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it,.- ..S

t.v'.2 N

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Date of

I

NO: ESl/O1

Release: t4l

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R

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TRA,NSPO Rf"8 naVRn r...E AST FO RT

TH IRUVA'.!ilANTfiAPU R*M 69 5 O23'2

TENDER,DOG:UMENT

= l6f.-OPfRATIOI\ OF

For details;

E-mail:te

INDEX

aJTENDER INVITING NOTICE

1

JIntroductionSECTION _ I2

4SECTION - IIaJ

54 SECTION - III1

5 SECTION

9S6

257

268 I

II 279

29l0

11

34t2

I

tf

2

' . 1i.&\"'

: - ,.:. r:i: ....:sdi'.. .....";z*

ii't ... .:' \ '\w

tgu,

d

sl. No. DESCRIPTION CONTENTS PAGE NO.

Tender schedule

General conditions of contract

Specific conditions of contract

APPENDIX - I TEXT OF ADVERTISEMENT

Space allotted for each category ofbuses

Technical Bid (Pre-Qualification Criteria)

ANNEXURE III Annual turnover statement

ANNEXURE IV Financial Bid - Courier

ANNEXURE V Declaration

Tender No. ES1.0

corpora s for

Kera

the clie

important

locations. It al

Tamil Nadu like Ban

Coimbatore etc.

L4/07 /202L

sted

Cour uses

nded by

p in all the

d from these

in Karnataka and

ore, Chennai, Nagercoil,

over

1J

For Chairman a nd Managing Director

KERALA STATE ROAD TRANSPORT CORPORATION

TRANSPORT BHAVAN, FORT, THIRUVANANTHAPURAM-695 O23

Telephone No: 0471-2477071

E-mail : estate@kerala.qov.in. Web: www'keralartc.com

Tender Notice

KSRTC is inviting Tender (Two bid System

Operation of Logistics

\r4

Section IINTRODUCTION

its n-

ngf6

Section IID

2.1 Scope

The Tenders are invited for Operation partner for Logistics and Courier

services in KSRTC. A Tender is floated for both Logistics and Courier Parcel

service. The bidder has courier and I ogistics. The

be fo SC rate both the

properlyLogisti

billed, ed oiced ll not be articles ned or

preve for transp n This

bidding will

courier and I

mai lud

rvice

h

:ill

IcitlN

t

2)Tapals from

3)Question

d) Quasi- Govern

Organisation,

e) Private Firms.

bodies/Unive

c) Autono

Missi

transported through Lorries.

rance

are usually

4

'.:. ?2,,,.2 : Zrr. ..,ii.'*"ii$\\\\\lilll\N l

1)Medicines from KMSCL'*k*:"'&.:i \$*ffi t

2)Lettersfltrticles of,, r,, valu€

from:.7.

a),CiOvt, Secretariat, ..

b) Hg-:qfl g!fices,,; of various

Govt. Departments/

4t,,

Section IIITENDER SCHEDULE

3.1. Tender Details

ES1.013145.2020; 14/47,i'2A21Tender No & Date

Nature of license Operation of logistics and courier in KSRTC

C Duration of r further periods

d

.,t

ad

ram

Tender Fees (Non

Refund.able) 2BO0 (2500+ GST 12olo)

Thiruvananthapu

h'a-

a

n

la State

ftapuram- 23

r.t

5

A

b

Buses.

of TWO YEARS.

Place of opening

E

f

..

Amount of Earnest

Money Deposit (EMD)

Rs. 5,00,000/- (Rupeeq,,!4ve,lakhs anfi.) ..,.,' .

.: i ..'.::. \'rt ,.,t5\$;", , .,2a..,:r,:-:':,_".:,

g M 6 6€.'1f P ayfie i\tu'\U'f ,l'"' .

EMD

D:D d ra w ri' i n'fa v orlU'f\\ttUa n. 1 3ttrA6'vise r & Ch{ef

Accounts Officer, KSRTC, TVM :,,23 payable at

Mode of Submission of

Tender

Sealed Quotation to be submitted to

The Chairman & Managing Dircctor, KSRTC

Transpoft Bhavan, FoG Thiruvananthapuram.

Tender inviting

Authority

3.2. Important Dates

Date of Pre-tendermeeting

7f

1Date of release oftender 14/07 /2021

2.

