county council local committee for eden

Chief Executive’s DirectorateLegal and Democratic Services The Lonsdale Building The Courts Carlisle

Cumbria CA3 8NA Fax 01228 226372Tel 01228 606060 Email [email protected]

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To: The Chair and Members of the County Council Local Committee for Eden

AgendaCOUNTY COUNCIL LOCAL COMMITTEE FOR EDEN

A meeting of the County Council Local Committee for Eden will be held as follows:

Date: Tuesday 24 March 2015Time: 10.30 amPlace: The Control Room, Cumbria Fire and Rescue Service

Headquarters, Carleton Ave, Penrith CA10 2FA

Dawn RobertsAssistant Director – Corporate Governance

Group Meetings:

Conservative: 9.00am – Kemplay RoomLiberal Democrat: 9.00am - Hot Desk Office 4

Enquiries and requests for supporting papers to: Jackie CurrieDirect Line: 01228 221030Email: [email protected]

This agenda is available on request in alternative formats

Serving the people of Cumbria

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MEMBERSHIP

Conservative (6) Independent (1) Liberal Democrat (2)

Mrs O BatemanMr AP RichardsonMr M Stephenson (Chairman)Mr GB StrongMiss HJ FearonMrs HF Carrick (Vice-Chair)

Mrs M Robinson Mrs PA BellMr N Hughes

ACCESS TO INFORMATION

Agenda and Reports

Copies of the agenda and Part I reports are available for members of the public to inspect prior to the meeting. Copies will also be available at the meeting.

The agenda and Part I reports are also available on the County Council’s website – www.cumbria.gov.uk

Background Papers

Requests for the background papers to the Part I reports, excluding those papers that contain exempt information, can be made to Legal and Democratic Services at the address overleaf between the hours of 9.00 am and 4.30 pm, Monday to Friday.

http://www.cumbria.gov.uk/

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A G E N D A

PART 1: ITEMS LIKELY TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC

1 APOLOGIES FOR ABSENCE

To receive any apologies for absence

2 DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

1 Details of any employment, office, trade, profession or vocation carried on for profit or gain.

2 Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses. (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

3 Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

(a) Under which goods or services are to be provided or works are to be executed; and

(b) Which has not been fully discharged.

4 Details of any beneficial interest in land which is within the area of the authority.

5 Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer.

6 Details of any tenancy where (to your knowledge)

(a) The landlord is the authority; and

(b) The tenant is a body in which you have a beneficial interest.

7 Details of any beneficial interest in securities of a body where

(a) That body (to your knowledge) has a place of business or land in the area of the authority; and

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(b) Either –

(i) The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

(ii) If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

Note

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners)

Member Code of Conduct - Declaring Interests Flowchart (Pages 7 - 8)

3 EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda.

4 MINUTES

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 3 February 2015 (copy enclosed)

(Pages 9 - 16)

5 PUBLIC PARTICIPATION

There are no questions, petitions or deputations relating to the business of the Committee on this occasion.

EXECUTIVE BUSINESS

6 LOCAL COMMITTEE DEVOLVED BUDGET REPORT 2014/15 MONITORING REPORT - COMMUNITIES BUDGET

[Electoral Divisions: All]

To consider a report from the Chief Executive

(Pages 17 - 28)

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7 2014/15 HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT


To consider a report from the Corporate Director - Resources

(Pages 29 - 40)

8 2015/16 LOCAL COMMITTEE DEVOLVED BUDGET


To consider a report from the Chief Executive

(Pages 41 - 52)

9 EDEN HIGHWAYS REVENUE BUDGET 2015/16



(Pages 53 - 60)

10 HIGHWAYS DEVOLVED CAPITAL PROGRAMMEFOR EDEN 2015/16



(Pages 61 - 80)

11 HIGHWAYS NON DEVOLVED CAPITAL PROGRAMME FOR EDEN 2015/16



(Pages 81 - 92)

12 APPLEBY NEW FAIR TRAFFIC REGULATION ORDER 2014: VARIATION 1

[Electoral Divisions: Appleby]


(Pages 93 - 110)

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13 ELECTORAL DIVISIONS LOCAL MEMBER SCHEMES

[Electoral Divisions:Alston & East Fellside, Appleby, Eden Lakes, Kirkby Stephen, Penrith Rural]


(Pages 111 - 126)

14 0-19 YOUTH GRANTS

[Electoral Divisions: Appleby]


(Pages 127 - 132)

15 LA GOVERNOR APPOINTMENTS

To receive a report from the Acting Corporate Director – Children’s Services (copy enclosed)

A schedule of recommendations for local authority governor appointments to schools in Eden.

(Pages 133 - 134)

NON EXECUTIVE BUSINESS

16 NOTES OF EDEN LOCAL COMMITTEE SEMINAR

To receive the notes of the Eden Local Committee Seminar held on Tuesday 24 February 2015

(Pages 135 - 140)

17 LOCAL COMMITTEE CHAIRS AND LEADERSHIP

To receive the draft minutes of the Local Committee Chairs and Leadership meeting held on 27 January 2015 (copy enclosed)

(Pages 141 - 148)

Is the matter about somethingin Part A (Disclosable

Pecuniary Interests) of myregister of interests?

YES NO

You mustdeclare it and

leave the room.You cannot take

part without adispensation

Is it about something onPart B (other registerableinterests) of my Register?

NO

Does it affect the financialinterests of me, my friends,family or close associates?

YES

You have an'other registerableinterest' and mustdeclare it unless itis on the registeralready. You can

still speak andvote

YESAre you or they affected morethan most people and wouldmost people think you might

have your judgement clouded?

You must notvote but you

can speak ifpublic allowed to

You haveno interestto declare

YES

You cantake partandspeakand vote

NO NO

MEMBER CODE OF CONDUCT – DECLARING INTERESTS

NB: You do not need to declare the nature of ‘sensitive’ interests.You may still speak and vote if you have been granted a dispensation

This page is intentionally left blank

COUNTY COUNCIL LOCAL COMMITTEE FOR EDEN

Minutes of a Meeting of the County Council Local Committee for Eden held on Tuesday, 3 February 2015 at 10.30 am at The Control Room, Cumbria Fire & Rescue Service Headquarters, Carleton Avenue, Penrith, CA10 2FA

PRESENT:

Mr M Stephenson (Chairman)

Mrs O BatemanMrs PA BellMr N Hughes

Miss HJ FearonMrs HF Carrick (Vice-Chair)

Also in Attendance:-

Mr C Cox - Assistant Director - Health and Well Being (Director of Public Health)

Mr P Dodson - Area Manager - EdenMr J Maclaine - Traffic Management OfficerMr M Scott - Finance Manager (Children & Families)Mr JJE Smith - Senior Manager - Network ManagementMr D Spence - Highways Network Manager (Eden)Mrs S Horsley - Democratic Services Officer

PART 1 – ITEMS CONSIDERED IN THE PRESENCE OF THE PUBLIC AND PRESS


Apologies for absence were received from Mr AP Richardson, Mrs M Robinson and Mr G Strong.

106 DISCLOSURES OF INTEREST

No disclosures of interest were made on this occasion.

107 EXCLUSION OF PRESS AND PUBLIC

RESOLVED, that the press and public be not excluded from the meeting during consideration of any items of business on the Agenda.

108 MINUTES

Agenda Item 4

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RESOLVED that the minutes of the meeting held on 1 December 2014 were agreed as a correct record and signed by the Chair.

109 PUBLIC PARTICIPATION

Mr R Frank, Orton Parish’s designated Broadband Hub Coordinator attended the meeting and asked the following question: ‘Terms of the current Connecting Cumbria contract are that they have to provide a Superfast Broadband Service to 93% of the properties across Cumbria by the end of 2015. It is the understanding that Eden will at best be 70% coverage level.

What is the Committee doing to ensure the additional phase 2 funding (£5,72m) to be ratified by Cumbria County Council Executive in the next few months will be spent in Eden to bring the district up to parity/the 95% Phase 2 coverage commitments.”

The Area Manager – Eden explained Eden Local Committee have no direct control over the roll-out programme for Connecting Cumbria, democratic decisions regarding this project were being taken by the Cabinet. With that the Cabinet only had a limited say on where exactly Connecting Cumbria delivered as this was the local delivery arm of the national programme working within national guidelines. Cumbria has a contract with BT that says by the end of 2015, 93% of properties in Cumbria need to be connected to the fibre network, how BT achieves this will be determined largely by their own engineering solutions and roll-out programme, not the council.

He agreed that Phase Two should ideally present an opportunity for areas like Eden which are below the county averages in fibre access to ‘close the gap’ between other better connected districts, but the Council can only play to the rules of the national programme for Phase Two, just as they had with Phase One, they were not able to directly impose conditions on geographical locations of delivery. However recent consultations had made it clear that people want to see Phase 2 going into areas lagging behind after Phase 1 the Council would do all it could to take this into account in the procurement of Phase 2 .

He welcomed questions such as the one that had been asked today and said they were useful to highlight the fact that, even after Connecting Cumbria had delivered, some rural areas would still be ‘have nots’ in terms of access to superfast broadband. These most remote areas, some of which will be in Eden, will present the biggest challenge to the Government in achieving 100% superfast access. He said it should also be acknowledged that the programme had already made a significant difference all over the county. Connectivity in Eden was already much better and would continue to improve.

Members thanked Mr Frank for his question and for highlighting the concerns of many in Eden. It was explained Eden residents had made their views known and the summary of the phase 2 consultation responses had shown many of the respondents were from Eden.

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The Committee recognised this was a big issue for Eden, Members believed with the division being such sparsely populated and increasingly being forced to do things online, this was another impact of rurality being felt. The Committee gave assurances they would do all they could to encourage the increase of the level of Superfast Broadband coverage within Eden.

RESOLVED that the Committee

(1) write to the Connecting Cumbria Team detailing their concerns;

(2) do whatever possible to encourage the increase of the level of coverage of Superfast Broadband across Eden

110 LOCAL COMMITTEE DEVOLVED BUDGET 2014/15 - COMMUNITIES BUDGET

The Corporate Director – Resources brought for Members consideration a report which presented the actual expenditure and commitments recorded against the Local Committee’s Communities Budget as at 31st December 2014.

The Finance Manager explained there had been a slight increase in the unallocated resources since the last reporting period, this was due to funds previously allocated being de-committed following the recent review of the Communities Revenue budget.

RESOLVED that the committee note the

(1) budget allocations for 2014-15 and the commitments and expenditure recorded to date;

(2) unallocated resources in the Communities Revenue budgets of £96,818 as at 31st December 2014.

(3) unallocated resources in the Local Member Capital Schemes budget of £52 as at 31st December 2014.

111 LOCAL COMMITTEE BUDGET 2014/15 - HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT

Members received a report from the Corporate Director – Environment and Community Services which presented the Highways Devolved Budget finance report combined with the Highways Programme Progress report.

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Appendix 1 attached to the report displayed the 2014/15 Highways Revenue Budget, it was projected there would be a £18,540 overspend, this was a reduction of the initial £87,000 overspend carried forward from 2013/14.

Appendix 2 displayed the Devolved Highways Capital Budget 2014/15. Within this budget Officers noted the scheme at Renwick Mast was unlikely to be completed this financial year due to the required ground investigation work not yet being concluded. If so this would result in the Devolved Highways Capital Budget coming in under budget, however Officers believed they could carry forward this budget slippage to commit against this scheme to ensure delivery early in the next financial year.

RESOLVED that Local Committee Members note the

(1) revenue and capital budget allocations for 2014/15 and the commitments and expenditure recorded to date and shown in Appendices 1, 2 and 3

(2) programme progress information shown in Appendices 1, 2 and 3.

112 PENRITH TRAFFIC REGULATION ORDER

The Corporate Director – Environment and Community Services presented a report which advised members of a number of proposed changes to the Penrith traffic regulation order in relation to 5 locations. The proposed changes had been received from a variety of sources including Member and resident suggestions and ongoing reviews of existing restrictions. This report sought approval from Members to undertake formal consultation and proceed to make the variation to the 2007 Order, should there be no unresolved objections.

Each proposal was discussed in turn, support was shown for recommendations 3.1.1 – 3.1.4.

When discussing 3.1.5 – the deferred item Zone H Scaws Area, the Local Member – Penrith East spoke in favour of the proposal. She explained it had been several years since the Local Committee had deferred this scheme, and since then there had been a number of consultations which had seen residents in favour of such schemes. She added the proposal brought forward had included input from local residents. She also explained the Committee had previously deferred the item due to the lack of enforcement in the area, but now that enforcement was the responsibility of the County Council that shouldn’t be seen as an issue any longer. The Local Member then gave the Committee an overview of current problems experienced which including limited access for emergency service vehicles on particular areas when cars were parked due to the narrow roads, as well as the town bus service having difficulty manoeuvring at some of the junctions

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Other Members expressed concerns the implementation of the proposed scheme would create further displacement parking elsewhere in Penrith, they felt it would be better to conduct a wider strategic review looking at all of the existing and future on street parking provision/schemes in Penrith before implementing such a proposal. Reference was made to a previous parking study conducted in 2010. However Members did feel that the issues in relation to the bus routes should be addressed in the mean time.

There was a discussion regarding the cost of the parking enforcement service in Eden – the ambition was that this service would be self funding.

RESOLVED, to

(1) proceed to statutory consultation and advertisement of the proposals detailed within paragraphs 3.1.1 to 3.1.4 of the report, by way of a variation to The County of Cumbria (Various Roads, Penrith) (Consolidation and Provision of Traffic Regulations) Order 2007 (the 2007 Order), namely to: -

(2) Extend the Controlled Parking Zone A to include the marked bay on Castle Hill Road south of its junction with Castle Drive.

(3) Amend the Penrith Restricted Zone to include Little Dockray.

(4) Extend the current No Waiting at Any Time restriction on the west side of Castle Hill Road from its junction with Kilgour Street for approximately 25m in a southerly direction.

(5) Introduce a No Waiting at Any Time restriction on the short section of road outside numbers 9 & 10 Sandcroft.

(6) Any unresolved representations received will be reported back through the Local Committee process for determination. However, in the absence of any such representations, Local Committee resolve that the variation to the 2007 Order to include the resolutions above, be brought into operation as advertised, having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984.

And to

(7) take no further action in relation to recommendation 3.1.5 (detailed within the report) at this stage but that the statutory consultation and advertisement be commenced on the implementation of waiting restrictions at the junctions of Roman Road and Hutton Hill, Hutton Hill and Brentfield Way, and of Brentfield Way and Roman Road to resolve the issues related to the access of the town bus service

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(8) undertake a strategic look at on street parking arrangements within Penrith which will include a review of existing TRO’s and residents parking schemes

The Local Member – Penrith East asked that her unhappiness at the deferment of the Scaws scheme be noted.

113 EDEN LOCAL COMMITTEE AREA PLAN - DELIVERY PLAN

The Corporate Director – Environment and Community Services presented the Area Delivery Plan for Eden for approval by the Local Committee. The Area Delivery Plan provides detail on how services, projects and programmes, as set out in the Eden Area Plan 2014-2017, were to be delivered across the area of Eden.

RESOLVED, that Members agree the Eden Local Committee Area Plan – Delivery Plan.

114 ELECTORAL DIVISION LOCAL MEMBER SCHEMES

The Corporate Director – Environment and Community Services presented a report which detailed projects to be funded from the Local Member Scheme budget. The report was based on a proposal that had been sufficiently investigated and developed, to enable Local Committee to consider spending decisions.

The Local Member – Eden Lakes explained this request had come before the Local Committee due to Bolton Parish Council having a long running aspiration to reduce the speed in their area.

RESOLVED that a revenue grant of £750 from the Eden Lakes Division LMS budget be awarded to Bolton Parish Council towards the purchase of a speed indicator device.

115 0-19 YOUTH SERVICES GRANT APPLICATIONS

Members had before them a report from the Corporate Director – Environment and Community Services which presented grant funding applications.

RESOLVED, that the following grants be awarded

(1) £3000 to Penrith Cricket Club to contribute towards the cost of replacing the cricket practice nets

(2) £3000 to Staffield Cricket Club to contribute towards the cost of installing an all-weather wicket and grass surface

(3) £1670 to Little Stars Pre-school to purchase a new table and chairs

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116 LA GOVERNOR APPOINTMENTS

RESOLVED that the vacancies be noted.

117 LOCAL COMMITTEE CHAIRS AND LEADERSHIP MINUTES

The Committee asked when they would receive their first update from the Cumbria LEADER Lakes and Dales representative, this was expected towards the end of March.

The Chair of the committee highlighted the roles and responsibilities of the new Area Managers as detailed on page 6 of the minutes.

RESOLVED that the minutes of the Local Committee Chairs and Leaders meeting held on 21 November 2014 be received.

The meeting ended at 12.00 pm


Meeting date: 24 March 2015

From: Chief Executive

LOCAL COMMITTEE DEVOLVED BUDGET 2014-2015 MONITORING REPORT – COMMUNITIES BUDGET

1.0 EXECUTIVE SUMMARY

1.1 This report presents the actual expenditure and commitments recorded against the Local Committee’s Communities Budget as at 28th February 2015.

2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS

2.1 The Local Committee’s 2014-15 proposed Cash Limited Budget was informed to County Council on 13th February 2014. The Local Committee is able to vire funding between budget lines during the course of the financial year, subject to Corporate Policy and Service Standards. The Committee is not able to vire money from capital budgets into revenue budgets.

2.2 The carry forwards of Local Committee balances from 2013-14 into 2014-15 were approved at 19th June 2014 County Council meeting.

2.3 The original Local Committee Revenue budget is £200,305. This is increased by carry forward balances of £159,952 and Healthy Weight Fund income of £25,000 to give a spending limit of £385,257.

2.4 The Local Committee Local Member Capital Schemes has a carry forward balance of £11,200 which is the spending limit for the current financial year.

3.0 RECOMMENDATION

3.1 Note the budget allocations for 2014-15 and the commitments and expenditure recorded to date;

3.2 Note the unallocated resources in the Communities Revenue budgets of £111,748 as at 28th February 2015.

Agenda Item 6

3.3 Note the unallocated resources in the Local Member Capital Schemes budget of £52 as at 28th February 2015.

4.0 BACKGROUND

4.1 The report updates Members on the Local Committee’s Communities budgets for the 2014-15 financial year which are summarised in Appendix A to the report.

4.2 Of the total Communities revenue budget allocated to Local Committee £101,108 was allocated as discretionary revenue budget, £99,197 earmarked to specific activities. There is no allocation to Local Member Schemes.

4.3 At its meeting of 30 April 2014, Local Committee allocated its discretionary budget as detailed at Appendix A. Appendix A provides a summary of individual budget lines and the committed and unallocated budget remaining.

4.4 Appendices B through G provides detail against individual budget lines, including original allocation, brought forward balances, commitments and expenditure to date.

5.0 OPTIONS

5.1 The Local Committee may decide to vire money between budget headings or decide not to, in line with Corporate Policy and Service Standards. The Local committee is not able to vire money from Capital Budgets into Revenue budgets.

6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS

6.1 Local Committee could take decisions that would commit existing budgets against future expenditure.

7.0 LEGAL IMPLICATIONS

7.1 The recommendations in this report do not contain any legal implications; however, Local Committee could take decisions that could have future legal implications.

8.0 CONCLUSION

8.1 The Local Committee’s Communities Revenue Budget has an unallocated balance of £111,748 as at 28th February 2015.

8.2 The Local Committee’s Communities Capital Budget has an unallocated balance of £52 as at 28th February 2015.

Michael ScottFinance Manager6th March 2015

APPENDICES

Appendices A: Summary of 2014-15 Communities Devolved Budget.Appendix B-H: Supporting information for Communities Devolved Budget

Electoral Division(s): All Eden

Executive Decision Yes

Key Decision No

If a Key Decision, is the proposal published in the current Forward Plan? N/A

Is the decision exempt from call-in on grounds of urgency? No

N/AIf exempt from call-in, has the agreement of the Chair of the relevant Overview and Scrutiny Committee been sought or obtained?

NoHas this matter been considered by Overview and Scrutiny?If so, give details below.

NoHas an environmental or sustainability impact assessment been undertaken?

NoHas an equality impact assessment been undertaken?

N.B. If an executive decision is made, then a decision cannot be implemented until the expiry of the eighth working day after the date of the meeting – unless the decision is urgent and exempt from call-in and necessary approvals have been obtained.

PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS[including Local Committees]

No previous relevant decisions.

CONSIDERATION BY OVERVIEW AND SCRUTINY

Not considered by Overview and Scrutiny.

