Annex 3:

Project Monitoring Sheets

(All versions)

PM Form 3-1 Monitoring Sheet Summary

To Chief Representative of JICA Nigeria Office

PROJECT MONITORING SHEETS

Project Title : The Federal Capital Territory Reduction of Non-Revenue Water Project Version of the Sheet: Ver. 0 Term: -

Name: Akinori Miyoshi Title: Chief Advisor Submission Date: 6 November 2014

I. Summary 1 Progress 1-1 Progress of Inputs 1-2 Progress of Activities 1-3 Achievement of Output 1-4 Achievement of the Project Purpose 1-5 Changes of Risks and Actions for Mitigation 1-6 Progress of Actions undertaken by JICA 1-7 Progress of Actions undertaken by Nigerian side 1-8 Other remarkable/considerable issues related/affect to the project (such as other

JICA's projects, activities of counterparts, other donors, private sectors, NGOs etc.) 2 Delay of Work Schedule and/or Problems (if any)2-1 Detail 2-2 Cause 2-3 Action to be taken 2-4 Roles of Responsible Persons/Organization 3 Modification of the Project Implementation Plan3-1 PO 3-2 Other modifications on detailed implementation plan (Remarks: The amendment of R/D and PDM (title of the project, duration, project site(s), target group(s), implementation structure, overall goal, project purpose, outputs, activities, and input) should be authorized by JICA HQ. If the project team deems it necessary to modify any part of R/D and PDM, the team may propose the draft.)

4 Preparation by Nigerian side toward after completion of the Project

II. Project Monitoring Sheet I & II (as attached)

Annex3-1

PM

For

m3-

2M

onito

ring

She

et I

Proj

ect T

itle:

The

Fed

eral

Cap

ital T

errit

ory

Red

uctio

n of

Non

-Rev

enue

Wat

er P

roje

ctVe

rsio

n 1

Proj

ect P

erio

d: O

ctob

er 2

014

to M

arch

201

8D

ated

6 N

ov. 2

014

Impl

emen

ting

Org

aniz

atio

n: F

eder

al C

apita

l Ter

ritor

y A

dmin

istr

atio

n (F

CTA

) / F

eder

al C

apita

l Ter

ritor

y W

ater

Boa

rd (F

CTW

B)

Dic

rect

Ben

efic

iarie

s: F

CTW

B, r

elev

ant s

taff

of F

CTW

B H

eadq

uart

ers

and

pilo

t Are

a O

ffice

sPr

ojec

t Site

: FC

TPi

lot A

rea

Offi

ces:

Jab

i, G

arki

I an

d G

udu

Nar

rativ

e Su

mm

ary

Obj

ectiv

ely

Verif

iabl

e In

dica

tors

Mea

ns o

f Ver

ifica

tion

Impo

rtan

t Ass

umpt

ion

Ach

ieve

men

tR

emar

ks<O

vera

ll G

oal>

Not

e(*)

: Tar

get v

alue

(X%

), w

hich

is e

xpec

ted

to b

e de

term

ined

inth

e m

ediu

m-te

rm s

trate

gic

plan

for N

RW

redu

ctio

n, s

hall

bete

ntat

ivel

y fil

led

whe

n th

e fin

al d

raft

was

app

rove

d by

the

Dire

ctor

of F

CTW

B, w

hich

sha

ll be

fina

lized

whe

n th

e pl

an is

app

rove

d by

FCT A

<Pro

ject

Pur

pose

>

Not

e(**

): Ta

rget

for e

ach

PM

A is

exp

ecte

d to

be

dete

rmin

ed b

y th

een

d of

the

first

qua

rter o

f the

sec

ond

year

<Out

puts

>

Not

e (*

1): N

RW

com

pone

nts

targ

eted

by

Out

put 2

are

(i) i

nvis

ible

leak

age;

(ii)

cust

omer

met

er m

alfu

nctio

n; a

nd (i

ii) il

lega

l con

nect

ion

Leve

l of N

on-R

even

ue W

ater

(NR

W) i

s re

duce

d at

the

serv

ice

area

of

FCTW

B

1a. R

ecor

d of

mon

thly

NR

W ra

tio is

kep

t by

Dis

tribu

tion

Dep

artm

ent f

rom

the

third

qua

rter o

f the

firs

t yea

r of t

he P

roje

ct1b

. Mon

thly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

is re

porte

d to

its m

onth

ly J

oint

Man

agem

ent M

eetin

g fro

m th

e th

ird q

uarte

r of t

hefir

st y

ear o

f the

Pro

ject

1c. Q

uarte

rly N

RW

ratio

of t

he s

ervi

ce a

rea

of F

CTW

B is

repo

rted

to th

e B

oard

of D

irect

ors

of F

CTW

B fr

om th

e th

ird q

uarte

r of t

hefir

st y

ear o

f the

Pro

ject

A. S

taff

of F

CTW

B (i

.e. m

embe

rs o

fN

RW

Man

agem

ent T

eam

and

Pilo

tN

RW

Act

ion

Team

s) tr

aine

d th

roug

hth

e P

roje

ct d

o no

t lea

ve th

e of

fice

inla

rge

num

bers

a. D

ate

of a

ppro

val o

f the

plan

b. R

esul

t of m

onito

ring

byN

RW

Man

agem

ent T

eam

c. R

esul

ts o

f joi

ntas

sess

men

t bas

ed o

n th

ecr

iteria

set

by

the

Pro

ject

d. R

ecor

d of

NR

W ra

tio k

ept

by D

istri

butio

n D

epar

tmen

t

3a&

3b.

Dat

e of

offi

cial

lette

rsu

bmitt

ing

draf

t stra

tegi

cpl

an a

nd a

nnua

l rec

urre

ntan

d ca

pita

l pla

n3c

. Dat

e of

app

rova

l of t

hem

anua

l

2. M

etho

ds/o

pera

tiona

l pro

cedu

res

for e

ffect

ive

NR

W re

duct

ion

are

esta

blis

hed

thro

ugh

pilo

t pro

ject

s at

Pilo

t Met

erin

g A

reas

(PM

As)

und

erpi

lot A

rea

Offi

ces

(*1)

2a. R

ecor

d of

NR

W ra

tioke

pt b

y th

e D

istri

butio

nD

epar

tmen

t2b

. Dat

e of

app

rova

l of t

hem

anua

ls

3a. B

y O

ctob

er 2

017,

dra

ft m

ediu

m-te

rm s

trate

gic

plan

for N

RW

redu

ctio

n (2

018-

2022

) is

subm

itted

by

FCTW

B to

FC

TA fo

r rev

iew

and

appr

oval

3b. B

y O

ctob

er 2

017,

an

annu

al N

RW

redu

ctio

n pl

an (2

018)

isin

corp

orat

ed in

FC

WTB

’s a

nnua

l rec

urre

nt a

nd c

apita

l pla

n (2

018)

for s

ubm

issi

on to

FC

TA fo

r rev

iew

and

app

rova

l3c

. A p

lann

ing

man

ual f

or N

RW

redu

ctio

n is

app

rove

d by

the

Dire

ctor

of F

CTW

B b

y th

e en

d of

the

Pro

ject

3. A

med

ium

-term

stra

tegi

c pl

an o

f FC

TWB

for N

RW

redu

ctio

n is

deve

lope

d, u

tiliz

ing

the

resu

lts o

f Out

put 1

-2 (*

2)

1. L

evel

of N

RW

of t

he s

ervi

ce a

rea

of F

CW

TB is

mon

itore

d re

gula

rly

a. T

he m

ediu

m-te

rm s

trate

gic

plan

for N

RW

redu

ctio

n (2

018-

2022

)is

app

rove

d by

FC

TA b

y th

e en

d of

the

Pro

ject

.b.

NR

W re

duct

ion

oper

atio

ns o

f the

firs

t qua

rter o

f 201

8 sp

ecifi

edin

the

annu

al p

lan

of th

e ab

ove

plan

are

car

ried

out a

ccor

ding

toth

e pl

an b

y FC

TWB

c. R

elev

ant s

taff

of F

CTW

B (i

.e. m

embe

rs o

f NR

W M

anag

emen

tTe

am a

nd P

ilot N

RW

Act

ion

Team

s) b

ecom

e eq

uipp

ed w

ith s

kills

and

know

ledg

e ne

cess

ary

for N

RW

redu

ctio

n ac

cord

ing

to th

ecr

iteria

set

by

the

Pro

ject

for e

ach

leve

ld.

NR

W ra

tio o

f eac

h P

MA

in th

e la

st q

uarte

r of t

he P

roje

ct re

ache

sits

resp

ectiv

e ta

rget

(**)

2a. D

ecre

ase

rate

of N

RW

ratio

for e

ach

Sub

Met

erin

g A

rea

of a

PM

A re

ache

s at

leas

t 80%

of i

ts ta

rget

at t

he e

nd o

f the

resp

ectiv

eN

RW

redu

ctio

n op

erat

ions

2b. T

echn

ical

man

uals

for A

rea

Offi

ce m

anag

ers

and

field

oper

ator

s (i.

e. te

chni

cal o

ffice

rs a

nd m

eter

read

ers)

, inc

ludi

ngau

dio

visu

al m

ater

ials

, are

app

rove

d by

Hea

d of

Dep

artm

ent (

HoD

)fo

r Dis

tribu

tion

and

HoD

for C

omm

erce

by

the

first

qua

rter o

f the

third

yea

r of t

he P

roje

ct

A. P

olic

y su

ppor

t for

NR

W re

duct

ion

is n

ot d

isco

ntin

ued

Pol

icy

supp

ort

for N

RW

redu

ctio

n is

not

disc

ontin

ued

B. N

atur

al d

isas

ter/

pol

itica

l ins

tabi

lity/

eco

nom

ic c

risis

that

affe

ct th

ese

rvic

e ar

ea o

f FC

TWB

do

not

occu

rC

. Act

iviti

es to

impl

emen

t the

med

ium

-tem

stra

tegi

c pl

an a

re n

otdi

scon

tinue

d or

del

ayed

Not

e (*

2): A

med

ium

-term

stra

tegi

c pl

an is

a fi

ve-y

ear p

lan,

whi

ch m

ay in

clud

e m

ediu

m-te

rm ta

rget

, stra

tegi

es a

nd a

ctio

ns, t

imef

ram

e, h

uman

reso

urce

requ

irem

ent,

on-th

e-jo

b tra

inin

g m

echa

nism

, cos

t-ben

efit

anal

ysis

of N

RW

redu

ctio

n, e

tc. I

t is

note

d th

at N

RW

com

pone

nts

addr

esse

d by

the

stra

tegi

c pl

an a

re n

ot li

mite

d to

the

ones

men

tione

d in

(*1)

abo

ve: t

hey

shal

l be

disc

usse

d an

d de

term

ined

in d

evel

opin

g th

e ou

tline

of t

he s

trate

gic

plan

(thr

ough

Act

ivity

3-4

).

Pro

ject

Mon

itor

ing

She

et I

(R

evis

ion

ofP

roje

ct D

esig

n M

atri

x)

a: A

nnua

l NR

W ra

tio is

redu

ced

to X

%(*

) at t

he e

nd o

f the

yea

r20

21a.

Rec

ord

of N

RW

ratio

kep

tby

Dis

tribu

tion

Dep

artm

ent

1a. M

onth

ly re

cord

of N

RW

ratio

.1b

&1c

. M

ater

ial f

orm

eetin

gs s

ubm

itted

by

the

Dis

tribu

tion

Dep

artm

ent

Cap

acity

of F

CTW

B fo

r NR

W re

duct

ion

is s

treng

then

ed

Annex3-2

PM

For

m3-

2M

onito

ring

She

et I

Act

iviti

esIm

port

ant A

ssum

ptio

nTh

e N

iger

ian

Side

The

Japa

nese

Sid

e

Pre-

Con

ditio

ns

Issu

es &

Cou

nter

mes

ures

Not

e (*

3) S

elec

tion

crite

ria o

f PM

A a

re a

s fo

llow

s: (i

) Saf

ety

for n

ight

wor

ks is

sec

ured

in m

easu

ring

min

imum

nig

ht fl

ow: (

ii) D

istri

butio

n ne

twor

k is

sep

arat

ed a

nd it

is e

asy

to is

olat

e it

in m

easu

ring

NR

W ra

tio: a

nd (i

ii) N

RW

ratio

is s

uppo

sedl

y hi

gh.

Not

e (*

4) W

orki

ng G

roup

for N

RW

pla

nnin

g w

ould

con

sist

of P

roje

ct M

anag

er (a

s ch

air)

, Dep

uty

Pro

ject

Man

ager

, Tec

hnic

al M

anag

ers,

Hea

d of

Fin

ance

Dep

t., H

ead

of P

rodu

ctio

n D

ept.,

Hea

d of

PR

S U

nit,

and

mem

bers

of N

RW

Man

agem

ent T

eam

.

Trai

ning

of t

he N

iger

ian

Proj

ect P

erso

nnel

in J

apan

Four

per

sons

mut

ually

agre

ed u

pon

will

be

train

edin

Jap

an a

nnua

lly

Equi

pmen

t1.

Bul

k m

eter

s fo

r wat

ertre

atm

ent p

lant

s2.

Wat

er fl

ow m

eter

s,va

lves

, and

cus

tom

er m

eter

sfo

r SM

A3.

Lea

kage

det

ectio

neq

uipm

ent f

or P

MA

4. P

ipe

repa

ir eq

uipm

ent f

orP

MA

5. V

ehic

les(

Pic

k-up

s)6.

Oth

er e

quip

men

t mut

ually

agre

ed u

pon

as n

eces

sary

2-1

Rev

iew

exi

stin

g N

RW

red

uctio

n op

erat

ions

at e

ach

pilo

t Are

a O

ffice

2-2

Con

duct

cap

acity

ass

essm

ent o

f the

rele

vant

sta

ff of

eac

h pi

lot A

rea

Offi

ce2-

3 Id

entif

y an

d se

lect

a P

ilot M

eter

ing

Are

a (P

MA

) for

eac

h pi

lot A

rea

Offi

ce b

ased

on

the

sele

ctio

n cr

iteria

of P

MA

(*3)

2-4

Pre

pare

/upd

ate

dist

ribut

ion

netw

ork

draw

ings

for e

ach

PM

A2-

5 In

stal

l wat

er fl

ow m

eter

s to

eac

h P

MA

and

mea

sure

in/o

utflo

ws

mon

thly

2-6

Zone

eac

h P

MA

into

Sub

Met

erin

g A

reas

(SM

A)

2-7

Isol

ate

a S

MA

by

inst

allin

g va

lves

2-8

Upd

ate

the

dist

ribut

ion

netw

ork

draw

ings

for e

ach

SM

A2-

9 M

easu

re a

n in

itial

leve

l of N

RW

of e

ach

SM

A2-

10 D

etec

t tar

get N

RW

com

pone

nts

(i.e.

invi

sibl

e le

akag

e, c

usto

mer

met

er m

alfu

nctio

n, a

nd il

lega

l con

nect

ion)

of e

ach

SM

A2-

11 D

evel

op a

NR

W re

duct

ion

oper

atio

n pl

an o

f eac

h S

MA

,inc

ludi

ngre

duct

ion

targ

et, f

or re

view

by

Hea

d of

Dis

tribu

tion

Dep

artm

ent

2-12

Rev

iew

and

app

rove

NR

W re

duct

ion

oper

atio

n pl

an o

f eac

h S

MA

2-13

Impl

emen

t the

NR

W re

duct

ion

oper

atio

ns a

t eac

h S

MA

2-14

Mon

itor t

he p

rogr

ess

of th

e N

RW

redu

ctio

n op

erat

ions

of e

ach

SM

A2-

15 M

easu

re le

vel o

f NR

W o

f eac

h S

MA

at t

he e

nd o

f the

resp

ectiv

eop

erat

ions

2-16

Pre

pare

a re

port

on p

ilot p

roje

cts,

cov

erin

g A

ctiv

ity 2

-1~2

-15

2-17

Dev

elop

man

uals

for N

RW

redu

ctio

n fo

r Are

a O

ffice

man

ager

s an

dfie

ld o

pera

tors

(i.e

. tec

hnic

al o

ffice

rs a

nd m

eter

read

ers)

, inc

ludi

ng a

udio

visu

al m

ater

ials

A Fu

rnis

hed

offic

es fo

r Jap

anes

eE

xper

t Tea

m a

re s

ecur

ed a

tH

eadq

uarte

rs a

nd e

ach

Pilo

t Are

aO

ffice

of F

CTW

BB

Pro

ject

Per

sonn

el is

ass

igne

d w

ithth

e fin

aliz

ed li

st

Japa

nese

Exp

erts

1. C

hief

Adv

isor

/ N

RW

Red

uctio

n P

lann

ing

2. D

eput

y C

hief

Adv

isor

/N

RW

Red

uctio

n P

lann

ing

3. N

RW

Red

uctio

nO

pera

tions

Man

agem

ent

4. L

eaka

ge D

etec

tion

Tech

nolo

gy5.

Com

mer

cial

Los

s6.

Hyd

raul

ic A

naly

sis

/ GIS

7. P

rocu

rem

ent

Man

agem

ent /

Coo

rdin

ator

8. O

ther

exp

erts

mut

ually

agre

ed u

pon

as n

eces

sary

1-1

Inst

all b

ulk

met

ers

to w

ater

trea

tmen

t pla

nts

1 an

d 2

1-2

Mea

sure

mon

thly

wat

er p

rodu

ctio

n of

wat

er tr

eatm

ent p

lant

s 1,

2 ,3

,an

d 4

1-3

Tally

the

abov

e w

ater

pro

duct

ion

data

mon

thly

1-4

Cal

cula

te th

e m

onth

ly w

ater

con

sum

ptio

n ba

sed

on th

e bi

lling

dat

a1-

5 C

alcu

late

mon

thly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

usi

ngth

e da

ta o

btai

ned

from

Act

ivity

1-3

and

1-4

Inpu

ts

3-1

Est

ablis

h a

Wor

king

Gro

up fo

r NR

W p

lann

ing

(*4)

3-2

Rev

iew

exi

stin

g pl

ans,

impl

emen

tatio

n st

ruct

ure,

on-

the-

job

train

ing

mec

hani

sm, e

tc. r

elat

ed to

NR

W re

duct

ion

at F

CTW

B3-

3 C

ondu

ct h

ydra

ulic

and

wat

er p

ress

ure

dist

ribut

ion

anal

yses

of t

hepi

pelin

e ne

twor

ks3-

4 D

evel

op o

utlin

es o

f the

med

ium

-term

stra

tegi

c pl

an a

nd it

s an

nual

NR

W re

duct

ion

plan

3-5

Dev

elop

the

first

med

ium

-term

stra

tegi

c pl

an (2

018-

2022

) for

appr

oval

by

FCTA

3-6

Dev

elop

an

annu

al N

RW

redu

ctio

n pl

an b

ased

on

the

stra

tegi

c pl

anas

an

inte

gral

par

t of a

n an

nual

recu

rren

t and

cap

ital p

lan

of F

CTW

B fo

rap

prov

al b

y FC

TA3-

7 D

evel

op a

pla

nnin

g m

anua

l for

NR

W re

duct

ion

Proj

ect P

erso

nnel

1. P

roje

ct D

irect

or: D

irect

or o

f Eco

nom

ic P

lann

ing,

Res

earc

h an

dS

tatis

tic D

epar

tmen

t, FC

TA2.

Pro

ject

Man

ager

: Dire

ctor

of F

CTW

B3.

Dep

uty

Pro

ject

Man

ager

: HoD

for A

dmin

istra

tion

and

Sup

ply/

FCTW

B4.

Tec

hnic

al M

anag

ers

(Als

o Le

ader

s of

NR

W M

anag

emen

tTe

am):

HoD

for D

istri

butio

n an

d H

oD fo

r Com

mer

ce /F

CTW

B5.

Mem

bers

of N

RW

Man

agem

ent T

eam

(FC

TWB

):- H

ead

of S

peci

al P

roje

ct U

nit o

f Dis

tribu

tion

Dep

artm

ent (

asC

oord

inat

or)

- Rel

evan

t Hea

d of

Uni

t (H

oU) a

nd o

ffice

rs o

f the

Dis

tribu

tion

Dep

artm

ent,

Com

mer

ce D

epar

tmen

t, an

d A

dmin

istra

tion

and

Sup

ply

Dep

artm

ent

6. H

eads

of o

ther

rele

vant

Dep

artm

ents

and

Uni

t of F

CTW

B: H

oDfo

r Fin

ance

, HoD

for P

rodu

ctio

n, H

oU fo

r Pla

nnin

g R

esea

rch

and

Sta

tistic

s (P

RS

)7.

Mem

bers

of N

RW

Act

ion

Team

: Are

a M

anag

er, A

ssis

tant

Are

aM

anag

er (D

istri

butio

n), A

ssis

tant

Are

a M

anag

er (C

omm

erce

),te

chni

cal o

ffice

rs (D

istri

butio

n) a

nd m

eter

read

ers

(Com

mer

ce) o

fea

ch p

ilot A

rea

Offi

ce8.

Oth

er p

erso

nnel

mut

ually

agr

eed

upon

as

nece

ssar

y

Land

, Bui

ldin

g an

d Fa

cilit

ies

1. O

ffice

bui

ldin

g an

d fa

cilit

ies

nece

ssar

y fo

r the

impl

emen

tatio

n of

the

Pro

ject

2. O

ffice

spa

ces

and

nece

ssar

y fa

cilit

ies

for t

he J

apan

ese

Exp

erts

at th

e FC

TWB

Hea

dqua

rters

and

eac

h P

ilot A

rea

Offi

ce, i

nclu

ding

inte

rnet

con

nect

ion

and

air c

ondi

tione

rs3.

Oth

er fa

cilit

ies

mut

ually

agr

eed

upon

as

nece

ssar

y

Loca

l Cos

ts1.

Cos

t for

inst

alla

tion,

ope

ratio

n an

d m

aint

enan

ce o

f the

prov

ided

equ

ipm

ent a

nd c

ost f

or p

ipe

repa

ir at

PM

As

2. A

dmin

istra

tion

and

oper

atio

nal c

osts

, inc

ludi

ng c

osts

for

loca

l tra

vel f

or th

e P

roje

ct P

erso

nnel

A N

atur

al d

isas

ter/p

oliti

cal/

inst

abili

ty/e

cono

mic

cris

is th

at a

ffect

the

proj

ect a

ctiv

ities

do

not o

ccur

Annex3-3

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Achie

veme

ntIss

ue &

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

3132

3334

3536

3738

3940

4142

Coun

terme

asur

esOu

tput

-11-

1R/

DW

PSu

rvey

Instal

lation

1-2

R/D

WP

1-3

R/D

WP

1-4

R/D

WP

Revie

wSy

stem

Modif

icatio

n1-

5R/

DW

P

Outp

ut-2

2-1

R/D

WP

2-2

R/D

WP

Base

line

Inter

im-1

Inter

im-2

Final

2-3

R/D

WP

2-4

R/D

WP

2-5

R/D

WP

2-6

R/D

WP

2-7

R/D

WP

2-8

R/D

WP

2-9

R/D

WP

2-10

R/D

WP

2-11

R/D

WP

Each

SMA

2-12

R/D

WP

2-13

R/D

WP

2-14

R/D

WP

2-15

R/D

WP

2-16

R/D

Inter

imFin

alW

PInt

erim

Final

2-17

R/D

Draft

Finali

zatio

nMo

difica

tion

WP

Draft

Finali

zatio

nMo

difica

tion

Outp

ut-3

3-1

R/D

WP

3-2

R/D

WP

3-3

R/D

WP

3-4

R/D

WP

3-5

R/D

WP

3-6

R/D

WP

3-7

R/D

WP

Oct

Nov

Meas

ure i

n/outf

lows

Surve

y wate

r con

sump

tion

Calcu

late N

RW ra

tio

Detec

t invis

ible l

eaka

geDe

tect c

ustom

er m

eter m

alfun

ction

Detec

t illeg

al co

nnec

tion

Oper

ation

for in

visibl

e lea

kage

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Dec

Jan

Feb

Mar

Sep

Oct

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Instal

l bulk

mete

rs to

water

trea

tmen

tpla

nts 1

and 2

Meas

ure m

onthl

y wate

r pro

ducti

on of

water

trea

tmen

t plan

ts 1,

2, 3,

and 4

Tally

the a

bove

wate

r pro

ducti

on da

tamo

nthly

Deve

lop m

anua

ls for

NRW

redu

ction

for

Area

Offic

e man

ager

s and

field

oper

ators

(i.e. te

chnic

al off

icers

and

meter

read

ers),

inclu

ding a

udio

visua

lma

terial

s

Activ

ities

Instal

l wate

r flow

mete

rs to

each

PMA

and m

easu

re in

/outflo

ws m

onthl

yZo

ne ea

ch P

MA in

to Su

b Mete

ring

Area

s (SM

A)Iso

late a

SMA

by in

stallin

g valv

es

Upda

te the

distr

ibutio

n netw

ork

draw

ings f

or ea

ch S

MAMe

asur

e an i

nitial

leve

l of N

RW of

each

SMA

Detec

t targ

et NR

W co

mpon

ents

(i.e.

invisi

ble le

akag

e, cu

stome

r mete

rma

lfunc

tion,

and i

llega

l con

necti

on) o

fea

ch S

MA

Calcu

late t

he m

onthl

y wate

rco

nsum

ption

base

d on t

he bi

lling d

ataCa

lculat

e mon

thly N

RW ra

tio of

the

servi

ce ar

ea of

FCT

WB

using

the d

ataob

taine

d fro

m Ac

tivity

1-3 a

nd 1-

4

Revie

w ex

isting

NRW

redu

ction

oper

ation

s at e

ach p

ilot A

rea O

ffice

Cond

uct c

apac

ity as

sess

ment

ofor

ganiz

ation

and t

he re

levan

t staf

fIde

ntify

and s

elect

a Pilo

t Mete

ring A

rea

(PMA

) for

each

Pilo

t Are

a Offic

e bas

edon

the s

electi

on cr

iteria

of P

MAPr

epar

e/upd

ate di

stribu

tion n

etwor

kdr

awing

s for

each

PMA

Deve

lop a

plann

ing m

anua

l for N

RWre

ducti

on

Estab

lish a

Wor

king G

roup

for N

RWre

ducti

on pl

annin

g

Leve

l of N

RW o

f the

serv

ice ar

ea o

f FCT

WB

is m

onito

red

regu

larly

Meth

ods/o

pera

tiona

lpr

oced

ures

for e

ffect

iveNR

W re

duct

ion

are

esta

blish

ed th

roug

hpi

lot p

rojec

ts at

Pilo

tMe

terin

g Ar

eas (

PMAs

)un

der p

ilot A

rea O

ffice

s

A m

ediu

m-te

rm st

rate

gic

plan

of F

CTW

B fo

r NRW

redu

ctio

n is

deve

lope

d,ut

ilizin

g th

e res

ults

of

Outp

ut-1

&2

Oper

ation

for c

ustom

er m

eter

Oper

ation

for il

legal

conn

ectio

n

Oper

ation

for in

visibl

e lea

kage

Oper

ation

for c

ustom

er m

eter

Oper

ation

for il

legal

conn

ectio

n

Meas

ure i

n/outf

lows

Surve

y wate

r con

sump

tion

Calcu

late N

RW ra

tio

Revie

w ex

isting

plan

s, im

pleme

ntatio

nstr

uctur

e, on

-the-

job tr

aining

mech

anism

, etc.

relat

ed to

NRW

redu

ction

at F

CTW

BCo

nduc

t hyd

rauli

c and

wate

r pre

ssur

edis

tributi

on an

alyse

s of th

e pipe

line

netw

orks

Deve

lop ou

tlines

of th

e med

ium-te

rmstr

ategic

plan

and i

ts an

nual

NRW

redu

ction

plan

(app

rova

l by t

heDi

recto

r)

Deve

lop a

NRW

redu

ction

oper

ation

plan o

f eac

h SMA

, inclu

ding r

educ

tion

targe

t for r

eview

by H

ead o

f Dist

ributi

onDe

partm

ent

Revie

w an

d app

rove

NRW

redu

ction

oper

ation

plan

of ea

ch S

MAIm

pleme

nt NR

W re

ducti

on op

erati

ons a

tea

ch S

MA

Monit

or th

e pro

gres

s of th

e NRW

redu

ction

oper

ation

s of e

ach S

MA

Meas

ure l

evel

of NR

W of

each

SMA

atthe

end o

f the r

espe

ctive

oper

ation

s

Prep

are a

repo

rt on

pilot

proje

cts,

cove

ring A

ctivit

y 2-1

~2-1

5

Deve

lop th

e firs

t med

ium-te

rm st

rateg

icpla

n (20

18-2

022)

for a

ppro

val b

y FCT

ADe

velop

an an

nual

NRW

redu

ction

plan

base

d on t

he st

rateg

ic pla

n as a

nint

egra

l par

t of a

n ann

ual re

curre

nt an

dca

pital

plan o

f FCT

WB

for ap

prov

al by

FCTA

OnemonthbeforePresidentialElectionon14thFebruary

Annex3-4

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Issue

Solut

ion1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

3233

3435

3637

3839

4041

42JIC

A Ex

pert

1Ak

inori M

IYOS

HIR/

D C

hief A

dviso

r / N

RW R

educ

tion P

lannin

gW

P2

Take

toshi

FUJIY

AMA

R/D

Dep

uty C

hief A

dviso

r / N

RW R

educ

tion P

lannin

gW

P3

Toru

TOY

ODA

R/D

NRW

Red

uctio

n Ope

ratio

ns M

anag

emen

tW

P4

Kiyo

shi K

IYAM

AR/

D Le

akag

e Dete

ction

Tec

hnolo

gyW

P5

Taku

ji OKU

BOR/

D C

omme

rcial

Loss

WP

6Sh

inta S

EGAW

AR/

D H

ydra

ulic A

nalys

is / G

ISW

P7

Kazu

hiro I

SHIU

RAR/

D P

rocu

reme

nt Ma

nage

ment

/ Coo

rdina

torW

PEq

uipm

ent

1Le

akag

e dete

ction

equip

ment

R/D

*3PM

Asin

Japa

n(JI

CA)

WP

Tend

er &

Deli

very

2Bu

lk me

ters (

ultra

sonic

flow

meter

)R/

D*W

TPin

Japa

n(JI

CA E

xper

t)W

PTe

nder

3W

ater m

eter,

flow

meter

and v

alves

R/D

*3PM

Asin

Nige

ria(JI

CA E

xper

t)W

PTe

nder

& D

elive

ry4

Pipe

repa

ir equ

ipmen

tR/

D*3

PMAs

in Ni

geria

(JICA

)W

P5

Vehic

les (P

ickup

truc

k)R/

D*L

eaka

ge D

etecti

onin

Nige

ria(JI

CA)

WP

6GI

S so

ftwar

e, off

ice eq

uipme

ntR/

D*F

CTW

B HQ

sin

Nige

ria(JI

CA)

WP

Loca

l Con

sulta

nt1

Modif

icatio

n of b

illing

and c

ollec

tion S

ystem

R/D

WP

2GI

S an

d data

base

train

ingR/

DW

PTr

ainin

g in

Japa

nR/

DW

P

R/D

WP

Phas

e-1 (

Oct 2

014 -

Dec

2016

, 27 m

onths

)Ph

ase-

2 (Ja

n 201

7 - M

ar 20

18, 1

5 mon

ths)

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Issue

Solut

ion1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

3233

3435

3637

3839

4041

42Pl

anni

ng, M

onito

ring

and

Coor

dina

tion

1R/

DJC

C to

discu

ss A

PO w

ill be

WP

in No

vemb

er2

R/D

WP

3R/

DAP

O wi

ll be p

repa

red i

nW

PFC

TWB'

s ann

ual re

curre

nt an

d4

R/D

Prog

ress

of pr

eviou

s mon

thW

Pne

xt mo

nth, is

sues

&solu

tions

,5

R/D

Prog

ress

of pr

eviou

s qua

rter

WP

next

quar

ter, is

sues

&solu

tions

,6

R/D

Achie

veme

nt of

PDM

and

WP

PO m

onito

red

7R/

DW

P8

R/D

WP

9R/

DKi

ck of

fFin

alW

PKi

ck of

fFin

al10

Colle

ct an

d org

anize

data

for In

dicato

rs of

PDM

Indica

tor fo

r Pro

ject P

urpo

sea

R/D

Indica

tor fo

r Pro

ject P

urpo

seW

Pb

Cond

uct jo

int ca

pacit

y ass

essm

ent o

f the r

eleva

nt sta

ffR/

DInd

icator

for P

rojec

t Pur

pose

Prep

are C

apac

ity D

evelo

pmen

t (CD

) Plan

WP

Base

line

Inter

im-1

Inter

im-2

Final

cR/

DInd

icator

for P

rojec

t Pur

pose

WP

dR/

DW

PRe

ports

/ Doc

umen

ts11

R/D

WP

12R/

DW

P13

R/D

WP

Publ

ic Re

latio

ns14

R/D

WP

15R/

DW

PMo

nito

ring

and

Evalu

atio

n in

the P

ost-P

rojec

t per

iod

16Po

st Mo

nitor

ing by

JICA

(not

desc

ribed

here

)17

Post

Evalu

ation

by JI

CA(n

ot de

scrib

ed he

re)

Jan

Feb

Oct

Nov

Dec

Feb

Mar

Apr

May

Jun

Aug

Sep

Oct

Nov

Dec

Apr

May

Apr

May

Jun

Jul

Aug

Jan

Jul

Jul

Aug

Sep

Jul

Aug

Sep

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Proje

ct Co

imple

tion R

epor

t

Wor

k Plan

Deve

lop cr

iteria

for c

apac

ity as

sess

ment

for ea

ch le

vel o

f the

relev

ant s

taff (

i.e. m

embe

rs of

NRW

Mgm

t and

Acti

on T

eams

)

Set r

educ

tion t

arge

t for e

ach P

MA by

the f

irst q

uarte

r of th

e sec

ond

year

Jan

Inpu

ts (t

he Ja

pane

se si

de)

Dura

tion

/ Pha

sing

Colle

ct an

d org

anize

for I

ndica

tors f

or se

mi-a

nnua

l Join

t Mon

itorin

g

Proje

ct Pr

ogre

ss R

epor

t

Orga

nize J

oint C

oord

inatio

n Com

mitte

e (JC

C)

Deve

lop D

etail P

lan of

Ope

ratio

ns (D

PO) f

or re

view

and a

ppro

val b

yJC

CDe

velop

Ann

ual P

lan of

Ope

ratio

ns (A

PO) f

or re

view

and a

ppro

val

by JC

C

Moni

torin

g Pl

anAp

rMa

yJu

n

Mar

Nov

Dec

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Sep

Oct

Nov

Dec

Feb

Mar

Jun

Jul

Aug

Sep

Oct

Mar

Oct

Nov

Dec

Jan

Feb

Mar

Jan

Feb

Deve

lop P

rojec

t Web

site

Prep

ratio

n of p

ublic

relat

ions m

ateria

ls

Orga

nize m

onthl

y tec

hnica

l mee

tings

Orga

nize q

uarte

rly pr

oject

meeti

ngs

Cond

uct J

oint M

onito

ring s

emi-a

nnua

lly

Subm

it Mon

itorin

g She

et to

JICA

Nige

ria O

ffice s

emi-a

nnua

lly

Monit

oring

Miss

ion fr

om JI

CA fo

r Join

t Rev

iew

Orga

nize i

nform

ation

shar

ing se

mina

rs for

FCT

WB/

FCTA

, inclu

ding

Area

Offic

es

OnemonthbeforePresidentialElectionon14thFebruary

Annex3-5

PM Form 3-2 Monitoring Sheet II

Project Monitoring Sheet II (Revision of Plan of Operation)Responsibility of Members

Version 1Project Title: The Federal Capital Territory Reduction of Non-Revenue Water Project Dated 6 Nov. 2014

Responsible Responsible Other Major InputOrganization Person Implementors JICA Experts Remarks

(Nigeria) (Nigeria) (Nigeria) Japan NigeriaOutput-1 Dist. Dpt HoD(Dist) Chief Advisor (CA), Dy.CA

1-1 R/D Dist. Dpt HoU(Pipeline)/D Tech Officers (Pipeline) CA, Dy.CA Bulk meters Installation, Prod Dpt will be consultedWP Prod. Dpt HoU(Metering)/D O&M cost

1-2 R/D Dist. Dpt HoU(Pipeline)/D Tech Officers (Pipeline) CA, Dy.CA If bulks are installed inside the plants,WP Prod. Dpt HoU(Prod)/Prod Tech Officers (Prod) Prod Dept shall measure.

1-3 R/D Dist. Dpt HoU(Water Monitoring) HoU(Water Monitoring) CA, Dy.CAWP

1-4 R/D Com Dpt HoU(Billing)/C Billing staff CA, Dy.CA Cost forWP software

1-5 R/D Dist. Dpt HoU(Logistics)/D Logistics officer CA, Dy.CAWP

Output-2 Dist. Dpt, Com. Dept HoD(Dist)(Com) CA and other Experts Vehicles O&M cost2-1 R/D Dist. Dpt, Com. Dpt HoD(Dist)(Com) AM, AAM (Dist)(Com) CA, Dy.CA, NRW reduction

WP2-2 R/D Dist. Dpt, Com. Dpt HoD(Dist)(Com) NRW Mgt Team CA and other Experts

WP2-3 R/D Dist. Dpt, Com. Dpt HoD(Dist)(Com) NRW Mgt Team CA, Dy.CA, NRW reduction

WP AM, AAM (Dist)(Com)

2-4 R/D Dist. Dpt HoD(Dist) HoU(Logistics)&officers NRW reduction,WP HoU(GIS)&officers Hydraulic analysis

2-5 R/D Dist. Dpt Area Manager(AM) AAM(Dist) NRW reduction, Water flow Installation andWP Tech Officers(Dist) Hydraulic analysis meters O&M cost

2-6 R/D Dist. Dpt HoU(Logistics)/D AM, AAM(Dist)(Com) NRW reduction,WP HoU(Metering)/D HoU(GIS)&officers Hydraulic analysis

2-7 R/D Dist. Dpt AM Tech Officers(Dist) NRW reduction Valves Installation andWP AAM(Dist) O&M cost

2-8 R/D Dist. Dpt HoU(Logistics)/D AAM(Dist),HoU(GIS)&officers NRW reduction,WP HoU(Logistics)&officers Hydraulic analysis

2-9 R/D Dist. Dpt HoD(Dist) NRW reductionWP

Area Office AAM(Dist) Tech Officers(Dist) NRW reductionArea Office AAM(Com) Meter Readers(Com) NRW reductionDist Dpt HOU(Logstics)/D Logistics Officer NRW reduction

2-10 R/D Dist. Dpt, Com. Dpt AM NRW reductionWP

Dist. Dpt AAM(Dist) Tech Officers(Dist) Leakage detection Detection equip. O&M cost Staff of Pipeline Unit (Dist) will join.Com. Dpt AAM(Com), HoU(Metering)/D Meter Readers(Com) Com LossDist. Dpt, Com. Dpt AAM(Dist)(Com),HoU(Detec)/C Meter Readers(Com) Com Loss Staff of Detection Unit (Com) will join.

2-11 R/D Dist. Dpt AM AAM (Dist)(Com) NRW reduction, LeakageWP detection, Com Loss

Each SMA

2-12 R/D Dist Dpt HoD(Dist) Relevant HoUs NRW reductionWP

2-13 R/D Dist. Dpt, Com. Dpt AM NRW reductionWP

Dist. Dpt AAM(Dist) Tech Officers(Dist) Leakage detection Repair equip. Repair costCom. Dpt AAM(Com), HoU(Metering)/D AAM(Com), HoU(Metering)/D Com Loss Cust. Meters Install, O&M costDist. Dpt, Com. Dpt AAM(Dist)(Com),HoU(Detec)/C AAM(Dist)(Com),HoU(Detec)/C Com Loss

2-14 R/D Area Office AM NRW reductionWP

Dist. Dpt AAM(Dist) Tech Officers(Dist) Leakage detectionCom. Dpt AAM(Com), HoU(Metering)/D AAM(Com), HoU(Metering)/D Com LossDist. Dpt, Com. Dpt AAM(Dist)(Com),HoU(Detec)/C AAM(Dist)(Com),HoU(Detec)/C Com Loss

2-15 R/D Area Office AM NRW reductionWP

Area Office AAM(Dist) Tech Officers(Dist) NRW reductionArea Office AAM(Com) Meter Readers(Com) NRW reductionDist Dpt HOU(Logstics)/D Logistics Officer NRW reduction

2-16 R/D Dist. Dpt, Com. Dpt HoD(Dist)(Com) NRW Mgt Team, AM, CA, Dy.CA, NRW reduction,WP Leakage detection, Com loss

2-17 R/D Dist. Dpt, Com. Dpt HoD(Dist)(Com) NRW Mgt Team, AM, CA, Dy.CA, NRW reduction,WP AAM (Dist)(Com) Leakage detection, Com

Coordinator

Output-3 FCTWB PM CA, Dy.CA3-1 R/D FCTWB PM Working Group CA, Dy.CA, NRW reduction

WP3-2 R/D FCTWB PM Working Group CA, Dy.CA, NRW reduction

WP

3-3 R/D Dist Dpt HoU(Logistics)/D HoU(Logistics)&officers Hydraulic analysisWP HoU(Pipeline)/D HoU(GIS)&officers

HoU(Pipeline)&officers3-4 R/D FCTWB PM Working Group CA, Dy.CA, NRW reduction

WP

3-5 R/D FCTWB PM Working Group CA, Dy.CA, NRW reductionWP

3-6 R/D FCTWB PM Working Group CA, Dy.CA, NRW reductionWP

3-7 R/D FCTWB PM Working Group CA, Dy.CA, NRW reductionWP

Measure in/outflowsSurvey water consumptionCalculate NRW ratio

Detect invisible leakageDetect customer meter malfunctionDetect illegal connection

Operation for invisible leakage

Install bulk meters to water treatmentplants 1 and 2Measure monthly water production ofwater treatment plants 1, 2, 3, and 4Tally the above water production datamonthly

Develop manuals for NRW reduction forArea Office managers and fieldoperators (i.e. technical officers andmeter readers), including audio visualmaterials

Activities

Install water flow meters to each PMAand measure in/outflows monthlyZone each PMA into Sub MeteringAreas (SMA)Isolate a SMA by installing valves

Update the distribution networkdrawings for each SMAMeasure an initial level of NRW of eachSMA

Detect target NRW components (i.e.invisible leakage, customer metermalfunction, and illegal connection) ofeach SMA

Calculate the monthly waterconsumption based on the billing dataCalculate monthly NRW ratio of theservice area of FCTWB using the dataobtained from Activity 1-3 and 1-4

Review existing NRW reductionoperations at each pilot Area OfficeConduct capacity assessment oforganization and the relevant staffIdentify and select a Pilot Metering Area(PMA) for each Pilot Area Office basedon the selection criteria of PMAPrepare/update distribution networkdrawings for each PMA

Develop a planning manual for NRWreduction

Establish a Working Group for NRWreduction planning

Level of NRW of theservice area of FCTWBis monitored regularly

Methods/operationalprocedures for effectiveNRW reduction areestablished throughpilot projects at PilotMetering Areas (PMAs)under pilot Area Offices

A medium-term strategicplan of FCTWB for NRWreduction is developed,utilizing the results ofOutput-1&2

Operation for customer meterOperation for illegal connection

Operation for invisible leakageOperation for customer meterOperation for illegal connection

Measure in/outflowsSurvey water consumptionCalculate NRW ratio

Review existing plans, implementationstructure, on-the-job trainingmechanism, etc. related to NRWreduction at FCTWBConduct hydraulic and water pressuredistribution analyses of the pipelinenetworksDevelop outlines of the medium-termstrategic plan and its annual NRWreduction plan (approval by theDirector)

Develop a NRW reduction operationplan of each SMA, including reductiontarget for review by Head of DistributionDepartmentReview and approve NRW reductionoperation plan of each SMAImplement NRW reduction operations ateach SMA

Monitor the progress of the NRWreduction operations of each SMA

Measure level of NRW of each SMA atthe end of the respective operations

Prepare a report on pilot projects,covering Activity 2-1~2-15

Develop the first medium-term strategicplan (2018-2022) for approval by FCTADevelop an annual NRW reduction planbased on the strategic plan as anintegral part of an annual recurrent andcapital plan of FCTWB for approval byFCTA

Annex3-6

PM Form 3-2 Monitoring Sheet II

Project Monitoring Sheet II (Revision of Plan of Operation)Responsibility of Members

Version 1Project Title: The Federal Capital Territory Reduction of Non-Revenue Water Project Dated 6 Nov. 2014

Remarks

JICA Expert1 Akinori MIYOSHI R/D

Chief Advisor / NRW Reduction Planning WP2 Taketoshi FUJIYAMA R/D

Deputy Chief Advisor / NRW Reduction Planning WP3 Toru TOYODA R/D

NRW Reduction Operations Management WP4 Kiyoshi KIYAMA R/D

Leakage Detection Technology WP5 Takuji OKUBO R/D

Commercial Loss WP6 Shinta SEGAWA R/D

Hydraulic Analysis / GIS WP7 Kazuhiro ISHIURA R/D

Procurement Management / Coordinator WPEquipment

1 Leakage detection equipment R/D*3PMAs in Japan (JICA) WP

2 Bulk meters (ultrasonic flow meter) R/D*WTP in Japan (JICA Expert) WP

3 Water meter, flow meter and valves R/D*3PMAs in Nigeria (JICA Expert) WP

4 Pipe repair equipment R/D*3PMAs in Nigeria (JICA) WP

5 Vehicles (Pickup truck) R/D*Leakage Detection in Nigeria (JICA) WP

6 GIS software, office equipment R/D*FCTWB HQs in Nigeria (JICA) WP

Local Consultant1 Modification of billing and collection System R/D

WP2 GIS and database training R/D

WPTraining in Japan R/D

WP

R/DWP

Responsible Responsible Other Major InputOrganization Person Implementors JICA Experts Remarks

(Nigeria) (Nigeria) (Nigeria) Japan NigeriaPlanning, Monitoring and Coordination

1 R/D FCTWB PM Dy. PM CA and other ExpertsWP

2 R/D FCTWB PM Dy. PM, NRW Mgt Team, CA and other ExpertsWP AM

3 R/D FCTWB PM Dy. PM, NRW Mgt Team, CA and other ExpertsWP AM

4 R/D Dist. Dpt, Com. Dpt NRW Mgt Team NRW Mgt Team, AM CA and other ExpertsWP Coordinator

5 R/D FCTWB PM Dy. PM, NRW Mgt Team, CA and other ExpertsWP AM

6 R/D FCTWB PM Dy. PM, NRW Mgt Team, CA and other ExpertsWP AM

7 R/D CA, Dy.CAWP

8 R/D JICA JICA HQ To be determinedWP

9 R/D FCTWB PM Dy.PM CA and other ExpertsWP

10 Collect and organize data for Indicators of PDM Dist. Dpt, Com. Dpt NRW Mgt Team's Coordinator NRW Mgt Team, AM CA and other Expertsa R/D Dist. Dpt, Com. Dpt NRW Mgt Team's Coordinator NRW Mgt Team, AM CA and other Experts

WPb Conduct joint capacity assessment of the relevant staff R/D Dist. Dpt, Com. Dpt NRW Mgt Team's Coordinator NRW Mgt Team, AM CA and other Experts

Prepare Capacity Development (CD) Plan WPc R/D Dist. Dpt, Com. Dpt NRW Mgt Team's Coordinator NRW Mgt Team, AM CA and other Experts

WPd R/D Dist. Dpt, Com. Dpt NRW Mgt Team's Coordinator NRW Mgt Team, AM CA and other Experts

WPReports / Documents

11 R/D FCTWB PM Dy. PM, NRW Mgt TeamWP

12 R/D FCTWB PM Dy. PM, NRW Mgt TeamWP

13 R/D FCTWB PM Dy. PM, NRW Mgt Team CA and other ExpertsWP

Public Relations14 R/D FCTWB PM NRW Mgt Team, HoU(PR) CA, Dy.CA, Coordinator

WP15 R/D FCTWB PM NRW Mgt Team, HoU(PR) CA, Dy.CA, Coordinator Public Relation Unit under Director(PM)

WP will collaborateMonitoring and Evaluation in the Post-Project period

16 Post Monitoring by JICA (not described here) JICA17 Post Evaluation by JICA (not described here) JICA

Project Coimpletion Report

Work Plan

Develop criteria for capacity assessment for each level of therelevant staff (i.e. members of NRW Mgmt and Action Teams)

Set reduction target for each PMA by the first quarter of the secondyear

Inputs (the Japanese side)

Duration / Phasing

Collect and organize for Indicators for semi-annual Joint Monitoring

Project Progress Report

Organize Joint Coordination Committee (JCC)

Develop Detail Plan of Operations (DPO) for review and approval byJCCDevelop Annual Plan of Operations (APO) for review and approvalby JCC

Monitoring Plan

Develop Project Website

Prepration of public relations materials

Organize monthly technical meetings

Organize quarterly project meetings

Conduct Joint Monitoring semi-annually

Submit Monitoring Sheet to JICA Nigeria Office semi-annually

Monitoring Mission from JICA for Joint Review

Organize information sharing seminars for FCTWB/FCTA, includingArea Offices

Annex3-7

Annex3-8

Annex3-9

PM Form 3-1 Monitoring Sheet Summary

2

completed, and then Bill of Quantities (BoQ) was prepared based on the design. While four bulk flow meters (ultrasonic) are being procured by JICA in Japan, preparation of chamber construction has been suspended due to inadequate Counterpart Fund of FCTWB for implementation.

Phase 2Clear Water

Tank

Phase 1Clear Water

Tank

DN1500mmDIP

DN1500mm

DIP

DN1500mm

DIP

DN1200mmDIP

DN600mmDIP

Bwari

Reservoirs 2 & 5 Reservoirs 3 & 4

Kubwa/Gwako/Airport

DN1500mmSteel?

Phase 3 & 4¥¥¥¥

70m

50m

100m

Cable x 4

Ultrasonic FlowMeterand Chamber (Plan)

Lower Usuma Treatment Works(Phase 1 & 2)

Chamber Chamber

¥¥¥¥

Figure 1 Schematic of Location of Bulk Flow Meter (Ultrasonic)

Situation of billing management of FCTWB have been assessed for modification of the existing billing system in order to measure total outflow from the whole water supply system. JICA Experts pointed out that a large number of existing duplicated/return bills may have caused various wastefulness as well as unreliable financial analysis including NRW. Specification of billing system will be discussed and determined only after fact finding and shows the way to treating these kinds of bills properly such as invalidation or elimination.

[Activities for Output-2: Methods/operational procedures for effective NRW reduction are established through pilot projects at Pilot Metering Areas (PMAs) under pilot Area Offices.] Existing NRW reduction operations were reviewed at the FCTWB Headquarters and pilot Area offices, and also in order to find out baseline level, assessment of FCTWB’s organizational capacity and individual capacity of project members. The assessment results are shown in “Capacity Assessment and Capacity Development Plan, March 2015”, which was approved by FCTWB.

Annex3-10

PM Form 3-1 Monitoring Sheet Summary

3

FCTWB and JET jointly confirmed one PMA for each of three Pilot Area Office selected from the several PMA which meet selection criteria, namely “Area 2-2 & 3 & 7” (approx. 1,400 customers) under Garki I Area Office, “Prince & Princess” (approx. 1,100) under Gudu Area Office and “Jabi” (approx. 900) under Jabi Area Office.

Figure 2 Location Map of Pilot Metering Areas (PMAs)

Subsequently, each selected PMA was zoned into some Sub-Metering Areas (SMAs) which NRW reduction operations will be implemented in the field such as leakage detection, replacement of malfunctioning water meters and detection of illegal connections.

Following designing and zoning of PMAs/SMAs, distribution network drawings have been prepared by GIS together with information gathering from related Units and Area Offices.

Annex3-11

PM Form 3-1 Monitoring Sheet Summary

4

Facility designing of chambers for water flow meters and boundary/isolation valves in PMA, aiming to measure monthly in/outflow, as well as specifying the meters were completed, and then BoQ was prepared based on the design. While the meters will be procured by JICA Experts in Nigeria, preparation of chamber construction has been suspended due to inadequate Counterpart Fund of FCTWB for implementation.

In the current situation that PMAs/SMAs have not yet been created physically (NRW reduction operations cannot be implemented in the selected PMAs/SMAs), JICA Experts have held theoretical lectures for NRW Management Team and NRW Action Team members as well as on-the-job training (OJT) to the extent possible.

[Activities for Output-3: A medium-term strategic plan of FCTWB for NRW reduction is developed, utilizing the results of Output-1&2.] Members of Working Group for NRW reduction planning were selected and existing plans, implementation structure, OJT mechanism, etc. related to NRW reduction at FCTWB were reviewed preliminarily. Most of activities for Output-3 will be done in Phase-2 of the Project scheduled in 2017 and 2018, but a few activities were done.

1-3 Achievement of Output

[Output-1: Level of NRW of the service area of FCTWB is monitored regularly.] Indicator: 1a: Record of monthly NRW ratio is kept.

1b: Monthly NRW ratio is reported. 1c: Quarterly NRW ratio is reported.

Current Status: Significant progress / On track / Little progress / Delayed / To be revised, * As stated in Section 2-1 Detail, 2 Delay of Work Schedule and/or Problems (if any), necessary data cannot be measured due to delay of activities, but actions have been taken. Target Date of Achievement: Indicator 1a&1b will be obtained from April 2016, Indicator 1c from October 2016.

[Output-2: Methods/operational procedures for effective NRW reduction are established through pilot projects at Pilot Metering Areas (PMAs) under pilot Area Offices.] Indicator: 2a: Decrease rate of NRW ratio for each Sub Metering Area reaches at least 80% of its

target.2b: Technical manuals are approved.

Current Status: Significant progress / On track / Little progress / Delayed / To be revised, * As stated in Section 2-1 Detail, 2 Delay of Work Schedule and/or Problems (if any), necessary data cannot be measured due to delay of activities, but actions have been taken, and theoretical lectures and preparation of drawings through OJT have been done.

Annex3-12

PM Form 3-1 Monitoring Sheet Summary

5

Target Date of Achievement: Indicator 2a will be obtained from November 2016, Indicator 2b from June 2016.

[Output-3: A medium-term strategic plan of FCTWB for NRW reduction is developed, utilizing the results of Output-1&2.] Indicator: 3a: Draft medium-term strategic plan (2018-2022) is submitted by FCTWB to FCTA.

3b: An annual NRW reduction plan (2018) is incorporated in FCTWB’s annual recurrent and capital plan (2018).

3c: A planning manual for NRW reduction is approved. Indicator will be obtained in Phase-2 of the Project scheduled in 2017 and 2018, but Working Group members were selected and existing plans, etc. related to NRW reduction at FCTWB were reviewed preliminarily.

1-4 Achievement of the Project Purpose

[Project Purpose: Capacity of FCTWB for NRW reduction is strengthened.] Indicator: a: The medium-term strategic plan (2018-2022) is approved by FCTA.

b: NRW reduction operations of the first quarter of 2018 are carried out. c: Relevant staff become equipped with skills and knowledge necessary for NRW

reduction. d: NRW ratio of each PMA in the last quarter of the Project reaches its respective

target.Indicator cannot be obtained because of limited progress, but skills and knowledge necessary for NRW reduction has been gradually developed through lectures and OJT.

1-5 Changes of Risks and Actions for Mitigation

No concerns over project implementation, but inadequate power supply and time-consuming procedures for custom clearance / tax exemption may be negatively affect smooth operation of the project.

1-6 Progress of Actions undertaken by JICA

To mitigate the above electricity problems that caused difficulty in efficient works at the project office, as an extra input, JICA decided to procure a standby generator with wiring work for the project office to ensure smooth implementation of the Project.

Regarding equipment in the process of procurement in Japan such as ultrasonic flow meter and leakage detector, JICA will provide necessary information to FCTWB in a timely manner for

Annex3-13

PM Form 3-1 Monitoring Sheet Summary

6

smooth customs clearance and tax exemption. Close communication with relevant agencies including FMOF and FMWR is important.

As mentioned in Section 1-1, Progress of Inputs, GIS software and all office equipment were procured and will be handed over to FCTWB soon. Vehicles and materials such as valves, water meters for pilot project implementation have not yet been procured.

Specifications of modification of billing system and GIS training to be contracted out to local company by JICA Experts have been discussed.

JICA has prepared the first training of the Nigerian project personnel in Japan scheduled in August 2015.

1-7 Progress of Actions undertaken by Nigerian side

FCTWB will work on the above customs clearance and tax exemption. Provision of necessary information will be requested to JICA in a timely manner. Close communication is important.

FCTWB has worked on securing necessary budget for the Project, namely Counterpart Fund, but the currently available amount is not sufficient to implement necessary project activities such as construction of chambers (see Section 2-1). Expenses for field activities such as repair related to Output-2 have not yet come up.

Security measures for JICA Experts in the field activities have been considered such as issue of identification card.

As mentioned in Section 1-1, Progress of Inputs, office spaces and necessary facilities including internet connection for JICA Experts have been provided in FCTWB Headquarters, but those in pilot Area Offices have been in preparation.

1-8 Other remarkable/considerable issues related/affect to the project (such as other JICA's projects, activities of counterparts, other donors, private sectors, NGOs etc.)

None

2 Delay of Work Schedule and/or Problems (if any)

2-1 Detail

(1) Insufficient 2015 Counterpart Fund It has caused delay or postpone of activities not only for Output-1, particularly Activity 1-1 related to bulk flow meter installation at outlet of water treatment plant, followed by 1-2 and 1-5, but also

Annex3-14

PM Form 3-1 Monitoring Sheet Summary

7

for Output-2, particularly Activity 2-5 and 2-7 related to PMAs/SMAs creation by installing flow meters and valves in pilot projects, followed by 2-9 to 2-17. This also has delayed preparation of procurement of flow meters and valves for Activity 2-5 and 2-7. (2) Existing duplicated/return bills It may have caused unreliable financial analysis including NRW and therefore needs to be solved prior to the modification of billing system.

2-2 Cause

(1) Insufficient 2015 Counterpart Fund Request of Counterpart Fund was approved by FCTA, but it has been disbursed partially. Although it is general in Nigeria, that government authorities and parastatals suffer from irregularity and shortfall of budget, situation is more unsound than usual, especially this presidential-election year.

(2) Existing duplicated/return bills FCTWB has not been able to completely and effectively treat duplicated/return bills for a long period.

2-3 Action to be taken

(1) Insufficient 2015 Counterpart Fund JICA Experts proposed cost-reducing modification of PMA/SMA design and downscaling chamber to casing or temporary excavation, but total cost still exceeded the current limited fund. FCTWB and JICA Experts adopt an interim alternate plan to avoid suspension of project implementation due to inadequate Counterpart Fund, which intends to carry on activities in three PMAs with developing capacity of NRW reduction and maintaining motivation of project members. The plan prioritized construction of valve casings in a few selected SMAs in each PMA within the current limited fund, and pilot projects will be implemented on a SMA basis. Monthly in/outflow in PMAs will be estimated by measurement using ultrasonic flow meter to be installed in temporary excavation. FCTWB will proceed to reconfirm size of valve and construction of valve casing, meanwhile, JICA Experts will prepare procurement of valves and fittings.

(2) Existing duplicated/return billsJICA Experts suggested postponing modification of billing system proactively and encouraged

FCTWB to treat duplicated/return bills by invalidation or elimination. FCTWB has constituted a committee to clarify facts accurately and then will take measures properly against these kinds of bills. Fact finding has started and collected information will be analyzed by FCTWB with support from JICA Experts.

Annex3-15

PM Form 3-1 Monitoring Sheet Summary

8

2-4 Roles of Responsible Persons/Organization

[FCTWB] - Reconfirmation of pipe size and material where valves will be installed: Pipeline Unit and pilot Area Offices under supervision of Head of Department (HOD) Distribution.

- Preparation and procurement/construction of valve casings: Pipeline Unit, Logistics Unit and Unit in charge of procurement under supervision of HOD Administration & Supply and HOD Distribution.

- Forming a committee for duplicated/return bills: HOD Commerce. - Fact finding of duplicated/return bills: relevant units and all Area Offices under supervision of HOD Commerce.

- Analysis of collected information of duplicated/return bills: Monitoring and Detection Unit under supervision of HOD Commerce.

- Taking measures against duplicated/return bills such as invalidation or elimination: relevant units under supervision of HOD Commerce.

[JICA Experts] - Support to reconfirmation of pipe size and material where valves will be installed. - Support to preparation and procurement/construction of valve casings. - Procurement of valves and fittings. - Support to analysis of collected information of duplicated/return bills.

3 Modification of the Project Implementation Plan

3-1 Plan of Operation

Due to the above problems and other reasons, Plan of Operation (PO) has been revised. See the Project Monitoring Sheet II as attached.

3-2 Other modifications on detailed implementation plan

(Remarks: The amendment of R/D and PDM (title of the project, duration, project site(s), target group(s), implementation structure, overall goal, project purpose, outputs, activities, and input) should be authorized by JICA HQ. If the project team deems it necessary to modify any part of R/D and PDM, the team may propose the draft.)

None

4 Preparation by Nigerian side toward after completion of the Project

Annex3-16

PM Form 3-1 Monitoring Sheet Summary

9

To be considered.

II. Project Monitoring Sheet I & II (as attached)

AnnexAnnex-1: Project Member List

Annex3-17

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ited

prog

ress

.

Indi

cato

r can

not b

eob

tain

ed b

ecau

sem

easu

rem

ent o

f inf

low

and

outfl

ow to

/from

dis

tribu

tion

syst

em is

not

read

y.

Indi

cato

r can

not b

eob

tain

ed b

ecau

se o

f lim

ited

prog

ress

, but

nec

essa

rykn

owle

dge

for N

RW

redu

ctio

n ha

s be

engr

adua

lly d

evel

oped

thro

ugh

lect

ures

and

OJT

.

See

the

Out

put-2

of

Mon

itorin

gS

heet

II

2a. D

ecre

ase

rate

of N

RW

ratio

for e

ach

Sub

Met

erin

g A

rea

of a

PM

A re

ache

s at

leas

t 80%

of i

ts ta

rget

at t

he e

nd o

f the

resp

ectiv

eN

RW

redu

ctio

n op

erat

ions

2b. T

echn

ical

man

uals

for A

rea

Offi

ce m

anag

ers

and

field

ope

rato

rs(i.

e. te

chni

cal o

ffice

rs a

nd m

eter

read

ers)

, inc

ludi

ng a

udio

vis

ual

mat

eria

ls, a

re a

ppro

ved

by H

ead

of D

epar

tmen

t (H

oD) f

orD

istri

butio

n an

d H

oD fo

r Com

mer

ce b

y th

e fir

st q

uarte

r of t

he th

irdye

ar o

f the

Pro

ject

See

the

Out

put-1

of

Mon

itorin

gS

heet

II

See

the

Out

put-2

of

Mon

itorin

gS

heet

II

See

the

Out

put-3

of

Mon

itorin

gS

heet

II

A. P

olic

y su

ppor

t for

NR

W re

duct

ion

is n

ot d

isco

ntin

ued

Pol

icy

supp

ort f

orN

RW

redu

ctio

n is

not

dis

cont

inue

dB

. Nat

ural

dis

aste

r/ p

oliti

cal i

nsta

bilit

y/ e

cono

mic

cris

is th

at a

ffect

the

serv

ice

area

of F

CTW

B d

o no

t occ

urC

. Act

iviti

es to

impl

emen

t the

med

ium

-tem

stra

tegi

c pl

an a

re n

otdi

scon

tinue

d or

del

ayed

Not

e (*

2): A

med

ium

-term

stra

tegi

c pl

an is

a fi

ve-y

ear p

lan,

whi

ch m

ay in

clud

e m

ediu

m-te

rm ta

rget

, stra

tegi

es a

nd a

ctio

ns, t

imef

ram

e, h

uman

reso

urce

requ

irem

ent,

on-th

e-jo

b tra

inin

g m

echa

nism

, cos

t-ben

efit

anal

ysis

of N

RW

redu

ctio

n, e

tc. I

t is

note

d th

at N

RW

com

pone

nts

addr

esse

d by

the

stra

tegi

c pl

an a

re n

ot li

mite

d to

the

ones

men

tione

d in

(*1)

abo

ve: t

hey

shal

l be

disc

usse

d an

d de

term

ined

in d

evel

opin

g th

e ou

tline

of t

he s

trate

gic

plan

(thr

ough

Act

ivity

3-4

).

Indi

cato

r can

not b

eob

tain

ed b

ecau

se p

ilot

proj

ects

are

stil

l at t

hest

age

of p

repa

ratio

n, b

utth

eore

tical

lect

ures

and

prep

arat

ion

of d

raw

ings

thro

ugh

OJT

hav

e be

endo

ne.

Indi

cato

r will

be

obta

ined

inP

hase

-2 o

f the

Pro

ject

sche

dule

d in

201

7 an

d20

18, b

ut W

orki

ng G

roup

mem

bers

wer

e se

lect

edan

d ex

istin

g pl

ans

and

etc.

wer

e re

view

ed.

3a. B

y O

ctob

er 2

017,

dra

ft m

ediu

m-te

rm s

trate

gic

plan

for N

RW

redu

ctio

n (2

018-

2022

) is

subm

itted

by

FCTW

B to

FC

TA fo

r rev

iew

and

appr

oval

3b. B

y O

ctob

er 2

017,

an

annu

al N

RW

redu

ctio

n pl

an (2

018)

isin

corp

orat

ed in

FC

WTB

’s a

nnua

l rec

urre

nt a

nd c

apita

l pla

n (2

018)

for s

ubm

issi

on to

FC

TA fo

r rev

iew

and

app

rova

l3c

. A p

lann

ing

man

ual f

or N

RW

redu

ctio

n is

app

rove

d by

the

Dire

ctor

of F

CTW

B b

y th

e en

d of

the

Pro

ject

3. A

med

ium

-term

stra

tegi

c pl

an o

f FC

TWB

for N

RW

redu

ctio

n is

deve

lope

d, u

tiliz

ing

the

resu

lts o

f Out

put 1

-2 (*

2)

Leve

l of N

on-R

even

ue W

ater

(NR

W) i

s re

duce

d at

the

serv

ice

area

of

FCTW

B

1a. R

ecor

d of

mon

thly

NR

W ra

tio is

kep

t by

Dis

tribu

tion

Dep

artm

ent

from

the

third

qua

rter o

f the

firs

t yea

r of t

he P

roje

ct1b

. Mon

thly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

is re

porte

d to

its m

onth

ly J

oint

Man

agem

ent M

eetin

g fro

m th

e th

ird q

uarte

r of t

hefir

st y

ear o

f the

Pro

ject

1c. Q

uarte

rly N

RW

ratio

of t

he s

ervi

ce a

rea

of F

CTW

B is

repo

rted

toth

e B

oard

of D

irect

ors

of F

CTW

B fr

om th

e th

ird q

uarte

r of t

he fi

rst

year

of t

he P

roje

ct

A. S

taff

of F

CTW

B (i

.e. m

embe

rs o

fN

RW

Man

agem

ent T

eam

and

Pilo

tN

RW

Act

ion

Team

s) tr

aine

d th

roug

hth

e P

roje

ct d

o no

t lea

ve th

e of

fice

inla

rge

num

bers

a. D

ate

of a

ppro

val o

f the

plan

b. R

esul

t of m

onito

ring

byN

RW

Man

agem

ent T

eam

c. R

esul

ts o

f joi

ntas

sess

men

t bas

ed o

n th

ecr

iteria

set

by

the

Pro

ject

d. R

ecor

d of

NR

W ra

tio k

ept

by D

istri

butio

n D

epar

tmen

t

3a&

3b.

