during valuation of answer-scripts are:

1) Fair valuation

2) Uniformity in valuation among all the Examiners

3) Consistency in valuation among all the answer-scripts valued by an Examiner.

3.2 ROLE OF COE:

The overall organization and conduct of the Central Valuation for the College will be

done by the COE. The duties of the COE are:

Fully responsible for the safe custody of all the answer-scripts and other related

materials.

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Coordinate with other officials to get the valuation related materials like OMR

sheets, copies of question papers and keys, copies of the minutes of the pre-

valuation board meetings, issue register examiners.

Coordinate with the examiners towards the smooth conduct of valuation.

Shall distribute the answer-scripts to the respective faculty and receive the same

after valuation.

Examiners appointed by the Office COE only shall be permitted for valuing the

answer-scripts.

Conduct of separate meeting of Examiners of various boards to discuss about the

minutes of the pre-valuation board.

Arrangement of strong rooms, valuation hall and adequate number of security

personnel.

Arrangement of accommodation to examiners in the College premises if required

Disbursement of remuneration, to all officers/examiners on duty before the

valuation is concluded.

Packing answer books after valuation is over in sealed covers and stored in store

room.

Sufficient security arrangements shall be made for the safe custody of answer-

scripts and other related materials during all the days of valuation. The valuation

halls shall be locked and sealed.

Arrangement for necessary canteen facilities for the examiners and other staff

members during the days of valuation. The valuation is over to enable packing,

dispatching and settling the accounts. Valuation Camp will be held continuously on

all days including Saturdays. There will be two sessions of valuation from 9.00 am

to 1.00 pm. and 2.00 pm to 5.30 pm. All Officers/Examiners participating in the

camp shall mark their attendance twice, once at the beginning of each session. No

examiner shall be permitted to leave the camp before 5.30 pm. All infrastructural

facilities shall be provided by the Head of the Institution .

To maintain and monitor the punctuality of all the officials under his/her control

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To convene the meeting of the examiners, course-wise, to discuss in detail about

the pre-valuation board recommendations, answers given in the keys etc.

To identify the correct Examiners for every subject and assign him/her the valuation

work

To ensure that the valuation is carried out with the key, if provided, and properly

following the minutes of the Pre-valuation Board Meeting.

To ensure that each Examiner under his/her control spends the full allotted time of

three hours per session more effectively and efficiently.

To ensure that the examiners should devote entire period of time allotted to them

for valuing the answer scripts without any diversion. Use of mobile phones and

attending to any other personal work during the valuation time should not be

permitted.

To monitor the quality of valuation by checking the answer scripts valued by the

examiners at random and guide them properly.

3.3. PRE-VALUATION BOARD

The Controller of Examinations shall arrange to conduct pre-valuation meeting of

the examiners of each Board immediately after the examination.

The question papers, Keys and Complaints, if any, regarding out of syllabus

questions and errors in question papers, received by the Controller of Examinations

shall be presented at the meeting of the board to take appropriate compensatory

measures while preparing the scheme of valuation.

The Board has to discuss the question papers, keys, comments and formulate a

scheme of valuation of the answer scripts.

The copies of the scheme of valuation along with keys and detailed answers shall be

sent to all examiners for Central Valuation/Revaluation.

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3.4. ROLE OF EXAMINERS:

The duties of the Examiners are

to value the answer scripts assigned to him/her correctly by going through the

entire answer script carefully and spending the full allotted time for the valuation

effectively.

to value the answer scripts assigned to him/her based on the key, if provided, and

by properly following the minutes of the Pre-valuation Board Meeting

to fill up the OMR sheet by correctly entering the marks awarded (by using black

ball point pen) in the answer scripts against the correct dummy number of the

candidate. Care shall be taken to avoid mistakes in making the entries, particularly

marks. Overwriting/scarping/rubbing on the OMR Sheet is not permitted. in case of

any correction, the examiner has to write the correct mark with the dummy number

on the backside and sign.

to follow the instructions/guidelines given by the COE

to bring it to the notice of the COE any appeal made by the candidate in the answer

script

to bring it to the notice of the COE mix-up in the subject/subject code of answer

scripts

to bring it to the notice of the COE.

(i) any appeal/irrelevant writing made by the candidate in the answer-script.

(ii) any mix-up in the subject/subject code of answer-scripts.

(iii) any missing pages/graph sheets/charts from the answer-script.

(iv) whenever a sign/evidence for malpractice is noticed in the answer-script.

3.4.1. Instructions to the Examiners:

Reporting:

To strictly follow the timing of the valuation centre; no deviation in timing will be

entertained.

Before starting the valuation of the answer-scripts, the Examiner has to ensure that

he/she

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Has taught the subject of the paper at least twice and is familiar with the

subject presently.

Has the correct question paper by verifying the subject code/title and question

paper code.

Has the keys/schemes, if any, provided.

Has the minute of the Pre-valuation Board Meeting for the subject concerned if any

provided.