BACKGROUND PAPERS

None

REPORT AUTHOR

Contact: Allan GrahamPrincipal Finance Officer – ResourcesTel No: 01228 226712Email: [email protected]

APPENDIX AEDEN LOCAL COMMITTEE 2014/15

SUMMARY FINANCIAL STATEMENT : FEBRUARY 2015

Discretionary budgets total allocation 101,108

Allocated by Local Committee 2014/15:General Provision 4,565Community Grants 38,553School Crossing Patrols 13,1480-19 Services 44,842

101,108

Appendix Budget Sector 2014/15 Balance Virement Virement Revised Other 2014/15 Remaining Actual Expenditure UnallocatedOriginal B/Fwd In Out Budget Contribs Spending Commitments Expenditure and ResourcesBudget Limit to Date Commitments or

Variance£ £ £ £ £ £ £ £ £ £ £

Revenue Budgets:

Discretionary BudgetsB General Provision 4,565 18,130 0 0 22,695 0 22,695 17,944 0 17,944 4,751C Community Grants 38,553 2,000 0 0 40,553 0 40,553 833 29,696 30,529 10,024D School Crossing Patrols 13,148 15,589 0 0 28,737 0 28,737 19,935 8,802 28,737 0E 0-19 Services 44,842 11,674 0 0 56,516 0 56,516 2,715 38,604 41,319 15,197

101,108 47,393 0 0 148,501 0 148,501 41,427 77,102 118,529 29,972Other Revenue BudgetsNeighbourhood Development Team 64,327 0 0 0 64,327 0 64,327 5,360 58,967 64,327 0Money Advice Contract - CAB 34,870 0 0 0 34,870 0 34,870 0 34,870 34,870 0

F Healthy Weight Fund 0 0 25,000 0 25,000 0 25,000 0 0 0 25,000G Local Revenue Schemes 0 112,559 0 0 112,559 0 112,559 0 55,783 55,783 56,776

99,197 112,559 25,000 0 236,756 0 236,756 5,360 149,620 154,980 81,776

REVENUE TOTAL 200,305 159,952 25,000 0 385,257 0 385,257 46,787 226,722 273,509 111,748

H Local Capital Schemes 0 11,200 0 0 11,200 0 11,200 (0) 11,148 11,148 52

CAPITAL TOTAL 0 11,200 0 0 11,200 0 11,200 (0) 11,148 11,148 52

LOCAL COMMITTEE TOTAL 200,305 171,152 25,000 0 396,457 0 396,457 46,787 237,870 284,657 111,800

APPENDIX BEDEN LOCAL COMMITTEE 2014/15

FINANCIAL YEAR 2014/2015SUMMARY FINANCIAL STATEMENT : FEBRUARY 2015

FINANCIAL STATEMENT AS AT : 28-Feb-2015BUDGET AREA : General ProvisionBUDGET MANAGER : Paul DodsonCOST CENTRE 5945401

£ £

2014/15 Original Budget 4,565

Balances brought forward from previous years - Earmarked 17,944 - Unallocated 186

18,130Virements in:

0Virements out:

0

2014/15 Spending Limit 22,695

Expenditure and Commitments pre 2014/15 Committed ActualApprenticeships in Eden March-14 10,000Penrith Youth Facility March-14 7,944

Sub-total 17,944 0

Expenditure and Commitments 2014/15 Committed Actual

Sub-total 0 0

Totals 17,944 0

Total Actual and Committed 17,944

Unallocated Resources: 4,751

APPENDIX CEDEN LOCAL COMMITTEE 2014/15


FINANCIAL STATEMENT AS AT : 28-Feb-15BUDGET AREA : Neighbourhood Forum GrantsBUDGET MANAGER : Paul DodsonCOST CENTRE 5940501

2014/15 Original Budget 38,553Provisional Balances brought forward from previous years - Earmarked 1,000 - Unallocated 1,000

2,000Virements in:

0Virements out:

0


Forum Area Allocation B/Fwd Virements 2014/15 Grants Earmarked UnallocatedCOST Based On From In/Out Spending Paid to Grants Resources

CENTRE Population 2013/14 Limit Date£ £ £ £ £ £ £

Alston and East Fellside W00000058 4,690 -500 0 4,190 2,500 833 857Upper Eden W00000059 8,683 1,000 0 9,683 9,533 0 150Eden Fells W00000060 8,355 0 0 8,355 4,200 0 4,155Vale of Eden W00000061 5,466 0 0 5,466 5,465 0 1Penrith Urban W00000063 11,359 1,500 0 12,859 7,998 0 4,861

Total For Local Committee 38,553 2,000 0 40,553 29,696 833 10,024

APPENDIX DEDEN LOCAL COMMITTEE 2014/15


FINANCIAL STATEMENT AS AT : 28-Feb-2015BUDGET AREA : School Crossing PatrolsBUDGET MANAGER : Paul DodsonCOST CENTRE 2410401

£ £



15,589Virements in:

0Virements out:

0


Expenditure and Commitments pre 2014/15 Committed ActualSLA for 2013-14 March-13 2,330 1,759Advisory 20mph Sign outside Schools September-12 11,500Sub-total 13,830 1,759

Expenditure and Commitments 2014/15 Committed ActualMarch 2013 extra over accrualSLA with Client Services - reducing balance March-13 6,105April 675May 650June 900July 675Sept 858Oct 900Nov 900Dec 630Jan 855FebMarch

Sub-total 6,105 7,043

Totals 19,935 8,802


Unallocated Resources: 0

Notes:Note 1 2014/15 Clients Services SLA of £13,148

APPENDIX EEDEN LOCAL COMMITTEE 2014/15


FINANCIAL STATEMENT AS AT : 28-Feb-2015BUDGET AREA : 0 -19 ServicesBUDGET MANAGER : Paul DodsonCOST CENTRE 1713501

£ £



11,674Virements in:

0Virements out:

0


Expenditure and Commitments pre 2014/15 Committed Actual

Stories on Saturdays in Libraries in Eden April-12 1,881Lowther Parish Hall Committee January-14 0 9,793

Sub-total 1,881 9,793


Friends of Skelton School April-14 0 1,500Red Squirrels Nursery April-14 0 1,000Temple Sowerby Nursery April-14 0 432Penrith Pre School Nursery - returned April-14 -10,000 Brough Pre School July-14 0 5,013Fun on the Field Group July-14 0 5,500Greystoke & District Sports Association July-14 0 5,314Scaws Tenants & residents Association July-14 0 6,000Jellytots Parent & Toddler Group October-14 834 0Morland School Parent & Teachers Association October-14 0 1,500Windows on Art December-14 0 1,440East Cumbria Family Support Association December-14 0 2,035Eden Rural Foyer December-14 0 287Great Strickland Parish Council December-14 0 1,120Penrith Cricket Club February-15 0 3,000Staffield Cricket Club February-15 0 3,000Little Stars Pre-School February-15 0 1,670

Sub-total 834 28,811

Totals 2,715 38,604



Notes:

APPENDIX FEDEN LOCAL COMMITTEE 2014/15


FINANCIAL STATEMENT AS AT : 28-Feb-2015BUDGET AREA : Healthy Weight FundBUDGET MANAGER : Paul DodsonCOST CENTRE 5941701

£ £

2014/15 Original Budget 0

Balances brought forward from previous years - Earmarked 0 - Unallocated 0

0Virements in:

25,000

25,000Virements out:

0



Sub-total 0 0

Totals 0 0

Total Actual and Committed 0


Notes:

APPENDIX GEDEN LOCAL COMMITTEE 2014/15


FINANCIAL STATEMENT AS AT : 28-Feb-2015BUDGET AREA : Local Member Revenue SchemesBUDGET MANAGER : Paul DodsonCOST CENTRE 5949801

Project Budget Sector 2014/15 Balance Revised 2014/15 Committed Actual Actual UnallocatedCode Original B/Fwd Budget Spending Expenditure Expenditure & Committed/ Resources

Budget Limit to Date Projected orOutturn Variance

£ £ £ £ £ £ £ £Revenue Budgets:

RV1000166 ALSTON EAST FELLSIDE 0 1,500 1,500 1,500 0 150 150 1,350RV1000167 APPLEBY 0 10,333 10,333 10,333 0 809 809 9,524RV1000168 EDEN LAKES 0 10,107 10,107 10,107 0 2,700 2,700 7,407RV1000169 GREYSTOKE HESKET 0 11,135 11,135 11,135 0 5,013 5,013 6,122RV1000170 KIRKBY STEPHEN 0 18,697 18,697 18,697 0 12,553 12,553 6,144RV1000171 PENRITH EAST 0 23,000 23,000 23,000 0 23,000 23,000 0RV1000172 PENRITH NORTH 0 16,604 16,604 16,604 0 8,324 8,324 8,280RV1000173 PENRITH RURAL 0 14,615 14,615 14,615 0 3,257 3,257 11,358RV1000174 PENRITH WEST 0 6,568 6,568 6,568 0 (23) (23) 6,591

0

TOTAL 0 112,559 112,559 112,559 0 55,783 55,783 56,776

APPENDIX HEDEN LOCAL COMMITTEE 2014/15


FINANCIAL STATEMENT AS AT : 28-Feb-2015BUDGET AREA : Local Member Capital SchemesBUDGET MANAGER : Paul DodsonCOST CENTRE 5945490

Project Budget Sector 2014/15 Balance Revised 2014/15 Committed Actual Actual UnallocatedCode Original B/Fwd Budget Spending Expenditure Expenditure & Committed/ Resources

Budget Limit to Date Projected orOutturn Variance

£ £ £ £ £ £ £ £Capital Budgets:

CE1000166 ALSTON EAST FELLSIDE 0 1,452 1,452 1,452 0 1,400 1,400 52CE1000167 APPLEBY 0 191 191 191 0 191 191 0CE1000168 EDEN LAKES 0 1,000 1,000 1,000 0 1,000 1,000 0CE1000169 GREYSTOKE HESKET 0 57 57 57 0 57 57 0CE1000170 KIRKBY STEPHEN 0 0 0 0 0 0 0 0CE1000171 PENRITH EAST 0 0 0 0 0 0 0 0CE1000172 PENRITH NORTH 0 6,000 6,000 6,000 0 6,000 6,000 0CE1000173 PENRITH RURAL 0 1,000 1,000 1,000 0 1,000 1,000 0CE1000174 PENRITH WEST 0 1,500 1,500 1,500 0 1,500 1,500 0

TOTAL 0 11,200 11,200 11,200 (0) 11,148 11,148 52



From: Corporate Director – Resources

2014/15 HIGHWAYS BUDGET / PROGRAMME PROGRESS REPORT


1.1 This report presents the Highways Devolved Budget finance report combined with the Highways Programme Progress report, as detailed in the attached appendices.


2.1 This Committee’s devolved 2014/15 Cash Limited Budget was determined by the County Council on 13 February 2014. The Local Committee is able to vire funding between budget lines during the course of the financial year, subject to Corporate Policy and Service Standards. The Committee is not able to vire funding from capital budgets into revenue budgets.

2.2 The original devolved Highways Revenue budget is £746,009. This is reduced by a carried forward overspend of £87,000 to give a spending limit of £659,009.

2.3 The original Highways Capital budget is £4,015,000. This is increased by additional Department for Transport (DfT) allocations of £367,160 from its Severe Weather Recovery Scheme fund and £771,775 from its Potholes fund, increasing the total budget to £5,153,935.

3.0 RECOMMENDATION

3.1 Note the revenue and capital budget allocations for 2014/15 and the commitments and expenditure recorded to date and shown in Appendices 1, 2 and 3.

3.2 Note the programme progress information shown in Appendices 1, 2 and 3.

Agenda Item 7

4.0 BACKGROUND

4.1 The highway revenue allocation for Eden in 2014/15 is £746,009. There is a carried forward overspend from the 2013/14 highways revenue budget of £87,000. It is proposed to take every opportunity in 2014/15 to engage the Better Highways teams on capital funded activities in order to reduce this overspend and work towards a balanced budget by the year end. Forecast outturn figures and comments on programme progress are shown in Appendix 1.

4.2 The original devolved Highways Capital budget allocation for 2014/15 is £4,015,000. This sum has been supplemented by in-year additional funding allocations from government and the total highways capital budget devolved to this committee for 2014/15 now stands at £5,153,935. Forecast outturn figures and comments on programme progress are shown in Appendix 2.

4.3 Part of the highways capital programme uses budgets which are not devolved to this committee. These programmes include works on the Principal Road Network, Engineering Safety Schemes, Priority Transport Improvement Schemes, and Bridges and Structures. Forecast outturn figures and comments on programme progress for the non-devolved budget programmes are shown in Appendix 3.

5.0 OPTIONS

5.1 This Committee may decide to vire money between budget headings. The Committee is not able to vire money from capital budgets into revenue budgets.


6.1 The Local Committee Highways budgets as indicated were approved by Council in February 2014. It is for Local Committee to allocate resources to specified programmes of work.

6.2 Appendices 1 and 2 indicate a projected overspend of £26,867 for the Highways Revenue budget and a projected underspend of £133,803 for the Devolved Capital budget at this point in the financial year.


7.1 This Report is for information purposes only so there are no direct legal implications.

8.0 CONCLUSION

8.1 The revenue budget is showing a carried forward overspend from 2013/14 of £87,000. Officers will work to reduce that overspend position through the year, with the aim of achieving a balanced budget at the year end.

8.2 The capital budget has been supplemented by funding from the DfT Severe Weather Recovery Scheme and Pothole funds. Some carried forward costs

from incomplete 2013/14 schemes, as well as increased costs on tendered activities have necessitated adjustment of the 2014/15 highways capital programme in order to achieve a balance budget at the year end.

Dominic DonniniCorporate Director – ResourcesFebruary 2015

APPENDICES

Appendix 1 – Devolved Highways Revenue Budget to end of January 2015Appendix 2 – Devolved Highways Capital Budget to end of January 2015Appendix 3 – Non-Devolved Highways Capital Budget to end of January 2015

Electoral Division(s): All


Key Decision No

If a Key Decision, is the proposal published in the current Forward Plan? N/A





NoHas an equality impact assessment been undertaken?


PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS[including Local Committees]No previous relevant decisions.

CONSIDERATION BY OVERVIEW AND SCRUTINYNot considered by Overview and Scrutiny.

BACKGROUND PAPERSNo background papers

REPORT AUTHORContact: David Spence [email protected]

Tel. 01768 812339

mailto:[email protected]

Appendix 1 - Highways Revenue Budget 2014/15Totals to end of January 2015

County Council Local Committee for Eden - 24 March 2015

Block Categorydetail code Revised

BudgetPayments +

Commitments ForecastForecastVariance Comment

BH - Teams 333,009 254,884 265,000 (68,009) Planned underspend to manage brought forwardoverspend from 13-14.

1. Better Highways Total 333,009 254,884 265,000 (68,009)Cleansing 140,000 120,620 140,000 0Non Illuminated Traffic Signs 25,000 22,162 23,000 (2,000)Verge Maintenance 120,000 116,296 123,000 3,000

2. Programmed Maintenance Total 285,000 259,078 286,000 1,000Response Teams 0 0 0 0

3. Other Maintenance Total 0 0 0 0Energy 0 (208) (208) (208)

Lighting & Signs 95,000 22,198 95,000 0 Forecast allows for "Other" and "Services of staffrecharged" costs recorded below.

Signals 15,000 11,009 15,000 04. Lighting Total 110,000 32,999 109,792 (208)

Appleby New Fair 18,000 25,048 25,084 7,084BUDGET HOLDING AC 0 0 0 0

Other (87,000) 49,204 0 87,000 This expenditure is included in the forecasts for streetlighting and verge maintenance. Also includes non-devolved budget winter maintenance costs to betransferred out.

SERVICES OF STAFF RECHARGED 0 52,909 0 0

5. Other Total (69,000) 127,161 25,084 94,084Grand Total 659,009 674,123 685,876 26,867

Appendix 2 - Devolved Highways Capital Budget 2014/15Totals to the end of January 2015County Council Local Committee for Eden - 24 March 2015Category project code + description Electoral Division Budget (£) Payments +

Commitment(£)

Forecast (£) ForecastVariance (£)

RAGStatus

Comment

HC1C20001 Surface Dressing 2014/15 Various 533,000 616,776 515,000 (18,000) Complete Residual commitment not requiredHC1C20002 Microasphalt 2014/15 Various 192,000 170,337 165,000 (27,000) Complete Part funded from DFT4 Pothole Fund allocationHC1C20003 Pre Surface Dressing Patching Various 700,000 908,991 830,000 130,000 Complete Residual commitments not required. Overspend

balanced by reduced forecast elsewhere HC1C20004 B6260 Hoff Cottages Appleby 56,000 267 56,000 0 On holdHC1C20005 U3021 Low Hurst Ivegill Greystoke and Hesket 55,000 39 30,000 (25,000) Ongoing Land access needed - complete phase 2 in 15/16HC1C20006 U3250 Bankhead CrosbyRavensworth

Eden Lakes 50,000 7,732 50,000 0 Complete

HC1C20007 U3104 North Lonning, Alston Alston and East Fellside 45,000 16,746 45,000 0 OngoingHC1C20008 C3008 Glassonby Alston and East Fellside 20,000 0 0 (20,000) On hold On hold awaiting resolution of land drainage issuesHC1C20009 C3053 Hawkrigg Lane Appleby 20,000 18,725 18,725 (1,275) CompleteHC1C20010 Unsurfaced Unclassfied Roads 10,000 7,696 10,000 0 OngoingHC1C20011 B6270 Tailbridge Hill, Nateby Various 29,000 15,186 16,000 (13,000) OngoingHC1C20012 B5305 Kelbarrow to Whitrigg Jn Kirkby Stephen 190,000 153,352 154,000 (36,000) CompleteHC1C20013 B5305 Sour Nook Greystoke and Hesket 45,000 31,683 27,000 (18,000) Complete Residual commitment not requiredHC1C20016 U3592 Cowper Road, Penrith Greystoke and Hesket 0 0 0 0 CompleteHC1C20018 Hutton Hill, Penrith Penrith West 27,000 151 151 (26,849) Complete Costs and forecast shown in DFT3 block belowHC1C20019 U3168 Hungerhill, Bampton Penrith East 63,000 55,484 55,484 (7,516) CompleteHC1C20020 U3168 Low Hullock How Eden Lakes 112,000 98,797 98,797 (13,203) Complete

Carriageway Structural Maintenance Total 2,147,000 2,101,962 2,071,157 (75,843)HC1C20022 U3547 Holmriggs Ave, Penrith Penrith West 22,000 22,112 22,112 112 CompleteHC1C20023 A6 o/s Café 15 & John Norris Penrith East / Penrith West 30,000 27,692 29,000 (1,000) CompleteHC1C20024 U3522 St Andrews Churchyard Penrith East / Penrith West 16,000 0 5,000 (11,000) OngoingHC1C20025 A689 Chapel Terrace, Alston Alston and East Fellside 20,000 10,623 20,000 0 CompleteHC1C20026 A592 Castlegate, Penrith Penrith West 35,000 36,272 36,272 1,272 CompleteHC1C20027 U3522 Burrowgate, Penrith Penrith West 20,000 16,790 16,790 (3,210) CompleteHC1C20028 U3338 Cross Croft, Appleby Appleby 15,000 1,452 15,000 0 OngoingHC1C20029 U3440 Glebe Estate, Appleby Appleby 25,000 29,328 44,000 19,000 CompleteHC1C20030 U3577 Park Close, Penrith Penrith East 25,000 31 31 (24,969) On hold Deferred to a future year's programme

Footway SchemesTotal

208,000 144,299 188,205 (19,795)

HC1C20039 Funding Support for Better Hig Various 470,000 521,196 479,000 9,000 Ongoing Residual commitments not requiredFunding Support for Better Highways Total 470,000 521,196 479,000 9,000

HA1305900 PSDP Various 0 264 0 0 Miscode - PRN budgetHC1A10001 Annual Rev Signs Lines TRO's Various 0 (4,696) 0 0 Complete 12/13 projectHC1A20016 Preparatory Patching Various 0 363 363 363 Complete 12/13 projectHC1A20020 U3279 Low Lane, Tebay Kirkby Stephen 0 (0) 0 0 Complete 12/13 projectHC1A20024 Warwick Place and West Lane Penrith West 0 (125) 0 0 Complete 12/13 projectHC1A20040 Minor Structural Repairs Various 0 (202) 0 0 Complete 12/13 projectHC1A20041 B6260 Appleby Town Centre Appleby 0 (53) 0 0 Complete 12/13 projectHC1B10002 Minor Highway Improvements Various 0 1,716 1,716 1,716 Complete 13/14 projectHC1B10004 Advisory 20mph outside Schools Various 0 (4,000) 0 0 Complete 13/14 project

Category project code + description Electoral Division Budget (£) Payments +Commitment

(£)


RAGStatus

Comment

HC1B10006 Ravenstonedale - Artlegarth Kirkby Stephen 0 13,115 13,115 13,115 Complete 13/14 project completed in April 14HC1B20001 Surface Dressing 2013/14 Various 0 (893) 0 0 Complete 13/14 projectHC1B20004 NPRN Microasphalt 2013/14 Various 0 5,712 5,712 5,712 Complete 13/14 projectHC1B20005 B5250 Barton Hall Pooley Br Eden Lakes 0 80,197 80,197 80,197 Complete 13/14 project completed in April 14HC1B20006 U3184 Melkinthorpe Village Penrith Rural 0 0 0 0 Complete 13/14 projectHC1B20007 B6412 Millrigg, Culgaith Alston and East Fellside 0 (0) 0 0 Complete 13/14 projectHC1B20008 C3084 Brough Sowerby Kirkby Stephen 0 (0) 0 0 Complete 13/14 projectHC1B20009 Gallansay Lane Crosby Garrett Kirkby Stephen 0 (278) 0 0 Complete 13/14 projectHC1B20010 B5305 Kelbarrow Greystoke and Hesket 0 0 0 0 Complete 13/14 projectHC1B20011 Grassgill - Wst Sawbridge Hall Kirkby Stephen 0 0 0 0 Complete 13/14 projectHC1B20012 DFT3 C3043 Butterwick -Bampton Eden Lakes 0 0 0 0 Complete 13/14 projectHC1B20013 DFT3 U3167 Helton Fell Road Eden Lakes 0 0 0 0 Complete 13/14 projectHC1B20014 DFT3 U3082 Outhwaite Renwick Alston and East Fellside 0 (3) 0 0 Complete 13/14 projectHC1B20015 DFT3 U3305 Stripes Loop Kirkby Stephen 0 0 0 0 Complete 13/14 projectHC1B20016 DFT3 Katherine Well Mellguard Greystoke and Hesket 0 0 0 0 Complete 13/14 projectHC1B20018 B6542 The Sands, Appleby Appleby 0 0 0 0 Complete 13/14 projectHC1B20020 U3547 Holme Riggs Aven Penrith Penrith West 0 0 0 0 Complete 13/14 projectHC1B20026 Various Column Replacement Various 0 5,645 5,645 5,645 Complete 13/14 projectHC1B20027 Various Preparatory Patching Various 0 3,735 3,735 3,735 Complete 13/14 projectHC1B20028 Minor Structural Repairs Various 0 1,559 730 730 Complete 13/14 projectHC1B20029 A592 Castlegate, Penrith Penrith West 0 (305) 0 0 Complete 13/14 projectHC1B20032 Unsurfaced/Unclassified Roads Various 0 (561) 0 0 Complete 13/14 projectHC1B20036 Support Better H/wys Cap Work Various 0 (302) 0 0 Complete 13/14 projectHC1B20037 Maint Highway Finger Posts Various 0 (4,711) 0 0 Complete 13/14 project

Local Committee Previous Years Schemes Total 0 96,178 111,213 111,213HC1C20040 Minor Structural Repairs - Car Various 500,000 322,081 450,000 (50,000) Ongoing Forecast reduced to balance overspend elsewhereHC1C20041 Minor Structural Repairs - Dra Various 175,000 127,062 175,000 0 Ongoing