3

Last date for receipt ofcompletely filled tenderapplications

27 /07 /202t

4Date of Opening ofTechnical bid

28/07 /202L

Date of opening of thepflce Dro

28/07 /202L

"nuG

6

SECTION IVGENERAL CONDITIONS OF CONTRACT

a) These services are fully owned and operated by the selected tenderer

in the KSRTC pre

Hereinafter

b) The rs at the

urier company ls so

othered in KS

SCS

one anoth

roo be set up

by the

f) The b ills sh

follows:-

ufler company as

.i.f

Name of the Courier Company

(In Association with KSRTC Logistics)

Address of the Company

7

n combination with other modes of transBort for_ the. 5"*'- ?*;

d) There is no other revenue sharing and t:h,€ courier company .pays for.a ...:. r: .:j:::.

' t.theutilization of buses for transportation as a lump sum,.license fee

.whichwiIl.bethebiddingparameterofthetender,proceSS.''e) In addition, to the bid amount the courier company will hbve

'g pay

Rg,,'35 per"6q.ft and t2 mqn,t!f, advaice.foq space occupied in the

KSRTC bus depots / premises. The , ned€ssa,.ry ''rnodificatibn of the

tn

g) The charges will be collected by the courier company and KSRTC shall

be indemnified for losses, damages, theft etc. The courier company

will be responsible for such losses,

h) If it is necessary that all articles, couriered shall be insured for its full

value.

There shall be a tr on etc as prevalent in

the field and tracking

system

j) rhe

ke th stics u rie r,

r latest lamn

. ,tlr

Kerala?zt'if; @

..'.?//://?;.)*-;, -zA?.vz -

,,9,,N I 'r'

8

SECTION V

SPECIFIC CONDITIONS OF CONTRACT

5.1. COURIER (TERMS & CONDITIONS)

1. Tender is invited fro s for

detailed in

further

the li

2

4

GST@

itself.

value, embo

Courier cum

license to perform

KSRTC Buses as

ndable for

of 10%o in

Yn

ndition ntioned

ut

of

nts

will

ar plus

on Order

r

not

Suc

appropriate

herein and such

other terms and co by the Corporation,

should be executed by the licensee within 30 days from the date of

provisional confirmation. Otherwise, the bid will be cancelled and the

amount remitted towards Earnest Money Deposit and 5o/o assured

advance paid by the bidder will be forfeited by the Corporation. Anv loss

sustained on this account will be realised from the successful bidder

3

9

5

6

invoking the provisions of Bank Guarantee or Kerala Revenue Recovery

Act, 1968.

The Second installment, that is 45o/o of the Iicense fee for one year plus

GST@ 18% shall be paid through Demand draft or through RTGS, within

30 days from the date of provisional confirmation.

7

B

9. In the event of fai Licensee to remit the

installments in the manner specified, penalty @ 1B7o per annum for the

defaulted period for the defaulted installment shall be realized. The

defaulted period is calculated from the first day of every month with

respect to the contract period, Default of any installment beyond thirty

10

days shall not be allowed under any circumstances and the Corporation

will be at liberty to cancel the license in such cases without notice.

10. An office space of maximum Rs, 35 per sq.ft will be provided on request

and sanctioned only on payment at Rs 35 per sq ft, The total amount for

one year shall be paid in two installments. The amount at that rate for six

damage to the Co 's property or any fu ng

Corporatie SC

11.

L2.

13. Withdrawal of Tender bidde ll entail forfeiture of the

EMD, SD and assured advance without further notice. Moreover, the

difference of amount between the highest bidder and the second highest

bidder will be realized from EMD remitted by the licensee; and if such loss

exceeds the EMD, SD and Assured advance amount, it will be realised

under the provision of Kerala Revenue Recovery Act, 1968 and any other

ThUSINCSS. e licensee shall have

1l

the space as storage space which is

the licensee will not have any right to

prescri

silb

law in force. Such tenderers will not be allowed to participate in the

subsequent tenders.

(a) The licensee shall before three months of expiry of the existing

contract period (initial contract period) submit the application for the

extension of license period to the effect that he is willing to continue

(c) No

that

er than

ned i

*E:.',i$l

(d) Stackin itted on the

space allotted ilable other than the

space allotted to th d out separately for any

other purpose including similar Courier cum Parcel Service. Corporation

will also be at liberty to utilise any space not included in the contract

for any purpose.