Has to study the keys/schemes and the minutes of the pre-valuation board

meetings to get familiarization prior to valuation.

Further he/she has

to verify whether the packet contains correct number of answer-scripts and each

answer-script contains correct number of pages without omission and commission.

to collect the answer-script packets from the Valuation Assistant and hand over the

same to him/her after valuation.

to return the keys/schemes of the question papers after valuation.

During the valuation:

The examiners have to pay full attention during valuation without getting

distracted by any source.

Keys have to be considered mainly as guidelines. Alternative

methods/answers not covered in the keys also have to be considered for

awarding marks in consultation with the COE.

Any correction in the keys/schemes/minutes should be implemented after getting

the approval from COE immediately.

The valuation has to be done strictly as per the scheme (mark distribution), if

provided by the College.

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The Examiner should not alter the marks awarded to the candidate after fair and

correct valuation.

Further the Examiner has to ensure that he/she

has valued all the answers written by the candidate by going through all the

pages of the answer-book.

has marked ‘–’ in the ‘marks table’ if no answer is available.

has re-checked the totaling at least once.

has written the marks legibly, particularly, the total mark.

While entering marks Foil card

he/she has the correct foil card of the subject concerned.

he/she has entered the mark by verifying the all the digits of dummy number.

no corrections is made in the foil card; if at all any correction is unavoidable,

he/she has to first make the correction in foil card and attest the corrections near

by the corrections of the foil card mentioning the wrong mark and the correct mark

against the corresponding dummy number.

he/she has signed and entered his/her name only in the allotted space at the

bottom of the foil card. No extra writing is to be made on the front side of the

OMR sheet.

General Code of Conduct to be followed during valuation:

To abide by the instructions given by the COE.

Not to use mobile phones inside the valuation hall.

Not to have unnecessary conversation with fellow examiners.

To maintain the decorum in the valuation centre.

3.5. ROLE OF ASSISTANT EXAMINER:

Each Board will be assisted by Assistant Examiner who are faculty members of

the college and are normally not eligible for valuation of answer scripts due to lack of

experience. The duties of the Assistant Examiner are:

To verify the marks entered by examiners in the answer scripts

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To Check any unvalued questions

To verify the total marks in the answer script and Foil cards

To assist the officials of COE in distributing the answer scripts to the Examiners and

getting them back after valuation.

To verify the entry of Foil card entered by the Examiners and sign on the Foil card.

To verify the entry in the issue-register

To help the COE in all aspects of the valuation process

One Assistant Examiner may be employed for every 6 Examiners and while

appointing and allocating the Assistant Examiner the ratio of Examiners to Assistant

should not exceed 10:1 and should not be less than 4:1.

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4. EXAMINATION REFORMS FOR TRANSPARENCY

Examination is an assessment tool intended to measure the knowledge and skill

of the students.The current trend in education advocates involvement of students to

know how the learning is assessed.Students have great confidence in the judgement of

teachers. In the present system, all the evaluated answer scripts of Continuous

Assessment in a subject are returned to the students from time to time during the

semester. But to fecilitate students towards Choice Based Credit System and to have a

greater transparency of the assessment process, the answer scripts of End Semester

Examinations shall be shown to the students during the specified period after the

evaluation for any clarification or correction. This reform shall be useful for the college

to gain the confidence on the fairness and transparency in the examination system.

Before the publication of End Semester results, the students are allowed to

verify the answer scripts of certain subjects which are randomly selected. The system

of verifying the end semester answer scripts by the individual students for randomly

chosen subjects under 2015 Regulations for B.E/B.Tech. was introduced from the

academic year 2016-2017.

Initially one subject was chosen and shown to the students. Subsequently, two

subjects and extended to four subjects were shown to the students in the subsequent

semesters. From April 2018 End Semester Examination onwards all the regular answer

scripts are shown to all the students.

Consequently, the application for revaluation of the answer scripts for

those subjects are not permitted.

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5. PERFORMANCE ANALYSIS COMMITTEE

The Performance Analysis Committee chaired by the Principal consisting of the

Dean (Academic), Controller of Examinations and all the Heads of the Departments

will by collective wisdom, normalize the marks secured by the students in each course

and finalize the grade range for that course so as to ensure that the clustering and

grading decisions have been made in a reasonably balanced manner.

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6. RESULT PASSING BOARD

A meeting of the Result Passing Board constituted by the Principal shall be

convened to analyze the performance of students in the end semester

examinations in various subjects. This board consists of Principal(Chairman),

COE, University nominee, Management nominee, Governing Council nominee,

Alumni nominee and HODs. Based on the statistics, the board shall arrive at the

award of moderation to rectify the variation/anomalies in the valuation. The

procedure to be followed is given below.

6.1 PROCEDURE FOLLOWED IN RESULT PASSING BOARD

After the thorough analysis of the data provided, the committee may recommend

the moderation for processing the results.

The general moderation of 5 marks per student for a semester may be

recommended by the board and distributed to one or more subjects.

