humanistic management, operational risk, and employee behaviour vincent fitzsimons
TRANSCRIPT
Humanistic management, operational risk, and
employee behaviour
Vincent Fitzsimons
To be published as Chapter 5 in Agata Stachowicz-Stanusch & Wolfgang Amann (eds.)
Integrity in organizations - Building the foundations for humanistic management, (Palgrave
Macmillan)
Management can provide leadership in terms of either poor or good
behaviour. The role of principled management in bringing out the
best performance of the individual seems to be intuitively obvious
as management influences the way in which things are done in the
organization on both formal and informal levels. One particular
area of concern is the impact of senior management’s ethical
behaviour on the risk of employee’s fraudulent behaviour.
Operational risk, resulting from procedures within the firm, is
often neglected in firms, despite the obvious costs. Enterprises,
however, have great difficulty in effectively dealing with such
issues. This chapter suggests that humanistic management is an
important element in addressing operational risk, and the risk of
fraud in particular.
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Recent evidence on employee deviance and fraud suggests that
reduction of these risks is aided by creating a culture which
encourages fairness and transparency, enables individuals to raise
problems as they are identified, and encourages learning. This
‘transparency’ approach should help by creating a pattern of
behaviour that is honest and that is sufficiently informed to
engineer appropriate change in the organisation as challenges arise.
Although competitive pressures increasingly encourage firms to
reduce the rights of employees, fair treatment of employees may
potentially reduce fraud costs to the firm, and increase its ability
to adapt to change. This is of particular significance in times of
economic volatility where threats to global businesses can change in
nature, and in magnitude, very rapidly.
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Humanistic management, operational risk, and
employee behaviour
Vincent Fitzsimons
‘Management is about human beings. Its task is to make people
capable of joint performance, to make their strengths effective and
their weaknesses irrelevant.’ Drucker (1990, p.221)
Introduction
Changes to both the economy and society have inevitable consequences
for organizations. The natures of both have changed significantly
in recent years. The competitive environment in which firms operate
has undergone significant globalisation, or more accurately
regionalisation with new trade increasingly occurring within
dominant regional trading blocs (WTO, 2011). Organizations’ supply
chains are increasingly likely to pass across several national and
cultural boundaries. Markets have also apparently become more
volatile, with financial crashes occurring in 1974, 1987, 1997,
2000-1,2007-8 and the ‘flash crash’ of May 2010. These crises
appear to be an increasingly common feature of the modern economy,
with significant financial consequences for businesses and the
economy in general each time one occurs, and sluggish economic
growth in their aftermath. Whilst businesses suffer from this
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increased volatility and uncertainty, so do employees as permanent
employees face increasing risk of unemployment at the same time that
flexible and temporary employment has become more common, replacing
longer term, more secure employment (Forde & Slater, 2001; Smith &
Neuwirth, 2008). Increasingly employment is based on flexible
working groups, employment being replaced with self-employment, and
workplaces being superseded due to the ability to work via
communications technology from almost any location. These
employment relations ‘at a distance’, and on a temporary basis
massively reduce employees’ involvement with the organization. The
changing nature of our lives has observable consequences. For
instance, evidence from sources such as the World Values Survey
indicates that society, in the process of modernising, has become
progressively less trusting (Fitzsimons, 2006). In what ways does
this affect the organization?
There is a danger that a business world whose institutions are
increasingly in flux will react to these new conditions in ways that
are ultimately counterproductive. It is possible to see labour
increasingly as a resource or commodity that can be flexibly
purchased to meet the needs of the firm, but this neglects one
vitally important aspect of the modern business world. In the
events leading up to each of the recent financial crises, and to the
collapse of such monolithic companies as Enron and Parmalat, each of
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the firms appeared to be efficiently regulated and following logical
procedures that should have guaranteed no problems ever arose. In
each case, however, businesses suffered because of the unanticipated
consequences of incompletely understood and only partially
controlled, complex risks. In many cases these were exacerbated by
the attitudes and behaviour of individual stakeholders of the
organizations affected – both employees and external stakeholders.
This demonstrates the significance of the human element in risk. So
how is the ‘human’ treated in modern corporations, and how can
management practice ensure that the human element is not dangerously
neglected in future? The quote from Drucker (1990) suggests that an
understanding of human character is essential to management, but
does this demonstrate itself in the management literature?
Management theory has often been undermined by simplistic
conceptions of the individual or the organization. Economic models
of the firm have only gradually been refined and replaced with more
representative analysis of the structure and operation of the firm.
Theories of motivation have moved away from ‘scientific management’
and the assumption of simple stimulus-response relationships, to
incorporating increasingly realistic aspects of how individuals act
within organizations. A significant part of this change has been
the growth of ‘humanistic management’ approaches. Humanistic
management examines how management techniques can be developed that
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treat employees ‘as humans’, whose characteristics are more than
their individual skills, or simple mechanistic responses to
management. Melé (2003) examines the different traditions within
humanistic management from the initial work of Maslow (1943, 1954)
and his treatment of the complex needs of individuals. Whilst
initially focussing on motivation of individuals, later developments
have emphasised organizational culture, and the community within the
organization.