Minor Structural Maintenance Total 675,000 449,143 625,000 (50,000)0 NOT SPECIFIED 0 30,338 14,590 14,590 MiscodesHC1290500 Appleby New Fair Appleby 0 309 0 0 Miscode - revenue projectHC1A20025 Sawbridge Hall to Birks Farm Kirkby Stephen 0 680 680 680HC1A20028 Skelton Xrds Crown Point Greystoke and Hesket 0 700 700 700HC1A20031 U3314 Helbeck Road, Brough Kirkby Stephen 0 1,643 766 766HC1A20032 U3038 Ling, High Hesket Greystoke and Hesket 0 542 542 542HC1A20035 U3122 Lowside to Scales Greystoke and Hesket 0 123 123 123HC1A20057 C1017 Causeway House Junction Greystoke and Hesket 0 1,254 95 95HC1A20059 U3056 Eden Lacey Penrith North 0 155 155 155HC1A30005 A685 Tebay Roundabout Kirkby Stephen 0 0 0 0 Miscode - Non-devolved PRN projectHC1A30025 A685 West of Wath Kirkby Stephen 0 964 0 0 Miscode - Non-devolved PRN projectHC1A40002 A686 Alston study/measure Alston and East Fellside 0 7,069 0 0 Miscode - Non-devolved ESS projectHC1B10007 Nth Penrith A6 Improved Gatewy Penrith North 0 (268) 0 0HC1C20049 Eden Pothole funds DFT4 Various 0 36,735 0 0 Ongoing Miscode - forecast included elsewhereHC3B40004 Carlisle A6 London Rd Study Carlisle 0 (202) 0 0 Miscode - Carlisle project

Not CategorisedTotal

0 80,042 17,651 17,651

Category project code + description Electoral Division Budget (£) Payments +Commitment

(£)


RAGStatus

Comment

HC1C20048 S - Chambers Common Penrith North 0 51,585 0 0 Miscode - forecast included in EM04 block belowSevere Weather Recovery Total 0 51,585 0 0

HC1C20031 Annual Review of Signs, Lines Various 65,000 54,025 65,000 0HC1C20032 Village Speed Limits Various 15,000 1,264 15,000 0HC1C20033 Dropped Kerbs, Tactile Paving Various 10,000 14,029 15,000 5,000 CompleteHC1C20034 Public Transport Infrastructur Various 5,000 90 5,000 0HC1C20035 Minor Local Safety Schemes Various 25,000 33,610 33,610 8,610HC1C20036 School Advisory 20mph Zones Various 17,000 22,587 17,000 0 Part funded from Communities Budget virementHC1C20037 Edenhall Junc Improvement Alston and East Fellside 15,000 1,101 5,000 (10,000)

Small Scale Improvements Total 152,000 126,706 155,610 3,610HC1C20038 Road Lighting Column Replacement Various 50,000 50,502 50,502 502 Ongoing

Street Lighting Total 50,000 50,502 50,502 502HC1C20042 Traditional Fingerpost Signs Various 20,000 17,691 20,000 0 Complete

Traditional Fingerpost Signs Total 20,000 17,691 20,000 03,722,000 3,639,305 3,718,338 (3,662)

HC1C20014 U3517 Benson Row, Penrith Penrith East 25,000 101 5,000 (20,000) On holdHC1C20015 U3592 Gilwilly Road, Penrith Penrith West 60,000 65,121 65,121 5,121 CompleteHC1C20016 U3592 Cowper Road, Penrith Penrith West 75,000 118,259 118,259 43,259 CompleteHC1C20017 C3056 Drawbriggs Lane, Appleby Appleby 65,000 73,089 73,089 8,089 CompleteHC1C20021 U3452 Priorsdale, Alston Alston and East Fellside 68,000 62,922 62,922 (5,078) Complete

Carriageway Structural Maintenance Total 293,000 319,491 324,391 31,391HC1B20014 DFT3 U3082 Outhwaite Renwick Alston and East Fellside 0 51 51 51 Complete 13/14 project

Local Committee Previous Years Schemes Total 0 51 51 51HC1B20033 DFT3 Ivegill Xrds Steelgate Greystoke and Hesket 0 0 0 0 Complete 13/14 project


0 0 0 0

293,000 319,542 324,442 31,442HC1C20049 Eden Pothole funds DFT4 Various 771,775 648,267 771,775 0 OngoingHC1C30012 Eden PRN Potholes DFT4 Various 0 95,831 0 0 Miscode - PRN project


771,775 744,098 771,775 0

771,775 744,098 771,775 0HC1C20043 S - Ivegill (East) culvert Greystoke and Hesket 7,500 0 0 (7,500) Complete Works completed in Jan/Feb 14HC1C20044 S - High Rough Hill (East) Eden Lakes 2,500 0 2,500 0 CompleteHC1C20045 S - Renwick Mast Alston and East Fellside 149,260 812 15,000 (134,260) At Risk Slope stability to be monitored before decision on

remedial treatmentHC1C20046 S - Hartside Café to Jailhouse Alston and East Fellside 123,300 103,477 103,477 (19,823) CompleteHC1C20047 S - Edenhall Alston and East Fellside 32,000 0 32,000 0 OrderedHC1C20048 S - Chambers Common Penrith North 52,600 7,115 52,600 0 Complete

Severe Weather Recovery Total 367,160 111,404 205,577 (161,583)367,160 111,404 205,577 (161,583)

5,153,935 4,814,350 5,020,132 (133,803)

Appendix 3 - Non-Devolved Highways Capital Budgets 2014/15Totals to the end of January 2015County Council Local Committee for Eden - 24 March 2015

funding source + description Category project code + description ElectoralDivision

Budget (£) Payments +Commitment

(£)


RAGStatus

Comment

HC1B10006 Ravenstonedale - Artlegarth Kirkby Stephen 0 552 0 0 Miscode - devolved budget projectLocal Committee Previous Years Schemes Total 0 552 0 0

HC1A40001 A685 Ashfell - Kayber sty/meas 15,200 10,861 15,000 (200) CompleteHC1A40002 A686 Alston study/measure 7,550 431 500 (7,050)HC1A40003 A686 Langwathby study/measure 21,415 0 21,415 0HC1A40006 Right turning Pooley Bridge 750 0 0 (750)HC1B40001 A592 Patterdale Radial Study 2,000 153 1,000 (1,000)HC1B40002 B5260 Hoff Radial Study/measur 21,700 756 1,500 (20,200) OngoingHC1B40003 A6 Stricklandgate/Victoria Rd 2,000 535 1,000 (1,000)HC2109900 J40 Sowerby Row to Goose Green 13,100 0 0 (13,100)

Not Categorised Total 83,715 12,736 40,415 (43,300)0 DELEGATED Total 83,715 13,288 40,415 (43,300)

HC1228800 A686 Carleton Avenue Imps Penrith East 0 2,439 2,439 2,439HC1B50001 Signalisation Eden Br Lazonby Alston and East

Fellside / PenrithNorth

0 747 747 747

Not Categorised Total 0 3,186 3,186 3,1860 DELEGATED Total 0 3,186 3,186 3,186

0 3,186 3,186 3,186HA1305900 PSDP Various 0 20,979 20,979 20,979 Countywide budget, no specific allocation to Eden area

Local Committee Previous Years Schemes Total 0 20,979 20,979 20,979HC1A30005 A685 Tebay Roundabout Kirkby Stephen 0 848 848 848 CompleteHC1C30001 PRN Surface Dressing 14/15 Various 82,675 124,164 125,000 42,325 CompleteHC1C30002 PRN Microasphalt 14/15 Various 163,150 166,936 166,936 3,786 CompleteHC1C30003 A592 Stybarrow Crag to Glenrid Eden Lakes 50,000 52,327 52,327 2,327 CompleteHC1C30004 A592 Aira Force to Glencoyne B Eden Lakes 50,000 50,039 50,039 39 CompleteHC1C30005 Various Planned Patching 14/15 Various 100,000 83,677 100,000 0 OngoingHC1C30006 A686 South of Renwick Junction Alston and East

Fellside90,250 1,222 1,222 (89,028) On hold Linked with A686 Renwick Mast EM04 project which is on

holdHC1C30007 A592 Glencoyne to Glencoyne Ba Eden Lakes 90,500 94,695 94,695 4,195 CompleteHC1C30008 A686 Clargill High Bridge Alston and East

Fellside68,650 109,182 109,182 40,532 Complete

HC1C30009 A685 East of Wath Junction Kirkby Stephen 54,350 54,087 54,350 0 CompleteHC1C30010 A592 Ullswater Road/Haweswater Penrith West 0 64 0 0

Not Categorised Total 749,575 737,242 754,599 5,024HC1C20033 Dropped Kerbs, Tactile Paving Various 0 3,232 0 0 Miscode - devolved budget project

Small Scale Improvements Total 0 3,232 0 00 DELEGATED Total 749,575 761,453 775,578 26,003

HC1C30012 Eden PRN Potholes DFT4 Various 253,800 101,051 253,800 0 OngoingNot Categorised Total 253,800 101,051 253,800 0

DFT4 DFT ADD'L HIGHWAY MAINTJULY14 Total

253,800 101,051 253,800 0

1,003,375 862,504 1,029,378 26,003HC1226900 Potential slip opp Cemex,Shap. Eden Lakes 0 169 169 169 On holdHC1228600 A686 Witch Wood Alston and East

Fellside0 163 163 163 Complete

HC1250600 Retaining Walls Eden Various 65,000 86,030 95,000 30,000 OngoingHC1250700 Cattle Grid Repairs Eden Various 48,000 73,499 80,000 32,000 OngoingHC1250800 Kettleside Viaduct. Greystoke and

Hesket25,000 69,937 71,000 46,000 Complete

HC1280100 Garrigill Irish Ford Alston and EastFellside

0 75 100 100

HC1280800 Ravenstonedale Irish Ford Kirkby Stephen 25,000 51,185 51,185 26,185 CompleteHC1A80004 Moorbeck Bridge Warcop Appleby 160,000 119,270 135,000 (25,000) CompleteHC1A80009 A6 Shap Summit to Wasdale Brg Eden Lakes 0 (825) (825) (825) CompleteHC1B80001 Eden Val Rway Br Investigation Appleby 0 5,053 5,053 5,053 Complete

funding source + description Category project code + description ElectoralDivision

Budget (£) Payments +Commitment

(£)


RAGStatus

Comment

HC1B80008 Whale Gill Embankment Slippage Greystoke andHesket

67,000 68,520 69,000 2,000 Complete

HC1C80001 Linton Gill Bridge Greystoke andHesket

30,000 27,022 30,000 0 Complete

HC1C80002 Mosedale Bridge Eden Lakes 15,000 11,466 12,000 (3,000) CompleteHC1C80003 Lazonby Bridge Penrith North 5,000 4,822 5,000 0 CompleteHC1C80005 A686 Hartside GI 3 Sites Alston and East

Fellside0 1,731 0 0 Ongoing

HC1C80006 Gt Musgrave Bridge scour reps Kirkby Stephen 12,000 11,904 11,904 (96) CompleteHC1C80007 B6413 Deepghyll Retaining Wall Greystoke and

Hesket30,000 38,003 38,500 8,500 Complete

HC1C80008 A6 Shap Cemex Retaining Wall Eden Lakes 30,000 28,861 35,000 5,000 OngoingHC1C80009 Adamthwaite Bridge Kirkby Stephen 12,000 11,814 11,814 (186) Complete

Not Categorised Total 524,000 608,700 650,063 126,0630 DELEGATED Total 524,000 608,700 650,063 126,063

524,000 608,700 650,063 126,063HC1227800 Penrith New Squares. Penrith West 0 1,083 0 0HC1C60001 S278 Carleton Meadows, Penrith Penrith East 0 355 0 0

Not Categorised Total 0 1,437 0 00 DELEGATED Total 0 1,437 0 0

0 1,437 0 0HA1305900 PSDP Various 0 35,161 68,600 68,600 Countywide budget, no specific allocation to Eden area

Local Committee Previous Years Schemes Total 0 35,161 68,600 68,600

0 DELEGATED Total 0 35,161 68,600 68,6000 35,161 68,600 68,600

1,527,375 1,507,801 1,748,041 220,666



From: Chief Executive

LOCAL COMMITTEE DEVOLVED BUDGET 2015/16


1.1 This report presents the allocations for the Eden Local Committee devolved budget for the 2015/16 year and seeks confirmation to key commitments and the allocations that Local Committee may wish to consider.


2.1 This report provides detail on the budget allocations for Eden Local Committee and is based upon guidance for the use of those allocations from the Executive, in line with the Council Plan and the 2015/16 Budget agreed by Council on 19 February 2015.

2.2 Improved locality working is one of the ways in which the council is delivering on its priorities. The county council vision, included in the Council Plan states that it will be ‘…an effective and efficient organisation that delivers the best possible services for the people of Cumbria within its available resources, protects the most vulnerable and works with others in the community to shape services and help find solutions for the future’. The approach and work of the Local Committee contributes to this vision.

2.3 The development, operation and monitoring of the Council Plan requires a focus on the Council’s performance against the identified outcomes, increasingly understood through localities. Local Committee’s Area Plan 2014 – 2017 evidences the very specific needs of the Eden area and the services and projects which will be delivered.

2.4 There are no equality issues arising from these proposals

Agenda Item 8

3.0 RECOMMENDATIONS

3.1 That £64,327, the full Neighbourhood Support Budget, is allocated to the funding of the Eden Area Support Team for 2015/16

3.2 That £34,870, the full Money Advice Budget, is allocated to the provision of money advice subject to a review of the contract with CAB and its delivery in Eden.

3.3 That £13,414 from the Local Committee’s total discretionary fund is allocated to fund the provision of School Crossing Patrols in the Eden area to cover the 3 sites, be set as the budget for School Crossing Patrols.

3.4 That £45,477, from the Local Committee’s total discretionary fund is allocated to fund provision of activities for 0-19 year olds with applications being considered by the Local Committee.

3.5 That £38,553, from the Local Committee’s total discretionary fund is allocated to Community Grants (Neighbourhood Forum Grants) budgets with the apportionment between the 5 forum areas being on a population basis.

3.6 That the remaining balance of £4,328 from the Local Committee’s discretionary fund is allocated to General Provision funding.

3.7 That £12,864 is allocated to the 11-19 Universal Services budget, with this funding to be awarded to youth support groups in the area.

3.8 That £45,000 is allocated to Local Members Schemes, with an allocation of £5,000 to each Member to be spent over the next two years.

3.9 It is further recommended that these allocations be reviewed during the year, along with the focus of the Area Plan to ensure spending opportunities are being addressed.

4.0 BACKGROUND

4.1 The 2015/16 Local Committee budget was agreed at Full Council at its meeting on 19th February 2014. The delegated budget lines are streamlined to afford Local Committees the opportunity to determine specific allocations in accordance with the previously agreed Area Plan 2014 to 2017. The budget allocated to Eden Local Committee as approved by Full Council is presented in Appendix 1.

4.2 The base budget was consistent with that set in 2014/5, with adjustments made for slight changes in population which led to an additional budget of £29 for general provision and £635 for 0-19 services.

4.3 In addition to the budget for 2014/15 two new budget streams were also added:

A new Local Member Scheme (LMS) budget was identified which provides an allocation of £5,000 per Member (£45,000 in total) which may be spent over the financial years 2015/16 and 2016/17.

An additional funding stream of £12,864 has been delegated to the Eden Local Committee to fund the service provision for youth services in Eden. This is identified within the budget presented in Appendix 1 as Additional 11-19 Universal Services Allocation. The figure is based on an original allocation of £8,508, which Cabinet supplemented with an additional £4,356, as agreed at the February meeting of County Council Cabinet. The delegated budget will be available to cover the 6 month period from October 2015 – March 2016, following a six-month transition of Youth Service delivery from external to in-house provision. Previously the externally contracted provider commissioned the community Youth Provision in Eden.

4.4 At a recent Eden Local Members Seminar, Members of Local Committee for Eden considered how they would allocate their devolved funding. The three Local Committee Priorities as identified in the Eden Area Plan for 2014-2017, provided the baseline for Local Committee’s planning. Priorities are:

Accessing services

Developing strong and resilient communities

Supporting a better quality of jobs in the area.

4.5 The indicative figures agreed at the seminar are presented as a spreadsheet in Appendix 2.

Neighbourhood Support

4.6 The Local Committee has £64,327 allocated under this budget heading for the staffing of the Eden Area Support Team.

4.7 Over the past year the Area Support Team in Eden has had a number of changes with new officers in all posts, alongside the creation of and appointment to the new Area Manager post. The Team has concentrated activity on community engagement and encouraging the community to take part in helping shape council services. Activity continues to encourage colleagues from across the Council to utilise the skills of the Area Support team to engage, listen and respond to the needs of local people and the places where they live. As part of this the team has continued to work alongside local members to support them in their community leadership role.

4.8 In addition to the above engagement activity, the team has also supported members to:

o Work with community groups to distribute grant fundingo Work with members and partners to allocate the Members Revenue

Schemeso Work with community groups to distribute the 0-19 grant fundingo Work with community groups to facilitate the transfer of council assetso Worked with Members and communities to develop transport

schemes.

General Provision, School Crossing Patrols and 0-19 Grants

4.8 As already outlined Local Committee has the discretion to manage their budget within the cash limits and hence it is for Local Committee to decide exactly how to support the delivery of local priorities with their available budgets. The total discretionary budget is £101,772.

School Crossing Patrols

4.9 A draft Service Agreement has been prepared for a total cost of £13,414. This covers three sites within Eden where school crossing patrols are provided. Appendix 3 sets out the full Service Agreement for approval by Members. The above price includes full year costs for full provision, whilst there is currently a vacancy at one site, and it is recommended that this budget is reviewed regularly through the year. Members may also consider the dis-establishment of crossings where the post has been vacant for more than 3 years.

0 – 19 Grants

4.10 Grants to organisations who deliver activities and projects for young people aged 0 -19 will continue to be supported. Guidance previously agreed by Cabinet states that in allocating funds from this category, councillors should satisfy themselves that projects address at least one of the following criteria:

Providing access to play, recreational, leisure or outdoor activities;

Providing access to care or educational activities;

Providing access to safe and enjoyable places for children and young people to go;

Providing access to holiday, weekend or out of school activities;

Enabling children and young people’s involvement and participation e.g. forum, youth council, engagement, empowerment, decision-making, etc.; and

Supporting children and young people to take part in volunteering or community action.

4.11 An amount of £45,477 has been set aside for the 0-19 grants.

Community Grants

4.12 Community Grants (Neighbourhood Forum Grants) are also funded from the discretionary fund. The community grants enable Members to support key schemes within local communities across Eden.

4.13 An amount of £38,553 has been allocated to community grants for the year.

General Provision

4.14 The remaining Discretionary Fund would form the General Provision budget. This would be £4,328.

Money Advice - CAB

4.15 This budget of £34,870 covers the costs of an existing contract with CAB to provide debt and money advice.

5.0 OPTIONS

5.1 Members may decide not to support the above recommendations, suggest other allocation levels or consider different approaches to the allocation of the Communities Budget, but must note that this may impact on the ability of Local Committee to meet the Council’s priorities and the focus for the local area.


6.1 County Council approved the budget at its meeting on 19th February 2015.

6.2 The recommendations confirm allocating the Neighbourhood Support and Money Advice – CAB budgets to activities supporting these areas.

6.3 The budget available for discretionary activities is £159,636. The recommendations if approved would allocate the budget to broad areas of activity, although no specific projects. These allocations are:

School Crossing patrols £13,4140-19 Services £45,477Community Grants – Forums £38,553General Provisions £4,32811-19 Universal Services £12,864Local Member Schemes £45,000

6.4 Individual forum area allocations in respect of Community grants will be based on populations

6.5 The Local Member Schemes allocation will be available to spend over the 15/16 and 16/17 financial years, with the end date of the 31st March 2017.


7.1 Members should have regard to the Resource and Value for Money Implications section of this report in making their decision on budget allocation.

8.0 CONCLUSION

8.1 The report outlines the opportunities Members have to allocate Local Committee resources in a way that focuses clearly on community activity and is in line with Council priorities and area specific need.

Diane Wood Chief Executive3 March 2015

Appendix 1 – Summary of Local Committee Allocations Appendix 2 – Proposed ExpenditureAppendix 3 – School Crossing Patrol Service Level Agreement

Electoral Division(s): All in Eden

Executive Decision Yes*

Key Decision No*

If a Key Decision, is the proposal published in the current Forward Plan? N/A*

Is the decision exempt from call-in on grounds of urgency? No*

N/A*If exempt from call-in, has the agreement of the Chair of the relevant Overview and Scrutiny Committee been sought or obtained?

No*Has this matter been considered by Overview and Scrutiny?If so, give details below.

N/A*Has an environmental or sustainability impact assessment been undertaken?

N/A*Has an equality impact assessment been undertaken?



No previous relevant decisions.



BACKGROUND PAPERS

No background papers.

REPORT AUTHOR

Contact: Paul Dodson, 07875 340594; [email protected]

Appendix 1: Local Committee Budget Allocations

Appendix 2: Proposed Expenditure for Eden Local Committee

Eden Local CommitteeDraft Budget Proposals 2015-16

Budget Allocations BalanceTotal Discretionary Fund 101,108 0 101,108Population Change allowance 664 0 101,772 School Crossing Patrols 13,414 88,358 0-19 Services 45,477 42,881 Forum Grants 38,553 4,328 General Provision 0 4,328 0 Totals 101,772 101,772 0

Neighbourhood Development - Area Support Team 64,327 64,327 0

Money Advice 34,870 34,870 0

Additional 11-19 services allocation 12,864 12,864 0

Local Members Schemes 45,000 45,000 0

TOTAL 258,833 258,833 0

Appendix 3: School Crossing Patrol Service Level Agreement

SCHOOL CROSSING PATROLS – SERVICE LEVEL AGREEMENT FOR 2015/16 WITH EDEN LOCAL COMMITTEE

The 2015/16 agreement will continue to embrace the following service aspects:

Training – all school crossing patrols will continue to receive refresher road safety training, including an update on current road traffic legislation as it relates to their role.