Apart from the above general moderation, if the pass percentages in some

theory courses are very less, then the Result Passing Board will decide to

award special moderation to increase the pass percentage of those courses.

COE will provide the following details to the Result Passing Board to decide the

special moderation.

The name of subject along with the Question Paper Code

Number of candidates registered for the examination

Number of candidates appeared for the examination

Number of candidates passes without any moderation with

percentage of pass

Number of candidates passes with an addition of 1 mark, 2 marks,

3 marks and so on upto 5 marks along with the percentage of pass.

Comparison of Average Internal and External marks

A separate moderation called degree moderation may be recommended by the

Result Passing Board to enable students to pass a single course or to a

maximum of two courses provided they qualify for the award of degree.

After getting the approval from the Result Passing Board, COE will arrange to

publish the results.

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7. REVALUATION

After the publication of results, if a candidate has confidence in passing a course

or securing more marks, he/she can apply for Photocopy of the answer script. The

maximum number of answer scripts a candidate shall apply for Photocopy is 5 as

prescribed in the Regulations.

7.1 PHOTOCOPY PROCEDURE

Candidates who wish to apply for revaluation should apply for photocopy of his/her

answer script by paying the prescribed fee per script or apply directly for

revaluation or both simultaneously.

After receiving the photocopy, the student can verify the copy for any discrepancy

like total mistake and omissions in the valuation.

If any discrepancy is noticed the same may be brought to the notice of the

Controller of Examinations for remedial action.

7.2 REVALUATION PROCEDURE:

Candidates who wish to apply for revaluation should first apply for photocopy of

his/her answer script by paying on payment of the prescribed fee per script on or

before the last date for applying photocopy.

After receiving the photocopy, the student can verify the copy for any discrepancy

like total mistake and omission in the valuation.

If any discrepancy is noticed the same may be brought to the notice of the

Controller of Examinations for remedial action.

The valuation in the photocopy of the answer script can be verified by the subject

expert and if the expert is convinced that the script deserves higher marks than

awarded, he/she can recommend for applying revaluation.

Revaluation of answer scripts is applicable only for the theory examinations and not

applicable for practical examination, seminars, practical training and for project

work.

All the candidates irrespective of the MARKS/GRADE secured in the End Semester

Examinations can apply for Revaluation.

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7.3 INSTRUCTIONS TO CANDIDATES WHO ARE RECEIVING PHOTOCOPY

OF ANSWER SCRIPTS

The valuation is done for a maximum of 100 marks in the answer script.

The candidate has to check whether the photocopy of the answer script supplied is

his/her own answer script including the subject for which he/she has applied for.

The candidate has to check whether the totaling of marks is correct.

The candidate has to check whether marks have been entered against the question

no. (Including sub-division) in the front page, for all answers written.

If a candidate finds any mistake/omission/error on any of the item in the above the

candidate is directed to represent the matter to the Controller of Examinations in

writing with all the details through the Principal within 3 days from the date of

receipt of photocopy.

Answer scripts are valued by competent examiners who are teachers who have not

valuated in the scripts in this current semester. Any request for increase in marks

on the basis of comparison of valuation by any other person/teacher will not be

entertained.

The valuation in the photocopy of the answer script can be verified by the subject

expert and if the expert is convinced that the script deserves higher marks than

awarded, he/she can recommend for applying revaluation.

The marks awarded after revaluation which takes into account all aspects of

valuation (including omission if any) is final. No representation will be entertained.

However, they are eligible for review if recommended by the teacher who taught

the subject.

Photocopy of Revalued Answer Scripts will not be supplied on any account.

7.4 REVALUATION PROCESS:

The complete data for revaluation will be collected by the office of the Controller

of Examinations.

The Office of COE staff will use the data provided by the COE to trace the answer

scripts and make the paper ready for revaluation based on the following rules. COE will

conduct the Revaluation and will simultaneously send the photocopies to the respective

students.

42

The COE shall appoint examiners for Revaluation, from among the examiners,

and provide answer scripts not valued earlier by them with approval of Principal.

After revaluation, results will be finalized as follows: The original marks secured by the candidate will not be changed, if the revalued

marks are less than or equal to the marks secured in the original valuation.

If the revalued marks are higher than the original marks by more than 15% of the

maximum marks of the answer script, a second revaluation is to be done. The

marks obtained in the central valuation, first revaluation and second revaluation can

be compared and two nearest marks be selected for consideration. Thereafter the

average among the two nearest marks can be taken as true mark obtained by the

candidate and results published accordingly.

The recommendation of the Passing Board (on moderation) already constituted for

finalizing the original results of the examination will be applicable for finalizing the

marks obtained on revaluation, treating the revaluation marks as equivalent to

original marks.

Cases of examiners found guilty of improper valuation/revaluation shall be reported

to the College for Appropriate Action by the Head of the Institution. The Controller

of Examinations shall maintain a list of teachers against whom action has been

taken under these guidelines.

The revaluation result will be released as soon as it is ready and the maximum time

will be 15 days from the last date of receipt of the application for revaluation.