Humanistic management may be superior to standard approaches in one
of two ways. Firstly, in recognising the complexity of the
individual, it forms predictions of behaviour that will
realistically reflect the range of influences on individuals.
During periods of rapid change, simplistic management models of
employee behaviour are often undermined by their failure to include
the full range of explanatory factors. Whilst in periods of
relative stability or in the shorter term the failure of simplistic
models to include particular influences may be acceptable if they do
capture those factors that are most variable, or most significant,
changing conditions often expose weaknesses in quite different
aspects of the organization that have not been directly addressed.
In this way, ‘realistic’ theory may be superior to more
‘parsimonious’ models in times of economic upheaval or rapid
development, as at present. Secondly, in taking a more realistic
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and inclusive view of management, humanistic models are capable of
providing insights for a wider range of scenarios, and may be more
valuable than standard theory to managements that are open to less
conservative approaches to strategic change. Again, given the
extreme economic conditions of recent years, this approach may be of
higher value to organizations than some of the more limited,
traditional alternatives.
Humanistic values form the basis of modern organizational
development theory. Margulies and Raia (1972) state that
organizational development involves treating employees as human
beings rather than as resources in the productive process; and
recognising their complex personal needs, and the importance of
these to their work. Ethical treatment of members of the
organization, and the development of ‘good’ behaviour are central to
the humanistic approach. The role of principled management in
bringing out the best performance of the individual seems to be
intuitively obvious. Management always has an opportunity to
provide leadership in terms of poor or good behaviour. As a result,
by ‘leading by example’, the behaviour of management sets a culture
of fairness, unfairness, aggression, cooperation, etc., that becomes
the culture of the business as a whole. Significant research has
been conducted into the mechanism by which organizational culture
becomes established, and it appears to be one of the consequences of
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leadership as entrepreneurs are responsible not only for the
structure and operation of the organization, but also the ‘more
cultural and expressive components of organizational life’
(Pettigrew, 1979, p.574). They influence the way in which things
are done in the organization on both formal and informal levels.
The style of management needs to reflect the full range of
influences on stakeholders’ behaviour, and the extent to which it
does this determines whether beneficial or destructive behaviours
and organizational cultures develop.
Organizational culture
Organizations’ obvious differences are in their products, markets,
stakeholders, formal structure and processes. The culture of the
organization is less concrete, but one of the most significant
determinants of the firm’s formation and activities. Aspects of
organizational culture have been used to explain the creation of
firms, their ability to change, and their relative performance. The
term culture is interpreted in many different ways within the
academic literature. It may refer to a community and the artefacts
it creates, or it may refer to the subtle patterns of relationships
between members of a society. Culture can, in its broadest sense,
be defined as ‘that complex whole which includes knowledge, belief,
art, morals, law, custom and any other capabilities and habits
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acquired by man as a member of society.’ (Tylor, 1871, p.1)
Organizational culture refers to the patterns and nature of
relationships within the organization, as well as the shared beliefs
and understandings between members of the organization. As culture
is often difficult to observe, Schein (1985) also indicates three
different ways in which culture displays itself: in the surface
artefacts, underlying values, and core basic assumptions of the
organization. It is in the underlying values and the core basic
assumptions of the organization that ethical culture most strongly
asserts itself.
The creation of an organization is not spontaneous but deliberate,
and is planned by entrepreneurs. The ‘vision’ of the entrepreneurs
is in seeing how ‘a number of people could accomplish something
which individual action could not.’ (Schein, 1983, p.5) The
economic explanation of firm creation depends crucially on the
concept of trust between individuals in markets and in firms (North,
1990). Firms may be seen as contract-based systems of relationships
that form in order to provide safety from the constant potential for
predatory acts in market exchange (Coase, 1937). Ethical culture is
therefore essential to the existence and operation of the firm, as
it economises on the transaction costs of exchange compared with
those of relatively anonymous market transactions. As a result of
this the role of reputation in business becomes very significant,
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with organizations forming between those with good reputations,
promoting their business on the basis of their external reputation,
and potentially losing business due to the loss of their external
reputation. In this way, the behaviour of members of the
organization impacts massively on the firm’s performance (Rose &
Thomsen, 2004).
Organizational culture is not just a by-product of the attitudes of
the entrepreneur or senior managers, however, as it may stem from
shared values of the community from which the firm arises, or may be
a conscious or unconscious result of the recruitment process. The
experience of the organization is also a fundamental driver of
cultural change (Schein, 1985). Often the relationships within a
culture will depend on shared beliefs and understandings, built up
incrementally over time. Culture can adapt in response to problems
or challenges the organization attempts to overcome as it is:
" invented, discovered, or developed by a given group as it
learns to cope with its problems of external adaptation and
internal integration - that has worked well enough to be
considered valid and, therefore, to be taught to new members
as the correct way to perceive, think, and feel in relation to
those problems" (Schein, 1985, p.9)
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The culture will reflect the total interactions between individuals
and groups within the organization, and with the wider range of
external stakeholders. These interactions should establish the
distinctive set of ‘rules, conduct and procedures’ (Neuberger, 1994
p.24) through which the firm co-ordinates its activity. The nature
of the conduct within the formal system of rules and procedures can
vary significantly due to differences in organizational culture and
the way in which individuals interpret rules and procedures.