Dat

e of

offi

cial

lette

rsu

bmitt

ing

draf

t stra

tegi

c pl

anan

d an

nual

recu

rren

t and

capi

tal p

lan

3c. D

ate

of a

ppro

val o

f the

man

ual

2. M

etho

ds/o

pera

tiona

l pro

cedu

res

for e

ffect

ive

NR

W re

duct

ion

are

esta

blis

hed

thro

ugh

pilo

t pro

ject

s at

Pilo

t Met

erin

g A

reas

(PM

As)

und

erpi

lot A

rea

Offi

ces

(*1)

2a. R

ecor

d of

NR

W ra

tio k

ept

by th

e D

istri

butio

nD

epar

tmen

t2b

. Dat

e of

app

rova

l of t

hem

anua

ls

1. L

evel

of N

RW

of t

he s

ervi

ce a

rea

of F

CW

TB is

mon

itore

d re

gula

rly

a. T

he m

ediu

m-te

rm s

trate

gic

plan

for N

RW

redu

ctio

n (2

018-

2022

)is

app

rove

d by

FC

TA b

y th

e en

d of

the

Pro

ject

.b.

NR

W re

duct

ion

oper

atio

ns o

f the

firs

t qua

rter o

f 201

8 sp

ecifi

ed in

the

annu

al p

lan

of th

e ab

ove

plan

are

car

ried

out a

ccor

ding

to th

epl

an b

y FC

TWB

c. R

elev

ant s

taff

of F

CTW

B (i

.e. m

embe

rs o

f NR

W M

anag

emen

tTe

am a

nd P

ilot N

RW

Act

ion

Team

s) b

ecom

e eq

uipp

ed w

ith s

kills

and

know

ledg

e ne

cess

ary

for N

RW

redu

ctio

n ac

cord

ing

to th

ecr

iteria

set

by

the

Pro

ject

for e

ach

leve

ld.

NR

W ra

tio o

f eac

h P

MA

in th

e la

st q

uarte

r of t

he P

roje

ct re

ache

sits

resp

ectiv

e ta

rget

(**)

Annex3-18

PM

For

m 3

-2M

onito

ring

She

et I

Act

iviti

esIm

port

ant A

ssum

ptio

nTh

e N

iger

ian

Side

The

Japa

nese

Sid

e

Pre-

Con

ditio

ns

Issu

es &

Cou

nter

mes

ures

Not

e (*

3) S

elec

tion

crite

ria o

f PM

A a

re a

s fo

llow

s: (i

) Saf

ety

for n

ight

wor

ks is

sec

ured

in m

easu

ring

min

imum

nig

ht fl

ow: (

ii) D

istri

butio

n ne

twor

k is

sep

arat

ed a

nd it

is e

asy

to is

olat

e it

in m

easu

ring

NR

W ra

tio: a

nd (i

ii) N

RW

ratio

is s

uppo

sedl

y hi

gh.

Not

e (*

4) W

orki

ng G

roup

for N

RW

pla

nnin

g w

ould

con

sist

of P

roje

ct M

anag

er (a

s ch

air)

, Dep

uty

Pro

ject

Man

ager

, Tec

hnic

al M

anag

ers,

Hea

d of

Fin

ance

Dep

t., H

ead

of P

rodu

ctio

n D

ept.,

Hea

d of

PR

S U

nit,

and

mem

bers

of N

RW

Man

agem

ent T

eam

.

3-1

Est

ablis

h a

Wor

king

Gro

up fo

r NR

W p

lann

ing

(*4)

3-2

Rev

iew

exi

stin

g pl

ans,

impl

emen

tatio

n st

ruct

ure,

on-

the-

job

train

ing

mec

hani

sm, e

tc. r

elat

ed to

NR

W re

duct

ion

at F

CTW

B3-

3 C

ondu

ct h

ydra

ulic

and

wat

er p

ress

ure

dist

ribut

ion

anal

yses

of t

hepi

pelin

e ne

twor

ks3-

4 D

evel

op o

utlin

es o

f the

med

ium

-term

stra

tegi

c pl

an a

nd it

s an

nual

NR

W re

duct

ion

plan

3-5

Dev

elop

the

first

med

ium

-term

stra

tegi

c pl

an (2

018-

2022

) for

app

rova

lby

FC

TA3-

6 D

evel

op a

n an

nual

NR

W re

duct

ion

plan

bas

ed o

n th

e st

rate

gic

plan

as

an in

tegr

al p

art o

f an

annu

al re

curr

ent a

nd c

apita

l pla

n of

FC

TWB

for

appr

oval

by

FCTA

3-7

Dev

elop

a p

lann

ing

man

ual f

or N

RW

redu

ctio

n

Proj

ect P

erso

nnel

1. P

roje

ct D

irect

or: D

irect

or o

f Eco

nom

ic P

lann

ing,

Res

earc

h an

dS

tatis

tic D

epar

tmen

t, FC

TA2.

Pro

ject

Man

ager

: Dire

ctor

of F

CTW

B3.

Dep

uty

Pro

ject

Man

ager

: HoD

for A

dmin

istra

tion

and

Sup

ply/

FCTW

B4.

Tec

hnic

al M

anag

ers

(Als

o Le

ader

s of

NR

W M

anag

emen

t Tea

m):

HoD

for D

istri

butio

n an

d H

oD fo

r Com

mer

ce /F

CTW

B5.

Mem

bers

of N

RW

Man

agem

ent T

eam

(FC

TWB

):- H

ead

of S

peci

al P

roje

ct U

nit o

f Dis

tribu

tion

Dep

artm

ent (

asC

oord

inat

or)

- Rel

evan

t Hea

d of

Uni

t (H

oU) a

nd o

ffice

rs o

f the

Dis

tribu

tion

Dep

artm

ent,

Com

mer

ce D

epar

tmen

t, an

d A

dmin

istra

tion

and

Sup

ply

Dep

artm

ent

6. H

eads

of o

ther

rele

vant

Dep

artm

ents

and

Uni

t of F

CTW

B: H

oDfo

r Fin

ance

, HoD

for P

rodu

ctio

n, H

oU fo

r Pla

nnin

g R

esea

rch

and

Sta

tistic

s (P

RS

)7.

Mem

bers

of N

RW

Act

ion

Team

: Are

a M

anag

er, A

ssis

tant

Are

aM

anag

er (D

istri

butio

n), A

ssis

tant

Are

a M

anag

er (C

omm

erce

),te

chni

cal o

ffice

rs (D

istri

butio

n) a

nd m

eter

read

ers

(Com

mer

ce) o

fea

ch p

ilot A

rea

Offi

ce8.

Oth

er p

erso

nnel

mut

ually

agr

eed

upon

as

nece

ssar

y

Land

, Bui

ldin

g an

d Fa

cilit

ies

1. O

ffice

bui

ldin

g an

d fa

cilit

ies

nece

ssar

y fo

r the

impl

emen

tatio

n of

the

Pro

ject

2. O

ffice

spa

ces

and

nece

ssar

y fa

cilit

ies

for t

he J

apan

ese

Exp

erts

at

the

FCTW

B H

eadq

uarte

rs a

nd e

ach

Pilo

t Are

a O

ffice

, inc

ludi

ngin

tern

et c

onne

ctio

n an

d ai

r con

ditio

ners

3. O

ther

faci

litie

s m

utua

lly a

gree

d up

on a

s ne

cess

ary

Loca

l Cos

ts1.

Cos

t for

inst

alla

tion,

ope

ratio

n an

d m

aint

enan

ce o

f the

prov

ided

equ

ipm

ent a

nd c

ost f

or p

ipe

repa

ir at

PM

As

2. A

dmin

istra

tion

and

oper

atio

nal c

osts

, inc

ludi

ng c

osts

for

loca

l tra

vel f

or th

e P

roje

ct P

erso

nnel

A N

atur

al d

isas

ter/p

oliti

cal/

inst

abili

ty/e

cono

mic

cris

is th

at a

ffect

the

proj

ect a

ctiv

ities

do

not o

ccur

- Uns

tabl

e po

wer

con

ditio

ns in

proj

ect o

ffice

will

be

settl

ed b

ypr

ovis

ion

of g

ener

ator

by

JIC

A a

s an

extra

sup

port.

- Ina

dequ

ate

Cou

nter

part

Fund

may

caus

e fu

rther

del

ay o

f pro

ject

sche

dule

. To

avoi

d su

spen

sion

,sc

hedu

le a

nd im

plem

entin

gpr

oced

ures

will

be

mod

ified

cons

ider

ing

a cu

rren

t lim

ited

fund

.- A

larg

e nu

mbe

r of d

uplic

ated

/ ret

urn

bills

may

hav

e ca

used

unr

elia

ble

finan

cial

ana

lysi

s in

clud

ing

NR

W.

Fact

will

be

clar

ified

acc

urat

ely

and

the

bills

will

be

treat

ed p

rope

rly b

yFC

TWB

, suc

h as

inva

lidat

ion

orel

imin

atio

n.- S

moo

th c

usto

ms

clea

ranc

e an

d ta

xex

empt

ion

of e

quip

men

t to

beim

porte

d fro

m J

apan

will

be

ensu

red

in c

lose

com

mun

icat

ion.

A F

urni

shed

offi

ces

for J

apan

ese

Exp

ert T

eam

are

sec

ured

at

Hea

dqua

rters

and

eac

h P

ilot A

rea

Offi

ce o

f FC

TWB

B P

roje

ct P

erso

nnel

is a

ssig

ned

with

the

final

ized

list

Japa

nese

Exp

erts

1. C

hief

Adv

isor

/ N

RW

Red

uctio

n P

lann

ing

2. D

eput

y C

hief

Adv

isor

/N

RW

Red

uctio

n P

lann

ing

3. N

RW

Red

uctio

nO

pera

tions

Man

agem

ent

4. L

eaka

ge D

etec

tion

Tech

nolo

gy5.

Com

mer

cial

Los

s6.

Hyd

raul

ic A

naly

sis

/ GIS

7. P

rocu

rem

ent M

anag

emen

t/ C

oord

inat

or8.

Oth

er e

xper

ts m

utua

llyag

reed

upo

n as

nec

essa

ry

Trai

ning

of t

he N

iger

ian

Proj

ect P

erso

nnel

in J

apan

Four

per

sons

mut

ually

agr

eed

upon

will

be tr

aine

d in

Jap

anan

nual

ly

1-1

Inst

all b

ulk

met

ers

to w

ater

trea

tmen

t pla

nts

1 an

d 2

1-2

Mea

sure

mon

thly

wat

er p

rodu

ctio

n of

wat

er tr

eatm

ent p

lant

s 1,

2 ,3

,an

d 4

1-3

Tally

the

abov

e w

ater

pro

duct

ion

data

mon

thly

1-4

Cal

cula

te th

e m

onth

ly w

ater

con

sum

ptio

n ba

sed

on th

e bi

lling

dat

a1-

5 C

alcu

late

mon

thly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

usi

ng th

eda

ta o

btai

ned

from

Act

ivity

1-3

and

1-4

Inpu

ts

Equi

pmen

t1.

Bul

k m

eter

s fo

r wat

ertre

atm

ent p

lant

s2.

Wat

er fl

ow m

eter

s, v

alve

s,an

d cu

stom

er m

eter

s fo

rS

MA

3. L

eaka

ge d

etec

tion

equi

pmen

t for

PM

A4.

Pip

e re

pair

equi

pmen

t for

PM

A5.

Veh

icle

s(P

ick-

ups)

6. O

ther

equ

ipm

ent m

utua

llyag

reed

upo

n as

nec

essa

ry

2-1

Rev

iew

exi

stin

g N

RW

red

uctio

n op

erat

ions

at e

ach

pilo

t Are

a O

ffice

2-2

Con

duct

cap

acity

ass

essm

ent o

f the

rele

vant

sta

ff of

eac

h pi

lot A

rea

Offi

ce2-

3 Id

entif

y an

d se

lect

a P

ilot M

eter

ing

Are

a (P

MA

) for

eac

h pi

lot A

rea

Offi

ce b

ased

on

the

sele

ctio

n cr

iteria

of P

MA

(*3)

2-4

Pre

pare

/upd

ate

dist

ribut

ion

netw

ork

draw

ings

for e

ach

PM

A2-

5 In

stal

l wat

er fl

ow m

eter

s to

eac

h P

MA

and

mea

sure

in/o

utflo

ws

mon

thly

2-6

Zone

eac

h P

MA

into

Sub

Met

erin

g A

reas

(SM

A)

2-7

Isol

ate

a S

MA

by

inst

allin

g va

lves

2-8

Upd

ate

the

dist

ribut

ion

netw

ork

draw

ings

for e

ach

SM

A2-

9 M

easu

re a

n in

itial

leve

l of N

RW

of e

ach

SM

A2-

10 D

etec

t tar

get N

RW

com

pone

nts

(i.e.

invi

sibl

e le

akag

e, c

usto

mer

met

er m

alfu

nctio

n, a

nd il

lega

l con

nect

ion)

of e

ach

SM

A2-

11 D

evel

op a

NR

W re

duct

ion

oper

atio

n pl

an o

f eac

h S

MA

,inc

ludi

ngre

duct

ion

targ

et, f

or re

view

by

Hea

d of

Dis

tribu

tion

Dep

artm

ent

2-12

Rev

iew

and

app

rove

NR

W re

duct

ion

oper

atio

n pl

an o

f eac

h S

MA

2-13

Impl

emen

t the

NR

W re

duct

ion

oper

atio

ns a

t eac

h S

MA

2-14

Mon

itor t

he p

rogr

ess

of th

e N

RW

redu

ctio

n op

erat

ions

of e

ach

SM

A2-

15 M

easu

re le

vel o

f NR

W o

f eac

h S

MA

at t

he e

nd o

f the

resp

ectiv

eop

erat

ions

2-16

Pre

pare

a re

port

on p

ilot p

roje

cts,

cov

erin

g A

ctiv

ity 2

-1~2

-15

2-17

Dev

elop

man

uals

for N

RW

redu

ctio

n fo

r Are

a O

ffice

man

ager

s an

dfie

ld o

pera

tors

(i.e

. tec

hnic

al o

ffice

rs a

nd m

eter

read

ers)

, inc

ludi

ng a

udio

visu

al m

ater

ials

Annex3-19

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Achie

veme

ntIss

ue &

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

3132

3334

3536

3738

3940

4142

Coun

terme

asur

esOu

tput

-11-

1W

/PSu

rvey

Instal

lation

Revis

edPr

epar

ation

Prep

arati

onCo

nstru

ction

Instal

lation

Actua

l1-

2W

/PRe

vised

Actua

l1-

3W

/PRe

vised

Actua

l1-

4W

/PRe

view

Syste

m Mo

difica

tion

Revis

edRe

view

Spec

ificati

onMo

difica

tion

Actua

l1-

5W

/PRe

vised

Actua

lOu

tput

-22-

1W

/PRe

vised

Actua

l2-

2W

/PBa

selin

eIn

terim

-1In

terim

-2Fin

alRe

vised

Actua

l2-

3W

/PRe

vised

Actua

l2-

4W

/PRe

vised

Actua

l2-

5W

/PRe

vised

Prep

arati

onCo

nstru

ct. an

d Ins

tall.

Actua

l2-

6W

/PRe

vised

Actua

l2-

7W

/PRe

vised

Actua

l2-

8W

/PRe

vised

Actua

l2-

9W

/PRe

vised

Actua

l2-

10W

/PRe

vised

Actua

l

2-11

W/P

Revis

edAc

tual

2-12

W/P

Revis

edAc

tual

2-13

W/P

Revis

edAc

tual

2-14

W/P

Revis

edAc

tual

2-15

W/P

Revis

edAc

tual

2-16

W/P

Inter

imFin

alRe

vised

Actua

l2-

17W

/PDr

aftFin

aliza

tion

Modif

icatio

nRe

vised

Actua

l

Outp

ut-3

3-1

W/P

Revis

edAc

tual

3-2

W/P

Revis

edAc

tual

3-3

W/P

Revis

edAc

tual

3-4

W/P

Revis

edAc

tual

3-5

W/P

Revis

edAc

tual

3-6

W/P

Revis

edAc

tual

3-7

W/P

Revis

edAc

tual

W/P

Phas

e-1 (

Oct 2

014 -

Dec

2016

, 27 m

onth

s)Ph

ase-

2 (Ja

n 20

17 -

Mar 2

018,

15 m

onth

s)Re

vised

Actua

l

None

None

None

None

None

None

None

None

None

None

Expe

rt Te

am w

as no

t in N

igeira

in mo

st of

perio

d betw

een

Janu

nary

2015

and A

pril 2

015.

--

None

None

To be

delay

ed

Inter

im re

port

may b

ere

sche

duled

acco

rding

topr

ogre

ss.

None

None

None

None

FCDA

is an

obse

rver.

Wor

king G

roup

mem

bers

were

selec

ted.

None

Revie

w wa

s don

epr

elimi

narily

.No

ne

Delay

edTh

eore

tical

lectur

es w

ere

done

prior

to fie

ld wo

rks.

None

None

None

None

None

None

None

To be

delay

ed

To be

delay

ed

To be

delay

ed

To be

delay

edNo

neNo

ne

Exist

ing P

C as

socia

ted w

ithAG

IS.

Ongo

ingRe

strict

ion of

data

extra

ction

shou

ld be

remo

ved.

Cons

tructi

on an

d ins

tallat

ionsh

ould

be co

mmen

ced a

s soo

nas

addit

ional

fund i

s rea

dy, b

ythe

end o

f 201

5 at th

e late

st.

Delay

ed. T

o be i

nstal

led w

iththe

curre

nt lim

ited f

und.

None

Due t

o the

curre

nt lim

ited

fund,

cons

tructi

on w

ill be

postp

oned

. Unti

lins

tallat

ion, u

ltraso

nicflo

w me

ter w

ill be

subs

titued

temp

orar

ilyAl

most

comp

leted

None

None

None

Exist

ing P

C as

socia

ted w

ithAG

IS.

Ongo

ingRe

strict

ion of

data

extra

ction

shou

ld be

remo

ved.

None

None

Delay

ed. T

his w

ill fol

low A

ctivit

y2-

7.

Desig

n of c

hamb

ers,

spec

ificati

on of

flow

meter

, BoQ

wer

epr

epar

ed. F

low m

eters

are i

n the

proc

ess o

fpr

ocur

emen

t.

Due t

o the

curre

nt lim

ited

fund,

cons

tructi

on w

ill be

postp

oned

. This

does

not

have

an ad

vers

effec

t on

the P

rojec

t in th

e sho

rtter

m.

Cons

tructi

on of

cham

bers

shou

ld be

comm

ence

d as s

oon

as ad

dition

al fun

d is r

eady

, by

the en

d of 2

015 a

t the l

atest.

Curre

nt sit

uatio

n of b

illing

and s

ystem

have

been

asse

ssed

.

A lar

ge nu

mber

ofdu

plica

ted/re

turn b

illsex

ist, w

hich w

ill be

treate

d by F

CTW

B.

FCTW

B wi

ll for

m a c

ommi

ttee

and c

larify

facts

of du

plica

ted/

retur

n bills

. Sys

tem m

odica

tion

will b

e disc

usse

d in l

ine w

ithtre

atmen

t of th

e bills

.

None

None

Comp

leted

None

Tthe

resu

lt was

appr

oved

byFC

TWB.

Base

line a

sses

smen

twa

s don

e.No

ne

C omp

leted

None

Nov

Dec

Jan

Feb

Zone

each

PMA

into

Sub M

eterin

gAr

eas (

SMA)

Isolat

e a S

MA by

insta

lling v

alves

Upda

te the

distr

ibutio

n netw

ork

draw

ings f

or ea

ch S

MA

Meas

ure a

n init

ial le

vel o

f NRW

of ea

chSM

A

Mar

Apr

May

Jun

Jul

Aug

Activ

ities

Oct.

Nov

Dec

Jan

Feb

Leve

l of N

RW o

f the

serv

ice ar

ea o

f FCT

WB

is m

onito

red

regu

larly

Meth

ods/o

pera

tiona

lpr

oced

ures

for e

ffect

iveNR

W re

duct

ion

are

esta

blish

ed th

roug

hpi

lot p

rojec

ts at

Pilo

tMe

terin

g Ar

eas (

PMAs

)un

der p

ilot A

rea O

ffice

s

Revie

w ex

isting

NRW

redu

ction

oper

ation

s at e

ach p

ilot A

rea O

ffice

Cond

uct c

apac

ity as

sess

ment

ofor

ganiz

ation

and t

he re

levan

t staf

f

Identi

fy an

d sele

ct a P

ilot M

eterin

gAr

ea (P

MA) f

or ea

ch P

ilot A

rea O

ffice

base

d on t

he se

lectio

n crite

ria of

PMA

Prep

are/u

pdate

distr

ibutio

n netw

ork

draw

ings f

or ea

ch P

MA

Instal

l wate

r flow

mete

rs to

each

PMA

and m

easu

re in

/outflo

ws m

onthl

y

Mar

Instal

l bulk

mete

rs to

water

trea

tmen

tpla

nts 1

and 2

Meas

ure m

onthl

y wate

r pro

ducti

on of

water

trea

tmen

t plan

ts 1,

2, 3,

and 4

Tally

the a

bove

wate

r pro

ducti

on da

tamo

nthly

Calcu

late t

he m

onthl

y wate

rco

nsum

ption

base

d on t

he bi

lling d

ata

Calcu

late m

onthl

y NRW

ratio

of th

ese

rvice

area

of F

CTW

B us

ing th

e data

obtai

ned f

rom

Activ

ity 1-

3 and

1-4

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Feb

Mar

Apr

May

Jun

Oct

Nov

Dec

Jan

Jul

Aug

Sep

Oct

Meas

ure l

evel

of NR

W of

each

SMA

atthe

end o

f the r

espe

ctive

oper

ation

s

Revie

w an

d app

rove

NRW

redu

ction

oper

ation

plan

of ea

ch S

MA

Imple

ment

NRW

redu

ction

oper

ation

sat

each

SMA

Monit

or th

e pro

gres

s of t

he N

RWre

ducti

on op

erati

ons o

f eac

h SMA

Detec

t targ

et NR

W co

mpon

ents

(i.e.

invisi

ble le

akag

e, cu

stome

r mete

rma

lfunc

tion,

and i

llega

l con

necti

on) o

fea

ch S

MADe

velop

a NR

W re

ducti

on op

erati

onpla

n of e

ach S

MA, in

cludin

g red

uctio

ntar

get fo

r rev

iew by

Hea

d of D

istrib

ution

Depa

rtmen

t

Deve

lop ou

tlines

of th

e med

ium-te

rmstr

ategic

plan

and i

ts an

nual

NRW

redu

ction

plan

(app

rova

l by t

heDi

recto

r)De

velop

the f

irst m

edium

-term

stra

tegic

plan (

2018

-202

2) fo

r app

rova

l by F

CTA

Deve

lop an

annu

al NR

W re

ducti

on pl

anba

sed o

n the

stra

tegic

plan a

s an

integ

ral p

art o

f an a

nnua

l recu

rrent

and

capit

al pla

n of F

CTW

B for

appr

oval

byFC

TADe

velop

a pla

nning

man

ual fo

r NRW

redu

ction

Prep

are a

repo

rt on

pilot

proje

cts,

cove

ring A

ctivit

y 2-1

~2-1

5

Deve

lop m

anua

ls for

NRW

redu

ction

for A

rea O

ffice m

anag

ers a

nd fie

ldop

erato

rs (i.e

. tec

hnica

l offic

ers a

ndme

ter re

ader

s), in

cludin

g aud

io vis

ual

mate

rials

A m

ediu

m-te

rmst

rate

gic p

lan o

f FCT

WB

for N

RW re

duct

ion

isde

velo

ped,

util

izing

the

resu

lts o

f Out

put-1

&2

Estab

lish a

Wor

king G

roup

for N

RWre

ducti

on pl

annin

g

Revie

w ex

isting

plan

s, im

pleme

ntatio

nstr

uctur

e, on

-the-

job tr

aining

mech

anism

, etc.

relat

ed to

NRW

redu

ction

at F

CTW

BCo

nduc

t hyd

rauli

c and

wate

r pre

ssur

edis

tributi

on an

alyse

s of th

e pipe

line

netw

orks

Dura

tion

/ Pha

sing

PresidentialElectionon14thFebruary(Postponed)

PresidentialElectionon28thMarchandStateElectionon11thApril

Annex3-20

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Issue

Solut

ion1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

3233

3435

3637

3839

4041

42JIC

A Ex

pert

1Ak

inori M

IYOS

HIW

/P C

hief A

dviso

r / N

RW R

educ

tion P

lannin

gRe

vised

Actua

l2

Take

toshi

FUJIY

AMA

W/P

Dep

uty C

hief A

dviso

r / N

RW R

educ

tion P

lannin

gRe

vised

Actua

l3

Toru

TOY

ODA

W/P

NRW

Red

uctio

n Ope

ratio

ns M

anag

emen

tRe

vised

Actua

l4

Kiyo

shi K

IYAM

AW

/P Le

akag

e Dete

ction

Tec

hnolo

gyRe

vised

Actua

l5

Taku

ji OKU

BOW

/P C

omme

rcial

Loss

Revis

edAc

tual

6Sh

inta S

EGAW

AW

/P H

ydra

ulic A

nalys

is / G

ISRe

vised

Actua

l7

Kazu

hiro I

SHIU

RAW

/P P

rocu

reme

nt Ma

nage

ment

/ Coo

rdina

torRe

vised

Actua

lEq

uipm

ent

1Le

akag

e dete

ction

equip

ment

W/P

Tend

er &

Deli

very

*3PM

Asin

Japa

n(JI

CA)

Revis

edAc

tual

2Bu

lk me

ters (

ultra

sonic

flow

meter

)W

/PTe

nder

*WTP

in Ja

pan

(JICA

)Re

vised

Meter

Insta

llatio

nAc

tual

3W

ater m

eter,

flow

meter

and v

alves

W/P

Tend

er &

Deli

very

*3PM

Asin

Nige

ria(JI

CA E

xper

t)Re

vised

Actua

l4

Pipe

repa

ir equ

ipmen

tW

/P*3

PMAs

in Ni

geria

(JICA

Exp

ert)

Revis

edAc

tual

5Ve

hicles

(Pick

up tr

uck)

W/P

*Lea

kage

Dete

ction

in Ni

geria

(JICA

)Re

vised

Actua

l6

GIS

softw

are,

office

equip

ment

W/P

*FCT

WB

HQs

in Ni

geria

/Othe

r(JI

CA E

xper

t)Re

vised

Actua

lLo

cal C

onsu

ltant

1Mo

difica

tion o

f billi

ng an

d coll

ectio

n sys

temW

/PRe

vised

Actua

l2

GIS

and d

ataba

se tr

aining

W/P

Revis

edAc

tual

Train

ing

in Ja

pan

W/P

Revis

edAc

tual

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Issue

Solut

ion1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

3233

3435

3637

3839

4041

42Pl

anni

ng, M

onito

ring

and

Coor

dina

tion

1W

/PRe

vised

Actua

l2

W/P

Revis

edAc

tual

3W

/PRe

vised

Actua

l4

W/P

Revis

edAc

tual

5W

/PRe

vised

Actua

l6

W/P

Revis

edAc

tual

7W

/PRe

vised

Actua

l8

W/P

Revis

edAc

tual

9W

/PKi

ck of

fFin

alRe

vised

Actua

l10

Colle

ct an

d org

anize

data

for In

dicato

rs of

PDM

aW

/PRe

vised

Actua

lb

Cond

uct jo

int ca

pacit

y ass

essm

ent o

f the r

eleva

nt sta

ffW

/PBa

selin

eIn

terim

-1In

terim

-2Fin

alRe

vised

Prep

are C

apac

ity D

evelo

pmen

t (CD

) Plan

Actua

lc

W/P

Revis

edAc

tual

dW

/PRe

vised

Actua

lRe

ports

/ Doc

umen

ts11

W/P

Revis

edAc

tual

12W

/PRe

vised

Actua

l13

W/P

Revis

edAc

tual

Publ

ic Re

latio

ns14

W/P

Revis

edAc

tual

15W

/PRe

vised

Actua

lMo

nito

ring

and

Evalu

atio

n in

the P

ost-P

rojec

tper

iod

16Po

st Mo

nitor

ing by

JICA

(not

desc

ribed

here

)17

Post

Evalu

ation

by JI

CA(n

ot de

scrib

ed he

re)

None

None

None

None

None

None

None

None

None

.No

ne

None

None

None

None

None

None

None

None

None

None

None

None

None

None

None

None

None

None

None

None

To be

hand

ed ov

er so

on.

Mostl

y com

pleted

.No

ne

Syste

m mo

dicati

on w

ill be

discu

ssed

in lin

e with

trea

tmen

tof

dupli

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May

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Apr

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Aug

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Oct

Nov

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Jan

Feb

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Apr

May

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May

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Nov

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PresidentialElectionon14thFebruary(Postponed)

PresidentialElectionon28thMarchandStateElectionon11thApril

Annex3-21

Project Monitoring Sheet II (Revision of Plan of Operation) PM Form 3-3 Monitoring Sheet II

Resonsibility of Members .

Version 1Project Title: The Federal Capital Territory Reduction of Non-Revenue Water Project Dated 6 Nov. 2014

Responsible Responsible Other Major InputOrganization Person Implementors JICA Experts Remarks

(Nigeria) (Nigeria) (Nigeria) Japan NigeriaOutput-1 Dist. Dpt HoD(Dist) Chief Advisor (CA), Dy.CA

1-1 W/P Dist. Dpt HoU(Pipeline)/D Tech Officers (Pipeline) CA, Dy.CA Bulk meters Installation, Prod Dpt will be consultedRevisedActual Prod. Dpt HoU(Metering)/D O&M cost

1-2 W/P Dist. Dpt HoU(Pipeline)/D Tech Officers (Pipeline) CA, Dy.CA If bulks are installed inside the plants,RevisedActual Prod. Dpt HoU(Prod)/Prod Tech Officers (Prod) Prod Dept shall measure.

1-3 W/P Dist. Dpt HoU(Water Monitoring) HoU(Water Monitoring) CA, Dy.CARevisedActual

1-4 W/P Com Dpt HoU(Billing)/C Billing staff CA, Dy.CA Cost forpgradingRevised

Actual software1-5 W/P Dist. Dpt HoU(Logistics)/D Logistics officer CA, Dy.CA

RevisedActual

Output-2 Dist. Dpt, Com. Dept HoD(Dist)(Com) CA and other Experts Vehicles O&M cost2-1 W/P Dist. Dpt, Com. Dpt HoD(Dist)(Com) AM, AAM (Dist)(Com) CA, Dy.CA, NRW reduction

RevisedActual

2-2 W/P Dist. Dpt, Com. Dpt HoD(Dist)(Com) NRW Mgt Team CA and other ExpertsRevisedActual

2-3 W/P Dist. Dpt, Com. Dpt HoD(Dist)(Com) NRW Mgt Team CA, Dy.CA, NRW reductionRevised AM, AAM (Dist)(Com)Actual

2-4 W/P Dist. Dpt HoD(Dist) HoU(Logistics)&officers NRW reduction,RevisedActual HoU(GIS)&officers Hydraulic analysis

2-5 W/P Dist. Dpt Area Manager(AM) AAM(Dist) NRW reduction, Water flow Installation andRevised

Actual Tech Officers(Dist) Hydraulic analysis meters O&M cost2-6 W/P Dist. Dpt HoU(Logistics)/D AM, AAM(Dist)(Com) NRW reduction,

RevisedActual HoU(Metering)/D HoU(GIS)&officers Hydraulic analysis

2-7 W/P Dist. Dpt AM Tech Officers(Dist) NRW reduction Valves Installation andRevisedActual AAM(Dist) O&M cost

2-8 W/P Dist. Dpt HoU(Logistics)/D AAM(Dist),HoU(GIS)&officers NRW reduction,RevisedActual HoU(Logistics)&officers Hydraulic analysis

2-9 W/P Dist. Dpt HoD(Dist) NRW reductionRevisedActual

2-10 W/P Dist. Dpt, Com. Dpt AM NRW reductionRevisedActual

2-11 W/P Dist. Dpt AM AAM (Dist)(Com) NRW reduction, LeakageRevised detection, Com LossActual

2-12 W/P Dist Dpt HoD(Dist) Relevant HoUs NRW reductionRevisedActual

2-13 W/P Dist. Dpt, Com. Dpt AM NRW reductionRevisedActual

2-14 W/P Area Office AM NRW reductionRevisedActual

2-15 W/P Area Office AM NRW reductionRevisedActual

2-16 W/P Dist. Dpt, Com. Dpt HoD(Dist)(Com) NRW Mgt Team, AM, CA, Dy.CA, NRW reduction,RevisedActual Leakage detection, Com loss

2-17 W/P Dist. Dpt, Com. Dpt HoD(Dist)(Com) NRW Mgt Team, AM, CA, Dy.CA, NRW reduction,Revised AAM (Dist)(Com) Leakage detection, Com

lossActual Coordinator

Output-3 FCTWB PM CA, Dy.CA3-1 W/P FCTWB PM Working Group CA, Dy.CA, NRW reduction

RevisedActual

3-2 W/P FCTWB PM Working Group CA, Dy.CA, NRW reductionRevisedActual

3-3 W/P Dist Dpt HoU(Logistics)/D HoU(Logistics)&officers Hydraulic analysisRevised HoU(Pipeline)/D HoU(GIS)&officersActual HoU(Pipeline)&officers

3-4 W/P FCTWB PM Working Group CA, Dy.CA, NRW reductionRevisedActual

3-5 W/P FCTWB PM Working Group CA, Dy.CA, NRW reductionRevisedActual

3-6 W/P FCTWB PM Working Group CA, Dy.CA, NRW reductionRevisedActual

3-7 W/P FCTWB PM Working Group CA, Dy.CA, NRW reductionRevisedActual

W/PRevisedActual

Zone each PMA into Sub MeteringAreas (SMA)

Isolate a SMA by installing valves

Update the distribution networkdrawings for each SMA

Measure an initial level of NRW of eachSMA

Activities

Level of NRW of theservice area of FCTWBis monitored regularly

Methods/operationalprocedures for effectiveNRW reduction areestablished throughpilot projects at PilotMetering Areas (PMAs)under pilot Area Offices

Review existing NRW reductionoperations at each pilot Area Office

Conduct capacity assessment oforganization and the relevant staff

Identify and select a Pilot MeteringArea (PMA) for each Pilot Area Officebased on the selection criteria of PMAPrepare/update distribution networkdrawings for each PMA

Install water flow meters to each PMAand measure in/outflows monthly

Install bulk meters to water treatmentplants 1 and 2

Measure monthly water production ofwater treatment plants 1, 2, 3, and 4

Tally the above water production datamonthly

Calculate the monthly waterconsumption based on the billing data

Calculate monthly NRW ratio of theservice area of FCTWB using the dataobtained from Activity 1-3 and 1-4

Measure level of NRW of each SMA atthe end of the respective operations

Review and approve NRW reductionoperation plan of each SMA

Implement NRW reduction operationsat each SMA

Monitor the progress of the NRWreduction operations of each SMA

Detect target NRW components (i.e.invisible leakage, customer metermalfunction, and illegal connection) ofeach SMADevelop a NRW reduction operationplan of each SMA, including reductiontarget for review by Head of DistributionDepartment

Develop outlines of the medium-termstrategic plan and its annual NRWreduction plan (approval by theDirector)Develop the first medium-term strategicplan (2018-2022) for approval by FCTA

Develop an annual NRW reduction planbased on the strategic plan as anintegral part of an annual recurrent andcapital plan of FCTWB for approval byFCTADevelop a planning manual for NRWreduction

Prepare a report on pilot projects,covering Activity 2-1~2-15

Develop manuals for NRW reductionfor Area Office managers and fieldoperators (i.e. technical officers andmeter readers), including audio visualmaterials

A medium-termstrategic plan of FCTWBfor NRW reduction isdeveloped, utilizing theresults of Output-1&2

Establish a Working Group for NRWreduction planning

Review existing plans, implementationstructure, on-the-job trainingmechanism, etc. related to NRWreduction at FCTWBConduct hydraulic and water pressuredistribution analyses of the pipelinenetworks

Duration / Phasing

Annex3-22

Project Monitoring Sheet II (Revision of Plan of Operation) PM Form 3-3 Monitoring Sheet II

Resonsibility of Members .

Version 1Project Title: The Federal Capital Territory Reduction of Non-Revenue Water Project Dated 6 Nov. 2014

Remarks

JICA Expert1 Akinori MIYOSHI W/P

Chief Advisor / NRW Reduction Planning RevisedActual

2 Taketoshi FUJIYAMA W/P Deputy Chief Advisor / NRW Reduction Planning Revised

Actual3 Toru TOYODA W/P

NRW Reduction Operations Management RevisedActual

4 Kiyoshi KIYAMA W/P Leakage Detection Technology Revised

Actual5 Takuji OKUBO W/P

Commercial Loss RevisedActual

6 Shinta SEGAWA W/P Hydraulic Analysis / GIS Revised

Actual7 Kazuhiro ISHIURA W/P

Procurement Management / Coordinator RevisedActual

Equipment1 Leakage detection equipment W/P

*3PMAs in Japan (JICA) RevisedActual

2 Bulk meters (ultrasonic flow meter) W/P*WTP in Japan (JICA) Revised

Actual3 Water meter, flow meter and valves W/P

*3PMAs in Nigeria (JICA Expert) RevisedActual

4 Pipe repair equipment W/P*3PMAs in Nigeria (JICA Expert) Revised

Actual5 Vehicles (Pickup truck) W/P

*Leakage Detection in Nigeria (JICA) RevisedActual

6 GIS software, office equipment W/P*FCTWB HQs in Nigeria/Other (JICA Expert) Revised

ActualLocal Consultant

1 Modification of billing and collection system W/PRevisedActual

2 GIS and database training W/PRevisedActual

Training in Japan W/PRevisedActual

Responsible Responsible Other Major InputOrganization Person Implementors JICA Experts Remarks

(Nigeria) (Nigeria) (Nigeria) Japan NigeriaPlanning, Monitoring and Coordination

1 W/P FCTWB PM Dy. PM CA and other ExpertsRevisedActual

2 W/P FCTWB PM Dy. PM, NRW Mgt Team, CA and other ExpertsRevisedActual AM

3 W/P FCTWB PM Dy. PM, NRW Mgt Team, CA and other ExpertsRevisedActual AM

4 W/P Dist. Dpt, Com. Dpt NRW Mgt Team NRW Mgt Team, AM CA and other ExpertsRevisedActual Coordinator

5 W/P FCTWB PM Dy. PM, NRW Mgt Team, CA and other ExpertsRevisedActual AM

6 W/P FCTWB PM Dy. PM, NRW Mgt Team, CA and other ExpertsRevisedActual AM

7 W/P CA, Dy.CARevisedActual

8 W/P JICA JICA HQ To be determinedRevisedActual

9 W/P FCTWB PM Dy.PM CA and other ExpertsRevisedActual

10 Collect and organize data for Indicators of PDM Dist. Dpt, Com. Dpt NRW Mgt Team's Coordinator NRW Mgt Team, AM CA and other Expertsa W/P Dist. Dpt, Com. Dpt NRW Mgt Team's Coordinator NRW Mgt Team, AM CA and other Experts

RevisedActual

b Conduct joint capacity assessment of the relevant staff W/P Dist. Dpt, Com. Dpt NRW Mgt Team's Coordinator NRW Mgt Team, AM CA and other ExpertsRevised

Prepare Capacity Development (CD) Plan Actualc W/P Dist. Dpt, Com. Dpt NRW Mgt Team's Coordinator NRW Mgt Team, AM CA and other Experts

RevisedActual

d W/P Dist. Dpt, Com. Dpt NRW Mgt Team's Coordinator NRW Mgt Team, AM CA and other ExpertsRevisedActual

Reports / Documents11 W/P FCTWB PM Dy. PM, NRW Mgt Team

RevisedActual

12 W/P FCTWB PM Dy. PM, NRW Mgt TeamRevisedActual

13 W/P FCTWB PM Dy. PM, NRW Mgt Team CA and other ExpertsRevisedActual

Public Relations14 W/P FCTWB PM NRW Mgt Team, HoU(PR) CA, Dy.CA, Coordinator

RevisedActual

15 W/P FCTWB PM NRW Mgt Team, HoU(PR) CA, Dy.CA, Coordinator Public Relation Unit under Director(PM)RevisedActual will collaborate

Monitoring and Evaluation in the Post-Project period16 Post Monitoring by JICA (not described here) JICA17 Post Evaluation by JICA (not described here) JICA

Inputs (the Japanese side)

Monitoring Plan

Conduct Joint Monitoring semi-annually

Submit Monitoring Sheet to JICA Nigeria Office semi-annually

Monitoring Mission from JICA for Joint Review

Organize information sharing seminars for FCTWB/FCTA, includingArea Offices

Develop criteria for capacity assessment for each level of therelevant staff (i.e. members of NRW Mgmt and Action Teams)

Set reduction target for each PMA by the first quarter of the secondyear

Organize Joint Coordination Committee (JCC)

Develop Detail Plan of Operations (DPO) for review and approvalby JCC

Develop Annual Plan of Operations (APO) for review and approvalby JCC

Organize monthly technical meetings

Organize quarterly project meetings

Collect and organize for Indicators for semi-annual Joint Monitoring

Work Plan

Project Progress Report

Project Completion Report

Develop Project Website

Prepration of public relations materials

Annex3-23

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Annex3-24

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Annex3-25

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Annex3-28

Annex3-29

PM Form 3-1 Monitoring Sheet Summary

2

- Engr. A. A. Nahuche, Head of Department (HOD) Distribution - Mr. Adis S. Muhammad, HOD Commerce - Engr. Aliyu Usman, HOD Reservoir and Production - Mr. Musa Dikko, Head of Pipeline Unit, Distribution

1-2 Progress of Activities

[Activities for Output-1: Level of NRW of the service area of FCTWB is monitored regularly.] Activity 1-1: Four bulk flow meters (ultrasonic) and data logger have been procured and delivered to FCTWB by JICA. Procurement process of chamber construction is ongoing, but actual works has been suspended due to dearth of Counterpart Fund of FCTWB for implementation.

Activity 1-4: Duplicated/returned bills have been identified by all Area Offices and corresponding Units of Headquarters, and forwarded to the Committee assigned to update the records. However, the data has not yet been shared with JICA Expert Team for analysis of information related to NRW.

[Activities for Output-2: Methods/operational procedures for effective NRW reduction are established through pilot projects at Pilot Metering Areas (PMAs) under pilot Area Offices.] Activity 2-4: Two PCs and GIS software were handed over to FCTWB. The software has been set installed into PCs. Distribution network drawings for Gudu Area Office have been completed, while Jabi and Garki I are ongoing.

Activity 2-5 to 2-7: PMAs/SMAs have been designed prior to their physical creation and NRW reduction operations. See the Annex-3: Location of Chambers for Flow Meter/Valves in each PMA.

Activity 2-5 and 2-7: Verification of pipe size and materials has been conducted in all three PMAs. Similarly excavation for installation of flow meters, valves and construction of chambers is to commence in Gudu by FCTWB in the beginning of November 2015. JICA Expert Team has procured materials (flow meters, valves and fittings) for Gudu and Jabi, while procurement of materials for Garki I is ongoing.

Activity 2-10: Collection of baseline data related to commercial loss such as water consumption of customers domiciled in the selected PMAs/SMAs is ongoing, however the progress is slow due to certain challenges, multiple billing, estimated billing, different kind of meters installed, etc. Acceleration of the data collection is crucial to avoid delay of the other activities following this.

[Activities for Output-3: A medium-term strategic plan of FCTWB for NRW reduction is developed, utilizing the results of Output-1&2.]

Annex3-30

PM Form 3-1 Monitoring Sheet Summary

3

No activities as planned in this period.

1-3 Achievement of Output

[Output-1: Level of NRW of the service area of FCTWB is monitored regularly.] Indicator: 1a: Record of monthly NRW ratio is kept by Distribution Department from the third

quarter of the first year of the Project1b: Monthly NRW ratio of the service area of FCTWB is reported to its monthly Joint

Management Meeting from the third quarter of the first year of the Project. 1c: Quarterly NRW ratio of the service area of FCTWB is reported to the Board of

Directors of FCTWB from the third quarter of the first year of the Project. Current Status: Significant progress / On track / Little progress / Delayed / To be revised, * As stated in Section 2-1 Detail, 2 Delay of Work Schedule and/or Problems (if any), necessary data cannot be measured due to delay of activities, but actions have been taken. Target Date of Achievement: Indicator 1a&1b will be obtained from April 2016, Indicator 1c from October 2016.

[Output-2: Methods/operational procedures for effective NRW reduction are established through pilot projects at Pilot Metering Areas (PMAs) under pilot Area Offices.] Indicator: 2a: Decrease rate of NRW ratio for each Sub Metering Area of a PMA reaches at least

80% of its target at the end of the respective NRW reduction operations.2b: Technical manuals for Area Office managers and field operators (i.e. technical

officers and meter readers), including audio visual materials, are approved by Head of Department (HoD) for Distribution and HoD for Commerce by the first quarter of the third year of the Project.

Current Status: Significant progress / On track / Little progress / Delayed / To be revised, * As stated in Section 2-1 Detail, 2 Delay of Work Schedule and/or Problems (if any), necessary data cannot be measured due to delay of activities, but actions have been taken, and theoretical lectures and preparation of drawings through OJT have been done. Target Date of Achievement: Indicator 2a will be obtained from November 2016, Indicator 2b from June 2016.

[Output-3: A medium-term strategic plan of FCTWB for NRW reduction is developed, utilizing the results of Output-1&2.] Indicator: 3a: By October 2017, draft medium-term strategic plan for NRW reduction (2018-2022)

is submitted by FCTWB to FCTA for review and approval.3b: By October 2017, an annual NRW reduction plan (2018) is incorporated in

Annex3-31

PM Form 3-1 Monitoring Sheet Summary

4

FCWTB’s annual recurrent and capital plan (2018) for submission to FCTA for review and approval.

3c: A planning manual for NRW reduction is approved by the Director of FCTWB by the end of the Project.

Indicator will be obtained in Phase-2 of the Project scheduled in 2017 and 2018, but Working Group members were selected and existing plans, etc. related to NRW reduction at FCTWB were reviewed preliminarily.

1-4 Achievement of the Project Purpose

[Project Purpose: Capacity of FCTWB for NRW reduction is strengthened.] Indicator: a: The medium-term strategic plan for NRW reduction (2018-2022) is approved by

FCTA by the end of the Project.b: NRW reduction operations of the first quarter of 2018 specified in the annual plan of

the above plan are carried out according to the plan by FCTWB. c: Relevant staff of FCTWB (i.e. members of NRW Management Team and Pilot NRW

Action Teams) become equipped with skills and knowledge necessary for NRW reduction according to the criteria set by the Project for each level.

d: NRW ratio of each PMA in the last quarter of the Project reaches its respective target (**). Note(**): Target for each PMA is expected to be determined by the end of the first quarter of the second year

Indicator cannot be obtained because of limited progress, but skills and knowledge necessary for NRW reduction has been gradually developed through lectures, OJT and the first counterpart training in August 2015 in Japan.

1-5 Changes of Risks and Actions for Mitigation

Release of the additional approved Counterpart Fund is hampered by the new government policy, namely Treasury Single Account (TSA). Inadequate power supply and time-consuming procedures for custom clearance / tax exemption, which were captured in the previous project monitoring sheet, have been solved.

1-6 Progress of Actions undertaken by JICA

Equipment from Japan such as ultrasonic flow meter and leakage detector were procured and delivered to FCTWB by JICA. JICA provided necessary information to FCTWB in a timely manner for smooth customs clearance and tax exemption.

Annex3-32

PM Form 3-1 Monitoring Sheet Summary

5

As mentioned in Section 1-1, Progress of Inputs, office equipment (PCs, printer, copier and etc.) and GIS software were handed over to FCTWB. Two vehicles (Toyota Hilux 4WD) and materials for pilot project implementation (flow meters, valves and fittings) have been procured and delivered to FCTWB, except that of Garki I..

JICA Expert Team issued procurement notice to consulting firms for GIS training, while the procurement of consultant for modification of billing system has been suspended due to issues of duplicated/returned bills.

The first batch of the Nigerian project personnel was trained in Japan by JICA in August 2015.

1-7 Progress of Actions undertaken by Nigerian side

Customs clearance and tax exemption were obtained by FCTWB which facilitated clearance of tools and equipment procured by JICA from Japan.

FCTWB secured the approval of 2015 Counterpart Fund for the Project. Timely release of the Fund was hampered by the government policy of TSA.

Adequate security was provided to JICA Expert Team in the field. Issue of identification card is in progress.

As mentioned in Section 1-1, Progress of Inputs, office spaces and necessary facilities including internet connection for JICA Expert Team have been provided in FCTWB Headquarters, but those in pilot Area Offices is still been in preparation.

1-8 Other remarkable/considerable issues related/affect to the project (such as other JICA's projects, activities of counterparts, other donors, private sectors, NGOs etc.)

Absence of legal instrument (enabling law) establishing FCTWB.

2 Delay of Work Schedule and/or Problems (if any)

2-1 Detail

(1) Limited Progress of Activities for Output-1 Activities for Output-1 have been delayed or postponed, particularly Activity 1-1 related to bulk flow meter installation at outlet of water treatment plant, followed by Activity 1-2 and 1-5. On the other hand, activities for Output-2, particularly Activity 2-5 and 2-7 related to PMA/SMA physical creation by installing flow meters and valves in pilot projects, which were regarded as delayed in the previous monitoring, has been addressed and progressing.

Annex3-33

PM Form 3-1 Monitoring Sheet Summary

6

(2) Suspension of Activity 1-4Activity 1-4 for modification of billing system has been suspended due to duplicated/returned bills. It may have caused unreliable financial analysis including NRW and therefore needs to be solved prior to the modification of billing system. (3) Delay in implementing Activity 2-5 and 2-7Procurement of flow meters and valves in Activity 2-5 and 2-7 has been delayed due to non-existence of as-built drawings in FCTWB, but pipe size and materials have been identified by physical verification. (4) AGIS Security Administrative Password Policy of Abuja Geographical Information System (AGIS) on data restriction has hindered the use of AGIS data by the Project.

2-2 Cause

(1) Limited Progress of Activities for Outut-1 Insufficient 2015 Counterpart Fund has caused this. Request of 2015 Counterpart Fund to be allocated to activities for Output-1 was approved by FCTA, but its release has been hampered by the new government policy of TSA.

(2) Suspension of Activity 1-4Existing duplicated/returned bills have caused this. FCTWB has not been able to completely and effectively treat duplicated/returned bills. (3) Delay in implementing Activity 2-5 and 2-7Non-existence of as-built drawings has caused this. As-built drawings are supposed to be handed over to FCTWB, but actually it has not been done appropriately. There is lack of information sharing among relevant departments and other infrastructural developer such as mass housing estate developer. (4) AGIS Security Administrative Password This is the policy of AGIS.

2-3 Action to be taken

(1) Limited Progress of Activities for Outut-1 FCTWB will liaise closely with FCTA for quick release of Counterpart Fund as soon as the government policy of TSA is stabilized.

(2) Suspension of Activity 1-4FCTWB collated all the duplicated/returned bills, verified them and commenced the deactivation process for the bills. Report will be submitted by the middle of November 2015 to JICA Expert Team to analyze them jointly for water balance. After the deactivation and analysis, water

Annex3-34

PM Form 3-1 Monitoring Sheet Summary

7

connection and data creation will be centralized by HODs (Distribution and Commerce) in the Headquarters to avoid duplication. (3) Delay in implementing Activity 2-5 and 2-7FCTWB, particularly GIS Unit and Pipeline Unit, will update GIS network drawings by physical verification during routine maintenance and capture GPS location for existing facilities. FCTWB will obtain as-built drawings of new/old facilities certainly from FCDA’s Engineering Services Department and FCT Agency for Mass Housing. (4) AGIS Security Administrative Password FCTWB will gradually develop its own customized GIS database.

2-4 Roles of Responsible Persons/Organization

[FCTWB] - Liaison with FCTA for quick release of Counterpart Fund: Director of FCTWB and HOD Finance - Update of GIS database for distribution network (ongoing): GIS Unit, Pipeline Unit and Area Offices

- Reconfirmation of pipe size and material where valves will be installed (ongoing): Pipeline Unit and pilot Area Offices under supervision of Head of Department (HOD) Distribution.

- Procurement/construction of valve casings/chambers and supervision (ongoing): Pipeline Unit, Logistics Unit and Unit in charge of procurement under supervision of HOD Administration & Supply and HOD Distribution.

- Forming a committee for duplicated/returned bills (completed): HOD Commerce. - Deactivation of duplicated/returned bills (ongoing): relevant units and all Area Offices under supervision of HOD Commerce.

- Analysis of collected information of duplicated/returned bills for water balance: Monitoring and Detection Unit under supervision of HOD Commerce.

[JICA Expert Team] - Support to confirmation of pipe size and material where valves will be installed (ongoing). - Support to preparation and procurement (completed) and construction of valve casings/chambers (ongoing).

- Procurement of valves and fittings (ongoing). - Procurement of GIS training (ongoing) - Support to analysis of duplicated/returned bills for water balance. - Procurement of modification of billing system

3 Modification of the Project Implementation Plan

Annex3-35

PM Form 3-1 Monitoring Sheet Summary

8

3-1 Plan of Operation

Due to the above problems and other reasons, Plan of Operation (PO) has been rescheduled. See the Project Monitoring Sheet II as attached.

3-2 Other modifications on detailed implementation plan

(Remarks: The amendment of R/D and PDM (title of the project, duration, project site(s), target group(s), implementation structure, overall goal, project purpose, outputs, activities, and input) should be authorized by JICA HQ. If the project team deems it necessary to modify any part of R/D and PDM, the team may propose the draft.)

Based on the recognition between JICA and FCTWB, JICA made the decision to enhance the Project through additional activities such as installation of zonal meters and establishment of framework of water distribution management. Accordingly, PDM will be revised in the third Joint Coordinating Committee (JCC) meeting.

4 Preparation by Nigerian side toward after completion of the Project

To be considered.

II. Project Monitoring Sheet I & II (as attached)

AnnexAnnex-1: List of the procured Equipment for the Project Annex-2: Training Programme (1st Training in August 2015) Annex-3: Location of Chambers for Flow Meter/Valves in each PMA (Plan)

Annex3-36

PM

For

m 3

-2M

onito

ring

She

et I

PD

M1

Proj

ect T

itle:

The

Fed

eral

Cap

ital T

errit

ory

Red

uctio

n of

Non

-Rev

enue

Wat

er P

roje

ctVe

rsio

n 1

Proj

ect P

erio

d: O

ctob

er 2

014

to M

arch

201

8D

ated

6 N

ov. 2

014

Impl

emen

ting

Org

aniz

atio

n: F

eder

al C

apita

l Ter

ritor

y A

dmin

istr

atio

n (F

CTA

) / F

eder

al C

apita

l Ter

ritor

y W

ater

Boa

rd (F

CTW

BD

icre

ct B

enef

icia

ries:

FC

TWB

, rel

evan

t sta

ff of

FC

TWB

Hea

dqua

rter

s an

d pi

lot A

rea

Offi

ces

Proj

ect S

ite:

FCT

Pilo

t Are

a O

ffice

s: J

abi,

Gar

ki I

and

Gud

uN

arra

tive

Sum

mar

yO

bjec

tivel

y Ve

rifia

ble

Indi

cato

rsM

eans

of V

erifi

catio

nIm

port

ant A

ssum

ptio

nA

chie

vem

ent

Rem

arks

<Ove

rall

Goa

l>

Not

e(*)

: Tar

get v

alue

(X%

), w

hich

is e

xpec

ted

to b

e de

term

ined

inth

e m

ediu

m-te

rm s

trate

gic

plan

for N

RW

redu

ctio

n, s

hall

bete

ntat

ivel

y fil

led

whe

n th

e fin

al d

raft

was

app

rove

d by

the

Dire

ctor

of

FCTW

B, w

hich

sha

ll be

fina

lized

whe

n th

e pl

an is

app

rove

d by

FCTA

<Pro

ject

Pur

pose

>

Not

e(**

): Ta

rget

for e

ach

PM

A is

exp

ecte

d to

be

dete

rmin

ed b

y th

een

d of

the

first

qua

rter o

f the

sec

ond

year

<Out

puts

>

Not

e (*

1): N

RW

com

pone

nts

targ

eted

by

Out

put 2

are

(i) i

nvis

ible

leak

age;

(ii)

cust

omer

met

er m

alfu

nctio

n; a

nd (i

ii) il

lega

l con

nect

ion

Pro

ject

Mon

itor

ing

She

et I

(R

evis

ion

ofP

roje

ct D

esig

n M

atri

x)

Leve

l of N

on-R

even

ue W

ater

(NR

W) i

s re

duce

d at

the

serv

ice

area

of

FCTW

B

1a. R

ecor

d of

mon

thly

NR

W ra

tio is

kep

t by

Dis

tribu

tion

Dep

artm

ent

from

the

third

qua

rter o

f the

firs

t yea

r of t

he P

roje

ct1b

. Mon

thly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

is re

porte

d to

its m

onth

ly J

oint

Man

agem

ent M

eetin

g fro

m th

e th

ird q

uarte

r of t

hefir

st y

ear o

f the

Pro

ject

1c. Q

uarte

rly N

RW

ratio

of t

he s

ervi

ce a

rea

of F

CTW

B is

repo

rted

toth

e B

oard

of D

irect

ors

of F

CTW

B fr

om th

e th

ird q

uarte

r of t

he fi

rst

year

of t

he P

roje

ct

A. S

taff

of F

CTW

B (i

.e. m

embe

rs o

fN

RW

Man

agem

ent T

eam

and

Pilo

tN

RW

Act

ion

Team

s) tr

aine

d th

roug

hth

e P

roje

ct d

o no

t lea

ve th

e of

fice

inla

rge

num

bers

a. D

ate

of a

ppro

val o

f the

plan

b. R

esul

t of m

onito

ring

byN

RW

Man

agem

ent T

eam

c. R

esul

ts o

f joi

ntas

sess

men

t bas

ed o

n th

ecr

iteria

set

by

the

Pro

ject

d. R

ecor

d of

NR

W ra

tio k

ept

by D

istri

butio

n D

epar

tmen

t

3a&

3b.

Dat

e of

offi

cial

lette

rsu

bmitt

ing

draf

t stra

tegi

c pl

anan

d an

nual

recu

rren

t and

capi

tal p

lan

3c. D

ate

of a

ppro

val o

f the

man

ual

Indi

cato

r will

be

obta

ined

inP

hase

-2 o

f the

Pro

ject

sche

dule

d in

201

7 an

d20

18, b

ut W

orki

ng G

roup

mem

bers

wer

e se

lect

edan

d ex

istin

g pl

ans,

etc

.re

late

d to

NR

W re

duct

ion

at F

CTW

B w

ere

revi

ewed

prel

imin

arily

.

3a. B

y O

ctob

er 2

017,

dra

ft m

ediu

m-te

rm s

trate

gic

plan

for N

RW

redu

ctio

n (2

018-

2022

) is

subm

itted

by

FCTW

B to

FC

TA fo

r rev

iew

and

appr

oval

3b. B

y O

ctob

er 2

017,

an

annu

al N

RW

redu

ctio

n pl

an (2

018)

isin

corp

orat

ed in

FC

WTB

’s a

nnua

l rec

urre

nt a

nd c

apita

l pla

n (2

018)

for s

ubm

issi

on to

FC

TA fo

r rev

iew

and

app

rova

l3c

. A p

lann

ing

man

ual f

or N

RW

redu

ctio

n is

app

rove

d by

the

Dire

ctor

of F

CTW

B b

y th

e en

d of

the

Pro

ject

3. A

med

ium

-term

stra

tegi

c pl

an o

f FC

TWB

for N

RW

redu

ctio

n is

deve

lope

d, u

tiliz

ing

the

resu

lts o

f Out

put 1

-2 (*

2)

See

the

Out

put-1

of

Mon

itorin

gS

heet

II

See

the

Out

put-2

of

Mon

itorin

gS

heet

II

See

the

Out

put-3

of

Mon

itorin

gS

heet

II

A. P

olic

y su

ppor

t for

NR

W re

duct

ion

is n

ot d

isco

ntin

ued

Pol

icy

supp

ort f

orN

RW

redu

ctio

n is

not

dis

cont

inue

dB

. Nat

ural

dis

aste

r/ p

oliti

cal i

nsta

bilit

y/ e

cono

mic

cris

is th

at a

ffect

the

serv

ice

area

of F

CTW

B d

o no

t occ

urC

. Act

iviti

es to

impl

emen

t the

med

ium

-tem

stra

tegi

c pl

an a

re n

otdi

scon

tinue

d or

del

ayed

2. M

etho

ds/o

pera

tiona

l pro

cedu

res

for e

ffect

ive

NR

W re

duct

ion

are

esta

blis

hed

thro

ugh

pilo

t pro

ject

s at

Pilo

t Met

erin

g A

reas

(PM

As)

und

erpi

lot A

rea

Offi

ces

(*1)

2a. R

ecor

d of

NR

W ra

tio k

ept

by th

e D

istri

butio

nD

epar

tmen

t2b

. Dat

e of

app

rova

l of t

hem

anua

ls

1. L

evel

of N

RW

of t

he s

ervi

ce a

rea

of F

CW

TB is

mon

itore

d re

gula

rly

a. T

he m

ediu

m-te

rm s

trate

gic

plan

for N

RW

redu

ctio

n (2

018-

2022

)is

app

rove

d by

FC

TA b

y th

e en

d of

the

Pro

ject

.b.

NR

W re

duct

ion

oper

atio

ns o

f the

firs

t qua

rter o

f 201

8 sp

ecifi

ed in

the

annu

al p

lan

of th

e ab

ove

plan

are

car

ried

out a

ccor

ding

to th

epl

an b

y FC

TWB

c. R

elev

ant s

taff

of F

CTW

B (i

.e. m

embe

rs o

f NR

W M

anag

emen

tTe

am a

nd P

ilot N

RW

Act

ion

Team

s) b

ecom

e eq

uipp

ed w

ith s

kills

and

know

ledg

e ne

cess

ary

for N

RW

redu

ctio

n ac

cord

ing

to th

ecr

iteria

set

by

the

Pro

ject

for e

ach

leve

ld.

NR

W ra

tio o

f eac

h P

MA

in th

e la

st q

uarte

r of t

he P

roje

ct re

ache

sits

resp

ectiv

e ta

rget

(**)

2a. D

ecre

ase

rate

of N

RW

ratio

for e

ach

Sub

Met

erin

g A

rea

of a

PM

A re

ache

s at

leas

t 80%

of i

ts ta

rget

at t

he e

nd o

f the

resp

ectiv

eN

RW

redu

ctio

n op

erat

ions

2b. T

echn

ical

man

uals

for A

rea

Offi

ce m

anag

ers

and

field

ope

rato

rs(i.

e. te

chni

cal o

ffice

rs a

nd m

eter

read

ers)

, inc

ludi

ng a

udio

vis

ual

mat

eria

ls, a

re a

ppro

ved

by H

ead

of D

epar

tmen

t (H

oD) f

orD

istri

butio

n an

d H

oD fo

r Com

mer

ce b

y th

e fir

st q

uarte

r of t

he th

irdye

ar o

f the

Pro

ject

Not

e (*

2): A

med

ium

-term

stra

tegi

c pl

an is

a fi

ve-y

ear p

lan,

whi

ch m

ay in

clud

e m

ediu

m-te

rm ta

rget

, stra

tegi

es a

nd a

ctio

ns, t

imef

ram

e, h

uman

reso

urce

requ

irem

ent,

on-th

e-jo

b tra

inin

g m

echa

nism

, cos

t-ben

efit

anal

ysis

of N

RW

redu

ctio

n, e

tc. I

t is

note

d th

at N

RW

com

pone

nts

addr

esse

d by

the

stra

tegi

c pl

an a

re n

ot li

mite

d to

the

ones

men

tione

d in

(*1)

abo

ve: t

hey

shal

l be

disc

usse

d an

d de

term

ined

in d

evel

opin

g th

e ou

tline

of t

he s

trate

gic

plan

(thr

ough

Act

ivity

3-4

).

Nec

essa

ry d

ata

cann

ot b

em

easu

red

due

to d

elay

of

activ

ities

, but

act

ions

hav

ebe

en ta

ken,

and

theo

retic

alle

ctur

es a

nd p

repa

ratio

n of

draw

ings

thro

ugh

OJT

have

bee

n do

ne.

See

the

Out

put-2

of

Mon

itorin

gS

heet

II

a: A

nnua

l NR

W ra

tio is

redu

ced

to X

%(*

) at t

he e

nd o

f the

yea

r 202

1a.

Rec

ord

of N

RW

ratio

kep

tby

Dis

tribu

tion

Dep

artm

ent

1a. M

onth

ly re

cord

of N

RW

ratio

.1b

&1c

. M

ater

ial f

or m

eetin

gssu

bmitt

ed b

y th

e D

istri

butio

nD

epar

tmen

t

Cap

acity

of F

CTW

B fo

r NR

W re

duct

ion

is s

treng

then

ed

Indi

cato

r can

not b

eob

tain

ed b

ecau

se o

f lim

ited

prog

ress

.

Nec

essa

ry d

ata

cann

ot b

em

easu

red

due

to d

elay

of

activ

ities

, but

act

ions

hav

ebe

en ta

ken.

Indi

cato

r can

not b

eob

tain

ed b

ecau

se o

f lim

ited

prog

ress

, but

ski

lls a

ndkn

owle

dge

nece

ssar

y fo

rN

RW

redu

ctio

n ha

s be

engr

adua

lly d

evel

oped

thro

ugh

lect

ures

, OJT

and

the

first

cou

nter

part

train

ing

in A

ugus

t 201

5 in

Jap

an.

Annex3-37

PM

For

m 3

-2M

onito

ring

She

et I

Act

iviti

esIm

port

ant A

ssum

ptio

nTh

e N

iger

ian

Side

The

Japa

nese

Sid

e

Pre-

Con

ditio

ns

Not

e (*

3) S

elec

tion

crite

ria o

f PM

A a

re a

s fo

llow

s: (i

) Saf

ety

for n

ight

wor

ks is

sec

ured

in m

easu

ring

min

imum

nig

ht fl

ow: (

ii) D

istri

butio

n ne

twor

k is

sep

arat

ed a

nd it

is e

asy

to is

olat

e it

in m

easu

ring

NR

W ra

tio: a

nd (i

ii) N

RW

ratio

is s

uppo

sedl

y hi

gh.