The revaluation result shall be released with the following nomenclature.

NC No Change in Result (if the mark/grade obtained in the Revaluation is

less than or equal to original mark/grade).

GC Grade Change (the original mark is pass and revaluation mark in more

than original)

Pass (if the original mark is fail and the revaluation mark is pass)

43

8. AWARD OF COLLEGE RANKS

NORMS FOR AWARD OF RANKS

The office of the Controller of Examinations conducts examinations for all the

eligible students and rank the students based on their performance after qualifying for

degree. While ranking the students, the following norms shall be followed

(i) Ranks may be determined among the candidates who are qualified for the award

of degree only, for which the examinations are conducted by the COE.

(ii) Rank Certificates may be awarded for all the Full-Time UG and PG programmes

as per the rule of awarding of Rank.

(iii) Ranking may be decided based on the CGPA secured by the candidate. If there is

a tie between two or more candidates for a particular rank, then all such

candidates will be eligible for that rank.

(iv) Ranks will be awarded in each branch of study for 20:1 in UG and 6:1 for PG.

44

9. CHOICE BASED CREDIT SYSTEM (CBCS)

The new education policy of the country is on “Choice Based Credit System

(CBCS)”.In this System the students would opt for their own choice of courses and

learn at their own pace, while undergoing additional courses and acquire more than

the required credits, so that they could adopt an interdisciplinary approach to

learning to make it more practical oriented. This would also help the students to

become mobilized and learn across various institutions around the country without

any hindrance. Since, the University Grants Commission has advised all State

Universities to introduce the Choice Based Credit System from 2015-2016 onwards,

this has been discussed thoroughly and come out with the following salient points

for the implementation of the same.

(a) The CBCS system may be offered for UG and PG of all the Departments

from 2015-2016 onwards.

(b) The mapping of curriculum may be done as prescribed by AICTE. The

courses may be grouped under Humanities and Social Sciences (HS), Basic Sciences

(BS), Engineering Sciences (ES), Professional Core (PC), Professional Electives (PE),

Open Electives (OE) and Project work (Pr).

Humanities and Social Sciences (HS) include Technical English, Foreign

Language, Employability Skills, Engineering Ethics & Human Values, Engineering

Economics, Presentation Skills and Technical Seminar, Communication Skills,

Environmental Science & Engineering.

Basic Sciences (BS) include Mathematics, Physics, Chemistry, and Biology.

Engineering Sciences (ES) include Materials, Workshop, Drawing, Basics of

Electrical/ Electronics/ Mechanical / Computer Engineering, Instrumentation.

Professional Core (PC) means courses relevant to the chosen

specialization/branch;

Professional Electives (PE) means courses relevant to the chosen specialization/

branch;

Open Electives (OE) means courses from other technical and/or emerging subject

areas and/or generic courses;

Project Work includes Seminar and/or Internship in Industry or elsewhere.

(c) The students may opt for lesser or additional number of credits from

Semester III onwards.

(d) Electives may be offered starting from 5th Semester onwards.

45

(e) In subsequent major syllabus revision the following points may be taken into

account

(i) Classification of courses as per AICTE.

(ii) Syllabus design to be only indicative in order to emphasize fundamental

aspects.

(f) Regarding the Credit Distribution and minimum credits to complete a programme,

the number of credits for the award of degree may vary among the programmes

and may be between 167 and 176 for B.E./B.Tech. Programmes, between 70 and

73 for PG Programmes

(g) The minimum number of credits to complete the programme will be as given in the

curriculum of the respective programme.

(h) The minimum and maximum duration of the UG programmes is 4 years and 8 years

respectively. The minimum and maximum duration of the PG programmes is 2

years and 4 years respectively

(i) If a student completes the required number of courses in earlier semester itself, the

student shall do project work for the remaining period.

(j) The student may earn more credits than required for award of degree; the grades

for those courses will be included in the mark sheet, however, they would not be

considered for classification. However, if the student has earned additional credits–

the courses for which the student has earned maximum credits will be considered.

(k) Regarding timetable, Slot system need to be followed.

(l) Attendance requirement is to be considered course-wise.

(m) Students must register for redoing the arrear courses, if any. The student

should take up the continuous assessment tests and end semester

examinations. The past continuous assessment will be considered while

redoing a course. The student may be allowed to attend classes if he/she

so wishes, however attendance will not be considered. The student has to

register for redoing Compulsory courses again – but in case of elective

courses the student may drop the course and register for another elective.

(n) In case of Prevention due to attendance shortage the student has to re-

register and undergo the course completely.

46

(o) Students may be allowed to credit a minimum of 18 (except 8th semester) and

maximum of 30 credits, subject to the condition that the students may be allowed

to register +/- 6 credits offered in that semester.

(p) Pre-requisite is required for certain courses which will be offered in the earlier

semesters.

(q) Grading system as prescribed by UGC may be followed. Complete Relative

grading may be followed, however mechanism for the same may be

decided by academic council meeting.