If organizational culture is to be of use to managers, then it
should be susceptible both to reliable analysis, and to deliberate
change. It is not clear from the discussion above whether this is
possible. It is debatable whether cultural evolution is a conscious
process or an unconscious one. If organizational culture does
evolve as a part of a problem-solving process within the
organization, this also suggests a significant possibility that
members of the organization will resist changes to culture due to
its ‘positive’ role in previous situations. In addition the
analysis of culture is complicated by its invisibility – as Hofstede
points out “many values remain unconscious to those who hold them.
Therefore they cannot be discussed, nor can they be directly
observed by outsiders. They can only be inferred from the way
people act under various circumstances.” (Hofstede, 1994, p.8) If
culture is transmitted by the unconscious example of members of the
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organization, then any problems arising from the organizational
culture will be difficult to remedy. This may also account for the
existence of outdated practices in many firms. As Wilkins and Ouchi
(1983) state ‘when a second generation comes on the scene, what had
been the ad hoc conceptions and social routines of the first
generation now become historic institutions, apparently objective
social facts, inherent in the situation.’ (p.473) For this reason,
it is important that the organization tolerates debate and
questioning of the assumptions of its own culture.
Good and bad cultures? Culture and performance
Having outlined what constitutes organizational culture and how it
develops, it is necessary to consider its importance for the firm.
Culture is multifaceted, and this complexity makes it difficult to
judge how beneficial a particular culture is. Barney (1986) has
suggested that types of corporate culture may have a significant
positive impact and may be responsible for the creation of
sustainable competitive advantage. Unfortunately Barney’s analysis
suggests that types of culture that give sustained advantage tend to
be inimitable, suggesting that this is an area of analysis which
might not provide easy lessons for managers to adopt. Humanistic
management would tend to encourage ethical behaviours in management
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in order to improve performance, and these can be translated into
certain ethical ‘values’ that may form part of the organizational
culture. Attempts have been made to group some characteristics
together, such as measures of ‘Organizational Citizenship Behavior’
or OCB (Bateman & Organ, 1983) which incorporates behaviours
including helping others, volunteering, and efficient time use. As
this both develops social capital and eases the task of co-
ordination in the firm, it has been potentially linked with higher
levels of performance (Turnipseed & Rassuli, 2005).
The concept of honesty may be translated into the practice of
openness in the organization. Argyris (1977) has examined the
responses of individuals to situations in formal hierarchical
management structures where poor outcomes have needed to be
communicated. His finding suggest that underreporting or
‘underplaying’ of bad news within the firm can be prevented when
corporate culture includes a genuine transparency, or openness to
information flows and empowerment of individuals to question
decisions or policies. The resulting ‘double loop’ learning can
create an organisation that learns from mistakes and is more likely
to anticipate and react to problems. Openness and transparency may
act as checks on attempts to bypass due process. In addition the
transparency may constitute a source of increased information to
internal decision makers, increasing the quality of consultation.
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Loyalty and a sense of community may also be associated with
improved performance. Ouchi (1981) has suggested that firms can
create long term benefits by recognising the community of the
company and encouraging pursuit of their company strategy, balanced
with commitment to developing staff, and consensus based management.
Ouchi’s (1981) theory Z goes beyond recognising the individual’s
survival needs (X) and self-actualisation needs (Y) from Maslow’s
theory. Theory Z emphasises the role of relationships for the
individual and the organization. The ‘theory Z’ worker is loyal to
the company, and so is trusted by the company. Wilkins & Ouchi
(1983) state that the stability of employment is significant for the
creation of a deeper understanding between its members (p.473).
Culture is more deeply embedded by lengthier tenure of employment,
which is becoming less common in recent times.
If the creation of an ethical culture is going to be used to enhance
performance, then it should be deeply embedded across the
organization. If, however, an existing negative culture exists that
needs to be overturned it may be more difficult to affect cultural
change in the organization. In addition a cultural system that is
too rigid or too homogenous may in fact be less effective.
Takeuchi, Osono & Shimizu, (2008) review the organizational culture
of Toyota, a firm which is known to be effective in outperforming
its rivals in the automobile industry, and one whose management can
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be loosely compared to Ouchi’s (1981) characterization of ‘theory
Z’. They find that the company has contradictions within its
corporate culture, but finds that the firm manages these well and
benefits from this lack of a fixed and agreed approach. This has
potential benefits when dealing with new situations and reduces the
creation of routine responses to problems. Boisnier and Chapman
(2002) emphasize the importance of the existence of subcultures in
‘agile’ organizations, due again to the need for conflicting
opinions or ‘contradiction’ for optimal ability to adapt to
circumstances and to push through change. Disagreement reduces the
danger of redundant routines and outmoded practices persisting when
change occurs. This fits with Argyris’ (1977) conclusion that a
degree of questioning or openness in the organization is essential
to the organization for it to react effectively to challenges.