(e) The licensee will not be permitted for any structural modification or

alteration on the buses or space allotted on buses (Courier Box), If any

t2

extension for license period will not be allowed at any cause. In such

cases loss sustained to the Corporation will be realised from the-.security deposit remitted by the licensee and if the security deposit is

seen insufficient, the excess amount will be realised from the licensee

under the provisions of Kerala Revenue Recovery Act, 1968 or Bank

Guarantee.

vital modification other than structural modification necessary for the

Courier cum Parcel Service, the licensee shall obtain written permission

from the Chairman and Managing Director and the modifications shall

be done under the close supervision of the KSRTC officials, at the

KSRTC premises, with out any hindrance to the service operation or to

the business of theo'11.7*r*

15.

(a) The licen

.:a

ny othef be installed

ufler cum

ail

of the

no a

in buse S hall not

Parce

(b) rh nsee has n

ice in the buses

the Co

tbe einaP whi

co ct period all

without causing any d ag

r

the space allotted and

S

(c)

tran

atp16. O

S

n

painti

overh

Parcel

claim

t inte

tion CS$

;'' she!

pearance of

FS,

right in withdrawing

VC maintenance, CF re

ion

rred

for re-a

pairs and

r Courier cum

se counts and no

undertakes no

17, KS

au

Service

for compe ration

responsibility in the case of damages and defacements to the courier or

Parcel articles due to any mishaps and no compensation thereon.

18. The Corporation reserves the right to shift the vehiCles assigned for

Courier cum Parcel Service from one station to another and no

complaint will be entertained on that account.

13

dent

aint

19. The licensee shall not be allowed to drill holes in the panel sheet and

structures of the buses. The Courier cum parcel Service shall not affect

the normal service operation and business of the KSRT Corporation,

20. Any act of the Courier cum Parcel Service licensee and its employees

relating to the Courier cum Parcel Service transit will be carried out

benefits like ESI / ) of the courier Parcel

service should be borne by the licensee.

27. The licensee or its clients shall not have any right to claim any charges

at any case relating to the functioning of the courier service, from

KSRTC.

r

t4

28. The licensee shall be liable to procure electricity, water connections etc.

also if required. The charges for the consumption of electricity and

others shall be borne by the licensee.

29. The licensee shall at all times observe all the regulations in force with

regard to the logistics industry.

30. Responsibilities like rlive ry, non delivery and

damage to a office should be

vested o

31. The iness. The

lice shall of aim of parties

a goutofa of the licen d his

V

'ii

32. accou nti n

nsee

a n

S

ilbe liab

SO ftware,

udi

be

ity

ue

S

d

a

3 cto r misa he

meu cellation ce

gard

34. Dis thin the

5.2.

The Terms and conditions are as follows:

1. This Courier company will assist KSRTC in the following operation

I. canvassing orders

IL Transporting the same using the buses, workshop vans/ lorries

etc. owned by KSRTC to the destination of consignment.

15

jurisdictlon of Courts at Thiruvananthapuram

"^,e,$..2

III.IV.

V,

Invoicing in the name of KSRTC (Logistics).

Insuring the goods / articles transported against loss, theft,

accidents etc. (Chargeable from the consignment),

Tracking software and SMS support with coding.

Managing the logistics of collection transfer of goods from one

vehicle to an unloading charges.

VI

De nt in the Market. ded

Rate-in Rs.

. 'iia :i

2 Last mile delivery for

documents and envelope

upto 250 gm

7.50

3 First mile Pick up for cargo

and pancels upto 3 kg

50

16

IX. The necessary trolleys for cargo handling, weighing ,gcale,

pScking materials, strapping machines, carry straps, stationeriesas well as packing of items in case of unpacked condition should

on the basis of volume /weight to be fixed as

Sr. No. OPERATIONAL SERVICES

1 'F.,irst mile Pick up fordocuments and envelope i'$* '

4 First mile Pick up for cargo

and parcels upto 3 kg and

above

For every 500

gmRs.6 hike

5 Last mile delivery for cargo

and parcels upto 3 kg. , r..i,:..,:{t!ini1!\:43. i--"e. ,"..