Not

e (*

4) W

orki

ng G

roup

for N

RW

pla

nnin

g w

ould

con

sist

of P

roje

ct M

anag

er (a

s ch

air)

, Dep

uty

Pro

ject

Man

ager

, Tec

hnic

al M

anag

ers,

Hea

d of

Fin

ance

Dep

t., H

ead

of P

rodu

ctio

n D

ept.,

Hea

d of

PR

S U

nit,

and

mem

bers

of N

RW

Man

agem

ent T

eam

.

2-1

Rev

iew

exi

stin

g N

RW

red

uctio

n op

erat

ions

at e

ach

pilo

t Are

a O

ffice

2-2

Con

duct

cap

acity

ass

essm

ent o

f the

rele

vant

sta

ff of

eac

h pi

lot A

rea

Offi

ce2-

3 Id

entif

y an

d se

lect

a P

ilot M

eter

ing

Are

a (P

MA

) for

eac

h pi

lot A

rea

Offi

ce b

ased

on

the

sele

ctio

n cr

iteria

of P

MA

(*3)

2-4

Pre

pare

/upd

ate

dist

ribut

ion

netw

ork

draw

ings

for e

ach

PM

A2-

5 In

stal

l wat

er fl

ow m

eter

s to

eac

h P

MA

and

mea

sure

in/o

utflo

ws

mon

thly

2-6

Zone

eac

h P

MA

into

Sub

Met

erin

g A

reas

(SM

A)

2-7

Isol

ate

a S

MA

by

inst

allin

g va

lves

2-8

Upd

ate

the

dist

ribut

ion

netw

ork

draw

ings

for e

ach

SM

A2-

9 M

easu

re a

n in

itial

leve

l of N

RW

of e

ach

SM

A2-

10 D

etec

t tar

get N

RW

com

pone

nts

(i.e.

invi

sibl

e le

akag

e, c

usto

mer

met

er m

alfu

nctio

n, a

nd il

lega

l con

nect

ion)

of e

ach

SM

A2-

11 D

evel

op a

NR

W re

duct

ion

oper

atio

n pl

an o

f eac

h S

MA

,inc

ludi

ngre

duct

ion

targ

et, f

or re

view

by

Hea

d of

Dis

tribu

tion

Dep

artm

ent

2-12

Rev

iew

and

app

rove

NR

W re

duct

ion

oper

atio

n pl

an o

f eac

h S

MA

2-13

Impl

emen

t the

NR

W re

duct

ion

oper

atio

ns a

t eac

h S

MA

2-14

Mon

itor t

he p

rogr

ess

of th

e N

RW

redu

ctio

n op

erat

ions

of e

ach

SM

A2-

15 M

easu

re le

vel o

f NR

W o

f eac

h S

MA

at t

he e

nd o

f the

resp

ectiv

eop

erat

ions

2-16

Pre

pare

a re

port

on p

ilot p

roje

cts,

cov

erin

g A

ctiv

ity 2

-1~2

-15

2-17

Dev

elop

man

uals

for N

RW

redu

ctio

n fo

r Are

a O

ffice

man

ager

s an

dfie

ld o

pera

tors

(i.e

. tec

hnic

al o

ffice

rs a

nd m

eter

read

ers)

, inc

ludi

ng a

udio

visu

al m

ater

ials

Issu

es &

Cou

nter

mes

ures

- Ins

uffic

ient

201

5 C

ount

erpa

rt Fu

nd h

as c

ause

d lim

ited

prog

ress

of a

ctiv

ities

for

Out

ut-1

. FC

TWB

will

liai

se c

lose

ly w

ith F

CTA

for q

uick

rele

ase

of th

e Fu

nd a

sso

on a

s th

e go

vern

men

t pol

icy

of T

SA

is s

tabi

lized

.- E

xist

ing

dupl

icat

ed/re

turn

ed b

ills

have

cau

sed

susp

ensi

on o

f Act

ivity

1-4

.FC

TWB

col

late

d al

l the

dup

licat

ed/re

turn

ed b

ills,

ver

ified

them

and

com

men

ced

the

deac

tivat

ion

proc

ess

for t

he b

ills.

Rep

ort w

ill b

e su

bmitt

ed b

y th

e m

iddl

e of

Nov

embe

r 201

5 to

JIC

A E

xper

t Tea

m to

ana

lyze

them

join

tly fo

r wat

er b

alan

ce.

- Non

-exi

sten

ce o

f as-

built

dra

win

gs h

as c

ause

d de

lay

in im

plem

entin

g A

ctiv

ity 2

-5an

d 2-

7. F

CTW

B w

ill u

pdat

e G

IS n

etw

ork

draw

ings

by

phys

ical

ver

ifica

tion

durin

gro

utin

e m

aint

enan

ce a

nd c

aptu

re G

PS

loca

tions

for e

xist

ing

faci

litie

s. F

CTW

B w

illob

tain

as-

built

dra

win

gs o

f new

/old

faci

litie

s ce

rtain

ly fr

om F

CD

A’s

Eng

inee

ring

Ser

vice

s D

epar

tmen

t and

FC

T A

genc

y fo

r Mas

s H

ousi

ng.

- Pol

icy

of A

buja

Geo

grap

hica

l Inf

orm

atio

n S

yste

m (A

GIS

) on

data

rest

rictio

n ha

shi

nder

ed th

e us

e of

AG

IS d

ata

by th

e P

roje

ct. F

CTW

B w

ill g

radu

ally

dev

elop

its

own

cust

omiz

ed G

IS d

atab

ase.

A N

atur

al d

isas

ter/p

oliti

cal/

inst

abili

ty/e

cono

mic

cris

is th

at a

ffect

the

proj

ect a

ctiv

ities

do

not o

ccur

A F

urni

shed

offi

ces

for J

apan

ese

Exp

ert T

eam

are

sec

ured

at

Hea

dqua

rters

and

eac

h P

ilot A

rea

Offi

ce o

f FC

TWB

B P

roje

ct P

erso

nnel

is a

ssig

ned

with

the

final

ized

list

1-1

Inst

all b

ulk

met

ers

to w

ater

trea

tmen

t pla

nts

1 an

d 2

1-2

Mea

sure

mon

thly

wat

er p

rodu

ctio

n of

wat

er tr

eatm

ent p

lant

s 1,

2 ,3

,an

d 4

1-3

Tally

the

abov

e w

ater

pro

duct

ion

data

mon

thly

1-4

Cal

cula

te th

e m

onth

ly w

ater

con

sum

ptio

n ba

sed

on th

e bi

lling

dat

a1-

5 C

alcu

late

mon

thly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

usi

ng th

eda

ta o

btai

ned

from

Act

ivity

1-3

and

1-4

Inpu

ts

3-1

Est

ablis

h a

Wor

king

Gro

up fo

r NR

W p

lann

ing

(*4)

3-2

Rev

iew

exi

stin

g pl

ans,

impl

emen

tatio

n st

ruct

ure,

on-

the-

job

train

ing

mec

hani

sm, e

tc. r

elat

ed to

NR

W re

duct

ion

at F

CTW

B3-

3 C

ondu

ct h

ydra

ulic

and

wat

er p

ress

ure

dist

ribut

ion

anal

yses

of t

hepi

pelin

e ne

twor

ks3-

4 D

evel

op o

utlin

es o

f the

med

ium

-term

stra

tegi

c pl

an a

nd it

s an

nual

NR

W re

duct

ion

plan

3-5

Dev

elop

the

first

med

ium

-term

stra

tegi

c pl

an (2

018-

2022

) for

app

rova

lby

FC

TA3-

6 D

evel

op a

n an

nual

NR

W re

duct

ion

plan

bas

ed o

n th

e st

rate

gic

plan

as

an in

tegr

al p

art o

f an

annu

al re

curr

ent a

nd c

apita

l pla

n of

FC

TWB

for

appr

oval

by

FCTA

3-7

Dev

elop

a p

lann

ing

man

ual f

or N

RW

redu

ctio

n

Proj

ect P

erso

nnel

1. P

roje

ct D

irect

or: D

irect

or o

f Eco

nom

ic P

lann

ing,

Res

earc

h an

dS

tatis

tic D

epar

tmen

t, FC

TA2.

Pro

ject

Man

ager

: Dire

ctor

of F

CTW

B3.

Dep

uty

Pro

ject

Man

ager

: HoD

for A

dmin

istra

tion

and

Sup

ply/

FCTW

B4.

Tec

hnic

al M

anag

ers

(Als

o Le

ader

s of

NR

W M

anag

emen

t Tea

m):

HoD

for D

istri

butio

n an

d H

oD fo

r Com

mer

ce /F

CTW

B5.

Mem

bers

of N

RW

Man

agem

ent T

eam

(FC

TWB

):- H

ead

of S

peci

al P

roje

ct U

nit o

f Dis

tribu

tion

Dep

artm

ent (

asC

oord

inat

or)

- Rel

evan

t Hea

d of

Uni

t (H

oU) a

nd o

ffice

rs o

f the

Dis

tribu

tion

Dep

artm

ent,

Com

mer

ce D

epar

tmen

t, an

d A

dmin

istra

tion

and

Sup

ply

Dep

artm

ent

6. H

eads

of o

ther

rele

vant

Dep

artm

ents

and

Uni

t of F

CTW

B: H

oDfo

r Fin

ance

, HoD

for P

rodu

ctio

n, H

oU fo

r Pla

nnin

g R

esea

rch

and

Sta

tistic

s (P

RS

)7.

Mem

bers

of N

RW

Act

ion

Team

: Are

a M

anag

er, A

ssis

tant

Are

aM

anag

er (D

istri

butio

n), A

ssis

tant

Are

a M

anag

er (C

omm

erce

),te

chni

cal o

ffice

rs (D

istri

butio

n) a

nd m

eter

read

ers

(Com

mer

ce) o

fea

ch p

ilot A

rea

Offi

ce8.

Oth

er p

erso

nnel

mut

ually

agr

eed

upon

as

nece

ssar

y

Land

, Bui

ldin

g an

d Fa

cilit

ies

1. O

ffice

bui

ldin

g an

d fa

cilit

ies

nece

ssar

y fo

r the

impl

emen

tatio

n of

the

Pro

ject

2. O

ffice

spa

ces

and

nece

ssar

y fa

cilit

ies

for t

he J

apan

ese

Exp

erts

at

the

FCTW

B H

eadq

uarte

rs a

nd e

ach

Pilo

t Are

a O

ffice

, inc

ludi

ngin

tern

et c

onne

ctio

n an

d ai

r con

ditio

ners

3. O

ther

faci

litie

s m

utua

lly a

gree

d up

on a

s ne

cess

ary

Loca

l Cos

ts1.

Cos

t for

inst

alla

tion,

ope

ratio

n an

d m

aint

enan

ce o

f the

prov

ided

equ

ipm

ent a

nd c

ost f

or p

ipe

repa

ir at

PM

As

2. A

dmin

istra

tion

and

oper

atio

nal c

osts

, inc

ludi

ng c

osts

for

loca

l tra

vel f

or th

e P

roje

ct P

erso

nnel

Japa

nese

Exp

erts

1. C

hief

Adv

isor

/ N

RW

Red

uctio

n P

lann

ing

2. D

eput

y C

hief

Adv

isor

/N

RW

Red

uctio

n P

lann

ing

3. N

RW

Red

uctio

nO

pera

tions

Man

agem

ent

4. L

eaka

ge D

etec

tion

Tech

nolo

gy5.

Com

mer

cial

Los

s6.

Hyd

raul

ic A

naly

sis

/ GIS

7. P

rocu

rem

ent M

anag

emen

t/ C

oord

inat

or8.

Oth

er e

xper

ts m

utua

llyag

reed

upo

n as

nec

essa

ry

Trai

ning

of t

he N

iger

ian

Proj

ect P

erso

nnel

in J

apan

Four

per

sons

mut

ually

agr

eed

upon

will

be tr

aine

d in

Jap

anan

nual

ly

Equi

pmen

t1.

Bul

k m

eter

s fo

r wat

ertre

atm

ent p

lant

s2.

Wat

er fl

ow m

eter

s, v

alve

s,an

d cu

stom

er m

eter

s fo

rS

MA

3. L

eaka

ge d

etec

tion

equi

pmen

t for

PM

A4.

Pip

e re

pair

equi

pmen

t for

PM

A5.

Veh

icle

s(P

ick-

ups)

6. O

ther

equ

ipm

ent m

utua

llyag

reed

upo

n as

nec

essa

ry

Annex3-38

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Achie

veme

ntIss

ue &

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

3132

3334

3536

3738

3940

4142

Coun

terme

asur

esOu

tput

-11-

1W

/PSu

rvey

Instal

lation

Revis

edPr

epar

ation

Cons

tructi

onIns

tallat

ionAc

tual

1-2

W/P

Revis

edAc

tual

1-3

W/P

Revis

edAc

tual

1-4

W/P

Revie

wSy

stem

Modif

icatio

nRe

vised

Spec

ificati

onMo

difica

tion

Actua

l1-

5W

/PRe

vised

Actua

lOu

tput

-22-

1W

/PRe

vised

Actua

l2-

2W

/PBa

selin

eIn

terim

-1In

terim

-2Fin

alRe

vised

Actua

l2-

3W

/PRe

vised

Actua

l2-

4W

/PRe

vised

Actua

l2-

5W

/PRe

vised

Cons

truct.

& In

stall.

Actua

l

2-6

W/P

Revis

edAc

tual

2-7

W/P

Revis

edAc

tual

2-8

W/P

Revis

edAc

tual

2-9

W/P

Revis

edAc

tual

2-10

W/P

Revis

edAc

tual

2-11

W/P

Revis

edAc

tual

2-12

W/P

Revis

edAc

tual

2-13

W/P

Revis

edAc

tual

2-14

W/P

Revis

edAc

tual

2-15

W/P

Revis

edAc

tual

2-16

W/P

Inter

imFin

alRe

vised

Actua

l2-

17W

/PDr

aftFin

aliza

tion

Modif

icatio

nRe

vised

Actua

l

Outp

ut-3

3-1

W/P

Revis

edAc

tual

3-2

W/P

Revis

edAc

tual

3-3

W/P

Revis

edAc

tual

3-4

W/P

Revis

edAc

tual

3-5

W/P

Revis

edAc

tual

3-6

W/P

Revis

edAc

tual

3-7

W/P

Revis

edAc

tual

W/P

Phas

e-1 (

Oct 2

014 -

Dec

2016

, 27 m

onth

s)Ph

ase-

2 (Ja

n 20

17 -

Mar 2

018,

15 m

onth

s)Re

vised

Actua

lDu

ratio

n / P

hasin

g

Meas

ure l

evel

of NR

W of

each

SMA

atthe

end o

f the r

espe

ctive

oper

ation

s

Revie

w an

d app

rove

NRW

redu

ction

oper

ation

plan

of ea

ch S

MA

Imple

ment

NRW

redu

ction

oper

ation

sat

each

SMA

Monit

or th

e pro

gres

s of t

he N

RWre

ducti

on op

erati

ons o

f eac

h SMA

Detec

t targ

et NR

W co

mpon

ents

(i.e.

invisi

ble le

akag

e, cu

stome

r mete

rma

lfunc

tion,

and i

llega

l con

necti

on) o

fea

ch S

MADe

velop

a NR

W re

ducti

on op

erati

onpla

n of e

ach S

MA, in

cludin

g red

uctio

ntar

get fo

r rev

iew by

Hea

d of D

istrib

ution

Depa

rtmen

t

Deve

lop ou

tlines

of th

e med

ium-te

rmstr

ategic

plan

and i

ts an

nual

NRW

redu

ction

plan

(app

rova

l by t

heDi

recto

r)De

velop

the f

irst m

edium

-term

stra

tegic

plan (

2018

-202

2) fo

r app

rova

l by F

CTA

Deve

lop an

annu

al NR

W re

ducti

on pl

anba

sed o

n the

stra

tegic

plan a

s an

integ

ral p

art o

f an a

nnua

l recu

rrent

and

capit

al pla

n of F

CTW

B for

appr

oval

byFC

TADe

velop

a pla

nning

man

ual fo

r NRW

redu

ction

Prep

are a

repo

rt on

pilot

proje

cts,

cove

ring A

ctivit

y 2-1

~2-1

5

Deve

lop m

anua

ls for

NRW

redu

ction

for A

rea O

ffice m

anag

ers a

nd fie

ldop

erato

rs (i.e

. tec

hnica

l offic

ers a

ndme

ter re

ader

s), in

cludin

g aud

io vis

ual

mater

ials

A m

ediu

m-te

rmst

rate

gic p

lan o

f FCT

WB

for N

RW re

duct

ion

isde

velo

ped,

util

izing

the

resu

lts o

f Out

put-1

&2

Estab

lish a

Wor

king G

roup

for N

RWre

ducti

on pl

annin

g

Revie

w ex

isting

plan

s, im

pleme

ntatio

nstr

uctur

e, on

-the-

job tr

aining

mech

anism

, etc.

relat

ed to

NRW

redu

ction

at F

CTW

BCo

nduc

t hyd

rauli

c and

wate

r pre

ssur

edis

tributi

on an

alyse

s of t

he pi

pelin

ene

twor

ks

Mar

Instal

l bulk

mete

rs to

water

trea

tmen

tpla

nts 1

and 2

Meas

ure m

onthl

y wate

r pro

ducti

on of

water

trea

tmen

t plan

ts 1,

2, 3,

and 4

Tally

the a

bove

wate

r pro

ducti

on da

tamo

nthly

Calcu

late t

he m

onthl

y wate

rco

nsum

ption

base

d on t

he bi

lling d

ata

Calcu

late m

onthl

y NRW

ratio

of th

ese

rvice

area

of F

CTW

B us

ing th

e data

obtai

ned f

rom

Activ

ity 1-

3 and

1-4

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Feb

Mar

Apr

May

Jun

Oct

Nov

Dec

Jan

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Zone

each

PMA

into

Sub M

eterin

gAr

eas (

SMA)

Isolat

e a S

MA by

insta

lling v

alves

Upda

te the

distr

ibutio

n netw

ork

draw

ings f

or ea

ch S

MA

Meas

ure a

n init

ial le

vel o

f NRW

of ea

chSM

A

Mar

Apr

May

Jun

Jul

Aug

Activ

ities

Oct.

Nov

Dec

Jan

Feb

Leve

l of N

RW o

f the

serv

ice ar

ea o

f FCT

WB

is m

onito

red

regu

larly

Meth

ods/o

pera

tiona

lpr

oced

ures

for e

ffect

iveNR

W re

duct

ion

are

esta

blish

ed th

roug

hpi

lot p

rojec

ts at

Pilo

tMe

terin

g Ar

eas (

PMAs

)un

der p

ilot A

rea O

ffice

s

Revie

w ex

isting

NRW

redu

ction

oper

ation

s at e

ach p

ilot A

rea O

ffice

Cond

uct c

apac

ity as

sess

ment

ofor

ganiz

ation

and t

he re

levan

t staf

f

Identi

fy an

d sele

ct a P

ilot M

eterin

gAr

ea (P

MA) f

or ea

ch P

ilot A

rea O

ffice

base

d on t

he se

lectio

n crite

ria of

PMA

Prep

are/u

pdate

distr

ibutio

n netw

ork

draw

ings f

or ea

ch P

MA

Instal

l wate

r flow

mete

rs to

each

PMA

and m

easu

re in

/outflo

ws m

onthl

y

None

None

Delay

ed.

Comp

leted

None

Base

line a

sses

smen

twa

s don

e.No

ne

Comp

leted

None

Delay

ed. C

onstr

uctio

n of

cham

bers

shou

ld be

comm

ence

d as s

oon a

s 201

5Co

unter

part

Fund

is re

lease

d,by

the e

nd of

2015

at th

elat

est.

Desig

n of c

hamb

ers,

spec

ificati

on of

flow

meter

, BoQ

wer

epr

epar

ed.

Cons

tructi

on ha

s bee

npo

stpon

ed du

e to

insuff

icien

t Cou

nterp

art

Fund

. FCT

WB

will l

iaise

close

ly wi

th FC

TA fo

rqu

ick re

lease

of th

eFu

nd.

Delay

ed. S

ystem

mod

icatio

nwi

ll be d

iscus

sed i

n line

with

treatm

ent o

f

Situa

tion o

f billi

ng an

d its

syste

m ha

ve be

enpa

rtially

asse

ssed

.

Dupli

cated

/retur

ned b

illsex

ist, w

hich w

ill be

treate

d by F

CTW

B.

Ongo

ing bu

t dela

yed.

Polic

y of

AGIS

on da

ta re

strict

ion ha

shin

dere

d the

use o

f AGI

S da

ta.

Draw

ings f

or G

udu A

rea

Offic

e hav

e bee

nco

mplet

ed.

FCTW

B wi

ll gra

duall

yde

velop

its ow

ncu

stomi

zed G

ISDe

layed

, but

instal

lation

will

start

soon

.

Delay

ed, b

ut ins

tallat

ion w

illsta

rt so

on.

Flow

meter

s for

Gud

uan

d Jab

i hav

e bee

npr

ocur

ed an

d deli

vere

d.Pr

ocur

emen

t in G

arki

I ison

going

.

Comp

leted

None

Delay

ed.

None

FCTW

B wi

ll gra

duall

yde

velop

its ow

ncu

stomi

zed G

ISNo

neNo

neDe

layed

. This

will

follow

Acti

vity

2-5 a

nd 2-

7.

Non-

exist

ence

of as

-buil

tdr

awing

s. FC

TWB

will

upda

te GI

S ne

twor

kdr

awing

s by p

hysic

alve

rifica

tion d

uring

routi

nema

inten

ance

and c

aptur

eGP

S loc

ation

s for

exist

ingfac

ilities

. FCT

WB

will

obtai

n as-b

ulit d

rawi

ng of

new/

old fa

cilitie

s cer

tainly

from

FCDA

and M

ass

Hous

ing.

None

None

Delay

ed. T

his w

ill fol

low A

ctivit

y2-

14.

Delay

ed. I

nterim

repo

rt ma

y be

resc

hedu

led ac

cord

ing to

actua

l pro

gres

s.

None

None

None

None

FCDA

was

adde

d as a

nob

serve

r.W

orkin

g Gro

up m

embe

rswe

re se

lected

, but

will b

ere

viewe

d in P

hase

-2.

None

Revie

w wa

s don

epr

elimi

narily

, but

will b

ere

viewe

d in P

hase

-2.

None

Delay

ed. T

his w

ill fol

low A

ctivit

y2-

9.Th

eore

tical

lectur

es an

dfac

t find

ings w

ere d

one

prior

to fie

ld wo

rks.

None

None

None

None

None

None

None

Delay

ed. T

his w

ill fol

low A

ctivit

y2-

10.

Delay

ed. T

his w

ill fol

low A

ctivit

y2-

11.

Delay

ed. T

his w

ill fol

low A

ctivit

y2-

12.

Delay

ed. T

his w

ill fol

low A

ctivit

y2-

13.

N one

None

None

None

To be

imple

mente

d in P

hase

-2

To be

imple

mente

d in P

hase

-2.N

one

None

None

None

To be

imple

mente

d in P

hase

-2.

To be

imple

mente

d in P

hase

-2.N

one

None

To be

imple

mente

d in P

hase

-2.N

one

None

Expe

rts w

ere n

ot in

Nige

ira in

most

of pe

riod b

etwee

nJa

nuna

ry an

d Apr

il 201

5.

--

PresidentialElectionon14thFebruary(Postponed)

PresidentialElectionon28thMarchandStateElectionon11thApril

Annex3-39

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Issue

Solut

ion1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

3233

3435

3637

3839

4041

42JIC

A Ex

pert

1Ak

inori M

IYOS

HIW

/P C

hief A

dviso

r / N

RW R

educ

tion P

lannin

gRe

vised

Actua

l2

Take

toshi

FUJIY

AMA

W/P

Dep

uty C

hief A

dviso

r / N

RW R

educ

tion P

lannin

gRe

vised

Actua

l3

Toru

TOY

ODA

W/P

NRW

Red

uctio

n Ope

ratio

ns M

anag

emen

tRe

vised

Actua

l4

Kiyo

shi K

IYAM

AW

/P Le

akag

e Dete

ction

Tec

hnolo

gyRe

vised

Actua

l5

Taku

ji OKU

BOW

/P C

omme

rcial

Loss

Revis

edAc

tual

6Sh

inta S

EGAW

AW

/P H

ydra

ulic A

nalys

is / G

ISRe

vised

Actua

l7

Kazu

hiro I

SHIU

RA (-

Aug/2

015)

, Hiro

ki NI

IMUR

A (S

ep/20

15-)

W/P

Pro

cure

ment

Mana

geme

nt / C

oord

inator

Revis

edAc

tual

Equi

pmen

t1

Leak

age d

etecti

on eq

uipme

ntW

/PTe

nder

& D

elive

ry*3

PMAs

in Ja

pan

(JICA

)Re

vised

Actua

l2

Bulk

meter

s (ult

raso

nic flo

w me

ter)

W/P

Tend

er*W

TPin

Japa

n(JI

CA)

Revis

edMe

ter In

stalla

tion

Actua

l3

Wate

r mete

r, flo

w me

ter an

d valv

esW

/PTe

nder

& D

elive

ry*3

PMAs

in Ni

geria

(JICA

Exp

ert)

Revis

edAc

tual

4Pi

pe re

pair e

quipm

ent

W/P

*3PM

Asin

Nige

ria(JI

CA E

xper

t)Re

vised

Actua

l5

Vehic

les (P

ickup

truc

k)W

/P*L

eaka

ge D

etecti

onin

Nige

ria(JI

CA)

Revis

edAc

tual

6GI

S so

ftwar

e, off

ice eq

uipme

ntW

/P*F

CTW

B HQ

sin

Nige

ria/O

ther

(JICA

Exp

ert)

Revis

edAc

tual

Loca

l Con

sulta

nt1

Modif

icatio

n of b

illing

and c

ollec

tion s

ystem

W/P

Revis

edSp

ecific

ation

Modif

icatio

nAc

tual

2GI

S an

d data

base

train

ingW

/PRe

vised

Actua

lTr

ainin

g in

Japa

nW

/PRe

vised

Actua

l20

1420

1520

1620

1720

18Mo

nito

ring

Rema

rksIss

ueSo

lution

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

3132

3334

3536

3738

3940

4142

Plan

ning

, Mon

itorin

g an

d Co

ordi

natio

n1

W/P

Revis

edAc

tual

2W

/PRe

vised

Actua

l3

W/P

Revis

edAc

tual

4W

/PRe

vised

Actua

l5

W/P

Revis

edAc

tual

6W

/PRe

vised

Actua

l7

W/P

Revis

edAc

tual

8W

/PRe

vised

Actua

l9

W/P

Kick

off

Final

Revis

edAc

tual

10Co

llect

and o

rgan

ize da

ta for

Indic

ators

of PD

Ma

W/P

Revis

edAc

tual

bCo

nduc

t joint

capa

city a

sses

smen

t of th

e rele

vant

staff

W/P

Base

line

Inte

rim-1

Inte

rim-2

Final

Revis

edPr

epar

e Cap

acity

Dev

elopm

ent (

CD) P

lanAc

tual

cW

/PRe

vised

Actua

ld

W/P

Revis

edAc

tual

Repo

rts / D

ocum

ents

11W

/PRe

vised

Actua

l12

W/P

Revis

edAc

tual

13W

/PRe

vised

Actua

lPu

blic

Relat

ions

14W

/PRe

vised

Actua

l15

W/P

Revis

edAc

tual

Moni

torin

g an

d Ev

aluat

ion

in th

e Pos

t-Pro

jectp

erio

d16

Post

Monit

oring

by JI

CA(n

ot de

scrib

ed he

re)

17Po

st Ev

aluati

on by

JICA

(not

desc

ribed

here

)

Delay

ed. T

o be d

iscus

sed i

nlin

e with

trea

tmen

t of

dupli

cated

/retur

ned b

ills.

None

News

letter

is is

sued

quar

terly.

JCC

meeti

ngs w

ere c

ondu

cted

twice

.

APO

is pr

epar

ed in

para

rrel

with

FCT

WB's

annu

al re

curre

ntan

d cap

ital p

lanMo

nthly

prog

ress

, plan

, issu

es,

solut

ions a

nd et

c are

discu

ssed

.Qu

arter

ly pr

ogre

ss, p

lan,

issue

s, so

lution

s and

etc a

redis

cuss

ed.

Achie

veme

nt of

PDM

and

prog

ress

of P

O ar

e mon

itore

djoi

ntly.

Syste

m ha

s bec

ome

outda

ted. A

ppro

priat

eas

sess

ment

is ne

eded

.De

layed

, but

proc

urem

ent is

ongo

ing.

None

None

1st tr

aining

was

cond

ucted

.No

neNo

ne

None

None

None

None

None

None

Colle

ct an

d org

anize

for I

ndica

tors f

or se

mi-a

nnua

l Join

t Mon

itorin

g

Wor

k Plan

Proje

ct Pr

ogre

ss R

epor

t

Proje

ct Co

mplet

ion R

epor

t

Deve

lop P

rojec

t Web

site

Prep

ratio

n of p

ublic

relat

ions m

ateria

ls

Cond

uct J

oint M

onito

ring s

emi-a

nnua

lly

Subm

it Mon

itorin

g She

et to

JICA

Nige

ria O

ffice s

emi-a

nnua

lly

Monit

oring

Miss

ion fr

om JI

CA fo

r Join

t Rev

iew

Orga

nize i

nform

ation

shar

ing se

mina

rs for

FCT

WB/

FCTA

, inclu

ding

Area

Offic

es

Deve

lop cr

iteria

for c

apac

ity as

sess

ment

for ea

ch le

vel o

f the

relev

ant s

taff (

i.e. m

embe

rs of

NRW

Mgm

t and

Acti

on T

eams

)

Set r

educ

tion t

arge

t for e

ach P

MA by

the f

irst q

uarte

r of th

e sec

ond

year

Mar

Orga

nize J

oint C

oord

inatio

n Com

mitte

e (JC

C)

Deve

lop D

etail P

lan of

Ope

ratio

ns (D

PO) f

or re

view

and a

ppro

val

by JC

C

Deve

lop A

nnua

l Plan

of O

pera

tions

(APO

) for

revie

w an

d app

rova

lby

JCC

Orga

nize m

onthl

y tec

hnica

l mee

tings

Orga

nize q

uarte

rly pr

oject

meeti

ngs

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Moni

torin

g Pl

anOc

t.No

vDe

cJa

nFe

b

Nov

Dec

Jan

Feb

Mar

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

Inpu

ts (t

he Ja

pane

se si

de)

Oct.

Partia

lly re

viewd

.

None

None

None

None

None

None

None

None

None

None

None

None

Proc

ured

and d

elive

red t

oFC

TWB.

None

None

None

None

Proc

ured

and d

elive

red t

oFC

TWB.

Smoo

th cu

stoms

clear

ance

and t

axex

empti

on w

ere e

nsur

ed.

None

Proc

ured

and d

elive

red t

oFC

TWB.

Smoo

th cu

stoms

clear

ance

and t

axex

empti

on w

ere e

nsur

ed.

None

Delay

ed. S

ome w

ere p

rocu

red

and d

elive

red t

o FCT

WB

but

other

are o

ngoin

g.

None

None

Delay

ed. T

o be p

rocu

red i

n line

with

activ

ities f

or O

utput-

2.No

neNo

ne

Proc

ured

and d

elive

red t

oFC

TWB.

Prop

er us

e for

proje

ctac

tivitie

s sho

uld be

obse

rved d

uring

the

None

Wor

k Plan

was

prep

ared

and

appr

oved

by F

CTW

B.

FCTW

B wi

ll disc

uss P

Rthr

ough

web

site.

None

None

None

None

None

.No

ne

None

None

None

None

None

None

None

None

None

None

None

None

None

Owne

rship

and i

nitiat

iveof

FCTW

B ar

e key

s.Mo

nitor

ing w

ay is

trans

ferre

d to F

CTW

Bgr

adua

lly.

None

None

None

None

None

None

None

None

Base

line a

sses

smen

t was

done

. Tthe

resu

lt was

appr

oved

by F

CTW

B.

PresidentialElectionon14thFebruary(Postponed)

PresidentialElectionon28thMarchandStateElectionon11thApril

Annex3-40

Anne

x-1

Upd

ated

on

31/1

0/20

15Li

st o

f the

pro

cure

d Eq

uipm

ent f

or th

e Pr

ojec

tN

o.Eq

uipm

ent

Spec

ifica

tion

Qua

ntity

Rem

arks

Japa

n N

iger

iaFo

r Act

ivity

1-2

1U

ltras

onic

flow

met

er (s

tatio

nary

, 220

m)

Toky

o Ke

iki,

UFL

-30

2Lo

wer

Usu

ma

Wat

er T

reat

men

t Pla

nt2

Ultr

ason

ic fl

ow m

eter

(sta

tiona

ry, 3

00m

)To

kyo

Keik

i, U

FL-3

02

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er U

sum

a W

ater

Tre

atm

ent P

lant

3D

ata

logg

er(s

tatio

nary

)C

HIN

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R21

60M

NO

A1

Low

er U

sum

a W

ater

Tre

atm

ent P

lant

For A

ctiv

ity 2

-4 a

nd 2

-81

GIS

sof

twar

eIn

ter g

raph

(Hex

agon

), G

eom

edia

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entia

ls, G

SPX5

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2G

IS s

oftw

are

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GIS

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10.3

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otte

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P D

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ki I

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ffice

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with

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ngs

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e de

term

ined

thro

ugh

Activ

ity 2

-4, t

hen

proc

ured

add

itina

lly.

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ow m

eter

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. 200

mm

with

fitti

ngs

1To

be

dete

rmin

ed th

roug

h Ac

tivity

2-4

, the

n pr

ocur

ed a

dditi

nally

.5

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met

erD

ia. 2

50m

m w

ith fi

tting

sTo

be

dete

rmin

ed th

roug

h Ac

tivity

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, the

n pr

ocur

ed a

dditi

nally

.6

Flow

met

erD

ia. 3

00m

m w

ith fi

tting

s2

To b

e de

term

ined

thro

ugh

Activ

ity 2

-4, t

hen

proc

ured

add

itina

lly.

For A

ctiv

ity 2

-71

Slui

ce v

alve

Dia

. 50m

m w

ith fi

tting

sTo

be

dete

rmin

ed th

roug

h Ac

tivity

2-4

, the

n pr

ocur

ed a

dditi

nally

.2

Slui

ce v

alve

Dia

. 80m

m w

ith fi

tting

sTo

be

dete

rmin

ed th

roug

h Ac

tivity

2-4

, the

n pr

ocur

ed a

dditi

nally

.3

Slui

ce v

alve

Dia

. 100

mm

with

fitti

ngs

To b

e de

term

ined

thro

ugh

Activ

ity 2

-4, t

hen

proc

ured

add

itina

lly.

4Sl

uice

val

veD

ia. 1

50m

m w

ith fi

tting

s6

To b

e de

term

ined

thro

ugh

Activ

ity 2

-4, t

hen

proc

ured

add

itina

lly.

5Sl

uice

val

veD

ia. 2

00m

m w

ith fi

tting

s4

To b

e de

term

ined

thro

ugh

Activ

ity 2

-4, t

hen

proc

ured

add

itina

lly.

6Sl

uice

val

veD

ia. 2

50m

m w

ith fi

tting

sTo

be

dete

rmin

ed th

roug

h Ac

tivity

2-4

, the

n pr

ocur

ed a

dditi

nally

.7

Slui

ce v

alve

Dia

. 300

mm

with

fitti

ngs

2To

be

dete

rmin

ed th

roug

h Ac

tivity

2-4

, the

n pr

ocur

ed a

dditi

nally

.Fo

r Act

ivity

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Annex3-41

Annex 2 Training Programme (1st Training in August 2015)Title of Training Course:

The Federal Capital Territory Reduction of Non-Revenue Water Project (Water Supply Services Management and NRW Reduction)

Purpose of Training:

Schedule and Contents of Training CourseDate Contents Description Division/Section in charge Place

14/8(Fri) Traveling ( Abuja - ) *Turkish Airlines TK62415/8(Sat) Traveling ( - Istanbul - Abuja - ) *Turkish Airlines TK05016/8(Sun) Traveling ( - Tokyo - Yokohama)

Orientation Briefing of Training Course JICA Yokohama

Courtesy Call Director General of Yokohama Waterworks Bureau (YWWB) International OperationsDivision YWWB HQs

Overview of Water Supply inJapan and Yokohama

To understand water supply, institutions, laws and regulations in Japan,and water supply services of YWWB. Construction Division JICA Yokohama

Self-supporting AcountingSystem and Public-Private

Partnership (PPP)

To understand self-supporting accounting system and PPP of YWWB, andchallenges in their adoption.

Accounting and FinanceDivision YWWB HQs

Rehabilitation Project ofPurification Plant by PFI

To understand conditions of PPP adoption and current issues andadvantages through the case of YWWB. Kawai Purification Plant Kawai

Purification Plant

Membrane Filtration To visit ceramic membrane filtration at purification plant rehabilitated byPPP. Kawai Purification Plant Kawai

Purification Plant

Water Tariff Management

To enhance understanding of water tariff management for right(customer-friendly) billing and collection through the case of YWWBincluding customer management, welfare-purpose exemption andsystematic suspension of water supply against debtor.

Pricing Division JICA Yokohama

Customer Services (CS)Center To enhance understanding of CS though the practical case of YWWB Services Promotion Division Customer

Services CenterCustomer Services (CS) and

Public Relations (PR)To enhance understanding of CS and PR through the case of YWWB suchas customer comments and education for elementary students. Services Promotion Division JICA Yokohama

Mapping SystemTo enhance understanding of formulation of GIS, its utilization,management of inventory and drawings through the case of YWWB, inparticular, Mapping System and Network Drawing Book.

Water Supply Division,Pipeline Information Section

NishiyaPurification Plant

Water Supply OperationManagement

To enhance understanding of water supply operation management throughthe case of YWWB, such as Water Supply Block System and SCADAcovering water sources, purification plants, reservoirs and distributionnetwork.

Water Purification Division,Water Supply Control andManagement Section

NishiyaPurification Plant

Outline of Leakage (NRW)Prevention

To understand water leakage as a part of NRW through lectures onmechanism of leakage occurrence, leakage survey planning and detectionequipment.

Water Supply Division,Water Leakage ManagementSection

NishiyaPurification Plant

Leakage DetectionDemonstration (Training

Facility)

To understand advantage of training facility owned by water supplyservices agency for capacity development and technology succession.

Water Supply Division,Water Leakage ManagementSection

Pipe TrainingYard (NishiyaPurification Plant)

22/8(Sat)23/8(Sun)

Aged Pipe Replacement Plan To enhance understanding necessity of pipe rehabilitation, itsprioritization and aspects of service life (lifespan) through the case of Water Supply Division JICA Yokohama

Pipe Replacement Works To enhance understanding of supervision and safety control ofconstruction works through site visit. Area Construction Division Field Site

Water Meter MaintenanceTo enhance understanding of components of water meter and itsmaintenance, as well as necessity of its accuracy check through meteringtest at laboratory of YWWB.

Maintenance Division, WaterMeter Section

Nakamura WaterPlaza (MeterYard)

Human ResourcesDevelopment (HRD)

To enhance understanding of HRD through the case of YWWB, inparticular, Career Build-up Programme, Personnel Relocation Programmeand tools such as Achievement Check Sheet.

Personnel Affairs Division YWWB HQs

Technology Succession To enhance understanding of technology succession through lecture onroutine OJT and training programme.

Human ResourcesDevelopment Division YWWB HQs

Water Supply Planning To enhance understanding of Water Demand Forecasting, calculation ofDesign Water Supply and accordingly Facility Development Planning. Planning Division JICA Yokohama

Asset Management To enhance understanding of Asset Management, in particular, servicelife (lifespan), priortization and inspection & maintenance. Planning Division JICA Yokohama

Medium-Term Management &Financial Planning

To enhance understanding of how to set vision, long/medium-term goalsand annual objectives, and progress management of them, financialplanning and annual budgeting for comprehensive management of watersupply services through the case of YWWB. Also, to understand thebalance between income and expenditure and how to set water tariffscheme based on it for self-supporting accounting system.

Business Planning Division JICA Yokohama

Purification PlantTo enhance understanding of conventional purification process (receivingwell, sedimentation, filtration, chemical dosing facilties such asflocculant) and appropriate operation and maintenance of purification

Kosuzume Purification Plant KosuzumePurification Plant

Preparation of Action Plan Trainees prepare Action Plan(s) for contribution to FCTWB, based onknowledge gained in training course. YWC JICA Yokohama

Presentation Presentation of Action Plan, questions and answers, discussion YEC, YWCEvaluation Meeting JICA

Certificate Awarding JICA29/8(Sat) Traveling ( Yokohama - Tokyo - Istanbul - Abuja) *Turkish Airlines TK051&TK623

JICA Yokohama

Necessity of comprehensive management of water supply services, and knowledge and technology about NRW reduction are shared and diffusedin FCTWB. In particular,1. Trainees understand institution and system of water supply services and various efforts in Japan and Yokohama City, and then can comparethem with those in Nigeria.2. Trainees understand a variety of skills and practical approaches about NRW reduction, and then contribute to taking appropriate response toNRW in Pilot Metering Area (PMA) and apply their know-how gained to routine works of FCTWB.3. Trainees enhance understanding of planning and operations in water supply services, and then contribute to future improvement ofmanagement of water supply services of FCTWB.

25/8(Tue)

26/8(Wed)

28/8(Fri)

17/8(Mon)

18/8(Tue)

19/8(Wed)

20/8(Thu)

21/8(Fri)

24/8(Mon)

27/8(Thu)

Annex3-42

SMA

3

SMA

2

SMA

1

PMA

Gudu

A

nnex

3 L

ocat

ion

of C

ham

bers

for F

low

Met

er/V

alve

s in

eac

h P

MA

(Pla

n)

PMA

Jabi

DN200 uPVC

DN150 uPVC

DN100 uPVC

DN100 uPVC

No.

10

No.

1

No.

13

No.

2 N

o.12

No.

7

No.

8 N

o.3

No.

11

No.

4 N

o.9

Whe

n th

ere

is su

pply

are

a af

ter t

his p

oint

, the

pos

ition

of

valv

e N

o.10

and

met

er N

o.14

sh

ould

be

chan

ged.

No.

14

M

No.

1

No.

2

No.

5

No.

6 N

o.7

No.

9

No.

8

No.

10

No.

11

No.

12

No.

4

No.

3

Gark

i 1 P

MA

M

SMA

Flow

Met

er

Isol

atio

n Va

lve

Step

Tes

t Val

ve

Lege

nd

SMA

1

SMA

2

SMA

3

No.

E

Con

nect

ed to

DN

450

Val

ve

Exi

stin

g, w

ork

or n

ot?

M

Not

Fou

nd

Sho

uld

be O

pen

Sho

uld

be M

oved

Not

Con

nect

ed

to D

N30

0

Not

foun

d

Val

ve E

xist

ing,

w

ork

or n

ot?

Val

ve E

xist

ing,

w

ork

or n

ot?

M

Sho

uld

be M

oved

Siz

e 10

0 no

t 50

Sho

uld

be M

oved

Mai

n in

let v

alve

to th

e ar

ea

Con

nect

ion

to M

ain

Pip

elin

e ha

s no

t con

firm

ed

The

Are

a w

ater

sup

pled

by

DN

100

laid

in F

unm

ilayo

Ran

som

kuti

Stre

et, s

houl

d be

incl

uded

SM

A 1

The

Are

a w

ater

sup

pled

by

DN

300

laid

in M

uhm

mad

uB

uhar

iWay

sh

ould

be

excl

uded

from

SM

A 1

PM Form 3-1 Monitoring Sheet Summary

1

To Chief Representative of JICA Nigeria Office

PROJECT MONITORING SHEETS

Project Title : The Federal Capital Territory Reduction of Non-Revenue Water Project Version of the Sheet: Ver. 3 Term covered: November, 2015 - August, 2016

Name: Akinori Miyoshi Title: Chief Advisor Submission Date: 22 September 2016

I. Summary

1 Progress

1-1 Progress of Inputs

[The Nigerian Side] Project Personnel All project members including Project Director, Project Manager, Deputy Project Manager, Technical Managers, Non-Revenue Water (NRW) Management Team members, NRW Action Team members have been involved in the Project. Land, Building and Facilities Office spaces and necessary facilities at the Federal Capital Territory Water Board (FCTWB) have been provided for the Japanese side. Construction of chambers for bulk flow meters has been implemented since December 2015 but is currently suspended due to non-release of the Counterpart Fund. Chambers for flow meters and valves for the selected PMAs/SMAs were constructed. Local Costs Installation, operation and maintenance of the provided equipment and leakage repair inPMAs/SMAs have been done.

[The Japanese Side]JICA Experts Japan International Cooperation Agency (JICA) Expert Team consisting of a Chief Advisor and members for ten areas of expertise were assigned to the works in Nigeria for 35.7 man-months between November 2015 and August 2016 (56.4 man-months from the commencement of the Project in November 2014). Equipment Flowmeters, valves for the selected PMAs/SMAs and equipment for maintenance including leakage repair were procured in Nigeria for three pilot Area Offices. See the Annex-1: List of

Annex3-46

Equipment for the Project. Procurement of equipment for water distribution management such as zonal meters, data loggers, telemetric monitoring system, etc. has been in process in Japan. Facilities Specifications of modification of existing billing system were finalized. Chamber construction for zonal meters is being implemented by the Nigerian contractor since March 2016. Training of the Nigerian Project Personnel GIS training on software of both GeoMedia and ArcGIS for eight project members from Distribution Department and MIS Unit was conducted in Abuja in the period between 23rd

November and 1st December 2015. Following the previous training in August 2015, the second training in Japan for eight project members from both Distribution Department and Commerce Department was conducted in the period between 19th June and 2nd July 2016. See the Annex-2: The Second Training in Japan.

1-2 Progress of Activities

[Activities for Output-1: Level of NRW of both the service area of FCWTB and water distribution areas monitored regularly.]

No Activity Previous Monitoring (as at Nov.2015) Current Monitoring (as at Aug.2016)1-1 Install bulk meters to water

treatment plants 1 and 2Delayed.Design of chambers, specification of flow meter, BoQ were prepared.Construction has been postponed due to insufficient Counterpart Fund.

Progress: 75%, Behind: 7.5 monthsDelayed and suspended.Local contractors outsourced by FCTWB have constructed chambers for bulk meters. Construction of three chambers was completed while the fourth one is 50% completed. However, cable installation, ladder and fencing are pending.The construction has been suspended due to non-payment. This is due to non-release of the Counterpart Fund.

1-2 Measure monthly water production of water treatment plants 1, 2, 3, and 4

No progress and delayed as a result of delay in Activity 1-1.

Progress: 0%, Behind: 7.0 monthsDelayed as a result of delay in Activity 1-1.After Activity 1-1, the Project needs at least 6 months for monitoring this Activity.

1-3 Tally the above water production data monthly

No progress and delayed as a result of delay in Activity 1-1 and 1-2.

Progress: 0%, Behind: 7.0 monthsDelayed as a result of delay in Activity 1-1 and 1-2.After Activity 1-1 and 1-2, the Project needs at least 6 months for monitoring this Activity.

1-4 Calculate the monthly water Situation of billing and its system Progress: 40%, Behind: 7.5 months

Annex3-47

No Activity Previous Monitoring (as at Nov.2015) Current Monitoring (as at Aug.2016)consumption based on the billing data

have been partially assessed. In this process, the Project identified existence of duplicated/returned bills which cause inaccurate analysis of water consumption. So, the Project has suspended the Activity and will resume in line with treatment of duplicated/returned bills by FCTWB.

Delayed. FCTWB has collected information of returned bills and has deactivated them. The returned bills cause inaccuracy of calculating NRW ratio.The final specification for billing system modification was adopted.After modification, the Project needsat least 6 months for monitoring this Activity.

1-5 Calculate monthly NRW ratio of the service area of FCTWB using the data obtained from Activity 1-3and 1-4

No progress and delayed as a result of delay in Activity 1-3 and 1-4.

Progress: 0%, Behind: 7.5 monthsDelayed as a result of delay in Activity 1-3 and 1-4.The Project needs at least 6 months for monitoring this Activity after obtaining the data from Activity 1-3and 1-4.

1-6 Install zonal meters, water pressure sensor and pilot remote monitoring (telemetry) system

-(*Added in PDM2 after the monitoring.)

Progress: 65%, Behind: 1.5 monthsBeing delayed.Planning/designing of zonal meters, BoQ and specifications were completed.Construction of 6 out of 8 chambers was completed by the local contractor outsourced by JICA while the remaining 2 is ongoing.Consistent rain has affected the process of excavation of rock at the chamber site.Construction will continue as soon as favorable weather condition is achievable.

1-7 Measure and collect data for water distribution management such as water flow of zonal meters and water pressure

-(*Added in PDM2 after the monitoring.)

Progress: 0%, Behind: 0.0 monthsThe Activity will be implemented after the completion of Activity 1-6.)

[Activities for Output-2: Methods/operational procedures for effective NRW reduction are established through pilot projects at Pilot Metering Areas (PMAs) under pilot Area Offices.]

No Activity Previous Monitoring (as at Nov.2015) Current Monitoring (as at Aug.2016)2-1 Review existing NRW

reduction operations at each pilot Area Office

Completed. Completed.

2-2 Conduct capacity assessment of organization and the relevant staff

Baseline assessment was done in Nov.-Dec. 2014 for all project members (excluding Project Director, Project Manager and Deputy Project Manager) as well as organization, institutional and social aspects.Capacity development plan was prepared and approved by FCTWB.

Progress: 50%, Behind: 7.0 monthsDelayed as a result of delay in Activity 2-9 to 2-15.Interim assessment will be done when pilot project terminates.

Annex3-48

No Activity Previous Monitoring (as at Nov.2015) Current Monitoring (as at Aug.2016)2-3 Identify and select a Pilot

Metering Area (PMA) for each Pilot Area Office based on the selection criteria of PMA

Completed.Based on criteria such as security, leakage conditions, network drawings, number of customers,three PMAs were selected:Gudu: Prince & PrincessJabi: JabiGarki I: Area 2-2&3&7

Completed.

2-4 Prepare/update distribution network drawings for each PMA

Ongoing but delayed.Drawings for PMA of Gudu Area Office were prepared.AGIS security has hindered data import/export and analysis.

Completed.AGIS security has still hindered data import/export and analysis.

2-5 Install water flow meters to each PMA and measure in/outflows monthly

Ongoing but Delayed.Flow meters for Gudu and Jabi have been procured and delivered. Procurement in Garki I is ongoing.

Progress: 90%, Behind: 9.0 monthsDelayed as a result of electrical works for the ultrasonic flow meter to be installed in Garki I.All mechanical flow meters were procured and installed except the ultrasonic flow meter in Garki I. (Discussion with AEDC is ongoing.)FCTWB will complete electricity connection for the ultrasonic flow meter in Garki I.

2-6 Zone each PMA into Sub Metering Areas (SMA)

Completed.Design for zoning was done.

Completed.

2-7 Isolate a SMA by installing valves

Ongoing but delayed.Valves for Gudu and Jabi have been procured and delivered. Procurement in Garki I is ongoing.

Completed.

2-8 Update the distribution network drawings for each SMA

Delayed but ongoing.Drawings for SMAs of Gudu Area Office have been prepared.AGIS security has hindered data import/export and analysis.

Progress: 80%, Behind: 2.0 monthsDelayed.All existing pipelines, valves and hydrants were captured. Locations of leakage and illegal connections will be captured.AGIS security has still hindered data import/export and analysis.

2-9 Measure an initial level of NRW of each SMA

No progress and delayed as a result of delay in Activity 2-5 and 2-7.

Progress: 75%, Behind: 5.5 monthsDelayed as a result of different meter types, non-accessibility to meter and complexity in commercial aspects such as customer categories, water tariffs, units and Area Offices for reading, billing systems and automated estimate billing.24 hrs flow measurement, MNF survey, Step test, Meter error test and Meter reading were completed.

Annex3-49

No Activity Previous Monitoring (as at Nov.2015) Current Monitoring (as at Aug.2016)24hrs customer consumption survey, Unbilled authorized customer listing and consumption survey are ongoing.

2-10 Detect target NRW components (i.e. invisible leakage, customer meter malfunction, and illegal connection) of each SMA

No progress and delayed as a result of delay in Activity 2-9.Theoretical lectures and fact findings were done prior to field works.

Progress: 75%, Behind: 5.5 monthsDelayed as a result of different meter types, non-accessibility to meter and complexity in commercial aspects such as customer categories, water tariffs, units and Area Offices for reading, billing systems and automated estimate billing.Leakage detection acoustic survey and Illegal connection survey were completed.

2-11 Develop a NRW reduction operation plan of each SMA, including reduction target for review by Head of Distribution Department

No progress and delayed as a result of delay in Activity 2-10.

Progress: 30%, Behind: 4.5 monthsDelayed and the Activity has been done provisionally.The plan is under preparation.

2-12 Review and approve NRW reduction operation plan of each SMA

No progress and delayed as a result of delay in Activity 2-11.

Progress: 30%, Behind: 4.5 monthsDelayed and the Activity has been done provisionally.The plan is under preparation.

2-13 Implement NRW reduction operations at each SMA

No progress and delayed as a result of delay in Activity 2-12.

Progress: 45%, Behind: 4.5 monthsDelayed and the Activity has been done provisionally.Repair of leakages completed in three PMAs. Meter replacement and installation is ongoing in Gudu.

2-14 Monitor the progress of the NRW reduction operations of each SMA

No progress and delayed as a result of delay in Activity 2-13.

Progress: 45%, Behind: 4.5 monthsDelayed and the Activity has been done provisionally.Repair of leakages completed in three PMAs. Meter replacement and installation is ongoing in Gudu.

2-15 Measure level of NRW of each SMA at the end of the respective operations

No progress and delayed as a result of delay in Activity 2-14.

Progress: 0%, Behind: 6.5 monthsDelayed and the activity follows Activity 2-14.

2-16 Prepare a report on pilot projects, covering Activity 2-1~2-15

No progress and delayed as a result of delay in Activity 2-15.

Progress: 0%, Behind: 2.0 monthsDelayed and the activity follows Activity 2-15.

2-17 Develop manuals for NRW reduction for Area Office managers and field operators (i.e. technical officers & meter readers), incl. audio visual materials

No progress. Progress: 0%, Behind: 2.0 monthsDelayed and the activity follows the above Activities.

Annex3-50

[Activities for Output-3: A medium-term strategic plan of FCTWB for NRW reduction is developed, utilizing the results of Output-1&2.]

No Activity Previous Monitoring (as at Nov.2015) Current Monitoring (as at Aug.2016)3-1 Establish a Working Group

for NRW reduction planningCompleted, but will be reviewed in Phase-2.

Completed, but will be reviewed in Phase-2.

3-2 Review existing plans, implementation structure, on-the-job training mechanism, etc. related to NRW reduction at FCTWB

Completed, but will be reviewed in Phase-2.

Completed, but will be reviewed in Phase-2.

3-3 Conduct hydraulic and water pressure distribution analyses of the pipeline networks

To be implemented in Phase-2. To be implemented in Phase-2.AGIS security may hinder data import/export and analysis.

3-4 Develop outlines of the medium-term strategic plan and its annual NRW reduction plan (approval by the Director)

To be implemented in Phase-2. To be implemented in Phase-2.

3-5 Develop the first medium-term strategic plan (2018-2022) for approval by FCTA

To be implemented in Phase-2. To be implemented in Phase-2.

3-6 Develop an annual NRW reduction plan based on the strategic plan as an integral part of an annual recurrent and capital plan of FCTWB for approval by FCTA

To be implemented in Phase-2. To be implemented in Phase-2.

3-7 Develop a planning manual for NRW reduction

To be implemented in Phase-2. To be implemented in Phase-2.

3-8 Review existing plans, activities and implementing structure, etc. related to water distribution management

-(*Added in PDM2 after the monitoring.)

Progress: 70%, Behind: 7.0 monthsDelayed as a result of delay in information submission from Area Offices.6 out of 13 Area Offices submitted the required information.There was difficulty in implementation due to dearth of as-built drawings which will have provided sufficient information on pipeline and appurtenances.

3-9 Establish framework of water distribution management

-(*Added in PDM2 after the monitoring.)

Progress: 25%, Behind: 0.5 monthsBeing delayed.Water Distribution Management Committee was established and concept was endorsed.There was difficulty in implementation due to dearth of as-built drawings which will have provided sufficient information on pipeline and appurtenances.

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1-3 Achievement of Output

[Output-1: Level of NRW of the service area of FCTWB is monitored regularly.]

No Indicator Previous Monitoring (as at Nov.2015) Current Monitoring (as at Aug.2016)1a Record of monthly NRW ratio

is kept by Distribution Department from the third quarter of the first (*replace by “second” in PDM2) year of the Project.

No achievement (delayed).Monthly NRW ratio based results ofActivity 1-5 has not been obtained due to delay in Activity 1-1 to 1-4.So, time frame is changed from the third quarter of the first year to the third quarter of the second year.

No achievement (delayed).Monthly NRW ratio based results of Activity 1-5 has not been still obtained due to delay in Activity 1-1to 1-4.In the current schedule, it is expected that monthly NRW ratio will be obtained from Dec. 2016, the first quarter of the third year.

1b Monthly NRW ratio of the service area of FCTWB is reported to its monthly Joint Management Meeting from the third quarter of the first (*replace by “second” in PDM2) year of the Project.

No achievement (delayed).Same as the above in Indicator 1a.

No achievement (delayed).Same as the above in Indicator 1a.

1c Quarterly NRW ratio of the service area of FCTWB is reported to the Board ofDirectors (*replace by “Management” in PDM2) ofFCTWB from the third quarter of the first (*replace by “second” in PDM2) year of the Project.

No achievement (delayed).Quarterly NRW ratio based results of Activity 1-5 has not been obtained due to delay in Activity 1-1 to 1-4.So, time frame is changed from the third quarter of the first year to the third quarter of the second year.

No achievement (delayed).Quarterly NRW ratio based results of Activity 1-5 has not been still obtained due to delay in Activity 1-1to 1-4.In the current schedule, it is expected that quarterly NRW ratio will be obtained from Mar. 2017, the second quarter of the third year.

1d Periodic records of data on water distribution management such as water flow of zonal meters and water pressure are kept by Distribution Department from the first quarter of the third year of the Project.

-(*Added in PDM2 after the monitoring.)

No achievement (as planned).

Verification of Achievement and Implementing ProcessUnder the condition that the Counterpart Fund for inputs by the Nigerian side has not been released, FCTWB has made efforts for chamber construction by outsourcing and staff assignment and logistics. But, the chamber construction has been suspended due to non-release of the Fund, and this has caused delay of measuring and tallying monthly water production data in Activity 1-2 and 1-3.Since a large number of return bills exist in the billing system, as a decision making of project operation, the Project suspended modification of the billing system, which is an input by the Japanese side, and then requested that FCTWB collects information on the return bills and deactivates them prior to conducting the modification. As a result, this has caused delay of calculating monthly water consumption in Activity 1-4.Consequently, monthly NRW ratio has not been calculated in Activity 1-5, and Indicator 1a, 1b and 1c Although the Project has not achieved Indicator 1a, 1b and 1c and been behind the schedule, there are no problems in the implementing process. However, monitoring period for six months at least may not be ensured in the current schedule.

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[Output-2: Methods/operational procedures for effective NRW reduction are established through pilot projects at Pilot Metering Areas (PMAs) under pilot Area Offices.]

No Indicator Previous Monitoring (as at Nov.2015) Current Monitoring (as at Aug.2016)2a Decrease rate of NRW ratio

for each Sub Metering Area of a PMA reaches at least 80% of its target at the end of the respective NRW reduction operations.

No achievement.Although time frame is not specified, this indicator is supposed to be obtained in Sep. 2015, the fourth quarter of the first year. So, this means delayed.

No achievement (delayed).Although time frame is not specified, this indicator has not been obtained, this mean delayed.In the current schedule, it is expected that this indicator will be obtained from Oct. 2016, the first quarter of the third year.

2b Technical manuals for Area Office managers and field operators (i.e. technical officers and meter readers), including audio visual materials, are approved by Head of Department (HoD) for Distribution and HoD for Commerce by the first quarter of the third year of the Project.

No achievement (as planned). No achievement (as planned).

Verification of Achievement and Implementing ProcessUnder the condition that the Counterpart Fund for inputs by the Nigerian side has not been released, FCTWB has made efforts for chamber construction by outsourcing, procurement of materials, installation, staff assignment and logistics. But, quality of the input, particularly constructed facilities and work performance, has been not necessarily ensured properly or as planned, although minimum functionality exists at least.On the other hand, inputs from the Japanese side, mostly Experts and procurement of equipment, have been done as planned or necessary. However, NRW ratios in PMAs/SMAs have not yet calculated as a result of different meter types, non-accessibility to meter and complexity in commercial aspects such as customer categories, water tariffs, units and Area Offices for reading, billing systems and automated estimate billing.Conditions and difficulty in implementing activities as well as issues vary by pilot Area Offices, but pilot project will lead to fruitful findings and lessons for FCTWB and the Project. Sense of participation in the Project and motivation of project members from pilot Area Offices are holistically high.Although the Project has not achieved Indicator 2a and been behind the schedule, there are no problems in the implementing process.

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[Output-3: A medium-term strategic plan of FCTWB for NRW reduction is developed, utilizing the results of Output-1&2.]

No Indicator Previous Monitoring (as at Nov.2015) Current Monitoring (as at Aug.2016)3a By October 2017, draft

medium-term strategic plan for NRW reduction (2018-2022) is submitted by FCTWB to FCTA for review and approval.

No achievement (as planned). No achievement (as planned).

3b By October 2017, anannual NRW reduction plan (2018) is incorporated in FCWTB’s annual recurrent and capital plan (2018) for submission to FCTA for review and approval.

No achievement (as planned). No achievement (as planned).

3c A planning manual for NRW reduction is approved by the Director of FCTWB by the end of the Project.

No achievement (as planned). No achievement (as planned).

3d By November 2016, framework of water distribution management is established.

-(*Added in PDM2 after the monitoring.)

No achievement (as planned).

Verification of Achievement and Implementing ProcessIndicator 3a, 3b and 3c and related activities for Output-3 are subject to Phase 2 of the Project, which is scheduled to be implemented from January 2017.Activities related to Indicator 3d are in progress as plan with participation of all Area Offices, although it has taken time to collect information.

1-4 Achievement of the Project Purpose

[Project Purpose: Capacity of FCTWB for NRW reduction is strengthened.]

No Indicator Previous Monitoring (as at Nov.2015) Current Monitoring (as at Aug.2016)a The medium-term strategic

plan for NRW reduction (2018-2022) is approved by FCTA by the end of the Project.

No achievement (as planned). No achievement (as planned).

b NRW reduction operations of the first quarter of 2018 specified in the annual plan of the above plan are carried out according to the plan by FCTWB.

No achievement (as planned). No achievement (as planned).

c Relevant staff of FCTWB (i.e. members of NRW Management Team and Pilot NRW Action Teams) become equipped with

Ongoing.Skills and knowledge necessary for NRW reduction, such as PMA /SMA designing, preparation of GIS network drawings have been gradually

Ongoing.Skills and knowledge necessary for NRW reduction, such as minimum night flow survey, step test, leakage detection, meter error test for water

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No Indicator Previous Monitoring (as at Nov.2015) Current Monitoring (as at Aug.2016)skills and knowledge necessary for NRW reduction according to the criteria set by the Project for each level.

developed through lectures, OJT and the first training in Japan in Aug. 2015.

balance analysis has been developed through lectures, OJT and the second training in Japan in Jun.-Jul. 2016.

d NRW ratio of each PMA in the last quarter of the Project reaches its respective target (**).Note(**):Target for each PMA is expected to be determined by the end of the first quarter of the second year.

No achievement (as planned). No achievement (as planned).

Verification of Achievement and Implementing ProcessBudget constraint of the Nigerian side is a possible obstructive factor against achievement of project purpose, particularly Indicator b.Achievement in Indicator c resulted from the activities for Output-2.FCTWB is willing to expand NRW reduction into the whole service area, and the necessity of cross-departmental function for NRW reduction such as task force is being recognized gradually.

1-5 Changes of Risks and Actions for Mitigation

Due to collapse in oil prices and shrinking revenue, recent budget constraint of the Nigerian side including non-release of the Counterpart Fund corresponds to an important assumption “A.Natural disaster / political instability / economic crisis that affect the Project activities do not occur.”Under this situation, there is a high possibility that FCTWB cannot complete the chamber construction of the bulk flowmeter (Output 1). Also, there is a high possibility that FCTWB cannot procure smoothly necessary materials for Output 2 activities. This is why there is a high-risk that the Project further delays and the outcome of the Project would be reduced.

1-6 Progress of Actions undertaken by JICA

The JICA Expert Team has encouraged the Nigerian relevant organization for budget execution, however, it is difficult to release of the Counterpart Fund. Non-release of the Fund is a decision by the Nigerian Government.Also, the JICA Expert Team and FCTWB have negotiated with contractors to let them continue the chamber construction, however, contractors have not accepted because FCTWB cannot make an assurance for payment for construction.

1-7 Progress of Actions undertaken by Nigerian side

FCTWB has already submitted the request letters to FCTA for budget execution and dealt with all the necessary procedures, but the release of the Counterpart Fund is yet to be effected.

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1-8 Other remarkable/considerable issues related/affect to the project (such as other JICA's projects, activities of counterparts, other donors, private sectors, NGOs etc.)

(1) Legal Instrument (Enabling Law) establishing FCTWB

Legal instrument (enabling law) establishing FCTWB as an autonomous body has not yet been approved by the current National Assembly.

(2) Grant Aid Project by Japan

“The Project for Introduction of Clean Energy by Solar Electricity Generation System” for Lower Usuma Water Treatment Plants was commissioned in late August 2016. This contributes to stable water supply to customers of FCTWB.

(3) Situation of Actions raised in previous Monitoring in November 2015

(3)-1: Action for “Limited Progress of Activities for Outut-1”FCTWB will liaise closely with FCTA for quick release of Counterpart Fund as soon as the government policy of Treasury Single Account is stabilized. Situation: The Counterpart Fund approved in the financial year 2015 was not released even the financial year was extended as an extralegal measure until March 2016. The Nigerian side revalidated this approved Fund in the financial year 2016 by approval of FCT Minister and Permanent Secretary, however, the Fund has not yet been released.