In addition, whilst loyalty, stability and trust have been viewed
very positively by some authors, these can also have unanticipated
negative consequences. Problems of loyalty can stem from the desire
of employees to further the interests of the firm by pursuing
unethical behaviour that runs contrary to the interests of other
stakeholders. Hosmer (1987) reviews several corporate scandals that
have affected high profile corporations and points out the frequent
motivation being to improve the performance of the firm. The
resulting unethical behaviour, if discovered, is in fact likely to
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have significant negative impacts due to loss of reputation, and so
loss of trust between the organisation and its investors and
customers. This also stresses how ethical principles must cut
across all business practices as Hosmer’s evidence indicates how the
imposition of over-ambitious targets, by creating pressure on the
individuals involved, creates unethical behaviour. The resulting
fear for their career or employment might neutralize the
individual’s moral constraints against unethical behaviour (Vitell &
Grove, 1987).
Deviance and Fraud Risks
Workplace deviance can take many different forms. Acts such as
bullying, violence, damage, theft, unnecessary use of sick leave,
lateness, and even inattention can all constitute deviance. In many
cases deviance is defined in terms of the mental state of the
perpetrator, and in particular with dissatisfied workers (Hollinger
& Clark, 1982; Analoui & Kakabadse, 1992). Rather than being a
particular type of individual or possessing a particular ethical
stance, deviant workers may be otherwise absolutely normal
employees. It is not easily possible to predict who will become
deviant or not. Individuals may simply not realise the unethical
nature of their behaviour, or may change their interpretation of
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certain behaviours over time. In practice, there is a spectrum of
unethical work behaviour, and individuals vary enormously in their
own moral development.
Employee behaviour that is objectively viewed as deviant is often
not seen as so serious by members of organizations. Some issues may
be seen as only minor deviations from acceptable practice, but
problems arise when different people see the same act in different
ways. Marketers may mislead clients about specifications of
products or services, but members of the organization might not view
this as poor behaviour as its initial negative impact only affects
external stakeholders. Doctoring or lying about market research may
be seen as more serious, affecting as it does internal stakeholders,
and is similar to the unwillingness to communicate bad news to more
senior levels of management observed by Argyris (1977). Individuals
seem to make natural distinctions between actions inside and outside
the organization. For instance they have been shown to demonstrate
less ethical attitudes in employment than in their personal lives
(Bersoff, 1999) and seem able to maintain this distinction
indefinitely. So can members of the organization demonstrate
unethical behaviour in some circumstances without destroying the
ethical climate? It appears unlikely, and research has focussed in
particular on the need for senior management to constantly maintain
and emphasise an ethical stance in order to encourage ethical
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behaviour amongst employees (COSO, 1992; Schwartz, Dunfee & Kline,
2005).
Deviance is also expensive. Gee, Button and Brooks (2009) make an
estimate based on global evidence that suggests the typical firm
will lose more than 3% of its revenue to fraud, with losses going up
to a potential 9% in many cases. American data from the ACFE (2010)
suggests an even higher average loss of 5%. They point out that, if
this is representative, this would suggest global losses from fraud
at $2.9 trillion in 2009. If the financial impact of actions to
deal with discovered cases of fraud and resulting loss of reputation
are taken into account, these figures are in fact relatively
conservative. Fraud entails a high risk of reputational losses to
the firm. Cloninger & Waller (2000) found that even ‘pro-firm’
fraud, intended to increase company value and shareholder wealth,
when detected causes more than proportionate losses to shareholder
wealth, impacting as it does very highly on stock market valuation
of the firm. As the potential damage to the firm is so large,
companies are increasingly putting in place tight systems of
internal control to minimise the impact of deviance within the firm
(COSO, 1992). Systems seeking to spot deviance and mitigate its
impacts are only part of the firms' control strategy. Firms also
need to examine how deviance is caused so that they can prevent it
occurring. This has led to increasing use of models of individual
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behaviour from motivation theory and criminology in order to explain
and predict workplace deviance, as well as to show how it can be
prevented.
Models of individual behaviour suggest a small number of potential
causes of deviant behaviour. Economic models as well as early
scientific management models of motivation suggest that individuals
are motivated by simple self interest mechanisms. This has led to
models suggesting increasing compensation to workers and more
monitoring of their behaviour in order to make deviants’ job loss
both more likely and less attractive (Hollinger and Clark, 1983).
However criminology suggests that the incentives to commit fraud are
often non-financial, or only partly financial. This seems more
realistic, however, as individuals have to earn positions of trust
by consistent and good behaviour before they can be in a position to
commit a fraud and breach this trust. This suggests the dynamic
nature of the individual and their motivations. As Lewin (1943)
suggests, individual decisions are based both on personality, and on
the environment. The changing circumstances of individuals both
within the firm and within their personal lives will alter the
incentives to commit deviant acts.
More complex models have examined the role of disappointment as an
incentive for deviance. Expectancy models suggest that employees
have expectations about how they should be treated by the firm. If
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their actual treatment does not meet their expectations, they may
use deviance to balance their treatment. This may lead to employees
reducing effort or stealing to improve their utility (Vroom &
MacCrimmon, 1968; Vroom & Yetton, 1973; Hollinger & Clark, 1982).