(r) In case of classification, the minimum conditions to be satisfied by a candidate is

given below:

First Class with Distinction:

(i) B.E./B.Tech. Programmes: Maximum Period of study 5 years, passed

all subjects in first attempt with 8.50 CGPA, not Debarred during the

programme of study

(ii) PG Programmes (2 Years): Maximum Period of study 3 years, passed

all subjects in first attempt with 8.50 CGPA, not Debarred during the

programme of study

First Class:

(i) B.E./B.Tech. Programmes: Maximum Period of study 5 years, passed

all subjects in first attempt with 7.00 CGPA, not Debarred during the

programme of study

(ii) PG Programmes (2 years): Maximum Period of study 3 years, passed

all subjects in first attempt with 7.00 CGPA, not Debarred during the

programme of study

(s) A student may avail break of study twice during the course of study with

prior permission only.

(t) Students may be permitted to credit online courses (which are provided with

certificate) with the approval of Department Consultative Committee (DCC) and

Dean (Academic) subject to a maximum of three credits. He/She needs to obtain

certification or ‘credit’ to become eligible for writing end semester

examination to be conducted by the COE. In case of credits earned through

online mode from a University approved by Dean (Academic), the credits

may be transferred.

47

(u) Self learning courses may also be introduced/given based on certain

constraints& approved by Department Consultative Committee (DCC) only from

5thSemester onwards for UG and from 2nd Semester onwards for PG.

(v) A student may opt for either online course/ Self Study instead of one

elective course for both UG and PG programmes.

48

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503.

(An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

PROFORMA 1

Seating Arrangement

Hall No.: Date: Session:

REGISTER NO. OF THE CANDIDATES

I ROW II ROW III ROW IV ROW V ROW VI ROW

Name & Signature Signature of Chief Superintendent of Hall Superintendent with college seal

Note : To be retained by the Chief Superintendent

49

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503.

(An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

PROFORMA 2

Details of session wise use of answer-books

Date and Session

Hall No. No. of Answer-books

Issued Returned Used

Date: Signature of Chief Superintendent

Station: with College seal

Note : To be kept by the Chief Superintendent

50

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503.

(An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

PROFORMA 3

From To

The Chief Superintendent …………………………………….........

End Semester Examinations, …………………………………………

………………………………………….

Ref . No. Dated :

APPOINTMENT ORDER

Dr./Thiru/Thirumathi/Selvi ……………………………………………………………. is hereby appointed

as Hall Superintendent for the Anna University Examinations scheduled during

……………………. in this College. The date and time of invigilation work is notified

hereunder. He / She is directed to report to the Chief Superintendent at least thirty

minutes before the commencement of the Examination. Those who are coming late will

not be allowed to function as Hall Superintendents.

The Hall Superintendents shall not absent themselves from attending the invigilation

work without obtaining the written permission of the Chief Superintendent. In case Hall

Superintendent is unable to accept the order, he/she has to find a substitute and the

acceptance of the substitute to undertake the responsibility of Hall Superintendent shall

be produced to the Chief Superintendent. Request for leave without making an

alternative arrangement will not be entertained. Particulars of invigilation work :

Days Session

Date : Chief Superintendent

Station : End Semester Examinations

51

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503.

(An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

PROFORMA 4

Examination Invigilation scheme / hall allocation to candidates

Date: Session: FN/AN

Hall No.

Degree &

Branch

Subject of the Exam

Register no. of the candidates

Name of the Hall Superintendent *

* Not to be indicated in the student copy put up in notice board.

Date : Signature of Chief Superintendent

Station :

Note : To be retained by the Chief Superintendent

52

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503.

(An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

PROFORMA 5

END SEMESTER EXAMINATIONS __________________________(Month / Year)

ABSENTEE STATEMENT

Date : Session : FN / AN

Hall No.

Degree and subject of

Examination

Subject/ Q.P. code

Total No. of

Candidates present

Reg. No. of the Absentees

Signature of the hall Superintendent

Date : Signature of Chief Superintendent

Station :

Note: 1) To be circulated to all halls 30 minutes after commencement.

2) To be sent to COE after the examination is over.

Hall No.:

53

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503.

(An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

PROFORMA 6

Remuneration for Hall Superintendent

Received from the Chief Superintendent, a sum of rupees noted against me towards remuneration for the invigilation work during the Examination __________________________________ held at _____________________________________________________

Sl. No.

Name of HS & Address

Date & Session

Total No. of Sessions

Amount

in Rs.