(3)-2: Action for “Suspension of Activity 1-4”FCTWB collated all the duplicated/returned bills, verified them and commenced the deactivation process for the bills. Report will be submitted by the middle of November 2015 to JICA Expert Team to analyze them jointly for water balance. After the deactivation and analysis, water connection and data creation will be centralized by HODs (Distribution and Commerce) in the Headquarters to avoid duplication. Situation: FCTWB verified about 4,800 of the return bills and deactivated them by July 2016, and consequently, conditions of billing system modification was met. The final specification for billing system modification was adopted.

(3)-3: Action for “Delay in implementing Activity 2-5 and 2-7”FCTWB, particularly GIS Unit and Pipeline Unit, will update GIS network drawings by physical verification during routine maintenance and capturing GPS location for existing facilities. FCTWB will obtain as-built drawings of new/old facilities certainly from Federal Capital Development Agency’s (FCDA) Engineering Services Department and FCT Agency for Mass Housing. Situation: FCTWB, particularly GIS Unit, Pipeline Unit and Area Offices, is updating GIS

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network drawings by physical verification during routine maintenance and capturing GPS location for existing facilities. There is no remarkable progress in obtaining as-built drawings of new/old facilities certainly from FCDA’s Engineering Services Department and FCT Agency for Mass Housing, because of disordered storage conditions and not well organized process of drawing management.

(3)-4: Action for “AGIS Security”FCTWB will gradually develop its own customized GIS database. Situation: FCTWB is updating its own GIS database as mentioned in (3)-3, meanwhile, FCTWB has referred the challenge to FCTA's Permanent Secretary and is working closely with AGIS to solve the issue.

(4) Situation of Actions for Recommendation by JICA Monitoring Survey Mission inprevious Monitoring in November 2015

(4)-1: Action for “Further efforts towards the project management and a stronger sense of ownership by FCTWB”Situation: Monthly technical meetings with attendance of 20-30 members have been organized and facilitated by Technical Manager and Coordinator. This means a sense of ownership among working level staff in project management has been enhanced.

(4)-2: Action for “Project management on the basis of Monitoring Sheets”Situation: Project members have understood concept and usefulness of Monitoring Sheets through practical and joint monitoring process. Although Project members have suggested preparing Monitoring Sheets by themselves with voluntary efforts, the knowledge and skills of preparation will be gradually developed.

(4)-3: Action for “Sharing of Capacity Assessment and Development Plan”Situation: The Project has planned to conduct interim capacity assessment when development of capacity on NRW reduction is expected through pilot project activities for Output 2, as well as mini-workshop for enhancing motivation. However, due to delay in most of Pilot project activities, these have not been conducted.

2 Inspection of the Project Implementation Process

2-1 Evaluation on the Process of Capacity Development

There is no issue. The JICA Expert Team accelerates the Nigerian counterparts’ ownership when they implement the capacity development.

2-2 Monitoring and Information Sharing

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Monitoring system between the JICA Expert Team and FCTWB is satisfied. Both sides share theinformation on the progress of the Project activities through daily communication, monthly and quarterly regular meetings.

2-3 Communication among the Project Team

There is no issue.

2-4 Involvement by JICA Nigeria Office

JICA Nigeria Officer, who is in charge of this Project management in JICA Nigeria office, has often visited the Project office and has communicated with the Project Team.

2-5 Involvement of Counterpart

Generally, the Project members from the Nigerian side have been involved well through participation in the Project activities and attendance in monthly and quarterly regular meetings. Especially, one FCTWB staff belonging to Gudu Area Office has a high motivation to implement the voluntary NRW reduction activities outside the Pilot Metering Area based on action plan which was prepared by him in the training course in Hokkaido, Japan.From the beginning, the Project aims to promote such voluntary NRW reduction activities outside the Pilot Metering Area by the Nigerian side self-effort, this is good example of the Project activities.

2-6 Assignment of Counterparts

Generally, the Nigerian side has assigned roles and responsibilities to appropriate staff. However,considering sustainability of implementing NRW reduction based on a NRW reduction strategic plan to be prepared through Output 3 activities, it may be necessary for the Nigerian side to enhance project management skill for working level staff such as Head of Unit for example. Such project management skill should be enhanced through the Project activities. In addition, the existing operational structure should be reviewed.

2-7 Involvement of Relevant Organizations

FCTA has been involved well in the Project as the chair of Joint Coordination Committee (JCC) and also has assisted and advised the Project in dealing with issues including the Counterpart Fund and AGIS security.The Project has shared information with other relevant organizations such as FCDA, FederalMinistry of Water Resources (FMWR), Embassy of Japan and international development partners through JCC meetings, workshops and newsletters. JICA organized a stakeholder meeting which was chaired by FMWR with attendance of Kaduna State Water Board in November 2015.

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2-8 Other Issues related to Project Implementation Process

(1) Communication between Distribution Department and Commerce DepartmentThe JICA Expert Team reported that Distribution Department and Commerce Department have to implement the cross-cutting activities for NRW reduction. Both Departments understand the importance of collaboration and active communication, however they need to collaborate more to the success of the Project. Also, active participation of Commerce Staff (FCTWB Headquarters)particularly in the field activities is a key to success of the Project and improvement in water supply services.

(2) Necessity for Strengthening Partnership between FCDA and FCTWBIt is necessary for FCTWB to obtain the updated as-built drawings and information correctly and timely for proper operation, maintenance and implementing NRW reduction activities efficiently. However, FCWB has not been able to obtain the updated as-built drawings and information in respect of its operation and maintenance activities from FCDA that is in charge of provision of infrastructure. This is as a result of lack of feedback system between the two sister agencies. So, FCTWB is encouraged to always share its operation and maintenance experiences with FCDA while FCDA is equally advised to carry along FCTWB in its water project implementation.

(3) Lack of the Quality ManagementThe monitoring survey mission found quality of information and performance as well as quality of constructed facilities is not properly managed by FCTWB. For example,

(a) Information such as deliverables from FCTWB has lacked often accuracy, so this has led to decrease in data reliability and duplication of effort.

(b) There are many honeycombs on the surface of the concrete of constructed chambers for the bulk flowmeter.

(c) In Garki I Pilot area, FCTWB cannot read PMA flowmeter regularly because of mortar plastering on entire concrete slab covers.

(d) In Gudu Pilot area, inside of the chamber for PMA flowmeter is in muddy conditions because FCTWB has not placed concrete slab covers.

It is very important to pay attention to quality management in order to enhance the Project outcome with adequate performance, avoid further delay of the Project and keep sustainability through proper operation and maintenance.

3 Other Issue from the Technical Aspect

This is the view of the monitoring survey mission from JICA headquarters about prepaid meter.

(1) Structures of Prepaid Meters

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FCTWB has two types of prepaid meters. The one shown to the mission was of combination of mechanical meter and an electronic device mounted threon (the manufacturer: Henan Suntront Tech Co., Ltd., China) The mechanical part measures flow and the electronic device seemed calculating consumption and water charge accordingly and deducting it from a pre-paid amount. Two pre-paid meters installed were shown to the mission in Gudu area. One of them was found indicating blank display because of battery run-out and dismantled from the service connection. The meters of this model are owned and operated by a private contractor.

The other model is of ultrasonic flowmeter, which is composed of outdoor unit for measurement and indoor unit for charging and display (Manufacturer: Universal Metering System, UK). Both are connected by wireless.

(2) Life of Prepaid MetersBecause the former model of pre-paid meters uses mechanical part similar to the conventional model, the life of a prepaid meter will be governed by the mechanical part and assumed as 6 to 7 years at the longest or two to three years from the mission’s experience in developing countries. As the Gudu case suggests, a pre-paid meter has another elements to consider, a battery. An Electronic device requires power, that is supplied by a built-in battery. Although some manufacturers claim battery life may be 10 years nowadays, but a Gudu case may suggest otherwise. The replacement of a prepaid meter costs three to eight times more than a conventional one.

Since there is no moving part in the latter model, the meter life is expected much longer than mechanical one and governed by the life of battery.

(3) Meter-reading and MaintenanceIt should be noted that meter-reading of prepaid meters should be regularly done by a waterservice provider itself or by a contractor unless the service provider maintains data collection and analysis of individual customers at the time of pre-payment of water charges. If this process of customer information is omitted, an opportunity to detect malfunctioning meters or illegal connections including meter-bypassing will be lost.

JICA is planning to extend technical assistance to a city in Palestine, and suburbs of the city is found successfully deploying prepaid meters. The water service provider of the suburbs contracted with the supplier of prepaid meters for performance guarantee and maintenance services of meters. The same service provider required the meter supplier tailoring software to accommodate the provider’s requests such as lower water rate for limited consumption by low income families, recording seasonal and daily fluctuation of demands, and abnormally high or low consumption of individual customers.

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Unless such systematic cares are taken by water provider, use of prepaid meters is critical in terms of NRW reduction and the financial aspect of water service provider.

4 Delay of Work Schedule and/or Problems (if any)

4-1 Detail

(1) Delay of the Project

Available monitoring period of Activities 1-2 to 1-5 will be insufficient due to delay in the Activities. The Project needs at least six months for monitoring the Activities 1-2 to 1-5.

(2) SMA out of PMA Monitoring Area

PMA meters were relocated from originally-designed position to other position in Jabi and Garki I due to difficulty in implementation, which results in making a SMA each be out of PMA monitoring area.

4-2 Cause

(1) Delay of the Project

(1)-1 The chamber construction for bulk flowmeters and procurement of necessary materials for pilot activities has delayed and suspended due to non-release of the Counterpart Fund in 2015&2016.

(1)-2 It takes a lot of time to obtain the correct situation due to non-existence of the as-built drawings and the restriction of GIS usage. FCTWB has to update GIS network drawings by physical verification during routine maintenance and capturing GPS locations for existing facilities.

(2) SMA out of PMA Monitoring Area

Jabi (SMA1) It founds that it was physically difficult to settle the PMA flowmeter and to monitor water flow at the original location, because the distance from the ground level to the location of pipeline was unexpectedly deep (6.3m from the ground level). See the Annex-3: Location of the SMAs to be removed from PMA Monitoring. This is why the Project Team has to change the location for setting the PMA flowmeter to other location.

Garki I (SMA2-1)

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It founds that FCTWB could not supply water to the western area in SMA2 if the Project Team closes the valve at the original location. See the Annex-3: Location of the SMAs to be removedfrom PMA Monitoring. This is why the Project Team has to change the location for setting the PMA flowmeter to other location in order to continue supplying water to habitants in the western area in SMA2.

The reason why such situation happened is that FCTWB does not have as-built drawings which reflect the latest correct situation.

4-3 Action to be taken

(1) Against “Delay of the Project”

(1)-1 Extension of the Project Period As a result of the second joint monitoring survey, both sides found the Project delays sixmonths from the original plan of operation, and also found that it is impossible to secure necessary time frame to monitor the monthly water production, consumption and NRW ratio within the present project period. Without the monitoring of them, the Project cannot make a realistic NRW reduction strategic plan through the activities of Output 3, so that it is indispensable for securing the Project’s outcome. In addition, both sides confirmed that the Nigerian side cannot fulfill some undertaking (completion of the chamber construction of bulk flowmeter and cable installation) due to the non-release of the Counterpart Fund. Therefore, as a countermeasure against this issue, the Nigerian side requested to the Japanese side to extend the project period in order to secure the necessary time frame to monitor the monthly water production, consumption and NRW ratio.

(1)-2 Taking over the Chamber Construction and Procurement of Small Materials for Pilot Activities

FCTWB is liaising closely with FCTA for quick release of the Counterpart Fund, however, both sides confirmed that it is almost difficult for the Nigerian side to complete the chamber construction for bulk flowmeter. It is indispensable to complete the construction in order to set the bulk flowmeter for monitoring monthly water production in Output 1 activities. In addition, both sides confirmed that there are some possibilities to procure small materials for Pilot activities in Output 2. Therefore, as a countermeasure against this issue, the Nigerian side requested to the Japanese side to take some undertakings as below:

- The total cost of chamber construction for bulk flowmeters (civil works and cable installation) (* related to Output 1)

- Procurement of small materials for pilot activities that are yet to be procured by FCTWB

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(*related to Output 2)

(1)-3 Relaxing the Restriction of GIS Usage Now that FCTWB cannot get access to some critical information for the Project activities, the restriction has to be relaxed.

(2) Against “SMA out of PMA Monitoring Area”

(2)-1 Removing the SMA out of PMA Both sides technically confirmed that SMA 1 in Jabi and SMA 2-1 in Garki I are constrained to be out of PMA monitoring area. See the Annex-3: Location of the SMAs to be removed from PMA Monitoring. In order to avoid further delay of the Project activities (Activity 2-8 to 2-16), the Project Team has to remove these SMAs from the target of the Project. As a result, the number of SMAs need to be reduced as below: - Jabi : 2 areas- Garki I : 3 areas (SMA2-2 will not be removed.)

(2)-2 Collecting necessary Information from FCDA

FCTWB has to get the necessary information in order to implement the Project activities efficiently.

4-4 Roles of Responsible Persons/Organization

[Nigerian Side]

(1) For “Delay of the Project”

(1)-1 Extension of the Project Period If JICA headquarters approves this Monitoring Sheet, the Japanese side prepares the draft revised Record of Discussion (R/D) for this purpose. After the discussion on the revised version of R/D, the Nigerian side signs the revised one.

(1)-2 Taking over the Chamber Construction and Procurement of Small Materials for Pilot Activities

If JICA headquarters approves this Monitoring Sheet, FCTWB terminates the original contract between FCTWB and contractors as soon as possible before the JICA Expert Team conducts a new contract with the contractors based on terms and conditions of the original contract.

(1)-3 Relaxing the Restriction of GIS Usage FCTWB has referred the challenge to FCTA's Permanent Secretary and is working closely

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with AGIS to solve the issue.

(2) For “SMA out of PMA Monitoring Area”

FCTWB obtains necessary as-built drawings of new/old facilities certainly from FCDA’s Engineering Services Department and FCT Agency for Mass Housing.

[Japanese Side]

(1) For “Delay of the Project”

(1)-1 Extension of the Project Period Based on the request from the Nigerian side, the Japanese side considers the extension of Project period after completion of the chamber construction for bulk flowmeter to secure the necessary time frame for the monitoring period for the monthly water production, consumption and NRW ratio. If JICA headquarters approves the extension of the project period, the Japanese side prepares the draft revised R/D for this purpose.

(1)-2 Taking over the Chamber Construction and Procurement of Small Materials for Pilot Activities

Based on the request from the Nigerian side, the Japanese side considers taking over some undertakings in order to avoid further delay of the Project as below:

- The total cost of chamber construction for bulk flowmeters (civil works and cable installation) (*related to Output 1)

- Procurement of small materials for pilot activities that are yet to be procured by FCTWB (*related to Output 2)

5 Modification of the Project Implementation Plan

5-1 Plan of Operation

As described above, based on the request from the Nigerian side, the extension of Project period will be considered by the Japanese side after completion of the chamber construction for bulk flowmeter to secure the necessary time frame for the monitoring period for the monthly water production, consumption and NRW ratio.

5-2 Other modifications on detailed implementation plan

None. (Remarks: The amendment of R/D and PDM (title of the project, duration, project site(s), target

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group(s), implementation structure, overall goal, project purpose, outputs, activities, and input) should be authorized by JICA headquarters. If the Project Team deems it necessary to modify any part of R/D and PDM, the Team may propose the draft.)

6 Preparation by Nigerian side toward after completion of the Project

To be considered.

II. Project Monitoring Sheet I & II (as attached)

Annex Annex-1: List of Equipment for the Project Annex-2: The Second Training in Japan Annex-3: Location of the SMAs to be removed from PMA Monitoring Annex-4: Participants in Preparation of Monitoring Sheet and Photos

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d of

the

firs t

quar

ter o

f the

sec

ond

year

.<O

utpu

ts>

Not

e (*

1): N

RW

com

pone

nts

targ

eted

by

Out

put 2

are

(i) i

nvis

ible

leak

age;

(ii)

cust

omer

met

er m

alfu

nctio

n; a

nd (i

ii) il

lega

l con

nect

ion

Not

e (*

2): A

med

ium

-term

stra

tegi

c pl

an is

a fi

ve-y

ear p

lan,

whi

ch m

ay in

clud

e m

ediu

m-te

rm ta

rget

, stra

tegi

es a

nd a

ctio

ns, t

imef

ram

e, h

uman

reso

urce

requ

irem

ent,

on-th

e-jo

b tra

inin

g m

echa

nism

, cos

t-ben

efit

anal

ysis

of N

RW

redu

ctio

n, e

tc. I

t is

note

d th

at N

RW

com

pone

nts

addr

esse

d by

the

stra

tegi

c pl

an a

re n

ot li

mite

d to

the

ones

men

tione

d in

(*1)

abo

ve: t

hey

shal

l be

disc

usse

d an

d de

term

ined

in d

evel

opin

g th

e ou

tline

of t

he s

trate

gic

plan

(thr

ough

Act

ivity

3-4

).

2. M

etho

ds/o

pera

tiona

l pro

cedu

res

for e

ffect

ive

NR

W re

duct

ion

are

esta

blis

hed

thro

ugh

pilo

t pro

ject

s at

Pilo

t Met

erin

g A

reas

(PM

As)

und

erpi

lot A

rea

Offi

ces

(*1)

2a. D

ecre

ase

rate

of N

RW

ratio

for e

ach

Sub

Met

erin

g A

rea

of a

PM

A re

ache

s at

leas

t 80%

of i

ts ta

rget

at t

he e

nd o

f the

resp

ectiv

e N

RW

redu

ctio

n op

erat

ions

.2b

. Tec

hnic

al m

anua

ls fo

r Are

a O

ffice

man

ager

s an

d fie

ld o

pera

tors

(i.e

.te

chni

cal o

ffice

rs a

nd m

eter

read

ers)

, inc

ludi

ng a

udio

vis

ual m

ater

ials

, are

appr

oved

by

Hea

d of

Dep

artm

ent (

HoD

) for

Dis

tribu

tion

and

HoD

for C

omm

erce

by th

e fir

st q

uarte

r of t

he th

ird y

ear o

f the

Pro

ject

.

2a. R

ecor

d of

NR

W ra

tio k

ept

by th

e D

istri

butio

n D

epar

tmen

t2b

. Dat

e of

app

rova

l of t

hem

anua

ls

Indi

cato

r 2a :

Non

e an

dde

laye

d as

a re

sult

of d

elay

inA

ctiv

ities

2-5

, 2-8

to 2

-16

and

inpu

t fro

m th

e N

iger

ian

side

.In

dica

tor 2

b : N

one

Indi

cato

r 1a&

1b&

1c: N

one

and

dela

yed

as a

resu

lt of

dela

y in

Act

iviti

es 1

-1 to

1-5

and

inpu

t fro

m th

e N

iger

ian

side

.In

dica

tor 1

d : N

one

3. A

med

ium

-term

stra

tegi

c pl

an o

f FC

TWB

for N

RW

redu

ctio

n is

deve

lope

d, u

tiliz

ing

the

resu

lts o

f Out

put 1

-2 (*

2)3a

. By

Oct

ober

201

7, d

raft

med

ium

-term

stra

tegi

c pl

an fo

r NR

W re

duct

ion

(201

8-20

22) i

s su

bmitt

ed b

y FC

TWB

to F

CTA

for r

evie

w a

nd a

ppro

val.

3b. B

y O

ctob

er 2

017,

an

annu

al N

RW

redu

ctio

n pl

an (2

018)

is in

corp

orat

ed in

FCW

TB’s

ann

ual r

ecur

rent

and

cap

ital p

lan

(201

8) fo

r sub

mis

sion

to F

CTA

for

revi

ew a

nd a

ppro

val.

3c. A

pla

nnin

g m

anua

l for

NR

W re

duct

ion

is a

ppro

ved

by th

e D

irect

or o

f FC

TWB

by th

e en

d of

the

Pro

ject

.3d

. By

Nov

embe

r 201

6, fr

amew

ork

of w

ater

dis

tribu

tion

man

agem

ent i

ses

tabl

ishe

d.

3a&

3b. D

ate

of o

ffici

al le

tter

subm

ittin

g dr

aft s

trate

gic

plan

and

annu

al re

curre

nt a

nd c

apita

lpl

an3c

. Dat

e of

app

rova

l of t

hem

anua

l3d

. Im

plem

entin

g st

ruct

ure

and

wor

kflo

w o

f wat

er d

istri

butio

nm

anag

emen

t

Indi

cato

r 3a :

Non

e.In

dica

tor 3

b : N

one.

Indi

cato

r 3c :

Non

e.In

dica

tor 3

d : W

ater

Dis

tribu

tion

Man

agem

ent

Com

mitt

ee w

as e

stab

lishe

dan

d co

ncep

t was

end

orse

d.

1. L

evel

of N

RW

of b

oth

the

serv

ice

area

of F

CW

TB a

nd w

ater

dis

tribu

tion

area

s is

mon

itore

d re

gula

rly1a

. Rec

ord

of m

onth

ly N

RW

ratio

is k

ept b

y D

istri

butio

n D

epar

tmen

t fro

m th

e th

irdqu

arte

r of t

he s

econ

d ye

ar o

f the

Pro

ject

.1b

. Mon

thly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

is re

porte

d to

its

mon

thly

Join

t Man

agem

ent M

eetin

g fro

m th

e th

ird q

uarte

r of t

he s

econ

d ye

ar o

f the

Pro

ject

.1c

. Qua

rterly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

is re

porte

d to

Man

agem

ent o

f FC

TWB

from

the

third

qua

rter o

f the

sec

ond

year

of t

he P

roje

ct.

1d. P

erio

dic

reco

rds

of d

ata

on w

ater

dis

tribu

tion

man

agem

ent s

uch

as w

ater

flow

of z

onal

met

ers

and

wat

er p

ress

ure

are

kept

by

Dis

tribu

tion

Dep

artm

ent f

rom

the

first

qua

rter o

f the

third

yea

r of t

he P

roje

ct.

1a. M

onth

ly re

cord

of N

RW

ratio

1b&

1c. M

ater

ial f

or m

eetin

gssu

bmitt

ed b

y th

e D

istri

butio

nD

epar

tmen

t1d

. Per

iodi

c re

cord

s of

dat

a on

wat

er d

istri

butio

n m

anag

emen

t

A. S

taff

of F

CTW

B (i

.e. m

embe

rs o

fN

RW

Man

agem

ent T

eam

and

Pilo

tN

RW

Act

ion

Team

s) tr

aine

d th

roug

h th

eP

roje

ct d

o no

t lea

ve th

e of

fice

in la

rge

num

bers

a. T

he m

ediu

m-te

rm s

trate

gic

plan

for N

RW

redu

ctio

n (2

018-

2022

) is

appr

oved

by F

CTA

by

the

end

of th

e P

roje

ct.

b. N

RW

redu

ctio

n op

erat

ions

of t

he fi

rst q

uarte

r of 2

018

spec

ified

in th

e an

nual

plan

of t

he a

bove

pla

n ar

e ca

rried

out

acc

ordi

ng to

the

plan

by

FCTW

B.

c. R

elev

ant s

taff

of F

CTW

B (i

.e. m

embe

rs o

f NR

W M

anag

emen

t Tea

m a

nd P

ilot

NR

W A

ctio

n Te

ams)

bec

ome

equi

pped

with

ski

lls a

nd k

now

ledg

e ne

cess

ary

for

NR

W re

duct

ion

acco

rdin

g to

the

crite

ria s

et b

y th

e P

roje

ct fo

r eac

h le

vel.

d. N

RW

ratio

of e

ach

PM

A in

the

last

qua

rter o

f the

Pro

ject

reac

hes

its re

spec

tive

targ

et (*

*).

a. D

ate

of a

ppro

val o

f the

pla

nb.

Res

ult o

f mon

itorin

gby

NR

W M

anag

emen

t Tea

mc.

Res

ults

of j

oint

ass

essm

ent

base

d on

the

crite

ria s

et b

y th

eP

roje

ctd.

Rec

ord

of N

RW

ratio

kep

t by

Dis

tribu

tion

Dep

artm

ent

A. P

olic

y su

ppor

t for

NR

W re

duct

ion

isno

t dis

cont

inue

d P

olic

y su

ppor

t for

NR

Wre

duct

ion

is n

ot d

isco

ntin

ued

B. N

atur

al d

isas

ter/

pol

itica

l ins

tabi

lity/

eco

nom

ic c

risis

that

affe

ct th

e se

rvic

ear

ea o

f FC

TWB

do

not o

ccur

C. A

ctiv

ities

to im

plem

ent t

he m

ediu

m-

tem

stra

tegi

c pl

an a

re n

ot d

isco

ntin

ued

or d

elay

ed

Indi

cato

r a: N

one.

Indi

cato

r b: N

one.

Indi

cato

r c: E

nhan

ced

capa

city

has

not

yet

bee

nas

sess

ed, b

ut s

kills

and

know

ledg

e ha

s be

ende

velo

ped

thro

ugh

lect

ures

,O

JT b

y JI

CA

Exp

ert T

eam

and

two

train

ings

in J

apan

inA

ugus

t 201

5 an

d Ju

ne-J

uly

2016

.In

dica

tor d

: Non

e.

Pro

ject

Mon

itor

ing

She

et I

(R

evis

ion

of P

roje

ct D

esig

n M

atri

x)

a. R

ecor

d of

NR

W ra

tio k

ept b

yD

istri

butio

n D

epar

tmen

tN

one.

Leve

l of N

on-R

even

ue W

ater

(NR

W) i

s re

duce

d at

the

serv

ice

area

of

FCTW

B

Cap

acity

of F

CTW

B fo

r NR

W re

duct

ion

is s

treng

then

ed

Annex3-66

PM F

orm

3-2

Pro

ject

Mon

itorin

g Sh

eet I

Activ

ities

Im

port

ant A

ssum

ptio

nTh

e N

iger

ian

Side

The

Japa

nese

Sid

e

Pre-

Con

ditio

ns

Not

e (*

3) S

elec

tion

crite

ria o

f PM

A a

re a

s fo

llow

s: (i

) Saf

ety

for n

ight

wor

ks is

sec

ured

in m

easu

ring

min

imum

nig

ht fl

ow: (

ii) D

istri

butio

n ne

twor

k is

sep

arat

ed a

nd it

is e

asy

to is

olat

e it

in m

easu

ring

NR

W ra

tio: a

nd (i

ii) N

RW

ratio

is s

uppo

sedl

y hi

gh.

Not

e (*

4) W

orki

ng G

roup

for N

RW

pla

nnin

g w

ould

con

sist

of P

roje

ct M

anag

er (a

s ch

air),

Dep

uty

Pro

ject

Man

ager

, Tec

hnic

al M

anag

ers,

Hea

d of

Fin

ance

Dep

t., H

ead

of P

rodu

ctio

n D

ept.,

Hea

d of

PR

S U

nit,

and

mem

bers

of N

RW

Man

agem

ent T

eam

.

Faci

litie

s1.

Mod

ifica

tion

of e

xist

ing

billin

gsy

stem

2. C

ham

bers

for b

ulk

met

ers

for

wat

er tr

eatm

ent p

lant

s, z

onal

met

ers

and

wat

er p

ress

ure

sens

ors

Inpu

tsA

. Nat

ural

dis

aste

r / p

oliti

cal /

inst

abilit

y /

econ

omic

cris

is th

at a

ffect

the

Pro

ject

activ

ities

do

not o

ccur

.1-

1 In

stal

l bul

k m

eter

s to

wat

er tr

eatm

ent p

lant

s 1

and

21-

2 M

easu

re m

onth

ly w

ater

pro

duct

ion

of w

ater

trea

tmen

t pla

nts

1, 2

, 3an

d 4

1-3

Tally

the

abov

e w

ater

pro

duct

ion

data

mon

thly

1-4

Cal

cula

te th

e m

onth

ly w

ater

con

sum

ptio

n ba

sed

on th

e bi

lling

data

1-5

Cal

cula

te m

onth

ly N

RW

ratio

of t

he s

ervi

ce a

rea

of F

CTW

B u

sing

the

data

obt

aine

d fro

m A

ctiv

ity 1

-3 a

nd 1

-41-

6 In

stal

l zon

al m

eter

s, w

ater

pre

ssur

e se

nsor

and

pilo

t rem

ote

mon

itorin

g(te

lem

etry

) sys

tem

1-7

Mea

sure

and

col

lect

dat

a fo

r wat

er d

istri

butio

n m

anag

emen

t suc

h as

wat

er fl

ow o

f zon

al m

eter

s an

d w

ater

pre

ssur

e

Proj

ect P

erso

nnel

1. P

roje

ct D

irect

or: D

irect

or o

f Eco

nom

ic P

lann

ing,

Res

earc

h an

d S

tatis

ticD

epar

tmen

t, FC

TA2.

Pro

ject

Man

ager

: Dire

ctor

of F

CTW

B3.

Dep

uty

Pro

ject

Man

ager

: HoD

for A

dmin

istra

tion

and

Sup

ply/

FCTW

B4.

Tec

hnic

al M

anag

ers

(Als

o Le

ader

s of

NR

W M

anag

emen

t Tea

m):

HoD

for

Dis

tribu

tion

and

HoD

for C

omm

erce

/FC

TWB

5. M

embe

rs o

f NR

W M

anag

emen

t Tea

m (F

CTW

B):

- Hea

d of

Spe

cial

Pro

ject

Uni

t of D

istri

butio

n D

epar

tmen

t (as

Coo

rdin

ator

)- R

elev

ant H

ead

of U

nit (

HoU

) and

offi

cers

of t

he D

istri

butio

n D

epar

tmen

t,C

omm

erce

Dep

artm

ent,

and

Adm

inis

tratio

n an

d S

uppl

y D

epar

tmen

t6.

Hea

ds o

f oth

er re

leva

nt D

epar

tmen

ts a

nd U

nit o

f FC

TWB

: HoD

for F

inan

ce,

HoD

for P

rodu

ctio

n, H

oU fo

r Pla

nnin

g R

esea

rch

and

Sta

tistic

s (P

RS

)7.

Mem

bers

of N

RW

Act

ion

Team

: Are

a M

anag

er, A

ssis

tant

Are

a M

anag

er(D

istri

butio

n), A

ssis

tant

Are

a M

anag

er (C

omm

erce

), te

chni

cal o

ffice

rs(D

istri

butio

n) a

nd m

eter

read

ers

(Com

mer

ce) o

f eac

h pi

lot A

rea

Offi

ce8.

Oth

er p

erso

nnel

mut

ually

agr

eed

upon

as

nece

ssar

y

Japa

nese

Exp

erts

1. C

hief

Adv

isor

/ N

RW

Red

uctio

n P

lann

ing

/ Wat

erD

istri

butio

n M

anag

emen

t 12.

Dep

uty

Chi

ef A

dvis

or /

NR

WR

educ

tion

Pla

nnin

g3.

NR

W R

educ

tion

Ope

ratio

nsM

anag

emen

t4.

Lea

kage

Det

ectio

nTe

chno

logy

5. C

omm

erci

al L

oss

6. H

ydra

ulic

Ana

lysi

s / G

IS7.

Pro

cure

men

t Man

age'

t /C

oord

inat

or8.

Fac

ility

Des

ign

/ Con

stru

ctio

nS

uper

visi

on9.

Equ

ipm

ent D

esig

n /

Inst

alla

tion

10. W

ater

Dis

tribu

tion

Man

agem

ent 2

11. R

emot

e M

onito

ring

12. O

ther

exp

erts

mut

ually

agre

ed u

pon

as n

eces

sary

2-1

Rev

iew

exi

stin

g N

RW

redu

ctio

n op

erat

ions

at e

ach

pilo

t Are

a O

ffice

2-2

Con

duct

cap

acity

ass

essm

ent o

f the

rele

vant

sta

ff of

eac

h pi

lot A

rea

Offi

ce2-

3 Id

entif

y an

d se

lect

a P

ilot M

eter

ing

Are

a (P

MA

) for

eac

h pi

lot A

rea

Offi

ce b

ased

on

the

sele

ctio

n cr

iteria

of P

MA

(*3)

2-4

Pre

pare

/upd

ate

dist

ribut

ion

netw

ork

draw

ings

for e

ach

PM

A2-

5 In

stal

l wat

er fl

ow m

eter

s to

eac

h P

MA

and

mea

sure

in/o

utflo

ws

mon

thly

2-6

Zone

eac

h P

MA

into

Sub

Met

erin

g A

reas

(SM

A)

2-7

Isol

ate

a S

MA

by

inst

allin

g va

lves

2-8

Upd

ate

the

dist

ribut

ion

netw

ork

draw

ings

for e

ach

SM

A2-

9 M

easu

re a

n in

itial

leve

l of N

RW

of e

ach

SM

A2-

10 D

etec

t tar

get N

RW

com

pone

nts

(i.e.

invi

sibl

e le

akag

e, c

usto

mer

met

er m

alfu

nctio

n, a

nd il

lega

l con

nect

ion)

of e

ach

SM

A2-

11 D

evel

op a

NR

W re

duct

ion

oper

atio

n pl

an o

f eac

h S

MA

,inc

ludi

ngre

duct

ion

targ

et, f

or re

view

by

Hea

d of

Dis

tribu

tion

Dep

artm

ent

2-12

Rev

iew

and

app

rove

NR

W re

duct

ion

oper

atio

n pl

an o

f eac

h S

MA

2-13

Impl

emen

t the

NR

W re

duct

ion

oper

atio

ns a

t eac

h S

MA

2-14

Mon

itor t

he p

rogr

ess

of th

e N

RW

redu

ctio

n op

erat

ions

of e

ach

SM

A2-

15 M

easu

re le

vel o

f NR

W o

f eac

h S

MA

at t

he e

nd o

f the

resp

ectiv

eop

erat

ions

2-16

Pre

pare

a re

port

on p

ilot p

roje

cts,

cov

erin

g A

ctiv

ity 2

-1~2

-15

2-17

Dev

elop

man

uals

for N

RW

redu

ctio

n fo

r Are

a O

ffice

man

ager

s an

dfie

ld o

pera

tors

(i.e

. tec

hnic

al o

ffice

rs a

nd m

eter

read

ers)

, inc

ludi

ng a

udio

visu

al m

ater

ials

A. F

urni

shed

offi

ces

for J

apan

ese

Exp

erts

are

sec

ured

at t

heH

eadq

uarte

rs a

nd e

ach

Pilo

t Are

a O

ffice

of F

CTW

B.

B. P

roje

ct P

erso

nnel

is a

ssig

ned

with

the

final

ized

list

.

Land

, Bui

ldin

g an

d Fa

cilit

ies

1. O

ffice

bui

ldin

g an

d fa

cilit

ies

nece

ssar

y fo

r the

impl

emen

tatio

n of

the

Pro

ject

2. O

ffice

spa

ces

and

nece

ssar

y fa

cilit

ies

for t

he J

apan

ese

Exp

erts

at t

he F

CTW

BH

eadq

uarte

rs a

nd e

ach

pilo

t Are

a O

ffice

, inc

ludi

ng in

tern

et c

onne

ctio

n an

d ai

rco

nditi

oner

s3.

Cha

mbe

rs fo

r bul

k m

eter

s fo

r wat

er tr

eatm

ent p

lant

s, fl

ow m

eter

s an

d va

lves

for t

he s

elec

ted

PM

As/

SM

As.

4. E

lect

ric w

iring

to b

ulk/

zona

l met

ers,

logg

ers

and

pres

sure

sen

sors

.5.

Oth

er fa

cilit

ies

mut

ually

agr

eed

upon

as

nece

ssar

y

Issu

es &

Cou

nter

mes

ures

A. D

elay

of t

he P

roje

ct: A

vaila

ble

mon

itorin

g pe

riod

of A

ctiv

ities

1-2

to 1

-5 w

ill be

insu

ffici

ent d

ue to

del

ay in

the

Act

iviti

es.

(Cau

se)

- Del

ay a

nd s

uspe

nsio

n of

the

cham

ber c

onst

ruct

ion

for b

ulk

flow

met

ers

and

proc

urem

ent

of n

eces

sary

mat

eria

ls fo

r pilo

t act

iviti

es d

ue to

non

-rele

ase

of th

e C

ount

erpa

rt Fu

nd in

2015

&20

16.

- Tak

ing

a lo

t of t

ime

to o

btai

n th

e co

rrect

situ

atio

n du

e to

non

-exi

sten

ce o

f the

as-

built

draw

ings

and

the

rest

rictio

n of

GIS

usa

ge.

(Cou

nter

mea

sure

)- E

xten

sion

of t

he p

roje

ct p

erio

d ba

sed

on th

e re

ques

t fro

m th

e N

iger

ian

side

.- T

akin

g ov

er th

e ch

ambe

r con

stru

ctio

n an

d pr

ocur

emen

t of s

mal

l mat

eria

ls fo

r Pilo

tac

tiviti

es fr

om th

e N

iger

ian

side

to th

e Ja

pane

se s

ide

base

d on

the

requ

est f

rom

the

Nig

eria

n si

de.

- Rel

axin

g th

e re

stric

tion

of G

IS u

sage

B. S

MA

out o

f PM

A M

onito

ring

Area

: PM

A m

eter

s w

ere

relo

cate

d fro

m o

rigin

ally

-de

sign

ed p

ositi

on to

oth

er p

ositi

on in

Jab

i and

Gar

ki I

due

to d

iffic

ulty

in im

plem

enta

tion.

(Cau

se)

It w

as p

hysi

cally

diff

icul

t to

settl

e th

e P

MA

flow

met

er a

nd to

mon

itor w

ater

flow

at t

heor

igin

al lo

catio

n, b

ecau

se th

e di

stan

ce fr

om th

e gr

ound

leve

l to

the

loca

tion

of p

ipel

ine

was

une

xpec

tedl

y de

ep in

Jab

i (S

MA

1). F

CTW

B c

ould

not

sup

ply

wat

er to

the

wes

tern

area

in S

MA

2 if

the

Pro

ject

Tea

m c

lose

s th

e is

olat

ing

valv

e at

the

orig

inal

loca

tion

inG

arki

I (S

MA

2-1)

.(C

ount

erm

easu

re)

- Rem

ovin

g th

e S

MA

out

of P

MA

: Bot

h si

des

tech

nica

lly c

onfir

med

that

SM

A 1

in J

abi

and

SM

A 2

-1 in

Gar

ki I

are

cons

train

ed to

be

out o

f PM

A m

onito

ring

area

. In

orde

r to

avoi

d fu

rther

del

ay o

f the

Pro

ject

act

iviti

es (A

ctiv

ity 2

-8 to

2-1

6), t

he P

roje

ct T

eam

has

tore

mov

e th

ese

SM

As

from

the

targ

et o

f the

Pro

ject

.- C

olle

ctin

g ne

cess

ary

Info

rmat

ion

from

FC

DA

: FC

TWB

has

to g

et th

e ne

cess

ary

info

rmat

ion

in o

rder

to im

plem

ent t

he P

roje

ct a

ctiv

ities

effi

cien

tly.

Loca

l Cos

ts1.

Cos

t for

inst

alla

tion,

ope

ratio

n an

d m

aint

enan

ce o

f the

pro

vide

d eq

uipm

ent a

ndco

st fo

r pip

e re

pair

at P

MA

s2.

Adm

inis

tratio

n an

d op

erat

iona

l cos

ts, i

nclu

ding

cos

t for

loca

l tra

vel f

or th

eP

roje

ct P

erso

nnel

, dem

urra

ge a

t loc

al c

usto

ms

poin

t, lic

ensi

ng c

ost o

f rad

ioap

plic

atio

n an

d co

st fo

r com

mun

icat

ion

of te

lem

etric

dev

ice

for s

elec

ted

zona

lm

eter

(s) a

nd w

ater

pre

ssur

e se

nsor

(s)

3. O

ther

cos

ts m

utua

lly a

gree

d up

on a

s ne

cess

ary

3-1

Est

ablis

h a

Wor

king

Gro

up fo

r NR

W p

lann

ing

(*4)

3-2

Rev

iew

exi

stin

g pl

ans,

impl

emen

tatio

n st

ruct

ure,

on-

the-

job

train

ing

mec

hani

sm, e

tc. r

elat

ed to

NR

W re

duct

ion

at F

CTW

B3-

3 C

ondu

ct h

ydra

ulic

and

wat

er p

ress

ure

dist

ribut

ion

anal

yses

of t

hepi

pelin

e ne

twor

ks3-

4 D

evel

op o

utlin

es o

f the

med

ium

-term

stra

tegi

c pl

an a

nd it

s an

nual

NR

W re

duct

ion

plan

3-5

Dev

elop

the

first

med

ium

-term

stra

tegi

c pl

an (2

018-

2022

) for

app

rova

lby

FC

TA3-

6 D

evel

op a

n an

nual

NR

W re

duct

ion

plan

bas

ed o

n th

e st

rate

gic

plan

as

an in

tegr

al p

art o

f an

annu

al re

curre

nt a

nd c

apita

l pla

n of

FC

TWB

for

appr

oval

by

FCTA

3-7

Dev

elop

a p

lann

ing

man

ual f

or N

RW

redu

ctio

n3-

8 R

evie

w e

xist

ing

plan

s, a

ctiv

ities

and

impl

emen

ting

stru

ctur

e, e

tc.

rela

ted

to w

ater

dis

tribu

tion

man

agem

ent

3-9

Est

ablis

h fra

mew

ork

of w

ater

dis

tribu

tion

man

agem

ent

Trai

ning

of t

he N

iger

ian

Proj

ect P

erso

nnel

1. F

our p

erso

ns m

utua

lly a

gree

dup

on w

ill be

trai

ned

in J

apan

annu

ally

2. G

IS tr

aini

ng in

Nig

eria

Equi

pmen

t1.

Bul

k m

eter

s an

d lo

gger

s fo

rw

ater

trea

tmen

t pla

nts

2. W

ater

flow

met

ers,

val

ves,

and

cust

omer

met

ers

for S

MA

3. L

eaka

ge d

etec

tion

equi

pmen

tfo

r PM

A4.

Pip

e re

pair

equi

pmen

t for

PM

A5.

Veh

icle

s (P

ick-

ups)

6. G

ener

ator

for p

roje

ct o

ffice

7. Z

onal

met

ers,

logg

ers

and

wat

er p

ress

ure

sens

ors

8. T

elem

etric

mon

itorin

g sy

stem

with

sta

ndby

pow

er g

ener

atin

gfa

cilit

y fo

r sel

ecte

d zo

nal

met

er(s

) and

/or w

ater

pre

ssur

ese

nsor

(s).

9. O

ther

equ

ipm

ent m

utua

llyag

reed

upo

n as

nec

essa

ry

Annex3-67

Proj

ect T

itle:

The

Fed

eral

Capi

tal T

errit

ory R

educ

tion

of N

on-R

even

ue W

ater

Pro

ject

Prog

ress

upd

ated

: 31s

t Aug

ust 2

016

2014

2015

2016

2017

Moni

torin

gRe

marks

Achie

veme

ntIss

ue &

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

3132

33Co

unter

meas

ures

Outp

ut-1

1-1

W/P

Surve

yIns

tallat

ionRe

vised

Prep

arati

onCo

nstru

ction

Instal

lation

Actua

lSu

spen

ded

Susp

ende

dIns

tallat

ion

1-2

W/P

Revis

edAc

tual

Meas

urem

ent

1-3

W/P

Revis

edAc

tual

Meas

urem

ent

1-4

W/P

Revie

wSy

stem

Modif

icatio

nRe

vised

Spec

ificati

onMo

difica

tion

Actua

lCo

ncep

tSp

ecific

ation

Spec

ificMo

difica

tion

Meas

urem

ent

1-5

W/P

Revis

edAc

tual

Calcu

lation

1-6

W/P

Suve

ry &

Desig

nCo

nstru

ction

Instal

lation

Revis

edAc

tual

Tend

erIns

tallat

ion

1-7

W/P

Revis

edAc

tual

Outp

ut-2

2-1

W/P

Revis

edAc

tual

2-2

W/P

Base

line

Inter

im-1

Revis

edAc

tual

2-3

W/P

Revis

edAc

tual

2-4

W/P

Revis

edAc

tual

2-5

W/P

Revis

edCo

nstru

ct. &

Insta

ll.Ac

tual

Susp

ende

d

2-6

W/P

Revis

edAc

tual

2-7

W/P

Revis

edCo

nstru

ct. &

Insta

ll.Ac

tual

Susp

ende

d

2-8

W/P

Revis

edAc

tual

2-9

W/P

Revis

edAc

tual

2-10

W/P

Revis

edAc

tual

2-11

W/P

Revis

edAc

tual

Prov

ision

ally

2-12

W/P

Revis

edAc

tual

Prov

ision

ally

-Co

mplet

ed.

Delay

ed.

All e

xistin

g pipe

lines

, valv

es an

d hyd

rants

wer

e cap

tured

.Lo

catio

ns of

leak

age a

nd ill

egal

conn

ectio

ns w

ill be

captu

red.

AGIS

secu

rity ha

s hind

ered

data

impo

rt/ex

port

and

analy

sis.

FCTW

B ha

s refe

rred t

he ch

allen

ge to

FCT

A's P

erma

nent

Secre

tary a

nd is

wor

king c

losely

with

AGI

S to

solve

the

i

Delay

ed as

a re

sult o

f elec

trical

works

for t

he ul

traso

nic flo

w me

ter to

be in

stalle

d in G

arki

I.

All m

echa

nical

flow

meter

s wer

e pro

cure

d and

insta

lled

exce

pt the

ultra

sonic

flow

meter

in G

arki

I. (D

iscus

sion

with

AEDC

is on

going

.)

-Co

mplet

ed

Delay

ed as

a re

sult o

f diffe

rent

meter

types

, non

-acc

essib

ility t

o mete

r and

comp

lexity

in co

mmer

cial a

spec

tssu

ch as

custo

mer c

atego

ries,

water

tariffs

, unit

s and

Are

a Offic

es fo

rre

ading

, billi

ng sy

stems

and

autom

ated e

stima

te bil

ling.

Diffe

rent

meter

type

s, no

n-ac

cess

ibility

to m

eter a

ndco

mplex

ity in

comm

ercia

l asp

ects

shou

ld be

focu

sed i

nthe

Pha

se 2.

Delay

ed. T

he A

ctivit

y has

been

done

prov

ision

ally.

The p

lan is

unde

r pre

para

tion.

None

24 hr

s flow

mea

sure

ment,

MNF

surve

y, St

ep te

st, M

eter

erro

r tes

t and

Mete

r rea

ding w

ere c

omple

ted. 2

4hrs

custo

mer c

onsu

mptio

n sur

vey,

Unbil

led au

thoriz

edcu

stome

r listi

ng an

d con

sump

tion s

urve

y are

ongo

ing.

Leak

age d

etecti

on ac

ousti

c sur

vey a

nd Ill

egal

conn

ectio

nsu

rvey w

ere c

omple

ted.

Loca

l con

tracto

rs ou

tsour

ced b

y FCT

WB

have

cons

tructe

dch

ambe

rs for

bulk

meter

s. Co

nstru

ction

of th

ree c

hamb

ers

was c

omple

ted w

hile t

he fo

urth

one i

s 50%

comp

leted

.Ho

weve

r, ca

ble in

stalla

tion,

ladde

r and

fenc

ing ar

epe

nding

.

The c

onstr

uctio

n has

been

susp

ende

d due

to no

n-pa

ymen

t. Th

is is

due t

o non

-relea

se of

the C

ounte

rpar

tFu

nd.

FCTW

B is

liaisi

ng cl

osely

with

FCT

A for

quick

relea

se of

the F

und.

After

insta

llatio

n, the

Pro

ject n

eeds

at le

ast 6

mon

ths fo

rmo

nitor

ing th

is Ac

tivity

.

FCTW

B wi

ll com

plete

electr

icity

conn

ectio

n for

the

ultra

sonic

flow

meter

in G

arki

I.Th

ere w

as di

fficult

y in i

mplem

entat

ion du

e to d

earth

of as

-bu

ilt dr

awing

s whic

h will

have

prov

ided s

uffici

ent

infor

matio

n on p

ipelin

e and

appu

rtena

nce

.Th

is ha

s led

to re

locati

on of

PMA

mete

rs fro

m or

igina

lly-

desig

ned p

ositio

n to o

ther p

ositio

n in J

abi a

nd G

arki

I,wh

ich re

sults

in m

aking

a SM

A ea

ch be

out o

f PMA

monit

oring

.FC

TWB

will d

iscus

s cha

lleng

e abo

ut as

-buil

t dra

wing

s with

FCTA

and F

CDA.

Comp

leted

None

-Co

mplet

edAG

IS se

curity

has h

inder

ed da

ta im

port/

expo

rt an

dan

alysis

.FC

TWB

has r

eferre

d the

chall

enge

to F

CTA'

s Per

mane

ntSe

cretar

y and

is w

orkin

g clos

ely w

ith A

GIS

to so

lve th

eiss

ue.

Comp

leted

None

Delay

ed as

a re

sult o

f dela

y in

Activ

ity 2-

9 to 2

-15.

Base

line

asse

ssme

nt wa

s don

e in N

ov.-D

ec.

2014

.

None

.Int

erim

asse

ssme

nt wi

ll be d

one w

hen p

ilot p

rojec

tter

mina

tes.

After

mod

ificati

on, t

he P

rojec

t nee

ds at

leas

t 6 m

onths

for

monit

oring

this

Activ

ity.

No pr

ogre

ss. D

elaye

d as a

resu

lt of

delay

in A

ctivit

y 1-3

and 1

-4.

None

The P

rojec

t nee

ds at

leas

t 6 m

onths

for m

onito

ring t

hisAc

tivity

after

obtai

ning t

he da

ta fro

m Ac

tivity

1-3 a

nd 1-

4.

Being

delay

ed.

Delay

ed. F

CTW

B ha

s coll

ected

infor

matio

n of r

eturn

ed bi

lls an

d has

deac

tivate

d the

m. T

he re

turne

d bills

caus

e ina

ccur

acy o

f calc

ulatin

g NRW

ratio

.

Final

spec

ificati

on fo

r billi

ng sy

stem

modif

icatio

n was

adop

ted.

No pr

ogre

ss.

- -

Revie

w an

d app

rove

NRW

redu

ction

oper

ation

plan

of ea

ch S

MA

Prog

ress

: 30

%Be

hind:

4.5mo

nths

100% 75%

50%

25%

Deve

lop a

NRW

redu

ction

oper

ation

plan o

f eac

h SMA

, inclu

ding r

educ

tion

targe

t for

revie

w by

Hea

d of

Distr

ibutio

nDe

partm

ent

Prog

ress

: 30

%Be

hind:

4.5mo

nths

100% 75%

50%

25%

Detec

t tar

get N

RW co

mpon

ents

(i.e.

invisi

ble le

akag

e, cu

stome

r mete

rma

lfunc

tion,

and i

llega

l con

necti

on)

of ea

ch S

MAPr

ogre

ss:

75%

Behin

d:5.5

month

s

100% 75%

50%

25%

Meas

ure a

n init

ial le

vel o

f NRW

of ea

chSM

A

Prog

ress

: 75

%Be

hind:

5.5mo

nths

100% 75%

50%

25%

Upda

te the

distr

ibutio

n netw

ork

draw

ings f

or ea

ch S

MA Prog

ress

: 80

%Be

hind:

2.0mo

nths

100% 75%

50%

25%

Isolat

e a S

MA by

insta

lling v

alves

Prog

ress

: 10

0%10

0% 75%

50%

25%

Zone

each

PMA

into

Sub M

eterin

gAr

eas (

SMA)

Prog

ress

: 100

%10

0% 75%

50%

25%

Prog

ress

: 90

%Be

hind:9

.0mon

ths10

0% 75%

50%

25%

Prep

are/u

pdate

distr

ibutio

n netw

ork

draw

ings f

or ea

ch P

MA Prog

ress

: 100

%10

0% 75%

50%

25%

Meth

ods/o

pera

tiona

lpr

oced

ures

for e

ffect

iveNR

W re

duct

ion

are

esta

blish

ed th

roug

hpi

lot p

rojec

ts at

Pilo

tMe

terin

g Ar

eas (

PMAs

)un

der p

ilot A

rea O

ffice

s

Revie

w ex

isting

NRW

redu

ction

oper

ation

s at e

ach p

ilot A

rea O

ffice

Prog

ress

: 100

%10

0% 75%

50%

25%

Cond

uct c

apac

ity as

sess

ment

ofor

ganiz

ation

and t

he re

levan

t staf

f

Prog

ress

: 100

%10

0% 75%

50%

25%

Prog

ress

: 50

%Be

hind:

7.0mo

nths

100% 75%

50%

25%

Identi

fy an

d sele

ct a P

ilot M

eterin

gAr

ea (P

MA) f

or ea

ch P

ilot A

rea O

ffice

base

d on t

he se

lectio

n crite

ria of

PMA

Instal

l wate

r flow

mete

rs to

each

PMA

and m

easu

re in

/outflo

ws m

onthl

y

Meas

ure a

nd co

llect

data

for w

ater

distrib

ution

man

agem

ent s

uch a

s wate

rflo

w of

zona

l mete

rs an

d wate

rPr

ogre

ss:

0%

Behin

d:0.0

month

s

100% 75%

50%

25%

Instal

l zon

al me

ters,

water

pres

sure

sens

or an

d pilo

t rem

ote m

onito

ring

(telem

etry)

syste

mPr

ogre

ss:

65%

Behin

d:1.5

month

s

100% 75%

50%

25%

25%

Aug

Sep

Oct

Calcu

late m

onthl

y NRW

ratio

of th

ese

rvice

area

of F

CTW

B us

ing th

e data

obtai

ned f

rom

Activ

ity 1-

3 and

1-4

Prog

ress

: 0%

Behin

d:7.5

month

s

100% 75%

50%

25%

Calcu

late t

he m

onthl

y wate

rco

nsum

ption

base

d on t

he bi

lling d

ata

Prog

ress

: 40

%Be

hind:

7.5mo

nths

100% 75%

50%

25%

50%

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Jun

Leve

l of N

RW o

f bot

hth

e ser

vice a

rea o

fFC

WTB

and

wate

rdi

strib

utio

n ar

eas

mon

itore

d re

gular

ly

Instal

l bulk

mete

rs to

water

trea

tmen

tpla

nts 1

and 2

Prog

ress

: 75

%Be

hind:

7.5mo

nths

100% 75%

50%

25%

Nov

Nov

Dec

Tally

the a

bove

wate

r pro

ducti

on da

tamo

nthly

Prog

ress

: 0%

Behin

d:7.0

month

s

100% 75%

50%

25%

Meas

ure m

onthl

y wate

r pro

ducti

on of

water

trea

tmen

t plan

ts 1,

2, 3,

and 4

Prog

ress

: 0%

Behin

d:7.0

month

s

100% 75%

PO

3Pr

ojec

t Mon

itorin

g Sh

eet I

I (Pl

an o

f Ope

ratio

ns)

Orig

inal

Plan

(Wor

k Plan

) and

Rev

ision

of S

ched

ule,

Actu

al W

orks

and

Prog

ress

Delay

ed an

d sus

pend

ed.

No pr

ogre

ss. D

elaye

d as a

resu

lt of

delay

in A

ctivit

y 1-1

.

Plan

ning/d

esign

ing of

zona

l mete

rs, B

oQ an

dsp

ecific

ation

s wer

e com

pleted

.Co

nstru

ction

of 6

out o

f 8 ch

ambe

rs wa

s com

pleted

by th

eloc

al co

ntrac

tor ou

tsour

ced b

y JIC

A wh

ile th

e rem

aining

2is

ongo

ing.

Cons

isten

t rain

has a

ffecte

d the

proc

ess o

f exc

avati

on of

rock

at th

e cha

mber

site.

Cons

tructi

on w

ill co

ntinu

e as s

oon a

s fav

orab

le we

ather

cond

ition i

s ach

ievab

le.

Activ

ities

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

Jan

Feb

Mar

Apr

May

Jun

Jul

May

PresidentialElectionon14thFebruary(Postponed)

PresidentialElectionon28thMarchandStateElectionon11thApril

Revised

Wearehe

re.

Add

ition

allyrequ

ired

Mon

itorin

gPe

riod

Ori g

inalTarget.

Annex3-68

Proj

ect T

itle:

The

Fed

eral

Capi

tal T

errit

ory R

educ

tion

of N

on-R

even

ue W

ater

Pro

ject

Prog

ress

upd

ated

: 31s

t Aug

ust 2

016

PO

3Pr

ojec

t Mon

itorin

g Sh

eet I

I (Pl

an o

f Ope

ratio

ns)

Orig

inal

Plan

(Wor

k Plan

) and

Rev

ision

of S

ched

ule,

Actu

al W

orks

and

Prog

ress

Revised

Wearehe

re.

Orig

inalTarget.

2-13

W/P

Revis

edAc

tual

Prov

ision

ally

Prov

ision

ally

2-14

W/P

Revis

edAc

tual

Prov

ision

ally

2-15

W/P

Revis

edAc

tual

2-16

W/P

Inter

imFin

alRe

vised

Actua

l

2-17

W/P

Draft

Finali

zatio

nRe

vised

Actua

l

Outp

ut-3

3-1

W/P

Revis

edAc

tual

3-2

W/P

Revis

edAc

tual

3-3

W/P

Revis

edAc

tual

3-4

W/P

Revis

edAc

tual

3-5

W/P

Revis

edAc

tual

3-6

W/P

Revis

edAc

tual

3-7

W/P

Revis

edAc

tual

3-8

W/P

Revis

edAc

tual

3-9

W/P

Revis

edAc

tual

W/P

Phas

e-1 (

Oct 2

014 -

Dec

2016

, 27 m

onth

s)Re

vised

Actua

l

2014

2015

2016

2017

Moni

torin

gRe

marks

Achie

veme

ntIss

ue &

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

3132

33Co

unter

meas

ures

JICA

Expe

rt1

Akino

ri MIY

OSHI

W/P

Chie

f Adv

isor /

NRW

Red

uctio

n Plan

ning /

Wate

r Dist

ributi

onRe

vised

Man

agem

ent

Actua

l2

Take

toshi

FUJIY

AMA

W/P

Dep

uty C

hief A

dviso

r / N

RW R

educ

tion P

lannin

gRe

vised

Actua

l3

Toru

TOY

ODA

W/P

NRW

Red

uctio

n Ope

ratio

ns M

anag

emen

tRe

vised

Actua

l4

Kiyo

shi K

IYAM

AW

/P Le

akag

e Dete

ction

Tec

hnolo

gyRe

vised

Actua

l5

Taku

ji OKU

BO (-

Dec/2

015)

, Hiro

yuki

MORI

TA (J

an/20

16-)

W/P

Com

merci

al Lo

ssRe

vised

Actua

l6

Shint

a SEG

AWA

W/P

Hyd

rauli

c Ana

lysis

/ GIS

Revis

edAc

tual

7Ka

zuhir

o ISH

IURA

(-Au

g/201

5), H

iroki

NIIM

URA

(Sep

/2015

-)W

/P P

rocu

reme

nt Ma

nage

ment

/ Coo

rdina

torRe

vised

Actua

l8

Take

toshi

FUJIY

AMA

(-Mar

/2016

), Sh

inich

iro S

ATOH

(Apr

/2016

-)W

/PFa

cility

Des

ign /

Cons

tructi

on S

uper

vision

Revis

edAc

tual

9Ki

yosh

i KIY

AMA

W/P

Equip

ment

Desig

n / In

stalla

tion

Revis

edAc

tual

Delay

ed. T

he A

ctivit

y has

been

done

prov

ision

ally.

Repa

ir of le

akag

es co

mplet

ed in

3 PM

As. M

eter

repla

ceme

nt an

d ins

tallat

ion is

ongo

ing in

Gud

u.Ou

tstan

ding p

ayme

nt du

e to c

ontra

ctor.

This

is du

e to n

on-re

lease

of th

e Cou

nterp

art F

und.

FCTW

B is

liaisi

ng cl

osely

with

FCT

A for

quick

relea

se of

the F

und.

Ther

e was

diffic

ulty i

n imp

lemen

tation

due t

o dea

rth of

as-

built

draw

ings w

hich w

ill ha

ve pr

ovide

d suff

icien

tinf

orma

tion o

n pipe

line a

nd ap

purte

nanc

es.

FCTW

B wi

ll disc

uss c

halle

nge a

bout

as-b

uilt d

rawi

ngs w

ithFC

TA an

d FCD

A.

-1.0

0 man

-mon

th-

-2.4

0 man

-mon

th-

-4.0

0 man

-mon

th-

-7.1

3 man

-mon

th-

-3.4

7 man

-mon

th-

-10

.33 m

an-m

onth

-

-6.6

3 man

-mon

th-

-11

.30 m

an-m

onth

-

-3.8

3 man

-mon

th-

Being

delay

ed.

Wate

r Dist

ributi

on M

anag

emen

t Com

mitte

e was

estab

lishe

d and

conc

ept w

as en

dorse

d.

Expe

rts w

ere n

ot in

Nige

ira in

mos

t of

perio

d betw

een J

anun

ary

and A

pril

2015

.

22 m

onths

None

To be

imple

mente

d in P

hase

-2.

None

None

Delay

ed as

a re

sult o

f dela

y in

infor

matio

n sub

miss

ion fr

om A

rea

Offic

es.

6 out

of 13

Are

a Offic

es su

bmitte

d the

requ

ired

infor

matio

n.

To be

imple

mente

d in P

hase

-2.

None

None

To be

imple

mente

d in P

hase

-2.

None

None

To be

imple

mente

d in P

hase

-2.

None

AGIS

secu

rity ha

s hind

ered

data

impo

rt/ex

port

and

analy

sis.

FCTW

B ha

s refe

rred t

he ch

allen

ge to

FCT

A's P

erma

nent

Secre

tary a

nd is

wor

king c

losely

with

AGI

S to

solve

the

issue

.

To be

imple

mente

d in P

hase

-2.

None

None

Comp

leted

, but

will b

e rev

iewed

in P

hase

-2.

None

-Co

mplet

ed, b

ut wi

ll be r

eview

ed in

Pha

se-2

.No

ne

None

None

Delay

ed. T

he ac

tivity

follo

ws A

ctivit

y2-

15.

None

None

Delay

ed. T

he ac

tivity

follo

ws th

eab

ove A

ctivit

ies.

None

None

Delay

ed. T

he ac

tivity

follo

ws A

ctivit

y2-

14.

Engin

eerin

g Ser

vices

Dep

artm

ent o

fFC

DA w

as ad

ded a

s an o

bser

ver.

Feb

Mar

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Apr

May

Jun

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dura

tion

/ Pha

sing

Inpu

ts (t

he Ja

pane

se si

de)

Oct.

Nov

Dec

Jan

Estab

lish f

rame

work

of wa

terdis

tributi

on m

anag

emen

t

Prog

ress

: 25

%Be

hind:

0.5mo

nths

100% 75%

50%

25%

Revie

w ex

isting

plan

s, ac

tivitie

s and

imple

menti

ng st

ructu

re, e

tc. re

lated

towa

ter di

stribu

tion m

anag

emen

tPr

ogre

ss:

70%

Behin

d:7.0

month

s

100% 75%

50%

25%

Deve

lop a

plann

ing m

anua

l for N

RWre

ducti

on

Prog

ress

: 0

%(A

ctivit

y in P

hase

-2)

100% 75%

50%

25%

Deve

lop an

annu

al NR

W re

ducti

on pl

anba

sed o

n the

stra

tegic

plan a

s an

integ

ral p

art o

f an a

nnua

l recu

rrent

and

capit

al pla

n of F

CTW

B for

appr

oval

by F

CTA

Prog

ress

: 0

%(A

ctivit

y in P

hase

-2)

100% 75%

50%

25%

Deve

lop th

e firs

t med

ium-te

rm st

rateg

icpla

n (20

18-2

022)

for a

ppro

val b

y FCT

A

Prog

ress

: 0

%(A

ctivit

y in P

hase

-2)

100% 75%

50%

25%

Deve

lop ou

tlines

of th

e med

ium-te

rmstr

ategic

plan

and i

ts an

nual

NRW

redu

ction

plan

(app

rova

l by t

heDi

recto

r)Pr

ogre

ss:

0%

(Acti

vity i

n Pha

se-2

)

100% 75%

50%

25%

Prog

ress

: 0

%(A

ctivit

y in P

hase

-2)

100% 75%

50%

25%

Prog

ress

: 100

%(R

eview

ed in

Pha

se-2

)

100% 75%

50%

25%

Cond

uct h

ydra

ulic a

nd w

ater p

ress

ure

distrib

ution

analy

ses o

f the

pipe

line

netw

orks

A m

ediu

m-te

rmst

rate

gic p

lan o

f FCT

WB

for N

RW re

duct

ion

isde

velo

ped,

util

izing

the

resu

lts o

f Out

put-1

&2

Estab

lish a

Wor

king G

roup

for N

RWre

ducti

on pl

annin

g

Prog

ress

: 100

%(R

eview

ed in

Pha

se-2

)

100% 75%

50%

25%

Revie

w ex

isting

plan

s, im

pleme

ntatio

nstr

uctur

e, on

-the-

job tr

aining

mech

anism

, etc.

relat

ed to

NRW

redu

ction

at F

CTW

B

Deve

lop m

anua

ls for

NRW

redu

ction

for A

rea O

ffice m

anag

ers a

nd fie

ldop

erato

rs (i.e

. tec

hnica

l offic

ers &

read

ers),

incl.

audio

visua

l mate

rials

Prog

ress

: 0%

Behin

d:2.0

month

s

100% 75%

50%

25%

Prep

are a

repo

rt on

pilot

proje

cts,

cove

ring A

ctivit

y 2-1

~2-1

5

Prog

ress

: 0%

Behin

d:2.0

month

s

100% 75%

50%

25%

Meas

ure l

evel

of NR

W of

each

SMA

atthe

end o

f the

resp

ectiv

e ope

ratio

ns

Prog

ress

: 0%

Behin

d:6.5

month

s

100% 75%

50%

25%

Monit

or th

e pro

gress

of th

e NRW

redu

ction

oper

ation

s of e

ach S

MA

Prog

ress

: 45

%Be

hind:

4.5mo

nths

100% 75%

50%

25%

Imple

ment

NRW

redu

ction

oper

ation

sat

each

SMA

Prog

ress

: 45

%Be

hind:

4.5mo

nths

100% 75%

50%

25%

Toachievethem

inthepe

riod,

Review

ofsurvey

metho

dsan

dnu

mbe

rofsam

ple,redu

ction

ofnu

mbe

rofS

MAs.

Annex3-69

Proj

ect T

itle:

The

Fed

eral

Capi

tal T

errit

ory R

educ

tion

of N

on-R

even

ue W

ater

Pro

ject

Prog

ress

upd

ated

: 31s

t Aug

ust 2

016

PO

3Pr

ojec

t Mon

itorin

g Sh

eet I

I (Pl

an o

f Ope

ratio

ns)

Orig

inal

Plan

(Wor

k Plan

) and

Rev

ision

of S

ched

ule,

Actu

al W

orks

and

Prog

ress

Revised

Wearehe

re.

Orig

inalTarget.