Expectancy models also provide some explanation of rule-following
behaviour which Tyler (2006) and Tyler and de Kremer (2009) suggest
depends on the individual's perception of the fairness and
legitimacy of the rules. As Fasin (2005) states, there are ‘three
major dimensions that may lead individuals to unethical conduct:
first, greed … secondly, the nature of competition … and thirdly the
need to insure or restore some standard of justice that may have
been violated.’ (p.271)
Cressey’s (1953) research into embezzlers revealed the use of
rationalising arguments in order to justify their criminal acts to
themselves. This suggests that deviant individuals are ethically
aware, but that they interpret facts from their situation to
downplay the unethical nature of their behaviour. The use of
ethical neutralisations may account for many cases of deviance
(Sykes & Matza, 1957). Tenbrunsel & Messick (2004) shows how
individuals can consciously or subconsciously ‘fade out’ the ethical
implications of their decision. In particular ‘ethical fading’ may
occur because all members of an organization, or possibly certain
sub-groups, may frame their decisions in a way that denies their
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ethical nature, and instead framing the decisions as only being
business, economic, personal or legal decisions. A culture of
unethical behaviour can also determine the criminal behaviour of
individuals. Cressey and Sutherland (Sutherland, Cressey &
Luckenbill, 1992) have examine how 'differential association' of
individuals raised in communities with a lower regard for the law is
associated with higher rates of criminal deviance. Communities that
have low regard for the law may use learnt scripts that justify
their unethical behaviour to rationalize or morally neutralize the
act. Hosmer (1987) has discussed how organizational cultures can
contain similar ‘scripts’ that may act as rationalizations to
individuals, and the use of ‘fairness’ arguments analysed in
expectancy theory again seems to reflect this phenomenon.
Operational Risk Management for Deviance and Fraud
Risk management is the systematic analysis of risks, their potential
impacts, and their potential solutions. Crouhy, Galai & Mark (2006)
explain that risk management is ‘to identify risk, to measure it, to
appreciate its consequences, and then to take action accordingly,
such as transferring or mitigating the risk.’ (p.1) This does not
mean that a successful firm is one that completely eliminates risk.
Business assets possess two fundamental characteristics, their
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potential to create returns for the firm, and the probability or
variability of these returns, which constitutes their ‘risk’. As
assets with higher returns typically have higher levels of risk
attached, firms must decide what level of risk they are willing to
accept in order to get the associated return. Obviously this choice
of ‘risk tolerance’ informs the firm’s risk management in its
analysis of which activities to pursue and how, or whether, the firm
should attempt to mitigate the risks associated them. Competent
risk management is essential to accurately evaluate the level of
risk actually being taken, and the methods of risk mitigation being
used, so that firms do not inadvertently expose themselves to more
danger than intended.
The level of risk of a business is typically dealt with by
estimating the total ‘expected losses’ of the business. The
probability of a ‘risk’ (a particular negative outcome) occurring
may vary, as may the loss predicted if that risk does occur. Firms
use the probability of loss and loss amount prediction to form an
‘expected loss’ from each risk. Unfortunately some risks that
appear relatively safe, in fact turn out to be catastrophic, or so
interconnected with other risks that the ‘systemic risk’ following
certain events is catastrophic. This was evident in the series of
high profile failures following the financial market crises in 2007
and 2008. Due to the very public failures of financial
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institutions, their significance for the wider economy, and the
demands of regulators that they make efforts to deal with risks
within the financial institutions, financial risk is often the type
that dominates discussion. As the description of ‘systemic risk’
suggests, however, risk management needs to deal with the full range
of areas of the organization that can be subject to costly risks,
and to consider whether these may be interrelated.
Basic distinctions exist between internal and external sources of
risk, and between strategic, financial and operational risks (IRM
AIRMIC 2002 and 2010). Some types of risk are more difficult to
assess than others. Certain types of risk are uncertain in their
impact, others in their likelihood. Those elements of risk that
depend on human behaviour are the most fundamentally difficult to
deal with in practice, although this aspect may be neglected in
theory. One category of risk management, operational risk
management, relates to the processes within the business, and so
involves significant estimation of ‘human’ risks to the business.
Employees may have widely heterogeneous characteristics across the
organization, and do not only differ from each other, but may vary
in their contribution to the firm over time, for example due to the
accumulation of firm-specific human capital, but also due to the
varying levels of attention or distraction and motivation. Each
individual’s circumstances outside the organization can directly
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impact on their productivity within it, making the task of risk
managers to accurately map the risks of employee behaviour, almost
impossible. Recent developments in risk management have also
focussed on movement from ‘segregated’ treatment of risk management
in each of its separate areas (AIRMIC, 2002) to the integration of
the different areas of risk management (COSO, 2004; AIRMIC, 2010).
Risk managers’ views of operational risk in particular need to be
extended both to appreciate the subtleties of the problems with the
organization, and identify their causes, as well as to appreciate
the complexity of many risks which depend on multiple factors across
the different categories of traditional risk management. Problems
stemming from the failures of risk management in various enterprises
such as Parmalat and Enron, as well as the neglect of 'interactions'
between types of risk and complex risks during the collapse of
financial institutions such as Lehmans and AIG have revealed the
dangers of looking at risk piecemeal. This focus on integrated or
enterprise risk management is consistent with the view that
operational risks such as fraud should be viewed as cross-cutting
issues for the firm.