Signature

Signature of the CHIEF SUPERINTENDENT

with Seal

54

NATIONAL ENGINEERING COLLEGE, K.R.NAGAR, KOVILPATTI - 628 503. (An Autonomous Institution - Affiliated to Anna University, Chennai)

Office of the Controller of Examinations

PROFORMA 7

END SEMESTER PRACTICAL EXAMINATIONS APR. / NOV. 20…

REPORT OF THE VIGILANCE SQUAD

-----------

Name of the Squad Member :

Designation and Department :

Date & Time of visit :

Places of Visit :

OBSERVATIONS OF SQUAD MEMBER

1. Availability of Internal / Co / Assistant Examiners in the Lab :

2. Pre-arrangements for conducting Practical Exams are done : Yes / No

3. Presence of other staff members in the Lab during Exam : Yes / No

4. Students’ Signatures are properly obtained in Attendance Sheet :

5. Whether sufficient equipments and space provided

for doing the experiments : Adequate/OK/

Not enough

6. Batch wise schemes are displayed properly in Notice Board : Yes / No

7. Any other specific observations :

8. Suggestions for further improvements :

Signature of the Member with date

55

NATIONAL ENGINEERING COLLEGE, K.R.NAGAR, KOVILPATTI - 628 503. (An Autonomous Institution - Affiliated to Anna University, Chennai)

Office of the Controller of Examinations

PROFORMA 8

REPORT OF THE VIGILANCE SQUAD, END SEMESTER THEORY EXAMINATIONS APR. / NOV. 20…

-----------

Name of the Squad Member :

Designation and Department :

Date & Time of visit :

Places of Visit :

OBSERVATIONS OF SQUAD MEMBER

1. Seating arrangements are adequate / inadequate :

2. No. of invigilators are sufficient / insufficient :

3. Hall tickets with student signature : Yes / No

4. Attendance sheet returned to the Chief Superintendent

office within half an hour of the commencement of exam : Yes / No

5. (i) Seating arrangements : (i) Yes / No (ii) Instructions for the Students are properly displayed : (ii) Yes / No in the Hall / Notice board

6. Undistributed Question Papers are in the custody of Chief Suptt. / Hall Suptt. / on the table :

7. Hall Superintendent Signature is present in all the Answer booklets :

8. Hall Superintendents are active in their duty : (i) Yes / No (ii) Not to the expectation

(iii) Not at all

9. Any dishonest activities noticed in the Halls? :

10. Any other specific remarks :

Signature of the Member with date

56

PROFORMA 9

REMUNERATION CLAIM FOR QUESTION PAPER SETTING – NOV./APR. 20

Name of the Question Paper setter :

Designation & Department : Bank A/c No. :

Remuneration claim details :

Rupees_______________________________________________________________

This is to certify that the above question(s) is/are typed confidentially by me.

Date : Signature

For COE Office use only

Passed for Payment of Rs.__________

COE DIRECTOR

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503. (An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

Email: coe@nec.edu.in Web: www.nec.edu.in

Sl. No.

Subject Code

Subject Name No. of Q.P.

Date of Submission

of Q.P.

Amount (Rs.)

Total

Paid by Cheque No. / Date :

57

PROFORMA 10

Remuneration Claim Form –UG/PG Degree End Semester Practical Examinations : April / Nov. 20……

Degree (B.E./B.Tech./M.E.) : Branch : Semester :

Subject Code : Date(s) of Exam :

Name of the Subject :

Sl. No

Name, Designation, Department with Account No.

Internal Examiner/

Co-Examiner/ Skilled Examiner

No.of candts.

Registered

No.of candts.

Appeared

Remuneration Rs.

Total Rs.

Signature

Internal Examiner

UG: 15/cand. PG: 20/cand.

Co-Examiner

UG: 15/cand. PG: 20/cand.

Skilled Examiner

UG: 8/cand. PG: 8/cand.

Store keeper/ Electrician/Mechanic

5/cand.

Attendant

2/cand.

Grand Total

Amount (in words): Rupees .…………………………………………………………………………………………………………………………………………………………………………………..

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503. (An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS Email: coe@nec.edu.in Web: www.nec.edu.in

Passed for Payment of Rs.………………. COE DIRECTOR

58

PROFORMA 11

Remuneration Claim Form – B.E./B.Tech. Degree End Semester Project Work Viva Voce Examinations – Apr./Nov.20

Degree & Branch : Semester :

Subject Code :

Name of the Subject : Date(s) of Exam :

Sl. No

Name, Designation and Address Internal / External

No.of candts.

Registered

No.of candts.

Appeared

Remuneration Rs.

Distance Km

TA Rs.3/- per Km

DA Rs.300/- per day

Total Rs.

Signature Viva Rs.25/- per candidate

External Examiner

Internal

Examiner

---- --- ---

Grand Total

Amount (in words): Rupees …………………………………………………………………………………………………………………………………………………………………………………………..

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503. (An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

Email: coe@nec.edu.in Web: www.nec.edu.in

Passed for Payment of Rs.………………. COE DIRECTOR

59

PROFORMA 12 Remuneration Claim Form – M.E. Degree End Semester Project Work Viva Voce Examinations – Apr./Nov.20 (Phase )

Degree & Branch : Semester :

Subject Code :

Name of the Subject : Date(s) of Exam :

Sl. No Name, Designation and Address Internal /

External

No.of candts.

Registered

No.of candts.

Appeared

Remuneration Rs.