10Sh

inta S

EGAW

AW

/PW

ater D

istrib

ution

Man

agem

ent 2

Revis

edAc

tual

11Se

igo G

OTO

W/P

Remo

te Mo

niotor

ingRe

vised

Actua

l12

Kenji

YOS

HIDA

(-De

c/201

5), T

akas

hi MO

RI (J

an/20

16-)

W/P

Pro

cure

ment

Mana

geme

nt / C

oord

inator

2Re

vised

Actua

lEq

uipm

ent

1Le

akag

e dete

ction

equip

ment

W/P

*3PM

Asin

Japa

n(JI

CA)

Revis

edAc

tual

2Bu

lk me

ters (

ultra

sonic

flow

meter

)W

/P*W

TPin

Japa

n(JI

CA)

Revis

edIns

tallat

ionAc

tual

Instal

lation

3W

ater m

eter,

flow

meter

and v

alves

W/P

*3PM

Asin

Nige

ria(JI

CA E

xper

t)Re

vised

Actua

l4

Pipe

repa

ir equ

ipmen

tW

/P*3

PMAs

in Ni

geria

(JICA

Exp

ert)

Revis

edAc

tual

5Ve

hicles

(Pick

up tr

uck)

W/P

*Lea

kage

Dete

ction

in Ni

geria

(JICA

)Re

vised

Actua

l6

GIS

softw

are,

office

equip

ment

W/P

*FCT

WB

HQs

in Ni

geria

/Othe

r(JI

CA E

xper

t)Re

vised

Actua

l7

Zona

l mete

rs, pr

essu

re se

nsor

s and

remo

te mo

nitor

ing sy

stem

W/P

*Who

le Sy

stem

in Ja

pan

(JICA

)Re

vised

Actua

lLo

cal C

onsu

ltant

1Mo

difica

tion o

f billi

ng an

d coll

ectio

n sys

temW

/PRe

vised

Spec

ificati

onMo

difica

tion

Actua

lCo

ncep

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st Mo

nitor

ing by

JICA

(not

desc

ribed

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)-

--

17Po

st Ev

aluati

on by

JICA

(not

desc

ribed

here

)-

--

News

letter

is su

ppos

ed to

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edqu

arter

ly.Ne

wslet

ter w

as is

sued

once

in Ja

nuar

y 201

6 sinc

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vemb

er 20

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he lim

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rogre

ss of

the P

rojec

t.No

ne

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neNo

ne

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ll disc

uss P

R thr

ough

webs

ite.

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ork P

lan fo

r add

itiona

l sup

port

from

JICA

for zo

nal

meter

s, wa

ter di

stribu

tion m

anag

emen

t was

prep

ared

inNo

vemb

er 20

15.

None

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aft P

rojec

t Pro

gress

Rep

ort w

as pr

epar

ed.

Being

finali

zed.s

oon.

-No

ne du

e to d

elay i

n Acti

vity 2

-9.

None

-On

going

for J

oint M

onito

ring i

n Sep

tembe

r 201

6.

Quar

terly

prog

ress

, plan

, issu

es,

solut

ions a

nd et

c are

disc

usse

d.Qu

arter

ly pr

oject

meeti

ngs w

ere h

eld tw

ice si

nce

Nove

mber

2015

, not

quar

terly

due t

o the

limite

d pro

gress

of the

Pro

ject.

None

Monit

oring

shee

t was

subm

ited o

nce s

ince N

ovem

ber

2015

due t

o the

limite

d pro

gress

of th

e Pro

ject.

Joint

mon

itorin

g was

held

once

sinc

e Nov

embe

r 201

5 due

to the

limite

d pro

gress

of th

e Pro

ject.

None

-Co

mplet

edNo

ne

Delay

ed as

a re

sult o

f dela

y in

Activ

ity 2-

9 to 2

-15.

Bas

eline

asse

ssme

nt wa

s don

e in N

ov.-D

ec.

None

.Int

erim

asse

ssme

nt wi

ll be d

one w

hen p

ilot p

rojec

tter

mina

tes.

-Mo

nitor

ing m

ission

from

JICA

atten

ded j

oint r

eview

inNo

vemb

er 20

15.

None

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orks

hop/S

emina

r was

held

once

in F

ebru

ary 2

016 s

ince

Nove

mber

2015

.No

ne

Owne

rship

and i

nitiat

ive of

FCT

WB

are k

eys t

o suc

cess

ofthe

Pro

ject.

Monit

oring

meth

od an

d doc

umen

tation

are t

rans

ferre

d to

FCTW

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duall

y.

Achie

veme

nt of

PDM

and p

rogre

ss of

PO ar

e mon

itore

d join

tly.

APO

is pr

epar

ed in

para

rrel w

ithFC

TWB'

s ann

ual re

curre

nt an

dca

pital

plan

APO

was p

repa

red i

n Nov

embe

r 201

5. Th

e Cou

nterp

art

Fund

as ca

pital

cost

was a

ppro

ved i

n 201

5 and

reva

lidate

d in 2

016.

The C

ounte

rpar

t Fun

d has

not y

et be

en re

lease

d. FC

TWB

is lia

ising

clos

ely w

ith F

CTA

for qu

ick re

lease

of th

e Fun

d.

Month

ly pr

ogre

ss, p

lan, is

sues

,so

lution

s and

etc a

re di

scus

sed.

Month

ly tec

hnica

l mee

tings

wer

e held

ever

y mon

ths fr

omNo

vemb

er 20

15 ex

cept

Febr

uary

and M

ay 20

16.

None

-Th

rid JC

C me

eting

was

in N

ovem

ber 2

015.

None

-No

neNo

ne

-No

neNo

ne

1st t

raini

ng w

as co

nduc

ted fo

r 4tra

inees

from

Man

agem

ent

in Au

gust

2015

.

Comp

leted

. 2nd

train

ing w

as co

nduc

ted fo

r 8 tr

ainee

s fro

mjoi

ntly D

istrib

ution

and C

omme

rce in

June

-July

2016

.No

ne

-Co

mplet

ed. 8

mem

bers

partic

ipated

in th

e tra

ining

.No

ne

Being

delay

ed.

Cons

tructi

on of

6 ou

t of 8

cham

bers

were

comp

leted

bythe

loca

l con

tracto

r outs

ource

d by J

ICA

while

the

rema

ining

2 is

ongo

ing.

Cons

isten

t rain

has a

ffecte

d the

proc

ess o

f exc

avati

on of

rock

at th

e cha

mber

site.

Con

struc

tion w

ill co

ntinu

e as

soon

as fa

vora

ble w

eathe

r con

dition

s is a

chiev

able.

To be

valid

ated b

y app

rova

l of

monit

oring

shee

t by J

ICA

Head

quar

ters

-Pr

ocur

emen

t is on

going

.Sm

ooth

custo

ms cl

eara

nce a

nd ta

x exe

mptio

n are

key.

Delay

ed.

Final

spec

ificati

on fo

r billi

ng sy

stem

modif

icatoi

n was

adop

ted.

None

-Ha

nded

over

and c

omple

ted.

Prop

er us

e for

proje

ct ac

tivitie

s sho

uld be

obse

rved d

uring

the P

rojec

t.

-Ha

nded

over

and c

omple

ted.

None

-Ha

nded

over

and c

omple

ted.

None

-Ha

nded

over

and c

omple

ted.

None

-Ha

nded

over

and c

omple

ted.

None

-Ha

nded

over

and c

omple

ted.

None

-0.8

3 man

-mon

th-

-2.9

3 man

-mon

th-

-2.5

0 man

-mon

th-

Proje

ct Pr

ogre

ss R

epor

t

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ct Co

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ion R

epor

t

Deve

lop P

rojec

t Web

site

Prep

ratio

n of p

ublic

relat

ions m

ateria

ls

Monit

oring

Miss

ion fr

om JI

CA fo

r Join

t Rev

iew

Orga

nize i

nform

ation

shar

ing se

mina

rs for

FCT

WB/

FCTA

, inclu

ding

Area

Offic

es

Deve

lop cr

iteria

for c

apac

ity as

sess

ment

for ea

ch le

vel o

f the

relev

ant s

taff (

i.e. m

embe

rs of

NRW

Mgm

t and

Acti

on T

eams

)

Set r

educ

tion t

arge

t for

each

PMA

by th

e firs

t qua

rter o

f the

seco

ndye

ar

Colle

ct an

d orga

nize f

or In

dicato

rs for

semi

-ann

ual J

oint M

onito

ring

Wor

k Plan

Deve

lop D

etail P

lan of

Ope

ratio

ns (D

PO) f

or re

view

and a

ppro

val

by JC

C

Dev e

lop A

nnua

l Plan

of O

pera

tions

(APO

) for

revie

w an

d app

rova

lby

JCC

Orga

nize m

onthl

y tec

hnica

l mee

tings

Orga

nize q

uarte

rly pr

oject

meeti

ngs

Cond

uct J

oint M

onito

ring s

emi-a

nnua

lly

Subm

it Mon

itorin

g She

et to

JICA

Nige

ria O

ffice s

emi-a

nnua

lly

Apr

May

Jun

Orga

nize J

oint C

oord

inatio

n Com

mitte

e (JC

C)

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Feb

Mar

Moni

torin

g Pl

anOc

t.No

vDe

cJa

n

PresidentialElectionon14thFebruary(Postponed)

PresidentialElectionon28thMarchandStateElectionon11thApril

Annex3-70

Annex-1 Updated on 31/08/2016List of Equipment for the Project

No. Equipment Specification Quantity Hand- RemarksJapan Nigeria Plan Actual over

For Activity 1-2

1 Ultrasonic flow meter (stationary, 220m) Ultrasonic pulse transmit time difference method, sensor for 600-1,500mm, 220mcable 2 2 including installation, commissioning and training

2 Ultrasonic flow meter (stationary, 300m) Ultrasonic pulse transmit time difference method, sensor for 600-1,500mm, 300mcable 2 2 including installation, commissioning and training

3 Data logger (stationary) Paperless, 6 points, 1s-1h record cycle, 4-20mA, trend, bar graph and histrical trenddisplays 1 1 for the above No.1&2 ultrasonic flow meters

For Activity 1-6

1 Ultrasonic flow meter (stationary) Ultrasonic pulse transmit time difference method, sensor for 300-1,500mm, 10mcable 6 - Not yet including installation, commissioning and training

2 Ultrasonic flow meter (stationary) Ultrasonic pulse transmit time difference method, sensor for 300-1,500mm, 20mcable 3 - Not yet including installation, commissioning and training

3 Ultrasonic flow meter (stationary) Ultrasonic pulse transmit time difference method, sensor for 300-1,500mm, 30mcable 2 - Not yet including installation, commissioning and training

4 Ultrasonic flow meter (stationary) Ultrasonic pulse transmit time difference method, sensor for 300-1,500mm, 40mcable 2 - Not yet including installation, commissioning and training

5 Ultrasonic flow meter (stationary) Ultrasonic pulse transmit time difference method, sensor for 25-250mm, 10m cable 1 - Not yet including installation, commissioning and training

6 Data logger (stationary) Paperless, 6pts, 1s-1h record cycle, 4-20mA, trend, bar graph and histrical trenddisplays 13 - Not yet for the above No.1-5 ultrasonic flow meters

7 Data logger (portable) 2ch (flow and pressure), 1s - 24h record cycle, 4-20mA, 5 years battery life 2 - Not yet

8 Remote Monitoring System Telemetry with transmission, modem/router, container, interface, PC, printer, UPS,server, etc 2 - Not yet Pilot system

9 Solar System 80VA, 1.0kW (not yet confirmed) 2 - Not yet for the above ultrasonic flow meter10 Solar System 80VA, 0.3kW (not yet confirmed) 8 - Not yet for the above ultrasonic flow meter11 Solar System 110VA, 0.4kW (not yet confirmed) 1 - Not yet for the above ultrasonic flow meter12 Solar System 110VA, 0.4kW (not yet confirmed) 2 - Not yet for the above ultrasonic flow meter and telemetry system

For Activity 2-4 and 2-81 GIS software Intergraph Geomedia Essential 1 1 Software has been adopted by AGIS. V13.12 GIS software ESRI ArcGIS Basic Version 10.3 1 1 Mainly for data input3 Plotter (A0) A0 1 1

4 GPS terminal High sensitivity, 2,000pts, 200routes, IPX7, built-in camera (5mega-pixel), USB,nickel hydride battery pack 2 2 Garmin

5 Personal computer 500HD, 4 GB Ram, Windows 7or8, Microsoft Office installed, Mouse 2 26 Anti-virus software 2 2 for the above PCs (No.5)7 UPS 1.2kVA 2 2

For Activity 2-51 Ultrasonic flow meter (stationary) Ultrasonic pulse transmit time difference method, sensor for 450mm, 20m cable 1 12 Data logger (portable) 2ch (flow and pressure), 1s - 24h record cycle, 4-20mA, 5 years battery life 1 1 for the above No.1 ultrasonic flow meter3 Flow meter Dia. 50mm with fittings - - -4 Flow meter Dia. 80mm with fittings - - -5 Flow meter Dia. 100mm with fittings - - -6 Flow meter Dia. 150mm with fittings 0 17 Flow meter Dia. 200mm with fittings 1 28 Flow meter Dia. 250mm with fittings 0 09 Flow meter Dia. 300mm with fittings 3 3

For Activity 2-71 Sluice valve Dia. 50mm with fittings 2 0 -2 Sluice valve Dia. 80mm with fittings 0 0 -3 Sluice valve Dia. 100mm with fittings 9 14 Sluice valve Dia. 150mm with fittings 12 75 Sluice valve Dia. 200mm with fittings 6 86 Sluice valve Dia. 250mm with fittings 2 07 Sluice valve Dia. 300mm with fittings 10 6

For Activity 2-10

1 Ultrasonic flow meter (portable) Ultrasonic pulse transmit time difference method, sensors (small x3, medium x6,large x3) 6 6

2 Data logger (portable) 2ch (flow and pressure), 1s - 24h record cycle, 4-20mA, 5 years battery life 6 63 Leak noise correlator Main unit, preamplifier and piezoelectric sensor 2 24 Water leak detector Acoustic type, piezoelectric sensor 6 65 Non-metal pipe locator Electromagnetic induction type for plastic pipe (PVC, PE) 3 36 Metal locator Optical and acoustical output signal, 50cm depth 3 37 Time integral water leak detector Automatic leak noise determination method 3 38 Acoustic rod 1.5m length 9 99 Distance meter Max. 10km, 10cm scale 3 3

10 Hammer drill Dia. 38mm, 270rpm, 3,000 stroke/min 3 311 Boring bar Dia. 16mm, 1.0m length 3 312 Drill bit Dia.19×800mm 9 913 Portable residual chlorine analyzer DPD, absorptiometry, 0.02-2.00mg/L 3 314 Metal pipe and cable locator 5m depth 3 315 Reference meter Portable built-in case type, 13-25mm 3 316 Leakage quantity measurement device 13-25mm 3 317 Personal computer 500HD, 2GB Ram, Windows 7or8, Microsoft Office installed, Mouse 3 318 Anti-virus software 3 3 for the above PCs (No.17)19 UPS 1.2kVA 3 320 Inkjet printer A4, Color, All-in-one 3 321 Digital camera Compact type, Optical zoom, 10 mega-pixel (min), LCD 3 3

For Activity 2-131 Generator 200V, 6.5kVA 3 32 Asphalt cutter 3600RPM, 13kW 3 33 Concrete breaker 3 34 Small-sized dewatering pump 2" 3 35 Small-sized tamper 3 36 Electric drum 50m 3 37 Customer meter Dia. 2/3" with fittings, conventional type (388) - Not yet To be determined through baseline survey.8 Customer meter Dia. 1" with fittings, conventional type (259) - Not yet To be determined through baseline survey.9 Customer meter Dia. 50mm with fittings, conventional type (89) - Not yet To be determined through baseline survey.

10 Customer meter Dia. 80mm with fittings, conventional type (23) - Not yet To be determined through baseline survey.11 Customer meter Dia. 100mm with fittings, conventional type (7) - Not yet To be determined through baseline survey.12 Compact Reciprocating Saw Pipe cutting 3 3

For Output 21 Pickup truck for pilot sites 2 2

For Operation of the Project1 Laser printer A4, B/W 1 12 Inkjet printer A3, Color 1 13 Multifunction copier A3, B/W 1 14 Graphic/movie editing software Windows Movie Maker, Microsoft Powerpoint 1 1 Free or preinstalled softwares to be utilized.5 Projector 3,000 Lummen, HDMI, VGA, USB port 1 1

Procurement in

Annex3-71

Annex 2: The Second Training in Japan

The Second Training in Japan

Course Name: The Federal Capital Territory Reduction of Non-Revenue Water Project (Distribution and Commerce)

Purpose:

1. All trainees belonging to both Distribution and Commerce understand system/outline of water supply services in

Japan and Yokohama City, and then can compare them with those in Nigeria and FCTWB.

2. Through participation in common lectures, visiting and discussions, all trainees belonging to both Distribution

and Commerce understand systems and efforts for operation and maintenance and NRW reduction.

3. Through participation in lectures and visiting related to each area, Distribution or Commerce separately, trainees

belonging to each area understand systems, technologies, methodologies and efforts for operation and

maintenance and NRW reduction.

4. In consideration of consistency to the action plan proposed by trainees participated in the 1st Training in August

2015, more practical and pragmatic action plan for realization is prepared by trainees belonging to both

Distribution and Commerce jointly.

5. Eventually, the action plan and their knowledge are fully utilized for implementation of appropriate operation

and maintenance and cross-organizational NRW reduction by FCTWB.

Programme:

1. Common Subject: Water Supply in Japan, Non-Revenue Water, Self-support Accounting System, Distribution

Management, Mapping System (GIS), Yokohama Water Supply Museum, Water Meter, Service Connection &

Inspection, Water Supply Facility Development Planning, Medium-Term Management and Financial Planning,

Schoolchild Education Activity in Water Treatment Plant

2. Distribution: Facility O&M, Leakage Prevention, Leakage Detection Demonstration, Supervision & Inspection,

Water Supply Operation & Management

3. Commerce: Water Tariff, Public Relations, Customer Services, Meter Reading, Human Resources Development

Period: 19th June to 2nd July 2016

Receiving Water Utility: Yokohama City Waterworks Bureau

Participants: 8 project members (Distribution: 4, Commerce: 4) Name Position in the Project Position in FCTWB

Engr. Abolade Rasaki Lawal Coordinator, NRW Management Team Head of Special Projects Unit, Distribution

Mr. Habib Ahmed Kiru NRW Action Team Leader Area Manager, Gudu Area Office

Mr. Mohammed Dauda Debo NRW Management Team member Technical Officer, Pipeline Unit, Distribution

Mr. Abdulrahman Shehu Sani Ditto Senior Technical Officer / Head of Prepaid Meter Unit, Distribution

Mr. Danjumma Isah Ditto Chief Commercial Officer, Head of Monitoring and Detection Unit, Commerce

Mr. Shehu Sulaiman Ditto Head of GIS, Head of AMR Operations, Distribution / Commerce

Mr. Aliyu Muhammad Maradun Ditto Chief Commercial Officer, Head of Major Consumers Unit, Commerce

Mrs. Rose Aniekan Akpan Ditto Head of Billing Unit, Commerce

Annex3-72

Annex 3 Location of t

Figure:

SMA to be r

the SMAs to

Location of

removed

be removed f

f the SMA to

from PMA M

o be remove

Monitoring

ed from PMAA Monitorinng (Jabi)

Annex3-73

Annex 3

SM

Location of t

Figure: L

MA to be rem

the SMAs to

Location of t

moved

be removed f

the SMA to b

from PMA M

be removed

Monitoring

from PMA Monitoringg (Garki I)

Annex3-74

Annex 4: Participants in Preparation of Monitoring Sheet and Photos

Participants in Preparation of Monitoring Sheet

Day 1: 6th September 2016 for Project Monitoring Sheet II S/N NAME POSITION

1 Nahuche A.A HOD Distribution (Technical Manager) 2 Adis Muhammed S. HOD Commerce (Technical Manager) 3 Lawal Abolade R. Head [Special Projects] (Coordinator) 4 Aminu Umar B. Head[Ops&Wm] 5 Abdul Yusuf Sup [P&P] 6 Masaud Abdullahi Head[metering] 7 Ozumi Abdul AAM[Dist] Gudu 8 Muhammed A. Ops&Wm 9 Suleiman Shehu Head [GIS]

10 Rabiu M.Kabir Head [Logistics] 11 Dikko Musa Head[PL/WC] 12 Maradun Aliyu Head [M.C.O] 13 Adenuga A.O AM Garki 14 Owolabi I.O Head Customer Care 15 Sulaiman A. Mulid AAM[Comm] Jabi 16 Salihu O. Sadiq AAM[Dist] Jabi 17 Isah Danjuma Head[Moni/Plaza]18 Akinori Miyoshi CA, JICA Expert Team

Day 2: 7th September 2016 for Project Monitoring Sheet II S/N NAME POSITION

1 Nahuche A.A HOD Distribution (Technical Manager) 2 Muhammed Adis HOD Commerce (Technical Manager) 3 Lawal Abolade R. Head [Special Projects] (Coordinator) 4 Dikko Musa Head[PL&Wc] 5 Aliyu Maradun Head [MCO] 6 Adeyemi Taiwo Head [Emb& Corp] 7 Abdul Yusuf Sup[P&P] 8 Abdul Ozumi AAM [Dist] Gudu 9 Shehu Sulaiman Head GIS

10 Rabiu M.Kabir Head Logistics 11 Mohammed A Ops&Wm 12 Moh’d Ramat AM Jabi 13 Aminu Umar B. Head[Ops&Wm] 14 Owolabi Isaac Head[Customer Care] 15 Adenuga A.o AM Garki 16 Isah Danjuma Head[Moni/Plaza]17 Masaud Abdullahi Head[Metering] 18 Akinori Miyoshi CA, JICA Expert Team

Day 3: 8th September 2016 for Project Monitoring Sheet I S/N NAME POSITION

1 S.T. Bello HOD Admin&Supply (Deputy Project Manager) 2 Nahuche A.A HOD Distribution (Technical Manager) 3 Adis Muhammed S. HOD Commerce (Technical Manager) 4 Lawal Abolade R. Head [Special Projects] (Coordinator) 5 Muhammed A. Ops&Wm 6 Akinori Miyoshi CA, JICA Expert Team

Annex3-75

Annex 4: Participants in Preparation of Monitoring Sheet and Photos

Day 4: 19th September 2016 for Project Monitoring Sheet Summary S/N NAME POSITION

1 Hudu Bello Director (Project Manager) 2 S.T. Bello HOD Admin&Supply (Deputy Project Manager) 3 Nahuche A.A HOD Distribution (Technical Manager) 4 Adis Muhammed S. HOD Commerce (Technical Manager) 5 Lawal Abolade R. Head [Special Projects] (Coordinator) 6 Rabiu M.Kabir Head [Logistics] 7 Akinori Miyoshi CA, JICA Expert Team

Day 5: 21st September 2016 for Project Monitoring Sheet Summary S/N NAME POSITION

1 S.T. Bello HOD Admin&Supply (Deputy Project Manager) 2 Nahuche A.A HOD Distribution (Technical Manager) 3 Adis Muhammed S. HOD Commerce (Technical Manager) 4 Lawal Abolade R. Head [Special Projects] (Coordinator) 5 Rabiu M.Kabir Head [Logistics] 6 Muhammed A. Ops&Wm 7 Akinori Miyoshi CA, JICA Expert Team

Monitoring Mission Members from JICA Headquarters (13th to 22nd September 2016) S/N NAME POSITION

1 Yoshiki Omura Senior Advisor in Urban Water Supply 2 Keisuke Yamagami Project Officer, Water Resources Group, Global

Environment Department

Annex3-76

Annex 4: Participants in Preparation of Monitoring Sheet and Photos

Photos of Preparation of Monitoring Sheet

Day 1: 6th September 2016

Preparation of Project Monitoring Sheet II (Attendance: NRW Management Team members and Action Team Leaders)

Day 2: 7th September 2016

Preparation of Project Monitoring Sheet II (Attendance: NRW Management Team members and Action Team Leaders)

Day 3: 8th September 2016

Preparation of Project Monitoring Sheet I (Attendance: Deputy Project Manager, Technical Managers and Coordinator)

Day 4: 19th September 2016

Preparation of Project Monitoring Sheet Summary (Attendance: Project Manager, Deputy Project Manager, Technical Managers and Coordinator)

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the Annex-1: List of Equipment for the Project. Procurement of equipment for water distribution management such as zonal meters, data loggers, telemetric monitoring system, etc. has been in process in Japan. Facilities Modification of existing billing system including training to relevant staff in FCTWB was completed. Chamber construction for both bulk and zonal flow meters including cable installation was completed by the Nigerian contractor.

1-2 Progress of Activities

[Activities for Output-1: Level of NRW of both the service area of FCWTB and water distribution areas monitored regularly.]

No Activity Previous Monitoring (as at Aug.2016) Current Monitoring (as at Dec.2016)1-1 Install bulk meters to water

treatment plants 1 and 2 Progress: 75%, Behind: 7.5 months Delayed and suspended. Local contractors outsourced by FCTWB have constructed chambers for bulk meters. Construction of three chambers was completed while the fourth one is 50% completed. However, cable installation, ladder and fencing are pending. The construction has been suspended due to non-payment. This is due to non-release of the Counterpart Fund.

Completed. However, data acquisition seems to be not always available, which may be due to not water-filled flow inside pipelines.

1-2 Measure monthly water production of water treatment plants 1, 2, 3, and 4

Progress: 0%, Behind: 7.0 months Delayed as a result of delay in Activity 1-1. After Activity 1-1, the Project needs at least 6 months for monitoring this Activity.

Progress: 0%, Behind: 9.5 months Ready to measure monthly water production but the Project needs at least 6 months for monitoring this Activity.

1-3 Tally the above water production data monthly

Progress: 0%, Behind: 7.0 months Delayed as a result of delay in Activity 1-1 and 1-2. After Activity 1-1 and 1-2, the Project needs at least 6 months for monitoring this Activity.

Progress: 0%, Behind: 9.5 months Ready to measure monthly water production but the Project needs at least 6 months for monitoring this Activity.

1-4 Calculate the monthly water consumption based on the billing data

Progress: 40%, Behind: 7.5 months Delayed. FCTWB has collected information of returned bills and has deactivated them. The returned bills cause inaccuracy of calculating NRW ratio.The final specification for billing system modification was adopted. After modification, the Project needs at least 6 months for monitoring this Activity.

Completed (billing system modification only). Ready to calculate monthly water consumption, but the Project needs at least 6 months for monitoring this Activity.

1-5 Calculate monthly NRW ratio Progress: 0%, Behind: 7.5 months Progress: 0%, Behind: 4.5 months

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No Activity Previous Monitoring (as at Aug.2016) Current Monitoring (as at Dec.2016)of the service area of FCTWB using the data obtained from Activity 1-3 and 1-4

Delayed as a result of delay in Activity 1-3 and 1-4. The Project needs at least 6 months for monitoring this Activity after obtaining the data from Activity 1-3 and 1-4.

Ready to calculate monthly NRW ratio, but the Project needs at least 6 months for monitoring this Activity.

1-6 Install zonal meters, water pressure sensor and pilot remote monitoring (telemetry) system

Progress: 65%, Behind: 1.5 months Being delayed. Planning/designing of zonal meters, BoQ and specifications were completed. Construction of 6 out of 8 chambers was completed by the local contractor outsourced by JICA while the remaining 2 is ongoing. Consistent rain has affected the process of excavation of rock at the chamber site. Construction will continue as soon as favorable weather condition is achievable.

Progress :90%, Behind: 4.5 months Delayed. Construction of chambers for zonal meters was completed Zonal meters, water pressure sensor and pilot remote monitoring (telemetry) system have been procured in Japan.

1-7 Measure and collect data for water distribution management such as water flow of zonal meters and water pressure

Progress: 0%, Behind: 0.0 months The Activity will be implemented after the completion of Activity 1-6.

Progress: 0%, Behind: 4.5 months Delayed as a result of delay in Activity 1-6. The Activity will be implemented after the completion of Activity 1-6.

[Activities for Output-2: Methods/operational procedures for effective NRW reduction are established through pilot projects at Pilot Metering Areas (PMAs) under pilot Area Offices.]

No Activity Previous Monitoring (as at Aug.2016) Current Monitoring (as at Dec.2016)2-1 Review existing NRW

reduction operations at each pilot Area Office

Completed. Completed.

2-2 Conduct capacity assessment of organization and the relevant staff

Progress: 50%, Behind: 7.0 months Delayed as a result of delay in Activity 2-9 to 2-15. Interim assessment will be done when pilot project terminates.

Completed.

2-3 Identify and select a Pilot Metering Area (PMA) for each Pilot Area Office based on the selection criteria of PMA

Completed. Completed.

2-4 Prepare/update distribution network drawings for each PMA

Completed. AGIS security has still hindered data import/export and analysis.

Completed. AGIS security has still hindered data import/export and analysis in spite of FCTA PS’s instruction.

2-5 Install water flow meters to each PMA and measure in/outflows monthly

Progress: 90%, Behind: 9.0 months Delayed as a result of electrical works for the ultrasonic flow meter to be installed in Garki I.

Completed, but partially and provisionally. Check/repair a PMA meter in Jabi and complete fully electricity

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No Activity Previous Monitoring (as at Aug.2016) Current Monitoring (as at Dec.2016)All mechanical flow meters were procured and installed except the ultrasonic flow meter in Garki I. (Discussion with AEDC is ongoing.) FCTWB will complete electricity connection for the ultrasonic flow meter in Garki I.

connection for the ultrasonic flow meter in Garki I

2-6 Zone each PMA into Sub Metering Areas (SMA)

Completed. Completed.

2-7 Isolate a SMA by installing valves

Completed. Completed.

2-8 Update the distribution network drawings for each SMA

Progress: 80%, Behind: 2.0 months Delayed. All existing pipelines, valves and hydrants were captured. Locations of leakage and illegal connections will be captured. AGIS security has still hindered data import/export and analysis.

Completed.

2-9 Measure an initial level of NRW of each SMA

Progress: 75%, Behind: 5.5 months Delayed as a result of different meter types, non-accessibility to meter and complexity in commercial aspects such as customer categories, water tariffs, units and Area Offices for reading, billing systems and automated estimate billing. 24 hrs flow measurement, MNF survey, Step test, Meter error test and Meter reading were completed. 24hrs customer consumption survey, Unbilled authorized customer listing and consumption survey are ongoing.

Completed.

2-10 Detect target NRW components (i.e. invisible leakage, customer meter malfunction, and illegal connection) of each SMA

Progress: 75%, Behind: 5.5 months Delayed as a result of different meter types, non-accessibility to meter and complexity in commercial aspects such as customer categories, water tariffs, units and Area Offices for reading, billing systems and automated estimate billing. Leakage detection acoustic survey and Illegal connection survey were completed.

Provisionally completed. Re-detection may be done if necessary.

2-11 Develop a NRW reduction operation plan of each SMA, including reduction target for review by Head of

Progress: 30%, Behind: 4.5 months Delayed and the Activity has been done provisionally. The plan is under preparation.

Provisionally completed. Revision may be done if necessary.

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No Activity Previous Monitoring (as at Aug.2016) Current Monitoring (as at Dec.2016)Distribution Department

2-12 Review and approve NRW reduction operation plan of each SMA

Progress: 30%, Behind: 4.5 months Delayed and the Activity has been done provisionally. The plan is under preparation.

Provisionally completed. Revision may be done if necessary.

2-13 Implement NRW reduction operations at each SMA

Progress: 45%, Behind: 4.5 months Delayed and the Activity has been done provisionally. Repair of leakages completed in three PMAs. Meter replacement and installation is ongoing in Gudu.

Provisionally completed. Further operations may be done if necessary.

2-14 Monitor the progress of the NRW reduction operations of each SMA

Progress: 45%, Behind: 4.5 months Delayed and the Activity has been done provisionally. Repair of leakages completed in three PMAs. Meter replacement and installation is ongoing in Gudu.

Provisionally completed. Further monitoring may be done if necessary.

2-15 Measure level of NRW of each SMA at the end of the respective operations

Progress: 0%, Behind: 6.5 months Delayed and the activity follows Activity 2-14.

Provisionally completed. Detailed check and revision may be done if necessary.

2-16 Prepare a report on pilot projects, covering Activity 2-1~2-15

Progress: 0%, Behind: 2.0 months Delayed and the activity follows Activity 2-15.

Provisionally completed. Detailed check may be done if necessary.

2-17 Develop manuals for NRW reduction for Area Office managers and field operators (i.e. technical officers & meter readers), incl. audio visual materials

Progress: 0%, Behind: 2.0 months Delayed and the activity follows the above Activities.

Provisionally completed. Revision may be done if necessary.

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[Activities for Output-3: A medium-term strategic plan of FCTWB for NRW reduction is developed, utilizing the results of Output-1&2.]

No Activity Previous Monitoring (as at Aug.2016) Current Monitoring (as at Dec.2016)3-1 Establish a Working Group

for NRW reduction planning Completed, but will be reviewed in Phase-2.

Completed, but will be reviewed in Phase-2.

3-2 Review existing plans, implementation structure, on-the-job training mechanism, etc. related to NRW reduction at FCTWB

Completed, but will be reviewed in Phase-2.

Completed, but will be reviewed in Phase-2.

3-3 Conduct hydraulic and water pressure distribution analyses of the pipeline networks

To be implemented in Phase-2. AGIS security may hinder data import/export and analysis.

To be implemented in Phase-2. AGIS security has still hindered data import/export and analysis in spite of FCTA PS’s instruction.

3-4 Develop outlines of the medium-term strategic plan and its annual NRW reduction plan (approval by the Director)

To be implemented in Phase-2. To be implemented in Phase-2.

3-5 Develop the first medium-term strategic plan (2018-2022) for approval by FCTA

To be implemented in Phase-2. To be implemented in Phase-2.

3-6 Develop an annual NRW reduction plan based on the strategic plan as an integral part of an annual recurrent and capital plan of FCTWB for approval by FCTA

To be implemented in Phase-2. To be implemented in Phase-2.

3-7 Develop a planning manual for NRW reduction

To be implemented in Phase-2. To be implemented in Phase-2.

3-8 Review existing plans, activities and implementing structure, etc. related to water distribution management

Progress: 70%, Behind: 7.0 months Delayed as a result of delay in information submission from Area Offices. 6 out of 13 Area Offices submitted the required information. There was difficulty in implementation due to dearth of as-built drawings which will have provided sufficient information on pipeline and appurtenances.

Progress: 75%, Behind: 11.0 monthsDelayed as a result of delay in information submission from Area Offices. 8 out of 13 Area Offices submitted the required information. There was difficulty in implementation due to dearth of as-built drawings which will have provided sufficient information on pipeline and appurtenances.

3-9 Establish framework of water distribution management

Progress: 25%, Behind: 0.5 months Being delayed. Water Distribution Management Committee was established and concept was endorsed. There was difficulty in implementation due to dearth of as-built drawings which will have provided sufficient information on pipeline and appurtenances.

Progress: 25%, Behind: 4.5 months Delayed as a result of delay in Activity 1-6 and 1-7.

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1-3 Achievement of Output

[Output-1: Level of NRW of the service area of FCTWB is monitored regularly.]

No Indicator Previous Monitoring (as at Aug.2016) Current Monitoring (as at Dec.2016)1a Record of monthly NRW ratio

is kept by Distribution Department from the third quarter of the first (*replace by “second” in PDM2) year of the Project.

No achievement (delayed). Monthly NRW ratio based results of Activity 1-5 has not been still obtained due to delay in Activity 1-1 to 1-4. In the current schedule, it is expected that monthly NRW ratio will be obtained from Dec. 2016, the first quarter of the third year.

No achievement (delayed). Monthly NRW ratio based results of Activity 1-5 has not been still obtained due to delay in Activity 1-2 to 1-4. In the current schedule, it is expected that monthly NRW ratio will be obtained from the second quarter of the third year.

1b Monthly NRW ratio of the service area of FCTWB is reported to its monthly Joint Management Meeting from the third quarter of the first (*replace by “second” in PDM2) year of the Project.

No achievement (delayed). Same as the above in Indicator 1a.

No achievement (delayed). Same as the above in Indicator 1a.

1c Quarterly NRW ratio of the service area of FCTWB is reported to the Board of Directors (*replace by “Management” in PDM2) of FCTWB from the third quarter of the first (*replace by “second” in PDM2) year of the Project.

No achievement (delayed). Quarterly NRW ratio based results of Activity 1-5 has not been still obtained due to delay in Activity 1-1 to 1-4. In the current schedule, it is expected that quarterly NRW ratio will be obtained from Mar. 2017, the second quarter of the third year.

No achievement (delayed). Quarterly NRW ratio based results of Activity 1-5 has not been still obtained due to delay in Activity 1-2 to 1-4. In the current schedule, it is expected that quarterly NRW ratio will be obtained from Mar. 2017, the second quarter of the third year.

1d Periodic records of data on water distribution management such as water flow of zonal meters and water pressure are kept by Distribution Department from the first quarter of the third year of the Project.

No achievement (as planned). No achievement (as planned).

Verification of Achievement and Implementing Process Although a critical problem particularly delay in chamber construction for bulk flowmeters under Activity 1-1 was solved by taking-over by the Japanese side and also modification of billing system was completed, monthly NRW ratio has not been ready. So, the Project has not achieved Indicator 1a, 1b and 1c, and need monitoring period for six months. There are no problems in the implementing process since the previous project monitoring.

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[Output-2: Methods/operational procedures for effective NRW reduction are established through pilot projects at Pilot Metering Areas (PMAs) under pilot Area Offices.]

No Indicator Previous Monitoring (as at Aug.2016) Current Monitoring (as at Dec.2016) 2a Decrease rate of NRW ratio

for each Sub Metering Area of a PMA reaches at least 80% of its target at the end of the respective NRW reduction operations.

No achievement (delayed). Although time frame is not specified, this indicator has not been obtained, this mean delayed. In the current schedule, it is expected that this indicator will be obtained from Oct. 2016, the first quarter of the third year.

Most of results did not reach the target level. Provisional NRW Ratio (%)

Before After ChangeGudu SMA-1 52.0 62.9 +10.9 SMA-2 53.9 49.0 -4.9 Jabi SMA-2 47.6 48.0 +0.4 SMA-3 86.4 67.2 -19.2 Garki I SMA-1 86.6 82.9 -3.7 SMA-2 79.0 85.0 +6.0 SMA-3 68.8 41.8 -27.0

Detailed re-check of results and follow up activities to achieve the target level are immediately necessary by utilizing lessons and learnt.

2b Technical manuals for Area Office managers and field operators (i.e. technical officers and meter readers), including audio visual materials, are approved by Head of Department (HoD) for Distribution and HoD for Commerce by the first quarter of the third year of the Project.

No achievement (as planned). Technical manuals were prepared and provisionally approved. Revision may be necessary.

Verification of Achievement and Implementing Process In spite of existence of different meter types, non-accessibility to meter and complexity in commercial aspects such as customer categories, water tariffs, Units and Area Offices for reading, billing systems and automated estimate billing, the Project completed all activities for Output-2. However, some activities need to be followed up in Phase-2 of the Project because some decrease rate of NRW ratio did not reach to criteria of Indicator 2a. There are no problems in the implementing process since the previous project monitoring.

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[Output-3: A medium-term strategic plan of FCTWB for NRW reduction is developed, utilizing the results of Output-1&2.]

No Indicator Previous Monitoring (as at Aug.2016) Current Monitoring (as at Dec.2016) 3a By October 2017, draft

medium-term strategic plan for NRW reduction (2018-2022) is submitted by FCTWB to FCTA for review and approval.

No achievement (as planned). No achievement (as planned).

3b By October 2017, an annual NRW reduction plan (2018) is incorporated in FCWTB’s annual recurrent and capital plan (2018) for submission to FCTA for review and approval.

No achievement (as planned). No achievement (as planned).

3c A planning manual for NRW reduction is approved by the Director of FCTWB by the end of the Project.

No achievement (as planned). No achievement (as planned).

3d By November 2016, framework of water distribution management is established.

No achievement (as planned). No achievement (delayed). Framework has not been ready due to delay in Activity 1-6 and 1-7.

Verification of Achievement and Implementing Process Indicator 3a, 3b and 3c and related activities for Output-3 are subject to Phase 2 of the Project, which is scheduled to be implemented from January 2017. Activities related to Indicator 3d are in progress with participation of all Area Offices; however, it has taken time to collect information.

1-4 Achievement of the Project Purpose

[Project Purpose: Capacity of FCTWB for NRW reduction is strengthened.]

No Indicator Previous Monitoring (as at Aug.2016) Current Monitoring (as at Dec.2016) a The medium-term strategic

plan for NRW reduction (2018-2022) is approved by FCTA by the end of the Project.

No achievement (as planned). No achievement (as planned).

b NRW reduction operations of the first quarter of 2018 specified in the annual plan of the above plan are carried out according to the plan by FCTWB.

No achievement (as planned). No achievement (as planned).

c Relevant staff of FCTWB (i.e. members of NRW Management Team and Pilot NRW Action Teams) become equipped with

Ongoing. Skills and knowledge necessary for NRW reduction, such as minimum night flow survey, step test, leakage detection, meter error test for water

Ongoing. Results of interim capacity assessment in Nov.-Dec. 2016 show that capacity developed has not reached to the criteria. Follow-up

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No Indicator Previous Monitoring (as at Aug.2016) Current Monitoring (as at Dec.2016) skills and knowledge necessary for NRW reduction according to the criteria set by the Project for each level.

balance analysis has been developed through lectures, OJT and the second training in Japan in Jun.-Jul. 2016.

capacity development is necessary in Phase-2 of the Project.

d NRW ratio of each PMA in the last quarter of the Project reaches its respective target (**). Note(**):Target for each PMA is expected to be determined by the end of the first quarter of the second year.

No achievement (as planned). No achievement (as planned).

Verification of Achievement and Implementing Process Budget constraint of the Nigerian side is a possible obstructive factor against achievement of project purpose, particularly Indicator b. Achievement in Indicator c resulted from the activities for Output-2. The Project has developed capacity but achievement is limited because the various conditions revealed and lack of counterpart fund have hindered smooth implementation expected by the Project, then the activities lacked continuity. FCTWB is willing to expand NRW reduction into the whole service area, and the necessity of cross-departmental function for NRW reduction such as task force is being recognized gradually.

1-5 Changes of Risks and Actions for Mitigation

Due to collapse in oil prices and shrinking revenue, recent budget constraint of the Nigerian side including non-release of the Counterpart Fund has corresponded to an important assumption “A. Natural disaster / political instability / economic crisis that affect the Project activities do not occur.” However, as an action discussed in the previous project monitoring, taking over chamber construction and procurement of small materials for Pilot activities by Japanese side, which response to request from the Nigerian side, has mitigated this risk.

1-6 Progress of Actions undertaken by JICA

The JICA Expert Team completed chamber construction and procured small materials for Pilot activities.

1-7 Progress of Actions undertaken by Nigerian side

FCTWB cooperated with the JICA Expert Team for smooth taking over and implementation of chamber construction. As of 15th December 2016, the Counterpart Fund was released eventually, but it was too late to make up for delay of the Project.

1-8 Other remarkable/considerable issues related/affect to the project (such as other JICA's projects, activities of counterparts, other donors, private sectors, NGOs etc.)

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(1) Legal Instrument (Enabling Law) establishing FCTWB

Legal instrument (enabling law) establishing FCTWB as an autonomous body has not yet been approved by the current National Assembly. To carry it forward, FCTWB suggested conducting joint (FCTWB-JICA) feasibility study to bring out benefits of an autonomous FCTWB as part of the Project.

(2) Grant Aid Project by Japan

Under the further agreement between two Governments, “The Project for Introduction of Clean Energy by Solar Electricity Generation System” for Lower Usuma Water Treatment Plants has been expanded/extended with construction of additional facilities. This contributes further to stable water supply to customers of FCTWB.

(3) Situation of Actions raised in previous Monitoring in September 2016

(3)-1: Action for “Assignment of Counterparts” Considering sustainability of implementing NRW reduction based on a NRW reduction strategic plan to be prepared through Output 3 activities, it may be necessary for the Nigerian side to enhance project management skill for working level staff such as Head of Unit for example. Such project management skill should be enhanced through the Project activities. In addition, the existing operational structure should be reviewed. Situation: There is no change, but the Project will discuss in the beginning of Phase-2 of the Project.

(3)-2: Action for “Involvement of Relevant Organizations” FCTA has been involved well in the Project as the chair of Joint Coordination Committee (JCC) and also has assisted and advised the Project in dealing with issues including the Counterpart Fund and AGIS security. Situation: FCTWB has tried to involve AGIS for removal/relaxation of GIS security since FCTA's Permanent Secretary instructed to solve issues. Although AGIS agreed to relax the security, but there is no concrete action by AGIS, accordingly no improvement in GIS of FCTWB.

(4) Situation of Actions for Other Issues related to Project Implementation Process and from the Technical Aspect in previous Monitoring in September 2016

(4)-1: Action for “Communication between Distribution Department and Commerce Department” The JICA Expert Team reported that Distribution Department and Commerce Department have to implement the cross-cutting activities for NRW reduction. Both Departments understand the importance of collaboration and active communication; however they need

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to collaborate more to the success of the Project. Also, active participation of Commerce Staff (FCTWB Headquarters) particularly in the field activities is a key to success of the Project and improvement in water supply services. Situation: FCTWB and the JICA Expert Team have discussed cross-cutting organizational structure among Distribution Department, Commerce Department and Area Offices for effective planning and implementation of NRW reduction from Phase-2 of the Project. This will be concluded in the beginning of Phase-2 based on lessons and learnt obtained from Phase-1.

(4)-2: Action for “Necessity for Strengthening Partnership between FCDA and FCTWB” It is necessary for FCTWB to obtain the updated as-built drawings and information correctly and timely for proper operation, maintenance and implementing NRW reduction activities efficiently. However, FCWB has not been able to obtain the updated as-built drawings and information in respect of its operation and maintenance activities from FCDA that is in charge of provision of infrastructure. This is as a result of lack of feedback system between the two sister agencies. So, FCTWB is encouraged to always share its operation and maintenance experiences with FCDA while FCDA is equally advised to carry along FCTWB in its water project implementation. Situation: The Project has communicated officially/bilaterally with FCDA for setting up further relationship and information sharing. The Project will carry on communication in Phase-2.

(4)-3: Action for “Lack of the Quality Management” Quality of information and performance as well as quality of constructed facilities is not properly managed by FCTWB. It is very important to pay attention to quality management in order to enhance the Project outcome with adequate performance, avoid further delay of the Project and keep sustainability through proper operation and maintenance. Situation: There is no remarkable improvement since the previous joint monitoring, but the Project will keep focusing on this issue for improvement in Phase-2.

(4)-4: Action for “Prepaid Meter” Unless systematic cares are taken by FCTWB, use of prepaid meters is critical in terms of NRW reduction and the financial aspect of FCTWB. Situation: The Project assembled information on different types of existing meters including prepaid meters from relevant Units and Area Offices and discussed them among project members, and will keep discussing further based on the results of Activities for Output-2.

2 Delay of Work Schedule and/or Problems (if any)

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2-1 Detail

(1) Delay of the Project (Output-1)

Same as a result of the previous project monitoring, the Project has still delayed for six (6) months from the original plan of operation as of the end of Phase-1 of the Project, and also Project needs a certain time frame to monitor the monthly water production, consumption and NRW ratio. Without the monitoring of them, the Project cannot make a realistic NRW reduction strategic plan through the activities of Output 3, so that it is indispensable for securing the Project’s outcome. Available monitoring period of Activities 1-2 to 1-5 is insufficient, so the Project needs at least six months for monitoring the Activities 1-2 to 1-5.

(2) Data Acquisition by Bulk Flowmeters (Output-1)

Through commissioning of ultrasonic flow meters as bulk flowmeters, the Project found out that data acquisition seems to be not always available, which may be due to not water-filled flow inside pipelines and should be solved as soon as possible.

(3) Less-than-successful Results of the Project (Output-2)

A series of activities and operations for NRW reduction in PMAs/SMAs were completed, however should be followed up and monitored because decrease in NRW ratio in some SMAs resulted in less-than-successful.

Table Decrease in NRW Ratio (Provisional) Before (%) After (%) Decrease Points in NRW Ratio

Gudu

SMA-1 52.0 62.9 +10.9

SMA-2 53.9 49.0 -4.9

Jabi

SMA-2 47.6 48.0 +0.4

SMA-3 86.4 67.2 -19.2

Garki I

SMA-1 86.6 82.9 -3.7

SMA-2 79.0 85.0 +6.0

SMA-3 68.8 41.8 -27.0

2-2 Cause

(1) Delay of the Project (Output-1)

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The chamber construction for bulk flowmeters and procurement of necessary materials for pilot activities, which had delayed and suspended due to non-release of the Counterpart Fund in 2015&2016, were sorted out by JICA’s intervention, particularly taking over chamber construction based on request from the Nigerian side. However, Activities 1-2 to 1-5 are still behind the schedule.

(2) Data Acquisition by Bulk Flow Meter (Output-1)

Possible causes are: interference by water flow from new water treatment plant (No.3&4) to water flow from old plant (No.1&2), not-well-planned operation with securing water level in clear water tanks and so on.

(3) Less-than-successful Results of the Project (Output-2)

Detailed re-check is necessary, but there are possible reasons of unsuccessful/unexpected results of decrease NRW ratio:

Frequent change of conditions which are supposed to be not changed, during activities between baseline measurement and ex-post measurement such as: Late-identified additional or missing customers and major consumers, Late-identified existence or non-existence of pipeline and extension, malfunctioning valves, Late-identified difference between PMA/SMA design based on as-built drawings (if any) or information from staff and actual situation

Difficulty in obtaining a certain number for effective data for water balance analysis, particularly water consumption by water meter reading, which may cause unreliability of analysis.

Measurement of water flow and water meter reading for a short interval of time such as daily or weekly are sensitive to irregular situation and errors, and it affects directly calculation of NRW ratio.

Reoccurrence of NRW (leakage, illegal connection) in the long period among baseline measurement, NRW reduction operations and ex-post measurement.

2-3 Action to be taken

(1) Delay of the Project (Output-1)

In the previous project monitoring, the Nigerian side requested to the Japanese side to extend the project period in order to secure the necessary time frame to monitor the monthly water production, consumption and NRW ratio. JICA headquarters approved the previous monitoring sheets and considered completion of chamber construction for bulk flowmeters which was taken over by Japanese side, so the Project period will be extended for six months

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for monitoring the Activities 1-2 to 1-5.

(2) Data Acquisition by Bulk Flowmeters (Output-1)

The Project needs immediately to monitor water flow, investigate causes and find possible solutions through discussion among relevant Departments and Units.

(3) Less-than-successful Results of the Project (Output-2)

The Project needs immediately detailed re-check of results/data, continuous and further activities to reduce NRW to a certain degree as follow-up activities in Phase-2 of the Project by utilizing lessons and learnt in Phase-1.

However, on the condition that FCTWB improves fundamentals of water supply services such as as-built drawings and complexity in commercial aspects including various customer categories, water tariffs, Units and Area Offices for reading, NRW reduction can be an effective solution for water supply services of FCTWB.

2-4 Roles of Responsible Persons/Organization

[Nigerian Side]

(1) Delay of the Project (Output-1)

After the discussion on the draft amendment of R/D, the Nigerian side signs the amendment.

(2) Data Acquisition by Bulk Flowmeters (Output-1)

FCTWB needs immediately to monitor water flow, investigate causes and find possible solutions through discussion among relevant Departments and Units.

(3) Less-than-successful Results of the Project (Output-2)

FCTWB repeats immediately Activity 2-10 to 2-15 to reduce NRW to a certain degree as follow-up activities.

[Japanese Side]

(1) Delay of the Project (Output-1)

The Japanese side prepares the draft amendment of Record of Discussion (R/D) to extend the Project period. After the discussion on the draft amendment of R/D, the Japanese side signs the amendment.

(2) Data Acquisition by Bulk Flowmeters (Output-1)

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JICA Expert Team supports FCTWB to monitor water flow, investigate causes and find possible solution through discussion among relevant Departments and Units.

(3) Less-than-successful Results of the Project (Output-2)

JICA Expert Team re-checks closely results and supports FCTWB to repeat Activity 2-10 to 2-15 to reduce NRW to a certain degree as follow-up activities.

3 Modification of the Project Implementation Plan

3-1 Plan of Operation

Now that chamber construction for bulk flowmeters was completed, as discussed in the previous project monitoring, based on the request from the Nigerian side, the extension of Project period is considered by the Japanese side to secure the necessary time frame for the monitoring period for the monthly water production, consumption and NRW ratio.

3-2 Other modifications on detailed implementation plan

Both sides will amend Record of Discussion (R/D) to extend the Project period for six (6) months. (Remarks: The amendment of R/D and PDM (title of the project, duration, project site(s), target group(s), implementation structure, overall goal, project purpose, outputs, activities, and input) should be authorized by JICA headquarters. If the Project Team deems it necessary to modify any part of R/D and PDM, the Team may propose the draft.)

4 Preparation by Nigerian side toward after completion of the Project

To be considered.

II. Project Monitoring Sheet I & II (as attached)

AnnexAnnex-1: List of Equipment for the Project Annex-2: Participants in Preparation of Project Monitoring Sheets and Photos

Annex3-94

PM

For

m 3

-2 P

roje

ct M

onito

ring

She

et I

PD

M3

Proj

ect T

itle:

The

Fed

eral

Cap

ital T

errit

ory

Red

uctio

n of

Non

-Rev

enue

Wat

er P

roje

ctVe

rsio

n 3

Proj

ect P

erio

d: O

ctob

er 2

014

to M

arch

201

8D

ated

22

Sep

. 201

6Im

plem

entin

g O

rgan

izat

ion:

Fede

ral C

apita

l Ter

ritor

y Ad

min

istr

atio

n (F

CTA

) / F

eder

al C

apita

l Ter

ritor

y W

ater

Boa

rd (F

CTW

B)

Dic

rect

Ben

efic

iarie

s: F

CTW

B, r

elev

ant s

taff

of F

CTW

B H

eadq

uart

ers

and

pilo

t Are

a O

ffice

sM

onito

ring:

20

Dec

. 201

6Pr

ojec

t Site

: FC

TPi

lot A

rea

Offi

ces:

Jabi

, Gar

ki I

and

Gud

uN

arra

tive

Sum

mar

yO

bjec

tivel

y Ve

rifia

ble

Indi

cato

rsM

eans

of V

erifi

catio

nIm

port

ant A

ssum

ptio

nA

chie

vem

ent

Rem

arks

<Ove

rall

Goa

l>a:

Ann

ual N

RW

ratio

is re

duce

d to

X%

(*) a

t the

end

of t

he y

ear 2

021

Not

e(*)

: Tar

get v

alue

(X%

), w

hich

is e

xpec

ted

to b

e de

term

ined

in th

e m

ediu

m-

term

stra

tegi

c pl

an fo

r NR

W re

duct

ion,

sha

ll be

tent

ativ

ely

fille

d w

hen

the

final

draf

t was

app

rove

d by

the

Dire

ctor

of F

CTW

B, w

hich

sha

ll be

fina

lized

whe

n th

epl

an is

app

rove

d by

FC

TA

<Pro

ject

Pur

pose

>

Not

e(**

): Ta

rget

for e

ach

PMA

is e

xpec

ted

to b

e de

term

ined

by

the

end

of th

efir

st q

uarte

r of t

he s

econ

d ye

ar.

<Out

puts

>

Not

e (*

1): N

RW

com

pone

nts

targ

eted

by

Out

put 2

are

(i) i

nvis

ible

leak

age;

(ii)

cust

omer

met

er m

alfu

nctio

n; a

nd (i

ii) il

lega

l con

nect

ion

Pro

ject

Mon

itor

ing

She

et I

(R

evis

ion

of P

roje

ct D

esig

n M

atri

x)

a. R

ecor

d of

NR

W ra

tio k

ept b

yD

istri

butio

n D

epar

tmen

tN

one.

Leve

l of N

on-R

even

ue W

ater

(NR

W) i

s re

duce

d at

the

serv

ice

area

of

FCTW

B

Cap

acity

of F

CTW

B fo

r NR

W re

duct

ion

is s

treng

then

ed

A. S

taff

of F

CTW

B (i.

e. m

embe

rs o

fN

RW

Man

agem

ent T

eam

and

Pilo

tN

RW

Act

ion

Team

s) tr

aine

d th

roug

h th

ePr

ojec

t do

not l

eave

the

offic

e in

larg

enu

mbe

rs

a. T

he m

ediu

m-te

rm s

trate

gic

plan

for N

RW

redu

ctio

n (2

018-

2022

) is

appr

oved

by F

CTA

by

the

end

of th

e Pr

ojec

t.b.

NR

W re

duct

ion

oper

atio

ns o

f the

firs

t qua

rter o

f 201

8 sp

ecifi

ed in

the

annu

alpl

an o

f the

abo

ve p

lan

are

carr

ied

out a

ccor

ding

to th

e pl

an b

y FC

TWB.

c. R

elev

ant s

taff

of F

CTW

B (i.

e. m

embe

rs o

f NR

W M

anag

emen

t Tea

m a

nd P

ilot

NR

W A

ctio

n Te

ams)

bec

ome

equi

pped

with

ski

lls a

nd k

now

ledg

e ne

cess

ary

for

NR

W re

duct

ion

acco

rdin

g to

the

crite

ria s

et b

y th

e Pr

ojec

t for

eac

h le

vel.

d. N

RW

ratio

of e

ach

PMA

in th

e la

st q

uarte

r of t

he P

roje

ct re

ache

s its

resp

ectiv

e ta

rget

(**)

.

a. D

ate

of a

ppro

val o

f the

pla

nb.

Res

ult o

f mon

itorin

gby

NR

W M

anag

emen

t Tea

mc.

Res

ults

of j

oint

ass

essm

ent

base

d on

the

crite

ria s

et b

y th

ePr

ojec

td.

Rec

ord

of N

RW

ratio

kep

t by

Dis

tribu

tion

Dep

artm

ent

A. P

olic

y su

ppor

t for

NR

W re

duct

ion

isno

t dis

cont

inue

d Po

licy

supp

ort f

orN

RW

redu

ctio

n is

not

dis

cont

inue

dB.

Nat

ural

dis

aste

r/ p

oliti

cal i

nsta

bilit

y/ e

cono

mic

cris

is th

at a

ffect

the

serv

ice

area

of F

CTW

B do

not

occ

urC

. Act

iviti

es to

impl

emen

t the

med

ium

-te

m s

trate

gic

plan

are

not

dis

cont

inue

dor

del

ayed

Indi

cato

r a: N

one.

Indi

cato

r b: N

one.

Indi

cato

r c: R

esul

ts o

f int

erim

capa

city

ass

essm

ent i

n N

ov.-

Dec

. 201

6 sh

ow th

at c

apac

ityde

velo

ped

has

not r

each

edto

the

crite

ria. F

ollo

w-u

pca

paci

ty d

evel

opm

ent i

sne

cess

ary

in P

hase

-2 o

f the

Proj

ect.

Indi

cato

r d: N

one.

Not

e (*

2): A

med

ium

-term

stra

tegi

c pl

an is

a fi

ve-y

ear p

lan,

whi

ch m

ay in

clud

e m

ediu

m-te

rm ta

rget

, stra

tegi

es a

nd a

ctio

ns, t

imef

ram

e, h

uman

reso

urce

requ

irem

ent,

on-th

e-jo

b tra

inin

g m

echa

nism

, cos

t-ben

efit

anal

ysis

of N

RW

redu

ctio

n, e

tc. I

t is

note

d th

at N

RW

com

pone

nts

addr

esse

d by

the

stra

tegi

c pl

an a

re n

ot li

mite

d to

the

ones

men

tione

d in

(*1)

abo

ve: t

hey

shal

l be

disc

usse

d an

d de

term

ined

in d

evel

opin

g th

e ou

tline

of t

he s

trate

gic

plan

(thr

ough

Act

ivity

3-4

).

2. M

etho

ds/o

pera

tiona

l pro

cedu

res

for e

ffect

ive

NR

W re

duct

ion

are

esta

blis

hed

thro

ugh

pilo

t pro

ject

s at

Pilo

t Met

erin

g Ar

eas

(PM

As) u

nder

pilo

t Are

a O

ffice

s (*

1)

2a. D

ecre

ase

rate

of N

RW

ratio

for e

ach

Sub

Met

erin

g Ar

ea o

f a P

MA

reac

hes

at le

ast 8

0% o

f its

targ

et a

t the

end

of t

he re

spec

tive

NR

W re

duct

ion

oper

atio

ns.

2b. T

echn

ical

man

uals

for A

rea

Offi

ce m

anag

ers

and

field

ope

rato

rs (i

.e.

tech

nica

l offi

cers

and

met

er re

ader

s), i

nclu

ding

aud

io v

isua

l mat

eria

ls, a

reap

prov

ed b

y H

ead

of D

epar

tmen

t (H

oD) f

or D

istri

butio

n an

d H

oD fo

r Com

mer

ceby

the

first

qua

rter o

f the

third

yea

r of t

he P

roje

ct.

2a. R

ecor

d of

NR

W ra

tio k

ept

by th

e D

istri

butio

n D

epar

tmen

t2b

. Dat

e of

app

rova

l of t

hem

anua

ls

Indi

cato

r 2a:

Mos

t of r

esul

tsdi

d no

t rea

ch ta

rget

leve

l.Fo

llow

up

activ

ities

toac

hiev

e th

e ta

rget

leve

l are

nece

ssar

y by

util

izin

gle

sson

s an

d le

arnt

.In

dica

tor 2

b : T

echn

ical

man

uals

wer

e pr

epar

ed a

ndpr

ovis

iona

lly a

ppro

ved.

Indi

cato

r 1a &

1b&1

c: N

one

and

dela

yed

as a

resu

lt of

dela

y in

Act

iviti

es 1

-2 to

1-5

.In

dica

tor 1

d : N

one

3. A

med

ium

-term

stra

tegi

c pl

an o

f FC

TWB

for N

RW

redu

ctio

n is

deve

lope

d, u

tiliz

ing

the

resu

lts o

f Out

put 1

-2 (*

2)3a

. By

Oct

ober

201

7, d

raft

med

ium

-term

stra

tegi

c pl

an fo

r NR

W re

duct

ion

(201

8-20

22) i

s su

bmitt

ed b

y FC

TWB

to F

CTA

for r

evie

w a

nd a

ppro

val.

3b. B

y O

ctob

er 2

017,

an

annu

al N

RW

redu

ctio

n pl

an (2

018)

is in

corp

orat

ed in

FCW

TB’s

ann

ual r

ecur

rent

and

cap

ital p

lan

(201

8) fo

r sub

mis

sion

to F

CTA

for

revi

ew a

nd a

ppro

val.

3c. A

pla

nnin

g m

anua

l for

NR

W re

duct

ion

is a

ppro

ved

by th

e D

irect

or o

f FC

TWB

by th

e en

d of

the

Proj

ect.

3d. B

y N

ovem

ber 2

016,

fram

ewor

k of

wat

er d

istri

butio

n m

anag

emen

t is

esta

blis

hed.

3a&3

b. D

ate

of o

ffici

al le

tter

subm

ittin

g dr

aft s

trate

gic

plan

and

annu

al re

curr

ent a

ndca

pita

l pla

n3c

. Dat

e of

app

rova

l of t

hem

anua

l3d

. Im

plem

entin

g st

ruct

ure

and

wor

kflo

w o

f wat

er d

istri

butio

nm

anag

emen

t

Indi

cato

r 3a:

Non

e.In

dica

tor 3

b : N

one.

Indi

cato

r 3c:

Non

e.In

dica

tor 3

d : F

ram

ewor

k ha

sno

t bee

n re

ady

due

to d

elay

in A

ctiv

ity 1

-6 a

nd 1

-7.

1. L

evel

of N

RW

of b

oth

the

serv

ice

area

of F

CW

TB a

nd w

ater

dist

ribut

ion

area

s is

mon

itore

d re

gula

rly1a

. Rec

ord

of m

onth

ly N

RW

ratio

is k

ept b

y D

istri

butio

n D

epar

tmen

t fro

m th

eth

ird q

uarte

r of t

he s

econ

d ye

ar o

f the

Pro

ject

.1b

. Mon

thly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

is re

porte

d to

its

mon

thly

Join

t Man

agem

ent M

eetin

g fro

m th

e th

ird q

uarte

r of t

he s

econ

d ye

ar o

f the

Proj

ect.

1c. Q

uarte

rly N

RW

ratio

of t

he s

ervi

ce a

rea

of F

CTW

B is

repo

rted

toM

anag

emen

t of F

CTW

B fro

m th

e th

ird q

uarte

r of t

he s

econ

d ye

ar o

f the

Pro

ject

.1d

. Per

iodi

c re

cord

s of

dat

a on

wat

er d

istri

butio

n m

anag

emen

t suc

h as

wat

erflo

w o

f zon

al m

eter

s an

d w

ater

pre

ssur

e ar

e ke

pt b

y D

istri

butio

n D

epar

tmen

tfro

m th

e fir

st q

uarte

r of t

he th

ird y

ear o

f the

Pro

ject

.

1a. M

onth

ly re

cord

of N

RW

ratio

1b&1

c. M

ater

ial f

or m

eetin

gssu

bmitt

ed b

y th

e D

istri

butio

nD

epar

tmen

t1d

. Per

iodi

c re

cord

s of

dat

a on

wat

er d

istri

butio

n m

anag

emen

t

Annex3-95

PM

For

m 3

-2 P

roje

ct M

onito

ring

She

et I

Act

iviti

es

Impo

rtan

t Ass

umpt

ion

The

Nig

eria

n Si

deTh

e Ja

pane

se S

ide

Pre-

Con

ditio

ns

Not

e (*

3) S

elec

tion

crite

ria o

f PM

A ar

e as

follo

ws:

(i) S

afet

y fo

r nig

ht w

orks

is s

ecur

ed in

mea

surin

g m

inim

um n

ight

flow

: (ii)

Dis

tribu

tion

netw

ork

is s

epar

ated

and

it is

eas

y to

isol

ate

it in

mea

surin

g N

RW

ratio

: and

(iii)

NR

W ra

tio is

sup

pose

dly

high

.N

ote

(*4)

Wor

king

Gro

up fo

r NR

W p

lann

ing

wou

ld c

onsi

st o

f Pro

ject

Man

ager

(as

chai

r), D

eput

y Pr

ojec

t Man

ager

, Tec

hnic

al M

anag

ers,

Hea

d of

Fin

ance

Dep

t., H

ead

of P

rodu

ctio

n D

ept.,

Hea

d of

PR

S U

nit,

and

mem

bers

of N

RW

Man

agem

ent T

eam

.

Inpu

tsA.