Operational risk is often relatively neglected in firms, despite the
cost of failures of management (Towers Perrin, 2008). Organizational
risk management deals with risks of expropriation loss, reputation
and its negative impact on business turnover and company value, and
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disruption to business, all of which may result from deviance on the
part of employees. As ‘corruption’ is a common cause of
reputational loss (Ernst & Young, 2008), and fraud estimated to cost
US businesses alone somewhere in excess of $600million per annum
with global estimates of up to $2.9 trillion (Fitzsimons, 2007;
ACFE, 2010) or £2.2 trillion losses per annum to fraud (Gee, Button
& Brooks, 2011), these would appear to be areas of operational risk
that demand attention. Enterprises, however, have great difficulty
in effectively dealing with such issues. The analysis in this
chapter suggests that humanistic management is an important element
in addressing operational risk, and the risk of fraud in particular.
Fraud Risk Mitigation
Crouhy et al. (2006) describe companies’ risk mitigation strategy as
a choice of whether to avoid, transfer, mitigate, or keep a
particular risk (p.2), which is often described as the ‘TARA’ risk
choice (Transfer, Avoid, Reduce, or Accept the risk). As discussed
above operational risk, and in particular the risk of deviance, is
very difficult to quantify. The potential multiple impacts from a
corrupt or fraudulent act depend on whether or not the act has
purely internal economic impacts, or becomes public knowledge and so
damages firm reputation (Roberts & Dowling, 2002). In such a case
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public reaction to possible unethical practices is very difficult to
estimate, but would introduce an additional layer of economic losses
from the act. This complexity makes the evaluation of risk prior to
the consideration of appropriate mitigation, very difficult. In
addition, the mitigation options are not as flexible in the case of
operational risks when compared to some other risks. Whilst
financial and economic risks are the subject of significant ‘markets
for risk’ that exist outside the organization, and in which many
financial institutions are frequently involved buying or selling
risks, transfer of operational risk is more difficult, and
acceptance or inadequate attempts to mitigate may have equally
catastrophic impacts as discussed above.
Whilst the reputational risk of deviance can significantly damage
the value of the firm, the impact of financial deviance, such as
fraud or corruption, is of particular relevance to investors who
ultimately determine the value of the firm, and who normally accept
the firm’s financial statements ‘in good faith’. For firms in
regulated markets or sectors, the additional risk of regulatory
penalties or prohibitions on certain types of business may further
increase this impact (EIU, 2005). Just as workplace deviance is
motivated in many cases by the firm failing to meet the expectations
of its employees, external stakeholders will also react negatively
if the conduct of the firm does not meet their implicit
26
expectations. As a result, reputational risk, regulatory risk and
human capital risk are considered the most significant risks
threatening modern organizations (EIU, 2005, p.5). They are also of
increasing importance as ‘Fully 84% of respondents [to the survey of
senior risk managers] felt that risks to their company’s reputation
had increased significantly over the past five years.’ (EIU, 2005,
p.2)
Risk mitigation strategies that may address the risk of deviance and
particularly fraud for the firm are unfortunately difficult to
distinguish based on the literature on deviance, due to the
contradictions between some of the different explanations for
deviance. In practice, a small number of elements are identified by
risk managers and consultants. These may be generally divided into
cultural approaches and ‘internal controls’. As discussed above,
the ethical climate or culture of the organization is significant in
the decision making process, and constitutes part of the decision-
maker’s ‘environment’. An ethical climate may act to reduce
deviance, and so should be actively encouraged. Ethical education
programmes may be used to address this with employees and try to
change attitudes. These may be viewed negatively by employees, as
the need for education programmes suggests that management perceive
employees as unethical. However, if organizational culture evolves
in response to challenges (Schein, 1985), ethical education
27
programmes may, by raising awareness of the negative consequences of
unethical behaviour, force conscious consideration and solution of
problems that would otherwise have only been dealt with more slowly
by ‘reactive evolution’.
In addition, individuals’ ethical preferences are not always static
over time, and a high ethical climate may reduce employees’
tolerance of unethical acts. Gorta (1998) has examined how
introducing ethical scripts into organizations also reduces the
ability of individuals to easily ‘neutralise’ unethical acts, and so
can act to deter damaging acts of deviance. In this way education
programmes may be effective in generally reducing unethical
attitudes (PWC, 2007, p.21). Evidence to date suggests that many
firms with ‘ethics policies’ do not provide any training to support
these, however, so this approach is currently under-exploited (PWC,
2007, p.11). The dynamic nature of individuals’ ethical
preferences, and the impact of ethical climate on these preferences,
may explain the tendency for reported fraud incidents to weaken
morale, and also increase tendencies to fraud in the organization
(PWC, 2009).