Customer Care – all school crossing patrols will continue to receive guidance on the importance and benefits of customer care with particular reference to the needs of children and accompanying adults.

Uniforms and equipment – the requirements of all school crossing patrols are continually assessed to ensure that they comply fully with current legislation. Statutory items of uniform (hat and coat) and equipment will be issued accordingly.

Management activities – Orian Solutions Ltd will pay all salaries and standard employment costs for each individual crossing patrol and recruit any replacements as directed. We will continue to liaise with associated schools to ensure effective absence cover or vacancy cover where possible and information to parents. We will also work closely with schools to make the crossing patrol service sufficiently flexible to accommodate any changes to departure or arrival times for breakfast clubs, after school clubs and special events.

However, site reviews, public consultation exercises and traffic surveys will remain the responsibility of the Local Committee and as such, Orian Solutions Ltd will not be involved. Similarly, Orian Solutions Ltd will not be responsible for enforcement of any local parking restrictions or alterations that may be required to the highway, including road markings, hazard warning lights or flashing beacons.

Legal information

The school crossing patrol service complies with the legislative requirements of the School Crossing Patrol Act 1953, School Crossing Patrol Order 1954 and the Road Traffic Regulation Act 1984, which was subsequently amended by the Transport Act 2000 (section 270).

The law gives a school crossing patrol appointed by an appropriate authority the power to stop traffic on condition that they are wearing a uniform approved by the Secretary of State and are using the prescribed sign.

The law states that even where a crossing patrol is provided, parents remain responsible for ensuring their children’s safety on their journey to and from school.

Service contact

Graeme Gunn: telephone number 01228 404722 / e-mail [email protected]

School crossing patrols in Eden

School Additional crossing facility

Filled (F) or vacant (V) post

Weekly hours/mins

1 Appleby Primary School (The Sands) Zebra V 8.452 Beaconside Primary School (Fell Lane, Penrith) None F 8.453 Kirkby Stephen Primary School (South Road) Zebra F 7.30

2 sites 1 vacant 25.00

Vacant Posts – February 2015

1 Appleby Primary School (The Sands)

All 3 sites for 38 academic weeks during 2015/16 @ £14.12 per hour = £13,414 per annum + VAT

Within this service level agreement, the Local Committee will continue to be invoiced for delivered kerbside hours only.

Crossing Patrol sites vacant for 3 years or more which the Local Committee may wish to consider for disestablishment from 1 April 2015

1 Appleby Primary School (The Sands) – vacant from 24.10.2011





EDEN HIGHWAYS REVENUE BUDGET 2015/16.


1.1 The County Council’s revenue budget for 2015/16 was set by Cabinet at its meeting on 5 February 2015, and approved by County Council on 19 February 2015. This report sets out the funding available for the 2015/16 highway maintenance revenue budget, which is devolved to this Local Committee.

1.2 The highways revenue budget allocation to Eden for 2015/16 is £746,009. This is the same as the allocation for 2014/15.

1.3 Members are requested to determine the distribution of resources among the budget heads within the Highway Maintenance Revenue Budget.


2.1 County Council met on 19 February 2015 to agree a revenue allocation to all Local Committees for the devolved highway maintenance budget.

2.2 Effective and efficient maintenance of the highway network underpins all of the County Council’s corporate strategies.

2.3 There are no equality implications arising out of this report.

3.0 RECOMMENDATION

3.1 That Members agree the distribution of the devolved Highways Maintenance Revenue Budget for 2015/16 as detailed in Appendix 1 to this report.

Agenda Item 9

4.0 BACKGROUND

4.1 On 19 February 2015, County Council approved the revenue budget for 2015/16 financial year, and the distribution of this budget to each local committee. This report considers the highways element of the local committee’s revenue budget and proposes appropriate allocations for expenditure at a detailed level.

4.2 The highway revenue allocation for Eden in 2015/16 is £746,009. This is the same as the allocation for 2014/15, and is the net allocation after deduction of £384,000 under Budget Proposal 7: Investing in Roads. The 2015/16 devolved highways capital budget allocation has been supplemented by an equal amount to compensate for the reduction in the revenue budget. This supplementary capital amount would be used to support the Better Highways operation and thus enable the retention of the existing 6 Better Highways teams, which is considered to be the minimum resource required for the highway network length in Eden.

The devolved highways capital budget is the subject of a separate report.

4.3 The highways revenue budget covers the following activities:

a) Better Highways. The routine day-to-day work of the Better Highways teams in keeping the highway network in a safe and useable condition. This includes such work as repairs to potholes and other minor defects on carriageways, footways, kerbs and highway verges; minor drainage work and repairs to cutting and embankment slopes; repairs to, and cleaning of, traffic signs. The Better Highways teams also undertake formal highways safety inspections as part of their area duties. The proposed allocation, together with an element of funding from the devolved capital budget, is expected to be sufficient to fund six Better Highways teams, with associated plant and materials, for the whole year.

The proposed allocation of funding within the devolved highways capital budget, contained in a separate report, will enable these capital funds to be used to support the work of the Better Highways teams through larger scale planned maintenance works. The emphasis on preventative maintenance works through the highways capital programme will, over time, have the effect of reducing the number of potholes requiring reactive maintenance visits by the Better Highways teams.

The proposed 2015/16 highways revenue allocation for Better Highways represents a small reduction on the allocation agreed in 2014/15. This is in order to fund an expected increase in expenditure on works associated with Appleby Fair. It is proposed in a separate report that an allocation from the devolved capital highways budget will make up the shortfall in the overall Better Highways spend.

b) Verge Maintenance. Programmed verge cutting works to maintain the highway verges throughout Eden. This includes the management of Special Verges, which are sections of verge that have been identified as being particularly rich in flora and fauna. This budget also includes for weed treatment on the highway network, and ad-hoc reactive tree work.

c) Drainage Cleansing. Programmed drainage cleansing is procured through an external framework contract. Planned visits to clean and empty road drainage gullies, channels and catchpits, will reduce the incidence of localised flooding of the highway during adverse weather and the consequent need for unplanned emergency action. The proposed budget allocation is considered sufficient to allow for one full clean of the entire network, plus an additional clean on selected routes, targeted at areas liable to flooding due to gullies being blocked by mud, leaves etc. Proposed allocations within the devolved highways capital programme will enable planned maintenance and investigation work to drainage systems.

d) Road Markings. This work is delivered through an external framework contractor. The proposed allocation for the refurbishment of existing road markings would be spent by placing a number of instructions for packages of work with the contractor throughout the year.

e) Road Lighting. The routine inspection, maintenance and repair of Eden’s stock of road lighting, illuminated signs and bollards.

f) Traffic Signals. The inspection and maintenance of permanent traffic signal installations.

g) Appleby Fair. This annual event requires an input from the highways service to erect and remove signs and temporary fencing to assist the police in the traffic management of visitors to the Fair.

4.4 The recommended allocation of the 2015/16 Highways Revenue Budget to the above activities is set out in Appendix 1.

4.5 The Highways Revenue spend in 2015/16 will be delivered through a combination of in-house teams (Better Highways, Construction and Street Lighting) and external Framework Contractors (Drainage Cleansing, Verge Maintenance, Road Markings and Traffic Signals).

5.0 OPTIONS

5.1 The proposals for the distribution of funding shown in Appendix 1 have been derived from historical expenditure in recent years together with estimated future costs, and are intended to address the general condition of the road network in the area. There is some further scope for Members to amend the distribution of resources among the various budget lines within the Highway Maintenance budget, but caution must be used to ensure that the highway network can be maintained in as safe a condition as possible using the available budget.


6.1 This report provides details on the allocation of the Highways Revenue budget which is devolved to this local committee to determine and deliver in accordance with the Council’s policies. The budget was set by Council at its meeting on the 19th February 2015 at £746,009.

6.2 If members agree to the recommendations in Appendix 1, this would allocate the whole of the Highways revenue budget.


7.1 There are no direct legal implications to this Report.

8.0 CONCLUSION

8.1 The suggested highways revenue budget represents the optimum distribution of funding available within current resources.

Dominic DonniniCorporate Director – ResourcesFebruary 2015

APPENDICES

Appendix 1 – Proposed Highway Maintenance Revenue Budget Allocation 2015/16

IMPLICATIONS



Key Decision Yes

If a Key Decision, is the proposal published in the current Forward Plan? Yes





Has an equality impact assessment been undertaken? No


Cabinet 5 February 2015 – Draft Revenue Budget and Medium Term Financial Plan 2015-16 and Draft Capital Programme

County Council 19 February 2015 – Revenue Budget and Medium Term Financial Plan 2015-16 and Capital Programme.



BACKGROUND PAPERS


Contact: David Spence Tel: 01768 812339 e-mail address : [email protected]


County Council Local Committee for Eden - 24 March 2015Highways Revenue Budget 2015/16

Appendix 1 – Proposed Highway Revenue Budget Allocation 2015/16

MAINTENANCE HEADINGOriginal 2014/15 Budget

Proposed 2015/16 Budget

BASIC MAINTENANCE Better Highways Teams, Resources and Materials 333,009 326,009Verge Maintenance 120,000 120,000Drainage Cleansing 140,000 140,000Road Marking Maintenance 25,000 25,000Appleby Fair 18,000 25,000

TOTAL BASIC MAINTENANCE £636,009 636,009

ROAD LIGHTING (Works) Lighting and illuminated signs 95,000 95,000Traffic Signals 15,000 15,000

TOTAL ROAD LIGHTING £110,000 £110,000TOTAL HIGHWAYS REVENUE £746,009 £746,009



From: Corporate Director – Resources, Environment and Community

HIGHWAYS DEVOLVED CAPITAL PROGRAMME FOR EDEN 2015/16.


1.1 The County Council’s overall highways capital budget for 2015/16 was agreed by County Council on 19 February 2015 and all Local Committees have been allocated a devolved budget from the Transport Capital Programme for Highways Capital Works.

1.2 The total budget allocation for Eden is £4,485,000, and this includes allowances for Non-Principal Road Network structural maintenance, surface treatment, street lighting column replacement, and highway improvement schemes.

1.3 Following Eden Local Committee approval of the Draft Devolved Highways Capital programme at its meeting on 1 December 2014, this report sets out the proposed programme of works which it is anticipated can be delivered through the devolved Highways Capital funding available for 2015/16. The proposed capital programme allocations are summarised in paragraph 4.9, and detailed in Appendices 1, 2, 3, and 4.


2.1 The Transport Capital Programme, including Non-Principal Road Network structural maintenance and highway improvement schemes is the key mechanism for delivering the Council’s Local Transport Plan Policies. The programme contributes to all the Council objectives and the management and improvement of the highway network affects all Cumbria’s residents and visitors every day.

2.2 Design processes and scheme details will reflect the County Council’s policies for equality and diversity.

Agenda Item 10

3.0 RECOMMENDATION

3.1 That the apportionment of the devolved Highways Capital budget for 2015/16 be approved as detailed in paragraph 4.6.

3.2 That the list of named schemes detailed in Appendices 1, 2, 3, and 4 be approved as the devolved Highways Capital programme for 2015/16.

4.0 BACKGROUND

4.1 At its meeting of 1 December 2014, this committee approved a draft devolved 2015/16 Highways Capital works programmes, against an assumed budget allocation of £3,215,000.

4.2 The 2015/16 Transport Capital Programme was approved by County Council on 19 February 2015. Following the confirmation by DfT in December 2014 of a six year Highways Maintenance Grant allocation, the funding allocated to Eden Local Committee for 2015/16 highways devolved capital works is now £4,485,000. This sum is made up from the following funding sources:

Source £

Base allocation 4,101,000

2015/16 Additional Revenue Saving (see 4.3 below) 384,000

Total Allocation 2015/16 4,485,000

4.3 For 2015/16, the highways revenue allocations to all local committees have been reduced and the capital allocation increased by an equal amount. For Eden the movement from revenue to capital is £384,000. The effect of this budget movement is to change the nature of some of the highways works funded from the revenue budget. For example from the repair of potholes to larger scale improvements such as resurfacing. Making use of capital funding in this way should allow available resources to be most effectively targeted to meet local highways priorities.

4.4 The devolved highways capital budgets provide for both structural maintenance and highway improvements, and it is for individual Local Committees to determine priorities in order to maintain the highway network and deliver the Integrated Transport Plan.

4.5 Recommendations on the division of the overall budget into each spend type are shown in paragraph 4.6 below. It is proposed that the 2015/16 programme will have an increased focus on preventative maintenance

activities, such as surface treatments and drainage works. Removal of water from the road construction through improved drainage, and then sealing the road surface against the ingress of surface water are key activities in the prevention of potholes. It is estimated that the cost of repairing a pothole may be as much as 20 times more than the cost of carrying out a surface treatment. A long term preventative maintenance approach will have the effect, over time, of reducing the number of potholes and other defects requiring reactive maintenance visits.

4.6 The 2015/16 recommended allocations for the Highways Devolved Capital budget are shown below:

ItemRecommended

2015/16 Allocation

(£)Surface Treatment(Appendix 1 and paragraphs 4.7 to 4.11) 1,182,500

Pre-Surface Treatment patching 700,000Prioritised carriageway, drainage and remedial earthworks schemes(Appendix 2 and paragraphs 4.12 to 4.16)

1,012,000

Prioritised footway schemes (Appendix 3 and paragraph 4.17) 206,500

Minor Structural Repairs - Carriageways and Footways 500,000

Minor Structural Repairs – Drainage 175,000Maintenance of traditional highway fingerpost signing(paragraph 4.18) 20,000

Road Lighting Column Replacement 50,000

Local Area Transport Improvement Schemes(Appendix 4 and paragraphs 4.19 to 4.21) 160,000

Funding support for Better Highways capital works 479,000

TOTAL 4,485,000

Surface Treatment

4.7 The proposed surface dressing programme for 2015/16 is shown at Appendix 1.

4.8 Surface dressing, together with associated preparatory patching works, is a well established and cost effective process which is used to seal the road surface to prevent water damage as well as to provide a road surface with an appropriate surface texture to reduce the risk of vehicle skidding.

4.9 It is proposed that many of the roads to be repaired as Priority Assessed carriageway schemes, and which are shown in Appendix 2, will be included in the summer 2016 surface dressing programme, and will be supplemented in that programme by other roads which may be identified as having reduced surface texture or which are beginning to show early signs of deterioration. The proposed Pre-Surface Dressing Patching allocation for 2015/16 therefore has been set at a level which should allow “tidy up patching” in April for the summer 2015 surface dressing programme, and also to enable roads to be patched in preparation for the 2016/17 surface dressing programme.

4.10 Surface dressing is a specialist operation which is delivered through an external contractor. This work has been competitively tendered as a countywide four year contract commencing in 2015, bringing with it the benefits of lower cost, and improved forward planning and programming.

4.11 Microasphalt is a thin surface overlay treatment to seal the surface of the carriageway and prevent further deterioration due to weathering and the ingress of water. This treatment is generally used for urban areas where the application of surface dressing would often not be considered appropriate. It is not proposed to undertake any microasphalt work in 2015/16.

Priority Assessed Carriageway Schemes.

4.12 The proposed schedule of Priority Assessed Carriageway Schemes is shown at Appendix 2. The Appendix shows a suggested budget cut-off line, with schemes below the line to be included in future year’s programmes.

4.13 It is proposed that the recommended allocation of £1,012,000 be top-sliced for drainage and remedial earthworks schemes which are considered high priority to obviate the risk of flooding causing a danger to users of the highway, and to avoid damage being caused to the construction of the highway by ground and surface water.

4.14 It is also proposed that an allowance of £10,000 is made from this budget line to fund minor maintenance works to unsurfaced unclassified roads, of which there are around 150km in the Eden area. These roads are a low priority within the overall highway network and it is intended that the funding would typically be used to provide an excavator and operator to carry out localised regrading of the surface, and to maintain ditches and drainage offlets to preserve the surface of the road.

4.15 The remainder of the schedule is prioritised by an assessment process which considers the condition of the carriageway and then applies weightings based on traffic flows, proximity to schools or sheltered housing, and whether the road is in an urban or rural area. Schemes would be delivered up to the available budget, with schemes from the reserve list being implemented should surplus funding be available.

4.16 For 2015/16, as for the last few years, it is proposed that roads will be selected for structural maintenance where specific defective sections and patches can be targeted for treatment. In this way, virtually the whole of the

allocation can be targeted at areas of carriageway which have been surveyed as being defective, and the defects can be repaired in a planned way before they can develop into significant failures requiring reactive repair to make them safe.

The type of work which might be expected would be:

Machine laid inlay patching to defective sections, either full carriageway or half carriageway width;

Haunch repair and/or strengthening on unkerbed roads which are subject to vehicle over-riding and edge erosion;

Machine laid structural overlay resurfacing to lengths of extensive deterioration, where surface levels permit;

Extensive structural patching.

Priority Assessed Footway Schemes4.17 The proposed Priority Assessed Footway Schemes are named in Appendix

3. The Appendix shows a suggested budget cut-off line and schemes below the line would be included in future year’s programmes.

Traditional Highway Fingerpost Signs

4.18 An allowance of £20,000 has been included in the proposed budget allocation continue the 5 year programme of preservation and restoration of traditional highway fingerpost signs which began in 2013/14.

Local Area Transport Improvement Schemes

4.19 The schemes proposed for inclusion in the programme as Highway Improvements for 2015/16 are shown in Appendix 4. Sums have been set aside for area wide measures such as the implementation of traffic regulation orders (including village speed limits); minor road safety improvements identified through road traffic collision investigations and local requests; the implementation of advisory 20mph speed limits outside schools; public transport infrastructure improvements; and pedestrian route improvements such as the provision of dropped kerbs, tactile paving and handrails.

4.20 The criteria for the non-devolved Priority Transport Improvement Schemes (PTIS) Capital programme has been changed and now includes only those schemes with an estimated value in excess of £250,000 – previously the lower limit was £50,000 – with the expectation that schemes valued at £250,000 and below will be considered for funding by local committees as part of their devolved highways capital budget allocations. The list of schemes in Appendix 4 includes those schemes previously on the PTIS list in the Eden area which are estimated to cost £250,000 or below.

4.21 One of these schemes is for a footway or footpath between Lazonby and Kirkoswald via Eden Bridge. The southern section of this project, between Lazonby and Eden Bridge, is fairly straightforward to construct, and a new footway could be accommodated within the existing highway verge. This project has therefore been shown as two separate schemes in Appendix 4.

5.0 OPTIONS

5.1 The Local Committee may adjust the proposed apportionment of the devolved highways capital budget between the maintenance of the existing network and the programme of small highway improvement schemes.

5.2 The Local Committee may amend the priority order of named schemes, though Members would have to have regard to the need to ensure that the approved programme is targeted at schemes to improve the condition of the road network.


6.1 The devolved Highways Capital Works budget for Eden Local Committee was approved at the County Council meeting on the 19 February 2015 at £4,485,000.

6.2 If members agree to the recommendations, this would fully allocate the Local Committee Highways Capital budget.

6.3 The programme has been prepared and prioritised using methodologies identified in the report and will therefore deliver value for money.

6.4 Some schemes implemented through the Highway Improvements Programme may have ongoing revenue implications for future maintenance.Any future revenue maintenance costs would be met from the LocalCommittee’s devolved highway maintenance budgets.


7.1 There are no direct legal implications to this Report.

8.0 CONCLUSION

8.1 The proposed programme for 2015/16 focuses on preventative maintenance activities and improving the greatest amount of failing road network, as well as protecting and improving the remainder of Eden’s highway assets.

8.2 Members are encouraged to approve the recommendations, which are intended to contribute to the County Council’s wider transport objectives.

Dominic DonniniCorporate Director – Resources, Environment and Community

February 2015

APPENDICES

Appendix 1 Carriageway Surface Dressing 2015/16.

Appendix 2 Priority Assessed Carriageway and Drainage Schemes 2015/16.

Appendix 3 Priority Assessed Footway Schemes 2015/16.

Appendix 4 Local Area Transport Improvement Schemes 2015/16.