30

a

r

p

For every 500

Rs.6 hike

sh

r

n

edule given

ry human resource

ler articles to be

XIII

a) The

and collection d smal

positioned in major office complexes like Secretariats, Public

offices, Vikasbhavan, Collectorates etc as decided by KSRTC.

b) In major offices, one person shall be positioned either fully

during the office hours or only for a desiEnated time period (11

17

6

.' .:z:::':.: -,,..a..'

XI;r' First mile& Lasf,ffile services: -.]t is 5-door-to-door service,. ,, --o:

I

where th--e licepsee should be bear:i,ng the 64pense frg)n

,,cu sto mer*Jh i s i n c l u d e s picliu p to d e pot:' affjrt','li, ater o ri' fr:om d e pot

to final destin_ation. The Courier Compa.ny must make the

arrangiemeiif for the pick up and delivery.

Sr.No Destination Time of delivery1 Upto Thrissur district Within 24 hrs.

Upto Idukki district

:a

tohas,

l

am to 1 pm and thereafter 3 pm to 5.30 pm) or on call.

Alternately,onepersoncanvisitallofficesatadefinitetimeonallworkingdaysandcollecttapals/articles,issuethereceiptand bills

theamountcharged(exctudinginsurancecharges/GSTetc)

. It shall be open to the parties to fix an incentive package of extra o/o

Commission based on the amount charged / Collected'

. The amount of commission is fixed and will not be considered for

tenderevaluationandarrivingatqualifiedtenderer.

18

collection, transport and delivery of

taPals responsibility of Rar[nelCo.urier C"orlpany'

'z::: .Zl;::..1'::i. .. , , , ;' i "",'" $L6 f "'''''

is Permitted.

e) The logistics

the

xiv) Looistics manaqement of Hiqh Volume Articles'

a) The KSRTC wilt run covered vans/open lorries or even set aPart the

logistics compartment of buses for the transportation of goods.

b) DePendi ng on the volume, KSRTC will deploy their vehicles to the door

lection and deliverY of materialstePs for col

c) The charges on the basis of volume, will be as rates.

tracking / SMSi WhatsaPP etc'd)

a

All the support systems such as vehicle

shall be mdnaged, by'the Jicenseer'.4r'' ?"

xv) Revenue sharing

The licensee shall be giVen a ntage of 26 qk on

5.3. Pre-Oualification criteriaFollowing will be the minimum pre-qualification criteria. Responses not

meeting the m:inimum pre-qualification criteria will not be evaluated.

1. Participant should be in business of providing of courier/logistics

5.4.

The

1.7C

echni

iopies of the submitted alo

Bids: -

ng with the

technical bid.

a) Copy of certificate of incorporation and Partnership.

b) Certificate from the company secretary of the bidder's

organization indicating that the firm in the busines for at

least 5 years.

services for the last 5 years,

2. Those who hav6 defaulted payments'previously."lg;!rRTC an any

account or any firm against which KSRTC is fighting /makingcorre.sp.ondenCe'for., getting the, payment dues are not eliElliie to

'i'

,:t:.

participate.

3. The applicant shal.t be,,afirm'l:companilzl Partnership fiim r.egistered

' under the Indian :Cdrnpanies ,Act, L'9...56 /, th.'e ,partnership Ag!, 1932,

4. The Bidder has to.pe profitable a'nd should not !fle incurred?oss in

financial years.==i ti.*u'uui eKai;i*)iiEo" ufitunnrur rurnove,, ^ii'kr'{uiii*iifi7"u.r,'or

:,.

6.',Thq,,,Bidder should nct be blacklisted by ai,<jCeniiat go'it,TStJte :

', Govt: /PSU/Govt. Bodies.

7. The Bidder must possess a valid PAN No and GST Registration

'zA

and Evaluation of Tender

a) Courier Service

19

c) CA certified document with the name of CA, Reg: no:,

signature and stamp indicating it'lut the annual turnover of

the bidder.

d) Audited financial statements for the last three financial

years, along-with auditors reports & all schedules.

e) Declara signatory, indicating

by overnment/state

th the

lacklisted

Bodies.

otb

g) Details of d

Mone

in ct of payment nest

2. Pri ce Bi

est a

d(quoted ing cou ts

.;-*.r;;

'?a:j;.:<,2;

a rlo will be d.