Distance Km

TA Rs.3/- per Km

DA Rs.300/- per day

Total Rs. Signature Evaluation fee

(per thesis) for M.E. :Rs.100 for MCA : Rs.50

Viva Rs.50/- per candidate

External

Examiner

Internal Examiner

---- --- ---

Grand Total

Amount (in words): Rupees …………………………………………………………………………………………………………………………………………………………………………………………..

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503. (An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS Email: coe@nec.edu.in Web: www.nec.edu.in

Passed for Payment of Rs.………………. COE DIRECTOR

60

NATIONAL ENGINEERING COLLEGE, K.R.NAGAR, KOVILPATTI – 628 503 (An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

PROFORMA 13

CENTRAL VALUATION – NOV. / MAY 20

CLAIM FORM

NAME, DESIGNATION & ADDRESS OF THE EXAMINER:

BANK A/C No. with IFSC Code :

Details of Claim

Date Subject Code & Title Bundle

No.

No. of Scripts Valued

Valuation Amount

UG : Rs.20 PG : Rs.25

DA

Rs.300/- per day for outstation

Examiners only

TA Rs.3.00/-

per km for outstation Examiners

only

Total Amount

Rs. Signature

TOTAL

Rs.___________ (Rupees_____________________________________________

___________________________________________only)

Passed for Payment of Rs.______________

COE DIRECTOR

Affix 1 Re revenue stamp

if amount exceeds

Rs.5000/-

Signature of the Examiner with date

61

NATIONAL ENGINEERING COLLEGE, K.R.NAGAR, KOVILPATTI – 628 503 (An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS PROFORMA 14

CENTRAL VALUATION – NOV. / APR. 20

CLAIM FORM

NAME OF THE EXAMINER : DESIGNATION & DEPARTMENT :

Account No. : Details of Claim Remuneration per Script : 1 credit : Rs.10/- Other UG : Rs.20/- PG : Rs.25/-

Date Subject

Code Subject Name

Bundle No.

Whether UG/PG

No. of Scripts Valued

Valuation Amount

Rs. Signature

TOTAL UG

PG

GRAND TOTAL

Rs._________ (Rupees

)

Passed for Payment of Rs.

COE DIRECTOR

Affix Re.1 revenue stamp

if amount exceeds

Rs.5000/-

Signature of the Examiner with date

62

NATIONAL ENGINEERING COLLEGE, K.R.NAGAR, KOVILPATTI – 628 503 (An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

PROFORMA 15

REVALUATION – NOV. / APRIL 20

CLAIM FORM

NAME OF THE EXAMINER : DESIGNATION & DEPARTMENT :

Account No. : Details of Claim Remuneration per Script : UG : Rs.30/- PG : Rs.40/-

Date Subject Code / Subject Name Whether UG/PG

No. of Scripts Valued

Valuation Amount

Rs. Signature

TOTAL UG

PG

GRAND TOTAL

Rs._________ (Rupees

)

Passed for Payment of Rs.

COE DIRECTOR

Affix Re.1 revenue stamp

if amount exceeds

Rs.5000/-

Signature of the Examiner with date

63

NATIONAL ENGINEERING COLLEGE, K.R.NAGAR, KOVILPATTI – 628 503.

(An Autonomous Institution – Affiliated to Anna University, Chennai)

Office of the Controller of Examinations

PROFORMA 16

Date :

VOUCHER

Remuneration / Honorarium for a sum of Rs ..………. (Rupees ………….…………………

……………………………………………………………..) towards …….. …………………………….

……..………………………………………………………………… …………… …………………… .

..………………… ………………………………………………………………………………..

Affix Re.1 revenue stamp

if amount exceeds

Rs.5000/-

Name : Account No. : Name of the Bank : Branch : IFSC code :

Signature with Date

For office use only

Passed for Payment of Rs…………..

COE DIRECTOR

64

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503.

(An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

INSTRUCTIONS TO QUESTION PAPER SETTERS

1. Question paper setters are requested to keep the appointment as confidential.

2. In case, any of your relative is appearing for the examinations, you are requested to decline the offer of Examinership immediately.

3. Setters are requested set the question paper given in the template without changing the default settings such as Page set-up (Paper Size, Margins, line spacing, font, font size, Header/Footer, etc.) and row height/length of the table.

(Default Settings : Paper Size : B5, Orientation : Portrait; Title/Header of the Question- Arial - Font Size - 12 bold; Other part - Arial 11 normal; Course Outcome & Blooms Taxonomy – Arial - 9).

4. The course outcome number and the type of concept in Bloom’s Taxonomy must be indicated as CO1-U, CO2-R, etc.

5. The details of the examination regarding Regulation, Programme, Branch, Semester, Subject code, Subject name and Special instructions regarding tables, charts, data books, drawing sheets, etc. to be supplied to the candidates should be mentioned clearly.

6. Selecting questions from previous Autonomous/Anna University exams should be avoided.

7. Framing questions with just a few words such as “Write short notes on…..”, “Discuss/Explain the topic ………..” should be avoided.