IMPLICATIONS



Key Decision Yes

If a Key Decision, is the proposal published in the current Forward Plan? Yes







Cabinet 5 February 2015 – Draft Revenue Budget and Medium Term Financial Plan 2015/16 and Draft Capital Programme

County Council 19 February 2015 – Revenue Budget and Medium Term Financial Plan 2015/16 and Capital Programme



BACKGROUND PAPERS


Contact: David Spence Tel: 01768 812339 e-mail address : [email protected]


County Council Local Committee for Eden - 24 March 2015 Devolved Highways Capital Programme 2015/16

Appendix 1 - Surface Treatment Programme

SURFACE DRESSING

Road No. Location Division Total BedLength (m)

AverageWidth (m)

Total SchemeArea (m²)

EstimatedCost £

Cumulative Cost£

U3168 Hullock How, Bampton Eden Lakes 2273 3 6819 13395 13395

U3169 Hunger Hill, Bampton Eden Lakes 1820 3 5460 11051 24446

U3162 Barton Church Eden Lakes 330 4.5 1485 4309 28755

U3452 Priorsdale, Garrigill Alston and East Fellside 2438 3.1 7558 14637 43392

U3256 Heights Road, Great Ormside Appleby 2371 3 7113 13892 57284

C1036 Ivegill Crossroads to District Boundary Greystoke and Hesket 2669 5.9 15747 38824 96108

U3016 Journeys End to Skelton Wood End Junction Greystoke and Hesket 6348 3.5 22218 54360 150468

U3207 Radar Road, Knock Appleby 1710 3.7 6327 12570 163038

U3442 Dalebanks, Crosby Ravensworth Eden Lakes 1850 2.6 4810 9960 172998

C3075 Fat Lamb to Ravenstonedale Kirkby Stephen 2365 4.5 10643 26709 199707

C3055 Junction A66 to Mungrisdale Church Greystoke and Hesket 3510 4.6 16146 39656 239363

U3150 Little Acre, Newbiggin to A66 Penrith Rural 561 2.84 1593 4513 243876

U3146 A66 to Flusco Tip Junction Penrith Rural 1130 5.76 6509 12796 256672

U3130 U3581 Wallthwaite Jnc to A5091 Troutbeck Eden Lakes 4500 2.8 12600 23411 280083

U3131 Highgate Close Road Eden Lakes 812 2.65 2152 5455 285538

U3133 Jnc A5091 Rushmire to Jnc Old Coach Road Eden Lakes 2797 2.7 7552 14624 300162

U3133 Jnc Old Coach Road to Dowthwaite Head Eden Lakes 1870 2.7 5049 10303 310465

U3132 A5091 Dockray Village to Jnc Old Coach Road Eden Lakes 1636 3.1 5072 10483 320948

C3031 Jnc A5091 Thornythwaite to Bald Howe Eden Lakes 1780 3.77 6711 13292 334240



U3134 Ulcat Row Eden Lakes 2010 2.78 5588 11333 345573

C3038/C3031 Jnc A5091 Matterdale End to A66 Beckces Eden Lakes 4755 4.5 21398 38169 383742

C3037 Walloway to Dacre Eden Lakes / Penrith Rural 5361 3.3 17691 32101 415843

U3140 Sparket Mill to Thackthwaite Eden Lakes 2133 2.85 6079 12185 428028

U3138 Maiden Castle Eden Lakes 1957 3.18 6223 12480 440508

C3036 Brackenrigg Hotel to A66 Eden Lakes 5244 3.92 20556 36978 477486

C3037 A592 to A66 Via Dacre Penrith Rural 3100 4.8 14880 36791 514277

U3138 Bennethead to Cove Cottage Eden Lakes 1400 2.98 4172 8889 523166

U3136 Knotts Eden Lakes 1730 4.13 7145 14040 537206

C3031/C3038 Watermillock to Matterdale End Road Eden Lakes 5141 4.1 21078 51522 588728

U3134 Lowthwaite Eden Lakes 1805 2.78 5018 10367 599095

B6259 Kirkby Stephen 30mph Signs to CountyBoundary

Kirkby Stephen 13000 5.6 72800 173091 772186

B5320 Eamont Bridge to Yanwath Penrith Rural 1484 7.4 10982 32487 804673

B5320 Yanwath to Pooley Bridge 30mph Signs Eden Lakes / Penrith Rural 5016 7.3 36617 69628 874301

C3042 Howtown Road Eden Lakes 6511 5 32555 57171 931472

U3127 Dale Head, Martindale Eden Lakes 2943 3.1 9123 17404 948876

C3042 Sandwick Eden Lakes 1045 3.2 3344 7405 956281

U3159 Roehead, Pooley Bridge Eden Lakes 742 4.9 3636 8011 964292

C1042 Ainstable to Cairnhead Farm Alston and East Fellside 3020 4.12 12442 23160 987452

C1042 B6413 to Hazelgill Alston and East Fellside 996 4 3984 8659 996111

U3420 Tommy Road Kirkby Stephen 3296 2.9 9558 18144 1014255

B6276 County Boundary to Deadmans Gill Bridge Kirkby Stephen 1483 6.2 9195 17938 1032193



C3046 A6 Abbott Lodge to Cliburn Road Penrith Rural 2810 5.9 16579 30151 1062344

U3008 Hewer Hill Greystoke and Hesket 2728 3.3 9002 17197 1079541

U3010 Hewer Hill to Brick Houses Greystoke and Hesket 1615 3.5 5653 11518 1091059C1041/C1017

Southwaite to Intack Farm Cross Roads &Overlay Bed

Greystoke and Hesket 3887 4.6 17880 44084 1135143

C1037 Calthwaite to Colt Close Junction Greystoke and Hesket 2659 5.5 14625 36218 1171361

C3010 Steelgate to Swathwaite Head Ivegill Greystoke and Hesket 842 4.4 3714 8277 1179638

U3169 Bomby Village roads Eden Lakes 248 2.6 645 2862 1182500

TOTALS 131731 553724

County Council Local Committee for Eden - 24 March 2015 Highways Devolved Capital Programme 2015/16

Appendix 2 - Priority Assessed Carriageway and Drainage Schemes

Road Number Location Division Type of Work Total SchemeLength ( m )

TotalScheme

Area (m2)

PriorityAssessed

Score

EstimatedScheme Cost

CumulativeEstimatedSchemeCosts

Comments

B6260 Hoff Cottages Appleby Drainage N/A N/A 64000 64000 Prioritised drainage works, carried forward from 2014/15

C3002 Halfway Well, Bowscar Penrith North Drainage and resurfacing N/A N/A 80000 144000 Prioritised drainage works

C1036 Hutton in the Forest to Hutton End Greystoke and Hesket Drainage N/A N/A 50000 194000 Prioritised drainage works

C3037 Nab End Eden Lakes / Penrith Rural Drainage N/A N/A 15000 209000 Prioritised drainage works

U3021 Low Hurst Ivegill Ph 2 Greystoke and Hesket Drainage N/A N/A 30000 239000 Prioritised drainage works. Continuation of 2014/15 project.

Various Unsurfaced Unclassified Roads Various Drainage and surface repairs N/A N/A 10000 249000

U3039 Ling to Petteril Bank Greystoke and Hesket Overlay resurfacing 1300 4420 296 65000 314000

C3032 Heggle Lane, Millhouse Greystoke and Hesket Overlay resurfacing 1200 3600 290 62000 376000

U3036 Petteril Green Greystoke and Hesket Overlay resurfacing 1775 5325 285 75000 451000

U3280 Fawcett Mill to High Barugh Kirkby Stephen Overlay resurfacing 1127 3945 282 85000 536000

U3418 Needle House Gill, Uldale Ph 2 Kirkby Stephen Concrete repairs to c'way 300 750 270 15000 551000 Continuation of 14/15 project

C3068 Cragg Green Jnct to Mouthlock Kirkby Stephen Overlay resurfacing 234 669 270 17000 568000

B5305 Millhouse Junction Greystoke and Hesket Overlay resurfacing 282 1862 262 55000 623000

U3410 Low Lane, Bowber Head Kirkby Stephen Overlay resurfacing 2000 4770 261 66000 689000

C1017 Beckhouse Crossroads Greystoke and Hesket Overlay/Kerbing & Haunching 100 450 260 20000 709000

U3049 Broomrigg to Broomrigg Crossroads Alston and East Fellside Overlay resurfacing 560 2600 250 45000 754000

U3517 Benson Row, Penrith Penrith East Inlay resurfacing 140 800 245 25000 779000 Deferred from 2014/15 due to adjacent building works

U3049 King Harry to Crossroads Alston and East Fellside Overlay resurfacing 400 1200 242 17000 796000 Road is partly in Carlisle area so needs joint funding from Carlisle LC

B5305 Hutton-in-the-Forest to Unthank Greystoke and Hesket Overlay resurfacing 300 1980 224 60000 856000

U3579 Oak Road, Penrith Penrith East Inlay resurfacing 245 1421 210 21000 877000

U3641 Low Byer Park, Alston Alston and East Fellside Inlay resurfacing 190 1140 205 18000 895000

C3018 Green Lane, Great Salkeld Penrith North Overlay resurfacing 250 950 199 15000 910000

U3542 Gt Dockray, Penrith o/s Hudsons Penrith West Inlay resurfacing 60 564 198 40000 950000

C3033 Ellonby to Lamonby Greystoke and Hesket Patching and overlay 925 3885 195 62000 1012000

Proposed funding cut-off point for 2015/16

U3537 Old London Road, Penrith Penrith East Inlay resurfacing 240 1560 185 30000 1042000

U3536 Friargate, Penrith Penrith East Inlay resurfacing 260 3200 183 65000 1107000

C3043 Askham to Bob Lonning, Yanwath Eden Lakes Patching and overlay 1500 5250 181 100000 1207000

U3248 Brackenslack, Maulds Meaburn Eden Lakes Inlay/Overlay resurfacing 2760 3180 180 60000 1267000

U3524 Fell Lane, Penrith Penrith East Inlay resurfacing 110 638 177 23000 1290000

B5305 Crown Farm To Rigg Dyke Greystoke and Hesket Overlay resurfacing 527 3478 169 94000 1384000

B5305 Unthank to Crown Farm Greystoke and Hesket Overlay resurfacing 760 5016 165 131000 1515000


Appendix 2 - Priority Assessed Carriageway and Drainage Schemes

B5305 Rigg Dyke to Skelton Crossroads Greystoke and Hesket Overlay resurfacing 1024 6758 163 130000 1645000

U3406 Row End, Soulby Kirkby Stephen Patching and overlay 345 945 162 13600 1658600

U3064 Edenhall Village Alston and East Fellside Inlay/Overlay 200 800 162 14000 1672600

U3412 Crooks Beck To Flass, Ravenstonedale Kirkby Stephen Patching and overlay 820 2870 162 46700 1719300

U3567 Keld Head, Stainton Penrith Rural Inlay resurfacing 270 1215 157 31000 1750300

U3005 Churchtown Greystoke and Hesket Overlay resurfacing 900 3000 151 30000 1780300

U3548 Rydal Crescent, Penrith Penrith West Inlay resurfacing 195 1064 150 40000 1820300

C3004 Rising Sun, Appleby Appleby Inlay/Overlay resurfacing 495 3020 146 61000 1881300

B5260 Bridge Street, Appleby Appleby Inlay resurfacing 138 750 133 40000 1921300

C1017 Intack Crossroads to A6 Greystoke and Hesket Patching and overlay 738 2692 130 36000 1957300

U3489 Carleton Hill Road, Penrith Penrith East Patching and overlay 160 825 123 35000 1992300

B5288 Norfolk Road, Penrith Penrith West Inlay resurfacing 136 925 122 25000 2017300

U3195 The Pea to B6412, Culgaith Alston and East Fellside Inlay resurfacing 1138 700 117 32000 2049300

U3315 Black Bull Lane, Brough Kirkby Stephen Patching and overlay 160 560 106 7000 2056300

U3330 Stonegarth, Winton to Rookby Kirkby Stephen Inlay resurfacing 3123 3500 104 22000 2078300

U3351 Garbridge Lane, Appleby Appleby Inlay/Overlay resurfacing 237 1185 100 32000 2110300

C3010 Laithes crossroads to Skelton Greystoke and Hesket Patching and overlay 3028 3100 65 30000 2140300

B6413 Eden Bridge to Kirkoswald Alston and East Fellside Drainage and resurfacing N/A N/A 60000 2200300 Drainage and reprofiling work required in conjunction withproposed KO to Eden Bridge footpath


Appendix 3 - Footway Maintenance Schemes Programme

Road Number Location Division Type of Work Total Length( m )

Total Area(m2) Estimated Cost Cumulative

Estimated Costs Comments

A6/A592 Penrith Town Centre various Penrith East / Penrith West Drainage channel replacement 120 N/A 15000 15000 Maintenance replacement of metal drainage channels

A592 Castlegate, Penrith Penrith West Footway Renewal 115 170 23000 38000

U3517 Benson Row, Penrith Penrith East Inlay resurfacing 116 290 15000 53000 Incorporate with carriageway resurfacing scheme

Footpath St Andrews Churchyard, Penrith Penrith East / Penrith West Footpath Renewal 290 1160 16000 69000 Repairs to sandstone paved footpath

A6 Scotland Road, Penrith Penrith North Inlay resurfacing 100 223 23000 92000

U3522 Sandgate, Penrith Penrith East Footway Renewal 90 300 20000 112000 Footway on south east side of Sandgate

U3454 High Hesket Greystoke and Hesket Inlay resurfacing 660 1584 47500 159500

A689 Newington, Alston Alston and East Fellside Footway Renewal 100 200 15000 174500

A592 Cornmarket, Penrith Penrith West Footway Renewal 51 138 14000 188500 Area around the outside of the Bandstand and into Gt Dockray

U3541 Princes Street, Penrith Penrith West Footway Renewal 110 217 18000 206500 Area outside Post Office

Proposed funding cut-off point for 2015/16

U3537 Old London Road, Penrith Penrith East Inlay resurfacing 365 621 20000 226500 Incorporate with carriageway resurfacing scheme

C3027 Armathwaite Greystoke and Hesket Inlay resurfacing 275 550 16500 243000

B6413 Lazonby opposite Fire Station Penrith North Inlay resurfacing 330 594 14800 257800

U3512 Wordsworth Street, Penrith Penrith North Inlay resurfacing 1184 2487 78000 335800

U3394 Church Croft and Fell Croft,Pooley Bridge Eden Lakes Inlay resurfacing 431 700 23000 358800

U3615 Monks Close, Penrith Penrith North Resurfacing 336 639 25000 383800

U3456 Greenside Loop, Glennridding Eden Lakes Resurfacing 150 270 18000 401800

U3552 Haweswater Road, Penrith Penrith West Reconstruction 250 500 30000 431800

U3152 Christmas Cottage, Stainton Penrith Rural Reconstruction 67 140 12000 443800

C3088 Haw Bank, Stainton Penrith Rural Resurfacing 339 553 25000 468800

C3090 Roper Street, Penrith Penrith East Reconstruction 120 230 30000 498800

U3316 Castle View, Brough Kirkby Stephen Resurfacing 117 180 15000 513800

C3010 Skelton Village Greystoke and Hesket Inlay resurfacing 700 1060 38000 551800

U3342/U3343 Chapel Street / Low Wiend, Appleby Appleby Inlay resurfacing 594 690 25000 576800

B6413 Kirkoswald / Highbank Hill Alston and East Fellside Inlay resurfacing 145 383 11500 588300

U3354 Barrowmoor Road, Appleby Appleby Inlay resurfacing 103 247 10000 598300

U3524 Fell Lane, Penrith Penrith East Inlay resurfacing 220 380 15000 613300 Bottom section of Fell Lane

U3577 Park Close, Penrith Penrith East Resurfacing 318 573 25000 638300


Appendix 4 - Local Area Transport Improvement Schemes

LTP CATEGORY: TM Traffic Management; WA Walking Improvements; PT Public Transport; LS Local Safety Schemes; CY Cycling Improvements

SCHEME ESTIMATED COST (£) CUMULATIVE COST(£)

LTPCAT SOURCE ELECTORAL

DIVISION

Annual Review of Signs, Lines and TRO's 65000 65000 TM Various Various

Village Speed Limits 15000 80000 TM Parish Councils Various

Pedestrian and cycling improvements 20000 100000 WA/CY Individual requests Various

Public Transport Infrastructure 5000 105000 PT Parish Councils, Bus companies Various

Minor Local Safety Schemes 25100 130100 LS Individual requests Various

School advisory 20mph zones 17000 147100 TM Year 3 of 3 year program Various

Appleby Fair permanent signing 12900 160000 TM Multi Agency StrategicCo-ordination Group Appleby

Proposed Funding Cut-Off Point for 2015/16

Lazonby to Eden Bridge Footway 45000 205000 WA Parish Council Penrith North

Safety improvements Brough to BroughSowerby 250000 455000 LS Kirkby Stephen Sustainable

Transport Package Kirkby Stephen

Provision of footway Eamont Bridge toYanwath 120000 575000 WA Parish Council, Local Member Penrith Rural

Footway to Armathwaite Station and primaryschool 200000 775000 WA Parish Council, Member Alston and East

FellsideKirkoswald to Eden Bridge off-highwaycycle/footway 150000 925000 WA/CY Parish Council, Member Alston and East

Fellside

Cycle/footway Winton to Kirkby Stephen 180000 1105000 WA/CY Kirkby Stephen SustainableTransport Package Kirkby Stephen



From: Corporate Director – Resources, Environment and Community

HIGHWAYS NON-DEVOLVED CAPITAL PROGRAMME FOR EDEN 2015/16.


1.1 This report is for information only, and advises members of the County Council’s Highways Non-Devolved Capital programme in Eden for 2015/16.

1.2 The County Council’s overall highways capital budget for 2015/16 was confirmed by County Council on 19 February 2015.


2.1 The Transport Capital Programme is the key mechanism for delivering the Council’s Local Transport Plan policies. The programme contributes to all the Council objectives and the management and improvement of the highway network affects all Cumbria’s resident and visitors every day.

2.2 Design processes and scheme details will reflect the County Council’s policies for equality and diversity.

3.0 RECOMMENDATION

3.1 That the Highways Non-Devolved Capital programme in Eden for 2015/16 be noted as detailed in this report and in the attached Appendices 1, 2, 3 and 4.

Agenda Item 11

4.0 BACKGROUND

4.1 Cumbria’s Transport Capital Programme is a package of highways and transport capital works that have been identified, proposed, prioritised, approved by Cabinet or Local Committee, allocated funding and timetabled for delivery in the next financial year. An annual programme is agreed to support the strategic objectives of the Local Transport Plan and the Council Plan. The Transport Capital Programme plays a vital role in delivering the outcomes of the Local Transport Plan, managing and maintaining passenger transport services and Cumbria’s £7.2bn highway infrastructure, essential for providing access to employment education, leisure and visitor destinations. The programme is grant funded by the Department for Transport, allocated on a needs based formula taking into account population, accessibility, casualty rates, deprivation, congestion and air quality.

The programme is split into four main work areas: Bridges and Structures, Integrated Transport, Principal Road Network and Non-Principal Road Network. In addition there is a three year investment programme of street lighting improvements to replace existing lanterns with low energy LED lanterns.

Bridges and Structures

4.2 Bridges and Structures work includes surveys, repairs and replacements to bridges and to structures such as cattle grids and retaining walls. It also includes geotechnical work, and maintenance and renewal of the county’s inventory of Road Restraint Systems.

4.3 The 2015/16 Bridges and Structures programme for the Eden area is shown in Appendix 1 to this report.

Integrated Transport

4.4 Integrated Transport work delivers improvements for pedestrians, cyclists, public transport passengers and road users, and includes schemes to reduce the number and severity of road traffic casualties.

4.5 The 2015/16 Integrated Transport programme for the Eden area is shown in Appendix 2 to this report.

Principal Road Network

4.6 The Principal Road Network (PRN) programme concentrates on maintaining the County’s ‘A’ class roads to standards set out within the County’s Asset Management Plan.

4.7 The 2015/16 Principal Road Network programme for the Eden area is shown in Appendix 3 to this report.

Non-Principal Road Network

4.8 The Non-Principal Road Network (NPRN) programme comprises highway maintenance schemes for ‘B’, ‘C’ and Unclassified roads, and small scale improvement schemes of less than £250k in value. This budget is devolved to Local Committees. The proposed highways devolved capital programme for Eden is the subject of a separate report to this committee.

Street Lighting Investment

4.9 2015/16 is the second year of a three year capital investment programme of street lighting improvements to replace existing lanterns with modern energy-efficient LED lanterns. This programme will significantly reduce the county’s energy costs for street lighting. The street lights in Eden which have been identified for inclusion in the 2015/16 programme are shown in Appendix 4 to this report.

5.0 OPTIONS

5.1 None


6.1 There are no direct financial implications within this report for the Local Committee. The Capital programme in total was approved at full Council of 19 February 2015. This report highlights elements of the programme that relate specifically to the Eden area, but budgets are managed centrally, and are not devolved to local committees.


6.1 There are no direct legal implications to this report.

7.0 CONCLUSION

7.1 The highways non-devolved capital budget supports the aim of a high quality and sustainable environment, delivering priorities in the Local Transport Plan, the management of the County Council’s bridges and structures assets, and the maintenance of the principal road network.

7.2 Members are asked to note the programme of works for 2015/16.

Dominic DonniniCorporate Director – Resources, Environment and CommunityFebruary 2015

APPENDICES

Appendix 1 2015/16 Bridges and Structures Programme for Eden

Appendix 2 2015/16 Integrated Transport Programme for Eden

Appendix 3 2015/16 Principal Road Network Programme for Eden

Appendix 4 2015/16 Street Lighting Investment Programme for Eden

IMPLICATIONS


Executive Decision No

Key Decision No

If a Key Decision, is the proposal published in the current Forward Plan? n/a







County Council 19 February 2015 – Revenue Budget and Medium Term Financial Plan 2015/16 and Capital Programme – Appendix H Transport Capital Programme 2015/16.



BACKGROUND PAPERS


Contact: David Spence [email protected] Tel: 01768 812339


County Council Local Committee for Eden – 24 March 2015Highways Non-Devolved Capital Programme for Eden 2015-16

Appendix 1 - Bridges and Structures Block

This block of money is for a range of bridge, structures, geotechnical and Road Restraint System schemes. Works programmed for the Eden area in 2015/16 are shown below.

Electoral Division

Road Number

Scheme / Location Description

Scheme Type Details Works Type Scheme

Cost

Maintenance and Strengthening Schemes

All Various Cattle Grid Repairs Structures Maintenance

Repair/Replace grids as identified

£50,000

All Various Retaining Walls Structures Maintenance

Repair/Rebuild walls as identified

£80,000

Alston and East

FellsideA686 Gillburn Bridge Bridge

MaintenancePointing and parapet repairs £30,000

Alston and East

FellsideA686 Nent Bridge Bridge

Maintenance

Pin spandrel walls, repointing and river training works

£25,000

Kirkby Stephen A685 Lunes Bridge Bridge

Maintenance

General pointing works. Roped access required.

£20,000

Alston and East

FellsideU3117 Garrigill Irish Ford Structures

Maintenance

Replacement of pipes with box section culverts

£20,000

Slopes / Geotechnics

Alston and East

FellsideA686 Meathaw Hill,

Hartside Geotechnical Ground Investigation £50,000

Kirkby Stephen B6259 Janny Wood Geotechnical Ground Investigation £13,250

Road Restraint Systems

Greystoke and Hesket C1037

Hasty Bank, Catterlen, south verge

Road Restraint Systems

Remove RRS, no longer required £2,633

Greystoke and Hesket C1037

Hasty Bank, Catterlen, north verge

Road Restraint Systems New RRS £16,173

Alston and East Fellside

U3047 North of Oatlands Cottage

Road Restraint Systems New RRS £19,022

Eden Lakes B6261 Shap Interchange

left vergeRoad Restraint Systems Repair or upgrade RRS £8,330

Penrith East A686 Carleton Hall

junction left vergeRoad Restraint Systems New RRS £16,943

Kirkby Stephen A685

Lawtland House Bridge Brig Hole right verge

Road Restraint Systems Repair or upgrade RRS £6,469

Kirkby Stephen A685 Lawtland House

Bridge right vergeRoad Restraint Systems New RRS £15,149

Electoral Division

Road Number


Scheme Type Details Works Type Scheme

Cost

Eden Lakes A6 Back of Shap Beck

Quarry left vergeRoad Restraint Systems New RRS £8,983

Eden Lakes A6 Shap Beck Quarry

(a)Road Restraint Systems Repair or upgrade RRS £12,600

Eden Lakes A6 Shap Beck Quarry

(b)Road Restraint Systems New RRS £11,036

Kirkby Stephen A685 Borrowdale Bridge

left vergeRoad Restraint Systems New RRS £8,480

Kirkby Stephen A685 Borrowdale Bridge

right vergeRoad Restraint Systems New RRS £8,480

TOTAL £422,548

County Council Local Committee for Eden - 24 March 2015Highways Non-Devolved Capital Programme 2015-16

Appendix 2 - Integrated Transport Block

The Integrated Transport block delivers improvements for pedestrians, cyclists, public transport passengers and road users, and includes schemes to reduce the number and severity of road traffic casualties.