J'

ssion RTC Logistics di

mit financial bid.

ith the

ip.

b) the bidder's

organi in the busines for at

least 5 years.

c) CA certified document with the name of CA, Reg: no:,

signature and stamp indicating that the annual turnover of

the bidder,

20

1. Technical Bid

d) Audited financial statements for the last three financial

years, along-with auditors reports & all schedules.

e) Declaration signed by the authorised signatory, indicating

that firm is not blacklisted by any central government/state

govt,/PSU/Govt. Bodies.

f) Certi authorities.

s)

Round

1. The din the p

representativesTender.

nt of Earnest

ates

shall be openedr their authorizedmentioned in the

' ii:l

2. The format for submission of the technical bid is as per annexureand submission in any other format or absence of requisiteinformation will lead to rejection of bids in the first round itself. Theprcspective bidders are advised tc subrnit all information and

ast date of

&tim o2t

oni

5.5. Evaluation criteria and Method of Evaluation:

The tender evaluation will be undertaken in two rounds.

11 I*r.FJ",'""1\\\$$.1

I ,.n,.:

00

d is

,,,iii

0

hrs)

2t

supporting documents that are required to prove their competencyand claims.

3. The TIA may call for additional documents/crarifications.

4. The list of those who come out of the evaluation of the documentssuccessfully as well as those rejected (with reasons for rejections)

KSRTC will pay the taxes/sta tutory levies ledaperiod. Si milarly rhesu

li b I jthe

rr iS

SAV levies

Price bidsr rejections)ralartc.com)

ilt be invited. The

3 list of luatiS

willandobjethe r

S

oo

ctions and time specified innotice will be ionsid etechnical committee and the

final list of successful bidders of round 2 will be published,

4' The successful bidder has to furnish performance security with 10days from the date of issuance of work order.

22

Round 2 - Evaluation of Financial bid:' 1. The Financial'bid shall be as per the, formit specified

Annexure and conditional offers wiil be summarily rejected.irl-e. fhs

5.6. Accounts Statement

a) Daily, weekly and monthly accounts of the logistics division to be

prepared.

b) Reconciliation will be done by KSRTC accounts department.

c) The funds shall be transferred to a separate account in the name of

Chairman & Ma RTC.

d) Collectio nt of the partner

diate

sion an

pot

'e*, " ?*;;:':.*d"i.*

'l;,';;"r".. ,v .rZ 2.- ., :. -:.: r,1t;it:i .'t- ,-121r:tt :;. .-.:i,... .'a .:a ft , . ,.,2 r,:|ri+i::.

,: n'iz 'o ... . ' ',,7,.::,,i.,'$.'

ra'-4^::':8-.'\ v//1;-///z@4z'@

: d-s

:.:

23

APPENDIX - ITEXT OF ADVERTISEMENT

KERALA STATE ROAD TRANSPORT CORPORATION

TRANSPORT BHAVAN

The Chai

Thi ta",:'"r,\

NOTE :KSRTC or its desi cancel this request for

tender and /or invite afresh with or without amendments, without any

liability ort any obligation for such request for tender and without assigning

any reason .Information provided at this stage is indicative'and KSRTC

reserves the rioht to amend /add further details in the tender.

24

FORT,TH I RUVANANTHAPU RAM-69 502 1

INVITATION FOR TENDER

Kerala State Road Transport Corporation invites sealed Tender from Indian

agencies for undertaking Introduction of logistics and courier in the

Corporation.

The Tender documents containing the details of qualification criteria,

submission requirements, brief objectlve &scope of work and evaluation

criteria etc. Can be downloaded from the website

www " kera la rtc. com /tende rs.i'.,-l- -.\r\r ti,i

'zw.*:11::

Q;,,-lz

ANNEXURE I

SPACE ALLOTTED FOR EACH CATEGORY OF BUSES AS PER

NO. E tL4 / 07 / 2O2r

Ail

SIZE OF

Transport Bhavan

Thiruvananthapuram

)

Director

o r( lirtary.. tBuses

P

Bi

.a

,,.

.:.

.