65

8. The questions should be evenly distributed covering the whole syllabus in each unit considering the time for answering the questions within the stipulated period.

9. Specific care should be taken while allotting the distribution of the marks for each subdivision and the marks should be clearly mentioned against each question.

10. Diagrams should neatly be drawn with black ink / or scanned neatly so that the diagram should be clearly visible.

11. If any problem is asked in the question, the question setter should ensure that the data given are sufficient and solvable.

12. Framing similar questions in one part as in the other part should be avoided.

13. While framing questions, what is expected from the students should clearly be given.

14. The standard of a question reflects the competency of the staff concerned.

15. All the Question setters should submit the questions in time without any delay.

16. Since the entire question papers are typed only in COE Office, the Question Setters should plan well in advance so as to make use of the Computers at COE Office evenly without any interruption.

17. The question paper setters are requested to sign at the bottom of the hard copy of the question paper.

CONTROLLER OF EXAMINATIONS

66

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503.

(An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

INSTRUCTIONS TO EXAMINERS FOR PRACTICAL EXAMINATIONS

1. Examiners should be present at the Laboratory at least half an hour before the

commencement of the Practical Examinations.

2. When a staff is assigned the Practical Exam duty as Internal/Skilled/Co-Examiner,

he/she should not avail leave during that period.

3. Time table for each Practical Examination may be prepared according to the

availability of the Faculty/Supporting Staff in order to avoid clash of duty hours.

4. During the Practical Examinations, all the Examiners should be present in the Lab,

till the Exam is over. During lunch break, at least 2 staff members of the lab

concerned, must be present in the Lab.

5. Exam time slots should be prepared without any overlap, considering the arrival

of all the concerned staff members as well as the students so that they can reach

the Lab in time.

6. The examiners should hand over the Foil cards with marks entered, Answer

Booklets in sealed covers and Attendance sheets duly signed by the examiners in

person, to the Office of the Controller of Examinations immediately after the

Exam/Lab is over. Remuneration Claim form duly signed by all the concerned

staff members should also be handed over to the COE Office immediately after the

Lab is over.

7. If a staff member wants to decline the examinership due to valid reasons, it

should be informed well in advance to the Controller of Examinations through the

Principal/ Director in order to appoint alternate examiner without any difficulty.

67

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503.

(An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

INSTRUCTIONS TO EXAMINERS FOR THEORY EXAMINATIONS

1. All the Invigilators must be present at the Exam Centre in the Ground floor of

Autonomous Block, at least half an hour before the commencement of the Theory

Examinations.

2. The invigilators must instruct the students not to bring/keep any study material in

any form inside the Exam Hall.

3. The invigilators should switch-off their mobile phones till the exam is over.

4. The invigilators should not sit idle without monitoring the students till the exam is

over. If the invigilators need any clarification, it may be conveyed/clarified with

the Chief Superintendent / Controller of Examinations/Reserve Hall

Superintendent.

5. The invigilators should check the Register No. of the Student in the Hall ticket and

the Answer Booklet.

6. The invigilators should instruct the students not to write their name or put their

signature in the Answer Booklet.

7. If any student has written his/her name in the Answer Booklet and it is not

noticed by the invigilator, then the concerned invigilator is responsible for that

event.

8. The invigilators should check all the permitted data books, tables and calculators

when the students enter the examination hall.

68

9. If any student is found to have involved in malpractice and caught by the

Vigilance Squad, the concerned Hall invigilator is responsible for that event.

10. The Answer Booklets should be arranged in order and submitted to the COE Office

immediately after the exam is over.

CONTROLLER OF EXAMINATIONS

NATIONAL ENGINEERING COLLEGE, K.R.Nagar, Kovilpatti – 628 503.

(An Autonomous Institution - Affiliated to Anna University, Chennai)

OFFICE OF THE CONTROLLER OF EXAMINATIONS

Instructions to Examiners of Valuation

1. Examiners are requested to keep the appointment as Confidential.

2. Examiners are requested to report the COE Office on or before 9.30 a.m.

on the day of valuation and expected to be present till 5.00 p.m.

3. Examiners are requested to keep their cell phones in silent mode in the valuation

hall.

4. Examiners are requested to prepare the keys for the subjects that have been

assigned to them for valuation and submit the same to the

COE Office after completion of valuation.

5. Since Xerox copy of the answer script is given to the students, there should not be

any corrections/over writing / white fluid usage in awarding/ entering the marks.

6. After the valuation of a paper, the examiners are requested to check the marks

awarded to each question, total marks and signature of the examiner.

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7. Examiners have to award the marks as per the answer written by the students.

The valuation should not be very strict or liberal.

8. There will be an external audit immediately after declaration of results.

9. During audit, if any discrepancies are found in awarding the marks by the

examiner, he/she will be asked to give written explanation to the Committee.

10. The answer scripts should be gone through till the last page.

11. Kind cooperation of the examiners is solicited for the smooth conduct of

valuation.

CONTROLLER OF EXAMINATIONS