1. Engineering Safety Studies and Implementation Measures (ESS)

Engineering Safety Schemes are works carried out on the highway aimed both at reducing the number and severity of road casualties and at preventing casualties. Reduction works include remedial engineering measures such as markings and signs, visibility improvements, crossings, junction and signal improvements. Prevention work focuses on Road Safety and User Audits for new infrastructure and alterations.

There are no ESS schemes specifically identified in the Eden area for 2015/16, but the following allocations have been made for countywide activities.

Priority Scheme Name District Delivery year Cost to CCC

1 ESS Development Countywide 2015/16 £40,0002 ESS Implementation Countywide 2015/16 £260,000

TOTAL £300,000

2. Infrastructure Development

This funding is to support the preparation and design work of infrastructure schemes for future Local Growth Fund (LGF) funding bids and to support the delivery of the District Councils’ Infrastructure Delivery Plans (IDPs).

Scheme Name District Delivery Year Cost Comments

Local Growth Fund Schemes preparation

Countywide 2015/16 £100,000 Funding to support the preparation of schemes for future LGF funding bids.

Infrastructure Delivery Plans

Countywide 2015/16 £335,000 Funding to support the delivery of the Allerdale, Barrow, Carlisle, Copeland, Eden and South Lakeland IDPs

TOTAL £435,000

3. Countryside Access Improvement Schemes

The Countryside Access Improvement programme applies to areas outside the Lake District and Yorkshire Dales National Parks. Works within the countywide programme include surface and furniture upgrading, path construction, ditching and drainage work. The programme involves working with landowners, community groups, partner organisations and user groups to maximise match funding and in-kind support. Schemes within Eden are shown below.

Scheme Name

Electoral Division

Work Type Description Scheme value (match funding)

Potential funding sources

Cost to CCC

Isaac’s Tea Trail


Additional surface improvements

Improvement works to promoted route

£6,000 Allendale Trust, Parish Council

£3,000

TOTAL £3,000

County Council Local Committee for Eden - 24 March 2015Highways Non-Devolved Capital Programme for Eden 2015-16

Appendix 3 - Principal Road Network (PRN)

Structural Maintenance, Surface Treatment and Drainage

Road Number


Electoral Division

Works Type Cost£

A6 Stoneybeck Roundabout Penrith North Carriageway reconstruction

236,250

A685 Brownber Kirkby Stephen

Carriageway reconstruction

161,750

A686 Sceugh Farm Alston and East Fellside

Carriageway resurfacing

63,650

A686 Slate Quarry Wood and West of Lazonby junction


Carriageway strengthening and

resurfacing

279,500

A592 Watermillock to Brackenrigg Eden Lakes Carriageway resurfacing

148,375

A592 Ullswater Road and Cromwell Road

Penrith West Carriageway resurfacing

105,593

A6 Lowther junction to Melkinthorpe junction

Eden Lakes Carriageway resurfacing

37,750

A685 Longdale to Cotegill, Tebay Kirkby Stephen

Carriageway resurfacing

65,250

A592 Aira Force to Outward Bound Centre Phase 1

Eden Lakes Drainage renewal and carriageway

resurfacing

105,355

A689 County boundary to High Harbutlaw


Surface Dressing 30,572

A689 Middle Fell to Blagill junction Alston and East Fellside


A689 Horse and Wagon to Nentsberry Bridge



A689 Crookbank Cottage to Nenthead



A685 Tebay 30mph limit to Lune Bridge

Kirkby Stephen


A5091 Rookin House to Dowthwaite Head junction

Eden Lakes Surface Dressing 37,735

A5091 Troutbeck A66 junction to Kitty House

Eden Lakes Surface Dressing 20,065

A685 South of Winton to Kirkby Stephen 30mph limit

Kirkby Stephen


TOTAL 1,412,351

County Council Local Committee for Eden - 24 March 2015 Highways Non-Devolved Capital Programme 2015-16 Appendix 4 - Street Lighting Investment Programme

Road Division No. LuminairesScotland Road, Penrith Penrith North / Penrith West 25Auction Mart Road, Penrith Penrith West 1Beacon Close, Penrith Penrith North 4Clifford Road, Penrith Penrith West 17Brancana Court, Penrith Penrith West 3Bridge Lane, Penrith Penrith East / Penrith West 10Brunswick Road, Penrith Penrith West 12Carleton Hall Gardens, Penrith Penrith East 5Castlegate, Penrith Penrith West 9Dual carriageway, High Hesket Greystoke and Hesket 2Duke Street, Penrith Penrith North / Penrith West 3Friargate, Penrith Penrith East 6Gilwilly Industrial Estate, Penrith Penrith West 2Old London Road, Penrith Penrith East 7Main Street, Shap Eden Lakes 23Haweswater Road, Penrith Penrith West 3Kemplay Bank, Penrith Penrith West 4King Street, Penrith Penrith East / Penrith West 4Lark Field, Penrith Penrith West 1Macadam Gardens Penrith North 1Mardale Road, Penrith Penrith West 22Middlegate, Penrith Penrith West 4Myers Lane, Penrith Penrith West 8Newton Road, Penrith Penrith West 1North Road, Kirkby Stephen Kirkby Stephen 32Portland Place, Penrith Penrith North 3Stricklandgate, Penrith Penrith North / Penrith West 9The Sands, Appleby Appleby 18Ullswater Road, Penrith Penrith West 45Victoria Road, Penrith Penrith East / Penrith West 6Roper Street, Penrith Penrith East 1Cromwell Road, Penrith Penrith West 1Battlebarrow, Appleby Appleby 16Bongate, Appleby Appleby 20Beckside, Plumpton Greystoke and Hesket 8Main Road, Nenthead Alston and East Fellside 4

TOTAL 340




APPLEBY NEW FAIR TRAFFIC REGULATIONS ORDER 2014: VARIATION 1


1.1 This report advises members of a number of proposed changes to The County of Cumbria (Various Roads, Eden Area) (Appleby Horse Fair) (Consolidation and Provision of Traffic Regulations) Order 2014 referred to at paragraph 3.0 of this Report, in relation to four proposed changes that have come from a variety of sources including the Appleby Fair Multi-Agency Strategic Co-ordination Group (MASCG), resident suggestions, and ongoing reviews of existing restrictions.

1.2 This report seeks approval from members to undertake formal consultation and proceed to make the variation to The County of Cumbria (Various Roads, Eden Area) (Appleby Horse Fair) (Consolidation and Provision of Traffic Regulations) Order 2014, should there be no unresolved objections.


2.1 Appleby New Fair is a large annual event within the District of Eden. In order to aid the safe passage of people, both attendees to the fair and ad-hoc visitors, Cumbria County Council constantly reviews the traffic regulation orders and physical measures needed to facilitate the event in the safest manner possible.

2.2 The Council as Highway Authority has responsibilities for road safety and its policies are set out in the Local Transport Plan and the Compendium of Transport and Highways Policies.

2.3 These policies are aimed at reducing casualties and changing driver behaviour and where deemed necessary the implementation of schemes to improve road safety are proposed and designed.

2.4 There consultation process will provide the opportunity to consider and address any equality implications arising out of this report.

Agenda Item 12

3.0 RECOMMENDATION

4.0 It is recommended that Members agree to formally consult and advertise the proposed changes to The County of Cumbria (Various Roads, Eden Area) (Appleby Horse Fair) (Consolidation and Provision of Traffic Regulations) Order 2014 and bring into operation those changes taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to in paragraph 6.2 of this Report:

That Eden Local Committee approves the implementation of One-Way Traffic Restrictions Between 1 May and 30 June Inclusive Annually restrictions on the U3351 Roman Road as detailed in Appendix 1 and Appendix 2 of this report.

That Eden Local Committee approves the implementation of Prohibition of Waiting Between 30 April and 30 June Inclusive Annually restrictions on the U3220 Coupland to Hilton road as detailed in Appendix 1 and Appendix 3 of this report.

That Eden Local Committee approves the implementation of Prohibition of Motor Vehicles, Except for Access Between 30 April and 30 June Inclusive Annually restrictions on the U3337 Castle Bank and Mill Hill as detailed in Appendix 1 and Appendix 4 of this report.

That Eden Local Committee approves the amendments to the plan AF/TMP/EB/75/Am0 that sets out the extents of Prohibition of Waiting Between 30 April and 30 June Inclusive Annually and Prohibition of Motor Vehicles, Except for Access Between 30 April and 30 June Inclusive Annually restrictions within Appleby-in-Westmorland as detailed in Appendix 5 of this report.

That Eden Local Committee approves the amendments to the plan AF/TMP/DE/2015.1/Am0 that sets out the extents of Prohibition of Pedestrians to the Carriageway and north and west verges of the C3004 Long Marton Road from its junction with the C3065 at Clickham Farm to its junction with the B6542 Salt Tip Corner, Between 30 April and 30 June Inclusive Annually restrictions within Appleby-in-Westmorland as detailed in Appendix 1 and Appendix 6 of this report.

The Local Committee is also recommended to resolve that subject to their being no unresolved representation to the changes contained in this variation, the measures are brought into operation as advertised

4.0 BACKGROUND

4.1 Appleby New Fair occurs in the first week of June every year. It is one of the very few annual events that occur in the County that has no recognised organiser. In 2008 the key agencies formed a Multi-Agency Strategic Co-

ordination Group (MASCG) to develop an operational plan to provide coordinated community leadership. However, while MASCG has overall control of community leadership issues, it does not have direct responsibilities for the Fair itself, which is a gathering from the gypsy and traveller communities with visitors and tourists coming to witness it.

4.2 In order to allow Appleby fair to take place as safely as possible, a number of traffic restrictions are required to restrict the use of the Highway network during the run up to the fair, during the fair, and for a short period afterwards.

4.3 The 2011 Order was the first, permanent, order to be made to reduce the ongoing advertising costs which were generated through the regular advertising of temporary traffic regulation orders. The permanent order remains a useful tool in the management of traffic accessing the Fair; however as with many traffic issues driver behaviour changes and therefore some additional restrictions are now felt necessary.

4.4 These additional restrictions have been requested by residents, land owners, Parish Councils and the Appleby New Fair MASCG to deal with parking on grass verges or in lay-bys and to allow for the use of appropriate temporary one way systems and road closures within Appleby-in-Westmorland.

4.5 Although the Order referred to in paragraph 3.0 of this Report states the restrictions will be in operation from the 30st April to the 30th June, any regulations will only be in force when the relevant signs are displayed. This allows the Police to target regulations where they are required and when, rather than blanket enforcement throughout the identified areas.

4.6 Dependent on Eden Local Committee approval, statutory consultation and advertisement of the proposals will be undertaken during April 2015 with details being finalised and it is intended that the changes will be brought in to operation in time for the 2015 event, should there be no unresolved objections.

5.0 OPTIONS

5.1 Members can resolve to approve all of the recommendations set out in this report.

5.2 Members can resolve to approve some of the recommendations set out in this report.

5.3 Members can resolve to approve none of the recommendations set out in this report.


6.1 The approximate cost of bringing The Appleby Fair Order 2014 Variation 1 in to operation is £2,500 with associated works, setting out and maintaining temporary signage, estimated to be £500. Giving a total estimated cost of

£3,000. The costs will be paid from the Eden Highways Revenue budget. It is anticipated these costs will be funded from the 2015/16 budget allocation.

6.2 Funding for the recommendations is anticipated to be taken from the Appleby Fair line of the Highways Revenue budget 2015/16. A paper is to be presented at this Local Committee meeting called, “Eden Highways Revenue Budget 2015/16”, which if approved would allocate £25,000 to the Appleby Fair element of the budget.


7.1 The County Council, as Traffic Authority, must take into consideration the matters contained in section 122(2) of the Road Traffic Regulation Act 1984 (“the 1984 Act”) detailed below at paragraph 7.2, in considering whether it is expedient to agree to the implementation of the Appleby Fair Variation Order referred to at paragraphs 3.1 and 3.2 of this Report for the reasons specified at sections 1(1)(a) and 1(1)(f) of the 1984 Act, namely for avoiding danger to persons or other traffic using the road or for preventing the likelihood of any such danger arising; and for preserving or improving the amenities of the area through which the roads run.

7.2 Under Section 122(2), the matters which must be taken into account in exercising that duty are: -

(a) The desirability of securing and maintaining reasonable access to premises;

(b) the effect on amenities of an area;

(c) the national air quality strategy prepared under section 80 of the Environment Act 1995;

(d) the importance of facilitating the passage of public service vehicles and of securing the safety and convenience of persons using or desiring to use such vehicles; and

(e) any other matters appearing to the authority to be.

8.0 CONCLUSION

8.1 The highway authority needs to constantly review and update restrictions to suit changing circumstances and to aid traffic management. The proposals help address some concerns raised by the MASCG, residents and highway users.

8.2 The Traffic Regulation Order for the Appleby New Fair has proved invaluable in helping to maintain safe passage both to and from Appleby during the Fair; it is a delicate balance between the needs of the travelling community and the local communities surrounding the affected areas.

8.3 The additional restrictions associated with the Order proposed to be implemented, as referred to in paragraph 3.1 of this Report, are intended to further improve road safety on the lead up to and during the event by managing traffic and parking in previously unenforced locations.

Dominic Donnini Corporate Director – Resources

March 2015

APPENDICES

Appendix 1 – Proposed Items to be included in The Appleby Order 2014Appendix 2 – Roman Road One-Way Restriction PlanAppendix 3 – Coupland to Hilton Prohibition of Waiting PlanAppendix 4 – Castle bank and Mill Hill Prohibition of Motor Vehicles Plan.Appendix 5 – Appleby Town Restrictions Extent Plan

Electoral Division(s): Appleby


Key Decision No*





No*Has an environmental or sustainability impact assessment been undertaken?

No*Has an equality impact assessment been undertaken?


PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS

Eden Local Committee 1st December 2014 Minute Item No. 100



BACKGROUND PAPERS


REPORT AUTHOR

Contact: Daniel Evans Tel: (01768) 812334Email address [email protected]

Appendix 1Eden Local Committee

Tuesday 24 March 2015Item No.____

SCHEDULE 1

PROHIBITION OF WAITING BETWEEN 30 APRIL AND 30 JUNE INCLUSIVE ANNUALLY

U3220, Coupland to Hilton

From its junction with U3220 Roman Road to its junction with U3221 Leagarth Lane.A total distance of approximatly 3km

Both

SCHEDULE 2

PROHIBITION OF MOTOR VEHICLES, EXCEPT FOR ACCESSBETWEEN 30 APRIL AND 30 JUNE INCLUSIVE ANNUALLY

Road Number/Name Extent of Restriction U3337 Castle Bank and Mill Hill

From the junction of U3337 Castle Bank and B6260 Scattergate to the junction of U3337 Mill Hill and B6542 Bongate, including the cul-de-sac extending in a south-easterly direction, a distance of approximatly 455m

SCHEDULE 3

ONE-WAY TRAFFIC RESTRICTIONSBETWEEN 1 MAY AND 30 JUNE INCLUSIVE ANNUALLY

Road Number/Name Extent of Restriction Direction of Flow of Traffic

U3351 Roman Road, Appleby

From its junction with U3351 Garbridge Lane to its junction with the B6542 Salt Tip Corner, a distance of approximately 1.3km.

North-westerly

Text

Appendix 5Eden Local Committee24 March 2015Item No.´

Crown Copyright Reserved. Cumbria County Council 100019596 2004

Cumbria Highways, Skirsgill Highways Depot, Skirsgil, Penrith, CA10 2BQ

Grid Ref; Scale; Dwg.No:

Scheme Title:

Road Number:

1:25,000 ; AF/TMP/EB/75/Am0 ; 10 Mar 2015

Temporary Traffic Regulation Orders - Road Closures - Appleby Town Extent

Appleby Fair Traffic Management Plan




ELECTORAL DIVISION LOCAL MEMBER SCHEME


1.1 This report presents projects to be funded from the Local Member Scheme budget. The report is based on a proposal that has been sufficiently investigated and developed, to enable Local Committee to consider spending decisions.


2.1 Proposals coming forward under the Local Member Scheme should be projects which offer benefits to communities and help resolve local issues already identified through local community engagement and which are in line with specific local priorities within the Local Committee’s Area Plan.

2.2 The County Council’s key priorities are:

To safeguard children, and ensure that Cumbria is a great place to be a child and grow up

To enable communities to live safely and shape services locally To promote health and wellbeing, and tackle poverty To protect and enhance Cumbria’s world class environment To provide safe and well maintained roads and an effective

transport network To promote sustainable economic growth, and create jobs To support older and vulnerable people to live independent and

healthy lives To be a modern and efficient council

2.3 The support for the grants referred to in this report directly contribute to the council priorities listed above, and in addition this work of the Local Committee will contribute towards the County Council plan 2014-17 which has the following vision:

For the people of Cumbria, to benefit from sustainable economic growth and an enhanced quality of life

Agenda Item 13

2.4 The Eden Area Plan 2014-17 has three main priorities:

Access to services

Developing strong and resilient communities

Supporting a better quality of jobs in the area

Any grant awarded by Eden Local Committee should support at least one of their identified priorities

3.0 RECOMMENDATION

Members are asked to consider:

3.1 A revenue grant of £750 from the Eden Lakes Division LMS budget to Asby Parish Council towards the purchase of a speed indicator device

3.2 A revenue grant of £750 from the Eden Lakes Division LMS budget to Barton Parish Council towards developing a website and signage

3.3 A revenue grant of £750 from the Eden Lakes Division LMS budget to Lowther Parish Council towards building community shelters

3.4 A revenue grant of £750 from the Eden Lakes Division LMS budget to Kings Meaburn Village Institute Parish Council towards refurbishment of the hall

3.5 A revenue grant of £1,000 from the Kirkby Stephen Division LMS budget to Tebay Parish Council towards refurbishing the tennis court

3.6 A revenue grant of £500 from the Kirkby Stephen Division LMS budget to Friends of Orton CofE Primary School towards a cycle shelter

3.7 A revenue grant of £ 1,000 from the Kirkby Stephen Division LMS budget to Crosby Garrett Village hall towards painting & decorating the main hall

3.8 A revenue grant of £4,000 from the Appleby Division LMS budget to Warcop New Village Hall towards building a footpath from the car park to the primary school

3.9 A revenue grant of £2000 from the Penrith Rural Division LMS budget to Temple Sowerby Parish Council towards providing car parking near the main village green

3.10 A revenue grant of £917 from the Alston & East Fellside Division LMS budget to Friends of Ruh Head Close towards replacing picnic benches and seating in the community garden

4.0 BACKGROUND

4.1 General options available to members are to:

Propose a single £10,000 project; or several smaller elements of eligible activity which could be amalgamated within a wider eligible and agreed programme of works, costing £10,000

Support projects inside and outside of their electoral division

Combine their allocations with other County Councillors to support larger scale projects

4.2 Appendix 1 contains the detail on each of the proposals for consideration.

5.0 OPTIONS

5.1 Members can approve, vary or reject the recommendations within the delegated frameworks of the Local Member Scheme.


6.1 After its meeting on the 3rd February 2015, the Local Committee had Local Members Revenue Scheme budget of £56,776 available for allocation.

6.2 Should all the recommendations within this report be approved, £12,417 would be committed from the Local members Revenue Scheme budget leaving £44,359 available for future allocation.


7.1 The Committee has the power to approve schemes proposed by local members which offer benefits to communities in the electoral division concerned and help resolve local issues already identified through community engagement and in line with the Council Plan, and specific local priorities in the Area Plan for the Local Committee Area. Members must have regard to these conditions and ensure that they are satisfied that individual proposals are in line with them.

8.0 CONCLUSION

8.1 The use of these Electoral Division Local Member Scheme budgets, when linked to the Council’s well-being powers enables a flexible response to perceived local needs, and is capable of resolving some longstanding blockages and frustrations for local people, having regard to wider community benefit as a key outcome.

Dominic Donnini Corporate Director – Resources

3 March 2015

APPENDICES

Appendix 1: Scheme proposals for consideration

Electoral Division(s): Eden Lakes, Kirkby Stephen, Appleby, Penrith Rural, Alston & East Fellside

* Please remove whichever option is not applicable


Key Decision * No*







PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS[No previous relevant decisions


Not considered by Overview and Scrutiny

BACKGROUND PAPERS

Background papers supporting each project are available to members on request from the Eden Area Support Team office.

REPORT AUTHOR

Contact: Rhian DaviesArea Engagement OfficerTel: 07876 476982 or email [email protected]


Scheme proposals for consideration Appendix 1

LOCAL MEMBERS SCHEME PROJECT

Electoral Division Eden Lakes (Eden) Ref No. CCG/14601-15

Group / Organisation Name Asby Parish Council

Area Engagement Officer Rhian Davies

Engagement Support Officer Amy Frith

Date Approved by Local Committee 24 March 2015

Total Project Cost £1,509

LMS Contribution £750

PROJECT SUMMARY

Asby Parish Council requires funding towards purchasing a Speed Indicator Device which will be used in Asby village. This will help raise awareness of the need to reduce speed in the village and promote careful driving thereby reducing risks to pedestrians. This device will be shared with Bolton parish council.

Strategic Fit / Evidence of Community Support This project benefits the Eden Local Committee Area Plan 2014-17 priority of ‘developing strong and resilient communities’.