Some aspects of the organization and its culture seem inherent and
cannot be changed, despite their relationship to fraud risk. For
instance as ‘accounting manipulations are most common within listed
organizations and least common in family-owned organizations’ (PWC,
28
2009, p.7) then company structure may be seen as a possible fraud
factor. It is likely, however, that this observation reflects two
aspects of deviance. Firstly, family-owned organizations will
possibly have an identity that influences organizational culture and
its operation, and particularly the engagement of the workers with
the firm and its owners which does predict the likelihood of
deviance (Hollinger, 1986). In addition the clear identification of
a small group of owners rather than a larger and more anonymous
group of shareholders may make it much more difficult to rationalise
damaging behaviour, and so neutralise the moral significance of
deviance. Whilst family ownership may encourage individuals to
identify more strongly with the firm, the distance of individuals
from their senior managers may well reduce it. The behaviour of
senior managers is particularly important for ethical culture (PWC,
2007, p.22; PWC, 2009, p.13). Visibility of ethical behaviour from
management or ‘tone at the top’ may be a direct or indirect
determinant of unethical behaviour by employees as ‘senior
executives who appear unconcerned about fraud within their
organization may – through lack of attention and focus – unwittingly
foster environments where certain types of fraud are perceived to be
permissible.’ (PWC, 2009, p.13)
It is important that management do not forget the other parts of the
firm: ‘Organizations with anti-fraud policies are communicating
29
them to their own employees, but primarily in their home markets,
with less attention to management and staff in emerging markets.’
(Ernst & Young, 2006, p.14) An additional risk exists for firms
whose global operations rely on engaging agents in some countries to
facilitate their business, or those firms involved in joint
ventures. These stakeholders are least likely to be informed of
firms’ anti-fraud stance, but constitute some of the highest risks
of fraud and reputational damage (Ernst & Young, 2006, p.14).
Whilst firms do make attempts to communicate their attitude to
fraud, nearly three quarters of firms appear to provide no training
to employees on their ethical policies and very few consider
training their external agents (Ernst & Young, 2006, p.15). This
may reflect a willingness to tolerate unethical behaviour by others
and a refusal to accept responsibility for the actions of
‘independent’ agents: this is not in keeping with either the legal
treatment of bribery and corrupt acts, or with the opinion of the
public which impacts directly on the performance of the firm. It
also undermines the ethical credibility of the management of the
firm internally, and so is very damaging to ethical climate.
Just as ethics programmes may increase employees awareness of the
damage of unethical acts, and make these harder to neutralise, the
level of fairness or unfairness inside the organization may
determine the level of genuine grievances that employees might also
30
use to neutralise the unethical nature of their behaviour.
Expectancy theories show how individuals have a tendency to ‘level
up’ poor treatment from an employee by reducing commitment or
otherwise reducing their standards of performance or behaviour from
the level expected by the firm. Appropriate compensation,
promotion, budgeting, target setting and decision making may help to
prevent grievances that might otherwise have otherwise enabled
employees to ‘live with’ deviant behaviour. The ‘legitimacy’ of the
management of the firm is likely to encourage rule-following
behaviour, and this can be enhanced by the creation of a ‘procedurally
just workplace that encourage ethical values and rule-following
behavior’ (Tyler & De Cremer, 2009, p.227).
The recent economic volatility has also increased the need to deal
fairly with individuals in terms of the demands of the employer on
the employee. Some authors such as Argyris (1977) suggest that
employees should be able to question all aspects of the firm, and
this includes targets and budgets for business units and
individuals. Failure to consult on this may create ‘aspirational’
targets that may push economies as hard as possible, but research
indicates this is counterproductive in respect of economic crime.
Amongst other perceived causes of workplace fraud are ‘‘financial targets
being more difficult to achieve’ (47%), and ‘senior management wanting to report a
desired level of financial performance’ (25%).’ (PWC, 2009, p.7) This
31
suggests that employees behave more fairly towards the company when
it deals fairly with them.
If ethical behaviour and ethical climate is essential to the control
or unethical and fraudulent behaviour within the organization, the
firm may sometimes be forced to make painful decisions that are very
costly in the short run, in order to preserve the long-term benefits
of ethical culture. The firm must be consistent in its efforts to
support ethical decision making. ‘A company suddenly facing the
financial and reputation risks associated with an allegation of
corruption may be tempted to keep its investigation as low-key as
possible. But that approach carries its own risks, because an
investigation sends a strong signal about management’s integrity’
(Ernst & Young, 2008, p.11) It is important for management to act
in a way that reinforces its ethical reputation, so it is essential
that the penalties applied to perpetrators of fraud or economic
crime are applied equally, regardless of their position in the
organization (PWC, 2007, p.20), as failure to do so would again
undermine the culture of the business and create potential
rationalization of economic crimes against the firm. The attitude
and behaviour of senior management towards the ethical and control
policies is of obvious importance for their successful
implementation. Ouchi & Wilkins (1985, p.477) suggest that
executives communicate culture, and changes in culture, by asking
32
questions, by the matters they spend their time on, and how they
interpret events. They can also affect the overall culture by their
communication of the organization’s role, as well as directly
through the process of hiring, firing and promotion. Cultural
change towards more humanistic values can be achieved by
‘confrontation, honesty, open communications, the movement toward
power equalization, and collaboration’ (Cobb Margulies 1981 p.51),
and these appear to be equally likely to prevent workplace deviance
and reduce the costs of economic crime to the firm.
Hollinger & Clark (1983) have suggested that monitoring should deter
deviance in the workplace. The increase in perceived risk of being
caught, when working under a strict monitoring system, seems
significant in deterring such behaviour, suggesting that control and
monitoring systems should be a focus of anti-fraud policies.