I

I

City iO'cms

/Exce

Volvo S

For

25

With ef,P-arcel,'

Box

Length of Parcel

Box

Height of Parcel

Box

Type of Bus

60cms 150 cms ,.,ri,,ri 50 cms

Fast 150 cV>.,?-'"'',7:;?: ' \.i

Super Fast Buses 60cms 150 cms 50 cms

Express Buses 60cms 150 cms 50 cms

60cms 150 cms 50 cms

60cms

117.,cms 235 cms

,:-

,.2-,

l.urt\d# . ,.:

.4tolqn -:-,

i:":12,,t

Date

1,The parti

and cou

2.Th

ora

I th

Annexure II

n g:istics

eld

have defa

a ai

ing

tshm

any unt

e

Cir

rotbre n

a

partici

,a

:

trac,:.

on

eli

eval

il

Sr. No:

1

rance

ificate ofThe a

Indian Compani e aftnership

ration and

partnership Act, L932

Partnersh

The firm should be in the bys]ness for at

least Five years as on lallV;/ZtrZt

Certificate from

Company secretary of

the Bidders

26

Technical Bid (Pre-Qualification Criteria)

Pre-Qua I ification crite ria comp

document

2

I Organisation

The bidder has to be profitable and should

not have incurred loss in any of the last 3

consecutive financial years

Audited financial

statements for the last

three financial years,

along-with

les

uditors reports & all

VC fincon

Thr

'Cer

Go

5

.ar

27

3.

4 The Bidder should have an annual

Turnover of Rs 25 lakhs in each of the last

CA certified document

with name of CA

, registration

No:, signature and

stamp

,e,x*E.:*;,,4

Certificate signed by

6 FAN No::,GST Registration No: \ Copy of certificate to be

attached

4$. . L:

- .- -,rl . .---; :ti-

Annexure IIIANNUAL TURN OVER STATEMENT

The Annual Turno

the past threeand correct'

Date

Signature of Audito(Name in CaPital)

fortement is true

sl. N

per year

-Cr

Seal:

f-

below and certified that

:,

3

Total

'2.\'

28

Annexure- IV

Financjal Bid; Logistit3 and ,Courier

KERALA STATE ]EO

No:ES1/013L4512020

OR.T CORPOFI^ATION

Price: Rs.2500 + GST L2%

PARCELTENDER

IN

7. Details

Bank

B.Additional information not covered

by the above items if any, such as

nrarrinr rc awnorianro in fha rolorrrnfv,\Hvi ivr igv rr r Lr rv r vr! Y 9r rL

field etc,

FORM

ONE Y

021

]',,

:'

29

,i ' , ,,gt:t'

1. TEN,DER No. &dat€.. : 1,

2. Last date of rece:i'Dtr62Tender

3.Date of ooenin_g& [i,ffi:e L z;

5. Name " ri uaa6*e'g';*'." ,i=

6. Amog4tquoted (forone rnonth) :

(in figures and words)

'ff:fr,,Na

9. Enclosures

10.Signature, name & address

of the Applicant

Place:

Date:

N.B:

datedL4/07/2

failing which the

hereby

No.

L45.2020

the Tender,

n\, ,i$i

I/We.

?jrce to abide , b-y I 'all thd. terms r'.and 'conditions

ES1.13145.2O2O'dated L4/07/2021 ";

z

Signature :

Name :

Address

''"..'.'.7/-zaaa.a:a;7..4=.

)r.:,,7:r)7.4a...'-?r/\." ':'7a,::.:.'

30

Annexure- V

We here by confirm that we are interested in competing for the

introduction of Logistics and courier in KSRTC

and accurate

Na

of Si

..natu

.

Authorized

Designation:

,1:

All the information p

ature ,.

Date of Signature :

Note : The declaration is to be furnished on the letter head of theAra rnizrtinnvl ygr ttLuttvt I

Authorized

.a$Name and Designation

Declaration

The declqreli9,,,! is to be furnished on the letter heag_of thelii*, ,

Organization

.Note:::Ve..: e

:,

,1

Declaration

,We here by confirm that we are interested in competing for the

RUNNING LOGISTICS AND COURIER PARCEL SERVICES in KSRTC

AII th€i informati6ii prwided here with is genuine and accu riid"-

':4:'\ .'

3l