Number of people benefiting 100+ xBreakdown of Project Costs (supported by estimates)Estimates have been provided: -

Speed device £1,054Solar panels to power device £455Total £1,509.00

Statement of Match Funding (where necessary)

This device will bought and shared with Bolton PC, who received £750 from Cllr Neil Hughes LMS budget.

Estimated date of completion ASAP

Officer Evaluation This project will benefit the community at large, there are a limited number of pavements, and the village has a number of elderly and young children. The speed of vehicles is a concern of the parish council and local residents and having this device will help raise awareness and discourage speeding.


Electoral Division Eden Fells (Eden) Ref No. CCG/14652-15

Group / Organisation Name Barton Parish Council




Total Project Cost £916 (excluding VAT)


PROJECT SUMMARY

Barton Parish Council needs funding towards two projects identified in its recently adopted Barton Community Led Plan 2014-17. This plan has been developed with the local community and parish council through consultation over the past two years.

The council needs funding towards developing a parish council website and install new signage to stop illegal car parking on Roehead Lane.

Strategic Fit / Evidence of Community Support It benefits Cumbria County Council Plan 2014-17 priorities to ‘enable communities to live safely and shape services locally’ and Eden Local Area Plan 2014-17 priorities of ‘access to services’ and ‘developing strong and resilient communities’.

It will also meet the priorities set out in Barton Community Led Plan 2014 -17 as evidenced in the Plan entries; Governance – G1 and Environmental – EN6.

Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +X

Breakdown of Project Costs (supported by estimates)

Website costs £600Signage & installation £316TOTAL £916 (excluding VAT)

Statement of Match Funding (where necessary)The parish council will fund the remainder of costs through the parish precept.


Officer Evaluation

The development of a parish council website will benefit parishioners; there will be improved communication with the parish council and will enable residents and visitors to get better and more up to date information. The signage will increase the safety for residents and visitors; it will also ensure the environment is more acceptable.

Project Checklist

Minimum of two Estimates/Quotes

Breakdown of all project costs

A recent Bank Statement

Annual Accounts or Audited Accounts

Equal Opps Policy/Statement

Constitution or other governing

document

Annual Report and/or AGM minutes

Child Protection Policy, if applicable

Vulnerable Adults Policy, if applicable

Agreement letter signed by at least two committee members



Group / Organisation Name Lowther Parish Council






PROJECT SUMMARY

Lowther Parish Council needs funding towards constructing community shelters in Lowther and Melkinthorpe. This will be used by parishioners and school children who use the public transport and school buses.

This has been a long standing aim for the parish council and has been identified in Lowther Parish Plan. Strategic Fit / Evidence of Community Support It benefits Cumbria County Council Plan 2014-17 priorities to ‘enable communities to live safely and shape services locally’ and Eden Local Area Plan 2014-17 priorities of ‘access to services’ and ‘developing strong and resilient communities’.

Number of people benefiting 1 - 10 10 - 50 50 - 100 X 100 +

Breakdown of Project Costs (supported by estimates)Estimates have been provided for the shelters:

1) £36,222 2) £37,0003) £24,380

Statement of Match Funding (where necessary)The parish council is applying for other grants and will use parish funds


Officer Evaluation

This project will benefit parishioners and visitors to the area.



Group / Organisation Name Kings Meaburn Village Institute






PROJECT SUMMARY

Kings Meaburn Village Institute requires funding towards refitting the kitchen and the completion of the structural strengthening work for the building. This is part of an ambitious programme of refurbishment and improvement for the village institute. The grant will enable them to undertake improvements to the control and programming of the electric heating system.

The village institute is a focal point for the majority of community events and activities and is well used by the local community.

Strategic Fit / Evidence of Community Support This project benefits the Eden Local Committee Area Plan 2014-17 priorities of ‘access to services’ and ‘developing strong and resilient communities’.



Full Projects breakdown has been received with estimates which include: Electrical works – heating programming, replacement of emergency lighting £865

Statement of Match Funding (where necessary)The group have applied to Hadfield Trust - £2,300, and will be applying to Eden District Council for £1,500. They have received £750 from Cumbria Community Foundation for a new cooker. They have organised lots of fundraising activities.

Estimated date of completion Spring 2015

Officer Evaluation

This is a large scale refurbishment programme to a local asset, which is well used by the local community. The village Institute is a focal point for the community and hosts regular events and activities. The funding will benefit the scheme and enable the project to reach its aim of having a high quality community venue.


Electoral Division Kirkby Stephen (Eden) Ref No. CCG/14556-15

Group / Organisation Name Tebay Parish Council





LMS Contribution £1,000

PROJECT SUMMARY

Tebay Parish Council requires funding towards the refurbishment of Tebay Tennis Court. The tennis courts needs to be resurfaced and the fencing needs to be replaced. Funding raised will be used to pay contractors to undertake this work.

The tennis courts are well used in the summer months and are a great asset to the village of Tebay. The refurbishment of this court will ensure this facility remains available for the community for years to come

Strategic Fit / Evidence of Community Support This project benefits Eden Area Plan 2014-17 priority of ‘access to services’ and Cumbria County Council Plan 2014-17 priority of ‘promoting health & wellbeing’.


Breakdown of Project Costs (supported by estimates)Estimates have been provided and full project costs:

Replace posts & chain link fencing £9,738Replace net sockets, supply new nets & posts £550Replace all concrete edgings to perimeter of court £2,856Prepare surface, apply tack coat and lay bitmac surface £8,580TOTAL £21,724

Statement of Match Funding (where necessary)The Parish Council will fund some costs, and is in the process of submitting grant applications.

Estimated date of completion As soon as possible

Officer Evaluation

This project will benefit the local community and visitors to the area. It is a well used facility and needs to have this work to ensure its sustainability for the future. The parish council are committed to this project and are in the process of trying to raise funds to cover the costs of the work needed.



Group / Organisation Name Friends of Orton CofE Primary School






PROJECT SUMMARY

Friends of Orton CofE Primary School need funding towards a new cycle shelter for the school and jubilee garden. The shelter will allow pupils and other children to safely and securely store their bikes/scooters. This shelter will encourage more children to cycle to school and allow other members of the community to use it if attending a community event at the school such as the annual bike or fell race.

Strategic Fit / Evidence of Community Support

This project benefits Cumbria County Council Plan 2014-17 priorities of ‘promoting health & wellbeing.

Number of people benefiting 1 - 10 10 - 50 50 - 100 100 +

Breakdown of Project Costs (supported by estimates)Project costs have been provided with estimates:

Cycle shelter plus delivery & erection £2,950

Statement of Match Funding (where necessary)They have successfully raised all the rest of the funding from grants from Holehird Trust, Cemex, Ta Ta Steel and fundraising activities e.g. grand draw.


Officer Evaluation

This project has had a lot of community support and will benefit not just the children of the school but the community,. The school is a much valued asset in the village and has close links with the community and organises regular events. This shelter will promote healthier lifestyles by encouraging more residents and children to use their bikes.



Group / Organisation Name Crosby Garrett Village Hall






PROJECT SUMMARY

Crosby Garrett Village Hall needs funding towards painting and decorating the village hall. The committee has raised funds for major improvements (kitchen, shower, toilets) which were installed in 2009. The building has also been re-roofed, but has suffered problems with damp. Work has been undertaken to rectify this and now the two main rooms are in urgent need of pointing, re-plastering and decorating.

The village hall is well used by the local community, and is rural isolated so is a key focal point for social & leisure activities, meetings.

Strategic Fit / Evidence of Community Support This project benefits the Eden Local Committee Area Plan 2014-17 priority of ‘developing strong and resilient communities’


Breakdown of Project Costs (supported by estimates)Estimates have been provided: -

1) painting & decorating main hall (re-plastering, fitting dado boards) £1,5952) painting & decorating main hall (re-plastering, fitting dado boards )£1,600

Statement of Match Funding (where necessary)The committee will fund any remainder of costs


Officer Evaluation

This project will benefit the local community & visitors to the area. The painting & decorating work will make the hall more welcoming ensuring it continues to be well-used facility in this rurally isolated community.


Electoral Division Appleby (Eden) Ref No. CCG/14719-15

Group / Organisation Name Warcop New Village Hall






PROJECT SUMMARY

Warcop New Village Hall needs funding towards building a footpath from the car park to the primary school fence-line that runs between the two properties. This will reduce car parking on the road, which makes it safer for other car users and pedestrians. The village hall has agreed that parents with children at the school & nursery can use the car park twice a day to drop off and pick up their children. Currently they park cars along a hazardous stretch of road, making passing vehicles difficult and dangerous.


It benefits Cumbria County Council Plan 2014-17 priorities to ‘enable communities to live safely and shape services locally’ and Eden Local Area Plan 2014-17 priorities of ‘access to services’ and ‘developing strong and resilient communities’.


Breakdown of Project Costs (supported by estimates)Estimates have been provided: -

1) £7,800 + VAT2) £4,099 + VAT


The Hall will fund the remainders of costs


Officer Evaluation

This project benefits the community’s safety by enabling a safe route to school and improve general road safety for all the community on a well-used road through the village. This has been a long term problem and is a good use of local members funding.


Electoral Division Penrith Rural (Eden) Ref No. CCG/14635-15

Group / Organisation Name Temple Sowerby Parish Council






PROJECT SUMMARY

Temple Sowerby Parish Council requires funding towards providing suitable parking in the area of the main village green. This is due to a long standing problem of the village green being eroded by service vehicles and local residents cars who do not have private parking. The funding will be used as part of the costs to provide suitable parking in the area approved by Highways.

This will benefit residents by providing appropriate parking and the protection of the village green which is a focal point for the community.

Strategic Fit / Evidence of Community Support This project benefits the Eden Local Committee Area Plan 2014-17 priorities of ‘access to services’ and ‘developing strong and resilient communities’.



Full Projects breakdown has been received with estimates which include: 1) Parking (dig out, prepare site, lay sub-base, base course, hard stone course) £4,071 2) Parking (dig out, prepare site, lay sub-base, base course, hard stone course) £4,400 3) Parking (dig out, prepare site, lay sub-base, base course, hard stone course) £4,105

Statement of Match Funding (where necessary)The parish council will fund the remainder from its budget


Officer Evaluation

This is practical solution to a long standing problem for the parish council, and benefits residents and ensures the protection of the village green. The green is a focal point for the community and the extra parking created will be used by residents who currently do not have access to parking.


Electoral Division Alston & East Fellside (Eden) Ref No. CCG/14584-15

Group / Organisation Name Friends of Ruh Head Close

Area Engagement Officer Tracey Moran





PROJECT SUMMARY

Ruh Head Close Garden – new picnic benches and seating

The Ruh Head Close community garden is open to all to enjoy and has a team of 19 volunteers that maintain the garden and fundraise to ensure the availability of the community asset to residents and visitors.

The application is for funds to replace the picnic benches and seating in the community garden.

The Friends of Ruh Head Close is a not for profit association of local volunteers who maintain and manage Ruh Head Close garden and building on behalf of Ousby Parish Council.


The project supports the strategic priority of Eden Local Committee as outlined in the 2014-17 Eden Local Plan under the theme: The development of strong and resilient communities.

It also supports the priorities To promote health and wellbeing, and tackle poverty; To protect and enhance Cumbria’s world class environment and To safeguard children, and ensure that Cumbria is a great place to be a child and grow up as identified in the Council Plan 2014-17.

Supporting also the delivery of action 10 in the Ousby and Melmerby Community Plan 2014-19, which highlights Ruh Head Close as a local asset which should be promoted and supported.

A local survey of Ousby’s young people identified that 64% of respondents had visited the garden and 96% stated their enjoyment of being outdoors.

The 2013 parish Appraisal showed that 88% of Ousby respondents and 80% of Melmerby respondents agreed that Ruh Head Close community garden is an important community asset and is worthy of retaining.

The application also includes 11 letters of support for the garden from local residents and visitors.

Number of people benefiting 1 - 10 10 - 50 50 - 100 100


MARMAX PRODUCTS:Recycled Picnic bench: £414.00Recycled plastic traditional seat x2: £717.60Carriage: £108

PENRITH BUILDING SUPPLIES:Limestone chippings: £49.92Rugby Cement: £19.20Building sand: £22.08

VOLUNTEER IN KIND:Setting and Fixing: £277.20(4 people x 7 hours)

TOTAL: £1608.00


£277.20 – Volunteer time to set & fix benches£413.80 – Fundraising by the Friends of Ruh Head Close (selling cuttings)

Estimated date of completion Spring/Early Summer 2015

Officer Evaluation

The project will enhance an identified community asset; contributes to priorities identified in the Council Plan, Eden Area Local Plan and the Ousby and

Melmerby Community Plan; has requested part funding for new equipment; has fundraised the remainder of the funds needed to complete the project; will use volunteers to fix the seating.



From: Corporate Director – Environment & Community Services

0-19 YOUTH GRANTS1.0 EXECUTIVE SUMMARY

1.1 This report outlines the grant application received from the following organisation:

Orton Parish Council - Playground Committee (£3000.00)


2.1 Eden Local Committee has the executive function to determine applications for grant funding, loans and contributions to external bodies, voluntary organisations or individuals.

2.2 The 0-19 grant process relates to the 2014-2017 Council Plan priorities, specifically;

To safeguard children, and ensure that Cumbria is a great place to be a child and grow up

To enable communities to live safely and shape services locally

To promote health and wellbeing, and tackle poverty

To protect and enhance Cumbria’s world class environment

To provide safe and well maintained roads and an effective transport network

To promote sustainable economic growth, and create jobs

To support older and vulnerable people to live independent and healthy lives

To be a modern and efficient council

Agenda Item 14

2.3 The key priorities for Children’s Services for this budget are:

Providing access to play, recreational, leisure or outdoor activities;

Providing access to care or educational activities;

Providing access to safe and enjoyable places for children and young people to go;

Providing access to holiday, weekend or out of school activities;

Enabling children and young people’s involvement and participation e.g. forum, youth council, engagement, empowerment, decision-making, etc; and

Supporting children and young people to take part in volunteering or community action.

2.4 A separate Equality Impact Assessment (EIA) is not required as equality issues are dealt with at application stage and through monitoring of the directorate EIA.

3.0 RECOMMENDATION

Members are asked to consider the following grant from the Eden Area 0-19 Youth Services Grants budget:

3.1 A grant of £3000 to Orton Parish Council – Playground Committee to contribute towards the cost of purchasing and installing a new piece of play equipment in Orton Play Area.

4.0 BACKGROUND

4.1 Appendix 1 contains further details of the application presented for consideration. The proposal includes an application summary, breakdown of project costs, and an assessment by the local Area Engagement Officer together with comments from Children’s Services Officers where appropriate.

5.0 OPTIONS

5.1 Eden Local Committee is able to consider each of the applications and determine:

Should the application be supported

What level of funding the application should receive

If any applications are not supported, identify any feedback for the applicant

5.2 Members also have the option of recommending that the projects listed be referred to the Community Grants fund for consideration from the Community Grants budget in any, or all, of the five areas across Eden.


6.1 After its meeting on the 3rd February 2015 Local Committee had 0-19 Services budget of £15,197 available for allocation.

6.2 Should the recommendation within this report be approved, £3,000 would be committed from the 0-19 Services budget leaving £12,197 available for future allocation.


7.1 Members have powers under their terms of reference to allocate funding to support positive activities designed to improve outcomes for children and young people and reduce inequalities subject to certain criteria. Play equipment falls within the criteria of providing access to play, recreational, leisure or outdoor activities.

8.0 CONCLUSION

8.1 This report sets out details of eligible grant applications received for consideration by Eden Local Committee from the Eden area 0-19 Youth Services budget.

Dominic DonniniCorporate Director – Resources3 March 2015

APPENDICES

* Application Summary :Orton Parish Council - Playground Committee

Electoral Division(s): Kirkby Stephen

* Please remove whichever option is not applicable


Key Decision No*








No previous relevant decisions


Not considered by Overview and Scrutiny

BACKGROUND PAPERS

Further details along with supporting documentation for each application are available for members upon request from the Eden Area Support Team Office

REPORT AUTHORContact: Tracey Moran, Area Engagement Officer

Tel: 01768 812662/07814 481177Email: [email protected]


Application Summary:Children & Young People 0 – 19 Youth Fund

Division(s) / Area(s) Kirkby Stephen (Eden) Ref No. CCG/14675-15

Group Name Orton Parish Council - Playground Committee

Supporting Officers Rhian Davies

Date of Local Committee 24 March 2015

Project Start Date/Duration ASAP

Amount Requested £ 3,000 Total Project Cost

£ 4,015.84

APPLICATION REPORT

Application SummaryOrton Parish Council need funding towards supply and installation of a new piece of play equipment in Orton Play Area. The Parish Council has appointed a playground committee which is made up of Councillors and local residents and school staff. The committee is responsible for the refurbishment and upgrading of equipment, and two major items have already been refurbished.

The springer play equipment does need replacing along with the appropriate safety surfacing. The park is well used by children and families, and the springer unit is very popular with the younger children.

Strategic Fit

This project fits with the County Council’s strategic priorities as identified in the 2014 – 2017 Council Plan under the following strategic priority:

“To safeguard children, and ensure that Cumbria is a great place to be a child and grow up”

Match with Criteria & Local Committee Priorities

When awarding funds from this scheme applications for funding should demonstrate that projects address at least one of the following criteria:

Providing access to play, recreational, leisure or outdoor activities

Providing access to care or educational activities

Providing access to safe and enjoyable places for children and young people to go

Providing access to holiday, weekend or out of school activities

Enabling children and young people’s involvement and participation e.g. forum, youth council, engagement, empowerment, decision-making

Supporting children and young people to take part in volunteering or community action

0 – 4 yrs 5 – 11 yrs 12 – 19 yrsNumber of people benefiting within the following age ranges: 20 40+ 20


Quad rider (springer unit) £1,532Delivery & installation £495Black EPDM wet pour safety surface £1,507.84Excavate top require depth & redress with additional stone £481TOTAL £4,015.84

Details of Match Funding (where necessary)Orton parish Council will fund the remainder of costs through the parish precept.

Children’s Services Officer Evaluation / Recommendations:

No comment as does not affect youth grant

A copy of the application or further details can be obtained on request from the local Area Support Team office.

EDEN LOCAL COMMITTEE: 24 March 2015

APPOINTMENT OF AUTHORITY GOVERNORS OF NURSERY, PRIMARY AND SECONDARY SCHOOLS

SCHEDULE OF RECOMMENDATIONS FOR SCHOOLS RECONSTITUTED AFTER 1 SEPTEMBER 2012

STATUS AND NAMEOF SCHOOL

NO OF LAGOVERNORS

TO BEAPPOINTED

RECOMMENDATIONS RECOMMENDEDBY

1. Greystoke School(Governing Body Skills Criteria see appendix 1 below)

1 No nomination received

Greystoke School - Skill set for LA Governor Appendix 1

Areas of expertise or interest in the following: Building and maintenance Financial knowledge and accounting Health and Safety

Greystoke is a small school and a valuable attribute would be a willingness to be involved in all aspects of the school’s life not just the more formal processes of governorship such as governing body meetings and committee meeting.

SCHEDULE OF RECOMMENDATIONS FOR SCHOOLS CONSTITUTED PRIOR TO 1 SEPTEMBER 2012

STATUS AND NAMEOF SCHOOL

NO OF LAGOVERNORS

TO BEAPPOINTED

RECOMMENDATIONS RECOMMENDEDBY

(1) (2) (3) (4)1. Kirkby Stephen Primary School

1 No nomination received

2. Alston Moor Federation 1 No nomination received

Agenda Item 15

EDEN LOCAL COMMITTEE SEMINARNotes of the Eden Local Committee Seminar held on Tuesday 24 February

2015, 9:30am, the Community Room, Penrith Fire HQ

Present:

Mr M Stephenson (Chair)Mrs H Carrick (Vice Chair)

Mrs P BellMr N Hughes

Also in attendance:

Mr K Crawley - Traffic Management Team Leader, HighwaysMrs J Currie - Senior Democratic Services OfficerMs R Davies - Area Engagement OfficerMr P Dodson - Area Manager (Eden) Ms T Moran - Area Engagement Officer Mr J Smith - Senior Manager Network ManagementMiss A Wilson - Strategic Advisor Cumbria Observatory

Apologies: Mrs L Bateman, Miss H Fearon, Mr A Richardson, Mrs M Robinson, and Mr G Strong.

1. INTRODUCTION

The Chair welcomed everyone to the session and gave an overview of the topics that were to be covered.

2. AREA PLANNING

The Area Manager gave members a brief overview of the Area Planning process for Eden. The plan was to hold a more detailed seminar later this year to discuss Area Planning in more detail.

a) Consideration of the council savings following the budget meeting

The Area Manager started by explaining that due to the recent council budget decisions to defer some of the savings that had been considered for community services, there was now time and space to think carefully about how to deliver the best services possible to the people of Eden on reducing budgets. This would be a challenging task for all members.

Members then discussed possible ways of modernising services, whilst keeping costs down, and in relation to this they specifically talked about library services and youth services, CDC’s and suggested possible changes that could be made to improve these services for the public. These ideas would be explored further during discussion of this item at the Area Planning seminar later in the year.

The Chair felt that it would be important for all members of Eden Local Committee to be involved in these discussions.

Agenda Item 16

b) Information from the Cumbria Observatory

Alison Wilson the Strategic Advisor - Research Information and Intelligence from the Cumbria Observatory attended for this item to give the members an overview of Eden.

The presentation included information on:-

Population and projections Economy & Skills Economic growth and forecasts Health Crime and Community Safety

In relation to population it was reported that Eden is the most sparsely populated district in the county, and over the next 25 years the 0-14yrs old and 15-64 years olds living in Eden were predicted to decrease, whereas the 65+ age range was forecast to increase at a faster rate than the rest of the county.

Members had concerns about the relationship between the population figures and housing, and asked if these demographics were considered when district councils produced their Development Plans. The Strategic Advisor said that Eden DC used the intelligence within the observatory to develop their plans. Members welcomed the announcement that there were to be some houses built in some of the villages in Eden, for local people. They felt it was crucial to make sure communities were sustainable in the future.