Studies suggest that this is one of the factors which, in
combination, determine rule-following behaviour: ’compliance … was
shaped by risk of detection; legitimacy of legal authority; and the
morality of the law’ (Tyler & De Cremer, 2009, p.222). COSO (1994),
which established many of the principles that are used in modern
risk management, made particular emphasis on the need to ensure that
effective internal controls were introduced to identify and
discourage deviance within the firm and reduce the consequent
operational risk impacts. The introduction of a compliance
33
programme (including clear procedures for dealing with situations of
ethical conflict) depends on it being well known to all members of
the organization, otherwise it cannot possibly be applied. Firms,
however, may not see any immediate benefits from their compliance
programmes. This may be because they conflict with the culture that
the organization is trying to encourage, however, so that the
overall impact of this policy may be negative. Fraud control
systems are essential but ‘can only go so far before they become
complex and unwieldy – and, importantly, before they create an
atmosphere of distrust’ (PWC, 2005, p.15). As a result of this,
companies reporting a control culture are significantly more likely
to be victims of fraud than companies that report a trust culture.
Those companies that do implement both ethics training and
compliance programmes seem to be significantly less affected by
economic crimes (PWC, 2007, p.21), suggesting that they need to be
introduced with a clear indication of their purpose for the firm,
and connecting them to the risks of fraud for the firm and the
importance of ethical behaviour. In particular, anti-fraud
programmes depend on the willingness of employees to monitor each
other through ‘whistleblower’ programmes. These require acceptance
from members of the firm in order for individuals to be motivated to
use them to report unethical behaviour, and for those who do blow
the whistle to be appropriately treated afterwards (Tompkins & Hays,
34
1989; Brown, 2008). Education appears to be an important support to
the successful creation of such programmes.
Conclusion
Whilst humanistic management implies that ethical behaviour should
be an objective of every business, it appears likely that humanistic
practices have definite benefits for the performance of the firm in
its control of risks, and risk management practice appears to
reflect this. The response of firms and professional bodies to risk
has changed significantly in recent years, progressing from a focus
on specific risks in the firm (AIRMIC, ALARM & IRM, 2002), to a
broader focus covering systemic or ‘holistic’ risk (AIRMIC, ALARM &
IRM, 2010) referred to as ‘enterprise risk management’. Enterprise
risk management concentrates on the control or avoidance of risks to
the overall business. This involves ensuring that a culture exists
which encourages transparency, enables individuals to raise problems
as they are identified, and encourages learning - sometimes from
mistakes, sometimes from successes (Institution of Civil Engineers
and Faculty and Institute of Actuaries, 2009, p.22). This
‘transparency’ approach seems to fit with Drucker’s approach to
management by creating a pattern of behaviour that is honest and as
such is sufficiently informed to engineer appropriate change in the
35
organization as challenges arise. This is of particular
significance in times of economic volatility where threats to a
global business can change in nature, and in magnitude, very
rapidly. The nature of the modern firm and its environment appears
to increase the risks of fraud. This is in part because of the
reduced employment tenure and increase of temporary employment that
may restrict the depth of organizational culture, and may reduce
individuals’ engagement with the firm. This may however facilitate
cultural change as entrenched practices and attitudes are not as
likely to have developed. In addition increased economic
uncertainty, both in terms of personal employment and also the
competitive environment of the organization, is likely to increase
pressure on decision makers and so increase the risk of fraud due to
individual pressure on those at all levels of the firm.
From the above it seems obvious that prudent risk management demands
that the risk of fraud is a central concern of operational risk
management. The organization needs robust procedures to prevent and
detect fraud, but this in turn depends upon the organization’s
culture. Culture must encourage the rigorous application of fraud
prevention procedures, as organizational cultures vary widely in the
extent to which they encourage adherence to rules. In addition, the
organizational culture can actively promote ethical behaviour, and
create a fair environment that is less likely to create grievances
36
that might be used to morally neutralise the deviant behaviour of
employees. In this way, organizational culture fundamentally
changes the ‘calculus of fraud’.
Some assumptions about the characteristics of a ‘good’
organizational culture appear to be inappropriate in relation to the
control of fraud. Trust within the firm may provide benefits in
terms of work satisfaction, but may inhibit measures such as
whistleblower programmes, as trust increases the presumption that
others will act ethically. Ethics must be a core value to the firm,
whilst other values may be more peripheral and may vary between the
firm’s sub cultures. Ethical behaviour must be embedded at all
levels of the firm, not simply bolted on to its official policies
for expediency. Whilst a variety of cultures may in fact be a
positive influence, created as they are out of reactions to
challenges such as external problems with the firm, all sub-cultures
must be fundamentally ethical. The discussion above suggests that
firms should address the significant risks of fraud by means of
ethics training programmes, fairness, and monitoring, which should
(in combination) reinforce each other and establish an ethical
organizational culture. This is reflected in evidence from risk
managers that suggests their major concerns relate to ‘strong
internal controls, anti-fraud policies, the importance of
communications and training, the risks from third-party
37
relationships.’ (Ernst & Young, 2006, p.25) Humanistic management
seems to be an essential part of the strategy to address these
concerns.
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