Nat

ural

dis

aste

r / p

oliti

cal /

inst

abili

ty/ e

cono

mic

cris

is th

at a

ffect

the

Proj

ect

activ

ities

do

not o

ccur

.1-

1 In

stal

l bul

k m

eter

s to

wat

er tr

eatm

ent p

lant

s 1

and

21-

2 M

easu

re m

onth

ly w

ater

pro

duct

ion

of w

ater

trea

tmen

t pla

nts

1, 2

, 3an

d 4

1-3

Tally

the

abov

e w

ater

pro

duct

ion

data

mon

thly

1-4

Cal

cula

te th

e m

onth

ly w

ater

con

sum

ptio

n ba

sed

on th

e bi

lling

dat

a1-

5 C

alcu

late

mon

thly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

usin

g th

eda

ta o

btai

ned

from

Act

ivity

1-3

and

1-4

1-6

Inst

all z

onal

met

ers,

wat

er p

ress

ure

sens

or a

nd p

ilot r

emot

em

onito

ring

(tele

met

ry) s

yste

m1-

7 M

easu

re a

nd c

olle

ct d

ata

for w

ater

dis

tribu

tion

man

agem

ent s

uch

asw

ater

flow

of z

onal

met

ers

and

wat

er p

ress

ure

Proj

ect P

erso

nnel

1. P

roje

ct D

irect

or: D

irect

or o

f Eco

nom

ic P

lann

ing,

Res

earc

h an

d St

atis

ticD

epar

tmen

t, FC

TA2.

Pro

ject

Man

ager

: Dire

ctor

of F

CTW

B3.

Dep

uty

Proj

ect M

anag

er: H

oD fo

r Adm

inis

tratio

n an

d Su

pply

/FC

TWB

4. T

echn

ical

Man

ager

s (A

lso

Lead

ers

of N

RW

Man

agem

ent T

eam

): H

oD fo

rD

istri

butio

n an

d H

oD fo

r Com

mer

ce /F

CTW

B5.

Mem

bers

of N

RW

Man

agem

ent T

eam

(FC

TWB)

:- H

ead

of S

peci

al P

roje

ct U

nit o

f Dis

tribu

tion

Dep

artm

ent (

as C

oord

inat

or)

- Rel

evan

t Hea

d of

Uni

t (H

oU) a

nd o

ffice

rs o

f the

Dis

tribu

tion

Dep

artm

ent,

Com

mer

ce D

epar

tmen

t, an

d Ad

min

istra

tion

and

Supp

ly D

epar

tmen

t6.

Hea

ds o

f oth

er re

leva

nt D

epar

tmen

ts a

nd U

nit o

f FC

TWB:

HoD

for F

inan

ce,

HoD

for P

rodu

ctio

n, H

oU fo

r Pla

nnin

g R

esea

rch

and

Stat

istic

s (P

RS)

7. M

embe

rs o

f NR

W A

ctio

n Te

am: A

rea

Man

ager

, Ass

ista

nt A

rea

Man

ager

(Dis

tribu

tion)

, Ass

ista

nt A

rea

Man

ager

(Com

mer

ce),

tech

nica

l offi

cers

(Dis

tribu

tion)

and

met

er re

ader

s (C

omm

erce

) of e

ach

pilo

t Are

a O

ffice

8. O

ther

per

sonn

el m

utua

lly a

gree

d up

on a

s ne

cess

ary

Japa

nese

Exp

erts

1. C

hief

Adv

isor

/ N

RW

Red

uctio

n Pl

anni

ng /

Wat

erD

istri

butio

n M

anag

emen

t 12.

Dep

uty

Chi

ef A

dvis

or /

NR

WR

educ

tion

Plan

ning

3. N

RW

Red

uctio

n O

pera

tions

Man

agem

ent

4. L

eaka

ge D

etec

tion

Tech

nolo

gy5.

Com

mer

cial

Los

s6.

Hyd

raul

ic A

naly

sis

/ GIS

7. P

rocu

rem

ent M

anag

e't /

Coo

rdin

ator

8. F

acili

ty D

esig

n / C

onst

ruct

ion

Supe

rvis

ion

9. E

quip

men

t Des

ign

/In

stal

latio

n10

. Wat

er D

istri

butio

nM

anag

emen

t 211

. Rem

ote

Mon

itorin

g12

. Oth

er e

xper

ts m

utua

llyag

reed

upo

n as

nec

essa

ry

2-1

Rev

iew

exi

stin

g N

RW

redu

ctio

n op

erat

ions

at e

ach

pilo

t Are

a O

ffice

2-2

Con

duct

cap

acity

ass

essm

ent o

f the

rele

vant

sta

ff of

eac

h pi

lot A

rea

Offi

ce2-

3 Id

entif

y an

d se

lect

a P

ilot M

eter

ing

Area

(PM

A) fo

r eac

h pi

lot A

rea

Offi

ce b

ased

on

the

sele

ctio

n cr

iteria

of P

MA(

*3)

2-4

Prep

are/

upda

te d

istri

butio

n ne

twor

k dr

awin

gs fo

r eac

h PM

A2-

5 In

stal

l wat

er fl

ow m

eter

s to

eac

h PM

A an

d m

easu

re in

/out

flow

sm

onth

ly2-

6 Zo

ne e

ach

PMA

into

Sub

Met

erin

g Ar

eas

(SM

A)

2-7

Isol

ate

a SM

A by

inst

allin

g va

lves

2-8

Upd

ate

the

dist

ribut

ion

netw

ork

draw

ings

for e

ach

SMA

2-9

Mea

sure

an

initi

al le

vel o

f NR

W o

f eac

h SM

A2-

10 D

etec

t tar

get N

RW

com

pone

nts

(i.e.

invi

sibl

e le

akag

e, c

usto

mer

met

er m

alfu

nctio

n, a

nd il

lega

l con

nect

ion)

of e

ach

SMA

2-11

Dev

elop

a N

RW

redu

ctio

n op

erat

ion

plan

of e

ach

SMA

,incl

udin

gre

duct

ion

targ

et, f

or re

view

by

Hea

d of

Dis

tribu

tion

Dep

artm

ent

2-12

Rev

iew

and

app

rove

NR

W re

duct

ion

oper

atio

n pl

an o

f eac

h SM

A2-

13 Im

plem

ent t

he N

RW

redu

ctio

n op

erat

ions

at e

ach

SMA

2-14

Mon

itor t

he p

rogr

ess

of th

e N

RW

redu

ctio

n op

erat

ions

of e

ach

SMA

2-15

Mea

sure

leve

l of N

RW

of e

ach

SMA

at th

e en

d of

the

resp

ectiv

eop

erat

ions

2-16

Pre

pare

a re

port

on p

ilot p

roje

cts,

cov

erin

g Ac

tivity

2-1

~2-1

52-

17 D

evel

op m

anua

ls fo

r NR

W re

duct

ion

for A

rea

Offi

ce m

anag

ers

and

field

ope

rato

rs (i

.e. t

echn

ical

offi

cers

and

met

er re

ader

s), i

nclu

ding

aud

iovi

sual

mat

eria

ls

A. F

urni

shed

offi

ces

for J

apan

ese

Expe

rts a

re s

ecur

ed a

t the

Hea

dqua

rters

and

eac

h Pi

lot A

rea

Offi

ce o

f FC

TWB.

B. P

roje

ct P

erso

nnel

is a

ssig

ned

with

the

final

ized

list

.

Equi

pmen

t1.

Bul

k m

eter

s an

d lo

gger

s fo

rw

ater

trea

tmen

t pla

nts

2. W

ater

flow

met

ers,

val

ves,

and

cust

omer

met

ers

for S

MA

3. L

eaka

ge d

etec

tion

equi

pmen

tfo

r PM

A4.

Pip

e re

pair

equi

pmen

t for

PMA

5. V

ehic

les

(Pic

k-up

s)6.

Gen

erat

or fo

r pro

ject

offi

ce7.

Zon

al m

eter

s, lo

gger

s an

dw

ater

pre

ssur

e se

nsor

s8.

Tel

emet

ric m

onito

ring

syst

emw

ith s

tand

by p

ower

gen

erat

ing

faci

lity

for s

elec

ted

zona

lm

eter

(s) a

nd/o

r wat

er p

ress

ure

sens

or(s

).9.

Oth

er e

quip

men

t mut

ually

agre

ed u

pon

as n

eces

sary

Land

, Bui

ldin

g an

d Fa

cilit

ies

1. O

ffice

bui

ldin

g an

d fa

cilit

ies

nece

ssar

y fo

r the

impl

emen

tatio

n of

the

Proj

ect

2. O

ffice

spa

ces

and

nece

ssar

y fa

cilit

ies

for t

he J

apan

ese

Expe

rts a

t the

FCTW

B H

eadq

uarte

rs a

nd e

ach

pilo

t Are

a O

ffice

, inc

ludi

ng in

tern

et c

onne

ctio

nan

d ai

r con

ditio

ners

3. C

ham

bers

forfl

ow m

eter

s an

d va

lves

for t

he s

elec

ted

PMAs

/SM

As.

4. E

lect

ric w

iring

to b

ulk/

zona

l met

ers,

logg

ers

and

pres

sure

sen

sors

.5.

Oth

er fa

cilit

ies

mut

ually

agr

eed

upon

as

nece

ssar

y

Issu

es &

Cou

nter

mea

sure

s(1

) Del

ay o

f the

Pro

ject

(Out

put-1

)Is

sue

Avai

labl

e m

onito

ring

perio

d of

Act

iviti

es 1

-2 to

1-5

is in

suffi

cien

t, so

the

Proj

ect n

eeds

at

leas

t six

mon

ths

for m

onito

ring

the

Activ

ities

1-2

to 1

-5.

Cou

nter

mea

sure

sTh

e Pr

ojec

t per

iod

will

be

exte

nded

for s

ix m

onth

s fo

r mon

itorin

g th

e Ac

tiviti

es 1

-2 to

1-

5. (2) D

ata

Acq

uisi

tion

by B

ulk

Flow

Met

er (O

utpu

t-1)

Issu

eTh

e Pr

ojec

t fou

nd o

ut th

at d

ata

acqu

isiti

on is

not

alw

ays

avai

labl

e, w

hich

may

be

due

tono

t wat

er-fi

lled

flow

insi

de p

ipel

ines

and

sho

uld

be s

olve

d as

soo

n as

pos

sibl

e.C

ount

erm

easu

res

The

Proj

ect n

eeds

imm

edia

tely

to in

vest

igat

e ca

uses

, fin

d po

ssib

le s

olut

ions

thro

ugh

disc

ussi

on a

mon

g re

leva

nt D

epar

tmen

ts a

nd U

nits

.

(3) L

ess-

than

-suc

cess

ful R

esul

ts o

f the

Pro

ject

(Out

put-2

)Is

sue

A se

ries

of a

ctiv

ities

for N

RW

redu

ctio

n in

PM

As/S

MAs

wer

e co

mpl

eted

, how

ever

shou

ld b

e fo

llow

ed u

p an

d m

onito

red

beca

use

decr

ease

in N

RW

ratio

in s

ome

SMAs

resu

lted

in le

ss-th

an-s

ucce

ssfu

l.C

ount

erm

easu

res

The

Proj

ect n

eeds

imm

edia

tely

det

aile

d re

-che

ck o

f res

ults

/dat

a, c

ontin

uous

and

furth

erac

tiviti

es to

redu

ce N

RW

to a

cer

tain

deg

ree

as fo

llow

-up

activ

ities

by

utili

zing

less

ons

and

lear

nt in

Pha

se-1

.

Loca

l Cos

ts1.

Cos

t for

inst

alla

tion,

ope

ratio

n an

d m

aint

enan

ce o

f the

pro

vide

d eq

uipm

ent

and

cost

for p

ipe

repa

ir at

PM

As2.

Adm

inis

tratio

n an

d op

erat

iona

l cos

ts, i

nclu

ding

cos

t for

loca

l tra

vel f

or th

ePr

ojec

t Per

sonn

el, d

emur

rage

at l

ocal

cus

tom

s po

int,

licen

sing

cos

t of r

adio

appl

icat

ion

and

cost

for c

omm

unic

atio

n of

tele

met

ric d

evic

e fo

r sel

ecte

d zo

nal

met

er(s

) and

wat

er p

ress

ure

sens

or(s

)3.

Oth

er c

osts

mut

ually

agr

eed

upon

as

nece

ssar

y

3-1

Esta

blis

h a

Wor

king

Gro

up fo

r NR

W p

lann

ing

(*4)

3-2

Rev

iew

exi

stin

g pl

ans,

impl

emen

tatio

n st

ruct

ure,

on-

the-

job

train

ing

mec

hani

sm, e

tc. r

elat

ed to

NR

W re

duct

ion

at F

CTW

B3-

3 C

ondu

ct h

ydra

ulic

and

wat

er p

ress

ure

dist

ribut

ion

anal

yses

of t

hepi

pelin

e ne

twor

ks3-

4 D

evel

op o

utlin

es o

f the

med

ium

-term

stra

tegi

c pl

an a

nd it

s an

nual

NR

W re

duct

ion

plan

3-5

Dev

elop

the

first

med

ium

-term

stra

tegi

c pl

an (2

018-

2022

) for

app

rova

lby

FC

TA3-

6 D

evel

op a

n an

nual

NR

W re

duct

ion

plan

bas

ed o

n th

e st

rate

gic

plan

as a

n in

tegr

al p

art o

f an

annu

al re

curr

ent a

nd c

apita

l pla

n of

FC

TWB

for

appr

oval

by

FCTA

3-7

Dev

elop

a p

lann

ing

man

ual f

or N

RW

redu

ctio

n3-

8 R

evie

w e

xist

ing

plan

s, a

ctiv

ities

and

impl

emen

ting

stru

ctur

e, e

tc.

rela

ted

to w

ater

dis

tribu

tion

man

agem

ent

3-9

Esta

blis

h fra

mew

ork

of w

ater

dis

tribu

tion

man

agem

ent

Faci

litie

s1.

Mod

ifica

tion

of e

xist

ing

billi

ngsy

stem

2. C

ham

bers

for b

ulk

met

ers

for

wat

er tr

eatm

ent p

lant

s, z

onal

met

ers

and

wat

er p

ress

ure

sens

ors

Trai

ning

of t

he N

iger

ian

Proj

ect P

erso

nnel

1. F

our p

erso

ns m

utua

llyag

reed

upo

n w

ill b

e tra

ined

inJa

pan

annu

ally

2. G

IS tr

aini

ng in

Nig

eria

Annex3-96

Proj

ect T

itle:

The

Fed

eral

Capi

tal T

errit

ory R

educ

tion

of N

on-R

even

ue W

ater

Pro

ject

Mon

itorin

g: 20

Dec

. 201

620

1420

1520

1620

1720

18Mo

nito

ring

Rema

rksAc

hieve

ment

Issue

&1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

3233

3435

3637

3839

4041

42Co

unter

meas

ures

Outp

ut-1

1-1

W/P

Surve

yIns

tallat

ionRe

vised

Actua

lSu

spen

ded

Susp

ende

dIns

tallat

ion

1-2

W/P

Revis

edAc

tual

Meas

urem

ent

1-3

W/P

Revis

edAc

tual

Tally

ing

1-4

W/P

Revie

wSy

stem

Modif

icatio

nRe

vised

Actua

lCo

ncep

tSp

ecific

ation

Spec

ificati

onMo

difica

tion

Calcu

lating

1-5

W/P

Revis

edAc

tual

Calcu

lating

1-6

W/P

Suve

ry &

Desig

nCo

nstru

ction

Instal

lation

Suve

ry &

Desig

nRe

vised

Actua

lTe

nder

Tend

er

1-7

W/P

None

.Re

vised

Actua

l

Outp

ut-2

2-1

W/P

Revis

edAc

tual

2-2

W/P

Base

line

Inter

im-1

Revis

edAc

tual

2-3

W/P

Revis

edAc

tual

2-4

W/P

Revis

edAc

tual

2-5

W/P

Revis

edAc

tual

Susp

ende

d

2-6

W/P

Revis

edAc

tual

2-7

W/P

Revis

edAc

tual

Susp

ende

d

2-8

W/P

Revis

edAc

tual

2-9

W/P

Revis

edAc

tual

2-10

W/P

Revis

edAc

tual

2-11

W/P

Revis

edAc

tual

2-12

W/P

Revis

edAc

tual

Proj

ect M

onito

ring

Shee

t II (

Plan

of O

pera

tions

)Pl

an o

f Sch

edul

e and

Act

ual W

ork P

erio

d

The A

ctivit

y will

be im

pleme

nted a

fter t

he co

mplet

ion of

Activ

ity 1-

6.

Chec

k/rep

air a

PMA

meter

in Ja

bi an

d com

plete

fully

electr

icity

conn

ectio

n for

the u

ltraso

nic flo

w me

ter in

Gar

kiI - -

--

-Re

-dete

ction

may

be do

ne if

nece

ssar

y.

-Pr

ovisi

onall

y com

pleted

.Re

vision

may

be do

ne if

nece

ssar

y.

Comp

leted

.Da

ta ac

quisi

tion s

eems

to be

not a

lway

s ava

ilable

, whic

hma

y be d

ue to

not w

ater-f

illed f

low in

side p

ipelin

es.

Read

y to m

easu

re m

onthl

y wate

r pro

ducti

on bu

t the

Proje

ct ne

eds a

t leas

t 6 m

onths

for m

onito

ring t

hisAc

tivity

.

None

..

None

.Re

ady t

o mea

sure

mon

thly w

ater p

rodu

ction

but t

hePr

oject

need

s at le

ast 6

mon

ths fo

r mon

itorin

g this

Activ

ity.

Delay

ed as

a re

sult o

f dela

y in

Activ

ity 1-

1.

Delay

ed as

a re

sult o

f dela

y in

Activ

ity 1-

1.

Cons

tructi

on of

cham

bers

for zo

nal m

eters

was c

omple

tedZo

nal m

eters,

wate

r pre

ssur

e sen

sor a

nd pi

lot re

mote

monit

oring

(tele

metry

) sys

tem ha

ve be

en pr

ocur

ed in

Japa

n.

-

-Co

mplet

ed

-Co

mplet

ed

Comp

leted

Isolat

e a S

MA by

insta

lling v

alves

Prog

ress

: 10

0%10

0% 75%

50%

25%

Zone

each

PMA

into

Sub M

eterin

gAr

eas (

SMA)

Prog

ress

: 100

%10

0% 75%

50%

-

-Co

mplet

ed, b

ut pa

rtially

and p

rovis

ionall

y.

-Co

mplet

ed

-Pr

ovisi

onall

y com

pleted

.Re

vision

may

be do

ne if

nece

ssar

y.

Comp

leted

Prov

ision

ally c

omple

ted.

-

-Co

mplet

edAG

IS se

curity

has h

inder

ed da

ta im

port/

expo

rt an

dan

alysis

.FC

TWB

has r

eferre

d the

chall

enge

to F

CTA'

s Per

mane

ntSe

cretar

y and

is w

orkin

g clos

ely w

ith A

GIS

to so

lve th

eiss

ue.

Comp

leted

-

-Co

mplet

ed(P

hase

-1).

-

Delay

ed.

Delay

ed. F

CTW

B ha

s coll

ected

infor

matio

n of r

eturn

ed bi

lls an

d has

deac

tivate

d the

m. T

he re

turne

d bills

caus

e ina

ccur

acy o

f calc

ulatin

g NRW

ratio

.

Comp

leted

(billi

ng sy

stem

modif

icatio

n only

)

Delay

ed as

a re

sult o

f dela

y in

Activ

ity 1-

6.

-

Revie

w an

d app

rove

NRW

redu

ction

oper

ation

plan

of ea

ch S

MA

Prog

ress

: 10

0%(P

rovis

ional)

100% 75

%

50%

25%

Deve

lop a

NRW

redu

ction

oper

ation

plan o

f eac

h SMA

, inclu

ding r

educ

tion

targe

t for

revie

w by

Hea

d of

Distr

ibutio

nDe

partm

ent

Prog

ress

: 10

0%(P

rovis

ional)

100% 75

%

50%

25%

Detec

t tar

get N

RW co

mpon

ents

(i.e.

invisi

ble le

akag

e, cu

stome

r mete

rma

lfunc

tion,

and i

llega

l con

necti

on)

of ea

ch S

MAPr

ogre

ss:

100%

(Pro

vision

al)10

0% 75%

50%

25%

Meas

ure a

n init

ial le

vel o

f NRW

of ea

chSM

A

Prog

ress

: 10

0%(P

rovis

ional)

100% 75

%

50%

25%

Upda

te the

distr

ibutio

n netw

ork

draw

ings f

or ea

ch S

MA Prog

ress

: 10

0%10

0% 75%

50%

25%

25%

Prog

ress

: 10

0%10

0% 75%

50%

25%

Prep

are/u

pdate

distr

ibutio

n netw

ork

draw

ings f

or ea

ch P

MA Prog

ress

: 100

%10

0% 75%

50%

25%

Meth

ods/o

pera

tiona

lpr

oced

ures

for e

ffect

iveNR

W re

duct

ion

are

esta

blish

ed th

roug

hpi

lot p

rojec

ts at

Pilo

tMe

terin

g Ar

eas (

PMAs

)un

der p

ilot A

rea O

ffice

s

Revie

w ex

isting

NRW

redu

ction

oper

ation

s at e

ach p

ilot A

rea O

ffice

Prog

ress

: 100

%10

0% 75%

50%

25%

Cond

uct c

apac

ity as

sess

ment

ofor

ganiz

ation

and t

he re

levan

t staf

f

Prog

ress

: 100

%10

0% 75%

50%

25%

Prog

ress

: 10

0%(P

hase

-1)

100% 75

%

50%

25%

Identi

fy an

d sele

ct a P

ilot M

eterin

gAr

ea (P

MA) f

or ea

ch P

ilot A

rea O

ffice

base

d on t

he se

lectio

n crite

ria of

PMA

Instal

l wate

r flow

mete

rs to

each

PMA

and m

easu

re in

/outflo

ws m

onthl

y

Meas

ure a

nd co

llect

data

for w

ater

distrib

ution

man

agem

ent s

uch a

s wate

rflo

w of

zona

l mete

rs an

d wate

rPr

ogre

ss:

0%

Behin

d:4.5

month

s

100% 75

%

50%

25%

Instal

l zon

al me

ters,

water

pres

sure

sens

or an

d pilo

t rem

ote m

onito

ring

(telem

etry)

syste

mPr

ogre

ss:

90%

Behin

d:4.5

month

s

100% 75

%

50%

25%

Calcu

late m

onthl

y NRW

ratio

of th

ese

rvice

area

of F

CTW

B us

ing th

e data

obtai

ned f

rom

Activ

ity 1-

3 and

1-4

Prog

ress

: 0%

Behin

d:9.5

month

s

100% 75

%

50%

25%

Calcu

late t

he m

onthl

y wate

rco

nsum

ption

base

d on t

he bi

lling d

ata

Prog

ress

: 10

0%Re

ady t

oca

lculat

e

100% 75

%

50%

25%

50%

25%

Meas

ure m

onthl

y wate

r pro

ducti

on of

water

trea

tmen

t plan

ts 1,

2, 3,

and 4

Prog

ress

: 0%

Behin

d:9.5

month

s

100% 25

%

Aug

Dec

May

Jun

Jul

Aug

Sep

Oct

Sep

Oct

50%

75%

Feb

Mar

Apr

May

Jun

Jul

May

Jun

Leve

l of N

RW o

f bot

hth

e ser

vice a

rea o

fFC

WTB

and

wate

rdi

strib

utio

n ar

eas

mon

itore

d re

gular

ly

Instal

l bulk

mete

rs to

water

trea

tmen

tpla

nts 1

and 2

Prog

ress

: 10

0%10

0% 75%

50%

25%

Nov

Nov

Dec

Tally

the a

bove

wate

r pro

ducti

on da

tamo

nthly

Prog

ress

: 0%

Behin

d:9.5

month

s

100% 75

%

Activ

ities

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

Jan

Mar

PO

3

-

Jan

Feb

Mar

Apr

-

Read

y to c

alcula

te mo

nthly

water

cons

umpti

on, b

ut the

Proje

ct ne

eds a

t leas

t 6 m

onths

for m

onito

ring t

hisAc

tivity

.

Delay

ed as

a re

sult o

f dela

y in

Activ

ity 1-

3 and

1-4.

None

Read

y to c

alcula

te mo

nthly

NRW

ratio

, but

the P

rojec

tne

eds a

t leas

t 6 m

onths

for m

onito

ring t

his A

ctivit

y.

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

PresidentialElectionon14thFebruary(Postponed)

PresidentialElectionon28thMarchandStateElectionon11thApril

Asof

theen

dof

Dec.2016

Annex3-97

Proj

ect T

itle:

The

Fed

eral

Capi

tal T

errit

ory R

educ

tion

of N

on-R

even

ue W

ater

Pro

ject

Mon

itorin

g: 20

Dec

. 201

6

Proj

ect M

onito

ring

Shee

t II (

Plan

of O

pera

tions

)Pl

an o

f Sch

edul

e and

Act

ual W

ork P

erio

dP

O3

Asof

theen

dof

Dec.2016

2-13

W/P

Revis

edAc

tual

Prov

ision

ally

2-14

W/P

Revis

edAc

tual

2-15

W/P

Revis

edAc

tual

2-16

W/P

Inter

imFin

alRe

vised

Actua

l

2-17

W/P

Draft

Finali

zatio

nFin

aliza

tion

Revis

edAc

tual

Outp

ut-3

3-1

W/P

Revis

edAc

tual

3-2

W/P

Revis

edAc

tual

3-3

W/P

Revis

edAc

tual

3-4

W/P

Revis

edAc

tual

3-5

W/P

Revis

edAc

tual

3-6

W/P

Revis

edAc

tual

3-7

W/P

Revis

edAc

tual

3-8

W/P

Revis

edAc

tual

3-9

W/P

Revis

edAc

tual

W/P

Phas

e-1 (

Oct 2

014 -

Dec

2016

, 27 m

onth

s)Ph

ase-

2 (Ja

n 201

7 - M

ar 20

18, 1

5 mon

ths)

Revis

edAc

tual

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Achie

veme

ntIss

ue &

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

3132

3334

3536

3738

3940

4142

Coun

terme

asur

esJIC

A Ex

pert

1Ak

inori M

IYOS

HIW

/P C

hief A

dviso

r / N

RW R

educ

tion P

lannin

g / W

ater D

istrib

ution

Revis

ed M

anag

emen

tAc

tual

2Ta

ketos

hi FU

JIYAM

AW

/P D

eputy

Chie

f Adv

isor /

NRW

Red

uctio

n Plan

ning

Revis

edAc

tual

3To

ru T

OYOD

AW

/P N

RW R

educ

tion O

pera

tions

Man

agem

ent

Revis

edAc

tual

4Ki

yosh

i KIY

AMA

W/P

Leak

age D

etecti

on T

echn

ology

Revis

edAc

tual

5Ta

kuji O

KUBO

(-De

c/201

5), H

iroyu

ki MO

RITA

(Jan

/2016

-)W

/P C

omme

rcial

Loss

Revis

edAc

tual

6Sh

inta S

EGAW

AW

/P H

ydra

ulic A

nalys

is / G

ISRe

vised

Actua

l7

Kazu

hiro I

SHIU

RA (-

Aug/2

015)

, Hiro

ki NI

IMUR

A (S

ep/20

15-)

W/P

Pro

cure

ment

Mana

geme

nt / C

oord

inator

Revis

edAc

tual

8Ta

ketos

hi FU

JIYAM

A (-M

ar/20

16),

Shini

chiro

SAT

OH (A

pr/20

16-)

W/P

Facil

ity D

esign

/ Co

nstru

ction

Sup

ervis

ionRe

vised

Actua

l9

Kiyo

shi K

IYAM

AW

/PEq

uipme

nt De

sign /

Insta

llatio

nRe

vised

Actua

l

-Pr

ovisi

onall

y com

pleted

.Fu

rther

oper

ation

s may

be do

ne if

nece

ssar

y.

Furth

er m

onito

ring m

ay be

done

if ne

cess

ary.

-Pr

ovisi

onall

y com

pleted

.

Ther

e was

diffic

ulty i

n imp

lemen

tation

due t

o dea

rth of

as-

built

draw

ings w

hich w

ill ha

ve pr

ovide

d suff

icien

tinf

orma

tion o

n pipe

line a

nd ap

purte

nanc

es.

FCTW

B wi

ll disc

uss c

halle

nge a

bout

as-b

uilt d

rawi

ngs w

ithFC

TA an

d FCD

A.

-

-1.0

0 man

-mon

th-

-3.5

0 man

-mon

th-

-4.0

0 man

-mon

th-

-9.2

0 man

-mon

th-

-3.4

7 man

-mon

th-

-11

.17 m

an-m

onth

-

-8.0

0 man

-mon

th-

-13

.07 m

an-m

onth

-

-6.7

7 man

-mon

th-

(Wate

r Dist

ributi

on M

anag

emen

t Com

mitte

e was

estab

lishe

d and

conc

ept w

as en

dorse

d.)

Expe

rts w

ere n

ot in

Nige

ira in

mos

t of

perio

d betw

een J

anun

ary

and A

pril

2015

.

27 m

onths

-

To be

imple

mente

d in P

hase

-2.

None

-

Delay

ed as

a re

sult o

f dela

y in

infor

matio

n sub

miss

ion fr

om A

rea

Offic

es.

8 out

of 13

Are

a Offic

es su

bmitte

d the

requ

ired

infor

matio

n.

-

To be

imple

mente

d in P

hase

-2.

None

None

To be

imple

mente

d in P

hase

-2.

None

AGIS

secu

rity ha

s still

hind

ered

data

impo

rt/ex

port

and

analy

sis in

spite

of F

CTA

PS’s

instru

ction

.

To be

imple

mente

d in P

hase

-2.

None

--

To be

revie

wed i

n Pha

se-2

.Co

mplet

ed.

-

Prov

ision

ally c

omple

ted.

Detai

led ch

eck a

nd re

vision

may

be do

ne if

nece

ssar

y.

-Pr

ovisi

onall

y com

pleted

.De

tailed

chec

k may

be do

ne if

nece

ssar

y.

-Pr

ovisi

onall

y com

pleted

.Re

vision

may

be do

ne if

nece

ssar

y.

-

Comp

leted

.

To be

imple

mente

d in P

hase

-2.

None

Delay

ed as

a re

sult o

f dela

y in

Activ

ity 1-

6 and

1-7.

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Aug

Sep

Oct

Nov

Feb

Mar

Apr

May

Jun

Jul

Dura

tion

/ Pha

sing

Inpu

ts (t

he Ja

pane

se si

de)

Oct.

Nov

Dec

Jan

Estab

lish f

rame

work

of wa

terdis

tributi

on m

anag

emen

t

Prog

ress

: 25

%Be

hind:

4.5mo

nths

100% 75

%

50%

25%

Revie

w ex

isting

plan

s, ac

tivitie

s and

imple

menti

ng st

ructu

re, e

tc. re

lated

towa

ter di

stribu

tion m

anag

emen

tPr

ogre

ss:

75%

Behin

d:11.0

month

s

100% 75

%

50%

25%

Deve

lop a

plann

ing m

anua

l for N

RWre

ducti

on

Prog

ress

: 0

%(A

ctivit

y in P

hase

-2)

100% 75

%

50%

25%

Deve

lop an

annu

al NR

W re

ducti

on pl

anba

sed o

n the

stra

tegic

plan a

s an

integ

ral p

art o

f an a

nnua

l recu

rrent

and

capit

al pla

n of F

CTW

B for

appr

oval

by F

CTA

Prog

ress

: 0

%(A

ctivit

y in P

hase

-2)

100% 75

%

50%

25%

Deve

lop th

e firs

t med

ium-te

rm st

rateg

icpla

n (20

18-2

022)

for a

ppro

val b

y FCT

A

Prog

ress

: 0

%(A

ctivit

y in P

hase

-2)

100% 75

%

50%

25%

Deve

lop ou

tlines

of th

e med

ium-te

rmstr

ategic

plan

and i

ts an

nual

NRW

redu

ction

plan

(app

rova

l by t

heDi

recto

r)Pr

ogre

ss:

0%

(Acti

vity i

n Pha

se-2

)

100% 75

%

50%

25%

Prog

ress

: 0

%(A

ctivit

y in P

hase

-2)

100% 75

%

50%

25%

Prog

ress

: 100

%(R

eview

ed in

Pha

se-2

)

100% 75

%

50%

25%

Cond

uct h

ydra

ulic a

nd w

ater p

ress

ure

distrib

ution

analy

ses o

f the

pipe

line

netw

orks

A m

ediu

m-te

rmst

rate

gic p

lan o

f FCT

WB

for N

RW re

duct

ion

isde

velo

ped,

util

izing

the

resu

lts o

f Out

put-1

&2

Estab

lish a

Wor

king G

roup

for N

RWre

ducti

on pl

annin

g

Prog

ress

: 100

%(R

eview

ed in

Pha

se-2

)

100% 75

%

50%

25%

Revie

w ex

isting

plan

s, im

pleme

ntatio

nstr

uctur

e, on

-the-

job tr

aining

mech

anism

, etc.

relat

ed to

NRW

redu

ction

at F

CTW

B

Deve

lop m

anua

ls for

NRW

redu

ction

for A

rea O

ffice m

anag

ers a

nd fie

ldop

erato

rs (i.e

. tec

hnica

l offic

ers &

read

ers),

incl.

audio

visua

l mate

rials

Prog

ress

: 10

0%(P

rovis

ional)

100% 75

%

50%

25%

Prep

are a

repo

rt on

pilot

proje

cts,

cove

ring A

ctivit

y 2-1

~2-1

5

Prog

ress

: 10

0%(P

rovis

ional)

100% 75

%

50%

25%

Meas

ure l

evel

of NR

W of

each

SMA

atthe

end o

f the

resp

ectiv

e ope

ratio

ns

Prog

ress

: 10

0%(P

rovis

ional)

100% 75

%

50%

25%

Monit

or th

e pro

gress

of th

e NRW

redu

ction

oper

ation

s of e

ach S

MA

Prog

ress

: 10

0%(P

rovis

ional)

100% 75

%

50%

25%

Imple

ment

NRW

redu

ction

oper

ation

sat

each

SMA

Prog

ress

: 10

0%(P

rovis

ional)

100% 75

%

50%

25%

Feb

Mar

Apr

May

Jun

Feb

Mar

To be

revie

wed i

n Pha

se-2

.

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Annex3-98

Proj

ect T

itle:

The

Fed

eral

Capi

tal T

errit

ory R

educ

tion

of N

on-R

even

ue W

ater

Pro

ject

Mon

itorin

g: 20

Dec

. 201

6

Proj

ect M

onito

ring

Shee

t II (

Plan

of O

pera

tions

)Pl

an o

f Sch

edul

e and

Act

ual W

ork P

erio

dP

O3

Asof

theen

dof

Dec.2016

10Sh

inta S

EGAW

AW

/PW

ater D

istrib

ution

Man

agem

ent 2

Revis

edAc

tual

11Se

igo G

OTO

W/P

Remo

te Mo

niotor

ingRe

vised

Actua

l12

Kenji

YOS

HIDA

(-De

c/201

5), T

akas

hi MO

RI (J

an/20

16-)

W/P

Pro

cure

ment

Mana

geme

nt / C

oord

inator

2Re

vised

Actua

lEq

uipm

ent

1Le

akag

e dete

ction

equip

ment

W/P

*3PM

Asin

Japa

n(JI

CA)

Revis

edAc

tual

2Bu

lk me

ters (

ultra

sonic

flow

meter

)W

/P*W

TPin

Japa

n(JI

CA)

Revis

edAc

tual

Instal

lation

3W

ater m

eter,

flow

meter

and v

alves

W/P

*3PM

Asin

Nige

ria(JI

CA E

xper

t)Re

vised

Actua

l4

Pipe

repa

ir equ

ipmen

tW

/P*3

PMAs

in Ni

geria

(JICA

Exp

ert)

Revis

edAc

tual

5Ve

hicles

(Pick

up tr

uck)

W/P

*Lea

kage

Dete

ction

in Ni

geria

(JICA

)Re

vised

Actua

l6

GIS

softw

are,

office

equip

ment

W/P

*FCT

WB

HQs

in Ni

geria

/Othe

r(JI

CA E

xper

t)Re

vised

Actua

l7

Zona

l mete

rs, pr

essu

re se

nsor

s and

remo

te mo

nitor

ing sy

stem

W/P

*Who

le Sy

stem

in Ja

pan

(JICA

)Re

vised

Actua

lLo

cal C

onsu

ltant

1Mo

difica

tion o

f billi

ng an

d coll

ectio

n sys

temW

/PRe

vised

Actua

lCo

ncep

tSp

ecific

ation

Spec

ificati

onMo

difica

tion

2GI

S an

d data

base

train

ingW

/PRe

vised

Actua

l3

Cons

tructi

on of

cham

bers

for zo

nal m

eter a

nd w

ater

W/P

pres

sure

sens

orRe

vised

Actua

l4

Instal

lation

of st

andb

y pow

er ge

nera

tion a

nd st

orag

e batt

ery

W/P

Revis

edAc

tual

5Co

nstru

ction

of ch

ambe

rs for

bulk

meter

W/P

(inclu

ding c

able

instal

lation

)Re

vised

Actua

lCo

nstru

ction

Train

ing

in Ja

pan

W/P

Plan

: 4 tr

ainee

s x 3

times

= 12

train

ees

Revis

edAc

tual: 4

train

ees x

1 (M

anag

emen

t) +

8 tra

iness

x 1 (

D&C

Joint

) = 12

train

Actua

l20

1420

1520

1620

1720

18Mo

nito

ring

Rema

rksAc

hieve

ment

Issue

&1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

3233

3435

3637

3839

4041

42Co

unter

meas

ures

Plan

ning

, Mon

itorin

g an

d Co

ordi

natio

n1

W/P

Revis

edAc

tual

2W

/PRe

vised

Actua

l3

W/P

Revis

edAc

tual

4W

/PRe

vised

Actua

l5

W/P

Revis

edAc

tual

6W

/PRe

vised

Actua

l7

W/P

Revis

edAc

tual

8W

/PRe

vised

Actua

l9

W/P

Kick

off

Final

Revis

edAc

tual

10Co

llect

and o

rganiz

e data

for I

ndica

tors o

f PDM

aW

/PRe

vised

Actua

lb

Cond

uct jo

int ca

pacit

y ass

essm

ent o

f the

relev

ant s

taff

W/P

Base

line

Inter

im-1

Inter

im-2

Final

Revis

edPr

epar

e Cap

acity

Dev

elopm

ent (

CD) P

lanAc

tual

Base

line

Inter

im-1

cW

/PRe

vised

Actua

ld

W/P

Revis

edAc

tual

Repo

rts /

Docu

men

ts11

W/P

Revis

edAc

tual

12W

/PRe

vised

Actua

l13

W/P

Revis

edAc

tual

Publ

ic Re

latio

ns14

W/P

Revis

edAc

tual

15W

/PRe

vised

Actua

lM

onito

ring

and

Evalu

atio

n in

the P

ost-P

rojec

t per

iod

16Po

st Mo

nitor

ing by

JICA

(not

desc

ribed

here

)-

--

17Po

st Ev

aluati

on by

JICA

(not

desc

ribed

here

)-

--

News

letter

s hav

e bee

n iss

ued.

None

-

-No

ne.

-

FCTW

B wi

ll disc

uss P

R thr

ough

webs

ite.

None

-

Wor

k Plan

s wer

e pre

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Annex3-99

Annex-1 Updated on 20/12/2016List of Equipment for the Project

No. Equipment Specification Quantity Hand- RemarksJapan Nigeria Plan Actual over

For Activity 1-21 Ultrasonic flow meter (stationary, 220m) Ultrasonic pulse transmit time difference method, sensor for 600-1,500mm, 220m 2 2 including installation, commissioning and training2 Ultrasonic flow meter (stationary, 300m) Ultrasonic pulse transmit time difference method, sensor for 600-1,500mm, 300m 2 2 including installation, commissioning and training3 Data logger (stationary) Paperless, 6 points, 1s-1h record cycle, 4-20mA, trend, bar graph and histrical trend 1 1 for the above No.1&2 ultrasonic flow meters

For Activity 1-61 Ultrasonic flow meter (stationary) Ultrasonic pulse transmit time difference method, sensor for 300-1,500mm, 10m cable 6 - Not yet including installation, commissioning and training2 Ultrasonic flow meter (stationary) Ultrasonic pulse transmit time difference method, sensor for 300-1,500mm, 20m cable 3 - Not yet including installation, commissioning and training3 Ultrasonic flow meter (stationary) Ultrasonic pulse transmit time difference method, sensor for 300-1,500mm, 30m cable 2 - Not yet including installation, commissioning and training4 Ultrasonic flow meter (stationary) Ultrasonic pulse transmit time difference method, sensor for 300-1,500mm, 40m cable 2 - Not yet including installation, commissioning and training5 Ultrasonic flow meter (stationary) Ultrasonic pulse transmit time difference method, sensor for 25-250mm, 10m cable 1 - Not yet including installation, commissioning and training6 Data logger (stationary) Paperless, 6pts, 1s-1h record cycle, 4-20mA, trend, bar graph and histrical trend 13 - Not yet for the above No.1-5 ultrasonic flow meters7 Data logger (portable) 2ch (flow and pressure), 1s - 24h record cycle, 4-20mA, 5 years battery life 2 - Not yet8 Remote Monitoring System Telemetry with transmission, modem/router, container, interface, PC, printer, UPS, 2 - Not yet Pilot system9 Solar System 80VA, 1.0kW (not yet confirmed) 2 - Not yet for the above ultrasonic flow meter

10 Solar System 80VA, 0.3kW (not yet confirmed) 8 - Not yet for the above ultrasonic flow meter11 Solar System 110VA, 0.4kW (not yet confirmed) 1 - Not yet for the above ultrasonic flow meter12 Solar System 110VA, 0.4kW (not yet confirmed) 2 - Not yet for the above ultrasonic flow meter and telemetry system

For Activity 2-4 and 2-81 GIS software Intergraph Geomedia Essential 1 1 Software has been adopted by AGIS. V13.12 GIS software ESRI ArcGIS Basic Version 10.3 1 1 Mainly for data input3 Plotter (A0) A0 1 1

4 GPS terminal High sensitivity, 2,000pts, 200routes, IPX7, built-in camera (5mega-pixel), USB,nickel hydride battery pack 2 2 Garmin

5 Personal computer 500HD, 4 GB Ram, Windows 7or8, Microsoft Office installed, Mouse 2 26 Anti-virus software 2 2 for the above PCs (No.5)7 UPS 1.2kVA 2 2

For Activity 2-51 Ultrasonic flow meter (stationary) Ultrasonic pulse transmit time difference method, sensor for 450mm, 20m cable 1 12 Data logger (portable) 2ch (flow and pressure), 1s - 24h record cycle, 4-20mA, 5 years battery life 1 1 for the above No.1 ultrasonic flow meter3 Flow meter Dia. 50mm with fittings - - -4 Flow meter Dia. 80mm with fittings - - -5 Flow meter Dia. 100mm with fittings - - -6 Flow meter Dia. 150mm with fittings 0 17 Flow meter Dia. 200mm with fittings 1 28 Flow meter Dia. 250mm with fittings 0 09 Flow meter Dia. 300mm with fittings 3 3

For Activity 2-71 Sluice valve Dia. 50mm with fittings 2 0 -2 Sluice valve Dia. 80mm with fittings 0 0 -3 Sluice valve Dia. 100mm with fittings 9 14 Sluice valve Dia. 150mm with fittings 12 75 Sluice valve Dia. 200mm with fittings 6 86 Sluice valve Dia. 250mm with fittings 2 07 Sluice valve Dia. 300mm with fittings 10 6

For Activity 2-101 Ultrasonic flow meter (portable) Ultrasonic pulse transmit time difference method, sensors (small x3, medium x6, 6 62 Data logger (portable) 2ch (flow and pressure), 1s - 24h record cycle, 4-20mA, 5 years battery life 6 63 Leak noise correlator Main unit, preamplifier and piezoelectric sensor 2 24 Water leak detector Acoustic type, piezoelectric sensor 6 65 Non-metal pipe locator Electromagnetic induction type for plastic pipe (PVC, PE) 3 36 Metal locator Optical and acoustical output signal, 50cm depth 3 37 Time integral water leak detector Automatic leak noise determination method 3 38 Acoustic rod 1.5m length 9 99 Distance meter Max. 10km, 10cm scale 3 3

10 Hammer drill Dia. 38mm, 270rpm, 3,000 stroke/min 3 311 Boring bar Dia. 16mm, 1.0m length 3 312 Drill bit Dia.19×800mm 9 913 Portable residual chlorine analyzer DPD, absorptiometry, 0.02-2.00mg/L 3 314 Metal pipe and cable locator 5m depth 3 315 Reference meter Portable built-in case type, 13-25mm 3 316 Leakage quantity measurement device 13-25mm 3 317 Personal computer 500HD, 2GB Ram, Windows 7or8, Microsoft Office installed, Mouse 3 318 Anti-virus software 3 3 for the above PCs (No.17)19 UPS 1.2kVA 3 320 Inkjet printer A4, Color, All-in-one 3 321 Digital camera Compact type, Optical zoom, 10 mega-pixel (min), LCD 3 3

For Activity 2-131 Generator 200V, 6.5kVA 3 32 Asphalt cutter 3600RPM, 13kW 3 33 Concrete breaker 3 34 Small-sized dewatering pump 2" 3 35 Small-sized tamper 3 36 Electric drum 50m 3 37 Customer meter Dia. 2/3" with fittings, conventional type 388 0 -8 Customer meter Dia. 1" with fittings, conventional type 259 6009 Customer meter Dia. 50mm with fittings, conventional type 89 0 -

10 Customer meter Dia. 80mm with fittings, conventional type 23 0 -11 Customer meter Dia. 100mm with fittings, conventional type 7 0 -12 Compact Reciprocating Saw Pipe cutting 3 3

For Output 21 Pickup truck for pilot sites 2 2

For Operation of the Project1 Laser printer A4, B/W 1 12 Inkjet printer A3, Color 1 13 Multifunction copier A3, B/W 1 14 Graphic/movie editing software Windows Movie Maker, Microsoft Powerpoint 1 1 Free or preinstalled softwares to be utilized.5 Projector 3,000 Lummen, HDMI, VGA, USB port 1 1

Procurement in

Annex3-100

Annex 2: Participants in Preparation of Project Monitoring Sheets and Photos

Participants in Preparation of Draft Project Monitoring Sheet

Day: 19th September 2016 S/N NAME POSITION

1 S.T. Bello HOD Admin&Supply (Deputy Project Manager) 2 Nahuche A.A HOD Distribution (Technical Manager) 3 Adis Muhammed S. HOD Commerce (Technical Manager) 4 Lawal Abolade R. Head [Special Projects] (Coordinator) 5 Dikko Musa Head[PL&Wc] 6 Rabiu M.Kabir Head [Logistics] 7 Suleiman Shehu Head [GIS] 8 Akinori Miyoshi CA, JICA Expert Team 9 Takashi Mori JICA Expert Team

Photos of Preparation of Draft Project Monitoring Sheet

Preparation of Project Monitoring Sheets (Attendance: NRW Management Team members)

Preparation of Project Monitoring Sheets (Attendance: NRW Management Team members)

Annex3-101

Annex3-102

Annex3-103

monitoring system and etc. were procured in Japan, delivered and handed over to FCTWB. Equipment for solar powering systems for zonal meters, data loggers and telemetric monitoring system were procured in Nigeria, delivered and handed over to FCTWB. Installation of zonal meters, data loggers, telemetric monitoring system and solar powering systems is ongoing from July to August 2017. Materials for follow-up activities of pilot projects such as pipe, fittings, valves and etc. were procured. Refer to the Annex-1: List of Equipment for the Project.

Facilities There are no inputs during this monitoring period.

Training of the Nigerian Project Personnel The third training in Japan for six delegation officials from both Federal Capital Development Authority (FCDA) and FCTWB was conducted in the period between 10th and 14th July 2017. Refer to the Annex-2: The Third Training in Japan.

Annex3-104

1-2 Progress of Activities

[Activities for Output-1: Level of NRW of both the service area of FCWTB and water distribution areas monitored regularly.]

No Activity Previous Monitoring (as at Dec.2016)

*Progress against Phase-1 Work Plan

Current Monitoring (as at Jul.2017)*Progress against Phase-2 Work Plan

1-1 Install bulk meters to water treatment plants 1 and 2

Completed.However, data acquisition seems to be not always available, which may be due to not water-filled flow inside pipelines.

Completed.

1-2 Measure monthly water production of water treatment plants 1, 2, 3, and 4

Progress: 0%, Behind: 9.5 monthsReady to measure monthly water production but the Project needs at least 6 months for monitoring this Activity.

Progress: 0%, Behind: 7.0 monthsFlow data measurement has not always been available, which is due to non-full of water flow inside pipelines and electrical challenges (fuse burning).The Project needs at least 6 months for monitoring this Activity.

1-3 Tally the above water production data monthly

Progress: 0%, Behind: 9.5 monthsReady to measure monthly water production but the Project needs at least 6 months for monitoring this Activity.

Progress: 0%, Behind: 7.0 monthsThe Project needs at least 6 months for monitoring this Activity.

1-4 Calculate the monthly water consumption based on the billing data

Completed (billing system modification only).Ready to calculate monthly water consumption, but the Project needs at least 6 months for monitoring this Activity.

Behind: 7.0 months (Calculationpending)Zonal coding is ongoing for water distribution management.The Project needs at least 6 months for monitoring this Activity.Re-evaluation and update of the modified billing system is necessary.Constant power supply, adequate provision for consumables and SOP are necessary.

1-5 Calculate monthly NRW ratio of the service area of FCTWB using the data obtained from Activity 1-3 and 1-4

Progress: 0%, Behind: 4.5 monthsReady to calculate monthly NRW ratio, but the Project needs at least 6 months for monitoring this Activity.

Progress: 0%, Behind: 7.0 monthsThe Project needs at least 6 months for monitoring this Activity.

1-6 Install zonal meters, water pressure sensor and pilot remote monitoring (telemetry) system

Progress :90%, Behind: 4.5 monthsDelayed.Construction of chambers for zonal meters was completed Zonal meters, water pressure sensor and pilot remote monitoring (telemetry) system have been procured in Japan.

Progress :95%, Behind: 0.0 monthsSetting-up of zonal meters has not been done properly due to non-full of water flow inside pipelines (Automatic Gain Adjustment for data correction).Constant power supply and adequate provision for logistics are necessary.

1-7 Measure and collect data for water distribution management such as water flow of zonal meters and water pressure

Progress: 0%, Behind: 4.5 monthsDelayed as a result of delay in Activity 1-6.The Activity will be implemented after the completion of Activity 1-6.

Progress: 0%, Behind: 0.0 monthsThe Activity will be implemented after the completion of Activity 1-6.

Annex3-105

[Activities for Output-2: Methods/operational procedures for effective NRW reduction are established through pilot projects at Pilot Metering Areas (PMAs) under pilot Area Offices.]

No Activity Previous Monitoring (as at Dec.2016)*Progress against Phase-1 Work Plan

Current Monitoring (as at Jul.2017)*Progress against Phase-2 Work Plan

2-1 Review existing NRW reduction operations at each pilot Area Office

Completed. Completed.

2-2 Conduct capacity assessment of organization and the relevant staff

Progress: 50%, Behind: 0.0 monthsDone for Phase-1.

Progress: 50%, Behind: 2.0 monthsAssessment will be done after the completion of follow-up activities in Garki I and also NRW monitoring in pilot Area offices.

2-3 Identify and select a Pilot Metering Area (PMA) for each Pilot Area Office based on the selection criteria of PMA

Completed. Completed.

2-4 Prepare/update distribution network drawings for each PMA

Completed.AGIS security has still hindered data import/export and analysis in spite of FCTA PS’s instruction.

Completed.Refer to Activity 3-3.

2-5 Install water flow meters to each PMA and measure in/outflows monthly

Completed, but partially and provisionally.Check/repair a PMA meter in Jabi and complete fully electricity connection for the ultrasonic flow meter in Garki I

Completion (installation only).Meter reading in Gudu is ongoing.Adequate provision for logistics and SOP are necessary for monitoring monthly in/outflows.

2-6 Zone each PMA into Sub Metering Areas (SMA)

Completed. Completed.

2-7 Isolate a SMA by installing valves

Completed. Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but provisionally completed in Garki I because of unsuccessful NRW reduction.Discrepancy between as-built drawings and actual situation on ground exist, and updated as-builtdrawings are not available. Information management with standardization and quality should be improved.

2-8 Update the distribution network drawings for each SMA

Completed. Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but provisionally completed in Garki I because of unsuccessful NRW reduction.Refer to Activity 3-3.

2-9 Measure an initial level of NRW of each SMA

Completed. Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area

Annex3-106

No Activity Previous Monitoring (as at Dec.2016)*Progress against Phase-1 Work Plan

Current Monitoring (as at Jul.2017)*Progress against Phase-2 Work Plan

Offices, but provisionally completed in Garki I because of unsuccessful NRW reduction.Activity in Garki I will be repeated.Administrative complication with respect to Commerce operations (mixture of customer categories,meter types, reading divisions, water tariff, etc.) has suffered the Activity. Streamlining, simplification, uniform management are necessary.

2-10 Detect target NRW components (i.e. invisible leakage, customer meter malfunction, and illegal connection) of each SMA

Provisionally completed.Re-detection may be done if necessary.

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but provisionally completed in Garki I because of unsuccessful NRW reduction.Activity in Garki I will be repeated and will be kept in pilot Area offices based on results of Activity 2-5.

2-11 Develop a NRW reduction operation plan of each SMA, including reduction target for review by Head of Distribution Department

Provisionally completed.Revision may be done if necessary.

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but provisionally completed in Garki I because of unsuccessful NRW reduction.Revision will be done in Garki I.

2-12 Review and approve NRW reduction operation plan of each SMA

Provisionally completed.Revision may be done if necessary.

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but not completed in Garki I because of unsuccessful NRW reduction.Revision will be done in Garki I.

2-13 Implement NRW reduction operations at each SMA

Provisionally completed.Further operations may be done if necessary.

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but not completed in Garki I because of unsuccessful NRW reduction.Further operations will be done in Garki I.

2-14 Monitor the progress of the NRW reduction operations of each SMA

Provisionally completed.Further monitoring may be done if necessary.

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but not completed in Garki I because of unsuccessful NRW reduction.Further operations will be done in Garki I.

2-15 Measure level of NRW of each SMA at the end of the respective operations

Provisionally completed.Detailed check and revision may be done if necessary.

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but not completed in Garki I because of unsuccessful NRW

Annex3-107

No Activity Previous Monitoring (as at Dec.2016)*Progress against Phase-1 Work Plan

Current Monitoring (as at Jul.2017)*Progress against Phase-2 Work Plan

reduction.Further operations will be done in Garki I.

2-16 Prepare a report on pilot projects, covering Activity 2-1~2-15

Provisionally completed.Detailed check may be done if necessary.

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but not completed in Garki I because of unsuccessful NRW reduction.Revision will be done after the completion of Activity 2-10 to 2-15.

2-17 Develop manuals for NRW reduction for Area Office managers and field operators (i.e. technical officers & meter readers), incl. audio visual materials

Provisionally completed.Revision may be done if necessary.

Progress: 50%, Behind: 0.0 months(Follow-up)Revision ongoing.Finalization will be done after the completion of Activity 2-10 to 2-16.

Annex3-108

[Activities for Output-3: A medium-term strategic plan of FCTWB for NRW reduction is developed, utilizing the results of Output-1&2.]

No Activity Previous Monitoring (as at Dec.2016)

Current Monitoring (as at Jul.2017)

3-1 Establish a Working Group for NRW reduction planning

Completed, but will be reviewed in Phase-2.

Reviewed and completed.

3-2 Review existing plans, implementation structure, on-the-job training mechanism, etc. related to NRW reduction at FCTWB

Completed, but will be reviewed in Phase-2.

Reviewed and Completed.Lack of HRD planning of FCTWB's staff.FCTWB should have comprehensive training programme including OJT and internal training.

3-3 Conduct hydraulic and water pressure distribution analyses of the pipeline networks

To be implemented in Phase-2.AGIS security has still hindered data import/export and analysis in spite of FCTA PS’s instruction.

Progress: 00%, Behind: 2.0 monthsTo be completed by November 2017.Close communication and feed-back with FCDA should be enhanced.Pipeline and customer information should be entered extensively into GIS for all service areas.

3-4 Develop outlines of the medium-term strategic plan and its annual NRW reduction plan (approval by the Director)

To be implemented in Phase-2. Progress: 25%, Behind: 0.0 monthsDraft content was prepared and officers were selected provisionally.Scenarios of NRW reduction strategic plan has been discussed.To be completed by November 2017.

3-5 Develop the first medium-term strategic plan (2018-2022) for approval by FCTA

To be implemented in Phase-2. Progress: 00%, Behind: 0.0 monthsTo be completed by March 2018.

3-6 Develop an annual NRW reduction plan based on the strategic plan as an integral part of an annual recurrent and capital plan of FCTWB for approval by FCTA

To be implemented in Phase-2. Progress: 00%, Behind: 0.0 monthsTo be completed by March 2018.

3-7 Develop a planning manual for NRW reduction

To be implemented in Phase-2. Progress: 00%, Behind: 0.0 monthsTo be completed by March 2018.

3-8 Review existing plans, activities and implementing structure, etc. related to water distribution management

Progress: 75%, Behind: 11.0 monthsDelayed as a result of delay in information submission from Area Offices.8 out of 13 Area Offices submitted the required information.There was difficulty in implementation due to dearth of as-built drawings which will have provided sufficient information on pipeline and appurtenances.

Progress: 80%, Behind: 0.0 monthsSome Area Offices submitted the required information.To be completed by October 2017.Close communication and feed-back among FCTWB's divisions should beenhanced.Pipeline and customer information should be entered extensively into GIS for all service areas.

3-9 Establish framework of water distribution management

Progress: 25%, Behind: 4.5 monthsDelayed as a result of delay in Activity 1-6 and 1-7.

Progress: 25%, Behind: 0.0 monthsTo be completed by October 2017.

Annex3-109

1-3 Achievement of Output

[Output-1: Level of NRW of the service area of FCTWB is monitored regularly.]

No Indicator Previous Monitoring (as at Dec.2016)

Current Monitoring (as at Jul.2017)

1a Record of monthly NRW ratio is kept by Distribution Department from the third quarter of the first (*replace by “second” in PDM2) year of the Project.

No achievement (delayed).Monthly NRW ratio based results of Activity 1-5 has not been still obtained due to delay in Activity 1-2to 1-4.In the current schedule, it is expected that monthly NRW ratio will be obtained from the second quarter of the third year.

None and delayed as a result of delay in Activities 1-2 to 1-5.

1b Monthly NRW ratio of the service area of FCTWB is reported to its monthly Joint Management Meeting from the third quarter of the first (*replace by “second” in PDM2) year of the Project.

No achievement (delayed).Same as the above in Indicator 1a.

None and delayed as a result of delay in Activities 1-2 to 1-5.

1c Quarterly NRW ratio of the service area of FCTWB is reported to the Board ofDirectors (*replace by “Management” in PDM2) of FCTWB from the third quarter of the first (*replace by “second” in PDM2) year of the Project.

No achievement (delayed).Quarterly NRW ratio based results of Activity 1-5 has not been still obtained due to delay in Activity 1-2to 1-4.In the current schedule, it is expected that quarterly NRW ratio will be obtained from Mar. 2017, the second quarter of the third year.

None and delayed as a result of delay in Activities 1-2 to 1-5.

1d Periodic records of data on water distribution management such as water flow of zonal meters and water pressure are kept by Distribution Department from the first quarter of the third year of the Project.

No achievement (as planned). None and delayed as a result of delay in Activities 1-6 and 1-7.

Verification of Achievement and Implementing ProcessAlthough the Project found out the failure of main units of bulk flow meters in the beginning of March 2017, FCTWB purchased spare parts from Japan and repaired them with support of JICA Expert Team for data acquisition to achieve Output-1. Also, based on preliminary investigation by FCTWB and JICA Expert Team, FCTWB has communicated with FCDA to discuss solutions to non-full water flow inside pipelines and interference along trunk mains by water flow from new water treatment plant (No.3&4) to water flow from old plant (No.1&2) at the upstream point of bulk flow meters.To avoid further delay, FCTWB has accomplished tax exemption for import of zonal meters, telemetric system and etc. procured from Japan.There are no problems in the implementing process during this monitoring period.

Annex3-110

[Output-2: Methods/operational procedures for effective NRW reduction are established through pilot projects at Pilot Metering Areas (PMAs) under pilot Area Offices.]

No Indicator Previous Monitoring (as at Dec.2016) Current Monitoring (as at Jul.2017)2a Decrease rate of NRW

ratio for each Sub Metering Area of a PMA reaches at least 80% of its target at the end of the respective NRW reduction operations.

Most of results did not reach the target level.Provisional NRW Ratio (%)

Before After Red.

Point

Gudu

SMA-1 52.0 62.9 -10.9

SMA-2 53.9 49.0 4.9

Jabi

SMA-2 47.6 48.0 -0.4

SMA-3 86.4 67.2 19.2

Garki I

SMA-1 86.6 82.9 3.7

SMA-2 79.0 85.0 -6.0

SMA-3 68.8 41.8 27.0

Detailed re-check of results and follow up activities to achieve the target level are immediately necessary by utilizinglessons and learnt.

Achieved in Gudu and Jabi pilot Area Offices, but not achieved in Garki I.NRW Ratio (%)

Bef Aft Red.

Point

Target After

Full (80%)

Gudu

SMA-1 52.0 14.3 37.7 26.0(31.2) OK

SMA-2 53.9 28.7 25.2 27.0(32.3) OK

Jabi

SMA-2 45.6 21.1 24.5 22.8(27.4) OK

SMA-3 87.6 42.6 45.0 43.8(52.6) OK

Garki I

SMA-1 85.1 62.2 22.9 42.6(51.1) No

SMA-2 74.8 78.2 -3.4 37.4(44.9) No

SMA-3 70.0 53.7 16.3 35.0(42.0) No

2b Technical manuals for Area Office managers and field operators (i.e. technical officers and meter readers), including audio visual materials, are approved by Head of Department (HoD) for Distribution and HoD for Commerce by the first quarter of the third year of the Project.

Technical manuals were prepared and provisionally approved.Revision may be necessary.

Technical manuals were prepared and provisionally approved, but reviewed and updated in Phase-2.

Verification of Achievement and Implementing ProcessUnder the circumstances that the Counterpart Fund 2017 has not been available as a result of non-passage of 2017 appropriation, the Project made efforts of implementation of pilot projects as follow-up activities to achieve the target in March and April 2017 with concentrated inputs including supervisors and supporters from the FCTWB Headquarters and other Area Offices.The activities related to pilot projects have been suspended from July 2017, but as soon as installation of zonal meters and solar powering systems is completed, the Project resumes the activities.There are no problems in the implementing process during this monitoring period.

Annex3-111

[Output-3: A medium-term strategic plan of FCTWB for NRW reduction is developed, utilizing the results of Output-1&2.]

No Indicator Previous Monitoring (as at Dec.2016) Current Monitoring (as at Jul.2017)3a By October 2017, draft

medium-term strategic plan for NRW reduction (2018-2022) is submitted by FCTWB to FCTA for review and approval.

No achievement (as planned). None (as planned).

3b By October 2017, an annual NRW reduction plan (2018) is incorporated in FCWTB’s annual recurrent and capital plan (2018) for submission to FCTA for review and approval.

No achievement (as planned). None (as planned).

3c A planning manual for NRW reduction is approved by the Director of FCTWB by the end of the Project.

No achievement (as planned). None (as planned).

3d By November 2016, framework of water distribution management is established.

No achievement (delayed).Framework has not been ready due to delay in Activity 1-6 and 1-7.

None and delayed. Framework has not been ready due to delay in Activity 1-6, 1-7, 3-8 and 3-9.

Verification of Achievement and Implementing ProcessThe activities related to medium-term strategic plan for NRW reduction have been suspended from July 2017, but as soon as installation of zonal meters and solar powering systems is completed, the Project resumes the activities.There are no problems in the implementing process during this monitoring period.

Annex3-112

1-4 Achievement of the Project Purpose

[Project Purpose: Capacity of FCTWB for NRW reduction is strengthened.]

No Indicator Previous Monitoring (as at Dec.2016) Current Monitoring (as at Jul.2017)a The medium-term strategic

plan for NRW reduction (2018-2022) is approved by FCTA by the end of the Project.

No achievement (as planned). None (as planned).

b NRW reduction operations of the first quarter of 2018 specified in the annual plan of the above plan are carried out according to the plan by FCTWB.

No achievement (as planned). None (as planned).

c Relevant staff of FCTWB (i.e. members of NRW Management Team and Pilot NRW Action Teams) become equipped with skills and knowledge necessary for NRW reduction according to the criteria set by the Project for each level.

Ongoing.Results of interim capacity assessment in Nov.-Dec. 2016 show that capacity developed has not reached to the criteria. Follow-up capacity development is necessary in Phase-2 of the Project.

Follow-up capacity development have been done in Phase-2 of the Project.

d NRW ratio of each PMA in the last quarter of the Project reaches its respective target (**).Note(**):Target for each PMA is expected to be determined by the end of the first quarter of the second year.

No achievement (as planned). None (as planned). Inflow data has been read in Gudu, but not in Jabi and Garki I.

Verification of Achievement and Implementing ProcessBudget constraint from the Nigerian side has slowed down the achievement of project purpose, particularly Indicator b.There are no problems in the implementing process during this monitoring period.

1-5 Changes of Risks and Actions for Mitigation

Following last physical year 2016, recent budget constraint of the Nigerian side including non-release or late-release of the Counterpart Fund has corresponded to an important assumption “A.Natural disaster / political instability / economic crisis that affect the Project activities do not occur.”in 2017, too. As an action discussed in the past project monitoring, taking over procurement of small materials for Pilot activities by the Japanese side, subsequent to the request from the Nigerian side, has mitigated this risk.

1-6 Progress of Actions undertaken by JICA

The JICA Expert Team procured small materials for the follow-up Pilot activities.

Annex3-113

1-7 Progress of Actions undertaken by Nigerian side

FCTWB cooperated with the JICA Expert Team for smooth procurement of small materials for the follow-up Pilot activities. FCTWB has requested FCTA for the immediate release of the Counterpart Fund.

1-8 Other remarkable/considerable issues related/affect to the project (such as other JICA's projects, activities of counterparts, other donors, private sectors, NGOs etc.)

(1) Personnel Reassignment of the FCTWB’s Project Members

In June 2017, the Director of FCTWB, Technical Managers (Heads of Distribution and Commerce) and other Project members including Pilot Area Managers were relocated. FCTWB needs to assure transfer of information, knowledge and lessons learned in the Project activities to his/her successor and other members.

(2) Delay in Release of Counterpart Fund 2017

Though national budget for 2017 was approved in June 2017, but FCT budget for 2017 is still in the process of the approval. Accordingly, the Counterpart Fund 2017 has not been released yet. The Nigerian side needs to keep in touch with JICA Expert Team on the status of FCT budget approval and release of the Counterpart Fund.