In relation to Economy and Skills members were pleased to hear that unemployment within the district were low, but concerned that Eden was losing employment. The Strategic Advisor said that a study had been commissioned by the Cumbria Local Enterprise Partnership which indicated that:-

• For economic growth a bigger work force is needed• Workforce needs to be higher skilled and working in higher value sector• Increase its employment in the professional services/IT sectors• Increase land availability at key sites i.e. Gilwilly, Newton Rigg• Wood and paper sector forecast to increase – further opportunities to increase

employment in woodland resource• Tourism and hospitality – higher quality hotels, additional attractions favoured

by high spenders – higher skilled employment• Manufacturing of food and drink an Eden specialism • Opportunity to increase Eden’s presence as a centre of excellence in civil

engineering and specialist construction Health within Eden was good and in general better that the rest of England, however, they were shocked to find that nearly 69% of adults in the area were overweight, as were many children in Year 6.The Strategic Advisor said that if any member wished to receive any further information/intelligence on anything discussed today to let her know, and she would try to assist.

The Chair thanked the advisor for her informative presentation.

3. LOCAL COMMITTEE BUDGETS

The Area Manager tabled the Eden Local Committee draft budget for 2015/16, which had been produced following the recently held County Council meeting. He reported that the figures had remained broadly the same as last year, unless funding was based on population.

Members discussed the budget for School Crossing Patrols which was based on last year’s figures, and it was suggested that any surpluses within this budget should be used to implement road safety schemes. This would be dealt with once the new budgets had been agreed.

The budget for 0-19 was based on the same figures as last year plus or minus the relevant population figures. There was additional funding for 2015/16 for local committees in relation to budgets for the 11-19 Youth Service Provision. This had been devolved to local committees from cabinet and work would need to be undertaken over the next few months to establish what the provision requirement would be for Eden.

One of the members had concerns over funding being given to the Citizen’s Advice Bureau, she had heard rumours recently about how this funding was being used and wanted to be confident this funding was being appropriately spent. The Area Manager agreed to investigate the issues raised (Action: PD) The Chair asked why the Neighbourhood Area Support Team was funded from the general provision budget line. The Area Manager explained that there was currently a shortfall within the budget for the team, and the proposal was for this to be managed for this year and by next year the shortfall should have been resolved.

Members felt that discussions should be held with them on the structures for the Area Support Team, about the amount and level of support they needed. These comments were noted.

The draft budget for the year 2016/17 was agreed, in principle, and would be presented for approval by local committee to the next Eden Local Committee meeting being held on 24 March.

The Chair thanked the Area Manager for the budget details. 4. PENRITH CAR PARKING STRATEGY

Members considered a briefing from the Senior Manager – Network Management which aimed to inform discussion and assist a coordinated review of on-street and off street car parking provision in Penrith. It was set in the context of a collective ambition among local public and private sector organizations for a better town-centre environment that met the needs of the local community, assisted the local economy and attracted visitors.

The briefing identified that car parking in Penrith was a key element of the transport network. It was a trip end and traffic attractor and an interchange with other modes. Adequate car parking supply to meet the access needs of residents, commuters, visitors and businesses was critical to the economic and social fabric of the area.

Parking was provided in Penrith in public and private off-street car parks and on-street where it does not compromise safe and efficient movement of highway users.

Penrith was well supplied with private off-street, public off-street and on-street car parking capacity (Penrith Parking Study 2005). Recent observations confirmed that whilst there were localized parking pressures, there remained surplus public car parking.

However, the management of car parking was a matter of concern to the county council acting as highway authority, to the District Council as operator of off-street car parks and to residents, businesses and visitors.

The County Council had taken direct responsibility for on-street enforcement with effect from 2 February 2015 and a countywide approach was being developed to TROs, on-street enforcement and exemption permits. Within this there would be flexibility for responsiveness to local conditions and needs.

Key issues for review included appropriate location, capacity and management of:

Residents exemptions Affordable commuter parking “pop and shop” parking Shopper and visitor parking (2-6 hours) Rail user parking Lorry parking Parking for people with impaired mobility

For all elements of the available parking supply to play their part in providing for the demand they needed to be considered together and managed in a coordinated way as far as possible. Previous parking study work showed that car parks were not at capacity at any time and there were on-street spaces available at all times.

Publicly available parking is managed by:

Private car park owners - principally large stores and truck stops Eden District Council – public pay and display car parks, Cumbria County Council – on-street parking.

There had been some early, informal discussion with the Chamber of Trade and Commerce, the Penrith Business Improvement District, Penrith Partnership and Eden District Council that confirmed a willingness to work together. The County Council had responsibilities as Highway and Transport Authority to contribute to managing parking as part of the transport network. It was therefore proposed that the County Council’s Area Highways and Transport Team coordinated a joined up approach to develop a vision for car parking in Penrith and a set of actions to achieve this.

It was broadly agreed that there was sufficient car parking available but that it needed to be managed better. It was also considered that charging for car parking does not discourage visitors but that local people would go to considerable lengths to secure free short stay and long stay parking.

There were recognised issues about the availability and management of on-street residents parking and other exemptions, the availability of reasonably priced commuter parking, the management of town centre parking for economic benefit and environmental quality and localized over-night lorry parking.

Members understood the issues outlined by the Senior Manager around parking in Penrith but were frustrated that the issue kept coming back for discussion but never got resolved. It was proposed that the review should focus on the County Council’s responsibility for on-street parking as this would give a tight and clearly defined scope of work for review and that would be within the control of the local committee. The Senior Manager accepted that the issue had taken a long time and he felt the feedback given was valuable as a steer to officers to take this forward. The Traffic Management Team Leader outlined the process used to resolve similar issues in Carlisle, which also took a long time to resolve, but with the experience gained could be used in Eden to answer similar problems. A detailed discussion then took place and upon conclusion of these it was AGREED that a draft set of principles for on-street parking restrictions would be produced as the basis for consultation. These would then be shared with the Chair, Vice Chair and local members for Penrith before being presented to the local committee.

The Chair thanked everyone for their input.

5. HEALTHY WEIGHT GRANTS

The Area Engagement Officer outlined how a pilot grant stream had been identified from within the Public Health ring-fenced funding to help promote local projects that addressed the healthy weight agenda prioritising children and families. The fund would support projects that would change attitudes and behaviours towards healthy eating and physical activity using local assets. This could be through additional activity, education or improving access. To raise awareness and encourage local projects that could address this, a county-wide pilot fund of £150k had been identified from carried over ring-fenced Public Health funding to be used for low cost, evidence based projects (up to £5,000). With the pilot fund being limited to £25k per Local Committee area it was anticipated that some projects may be jointly funded from the Healthy Weights Fund, other community grants and potentially partner contributions.

Grants for this fund will be awarded to community based projects and initiatives that would support the healthy weight agenda which included interventions/projects that aimed to:

• Increase physical activity • Encourage/educate people to eat a healthy diet • Improve access to healthy food • Support individuals that are overweight and obese to lose weight • Build knowledge, skills and capacity in the local community• Evidence community need

The pilot fund would be delegated to the Area Manager, in accordance with the Neighbourhood Grants process, with consultation with Members undertaken through existing local arrangements (eg grants panels/working groups/neighbourhood forums) or as a minimum, consultation with the Chair and Vice-Chair. The Area Support Teams would process the application in the normal way and ensure groups and projects met the standard criteria. The Public Health Team would provide specific advice and support and confirm that the project/initiative would support the general aims required. The local members would also be consulted prior to the final decision by the Area Manager.

Members had concerns about how the success of the projects would be assessed, and the Area Engagement Officer said she was working with colleagues in the public health teams on assessing outcomes for the projects. After discussion it was AGREED that a presentation be made to a future meeting of the local committee.

The Chair thanked the Area Engagement Officers for the update.

6. SUMMARY COMMENTS BY THE CHAIR

The Chair thanked everyone for attending and taking part in the discussions today, and said he hoped in future the seminars would be better attended as the Area Planning process would be crucial to the future of local committee services.

Meeting ended at 12.15pm

LOCAL COMMITTEE CHAIRS AND LEADERSHIP

Minutes of a Meeting of the Local Committee Chairs and Leadership held on Tuesday, 27 January 2015 at County Offices, Kendal at 10am

PRESENT:

Mr SF Young (Chair)

Mrs PA Bell (Vice-Chair)Mrs HF CarrickMr GD CookMr N CottonMr KR HamiltonMr G Humes

Mr J MallinsonMr W McEwanMr FI MorganMr EW NicholsonMrs W SkillicornMr M Stephenson

Also in Attendance:-

Mrs J Crellin - Assistant Director - FinanceMrs J Currie - Senior Democratic Services OfficerMr P Dodson - Area Manager - EdenMs G Elliott - Area Manager - CopelandMr J Grisenthwaite - Assistant Director - Community ServicesMs T Ingham - Area Manager - BarrowMrs K Johnson - Area Manager - South LakelandMr A Moss - Assistant Director - Highways, Transport and FleetMs L Shaw - Area Manager - AllerdaleMrs D Wood - Chief Executive

PART 1 – ITEMS CONSIDERED IN THE PRESENCE OF THE PUBLIC AND PRESS


An apology for absence was received from Mr C Weber.

The Chair welcomed Mr Dodson to his first meeting of the Local Committee Chairs and Leadership.

54 MINUTES OF PREVIOUS MEETING

The minutes of the previous meeting were agreed with the following amendment:-

Mr G Cook and Mrs K Johnson be added to the list of attendees.

Agenda Item 17

2

In relation to Minute No 47 – Strategic Planning (Proposal 7) the Chair of Barrow Local Committee said he had not received the information promised at the last meeting. The Assistant Director – Highways updated the Chair on the work that had been undertaken in relation to this. A camera survey had been carried out in this location, and the results of this were awaited. However, the Assistant Director – Highways reiterated that the responsibility for the defects to the back lane were the responsibility of UU, and that the county council should no longer carry out repairs in this location.

In relation to Minute No 47 – Strategic Planning (Local Committee Allocations – Revenue) the Chair of South Lakeland Local Committee asked a question in relation to unspent balances for Local Member Schemes. The Assistant Director – Finance said this would be dealt with under item 4 on today’s agenda. In relation to Minute No 50 – CCC Representation on the Leader/Programme Groups there had been an action for the Corporate Director – Environment & Community Services to ensure papers for the Leader/Programme Group meetings were sent out to Chairs and Vice Chairs. The Chairs reported that they had not received any papers for these meetings, and it may be that none had been held. The Area Manager (Eden) said he was aware that an AGM had been held recently and he AGREED circulate the minutes from this meeting. The Chair asked the Area Manager to ensure that all papers were sent out to the local committee Chairs and Vice Chairs in future (Action: PD).

55 LOCAL COMMITTEE CHAIRS - FEEDBACK ON BUDGET CONSULTATION

It was AGREED that items 3 and 4 be taken together see Minute 56 for details.

56 LOCAL COMMITTEE BUDGET ALLOCATIONS 2015/16

The Assistant Director – Finance presented a report which updated members on the 2015/16 – 2017/18 budget and Medium Term Financial Plan position. She also outlined the savings propositions relating to local committees. The report also advised members of the indicative revenue and capital allocations for local committees for 2015/16 based on propositions presented to Cabinet on 23 October 2014. She wanted to give the chairs and vice chairs the opportunity to see the proposals going forward and comment on these.

Local Committee Chairs had previously had the opportunity to discuss the proposed savings at their meeting on the 21st November 2014. This paper reminded members of the impact of the proposed revenue savings.

Budget propositions in the public consultation document that were of particular interest to Local Committees were:

3

Proposal 7; Investing in Roads; and Proposal 8; 15% Reduction to Highways Expenditure Proposal F; Reshaping the Highways Strategic Asset Management Team Proposal G; Joined up Community Engagement Proposal J; Reducing Local Committee Bureaucracy

The Assistant Director took members through the arrangements for Early Help Services, following a report to Cabinet in July 2014. The paper to cabinet proposed that £170, 000 was transferred from the total budget of the 11-19 year budget to local committees to provide universal open access services for 11-19 year olds. This was equivalent to the current cost of those universal services provided by smaller community youth groups that received funding of less than £20,000 per annum via the existing contract.

Subsequently in December Cabinet agreed that in order to ensure service continuity and to achieve both greater control and flexibility for the provision of both universal and targeted services, there would be a transition of services for young people aged 11-19 to an in-house service delivery model. In order to effectively manage the change Cabinet agreed to extend the contracts with the current providers for a period of six months.

The result of this decision was that for 2015/16 only six months of the £170,000 11-19 year olds universal open access services budget would be available to local committees. The existing contracts would continue until the 30th September and hence from 1st October local committees would be able to determine how these services would be provided. The allocation of the £85,000 from 1st October 2015 would be based on the updated 0-19 allocations (based on updated population data).

In relation to local committee revenue allocations the Assistant Director – Finance said that as the Council’s overall resources reduced, Cabinet, in allocating these budgets and services to Local Committee, had increased the flexibility in how local committees managed their budgets.

Allocations to individual committees were calculated based on the formula agreed by Cabinet on 3rd March 2011; population adjustments had been made relating to the notional base budget for the General Provision and 0-19 services.

There was a reduction of £330,000 to Local Committee Budgets for 2015/16 resulting from the proposed saving 8 – 15% reduction to Highways Expenditure. This had been apportioned using the same formula as the overall highways budget allocation. The change in respect of saving proposal 7 was a nil impact as Local Committee budgets had reduced for this amount in 2014/15 and this proposed saving would continue that saving into 2015/16.

Overall the indicative Local Committee Budgets for 2015/16 is £7.614m, which is £330,000 less for the Highways saving plus £85,000 for the 11-19 part year allocation. The 2014/15 budget was £7.859m.

4

The 2012/13 and 2013/14 budgets included a Local Member Schemes budget. These budgets were for one year only, but it was agreed that the resources may be spent over a period of two years. Underspending on the 2013/14 Member Schemes budget was carried forward to 2014/15.

Local Committees had subsequently sought guidance in relation to the treatment of balances at the end of 2014/15 in relation to this budget line. The Assistant Director said that it was likely that Cabinet would recommend to Council that any underspends on the Local Members Scheme at 31 March 2015 should be carried forward for a further two years i.e. the money must be spent by 31 March 2017.

The Highways Capital budgets merged into one budget (from 1 April 2012) and it was for individual Local Committees to determine priorities in order to maintain the highway and deliver the Integrated Transport Plan.

The budget consultation document contained Proposal 7 in respect of Highways capital and revenue budgets where it was proposed to replace £2.500m of revenue budget with £2.500m capital resources to invest in more intensive structural work on some roads for a second year following the successful adoption of this approach in 2014/15, this would ensure that a more cost-effective approach to maintaining our road network was delivered. The changes to both the revenue and capital allocations were equivalent, therefore for each Local Committee area the level of reduction in highways revenue funding was equally matched with the increase in highways capital funding.

The Chair of South Lakeland Local Committee asked for clarification on the length of time members would have to spend the Local Member Schemes. The Leader confirmed that the recommendation of Cabinet would be for this to be extended until 2017. However, the ultimate decision on this would be made by full council.

The Chair of Allerdale Local Committee asked if there were any proposed changes to ring-fenced budgets. The Leader confirmed that there were no proposed changes to ring-fenced budgets and that it was proposed to use the same rules as last year for underspends and overspends being carried forward. However, he reiterated this would be a full council decision.

The Vice Chair of South Lakeland asked that on the presumption that the proposed budget changes would be agreed, if it would be possible for Chairs and Vice Chairs to receive an early briefing as soon as possible after the full council meeting on how these changes may impact on local committee budgets. This was AGREED.

The Chief Executive was asked to comment on the detail behind proposals G and J. She explained that in relation to proposals G there were a number of staff currently working in all directorates dealing with community engagement. This proposal was about bringing all these posts together within Community Services to remove duplication and reduce costs.

5

In relation to Proposal J the Chief Executive explained that the council was looking for a more streamlined and effective way of providing services to local committees, especially around highways and the amount of officers attending meetings.

The intention, to help reduce to bureaucracy around highways, was to set up a Highways Improvement Board by mid February, and local committees would be asked to nominate representatives to sit on this. It would be their decision whether it was the current Highways WG Chair, or an alternative member. The group would be chaired by the Cabinet Member for Highways and Transport. The Chief Executive then detailed an example of changes to implementation of TROs which could help reduce the bureaucracy and improve efficiency and effectiveness. The members then debated the proposal and the possible implications for this.

Members were concerned that the proposal suggested could leave individual members vulnerable on social media. The Chair advised that under the proposal the final decision would be made by officers, not members, which should lessen the vulnerability. However, ultimately if there were any TROs deemed as contentious or affecting a number of electoral divisions, there would still be the option for these to be referred to local committees to consider.

Although some members had concerns about these proposals, most of them were in support of it, and felt it would definitely make local committees more efficient and effective.

The Chair outlined to members the issues surrounding the changes to the contracts for Early Help services agreed by Cabinet, and who the successful contractors were for each of these. In relation to changes to youth service provision the Chair asked all local committees and Area Managers to be particularly vigilant during the transition period to ensure that the current youth services were maintained. Although members supported these changes the Cabinet Member for Public Health and Community Services felt it would be advantageous to provide a briefing note for all members on these changes. This was AGREED.

57 UPDATE ON THE PROPOSALS TO TRANSFER THE RESPONSIBILITY OF ON STREET PARKING ENFORCEMENT AND RESIDENTS PARKING PERMITS TO LOCAL COMMITTEES

The Chair of Eden Local Committee asked for an update on the transfer of the responsibility for on-street parking enforcement and parking permits.

In terms of enforcement the Chair said all areas were at different stages:-

Allerdale - already back in houseBarrow - back in house from 23 MarchCarlisle - back in house from 1 February Copeland - already back in houseEden - back in house from 1 FebruarySouth Lakeland already back in house

6

In relation to Allerdale and Copeland the Assistant Director – Highways updated members on the ongoing work being undertaken to ensure a smooth transition for ticketing. Once all the services were back in house, more work would be done on the back office systems supporting this service. In Carlisle and Eden it was ‘business as usual’ for now. Consultation would take place with members, at an appropriate time.

The Chair of Copeland Local Committee said he had noticed a vast improvement in the enforcement within Copeland since it came back in house.He said the Enforcement Team was very responsive and the service was much more effective than previous.

The Chair of South Lakeland Local Committee asked for an update on the current situation within South Lakeland. He had not received any information since the service had been returned to the County Council. The Chair said the County Council was now responsible for enforcement in South Lakeland, but there were still issues to be resolved in this area around joint enforcement. Future proposals for parking permits had not yet been agreed, but it was hoped that a new system would be operational within the next 12 months.

The Chair of Eden Local Committee felt that members would need to be consulted upon these proposals before they were implemented. These comments were noted.

58 UPDATE ON THE PROPOSALS FOR THE PILOT PUBLIC HEALTH GRANT SCHEME IN RELATION TO HEALTHY WEIGHT TO BE ADMINISTERED BY LOCAL COMMITTEES.

The Area Manager (South Lakeland) presented a briefing note which outlined how a pilot grant stream had been identified from within the Public Health ring-fenced funding to help promote local projects that addressed the healthy weight agenda prioritising children and families. The fund would support projects that would change attitudes and behaviours towards healthy eating and physical activity using local assets. This could be through additional activity, education or improving access.

The number of adults that were overweight and obese in Cumbria was higher than the national average for both adults and children. It was hoped to halt the continued rise in unhealthy weight prevalence in adults both and children and aim for a sustainable downward trend. To raise awareness and encourage local projects that could address this a county-wide pilot fund of £150k had been identified from carried over ring-fenced Public Health funding to be used for low cost, evidence based projects (up to £5,000) . It had therefore been agreed to allocate £25,000 to each Local Committee area over the next 12 months (from January 2015) to develop this focus and local based solutions.

7

With the pilot fund being limited to £25k per Local Committee area it was anticipated that some projects may be jointly funded from the Healthy Weights Fund, other community grants and potentially partner contributions. The pilot fund would be delegated to the Area Manager, in accordance with the Neighbourhood Grants process, with consultation with Members undertaken through existing local arrangements (eg grants panels/working groups/neighbourhood forums) or as a minimum, consultation with the Chair and Vice-Chair.

Grants for this fund will be awarded to community based projects and initiatives that will support the healthy weight agenda which include interventions/projects that aim to:

• Increase physical activity • Encourage/educate people to eat a healthy diet • Improve access to healthy food • Support individuals that are overweight and obese to lose weight • Build knowledge, skills and capacity in the local community• Evidence community need

Funded activities must be one or more of the following

• Initiatives that target children or families (children being seen as 0-16 and priority given to 0-11 years)

• A new activity • Developing or improving an existing activity• Extending the range or scale of an activity that the applicant already does

such as offering an activity in a new area or with a different population/group • Help to develop activities to sustain them in the future – such as training staff

or volunteers (or both) to provide food/physical activity or buying new equipment that will be used well in the future

Grant applications would be processed in a similar way to the community grants. A project plan identifying the key benefits and outcomes would also be completed with the applicant. This would provide the baseline for the assessment and ongoing monitoring to ensure the project met its intended objectives and outcomes.

The Area Support Teams would process the application in the normal way and ensure groups and projects met the standard criteria. The Public Health Team would provide specific advice and support and confirm that the project/initiative would support the general aims required. The local members would also be consulted prior to the final decision by the Area Manager.

It was envisaged that Area Managers would work with the public health team to discuss possible projects.

The Chair thanked the Area Manager for the briefing.

8

59 SCHOOL CROSSING PATROLS AT ACADEMY SITES

The Vice Chair of South Lakeland raised the issue of School Crossing Patrols and the difficulty in appointing to vacancies. He felt that there was very little flexibility for local committees within the current system especially in relation to reallocation of budgets if appointments could not be made. Underspent budgets could only be used for road safety schemes and patrols could only be decommissioned by having another survey done, which had a cost associated with it.

The Chair said if local committees had any suggestions on how the services could be provided more efficiently and effectively then Cabinet would be willing to listen.

Members then had a detailed discussion on this, and suggestions were made on how the system may be improved in future, including the possibility of job shares, The Chair was aware that a Scrutiny Review had been undertaken on this in the past and he asked that this be circulated to all local committee Chairs (Action: JC).

60 DATE & TIME OF NEXT MEETING

The next meeting will be held on 13 April 2015 at 10am in The Courts, Carlisle.

The meeting ended at 12.10 pm

county council local committee for eden

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