(3) Legal Instrument (Enabling Law) establishing autonomous FCTWB

Through deliberations of bills by the sub-committee for FCT, the FCTWB Bill was presented at public hearing and then passed to the National Assembly for approval. Hereafter, remaining steps are approvals by the National Assembly and then the President. In anticipation of autonomy in the near future, JICA Expert Team suggests FCTWB set up apreparatory committee or task-force to discuss solutions to various issues and challenges surrounding FCTWB as well as strengthening and improvement in management.

(4) Administrative Complication with respect to Commerce Operations

Mixture of customer categories, meter types, reading divisions and water tariff, etc. have caused inefficiency in commerce operations which leads to financial losses of FCTWB. JICA Expert Team suggests FCTWB to resolve the issues in consideration of streamlining, simplification and uniform management among relevant Units.

(5) Project Vehicle

Investigation of conditions of the project vehicle damaged by the traffic accident in March 2017 and arrangement of an alternate vehicle for implementing project activities are necessary. FCTWB will send staff in charge to the Federal Road Safety Corps in Lokoja for the investigation, and also will bring back then repair the vehicle if possible, or purchase a new vehicle by using

Annex3-114

Counterpart Fund if the conditions are critical.

(6) Situation of Actions raised in the past Monitoring

(6)-1: Action for “Involvement of Counterparts”One FCTWB staff belonging to Gudu Area Office has a high motivation to implement the NRW reduction activities by his effort outside the Pilot Metering Area based on action plan which was prepared by him in the training course in Hokkaido, Japan.From the beginning, the Project aims to promote such NRW reduction activities outside the Pilot Metering Area by the Nigerian self-effort, this is good example of the Project activities.Situation: He has identified a candidate project site, materials to be procured for the implementation of the action plan and prepared estimated cost. However, the budget for funding has not been approved.

(6)-2: Action for “Assignment of Counterparts”Considering sustainability of implementing NRW reduction based on a NRW reduction strategic plan to be prepared through Output 3 activities, it may be necessary for the Nigerian side to enhance project management skill for working level staff such as Head of Unit for example. Such project management skill should be enhanced through the Project activities. In addition, the existing operational structure should be reviewed.Situation: Remarkably, FCTWB created new unit “NRW Unit” consisting of a Unit Head and two staff in Distribution Department in March 2017, which deals with all NRW aspects. Since this establishment, NRW Unit has been always a center point in project implementation and project management skill is being developed through the Project.

(6)-3: Action for “Involvement of Relevant Organizations”FCTA has been involved well in the Project as the chairperson of Joint Coordination Committee (JCC) and also has assisted and advised the Project in dealing with issues including the Counterpart Fund and AGIS security. Situation: Due to non-responsive action by AGIS and then no relaxation in AGIS security, FCTWB decided to establish its own GIS which is separated from AGIS security.

(6)-4: Action for “Communication between Distribution Department and Commerce Department”

The JICA Expert Team reported that Distribution Department and Commerce Department have to implement the cross-cutting activities for NRW reduction. Both Departments understand the importance of collaboration and active communication; however they need to collaborate more to the success of the Project. Also, active participation of Commerce staff (FCTWB Headquarters) particularly in the field activities is a key to success of the Projectand improvement in water supply services.Situation: The newly-created “NRW Unit” is expected to work in conjunction with all

Annex3-115

stakeholders.

(6)-5: Action for “Necessity for Strengthening Partnership between FCDA and FCTWB”It is necessary for FCTWB to obtain the updated as-built drawings and information correctly and timely for proper operation, maintenance and implementing NRW reduction activities efficiently. However, FCWB has not been able to obtain the updated as-built drawings and information in respect of its operation and maintenance activities from FCDA charged with responsibility of providing infrastructure. This is as a result of lack of feedback system between the two sister agencies. So, FCTWB is encouraged to always share its operation and maintenance experiences with FCDA while FCDA is equally advised to carry along FCTWB in its water project implementation.Situation: The Project has communicated officially/bilaterally with FCDA for setting up further relationship and information sharing. Remarkably, through occasion of participating in the third training in Japan by delegation officials comprised of FCDA and FCTWB, their partnership has been more strengthened through shared awareness and knowledges.

(6)-6: Action for “Lack of the Quality Management”The monitoring survey mission found quality of information and performance as well as quality of constructed facilities is not properly managed by FCTWB. For example, (a) Information such as deliverables from FCTWB has lacked often accuracy, so this has led

to decrease in data reliability and duplication of effort.(b) There are many honeycombs on the surface of the concrete of constructed chambers for

the bulk flowmeter.(c) In Garki I Pilot area, FCTWB cannot read PMA flowmeter regularly because of mortar

plastering on entire concrete slab covers.(d) In Gudu Pilot area, inside of the chamber for PMA flowmeter is in muddy conditions

because FCTWB has not placed concrete slab covers.It is very important to pay attention to quality management in order to enhance the Project outcome with adequate performance, avoid further delay of the Project and keep sustainability through proper operation and maintenance.Situation: Quality management of FCTWB has been improved through joint supervision of construction of bulk/zonal meter chambers and solar power system installation, etc.

2 Delay of Work Schedule and/or Problems (if any)

2-1 Detail

(1) Delay of the Project (Output-1)

Same as the previous monitoring, the Project has been delayed for six (6) months from the original plan of operation, and also Project needs certain time frame to monitor the water

Annex3-116

production, consumption and NRW ratio. Without the monitoring, the Project cannot make a realistic NRW reduction strategic plan through the activities of Output 3, so that it is indispensable for securing the Project’s outcome.Available monitoring period of Activities 1-2 to 1-5 is insufficient, so the Project needs at least six months for monitoring the Activities 1-2 to 1-5.

(2) Data Acquisition by Bulk and Zonal Flow Meters (Output-1)

Through commissioning and/or periodical monitoring of bulk and zonal flow meters (ultrasonic meters), the Project found out that data acquisition is not always available due to non-full of water flow inside pipelines and also electrical challenges at bulk flow meters. Thus, the Project needs to solve this problem technically as soon as possible which leads to non-achievement of Activity 1-2 to 1-7.

(3) Irregular Billing (Output-1)

Billing has not been regularly done due to non-constant power supply and other operational challenges, however the situation has begun to improve. June bills were produced while July bills is in process.

(4) Unsuccessful Results of the Pilot Project (Output-2)

A series of follow-up activities and operations for NRW reduction in PMAs/SMAs were completed in April 2017, however should be repeated and monitored particularly in Garki I, because the targeted reduction in NRW ratio was not achieved. See the following table.

Table Reduction in NRW Ratio (Follow-Up)PMA/SMA Before (%) After (%) Reduction

PointTarget Ratio After (%)

Full (80% case)Acceptance

GuduSMA-1 52.0 14.3 37.7 26.0 (31.2) OKSMA-2 53.9 28.7 25.2 27.0 (32.3) OK

JabiSMA-2 45.6 21.1 24.5 22.8 (27.4) OKSMA-3 87.6 42.6 45.0 43.8 (52.6) OK

Garki ISMA-1 85.1 62.2 22.9 42.6 (51.1) NotSMA-2 74.8 78.2 +3.4 37.4 (44.9) NotSMA-3 70.0 53.7 16.3 35.0 (42.0) Not

2-2 Cause

(1) Delay of the Project (Output-1)

In the Phase-1, the chamber construction for bulk flow meters and procurement of necessary materials for pilot activities had delayed and suspended activities due to non-release of the

Annex3-117

Counterpart Fund in 2015 and 2016. These were solved by JICA’s intervention, particularly taking over chamber construction based on request from the Nigerian side. However, Activities 1-2 to 1-5 are still behind the schedule.

(2) Data Acquisition by Bulk and Zonal Flow Meters (Output-1)

One of possible causes seems to be interference along trunk mains by water flow from new water treatment plants (No.3&4) to water flow from old plants (No.1&2) at the upstream point of bulk flow meters. However essentially, the Project identifies main cause as the situation that water supply (production) does not meet water demand in the whole system of FCTWB.

(3) Irregular Billing (Output-1)

The inability of regular billing is attributed to non-constant power supply. Also, non-fully optimized billing application has caused disorder of billing operations.

(4) Unsuccessful Results of the Pilot Project (Output-2)

As a change of conditions, new inlet pipeline into a SMA was discovered at the last minute during the follow-up activities in Garki I, which brought confusion to the implementation and analysis. In consideration of characteristics of Garki I pilot area, the Project assumes that

Phase 2Clear Water

Tank

Phase 1Clear Water

Tank

DN1500mmDIP

DN

1500

mm

DIP

DN

1500

mm

DIP

DN

1200

mm

GRP

DN600mmGRP

Bwari

Reservoirs 2 & 5 Reservoirs 3 & 4 Kubwa/Gwako/Airport

DN1000mmSteel

Phase 3 & 4¥¥¥¥

CableUltrasonic Flow Meterand Chamber

Lower Usuma Treatment Works(Phase 1 & 2)

Chamber Chamber

¥¥¥¥

Operation House

Fence

Interference at Injection Point

Annex3-118

missing major consumers in the list and undiscovered inlet/outlet or connections caused unexpected results of the pilot project.

2-3 Action to be taken

(1) Delay of the Project (Output-1)

In the past monitoring, the Nigerian side requested to the Japanese side to extend the project period in order to secure the necessary time frame to monitor the water production, consumption and NRW ratio, then the Japanese side agreed it through approval of the past monitoring sheets by the JICA headquarters. So, the Project period will be extended for six months for monitoring the Activities 1-2 to 1-5.

(2) Data Acquisition by Bulk and Zonal Flow Meters (Output-1)

The Project continues to monitor water flow. As proposed by the Nigerian side, the Project identifies how to estimate water supply (production) based on available and reliable data which the Project can obtain with support of JICA Expert Team. And, FCTWB solves electrical challenges of bulk meters immediately after detecting the cause.

(3) Irregular Billing (Output-1)

Improvement in power supply conditions for resumption of regular billing has been addressed in FCTWB since June 2017. The updated billing system and its operation are re-evaluated holistically and FCTWB reviews and prepares SOP for billing operations with support of JICA Expert Team.

(4) Unsuccessful Results of the Pilot Project (Output-2)

As further follow-up activities, the Project repeats NRW reduction operations with focusing on major consumers in Garki I pilot area. Even if the operations lead to unsuccessful results again,FCTWB identifies factors responsible and analyzes cost-benefit.

2-4 Roles of Responsible Persons/Organization

[Nigerian Side]

(1) Delay of the Project (Output-1)

The Nigerian side signed the amendment of Record of Discussion (R/D) to extend the Project period in the end of December 2016, so will proceed to revision of PDM (PDM3 to PDM4) for this extension.

(2) Data Acquisition by Bulk and Zonal Flow Meters (Output-1)

Annex3-119

FCTWB gathers all necessary data for the estimation of water supply (production) and distribution with the support of JICA Expert Team (effective measured data, proportional ratio among trunk and/or distribution mains, operation hours and any other useful data).

(3) Irregular Billing (Output-1)

FCTWB keeps constant power supply improving for continuous billing operations with necessary provisions. Also, FCTWB coordinates the system integrator and relevant Units such as MIS, billing and AMR to re-evaluate the numerous challenges of billing system operations and then solves them by reviewing and preparing SOP.

(4) Unsuccessful Results of the Pilot Project (Output-2)

FCTWB repeats Activity 2-10 to 2-15 to reduce NRW to a certain degree as further follow-upactivities with concentrated inputs including manpower, immediately after the completion of ongoing Activity 1-6.

[Japanese Side]

(1) Delay of the Project (Output-1)

The Japanese side signed the amendment of Record of Discussion (R/D) to extend the Project period in the end of December 2016, so will proceed to revision of PDM (PDM3 to PDM4) for this extension.

(2) Data Acquisition by Bulk and Zonal Flow Meters (Output-1)

JICA Expert Team supports FCTWB to identify how to estimate water supply (production) based on available and reliable data which the Project can obtain.

(3) Irregular Billing (Output-1)

JICA Expert Team supports FCTWB on re-evaluation of the system operations, also review and preparation of SOP.

(4) Unsuccessful Results of the Pilot Project (Output-2)

JICA Expert Team supports FCTWB to repeat NRW reduction operations with focusing on major consumers in Garki I pilot area, identify factors responsible and analyze cost-benefit.

3 Modification of the Project Implementation Plan

3-1 Plan of Operation

In accordance with extension of project period for six months through revision of PDM (PDM3 to

Annex3-120

PDM4), the Project will extend all relevant activities and allocate necessary inputs for the extended period in Plan of Operation (PO3 to PO4).

3-2 Other modifications on detailed implementation plan

None.

4 Preparation by Nigerian side toward after completion of the Project

To be considered.

II. Project Monitoring Sheet I & II (as attached)

Annex Annex-1: List of Equipment for the Project Annex-2: The Third Training in JapanAnnex-3: Participants in Preparation of Project Monitoring Sheets and Photos

Annex3-121

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d an

d de

term

ined

in d

evel

opin

g th

e ou

tline

of t

he s

trate

gic

plan

(thr

ough

Act

ivity

3-4

).

2. M

etho

ds/o

pera

tiona

l pro

cedu

res

for e

ffect

ive

NR

W re

duct

ion

are

esta

blis

hed

thro

ugh

pilo

t pro

ject

s at

Pilo

t Met

erin

g A

reas

(PM

As)

und

erpi

lot A

rea

Offi

ces

(*1)

2a. D

ecre

ase

rate

of N

RW

ratio

for e

ach

Sub

Met

erin

g A

rea

of a

PM

A re

ache

sat

leas

t 80%

of i

ts ta

rget

at t

he e

nd o

f the

resp

ectiv

e N

RW

redu

ctio

n op

erat

ions

.2b

. Tec

hnic

al m

anua

ls fo

r Are

a O

ffice

man

ager

s an

d fie

ld o

pera

tors

(i.e

.te

chni

cal o

ffice

rs a

nd m

eter

read

ers)

, inc

ludi

ng a

udio

vis

ual m

ater

ials

, are

appr

oved

by

Hea

d of

Dep

artm

ent (

HoD

) for

Dis

tribu

tion

and

HoD

for C

omm

erce

by th

e fir

st q

uarte

r of t

he th

ird y

ear o

f the

Pro

ject

.

2a. R

ecor

d of

NR

W ra

tio k

ept

by th

e D

istri

butio

n D

epar

tmen

t2b

. Dat

e of

app

rova

l of t

hem

anua

ls

Indi

cato

r 2a:

Ach

ieve

d in

Gud

u an

d Ja

bi p

ilot A

rea

Offi

ces,

but

not

ach

ieve

d in

Gar

ki I.

Indi

cato

r 2b :

Tec

hnic

alm

anua

ls w

ere

prep

ared

and

prov

isio

nally

app

rove

d, b

utre

view

ed a

nd u

pdat

ed in

Pha

se-2

.

Indi

cato

r 1a&

1b&

1c: N

one

and

dela

yed

as a

resu

lt of

dela

y in

Act

iviti

es 1

-2 to

1-5

.In

dica

tor 1

d : N

one

and

dela

yed

as a

resu

lt of

del

ayin

Act

iviti

es 1

-6 a

nd 1

-7.

3. A

med

ium

-term

stra

tegi

c pl

an o

f FC

TWB

for N

RW

redu

ctio

n is

deve

lope

d, u

tiliz

ing

the

resu

lts o

f Out

put 1

-2 (*

2)3a

. By

Oct

ober

201

7, d

raft

med

ium

-term

stra

tegi

c pl

an fo

r NR

W re

duct

ion

(201

8-20

22) i

s su

bmitt

ed b

y FC

TWB

to F

CTA

for r

evie

w a

nd a

ppro

val.

3b. B

y O

ctob

er 2

017,

an

annu

al N

RW

redu

ctio

n pl

an (2

018)

is in

corp

orat

ed in

FCW

TB’s

ann

ual r

ecur

rent

and

cap

ital p

lan

(201

8) fo

r sub

mis

sion

to F

CTA

for

revi

ew a

nd a

ppro

val.

3c. A

pla

nnin

g m

anua

l for

NR

W re

duct

ion

is a

ppro

ved

by th

e D

irect

or o

fFC

TWB

by

the

end

of th

e P

roje

ct.

3d. B

y N

ovem

ber 2

016,

fram

ewor

k of

wat

er d

istri

butio

n m

anag

emen

t is

esta

blis

hed.

3a&

3b. D

ate

of o

ffici

al le

tter

subm

ittin

g dr

aft s

trate

gic

plan

and

annu

al re

curre

nt a

ndca

pita

l pla

n3c

. Dat

e of

app

rova

l of t

hem

anua

l3d

. Im

plem

entin

g st

ruct

ure

and

wor

kflo

w o

f wat

er d

istri

butio

nm

anag

emen

t

Indi

cato

r 3a:

Non

e.In

dica

tor 3

b: N

one.

Indi

cato

r 3c:

Non

e.In

dica

tor 3

d: N

one

and

dela

yed.

Fra

mew

ork

has

not

been

read

y du

e to

del

ay in

Act

ivity

1-6

, 1-7

, 3-8

and

3-9

.

1. L

evel

of N

RW

of b

oth

the

serv

ice

area

of F

CW

TB a

nd w

ater

dist

ribut

ion

area

s is

mon

itore

d re

gula

rly1a

. Rec

ord

of m

onth

ly N

RW

ratio

is k

ept b

y D

istri

butio

n D

epar

tmen

t fro

m th

eth

ird q

uarte

r of t

he s

econ

d ye

ar o

f the

Pro

ject

.1b

. Mon

thly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

is re

porte

d to

its

mon

thly

Join

t Man

agem

ent M

eetin

g fro

m th

e th

ird q

uarte

r of t

he s

econ

d ye

ar o

f the

Pro

ject

.1c

. Qua

rterly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

is re

porte

d to

Man

agem

ent o

f FC

TWB

from

the

third

qua

rter o

f the

sec

ond

year

of t

he P

roje

ct.

1d. P

erio

dic

reco

rds

of d

ata

on w

ater

dis

tribu

tion

man

agem

ent s

uch

as w

ater

flow

of z

onal

met

ers

and

wat

er p

ress

ure

are

kept

by

Dis

tribu

tion

Dep

artm

ent

from

the

first

qua

rter o

f the

third

yea

r of t

he P

roje

ct.

1a. M

onth

ly re

cord

of N

RW

ratio

1b&

1c. M

ater

ial f

or m

eetin

gssu

bmitt

ed b

y th

e D

istri

butio

nD

epar

tmen

t1d

. Per

iodi

c re

cord

s of

dat

a on

wat

er d

istri

butio

n m

anag

emen

t

Annex3-122

PM

For

m 3

-2 P

roje

ct M

onito

ring

She

et I

Activ

ities

Im

port

ant A

ssum

ptio

nTh

e N

iger

ian

Side

The

Japa

nese

Sid

e

Pre-

Con

ditio

ns

Not

e (*

3) S

elec

tion

crite

ria o

f PM

A a

re a

s fo

llow

s: (i

) Saf

ety

for n

ight

wor

ks is

sec

ured

in m

easu

ring

min

imum

nig

ht fl

ow: (

ii) D

istri

butio

n ne

twor

k is

sep

arat

ed a

nd it

is e

asy

to is

olat

e it

in m

easu

ring

NR

W ra

tio: a

nd (i

ii) N

RW

ratio

is s

uppo

sedl

y hi

gh.

Not

e (*

4) W

orki

ng G

roup

for N

RW

pla

nnin

g w

ould

con

sist

of P

roje

ct M

anag

er (a

s ch

air),

Dep

uty

Pro

ject

Man

ager

, Tec

hnic

al M

anag

ers,

Hea

d of

Fin

ance

Dep

t., H

ead

of P

rodu

ctio

n D

ept.,

Hea

d of

PR

S U

nit,

and

mem

bers

of N

RW

Man

agem

ent T

eam

.

Inpu

tsA

. Nat

ural

dis

aste

r / p

oliti

cal /

inst

abili

ty/ e

cono

mic

cris

is th

at a

ffect

the

Pro

ject

activ

ities

do

not o

ccur

.1-

1 In

stal

l bul

k m

eter

s to

wat

er tr

eatm

ent p

lant

s 1

and

21-

2 M

easu

re m

onth

ly w

ater

pro

duct

ion

of w

ater

trea

tmen

t pla

nts

1, 2

, 3an

d 4

1-3

Tally

the

abov

e w

ater

pro

duct

ion

data

mon

thly

1-4

Cal

cula

te th

e m

onth

ly w

ater

con

sum

ptio

n ba

sed

on th

e bi

lling

dat

a1-

5 C

alcu

late

mon

thly

NR

W ra

tio o

f the

ser

vice

are

a of

FC

TWB

usi

ng th

eda

ta o

btai

ned

from

Act

ivity

1-3

and

1-4

1-6

Inst

all z

onal

met

ers,

wat

er p

ress

ure

sens

or a

nd p

ilot r

emot

em

onito

ring

(tele

met

ry) s

yste

m1-

7 M

easu

re a

nd c

olle

ct d

ata

for w

ater

dis

tribu

tion

man

agem

ent s

uch

asw

ater

flow

of z

onal

met

ers

and

wat

er p

ress

ure

Proj

ect P

erso

nnel

1. P

roje

ct D

irect

or: D

irect

or o

f Eco

nom

ic P

lann

ing,

Res

earc

h an

d S

tatis

ticD

epar

tmen

t, FC

TA2.

Pro

ject

Man

ager

: Dire

ctor

of F

CTW

B3.

Dep

uty

Pro

ject

Man

ager

: HoD

for A

dmin

istra

tion

and

Sup

ply/

FCTW

B4.

Tec

hnic

al M

anag

ers

(Als

o Le

ader

s of

NR

W M

anag

emen

t Tea

m):

HoD

for

Dis

tribu

tion

and

HoD

for C

omm

erce

/FC

TWB

5. M

embe

rs o

f NR

W M

anag

emen

t Tea

m (F

CTW

B):

- Hea

d of

Spe

cial

Pro

ject

Uni

t of D

istri

butio

n D

epar

tmen

t (as

Coo

rdin

ator

)- R

elev

ant H

ead

of U

nit (

HoU

) and

offi

cers

of t

he D

istri

butio

n D

epar

tmen

t,C

omm

erce

Dep

artm

ent,

and

Adm

inis

tratio

n an

d S

uppl

y D

epar

tmen

t6.

Hea

ds o

f oth

er re

leva

nt D

epar

tmen

ts a

nd U

nit o

f FC

TWB

: HoD

for F

inan

ce,

HoD

for P

rodu

ctio

n, H

oU fo

r Pla

nnin

g R

esea

rch

and

Sta

tistic

s (P

RS

)7.

Mem

bers

of N

RW

Act

ion

Team

: Are

a M

anag

er, A

ssis

tant

Are

a M

anag

er(D

istri

butio

n), A

ssis

tant

Are

a M

anag

er (C

omm

erce

), te

chni

cal o

ffice

rs(D

istri

butio

n) a

nd m

eter

read

ers

(Com

mer

ce) o

f eac

h pi

lot A

rea

Offi

ce8.

Oth

er p

erso

nnel

mut

ually

agr

eed

upon

as

nece

ssar

y

Japa

nese

Exp

erts

1. C

hief

Adv

isor

/ N

RW

Red

uctio

n P

lann

ing

/ Wat

erD

istri

butio

n M

anag

emen

t 12.

Dep

uty

Chi

ef A

dvis

or /

NR

WR

educ

tion

Pla

nnin

g3.

NR

W R

educ

tion

Ope

ratio

nsM

anag

emen

t4.

Lea

kage

Det

ectio

nTe

chno

logy

5. C

omm

erci

al L

oss

6. H

ydra

ulic

Ana

lysi

s / G

IS7.

Pro

cure

men

t Man

age'

t /C

oord

inat

or8.

Fac

ility

Des

ign

/ Con

stru

ctio

nS

uper

visi

on9.

Equ

ipm

ent D

esig

n /

Inst

alla

tion

10. W

ater

Dis

tribu

tion

Man

agem

ent 2

11. R

emot

e M

onito

ring

12. O

ther

exp

erts

mut

ually

agre

ed u

pon

as n

eces

sary

2-1

Rev

iew

exi

stin

g N

RW

redu

ctio

n op

erat

ions

at e

ach

pilo

t Are

a O

ffice

2-2

Con

duct

cap

acity

ass

essm

ent o

f the

rele

vant

sta

ff of

eac

h pi

lot A

rea

Offi

ce2-

3 Id

entif

y an

d se

lect

a P

ilot M

eter

ing

Are

a (P

MA

) for

eac

h pi

lot A

rea

Offi

ce b

ased

on

the

sele

ctio

n cr

iteria

of P

MA

(*3)

2-4

Pre

pare

/upd

ate

dist

ribut

ion

netw

ork

draw

ings

for e

ach

PM

A2-

5 In

stal

l wat

er fl

ow m

eter

s to

eac

h P

MA

and

mea

sure

in/o

utflo

ws

mon

thly

2-6

Zone

eac

h P

MA

into

Sub

Met

erin

g A

reas

(SM

A)

2-7

Isol

ate

a S

MA

by

inst

allin

g va

lves

2-8

Upd

ate

the

dist

ribut

ion

netw

ork

draw

ings

for e

ach

SM

A2-

9 M

easu

re a

n in

itial

leve

l of N

RW

of e

ach

SM

A2-

10 D

etec

t tar

get N

RW

com

pone

nts

(i.e.

invi

sibl

e le

akag

e, c

usto

mer

met

er m

alfu

nctio

n, a

nd il

lega

l con

nect

ion)

of e

ach

SM

A2-

11 D

evel

op a

NR

W re

duct

ion

oper

atio

n pl

an o

f eac

h S

MA

,inc

ludi

ngre

duct

ion

targ

et, f

or re

view

by

Hea

d of

Dis

tribu

tion

Dep

artm

ent

2-12

Rev

iew

and

app

rove

NR

W re

duct

ion

oper

atio

n pl

an o

f eac

h S

MA

2-13

Impl

emen

t the

NR

W re

duct

ion

oper

atio

ns a

t eac

h S

MA

2-14

Mon

itor t

he p

rogr

ess

of th

e N

RW

redu

ctio

n op

erat

ions

of e

ach

SM

A2-

15 M

easu

re le

vel o

f NR

W o

f eac

h S

MA

at t

he e

nd o

f the

resp

ectiv

eop

erat

ions

2-16

Pre

pare

a re

port

on p

ilot p

roje

cts,

cov

erin

g A

ctiv

ity 2

-1~2

-15

2-17

Dev

elop

man

uals

for N

RW

redu

ctio

n fo

r Are

a O

ffice

man

ager

s an

dfie

ld o

pera

tors

(i.e

. tec

hnic

al o

ffice

rs a

nd m

eter

read

ers)

, inc

ludi

ng a

udio

visu

al m

ater

ials

A. F

urni

shed

offi

ces

for J

apan

ese

Exp

erts

are

sec

ured

at t

heH

eadq

uarte

rs a

nd e

ach

Pilo

t Are

aO

ffice

of F

CTW

B.

B. P

roje

ct P

erso

nnel

is a

ssig

ned

with

the

final

ized

list

.

Equi

pmen

t1.

Bul

k m

eter

s an

d lo

gger

s fo

rw

ater

trea

tmen

t pla

nts

2. W

ater

flow

met

ers,

val

ves,

and

cust

omer

met

ers

for S

MA

3. L

eaka

ge d

etec

tion

equi

pmen

t for

PM

A4.

Pip

e re

pair

equi

pmen

t for

PM

A5.

Veh

icle

s (P

ick-

ups)

6. G

ener

ator

for p

roje

ct o

ffice

7. Z

onal

met

ers,

logg

ers

and

wat

er p

ress

ure

sens

ors

8. T

elem

etric

mon

itorin

gsy

stem

with

sta

ndby

pow

erge

nera

ting

faci

lity

for s

elec

ted

zona

l met

er(s

) and

/or w

ater

pres

sure

sen

sor(s

).9.

Oth

er e

quip

men

t mut

ually

agre

ed u

pon

as n

eces

sary

Land

, Bui

ldin

g an

d Fa

cilit

ies

1. O

ffice

bui

ldin

g an

d fa

cilit

ies

nece

ssar

y fo

r the

impl

emen

tatio

n of

the

Pro

ject

2. O

ffice

spa

ces

and

nece

ssar

y fa

cilit

ies

for t

he J

apan

ese

Exp

erts

at t

heFC

TWB

Hea

dqua

rters

and

eac

h pi

lot A

rea

Offi

ce, i

nclu

ding

inte

rnet

con

nect

ion

and

air c

ondi

tione

rs3.

Cha

mbe

rs fo

rflow

met

ers

and

valv

es fo

r the

sel

ecte

d P

MA

s/S

MA

s.4.

Ele

ctric

wiri

ng to

bul

k/zo

nal m

eter

s, lo

gger

s an

d pr

essu

re s

enso

rs.

5. O

ther

faci

litie

s m

utua

lly a

gree

d up

on a

s ne

cess

ary

Issu

es &

Cou

nter

mea

sure

s(1

) Del

ay o

f the

Pro

ject

(Out

put-1

)Is

sue:

Ava

ilabl

e m

onito

ring

perio

d of

Act

iviti

es 1

-2 to

1-5

is in

suffi

cien

t, so

the

Pro

ject

need

s at

leas

t six

mon

ths

for m

onito

ring

the

Act

iviti

es 1

-2 to

1-5

.C

ount

erm

easu

res:

The

Pro

ject

per

iod

will

be

exte

nded

for s

ix m

onth

s fo

r mon

itorin

g th

eA

ctiv

ities

1-2

to 1

-5. R

ecor

d of

Dis

cuss

ion

was

am

ende

d fo

r thi

s ex

tens

ion

in D

ec.

2016

, but

PD

M h

as n

ot b

een

revi

sed.

(2) D

ata

Acqu

isiti

on b

y B

ulk

and

Zona

l Flo

w M

eter

s (O

utpu

t-1)

Issu

e : T

he P

roje

ct fo

und

out t

hat d

ata

acqu

isiti

on is

not

alw

ays

avai

labl

e du

e to

non

-full

of w

ater

flow

insi

de p

ipel

ines

of b

ulk

met

ers

as w

ell a

s po

ssib

ly z

onal

met

ers,

and

als

obu

lk m

eter

s ha

s su

ffere

d fro

m e

lect

rical

cha

lleng

es.

Cou

nter

mea

sure

s: T

he P

roje

ct c

ontin

ues

to m

onito

r wat

er fl

ow. T

he P

roje

ct id

entif

ies

how

to e

stim

ate

wat

er s

uppl

y (p

rodu

ctio

n) b

ased

on

avai

labl

e an

d re

liabl

e da

ta w

hich

the

Pro

ject

can

obt

ain

with

sup

port

of J

ICA

Exp

ert T

eam

. And

, FC

TWB

sol

ves

elec

trica

lch

alle

nges

of b

ulk

met

ers

imm

edia

tely

afte

r det

ectin

g th

e ca

use.

(3) I

rreg

ular

Bill

ing

(Out

put-1

)Is

sue:

Bill

ing

has

not b

een

regu

larly

don

e du

e to

non

-con

stan

t pow

er s

uppl

y an

d ot

her

oper

atio

nal c

halle

nges

, how

ever

the

situ

atio

n ha

s be

gun

to im

prov

e.C

ount

erm

easu

res :

The

Nig

eria

n si

de k

eeps

add

ress

ing

impr

ovem

ent i

n po

wer

sup

ply,

and

re-e

valu

ates

upd

ated

biil

ling

syst

em o

pera

tions

hol

istic

ally

, the

n re

view

s an

dpr

epar

es S

OP

with

sup

port

of J

ICA

Exp

ert T

eam

.

(4) U

nsuc

cess

ful R

esul

ts o

f the

Pilo

t Pro

ject

(Out

put-2

)Is

sue:

Fol

low

-up

activ

ities

for N

RW

redu

ctio

n in

PM

As/

SM

As

wer

e co

nduc

ted,

how

ever

the

decr

ease

in N

RW

ratio

in G

arki

I is

not

enc

oura

ging

.C

ount

erm

easu

res:

The

Pro

ject

nee

ds to

repe

at N

RW

redu

ctio

n in

Gar

ki I

pilo

t Are

aO

ffice

to a

chie

ve th

e ta

rget

.

Loca

l Cos

ts1.

Cos

t for

inst

alla

tion,

ope

ratio

n an

d m

aint

enan

ce o

f the

pro

vide

d eq

uipm

ent

and

cost

for p

ipe

repa

ir at

PM

As

2. A

dmin

istra

tion

and

oper

atio

nal c

osts

, inc

ludi

ng c

ost f

or lo

cal t

rave

l for

the

Pro

ject

Per

sonn

el, d

emur

rage

at l

ocal

cus

tom

s po

int,

licen

sing

cos

t of r

adio

appl

icat

ion

and

cost

for c

omm

unic

atio

n of

tele

met

ric d

evic

e fo

r sel

ecte

d zo

nal

met

er(s

) and

wat

er p

ress

ure

sens

or(s

)3.

Oth

er c

osts

mut

ually

agr

eed

upon

as

nece

ssar

y

3-1

Est

ablis

h a

Wor

king

Gro

up fo

r NR

W p

lann

ing

(*4)

3-2

Rev

iew

exi

stin

g pl

ans,

impl

emen

tatio

n st

ruct

ure,

on-

the-

job

train

ing

mec

hani

sm, e

tc. r

elat

ed to

NR

W re

duct

ion

at F

CTW

B3-

3 C

ondu

ct h

ydra

ulic

and

wat

er p

ress

ure

dist

ribut

ion

anal

yses

of t

hepi

pelin

e ne

twor

ks3-

4 D

evel

op o

utlin

es o

f the

med

ium

-term

stra

tegi

c pl

an a

nd it

s an

nual

NR

W re

duct

ion

plan

3-5

Dev

elop

the

first

med

ium

-term

stra

tegi

c pl

an (2

018-

2022

) for

app

rova

lby

FC

TA3-

6 D

evel

op a

n an

nual

NR

W re

duct

ion

plan

bas

ed o

n th

e st

rate

gic

plan

as a

n in

tegr

al p

art o

f an

annu

al re

curre

nt a

nd c

apita

l pla

n of

FC

TWB

for

appr

oval

by

FCTA

3-7

Dev

elop

a p

lann

ing

man

ual f

or N

RW

redu

ctio

n3-

8 R

evie

w e

xist

ing

plan

s, a

ctiv

ities

and

impl

emen

ting

stru

ctur

e, e

tc.

rela

ted

to w

ater

dis

tribu

tion

man

agem

ent

3-9

Est

ablis

h fra

mew

ork

of w

ater

dis

tribu

tion

man

agem

ent

Faci

litie

s1.

Mod

ifica

tion

of e

xist

ing

billi

ngsy

stem

2. C

ham

bers

for b

ulk

met

ers

for

wat

er tr

eatm

ent p

lant

s, z

onal

met

ers

and

wat

er p

ress

ure

sens

ors

Trai

ning

of t

he N

iger

ian

Proj

ect P

erso

nnel

1. F

our p

erso

ns m

utua

llyag

reed

upo

n w

ill b

e tra

ined

inJa

pan

annu

ally

2. G

IS tr

aini

ng in

Nig

eria

Annex3-123

Proj

ect T

itle:

The

Fed

eral

Capi

tal T

errit

ory R

educ

tion

of N

on-R

even

ue W

ater

Pro

ject

Moni

torin

g: 31

July.

2017

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Achie

veme

ntIss

ue &

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

3132

3334

3536

3738

3940

4142

4344

4546

4748

Coun

terme

asur

esOu

tput

-11-

1W

/PSu

rvey

Instal

lation

Revis

edAc

tual

Susp

ende

dSu

spen

ded

Instal

lation

1-2

W/P

Revis

edAc

tual

Meter

Fau

ltsRe

pair

Obse

rvatio

n

1-3

W/P

Revis

edAc

tual

Susp

ende

d

1-4

W/P

Revie

wSy

stem

Modif

icatio

nRe

vised

Actua

lCo

ncep

tSp

ecific

ation

Spec

ificati

onMo

difica

tion

Susp

ende

dZo

nal C

oding

1-5

W/P

Revis

edAc

tual

Susp

ende

d

1-6

W/P

Suve

ry &

Desig

nCo

nstru

ction

Instal

lation

Revis

edCu

stom

Clea

ranc

eSo

larIns

tallat

ionAc

tual

Tend

erTe

nder

1-7

W/P

None

.Re

vised

Actua

l

Outp

ut-2

2-1

W/P

Revis

edAc

tual

2-2

W/P

Base

line

Inter

im-1

Revis

edInt

erim

2Fin

alAc

tual

2-3

W/P

Revis

edAc

tual

2-4

W/P

Revis

edAc

tual

2-5

W/P

Revis

edAc

tual

Susp

ende

d

2-6

W/P

Revis

edAc

tual

2-7

W/P

Revis

edFo

llow-

UpAc

tual

Susp

ende

dSu

spen

ded d

ue to

Acti

vity 1

-6.

2-8

W/P

Revis

edFo

llow-

UpAc

tual

Susp

ende

d due

to A

ctivit

y 1-6

.

2-9

W/P

Revis

edFo

llow-

UpAc

tual

Susp

ende

d due

to A

ctivit

y 1-6

.

2-10

W/P

Revis

edFo

llow-

UpAc

tual

Susp

ende

d due

to A

ctivit

y 1-6

.

2-11

W/P

Revis

edFo

llow-

UpAc

tual

Susp

ende

d due

to A

ctivit

y 1-6

.

2-12

W/P

Revis

edFo

llow-

UpAc

tual

Susp

ende

d due

to A

ctivit

y 1-6

.

Proj

ect M

onito

ring

Shee

t II (

Plan

of O

pera

tions

)PP

O3

Plan

of S

ched

ule a

nd A

ctua

l Wor

k Per

iod

Activ

ities

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

May

Jun

Jul

Aug

Sep

Leve

l of N

RW o

f bot

hth

e ser

vice a

rea o

fFC

WTB

and

wate

rdi

strib

utio

n ar

eas i

sm

onito

red

regu

larly

Instal

l bulk

mete

rs to

water

trea

tmen

tpla

nts 1

and 2

Meas

ure m

onthl

y wate

r pro

ducti

on of

water

trea

tmen

t plan

ts 1,

2, 3,

and 4

Tally

the a

bove

wate

r pro

ducti

on da

tamo

nthly

Calcu

late t

he m

onthl

y wate

rco

nsum

ption

base

d on t

he bi

lling d

ata

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

-Co

mplet

ed.

-

Prog

ress

: 100

%10

0% 75%

50%

25%

Delay

ed.

None

.Flo

w da

ta me

asur

emen

t has

not a

lway

s bee

n ava

ilable

,wh

ich is

due t

o non

-full o

f wate

r flow

insid

e pipe

lines

and

electr

ical c

halle

nges

(fus

e bur

ning)

.Th

e Pro

ject n

eeds

at le

ast 6

mon

ths fo

r mon

itorin

g this

Activ

ity.

Prog

ress

: 00%

Behin

d: 7.0

mon

ths(P

h2)

100% 75

%

50%

25%

Delay

ed as

a re

sult o

f dela

y in

Activ

ity 1-

2.No

ne.

The P

rojec

t nee

ds at

leas

t 6 m

onths

for m

onito

ring t

hisAc

tivity

.

Prog

ress

: 00%

Behin

d: 7.0

mon

ths(P

h2)

100% 75

%

50%

25%

Comp

leted

(billin

g sys

temmo

difica

tion o

nly)..

FCT

WB

has

colle

cted i

nform

ation

of re

turne

d bills

and h

as de

activ

ated t

hem.

The

retur

ned b

ills ca

use i

nacc

urac

y of

calcu

lating

NRW

ratio

.

Calcu

lation

pend

ing.

Zona

l cod

ing is

ongo

ing fo

r wate

r dist

ributi

onma

nage

ment.

The P

rojec

t nee

ds at

leas

t 6 m

onths

for m

onito

ring t

hisAc

tivity

.Re

-eva

luatio

n and

upda

te of

the m

odifie

d billin

g sys

tem is

nece

ssar

y. Co

nstan

t pow

er su

pply,

adeq

uate

prov

ision

for

cons

umab

les an

d SOP

are n

eces

sary.

Prog

ress

: 100

%Be

hind:

7.0 m

onths

(Ph2

)

100% 75

%

50%

25%

Calcu

late m

onthl

y NRW

ratio

of th

ese

rvice

area

of F

CTW

B us

ing th

e data

obtai

ned f

rom

Activ

ity 1-

3 and

1-4

Delay

ed as

a re

sult o

f dela

y in

Activ

ity 1-

3 and

1-4.

None

.Th

e Pro

ject n

eeds

at le

ast 6

mon

ths fo

r mon

itorin

g this

Activ

ity.

Prog

ress

: 00%

Behin

d: 7.0

mon

ths(P

h2)

100% 75

%

50%

25%

Instal

l zon

al me

ters,

water

pres

sure

sens

or an

d pilo

t rem

ote m

onito

ring

(telem

etry)

syste

m

Delay

ed.

Equip

ment

from

Japa

n suc

h as z

onal

meter

s was

deliv

ered

and h

ande

d ove

r to F

CTW

B. In

stalla

tion i

son

going

by F

CTW

B wi

th su

ppor

t of J

ICA

Expe

rt Te

am.

Solar

syste

ms w

ere p

rocu

red b

y JIC

A in

Nige

ria an

dins

tallat

ion is

ongo

ing by

the N

igeria

n sup

plier

.

Settin

g-up

of zo

nal m

eters

has n

ot be

en do

ne pr

oper

lydu

e to n

on-fu

ll of w

ater f

low in

side p

ipelin

es (A

utoma

ticGa

in Ad

justm

ent fo

r data

corre

ction

).Co

nstan

t pow

er su

pply

and a

dequ

ate pr

ovisi

on fo

rlog

istics

are n

eces

sary.

Prog

ress

: 95%

Behin

d: 0.0

mon

ths(P

h2)

100% 75

%

50%

25%

Meas

ure a

nd co

llect

data

for w

ater

distrib

ution

man

agem

ent s

uch a

swa

ter flo

w of

zona

l mete

rs an

d wate

r

Not c

omple

ted in

Pha

se-1

as a

resu

ltof

delay

in A

ctivit

y 1-6

.Th

e Acti

vity w

ill be

imple

mente

d afte

r the

comp

letion

ofAc

tivity

1-6.

pres

sure

Prog

ress

: 00%

Behin

d: 0.0

mon

ths10

0% 75%

50%

25%

Meth

ods/o

pera

tiona

lpr

oced

ures

for

effe

ctive

NRW

redu

ctio

n ar

ees

tabl

ished

thro

ugh

pilo

t pro

jects

at P

ilot

Mete

ring

Area

s (PM

As)

unde

r pilo

t Are

a Offi

ces

Revie

w ex

isting

NRW

redu

ction

oper

ation

s at e

ach p

ilot A

rea O

ffice

-Co

mplet

ed-

Prog

ress

: 100

%10

0% 75%

50%

25%

Cond

uct c

apac

ity as

sess

ment

ofor

ganiz

ation

and t

he re

levan

t staf

fDo

ne fo

r Pha

se-1

(50%

).Ph

ase-

2 pen

ding.

Asse

ssme

nt wi

ll be d

one a

fter t

he co

mplet

ion of

follo

w-up

activ

ities i

n Gar

ki I a

nd al

so N

RW m

onito

ring i

n pilo

t Are

aoff

ices.

Prog

ress

: 50%

Behin

d 2.0

month

s10

0% 75%

50%

25%

Identi

fy an

d sele

ct a P

ilot M

eterin

gAr

ea (P

MA) f

or ea

ch P

ilot A

rea O

ffice

base

d on t

he se

lectio

n crite

ria of

PMA

-Co

mplet

ed-

Prog

ress

: 100

%10

0% 75%

50%

25%

Prep

are/u

pdate

distr

ibutio

n netw

ork

draw

ings f

or ea

ch P

MA-

Comp

leted

Refer

to A

ctivit

y 3-3

.

Prog

ress

: 100

%10

0% 75%

50%

25%

Instal

l wate

r flow

mete

rs to

each

PMA

and m

easu

re in

/outflo

ws m

onthl

y-

Comp

leted

(insta

llatio

n only

).Me

ter re

ading

in G

udu i

s ong

oing.

Adeq

uate

prov

ision

for lo

gistic

s and

SOP

are n

eces

sary

for m

onito

ring m

onthl

y in/o

utflow

s.

Prog

ress

: 100

%10

0% 75%

50%

25%

Zone

each

PMA

into

Sub M

eterin

gAr

eas (

SMA)

-Co

mplet

ed-

Prog

ress

: 100

%10

0% 75%

50%

25%

Isolat

e a S

MA by

insta

lling v

alves

Follo

lw-u

p acti

vity i

n the

Pha

se-2

.Co

mplet

ed in

Gud

u and

Jabi

Area

Offic

es, b

utpr

ovisi

onall

y com

pleted

in G

arki

I bec

ause

of un

succ

essfu

lNR

W re

ducti

on.

Activ

ity in

Gar

ki I w

ill be

repe

ated.

Disc

repa

ncy b

etwee

n as-b

uilt d

rawi

ngs a

nd ac

tual

situa

tion o

n gro

und e

xist, a

nd up

dated

as-b

uilt d

rawi

ngs

are n

ot av

ailab

le. In

forma

tion m

anag

emen

t with

stand

ardiz

ation

and q

uality

shou

ld be

impr

oved

.Pr

ogre

ss: 9

0%Be

hind 2

.0 mo

nths

(Ph2

Foll

ow-u

p)

100% 75

%

50%

25%

Upda

te the

distr

ibutio

n netw

ork

draw

ings f

or ea

ch S

MAFo

llolw

-up a

ctivit

y in t

he P

hase

-2.

Comp

leted

in G

udu a

nd Ja

bi Ar

ea O

ffices

, but

prov

ision

ally c

omple

ted in

Gar

ki I b

ecau

se of

unsu

cces

sful

NRW

redu

ction

.

Activ

ity in

Gar

ki I w

ill be

repe

ated.

Refer

to A

ctivit

y 3-3

.

Prog

ress

: 90%

Behin

d 2.0

month

s(P

h2 F

ollow

-up)

100% 75

%

50%

25%

Meas

ure a

n init

ial le

vel o

f NRW

ofea

ch S

MAFo

llolw

-up a

ctivit

y in t

he P

hase

-2.

Comp

leted

in G

udu a

nd Ja

bi Ar

ea O

ffices

, but

prov

ision

ally c

omple

ted in

Gar

ki I b

ecau

se of

unsu

cces

sful

NRW

redu

ction

.

Activ

ity in

Gar

ki I w

ill be

repe

ated.

Admi

nistra

tive c

ompli

catio

n with

resp

ect to

Com

merce

oper

ation

s (mi

xture

of cu

stome

r cate

gorie

s, me

ter ty

pes,

read

ing di

vision

s, wa

ter ta

riff, e

tc.) h

as su

ffere

d the

Activ

ity. S

tream

lining

, sim

plific

ation

, unif

orm

mana

geme

ntar

e nec

essa

ry.

Prog

ress

: 90%

Behin

d 2.0

month

s(P

h2 F

ollow

-up)

100% 75

%

50%

25%

Detec

t targ

et NR

W co

mpon

ents

(i.e.

invisi

ble le

akag

e, cu

stome

r mete

rma

lfunc

tion,

and i

llega

l con

necti

on)

Follo

lw-u

p acti

vity i

n the

Pha

se-2

.Co

mplet

ed in

Gud

u and

Jabi

Area

Offic

es, b

utpr

ovisi

onall

y com

pleted

in G

arki

I bec

ause

of un

succ

essfu

lNR

W re

ducti

on.

Activ

ity in

Gar

ki I w

ill be

repe

ated a

nd w

ill be

kept

in pil

otAr

ea of

fices

base

d on r

esult

s of A

ctivit

y 2-5

.

of ea

ch S

MAPr

ogre

ss: 9

0%Be

hind 2

.0 mo

nths

(Ph2

Foll

ow-u

p)

100% 75

%

50%

25%

Deve

lop a

NRW

redu

ction

oper

ation

plan o

f eac

h SMA

, inclu

ding r

educ

tion

targe

t for r

eview

by H

ead o

f

Follo

lw-u

p acti

vity i

n the

Pha

se-2

.Co

mplet

ed in

Gud

u and

Jabi

Area

Offic

es, b

utpr

ovisi

onall

y com

pleted

in G

arki

I bec

ause

of un

succ

essfu

lNR

W re

ducti

on.

Revis

ion w

ill be

done

in G

arki

I.

Distr

ibutio

nDe

partm

ent

Prog

ress

: 90%

Behin

d 2.0

month

s(P

h2 F

ollow

-up)

100% 75

%

50%

25%

Revie

w an

d app

rove

NRW

redu

ction

oper

ation

plan

of ea

ch S

MAFo

llolw

-up a

ctivit

y in t

he P

hase

-2.

Comp

leted

in G

udu a

nd Ja

bi Ar

ea O

ffices

, but

not

comp

leted

in G

arki

I bec

ause

of un

succ

essfu

l NRW

redu

ction

.

Revis

ion w

ill be

done

in G

arki

I.

Prog

ress

: 90%

Behin

d 2.0

month

s(P

h2 F

ollow

-up)

100% 75

%

50%

25%

45

Jan

Fe7

llatio

n

odific

ation

rAp

r

Follo

w-Up

Follo

w-Up

Follo

w-Up

Follo

w-Up

Follo

w-Up

Follo

w-Up

Custto

mCl

3031

Mar

Apr

Annex3-124

Proj

ect T

itle:

The

Fed

eral

Capi

tal T

errit

ory R

educ

tion

of N

on-R

even

ue W

ater

Pro

ject

Moni

torin

g: 31

July.

2017

Proj

ect M

onito

ring

Shee

t II (

Plan

of O

pera

tions

)PP

O3

Plan

of S

ched

ule a

nd A

ctua

l Wor

k Per

iod

2-13

W/P

Revis

edFo

llow-

UpAc

tual

Susp

ende

d due

to A

ctivit

y 1-6

.Pr

ovisi

onall

y

2-14

W/P

Revis

edFo

llow-

UpAc

tual

Susp

ende

d due

to A

ctivit

y 1-6

.

2-15

W/P

Revis

edFo

llow-

UpAc

tual

Susp

ende

d due

to A

ctivit

y 1-6

.

2-16

W/P

Inter

imFin

alRe

vised

Follo

w-Up

Actua

lSu

spen

ded d

ue to

Acti

vity 1

-6.

2-17

W/P

Draft

Finali

zatio

nFin

aliza

tion

Revis

edFo

llow-

UpFin

aliza

tion

Actua

l

Outp

ut-3

3-1

W/P

Revis

edAc

tual

3-2

W/P

Revis

edAc

tual

3-3

W/P

Revis

edAc

tual

3-4

W/P

Revis

edAc

tual

3-5

W/P

Revis

edAc

tual

3-6

W/P

Revis

edAc

tual

3-7

W/P

Revis

edAc

tual

3-8

W/P

Revis

edAc

tual

3-9

W/P

Revis

edAc

tual

W/P

Phas

e-1 (

Oct 2

014 -

Dec

2016

, 27 m

onth

s)Ph

ase-

2 (Ja

n 201

7 - M

ar 20

18, 1

5 mon

ths)

Revis

edPh

ase-

2 (Ja

n 201

7 - S

ep 20

18, 2

1 mon

ths)

Actua

l

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Achie

veme

ntIss

ue &

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

3132

3334

3536

3738

3940

4142

4344

4546

4748

Coun

terme

asur

esJIC

A Ex

pert

1Ak

inori M

IYOS

HIW

/P C

hief A

dviso

r / N

RW R

educ

tion P

lannin

g / W

ater D

istrib

ution

Revis

ed M

anag

emen

tAc

tual

2Ta

ketos

hi FU

JIYAM

AW

/P D

eputy

Chie

f Adv

isor /

NRW

Red

uctio

n Plan

ning

Revis

edAc

tual

3To

ru T

OYOD

AW

/P N

RW R

educ

tion O

pera

tions

Man

agem

ent

Revis

edAc

tual

4Ki

yosh

i KIY

AMA

W/P

Leak

age D

etecti

on T

echn

ology

Revis

edAc

tual

5Hi

royu

ki MO

RITA

W/P

Com

merci

al Lo

ssRe

vised

Actua

l6

Hiro

yuki

MORI

TAW

/P H

ydra

ulic A

nalys

is / G

ISRe

vised

Actua

l7

Tosh

inobu

KAS

UYA

W/P

Pro

cure

ment

Mana

geme

nt / C

oord

inator

Revis

edAc

tual

8To

mohir

o SHI

MIZU

W/P

Facil

ity D

esign

/ Con

struc

tion S

uper

vision

Revis

edAc

tual

9Ki

yosh

i KIY

AMA

W/P

Equip

ment

Desig

n / In

stalla

tion

Revis

edAc

tual

Imple

ment

NRW

redu

ction

oper

ation

sat

each

SMA

Follo

lw-u

p acti

vity i

n the

Pha

se-2

.Co

mplet

ed in

Gud

u and

Jabi

Area

Offic

es, b

ut no

tco

mplet

ed in

Gar

ki I b

ecau

se of

unsu

cces

sful N

RWre

ducti

on.

Furth

er op

erati

ons w

ill be

done

in G

arki

I.

Prog

ress

: 90%

Behin

d 2.0

month

s(P

h2 F

ollow

-up)

100% 75

%

50%

25%

Monit

or th

e pro

gres

s of th

e NRW

redu

ction

oper

ation

s of e

ach S

MAFo

llolw

-up a

ctivit

y in t

he P

hase

-2.

Comp

leted

in G

udu a

nd Ja

bi Ar

ea O

ffices

, but

not

comp

leted

in G

arki

I bec

ause

of un

succ

essfu

l NRW

redu

ction

.

Furth

er m

onito

ring w

ill be

done

in G

arki

I.

Prog

ress

: 90%

Behin

d 2.0

month

s(P

h2 F

ollow

-up)

100% 75

%

50%

25%

Meas

ure l

evel

of NR

W of

each

SMA

atthe

end o

f the r

espe

ctive

oper

ation

sFo

llolw

-up a

ctivit

y in t

he P

hase

-2.

Comp

leted

in G

udu a

nd Ja

bi Ar

ea O

ffices

, but

not

comp

leted

in G

arki

I bec

ause

of un

succ

essfu

l NRW

redu

ction

.

Furth

er m

easu

reme

nt wi

ll be d

one i

n Gar

ki I.

Prog

ress

: 90%

Behin

d 2.0

month

s(P

h2 F

ollow

-up)

100% 75

%

50%

25%

Prep

are a

repo

rt on

pilot

proje

cts,

cove

ring A

ctivit

y 2-1

~2-1

5Fo

llolw

-up a

ctivit

y in t

he P

hase

-2.

Comp

leted

in G

udu a

nd Ja

bi Ar

ea O

ffices

, but

not

comp

leted

in G

arki

I bec

ause

of un

succ

essfu

l NRW

redu

ction

.

Revis

ion w

ill be

done

after

the c

omple

tion o

f Acti

vity 2

-10

to 2-

15.

Prog

ress

: 90%

Behin

d 2.0

month

s(P

h2 F

ollow

-up)

100% 75

%

50%

25%

Deve

lop m

anua

ls for

NRW

redu

ction

for A

rea O

ffice m

anag

ers a

nd fie

ldop

erato

rs (i.e

. tech

nical

office

rs &

Follo

lw-u

p acti

vity i

n the

Pha

se-2

.Re

vision

Ong

oing.

Finali

zatio

n will

be do

ne af

ter th

e com

pletio

n of A

ctivit

y 2-

10 to

2-16

.

read

ers),

incl.

audio

visua

l mate

rials

Prog

ress

: 50%

Behin

d 0.0

month

s(P

h2 F

ollow

-up)

100% 75

%

50%

25%

A m

ediu

m-te

rmst

rate

gic p

lan o

fFC

TWB

for N

RWre

duct

ion

is de

velo

ped,

utiliz

ing

the r

esul

ts o

fOu

tput

-1&2

Estab

lish a

Wor

king G

roup

for N

RWre

ducti

on pl

annin

gNR

W U

nit sh

ould

be ce

ntere

d in t

heAc

tivity

.W

orkig

grou

p was

estab

liesh

ed at

advis

ory l

evel

and w

orkin

g lev

elre

spec

tively

.

Revie

w an

d com

pleted

.-

Prog

ress

: 100

%(P

h2 re

view)

100% 75

%

50%

25%

Revie

w ex

isting

plan

s, im

pleme

ntatio

nstr

uctur

e, on

-the-

job tr

aining

mech

anism

, etc.

relat

ed to

NRW

-Re

viewe

d and

Com

pleted

.La

ck of

HRD

plan

ning o

f FCT

WB'

s staf

f.FC

TWB

shou

ld ha

ve co

mpre

hens

ive tr

aining

prog

ramm

einc

luding

OJT

and i

ntern

al tra

ining

.re

ducti

on at

FCT

WBP

rogr

ess:

100%

(Ph2

revie

w)10

0% 75%

50%

25%

Cond

uct h

ydra

ulic a

nd w

ater p

ress

ure

distrib

ution

analy

ses o

f the p

ipelin

ene

twor

ks

FCTW

B de

cided

to de

velop

its ow

nda

tabas

e and

GIS

, and

then

purch

ased

satel

lite im

ages

.

None

.To

be co

mplet

ed by

Nov

embe

r 201

7.Cl

ose c

ommu

nicati

on an

d fee

d-ba

ck w

ith F

CDA

shou

ldbe

enha

nced

.Pi

pelin

e and

custo

mer in

forma

tion s

hould

be en

tered

exten

sively

into

GIS

for al

l ser

vice a

reas

.Pr

ogre

ss: 0

0%Be

hind 2

.0 mo

nth10

0% 75%

50%

25%

Deve

lop ou

tlines

of th

e med

ium-te

rmstr

ategic

plan

and i

ts an

nual

NRW

redu

ction

plan

(app

rova

l by t

he

-Dr

aft co

ntent

was p

repa

red a

nd of

ficer

s wer

e sele

cted

prov

ision

ally.

Scen

arios

of N

RW re

ducti

on st

rateg

ic pla

nwe

re pr

epar

ed.

To be

comp

leted

by N

ovem

ber 2

017.

Dire

ctor)

Prog

ress

: 25%

Behin

d 0.0

month

100% 75

%

50%

25%

Deve

lop th

e firs

t med

ium-te

rmstr

ategic

plan

(201

8-20

22) f

or ap

prov

alby

FCT

A

-No

ne.

To be

comp

leted

by M

arch

2018

.

Prog

ress

: 00%

Behin

d 0.0

month

100% 75

%

50%

25%

Deve

lop an

annu

al NR

W re

ducti

onpla

n bas

ed on

the s

trateg

ic pla

n as a

nint

egra

l par

t of a

n ann

ual re

curre

nt an

dca

pital

plan o

f FCT

WB

for ap

prov

al

-No

neTo

be co

mplet

ed by

June

2018

.

by F

CTA

Prog

ress

: 00%

Behin

d 0.0

month

100% 75

%

50%

25%

Deve

lop a

plann

ing m

anua

l for N

RWre

ducti

on-

None

To be

comp

leted

by Ju

ly 20

18.

Prog

ress

: 00%

Behin

d 0.0

month

100% 75

%

50%

25%

Revie

w ex

isting

plan

s, ac

tivitie

s and

imple

menti

ng st

ructu

re, e

tc. re

lated

towa

ter di

stribu

tion m

anag

emen

t

Not c

omple

ted in

Pha

se-1

as a

resu

ltof

delay

in in

forma

tion s

ubmi

ssion

from

Area

Offic

es.

Some

Are

a Offic

es su

bmitte

d the

requ

ired i

nform

ation

.To

be co

mplet

ed by

Octo

ber 2

017.

Clos

e com

munic

ation

and f

eed-

back

amon

g FCT

WB'

sdiv

ision

s sho

uld be

enha

nced

.Pi

pelin

e and

custo

mer in

forma

tion s

hould

be en

tered

exten

sively

into

GIS

for al

l ser

vice a

reas

.Pr

ogre

ss: 8

0%Be

hind:0

.0 mo

nth10

0% 75%

50%

25%

Dura

tion

/ Pha

sing

-34

mon

ths6 m

onths

will

be ex

tende

d afte

r ame

ndme

nt of

R/D

and

revis

ion of

PDM

Ver

.3.

50%

25%

Estab

lish f

rame

work

of wa

terdis

tributi

on m

anag

emen

tW

ater D

istrib

ution

Man

agem

ent

Comm

ittee w

as es

tablis

hed a

ndco

ncep

t was

endo

rsed,

but n

otco

mplet

ed in

Pha

se-1

as a

resu

lt of

delay

in A

ctivit

y 1-6

, 1-7

and 3

-8.

None

To be

comp

leted

by O

ctobe

r 201

7.

Prog

ress

: 25%

Behin

d: 0.0

mon

th10

0% 75%

Mar

Apr

May

Jun

Jul

Aug

Inpu

ts (t

he Ja

pane

se si

de)

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

11.17

MM

in Ph

ase-

11.6

7 MM

-

8.00 M

M in

Phas

e-1

2.30 M

M-

Sep

12.07

MM

in Ph

ase-

13.1

3 MM

-

6.77 M

M in

Phas

e-1

1.60 M

M-

3.50 M

M in

Phas

e-1

1.87 M

M-

4.00 M

M in

Phas

e-1

1.53 M

M-

9.20 M

M in

Phas

e-1

2.30 M

M-

3.47 M

M in

Phas

e-1

0.00 M

M-

1.00 M

M in

Phas

e-1

0.83 M

M-

45

Jan

Fe7

rAp

r

Follo

w-Up

Follo

w-Up

Follo

w

Follo

w

3031

Mar

Apr

Annex3-125

Proj

ect T

itle:

The

Fed

eral

Capi

tal T

errit

ory R

educ

tion

of N

on-R

even

ue W

ater

Pro

ject

Moni

torin

g: 31

July.

2017

Proj

ect M

onito

ring

Shee

t II (

Plan

of O

pera

tions

)PP

O3

Plan

of S

ched

ule a

nd A

ctua

l Wor

k Per

iod

10Ta

kesh

i YAJ

IMA

W/P

Wate

r Dist

ributi

on M

anag

emen

t 2Re

vised

Actua

l11

Tomo

hiro S

HIMI

ZUW

/PRe

mote

Monio

toring

/ Rem

ote M

onito

ring S

ystem

Insll

ation

Re

vised

& Tr

aining

1Ac

tual

12Ta

kash

i MOR

IW

/PRe

mote

Monit

oring

Sys

tem In

sllati

on &

Tra

ining

2Re

vised

Actua

l13

Tosh

inobu

KAS

UYA

W/P

Remo

te Mo

nitor

ing S

ystem

Insll

ation

& T

raini

ng 3

Revis

edAc

tual

14Ta

kash

i MOR

IW

/P P

rocu

reme

nt Ma

nage

ment

/ Coo

rdina

tor 2

Revis

edAc

tual

15No

boru

OSA

KABE

W/P

Finan

cial A

nalys

is / O

rgan

izatio

nRe

vised

Actua

lEq

uipm

ent

1Le

akag

e dete

ction

equip

ment

W/P

*3PM

Asin

Japa

n(JI

CA)

Revis

edAc

tual

2Bu

lk me

ters (

ultra

sonic

flow

meter

)W

/P*W

TPin

Japa

n(JI

CA)

Revis

edAc

tual

Instal

lation

3W

ater m

eter,

flow

meter

and v

alves

W/P

*3PM

Asin

Nige

ria(JI

CA E

xper

t)Re

vised

Actua

l4

Pipe

repa

ir equ

ipmen

tW

/P*3

PMAs

in Ni

geria

(JICA

Exp

ert)

Revis

edAc

tual

5Ve

hicles

(Pick

up tr

uck)

W/P

*Lea

kage

Dete

ction

in Ni

geria

(JICA

)Re

vised

Actua

l6

GIS

softw

are,

office

equip

ment

W/P

*FCT

WB

HQs

in Ni

geria

/Othe

r(JI

CA E

xper

t)Re

vised

Actua

l7

Zona

l mete

rs, pr

essu

re se

nsor

s and

remo

te mo

nitor

ing sy

stem

W/P

*Who

le Sy

stem

in Ja

pan

(JICA

)Re

vised

Actua

l8

Stan

dby p

ower

gene

ratio

n and

stor

age b

atter

y (So

lar)

W/P

in Ni

geria

(JICA

)Re

vised

Actua

lNi

geria

n Co

nsul

tant

/Con

tract

or1

Modif

icatio

n of b

illing a

nd co

llecti

on sy

stem

W/P

Revis

edAc

tual

Conc

ept

Spec

ificati

onSp

ecific

ation

Modif

icatio

n2

GIS

and d

ataba

se tr

aining

W/P

Revis

edAc

tual

3Co

nstru

ction

of ch

ambe

rs for

zona

l mete

r and

wate

r W

/Ppr

essu

re se

nsor

Revis

edAc

tual

4Ins

tallat

ion of

stan

dby p

ower

gene

ratio

n and

stor

age b

atter

yW

/P(S

olar)

Revis

edAc

tual

5Co

nstru

ction

of ch

ambe

rs for

bulk

meter

W/P

(inclu

ding c

able

instal

lation

)Re

vised

Actua

lCo

nstru

ction

Train

ing

in Ja

pan

W/P

Plan

: 4 tr

ainee

s x 3

times

= 12

train

ees

Revis

edAc

tual: 4

train

ees x

1 (M

anag

emen

t) +

8 tra

iness

x 1 (

D&C

Joint

) = 12

tra

Actua

l20

1420

1520

1620

1720

18Mo

nito

ring

Rema

rksAc

hieve

ment

Issue

&1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

3233

3435

3637

3839

4041

4243

4445

4647

48Co

unter

meas

ures

Plan

ning

, Mon

itorin

g an

d Co

ordi

natio

n1

W/P

Revis

edKi

ck-o

ffAc

tual

Kick

-off

1st

2nd

3rd

4th5th

6th2

W/P

Revis

edAc

tual

3W

/PRe

vised

Actua

l4

W/P

Revis

edAc

tual

5W

/PRe

vised

Actua

l6

W/P

Revis

edAc

tual

7W

/PRe

vised

Actua

l8

W/P

Revis

edAc

tual

9W

/PKi

ck of

fFin

alRe

vised

Actua

l10

Colle

ct an

d org

anize

data

for In

dicato

rs of

PDM

aW

/PRe

vised

Actua

lb

Cond

uct jo

int ca

pacit

y ass

essm

ent o

f the r

eleva

nt sta

ffW

/PBa

selin

eInt

erim

-1Int

erim

-2Fin

alRe

vised

Inter

im 2-

1Fin

alPr

epar

e Cap

acity

Dev

elopm

ent (

CD) P

lanAc

tual

Base

line

Inter

im-1

cW

/PRe

vised

Actua

ld

W/P

Revis

edAc

tual

Repo

rts / D

ocum

ents

11W

/PRe

vised

Actua

l12

W/P

Revis

edAc

tual

13W

/PRe

vised

Actua

lPu

blic

Relat

ions

14W

/PRe

vised

Actua

l15

W/P

Revis

edAc

tual

Moni

torin

g an

d Ev

aluat

ion

in th

e Pos

t-Pro

ject p

erio

d16

Post

Monit

oring

by JI

CA(n

ot de

scrib

ed he

re)

--

-17

Post

Evalu

ation

by JI

CA(n

ot de

scrib

ed he

re)

--

-

0.83 M

M in

Phas

e-1

0.00 M

M-

-0.6

7 MM

-

2.50 M

M in

Phas

e-1

0.00 M

M-

-0.8

7 MM

-

-Ha

nded

over

and c

omple

ted.

None

-0.3

0 MM

-

4.00 M

M in

Phas

e-1

0.00 M

M-

-Ha

nded

over

and c

omple

ted.

None

-Ha

nded

over

and c

omple

ted.

One o

f two H

iliux w

as da

mage

d in a

ccide

nt on

18th

March

2017

. FCT

WB

will p

urch

ase a

n alte

rnate

amd m

onito

r use

of pr

oject

vehic

les pr

oper

ly.

-Ha

nded

over

and c

omple

ted.

None

-Ha

nded

over

and c

omple

ted.

None

-Ha

nded

over

and c

omple

ted. In

stalla

tion i

s ong

oing.

-Co

mplet

ed.

-

-Ha

nded

over

and c

omple

ted.

None

-Ha

nded

over

and c

omple

ted. In

stalla

tion i

s ong

oing.

Settin

g-up

of zo

nal m

eters

has n

ot be

en do

ne pr

oper

lydu

e to n

on-fu

ll of w

ater f

low in

side p

ipelin

es (A

utoma

ticGa

in Ad

justm

ent fo

r data

corre

ction

).

-

Take

n ove

r by J

ICA.

Comp

leted

.-

-Co

mplet

ed.

-

-Co

mplet

ed.

-

-Ins

tallat

ion is

ongo

ing.

1st tr

aining

for 4

train

ees i

n Aug

ust

2015

fand

2nd t

raini

ng fo

r 12

traine

es in

June

-July

2016

.

Comp

leted

. 3rd

train

ing fo

r 6 de

legati

on of

ficial

s fro

mFC

DA an

d FCT

WB

was c

ondu

tcted

in Ju

ly 20

17.

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Apr

May

Jun

Jul

Aug

Sep

Moni

torin

g Pl

anOc

t.No

vDe

cJa

nFe

bMa

r

The P

rojec

t and

know

ledge

obtai

ned i

n tra

ining

will

bebr

iefed

to F

CT M

iniste

r, ES

and P

S.

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Ditto

Orga

nize m

onthl

y tec

hnica

l mee

tings

-Te

chnic

al me

eting

s wer

e held

but n

ot mo

nthly.

This

is be

caus

e of in

tensiv

e inp

uts of

the P

rojec

t mem

bers

to Ac

tities

, par

ticula

rly fie

ld wo

rks. M

eetin

gs w

ere d

one a

sne

eded

basis

.

Orga

nize J

oint C

oord

inatio

n Com

mitte

e (JC

C)-

6th JC

C me

etig w

as he

ld in

May 2

017.

-

Deve

lop D

etail P

lan of

Ope

ratio

ns (D

PO) f

or re

view

and a

ppro

val

by JC

C-

None

in P

hase

-2.

Unles

s CP

Fund

is ap

prop

riated

and r

eleas

ed ba

sed o

nbu

dget

plan,

the pl

anne

d acti

vities

cann

ot be

imple

mente

d.De

velop

Ann

ual P

lan of

Ope

ratio

ns (A

PO) f

or re

view

and a

ppro

val

by JC

C-

None

in P

hase

-2.

Orga

nize q

uarte

rly pr

oject

meeti

ngs

-No

ne.

Ditto

Cond

uct J

oint M

onito

ring s

emi-a

nnua

llyAc

hieve

ment

of PD

M an

d pro

gres

sof

PO ha

ve be

en m

onito

red j

ointly

throu

gh th

e Pro

ject.

Ongo

ing.

Owne

rship

and i

nitiat

ive of

FCT

WB

are k

eys t

o suc

cess

ofthe

Pro

ject. M

onito

ring m

ethod

and d

ocum

entat

ion ar

etra

nsfer

red t

o FCT

WB

grad

ually

.Su

bmit M

onito

ring S

heet

to JIC

A Ni

geria

Offic

e sem

i-ann

ually

Not y

et be

en do

ne fo

r Pha

se-2

.

Deve

lop cr

iteria

for c

apac

ity as

sess

ment

for ea

ch le

vel o

f the

relev

ant s

taff (

i.e. m

embe

rs of

NRW

Mgm

t and

Acti

on T

eams

)-

Comp

leted

Revis

ion of

targ

et ca

pacit

y will

be di

scus

sed.

Done

for P

hase

-1.

Not y

et be

en do

ne fo

r Pha

se-2

.-

Monit

oring

Miss

ion fr

om JI

CA fo

r Join

t Rev

iewDo

ne fo

r Pha

se-1

.No

t yet

been

done

for P

hase

-2.

Sche

duled

in A

ugus

t 201

7 and

Mar

ch 20

18.

Orga

nize i

nform

ation

shar

ing se

mina

rs for

FCT

WB/

FCTA

,inc

luding

Are

a Offic

esSe

mina

rs we

re he

ld tw

ice in

Pha

se-

1.Se

mina

r was

held

in Ma

y 201

7 in P

hase

-2.

-

Wor

k Plan

-W

ork P

lan (P

hase

-2) w

as pr

epar

ed an

d app

rove

d.-

Proje

ct Pr

ogre

ss R

epor

tPr

ogre

ss R

epor

ts we

re pr

epar

edtw

ice in

Pha

se-1

.Co

mplet

ed.

-

Set r

educ

tion t

arge

t for e

ach P

MA by

the f

irst q

uarte

r of th

ese

cond

year

-Ha

ve be

en se

t pro

vision

ally.

-

Colle

ct an

d org

anize

for I

ndica

tors f

or se

mi-a

nnua

l Join

tMo

nitor

ing-

Have

been

done

.-

Prep

ratio

n of p

ublic

relat

ions m

ateria

lsNe

wslet

ters h

ave b

een i

ssue

d.No

ne in

Pha

se-2

.-

Proje

ct Co

mplet

ion R

epor

t-

None

.-

Deve

lop P

rojec

t Web

site

FCTW

B wi

ll disc

uss P

R thr

ough

webs

ite.

None

in P

hase

-2.

-

45

Jan

Fe7Ap

rr

3031

Kick

-o

-2Mar

Apr

Annex3-126

Anne

x-1

Upda

ted on

31/7/

2017

List

of E

quip

men

t for

the P

rojec

tNo

.Eq

uipme

ntSp

ecific

ation

Quan

tityHa

nd-

Rema

rksJa

pan

Nige

riaPla

nAc

tual

over

For A

ctivi

ty 1-

21

Ultra

sonic

flow

meter

(stat

ionar

y, 22

0m)

Ultra

sonic

pulse

tran

smit t

ime d

iffere

nce m

ethod

, sen

sor f

or 60

0-1,5

00mm

, 220

m ca

ble2

2Do

neinc

luding

insta

llatio

n, co

mmiss

ioning

and

traini

ng2

Ultra

sonic

flow

meter

(stat

ionar

y, 30

0m)

Ultra

sonic

pulse

tran

smit t

ime d

iffere

nce m

ethod

, sen

sor f

or 60

0-1,5

00mm

, 300

m ca

ble2

2Do

neinc

luding

insta

llatio

n, co

mmiss

ioning

and

traini

ng

3Da

ta log

ger (

statio

nary)

Pape

rless

, 6 po

ints,

1s-1

h rec

ord

cycle

, 4-2

0mA,

tren

d, ba

r gra

ph an

d his

trical

trend

disp

lays

11

Done

for th

e abo

ve N

o.1&2

ultra

sonic

flow

meter

s

For A

ctivi

ty 1-

61

Ultra

sonic

flow

meter

(stat

ionar

y)Ul

traso

nic pu

lse tr

ansm

it tim

e diffe

renc

e meth

od, s

enso

r for

300-

1,500

mm, 1

0m ca

ble6

6Do

neinc

luding

insta

llatio

n, co

mmiss

ioning

and

traini

ng2

Ultra

sonic

flow

meter

(stat

ionar

y)Ul

traso

nic pu

lse tr

ansm

it tim

e diffe

renc

e meth

od, s

enso

r for

300-

1,500

mm, 2

0m ca

ble3

3Do

neinc

luding

insta

llatio

n, co

mmiss

ioning

and

traini

ng3

Ultra

sonic

flow

meter

(stat

ionar

y)Ul

traso

nic pu

lse tr

ansm

it tim

e diffe

renc

e meth

od, s

enso

r for

300-

1,500

mm, 3

0m ca

ble2

2Do

neinc

luding

insta

llatio

n, co

mmiss

ioning

and

traini

ng4

Ultra

sonic

flow

meter

(stat

ionar

y)Ul

traso

nic pu

lse tr

ansm

it tim

e diffe

renc

e meth

od, s

enso

r for

300-

1,500

mm, 4

0m ca

ble2

2Do

neinc

luding

insta

llatio

n, co

mmiss

ioning

and

traini

ng5

Ultra

sonic

flow

meter

(stat

ionar

y)Ul

traso

nic pu

lse tr

ansm

it tim

e diffe

renc

e meth

od, s

enso

r for

25-2

50mm

, 10m

cable

11

Done

includ

ing in

stalla

tion,

comm

ission

ing an

d tra

ining

6Da

ta log

ger (

statio

nary)

Pape

rless

, 6pts

, 1s-1

h rec

ord

cycle

, 4-2

0mA,

tren

d, ba

r gra

ph an

d his

trical

trend

disp

lays

1313

Done

for th

e abo

ve N

o.1-5

ultra

sonic

flow

meter

s7

Data

logge

r (po

rtable

)2c

h (flo

w an

d pr

essu

re),

1s -

24h r

ecor

d cy

cle, 4

-20m

A, 5

year

s batt

ery l

ife2

2Do

ne

8Re

mote

Monit

oring

Sys

temTe

lemetr

y with

tran

smiss

ion, m

odem

/route

r, co

ntaine

r, int

erfac

e, PC

, prin

ter, U

PS, s

erve

r, etc

22

Done

Pilot

syste

m

9So

lar S

ystem

Type

-1, 1

100W

8-

Done

for th

e abo

ve ul

traso

nic flo

w me

ter10

Solar

Sys

temTy

pe-2

, 160

0W2

-Do

nefor

the a

bove

ultra

sonic

flow

meter

11So

lar S

ystem

Type

-3-1

, 130

0W2

-Do

nefor

the a

bove

ultra

sonic

flow

meter

and

telem

etry s

ystem

12So

lar S

ystem

Type

-3-2

, 130

0W1

-Do

nefor

the a

bove

ultra

sonic

flow

meter

For A

ctivi

ty 2-

4 and

2-8

1GI

S so

ftwar

eInt

ergr

aph G

eome

dia E

ssen

tial

11

Done

Softw

are h

as be

en ad

opted

by A

GIS.

V13

.12

GIS

softw

are

ESRI

ArcG

IS B

asic

Versi

on 10

.31

1Do

neMa

inly f

or d

ata in

put

3Plo

tter (

A0)

A01

1Do

ne

4GP

S ter

mina

lHi

ghse

nsitiv

ity,2

,000p

ts,20

0rou

tes,I

PX7,

built-

inca

mera

(5me

ga-p

ixel),

USB,

nicke

lhyd

ride

batte

ry pa

ck2

2Do

neGa

rmin

5Pe

rsona

l com

puter

500H

D, 4

GB R

am, W

indow

s 7or

8, Mi

croso

ft Of

fice i

nstal

led, M

ouse

22

Done

6An

ti-viru

s soft

ware

22

Done

for th

e abo

ve P

Cs (N

o.5)

7UP

S1.2

kVA

22

Done

For A

ctivi

ty 2-

51

Ultra

sonic

flow

meter

(stat

ionar

y)Ul

traso

nic pu

lse tr

ansm

it tim

e diffe

renc

e meth

od, s

enso

r for

450m

m, 20

m ca

ble1

1Do

ne2

Data

logge

r (po

rtable

)2c

h (flo

w an

d pr

essu

re),

1s -

24h r

ecor

d cy

cle, 4

-20m

A, 5

year

s batt

ery l

ife1

1Do

nefor

the a

bove

No.1

ultra

sonic

flow

meter

3Flo

w me

terDi

a. 50

mm w

ith fit

tings

00

-4

Flow

meter

Dia.

80mm

with

fittin

gs0

0-

5Flo

w me

terDi

a. 10

0mm

with

fitting

s0

0-

6Flo

w me

terDi

a. 15

0mm

with

fitting

s0

1Do

ne7

Flow

meter

Dia.

200m

m wi

th fitt

ings

12

Done

8Flo

w me

terDi

a. 25

0mm

with

fitting

s0

0-

9Flo

w me

terDi

a. 30

0mm

with

fitting

s3

3Do

neFo

r Act

ivity

2-7

1Slu

ice va

lveDi

a. 50

mm w

ith fit

tings

20

-2

Sluice

valve

Dia.

80mm

with

fittin

gs0

0-

3Slu

ice va

lveDi

a. 10

0mm

with

fitting

s9

1Do

ne4

Sluice

valve

Dia.

150m

m wi

th fitt

ings

127

Done

5Slu

ice va

lveDi

a. 20

0mm

with

fitting

s6

8Do

ne6

Sluice

valve

Dia.

250m

m wi

th fitt

ings

20

-7

Sluice

valve

Dia.

300m

m wi

th fitt

ings

106

Done

Proc

urem

ent in

Annex3-127

Anne

x-1

Upda

ted on

31/7/

2017

List

of E

quip

men

t for

the P

rojec

tNo

.Eq

uipme

ntSp

ecific

ation

Quan

tityHa

nd-

Rema

rksJa

pan

Nige

riaPla

nAc

tual

over

Proc

urem

ent in

For A

ctivi

ty 2-

101

Ultra

sonic

flow

meter

(por

table)

Ultra

sonic

pulse

tran

smit t

ime d

iffere

nce m

ethod

, se

nsor

s (sm

all x3

, med

ium x6

, larg

e x3)

66

Done

2Da

ta log

ger (

porta

ble)

2ch (

flow

and

pres

sure

), 1s

- 24

h rec

ord

cycle

, 4-2

0mA,

5 ye

ars b

atter

y life

66

Done

3Le

ak no

ise co

rrelat

orMa

in un

it, pr

eamp

lifier

and

piezo

electr

ic se

nsor

22

Done

4W

ater le

ak d

etecto

rAc

ousti

c typ

e, pie

zoele

ctric

sens

or6

6Do

ne5

Non-

metal

pipe

loca

torEle

ctrom

agne

tic in

ducti

on ty

pe fo

r pla

stic p

ipe (P

VC, P

E)3

3Do

ne6

Metal

loca

torOp

tical

and

acou

stica

l outp

ut sig

nal, 5

0cm

depth

33

Done

7Tim

e inte

gral

water

leak

dete

ctor

Autom

atic l

eak n

oise d

eterm

inatio

n meth

od3

3Do

ne8

Acou

stic r

od1.5

m len

gth

99

Done

9Di

stanc

e mete

rMa

x. 10

km, 1

0cm

scale

33

Done

10Ha

mmer

drill

Dia.

38mm

, 270

rpm,

3,00

0 stro

ke/m

in3

3Do

ne11

Borin

g ba

rDi

a. 16

mm, 1

.0m le

ngth

33

Done

12Dr

ill bit

Dia.1

9×80

0mm

99

Done

13Po

rtable

resid

ual c

hlorin

e ana

lyzer

DPD,

abso

rptio

metry

, 0.02

-2.00

mg/L

33

Done

14Me

tal pi

pe an

d ca

ble lo

cator

5m d

epth

33

Done

15Re

feren

ce m

eter

Porta

ble bu

ilt-in

case

type

, 13-

25mm

33

Done

16Le

akag

e qua

ntity

meas

urem

ent d

evice

13-2

5mm

33

Done

17Pe

rsona

l com

puter

500H

D, 2G

B Ra

m, W

indow

s 7or

8, Mi

croso

ft Of

fice i

nstal

led, M

ouse

33

Done

18An

ti-viru

s soft

ware

33

Done

for th

e abo

ve P

Cs (N

o.17)

19UP

S1.2

kVA

33

Done

20Ink

jet pr

inter

A4, C

olor,

All-in

-one

33

Done

21Di

gital

came

raCo

mpac

t typ

e, Op

tical

zoom

, 10 m

ega-

pixel

(min)

, LCD

33

Done

For A

ctivi

ty 2-

131

Gene

rator

200V

, 6.5k

VA3

3Do

ne2

Asph

alt cu

tter

3600

RPM,

13kW

33

Done

3Co

ncre

te br

eake

r3

3Do

ne4

Small

-size

d de

water

ing pu

mp2"

33

Done

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Annex3-128

The Third Training in Japan

Course Name: The Federal Capital Territory Reduction of Non-Revenue Water Project, NRW Reduction

(Strategy)

Purpose:

The participants visit “Yokohama City”, as a model case or benchmark, the second largest city in Japan,

- To understand institutions and organization structure of integrated water supply services, and

planning, designing and O&M and coordination and feedback among them.

- To understand bases, knowledge and methodology of water supply services/O&M including

non-revenue water reduction.

The participants compare them with those of FCT and utilize them in contribution for further

improvement and implementation in development and O&M of water supply services of FCT.

Programme:

- Water Supply O&M System- Water Supply Control and Management- History of Waterworks Technology- Water Distribution Management- Outline of Water Supply Installation (Service Connection)- NRW Contents / Water Pressure Control- Water Treatment Plant- Water Leakage Detection- Pipeline Information Management- Water Meter Maintenance- Construction Management and As-built Drawing Making- Self-support Accounting System and PPP- Management (Business) Plan- Water Demand Forecasting (Facility Development Planning)- Replacement of Aged Pipes

Period: 9th to 15th July 2017

Receiving Water Utility: Yokohama City Waterworks Bureau

Participants: 6 delegation officials (FCDA: 4, FCTWB: 2)

Name Organ. Position in FCTWBEngr. AHMAD Shehu Hadi FCDA Director, Department of Engineering Services

Engr. EZEOHA Ferdinand Obiora FCDA Deputy Director, Water & Sewage, Department of Engineering Services

Engr. OSAYANDE Joseph Uyi FCDA Deputy Director, Department of Engineering Design and Evaluation

Engr. OLUWADAMISI Emmanuel Abiodun FCDA Deputy Director. Engineering PPP, Department of Mass Housing / PPP

Engr. ALIYU Abubakar Usman FCTWB Head of Department, Department of Production,

Engr. LAWAL Rasaki Abolade FCTWB Assistant Director, Distribution Department

Annex3-129

Participants in Preparation of Draft Monitoring Sheets

Day 1: 31st July 2017 for Draft Project Monitoring Sheet IIS/N NAME POSITION1 Lawal Abolade R. Head [Special Projects] (Coordinator)2 Rabiu M.Kabir Head [NRW]3 Dikko Musa Head[PL/WC]4 Muazo Aliyu S.B Ag Head[Comm.]5 Mohammed E Gana AAM[Dist.] Garki16 Choji Pam Ag. Area Manager Garki17 Aluko Tope Head[E&M]8 Amos Bulus PEE[M&E]9 Mumini Raifu Ag. Area Manager Gwarinpa

10 Sulaiman A Muhammad AgArea Manager Jabi11 Abubakar Danladi Distribution Dept.12 Abbas A. Ahmed Head[Public Relation]13 Ibrahim Umar Ag Area Manager Gudu14 Muhammed Dauda Pipeline Unit15 Kenneth Madu Snr. Craftman16 Titus Dawan Garki1[Commerce]17 Ezeh Hillary Surveyor/ GIS18 Rose Akpan Head[Billing]19 Abdularahman shehu Sani Head[prepaid Meter]20 Shehu Suleiman Head[GIS]21 Salihu Sadiq AAM [Dist.] Jabi22 Abdul Yusuf Superintendent[P&P Estate]23 Abdul Ozumi AAM[Dist.] Gudu24 Akinori Miyoshi CA, JICA Expert Team

Day 2: 1st August 2017 for Draft Project Monitoring Sheet IS/N NAME POSITION1 Nahuche A.A Ag Director (Project Manager)2 Lawal Abolade R. Head [Special Projects] (Coordinator)3 Rabiu M.Kabir Head [NRW]4 Dikko Musa Head [PL&Wc]5 Pheobe Ocheja Ag Head [Admin&Supply]6 Muazu Aliyu S. B Ag Head[Commerce]7 Abbas Ahmed Head[Public Relation]8 Rose Akpan Head[Billing]9 Hasfat Ahmed Lawi Head[Finance and Account]

10 Aliyu Ahmad Usuman Asst. Director11 Ezeh Hillary Surveyor[GIS]12 Akinori Miyoshi CA, JICA Expert Team

Annex3-130

Day 3: 3rd August 2017 for Draft Project Monitoring Sheet SummaryS/N NAME POSITION1 Nahuche A.A Ag Director (Project Manager)2 Lawal Abolade R. Head [Special Projects] (Coordinator)3 Rabiu M.Kabir Head [NRW]4 Dikko Musa Head [PL&Wc]5 Hasfat Ahmed Lawi Head[Finance and Account]6 Aliyu Ahmad Usuman Asst. Director7 Muazu Aliyu S. B Ag Head[Commerce]8 Pheobe Ocheja Ag Head [Admin&Supply]9 Agbontaen O. S. Head [Reservoirs&Production]

10 Yahaya O. Kuike Audit11 Akinori Miyoshi CA, JICA Expert Team

Day 4: 21st August 2017 for Draft Project Monitoring Sheet SummaryS/N NAME POSITION1 Nahuche A.A Ag Director (Project Manager)2 Lawal Abolade R. Head [Special Projects] (Coordinator)3 Rabiu M.Kabir Head [NRW]4 Dikko Musa Head [PL&Wc]5 Hasfat Ahmed Lawi Head[Finance and Account]6 Aliyu Ahmad Usuman Asst. Director7 Pheobe Ocheja Ag Head [Admin&Supply]8 Agbontaen O. S. Head [Reservoirs&Production]9 Shehu Suleiman Head [GIS]

10 Bamidele Olatunji Head [International Cooperation]11 Akinori Miyoshi CA, JICA Expert Team

Monitoring Mission Members from JICA Headquarters (21st to 24th August 2017)S/N NAME POSITION1 Yoshiki Omura Senior Advisor in Urban Water Supply2 Hiroki Ishimaru Project Officer, Water Resources Group,

Global Environment Department

Annex3-131

Photos of Preparation of Monitoring Sheet

Day 1: 31st July 2017

Preparation of Draft Project Monitoring Sheet II(Attendance: NRW Management Team members and Action Team Members)

Day 2: 1st August 2017

Preparation of Draft Project Monitoring Sheet I(Attendance: Project Manager, Deputy Project Manager, NRW Management Team members and FCTWB Management)

Day 3: 3rd August 2017

Preparation of Draft Project Monitoring Summary(Attendance: Project Manager, Deputy Project Manager, NRW Management Team members and FCTWB Management)

Day 4: 21st August 2017

Revision of Draft Project Monitoring Sheet I, II and Summary(Attendance: Project Manager, Deputy Project Manager, NRW Management Team members and FCTWB Management)

Annex3-132

PM Form 3-1 Monitoring Sheet Summary

1

To Chief Representative of JICA Nigeria Office

PROJECT MONITORING SHEETS

Project Title: The Federal Capital Territory Reduction of Non-Revenue Water Project Version of the Sheet: Ver. 6 Term covered: August, 2017 - June, 2018

Name: Akinori Miyoshi Title: Chief Advisor Submission Date: 28 June 2018

I. Summary

1 Progress

1-1 Progress of Inputs

[The Nigerian Side]

Project Personnel All project members including Project Director, Project Manager, Deputy Project Manager, Technical Managers, Non-Revenue Water (NRW) Management Team members, NRW Action Team members have been involved in the Project.

Land, Building and Facilities Office spaces and necessary facilities at the Federal Capital Territory Water Board (FCTWB) have been provided for the Japanese side.

Local Costs Cost for operation and maintenance of the provided equipment, and also administrative and operational costs for local traveling, demurrage and communication of telemetric device have been provided. However, these costs had been paid temporarily by the Japanese side because of delay in release of the Counterpart Fund, which were refunded.

[The Japanese Side]

JICA Experts Japan International Cooperation Agency (JICA) Expert Team consisting of a Chief Advisor and members for nine areas of expertise were assigned to the works in Nigeria for 22.1 person-months between August 2017 and June 2018 (106.6 person-months from the commencement of the Project in November 2014).

Equipment Zonal meters, data loggers, telemetric monitoring system and solar powering systems were installed from June to September 2017, and additional adjustment was done in November 2017.

Annex3-133

Facilities There are no inputs during this monitoring period.

Training of the Nigerian Project Personnel There are no inputs during this monitoring period.

1-2 Progress of Activities

[Activities for Output-1: 1. Level of NRW of both the service area of FCWTB and water distribution areas is monitored and estimated.]

No Activity Previous Monitoring (as at Jul. 2017)*Progress against Phase-2 Work Plan

Current Monitoring (as at Jun.2018)*Progress against Phase-2 Work Plan

1-1 Install bulk meters to water treatment plants 1 and 2

Completed. Completed.

1-2 Measure/estimate water production of water treatment plants 1, 2, 3 and 4

Progress: 0%, Behind: 7.0 monthsFlow data measurement has not always been available, which is due to non-full of water flow inside pipelines and electrical challenges (fuse burning).The Project needs at least 6 months for monitoring this Activity.

Completed in February 2018.

1-3 Tally the above water production data/estimation

Progress: 0%, Behind: 7.0 monthsThe Project needs at least 6 months for monitoring this Activity.

Completed in February 2018.

1-4 Calculate the water consumption based on the billing data

Completed.Zonal coding is ongoing for water distribution management.The Project needs at least 6 months for monitoring this Activity.Re-evaluation and update of the modified billing system is necessary.Constant power supply, adequate provision for consumables and SOP are necessary.

Completed.However, customers’ zonal coding is still ongoing as a fundamental condition for water distribution management.Periodic billed consumption has been not recorded because of non regular meter reading and billing. Constant power supply, adequate provision for consumables and SOP are necessary.

1-5 Calculate NRW ratio of the service area of FCTWB using the results obtained from Activity 1-3 and 1-4

Progress: 0%, Behind: 7.0 monthsThe Project needs at least 6 months for monitoring this Activity.

Completed in February 2018.

1-6 Install zonal meters, water pressure sensor and pilot remote monitoring (telemetry) system

Progress :95%, Behind: 0.0 monthsSetting-up of zonal meters has not been done properly due to non-full of water flow inside pipelines (Automatic Gain Adjustment for data correction).Constant power supply and adequate provision for logistics are necessary.

Completed in August 2017.After completion, loggers’ failure were observed at Tank 2 and Tank Kubwa due to power instability and lightning, but they were replaced or fixed.Solar panel for zonal meter located at roof-top of Tank 5 was stolen in February 2018.

1-7 Measure/estimate and collect data for water distribution management such as water flow of zonal meters and water pressure

Progress: 0%, Behind: 0.0 monthsThe Activity will be implemented after the completion of Activity 1-4 and 1-6.

Progress: 85%, Behind: 0.0 monthsThe Activity will be completed after the completion of customers’ zonal coding stated in Activity 1-4, before July 2018.

Annex3-134

[Activities for Output-2: Methods/operational procedures for effective NRW reduction are established through pilot projects at Pilot Metering Areas (PMAs) under pilot Area Offices.]

No Activity Previous Monitoring (as at Jul. 2017) *Progress against Phase-2 Work Plan

Current Monitoring (as at Jun.2018)*Progress against Phase-2 Work Plan

2-1 Review existing NRW reduction operations at each pilot Area Office

Completed. Completed.

2-2 Conduct capacity assessment of organization and the relevant staff

Progress: 50%, Behind: 2.0 monthsAssessment will be done after the completion of follow-up activities in Garki I and also NRW monitoring in pilot Area offices.

Progress: 65%, Behind: 10.0 monthsAssessment was done partially after the completion of pilot projects, and will be completed after NRW monitoring in pilot Area offices in July and August 2018.

2-3 Identify and select a Pilot Metering Area (PMA) for each Pilot Area Office based on the selection criteria of PMA

Completed. Completed.

2-4 Prepare/update distribution network drawings for each PMA

Completed.Refer to Activity 3-3.

Completed.

2-5 Install water flow meters to each PMA and measure in/outflows monthly

Completed (installation only).Meter reading in Gudu is ongoing.Adequate provision for logistics and SOP are necessary for monitoring monthly in/outflows.

Completed.However, a mechanical PMA meter inJabi PMA is not functioning, and data from an ultrasonic PMA meter is not transferred to portable logger in Garki I PMA.

2-6 Zone each PMA into Sub Metering Areas (SMA)

Completed. Completed.

2-7 Isolate a SMA by installing valves

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but provisionally completed in Garki I because of unsuccessful NRW reduction.Discrepancy between as-built drawings and actual situation on ground exist, and updated as-builtdrawings are not available. Information management with standardization and quality should be improved.

Completed in October 2017.

2-8 Update the distribution network drawings for each SMA

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but provisionally completed in Garki I because of unsuccessful NRW reduction.Refer to Activity 3-3.

Completed in October 2017.

2-9 Measure an initial level of NRW of each SMA

Progress: 90%, Behind: 2.0 months(Follow-up)

Completed in October 2017.

Annex3-135

No Activity Previous Monitoring (as at Jul. 2017) *Progress against Phase-2 Work Plan

Current Monitoring (as at Jun.2018)*Progress against Phase-2 Work Plan

Completed in Gudu and Jabi Area Offices, but provisionally completed in Garki I because of unsuccessful NRW reduction.Activity in Garki I will be repeated.Administrative complication with respect to Commerce operations (mixture of customer categories, meter types, reading divisions, water tariff, etc.) has suffered the Activity. Streamlining, simplification, uniform management are necessary.

2-10 Detect target NRW components (i.e. invisible leakage, customer meter malfunction, and illegal connection) of each SMA

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but provisionally completed in Garki I because of unsuccessful NRW reduction.Activity in Garki I will be repeated and will be kept in pilot Area offices based on results of Activity 2-5.

Completed in October 2017.

2-11 Develop a NRW reduction operation plan of each SMA, including reduction target for review by Head of Distribution Department

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but provisionally completed in Garki I because of unsuccessful NRW reduction.Revision will be done in Garki I.

Completed in October 2017.

2-12 Review and approve NRW reduction operation plan of each SMA

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but not completed in Garki I because of unsuccessful NRW reduction.Revision will be done in Garki I.

Completed in October 2017.

2-13 Implement NRW reduction operations at each SMA

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but not completed in Garki Ibecause of unsuccessful NRW reduction.Further operations will be done in Garki I.

Completed in October 2017.

2-14 Monitor the progress of the NRW reduction operations of each SMA

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but not completed in Garki I because of unsuccessful NRW reduction.Further operations will be done in Garki I.

Completed in October 2017.

2-15 Measure level of NRW of each SMA at the end of the respective operations

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but not completed in Garki I

Completed in October 2017.

Annex3-136

No Activity Previous Monitoring (as at Jul. 2017) *Progress against Phase-2 Work Plan

Current Monitoring (as at Jun.2018)*Progress against Phase-2 Work Plan

because of unsuccessful NRW reduction.Further operations will be done in Garki I.

2-16 Prepare a report on pilot projects, covering Activity 2-1~2-15

Progress: 90%, Behind: 2.0 months(Follow-up)Completed in Gudu and Jabi Area Offices, but not completed in Garki I because of unsuccessful NRW reduction.Revision will be done after the completion of Activity 2-10 to 2-15.

Completed in October 2017.

2-17 Develop manuals for NRW reduction for Area Office managers and field operators (i.e. technical officers & meter readers), incl. audio visual materials

Progress: 50%, Behind: 0.0 months(Follow-up)Revision ongoing.Finalization will be done after the completion of Activity 2-10 to 2-16.

Completed in May 2018.

Annex3-137

[Activities for Output-3: A medium-term strategic plan of FCTWB for NRW reduction is developed, utilizing the results of Output-1&2.]

No Activity Previous Monitoring (as at Jul. 2017) *Progress against Phase-2 Work Plan

Current Monitoring (as at Jun.2018)*Progress against Phase-2 Work Plan

3-1 Establish a Working Group for NRW reduction planning

Reviewed and completed. Completed.

3-2 Review existing plans, implementation structure, on-the-job training mechanism, etc. related to NRW reduction at FCTWB

Reviewed and Completed.Lack of HRD planning of FCTWB's staff.FCTWB should have comprehensive training programme including OJT and internal training.

Completed.

3-3 Conduct hydraulic and water pressure distribution analyses of the pipeline networks

Progress: 00%, Behind: 2.0 monthsTo be completed by November 2017.Close communication and feed-back with FCDA should be enhanced.Pipeline and customer information should be entered extensively into GIS for all service areas.

Completed in November 2017.

3-4 Develop outlines of the medium-term strategic plan and its annual NRW reduction plan (approval by the Director)

Progress: 25%, Behind: 0.0 monthsDraft content was prepared and officers were selected provisionally.Scenarios of NRW reduction strategic plan has been discussed.To be completed by November 2017.

Completed in November 2017.

3-5 Develop the first medium-term strategic plan (2019-2023) for approval by FCTA

Progress: 00%, Behind: 0.0 monthsTo be completed by March 2018.

Progress: 95%, Behind: 3.0 monthsWorking Group and Advisory Group members have been involved in documentation and check/comments.To be completed by the end of June2018.

3-6 Develop an annual NRW reduction plan based on the strategic plan as an integral part of an annual recurrent and capital plan of FCTWB for approval by FCTA

Progress: 00%, Behind: 0.0 monthsTo be completed by March 2018.

Progress: 80%, Behind: 1.0 monthsWorking Group, particularly NRW Unit has been involved in documentation based on the first medium-term strategic plan (2019-2023).To be completed by the end of July 2018.

3-7 Develop a planning manual for NRW reduction

Progress: 00%, Behind: 0.0 monthsTo be completed by March 2018.

Progress: 80%, Behind: 0.0 monthsJICA Expert Team and NRW Unit have been involved in preparation.To be completed by the end of July 2018.

3-8 Review existing plans, activities and implementing structure, etc. related to water distribution management

Progress: 80%, Behind: 0.0 monthsSome Area Offices submitted the required information.To be completed by October 2017.Close communication and feed-back among FCTWB's divisions should be enhanced.Pipeline and customer information should be entered extensively into GIS for all service areas.

Completed in October 2017.

3-9 Establish framework of water distribution management

Progress: 25%, Behind: 0.0 monthsTo be completed by October 2017.

Progress: 85%, Behind: 8.5 monthsThe Activity will be completed after

Annex3-138

No Activity Previous Monitoring (as at Jul. 2017) *Progress against Phase-2 Work Plan

Current Monitoring (as at Jun.2018)*Progress against Phase-2 Work Plan

the completion of customers’ zonal coding stated in Activity 1-4, before July 2018.

1-3 Achievement of Output

[Output-1: 1. Level of NRW of both the service area of FCWTB and water distribution areas is monitored and estimated.]

No Indicator Previous Monitoring (as at Jul. 2017) Current Monitoring (as at Jun.2018)1a Record of NRW ratio is

kept by NRW Unit.None and delayed as a result of delay in Activities 1-2 to 1-5.

NRW ratio was estimated because of data deficiency at bulk meters and recorded.Periodic billed consumption has been not calculated easily because of non monthly meter reading and billing cycle.

1b NRW ratio of the service area of FCTWB is reported to its Joint Management Meeting.

None and delayed as a result of delay in Activities 1-2 to 1-5.

NRW ratio was estimated because of data deficiency at bulk meters and reported.

1c NRW ratio of the service area of FCTWB is reported to Management of FCTWB.

None and delayed as a result of delay in Activities 1-2 to 1-5.

NRW ratio was estimated because of data deficiency at bulk meters and reported.

1d Periodic records of data and estimation on water distribution management such as water flow of zonal meters and water pressure are kept by NRW Unit.

None and delayed as a result of delay in Activities 1-6 and 1-7.

Water flow has been recorded by zonal meters although data deficiency.Billed consumption have been not calculated due to delay in customers’zonal coding.

Verification of Achievement and Implementing ProcessBased on preliminary investigation by the Project Team, FCTWB had communicated with FCDA to discuss solutions to non-full water flow inside pipelines and interference along trunk mains by water flow from new water treatment plant (Phases 3&4) to water flow from old plant (Phases 1&2) at the upstream side of bulk flow meters. Then, FCTA started relocation works of injection point from the upstream side to the downstream side in June 2018.

Annex3-139

[Output-2: Methods/operational procedures for effective NRW reduction are established through pilot projects at Pilot Metering Areas (PMAs) under pilot Area Offices.]

No Indicator Previous Monitoring (as at Jul. 2017) Current Monitoring (as at Jun.2018)2a Decrease rate of NRW

ratio for each Sub Metering Area of a PMA reaches at least 80% of its target at the end of the respective NRW reduction operations.

Achieved in Gudu and Jabi pilot Area Offices, but not achieved in Garki I.

NRW Ratio (%)Bef(%)

Aft(%)

Red.Point

Target

(%)

status

Gudu

SMA-1 52.0 14.3 37.7 31.2 OK

SMA-2 53.9 28.7 25.2 32.3 OK

Jabi

SMA-2 45.6 21.1 24.5 27.4 OK

SMA-3 87.6 42.6 45.0 52.6 OK

Garki I

SMA-1 85.1 62.2 22.9 51.1 No

SMA-2 74.8 78.2 -3.4 44.9 Non

SMA-3 70.0 53.7 16.3 42.0 No

Not successful in SMA-2 of Garki I due to difficulty in identifying the installed pipeline, however the Project concluded indicator was generally achieved in all three PMAs. Pilot project spent the period between Nov. 2014 and Dec. 2016 intermittently and the follow up between Mar. and Oct. 2017.

NRW Ratio (%)Bef

(%)

Aft

(%)

Red.

Point

Target

(%)

status

Gudu

SMA-1 52.0 12.1 39.9 31.2 OK

SMA-2 53.9 29.9 24.0 32.3 OK

PMA 53.3 20.4 32.9 32.0 OK

Jabi

SMA-2 45.6 21.1 24.5 27.4 OK

SMA-3 87.6 42.6 45.0 52.6 OK

PMA 70.0 30.9 39.1 42.0 OK

Garki I

SMA-1 85.1 45.2 39.9 51.1 OK

SMA-2 74.8 49.3 25.5 44.9 Non

SMA-3 70.0 27.4 42.6 42.0 OK

PMA 74.8 34.7 40.1 44.9 OK

2b Technical manuals for Area Office managers and field operators (i.e. technical officers and meter readers), including audio visual materials, are approved by Head of Department (HoD) for Distribution and HoDfor Commerce.

Technical manuals were prepared and provisionally approved, but reviewed and updated in Phase-2.

Technical manuals were reviewed and updated in May 2018.Approval process is ongoing.

Verification of Achievement and Implementing ProcessUnder the circumstances that 2017 Counterpart Fund was not released as scheduled due to delay in non-passage of 2017 appropriation and FCTA’s internal process, the Project made efforts of implementation of pilot projects as follow-up activities to achieve the target with concentrated inputs including supervisors and supporters from the FCTWB Headquarters and other Area Offices from September to October 2017.

Annex3-140

[Output-3: A medium-term strategic plan of FCTWB for NRW reduction is developed, utilizing the results of Output-1&2.]

No Indicator Previous Monitoring (as at Jul. 2017) Current Monitoring (as at Jun.2018)3a Draft medium-term

strategic plan for NRW reduction (2019-2023) is submitted by FCTWB to FCTA for review and approval.

None (as planned). Not yet.To be submitted in early July 2018, after JCC’s approval of the draft medium-term strategic plan.

3b An annual NRW reduction plan (2019) is incorporated in FCWTB’s annual recurrent and capital plan (2019) for submission to FCTA for review and approval.

None (as planned). Not yet.The incorporation can be done after FCTA’s approval of the draft medium-term strategic plan and when FCWTB’s annual recurrent and capital plan (2019) is prepared probably in October 2019 which is after the termination of the Project.So, FCTWB highlighted the need to modify this indicator (refer to 3-1).

3c A planning manual for NRW reduction is approved by the Director of FCTWB.

None (as planned). Not yet.To be approved by the end of August 2018.

3d Framework of water distribution management is established.

None and delayed. Framework has not been ready due to delay in Activity 1-6, 1-7, 3-8 and 3-9.

Ongoing but delayed due to delay in Activity 1-7 and 3-9.

Verification of Achievement and Implementing ProcessAlthough it took time, working and advisory groups’ members contributed effectively to documentation and check/comments/advices in preparation of the draft medium-term strategic plan.

Annex3-141

1-4 Achievement of the Project Purpose

[Project Purpose: Capacity of FCTWB for NRW reduction is strengthened.]

No Indicator Previous Monitoring (as at Jul. 2017) Current Monitoring (as at Jun.2018)a The medium-term

strategic plan for NRW reduction (2019-2023) is approved by FCTA by the end of the Project.

None (as planned). Not yet.To be approved by the end of August 2018.

b Relevant staff of FCTWB (i.e. members of NRW Management Team and Pilot NRW Action Teams) become equipped with skills and knowledge necessary for NRW reduction according to the criteria set by the Project for each level.

Follow-up capacity development have been done in Phase-2 of the Project.

Capacity development have been done in Phase-2 of the Project.Follow up to be completed by the end of August 2018.

c NRW ratio of each PMA is monitored.

None (as planned). Inflow data has been read in Gudu, but not in Jabi and Garki I.

Partially monitored.Inflow data has been read in Gudu, but not in Jabi and Garki I due to malfunctioning of a mechanical PMA meter in Jabi and data transfer failure from an ultrasonic PMA meter to portable data logger in Garki I.

Verification of Achievement and Implementing ProcessIn relation to Indicator c, less awareness and ownership have caused proper reporting and information sharing on problems among FCTWB Headquarters and pilot Area Offices and then delay in prompt measures.

1-5 Changes of Risks and Actions for Mitigation

Although enabling law establishing autonomous FCTWB was enacted in the end of 2017 and members of governing Board of FCTWB were appointed in March 2018, FCTWB still depends financially on FCTA. Following the past physical years 2016 and 2017, recent budget constraint of the Nigerian side including non-release or late-release of the Counterpart Fund and recurrent budget has corresponded to an important assumption “A. Natural disaster / political instability / economic crisis that affect the Project activities do not occur.” in 2018, too. Recent budget constraint has posed an impediment in the Project monitoring with adequate logistics.

1-6 Progress of Actions undertaken by JICA

None.

1-7 Progress of Actions undertaken by Nigerian side

Annex3-142

National budget for 2018 was approved in the middle of June 2018, so FCTWB needs to request FCTA for the immediate release of the Counterpart Fund or adequate recurrent budget.

1-8 Other remarkable/considerable issues related/affect to the project (such as other JICA's projects, activities of counterparts, other donors, private sectors, NGOs etc.)

(1) Personnel Reassignment of the FCTWB’s Project Members

Same as the last monitoring, Technical Manager (Head of Commerce) and some Project members were reassigned since August 2017. FCTWB needs to consider his/her experiences in the Project and assure transfer of information, knowledge and lessons learned in the Project activities to his/her successor and other members.

(2) Delay in Release of 2018 Counterpart Fund

As mentioned above, though national budget for 2018 was approved in the middle of June 2018, FCT budget for 2018 is still in the process of the approval. Accordingly, 2018 Counterpart Fund has not yet been released. The Nigerian side needs to keep in touch with JICA Expert Team on the status of FCT budget approval and release of the Counterpart Fund.

(3) Preparation for FCTWB Autonomy

As of September 2017, JICA Expert Team suggested establishing a preparatory committee,listing up and scheduling preparatory activities in expectation for autonomy. Following enactment of enabling law for autonomous FCTWB in December 2017, JICA Expert Team assisted FCTWB in financial data collection, calculation of unit cost, price and profitable tariff, then financial analysis including profit-loss statement and cash flow until 2023 in accordance with the medium-term strategic plan for NRW reduction.In preparation for full transition of FCTWB to an autonomous agency, FCTWB should utilize these deliverables to advance step by step as scheduled.

(4) Administrative Complication with respect to Commerce Operations

Same as several times of the past monitoring, mixture of customer categories, meter types, reading divisions and water tariff, and irregular billing cycle and also lagged billing reflection of payment record, etc. have caused inefficiency in commerce operations affecting NRW reduction, which leads to financial losses of FCTWB and customer dissatisfaction. JICA Expert Team suggests FCTWB to solve the issues in consideration of streamlining, simplification and uniform management among relevant Units. In preparation for full transition of FCTWB to an autonomous agency as well as implementation of NRW reduction according to the medium-term strategic plan and annual plans, these issues should be seriously discussed among governing Board and management FCWTB based on lesson learnt from the Project.

Annex3-143

(5) Project Vehicle

As a result of condition check of the project vehicle damaged by the traffic accident in Lokoja in March 2017, FCTWB concluded impossibility of repair and will purchase a new vehicle by using Counterpart Fund. Process of procurement is ongoing. All project vehicles for NRW reduction should be used strictly for implementation of the medium-term strategic plan for NRW reduction.

2 Delay of Work Schedule and/or Problems (if any)

2-1 Detail

(1) Data Acquisition by Bulk and Zonal Flow Meters (Output-1)

Through monitoring of bulk and zonal flow meter reading (ultrasonic meters) for system input volume, the Project found out that data acquisition is not always available due to non-full flow of water at bulk flow meters in the previous monitoring, which results in difficulty in calculating/monitoring system input volume as well as NRW ratio of the whole water supply system.

(2) Customers’ Zonal and PMA Coding (Output-1)

Customers’ zonal and PMA coding is still ongoing (80% completed) as a fundamental condition for water distribution management and NRW monitoring, and FCTWB has faced in difficulty in identifying their locations.

(3) Irregular Billing Cycle (Output-1)

Same as the previous monitoring, from the fact that bills were issued at 6 times in the past 12 months, meter reading and billing has not been done in regular intervals, which causes difficulty in calculation/monitoring of billed water consumption.

(4) Monitoring of NRW Ratio and/or related Data in Zone and PMA

a) System input volume to Zone 5 is not measurable for NRW monitoring. b) Also, system input volume to PMAs in Jabi and Garki I are not measurable or recordable for

NRW monitoring. c) Prepaid meter payment record in Gudu PMA has not been submitted regularly from Metering

Unit to NRW Unit.

2-2 Cause

(1) Data Acquisition by Bulk and Zonal Flow Meters (Output-1)

Based on the Project Team’s preliminary investigation, FCTWB and FCDA identified

Annex3-144

interference along trunk mains by water flow from new water treatment plants (Phases 3&4) to water flow from old plants (Phases 1&2) at the upstream side of bulk flow meters as a cause of non-full flow of water and also overflow from water treatment plants (Phases 3&4).

(2) Customers’ Zonal and PMA Coding (Output-1)

Some customers lack address information in billing system database, so zonal coding has slowed down.

(3) Irregular Billing Cycle (Output-1)

The inability of regular billing is attributed to operational challenges such as dearth of billing paper and non-constant power supply which are caused by funding problem.

(4) Monitoring of NRW Ratio and/or related Data in Zone and PMA

a) Solar panel for zonal meter located at roof-top of Tank 5 was stolen in February 2018. b) A mechanical meter in Jabi PMA is not functioning, and data from an ultrasonic PMA meter

seems to have not been transferred to portable data logger in Garki I PMA. c) Existing prepaid meter software cannot create data sheets.

2-3 Action to be taken

(1) Data Acquisition by Bulk and Zonal Flow Meters (Output-1)

Since the previous monitoring, the Project estimated system input volume based on available and reliable data which the Project can obtain, and continue to do it. As a result of discussions and close collaboration between FCDA and FCTWB about water flow interference at an injection point along a trunk main by water flow from new water treatment plant (Phases 3&4) to water flow from old plant (Phases 1&2) at the upstream side of bulk flow meters, FCDA started relocation works of the injection point from the upstream side to the downstream side in June 2018, and will complete it by the end of July 2018.

(2) Customers’ Zonal and PMA Coding (Output-1)

Customers’ address information should be clarified one by one and efficiently, then zonal andPMA coding should be completed by the second week of July 2018.

(3) Irregular Billing Cycle (Output-1)

Any possible measures and efforts are taken to ensure regular meter reading and billing. The issue should be escalated properly to not only management of FCTWB but also governing Board and FCTA to address importance of regular billing for improvement in calculation of billed water consumption, and to obtain their understanding and necessary funding.

(4) Monitoring of NRW Ratio and/or related Data in Zone and PMA

Annex3-145

a) The solar system should be recovered by utilizing spare panels from other solar systems by the end of July 2018, and those spare panels will be restocked later.

b) A PMA mechanical meter in Jabi PMA should be replaced, and data transfer failure from an ultrasonic PMA meter to data logger in Garki PMA should be solved by the end of July 2018.

c) Prepaid meter payment record in Gudu PMA should be submitted regularly from Metering Unit to NRW Unit by utilizing an alternative data source.

2-4 Roles of Responsible Persons/Organization

[Nigerian Side]

(1) Data Acquisition by Bulk and Zonal Flow Meters (Output-1)

NRW Unit continues to estimate system input volume based on available and reliable data which the Project can obtain. As soon as FCDA completes relocation works of the injection point from the upstream side to the downstream side by the end of July 2018, FCDA and FCTWB will work on cabling works, then FCTWB will monitor bulk and zonal flow meter reading (ultrasonic meters) for system input volume as originally designed.

(2) Customers’ Zonal and PMA Coding (Output-1)

- Relevant Units such as MIS, billing, AMR and NRW as task team identify list of customers whom address information is unclear for zonal coding.

- By customer category, relevant Units such as major consumers and Area Office cooperate with task team for clarification of address information.

- Then, task team completes immediately zonal coding by clarified information as well as PMA coding based on pilot project customer list.

(3) Irregular Billing Cycle (Output-1)

NRW Unit and Billing Unit escalate the issue to management of FCTWB, then from FCTWB to Board members and FCTA to address importance of regular billing for improvement in calculation of billed water consumption, and to obtain their understanding and necessary budget allocation.

(4) Monitoring of NRW Ratio and/or related Data in Zone and PMA

a) Both NRW Unit and Facility & Electro-Mechanical Unit work on solar panel installation and supervision.

b) Process of procurement of a mechanical meter is ongoing. NRW Unit, Pipeline Unit and Area Office replace the mechanical PMA meter by new one in Jabi. NRW Unit and Facility & Electro-Mechanical Unit investigate situation of data transfer from ultrasonic PMA meter

Annex3-146

logger in Garki I, then take necessary measures. c) Metering Unit obtains prepaid meter payment record from Revenue Unit, then submit it in

suitable format to NRW Unit monthly.

[Japanese Side]

(1) Data Acquisition by Bulk and Zonal Flow Meters (Output-1)

JICA Expert Team provides necessary supports to FCTWB, particularly NRW Unit to continue estimating system input volume based on available and reliable data which the Project can obtain, and provides necessary and possible assistance for relocation works of the injection point.

(2) Customers’ Zonal and PMA Coding (Output-1)

JICA Expert Team provides necessary supports to FCTWB.

(3) Irregular Billing Cycle (Output-1)

JICA Expert Team provides necessary supports to FCTWB.

(4) Monitoring of NRW Ratio and/or related Data in Zone and PMA

JICA Expert Team provides necessary supports to FCTWB.

3 Modification of the Project Design Matrix and Project Implementation Plan

3-1 Project Design Matrix and Plan of Operation

As a result of this monitoring, the Project Team confirmed process and suggests revision of PDM (PDM4 to PDM5) as below, as well as Plan of Operation (PO4 to PO5).

(1) FCTA’s Approval Process of the Medium-term Strategic Plan for NRW Reduction

The draft medium-term strategic plan for NRW reduction (2019-2023) is submitted by FCTWB to FCTA for review and approval as the indicator “3a” for Output-3, and then the approval shall be done by the end of the Project as the indicator “a” for Project Purpose. For this approval process, the Nigerian side confirmed that governing board of FCTWB authorized by FCTA takes responsibility of the approval.

(2) Incorporation of Annual NRW Reduction Plan (2019) to FCTWB’s Annual Recurrent and Capital Budget Plan (2019)

FCTWB prepares annual recurrent and capital budget plan in October in recent years, so annual NRW reduction plan (2019) is not likely to be incorporated to annual recurrent and capital budget plan by September 2018, the end of the Project.

Annex3-147

The Nigerian side requested to modify the indicator 3b for Output-3 as below, as a revision of the present PDM4. Before modification (PDM4): “3b. An annual NRW reduction plan (2019) is incorporated in FCWTB’s annual recurrent and capital plan (2019) for submission to FCTA for review and approval.”After modification (PDM5): “3b. An annual NRW reduction plan (2019) is incorporated in FCWTB’s annual recurrent budget plan (2019) or committed on its incorporation by the General Manager of FCTWB for submission to FCTA for review and approval.”

3-2 Other modifications on detailed implementation plan

None.

4 Preparation by Nigerian side toward after completion of the Project

- Follow up for incorporation of the annual NRW reduction plan (2019) to FCTWB’s annual recurrent budget plan (2019)

- Follow up for modification of FCTWB’s budget templates- Standing imprest either monthly or quarterly basis for routine activities - Set up staffing, office and equipment storage - Monitoring of NRW ratio and related data (the whole system, zones and PMAs) - Preparatory survey on zones - Regular reporting to Management and governing Board of FCTWB

II. Project Monitoring Sheet I & II (as attached)

Annex Annex-1: Participants in Preparation of Project Monitoring Sheets and Photos

Annex3-148

PD

M45

Pro

ject

Mon

itor

ing

She

et I

(R

evis

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of P

roje

ct D

esig

n M

atri

x)

Annex3-149

Annex3-150

Proj

ect T

itle:

The

Fed

eral

Capi

tal T

errit

ory R

educ

tion

of N

on-R

even

ue W

ater

Pro

ject

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torin

g: 27

Jun.

2018

2014

2015

2016

2017

2018

Moni

torin

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marks

Achie

veme

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ue &

12

34

56

78

910

1112

1314

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1718

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Comp

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ss: 1

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8.-

Prog

ress

: 100

%Sw

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over

issu

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ress

: 100

%10

0% 75%

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May

Jun

Jul

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Sep

Leve

l of N

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f bot

h th

ese

rvice

area

of F

CWTB

and

wate

r dist

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3, an

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ta/es

timati

on

Calcu

late t

he w

ater c

onsu

mptio

n bas

edon

the b

illing

data

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Activ

ities

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

Nov

Proj

ect M

onito

ring

Shee

t II (

Plan

of O

pera

tions

)PP

O4

Plan

of S

ched

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w-Up

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w-Up

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w-Up

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w-UpCu

s

3031

Mar

Apr

Annex3-151

Proj

ect T

itle:

The

Fed

eral

Capi

tal T

errit

ory R

educ

tion

of N

on-R

even

ue W

ater

Pro

ject

Moni

torin

g: 27

Jun.

2018

Proj

ect M

onito

ring

Shee

t II (

Plan

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tions

)PP

O4

Plan

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3-5

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3-6

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3-7

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e-1 (

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2016

, 27 m

onth

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ase-

2 (Ja

n 201

7 - M

ar 20

18, 1

5 mon

ths)

Revis

edPh

ase-

2 (Ja

n 201

7 - S

ep 20

18, 2

1 mon

ths)

Actua

l

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Achie

veme

ntIss

ue &

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

3132

3334

3536

3738

3940

4142

4344

4546

4748

Coun

terme

asur

esJIC

A Ex

pert

1Ak

inori M

IYOS

HIW

/P-

- C

hief A

dviso

r / N

RW R

educ

tion P

lannin

g / W

ater D

istrib

ution

Revis

ed M

anag

emen

tAc

tual

2Ta

ketos

hi FU

JIYAM

AW

/P-

- D

eputy

Chie

f Adv

isor /

NRW

Red

uctio

n Plan

ning

Revis

edAc

tual

3To

ru T

OYOD

AW

/P-

- N

RW R

educ

tion O

pera

tions

Man

agem

ent

Revis

edAc

tual

4Ki

yosh

i KIY

AMA

W/P

--

Leak

age D

etecti

on T

echn

ology

Revis

edAc

tual

5Hi

royu

ki MO

RITA

W/P

--

Com

merci

al Lo

ssRe

vised

Actua

l6

Hiro

yuki

MORI

TAW

/P-

- H

ydra

ulic A

nalys

is / G

ISRe

vised

Actua

l7

Tosh

inobu

KAS

UYA

W/P

--

Pro

cure

ment

Mana

geme

nt / C

oord

inator

Revis

edAc

tual

8To

mohir

o SHI

MIZU

W/P

--

Facil

ity D

esign

/ Con

struc

tion S

uper

vision

Revis

edAc

tual

9Ki

yosh

i KIY

AMA

W/P

--

Equip

ment

Desig

n / In

stalla

tion

Revis

edAc

tual

10Ta

kesh

i YAJ

IMA

W/P

--

Wate

r Dist

ributi

on M

anag

emen

t 2Re

vised

Actua

l11

Tomo

hiro S

HIMI

ZUW

/P-

-Re

mote

Monio

toring

/ Rem

ote M

onito

ring S

ystem

Insll

ation

Re

vised

& Tr

aining

1Ac

tual

12Ta

kash

i MOR

IW

/P-

-Re

mote

Monit

oring

Sys

tem In

sllati

on &

Tra

ining

2Re

vised

Actua

l13

Tosh

inobu

KAS

UYA

W/P

--

Remo

te Mo

nitor

ing S

ystem

Insll

ation

& T

raini

ng 3

Revis

edAc

tual

14Ta

kash

i MOR

IW

/P-

- P

rocu

reme

nt Ma

nage

ment

/ Coo

rdina

tor 2

Revis

edAc

tual

15No

boru

OSA

KABE

W/P

--

Finan

cial A

nalys

is / O

rgan

izatio

nRe

vised

Actua

lEq

uipm

ent

1Le

akag

e dete

ction

equip

ment

W/P

*3PM

Asin

Japa

n(JI

CA)

Revis

edAc

tual

2Bu

lk me

ters (

ultra

sonic

flow

meter

)W

/P*W

TPin

Japa

n(JI

CA)

Revis

edAc

tual

Instal

lation

3W

ater m

eter,

flow

meter

and v

alves

W/P

*3PM

Asin

Nige

ria(JI

CA E

xper

t)Re

vised

Actua

l4

Pipe

repa

ir equ

ipmen

tW

/P*3

PMAs

in Ni

geria

(JICA

Exp

ert)

Revis

edAc

tual

5Ve

hicles

(Pick

up tr

uck)

W/P

*Lea

kage

Dete

ction

in Ni

geria

(JICA

)Re

vised

Actua

l6

GIS

softw

are,

office

equip

ment

W/P

*FCT

WB

HQs

in Ni

geria

/Othe

r(JI

CA E

xper

t)Re

vised

Actua

l

-Ha

nded

over

and c

omple

ted.

None

-Ha

nded

over

and c

omple

ted.

None

-Ha

nded

over

and c

omple

ted.

One o

f two H

iliux w

as da

mage

d in a

ccide

nt on

18th

March

2017

. FCT

WB

will p

urch

ase a

n alte

rnate

amd m

onito

r use

of pr

oject

vehic

les pr

oper

ly.

-Ha

nded

over

and c

omple

ted.

None

-Ha

nded

over

and c

omple

ted.

None

-

-Ha

nded

over

and c

omple

ted.

None

- -- -- -- -- -- -

Sep

- -

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Inpu

ts (t

he Ja

pane

se si

de)

Oct.

Nov

Dec

Jan

Feb

25%

Dura

tion

/ Pha

sing

-34

mon

ths6 m

onths

will

be ex

tende

d afte

r ame

ndme

nt of

R/D

and

revis

ion of

PDM

Ver

.3.

50%

25%

Estab

lish f

rame

work

of wa

terdis

tributi

on m

anag

emen

t-

Ongo

ingTh

e Acti

vity w

ill be

comp

leted

after

the c

omple

tion o

fcu

stome

rs’ zo

nal c

oding

state

d in A

ctivit

y 1-4

, befo

re Ju

ly20

18.

Prog

ress

: 85%

Behin

d: 8.5

mon

th10

0% 75%

Revie

w ex

isting

plan

s, ac

tivitie

s and

imple

menti

ng st

ructu

re, e

tc. re

lated

towa

ter di

stribu

tion m

anag

emen

t

-Co

mplet

ed in

Octo

ber 2

017.

-

Prog

ress

: 100

%10

0% 75%

50%

Deve

lop a

plann

ing m

anua

l for N

RWre

ducti

on-

Ongo

ingJIC

A Ex

pert

Team

and N

RW U

nit ha

ve be

en in

volve

d in

prep

arati

on.

To be

comp

leted

by th

e end

of Ju

ly 20

18.

Prog

ress

: 00%

Behin

d 0.0

mon

th10

0% 75%

50%

25%

Deve

lop an

annu

al NR

W re

ducti

on pl

anba

sed o

n the

stra

tegic

plan a

s an

integ

ral p

art o

f an a

nnua

l recu

rrent

and

capit

al pla

n of F

CTW

B for

appr

oval

-On

going

Wor

king G

roup

, par

ticula

rly N

RW U

nit ha

s bee

n inv

olved

indo

cume

ntatio

n bas

ed on

the f

irst m

edium

-term

stra

tegic

plan (

2019

-202

3).

To be

comp

leted

by th

e end

of Ju

ly 20

18.

by F

CTA

Prog

ress

: 80%

Behin

d 1.0

mon

th10

0% 75%

50%

25%

Deve

lop th

e firs

t med

ium-te

rm st

rateg

icpla

n (20

19-2

023)

for a

ppro

val b

y FCT

A-

Ongo

ingW

orkin

g Gro

up an

d Adv

isory

Grou

p mem

bers

have

been

involv

ed in

docu

menta

tion a

nd ch

eck/c

omme

nts.

To be

comp

leted

by th

e end

of Ju

ne 20

18.

Prog

ress

: 95%

Behin

d 3.0

mon

th10

0% 75%

50%

25%

-

Prog

ress

: 100

%10

0% 75%

50%

25%

Deve

lop ou

tlines

of th

e med

ium-te

rmstr

ategic

plan

and i

ts an

nual

NRW

redu

ction

plan

(app

rova

l by t

he

-Co

mplet

ed in

Nov

embe

r 201

7.-

Dire

ctor)

Prog

ress

: 100

%10

0% 75%

50%

25%

A m

ediu

m-te

rm st

rate

gic

plan

of F

CTW

B fo

r NRW

redu

ctio

n is

deve

lope

d,ut

ilizin

g th

e res

ults

of

Outp

ut-1

&2

Estab

lish a

Wor

king G

roup

for N

RWre

ducti

on pl

annin

g-

Comp

leted

.-

Prog

ress

: 100

%(P

h2 re

view)

100% 75%

50%

25%

Revie

w ex

isting

plan

s, im

pleme

ntatio

nstr

uctur

e, on

-the-

job tr

aining

mech

anism

, etc.

relat

ed to

NRW

-Co

mplet

ed.

-

redu

ction

at F

CTW

BPr

ogre

ss: 1

00%

(Ph2

revie

w)10

0% 75%

50%

25%

Cond

uct h

ydra

ulic a

nd w

ater p

ress

ure

distrib

ution

analy

ses o

f the p

ipelin

ene

twor

ks

-Co

mplet

ed in

Nov

embe

r 201

7.

Deve

lop m

anua

ls for

NRW

redu

ction

for

Area

Offic

e man

ager

s and

field

oper

ators

(i.e. te

chnic

al off

icers

& me

ter

-Co

mplet

ed in

May

2018

.-

read

ers),

incl.

audio

visua

l mate

rials

Prog

ress

: 100

%10

0% 75%

50%

25%

Prep

are a

repo

rt on

pilot

proje

cts,

cove

ring A

ctivit

y 2-1

~2-1

5-

Comp

leted

in O

ctobe

r 201

7.-

Prog

ress

: 100

%10

0% 75%

50%

25%

45

Jan

Fe7

rAp

r

Follo

w

3031

Mar

Apr

Annex3-152

Proj

ect T

itle:

The

Fed

eral

Capi

tal T

errit

ory R

educ

tion

of N

on-R

even

ue W

ater

Pro

ject

Moni

torin

g: 27

Jun.

2018

Proj

ect M

onito

ring

Shee

t II (

Plan

of O

pera

tions

)PP

O4

Plan

of S

ched

ule a

nd A

ctua

l Wor

k Per

iod

7Zo

nal m

eters,

pres

sure

sens

ors a

nd re

mote

monit

oring

syste

mW

/P*W

hole

Syste

min

Japa

n(JI

CA)

Revis

edAc

tual

8St

andb

y pow

er ge

nera

tion a

nd st

orag

e batt

ery (

Solar

)W

/Pin

Nige

ria(JI

CA)

Revis

edAc

tual

Nige

rian

Cons

ulta

nt/C

ontra

ctor

1Mo

difica

tion o

f billi

ng an

d coll

ectio

n sys

temW

/PRe

vised

Actua

lCo

ncep

tSp

ecific

ation

Spec

ificati

onMo

difica

tion

2GI

S an

d data

base

train

ingW

/PRe

vised

Actua

l3

Cons

tructi

on of

cham

bers

for zo

nal m

eter a

nd w

ater

W/P

pres

sure

sens

orRe

vised

Actua

l4

Instal

lation

of st

andb

y pow

er ge

nera

tion a

nd st

orag

e batt

ery

W/P

(Sola

r)Re

vised

Actua

l5

Cons

tructi

on of

cham

bers

for bu

lk me

terW

/P(in

cludin

g cab

le ins

tallat

ion)

Revis

edAc

tual

Cons

tructi

onTr

ainin

g in

Japa

nW

/PPl

an: 4

train

ees x

3 tim

es =

12 tr

ainee

sRe

vised

Actua

l: 4 tr

ainee

s x 1

(Man

agem

ent)

+ 8 tr

aines

s x 1

(D&C

Joint

) = 12

train

eAc

tual

2014

2015

2016

2017

2018

Moni

torin

gRe

marks

Achie

veme

ntIss

ue &

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

3132

3334

3536

3738

3940

4142

4344

4546

4748

Coun

terme

asur

esPl

anni

ng, M

onito

ring

and

Coor

dina

tion

1W

/PRe

vised

Kick

-off

Actua

lKi

ck-o

ff1s

t2n

d3r

d4th

5th6th

7th2

W/P

Revis

edAc

tual

3W

/PRe

vised

Actua

l4

W/P

Revis

edAc

tual

5W

/PRe

vised

Actua

l6

W/P

Revis

edAc

tual

7W

/PRe

vised

Actua

l8

W/P

Revis

edAc

tual

9W

/PKi

ck of

fFin

alRe

vised

Actua

l10

Colle

ct an

d org

anize

data

for In

dicato

rs of

PDM

aW

/PRe

vised

Actua

lb

Cond

uct jo

int ca

pacit

y ass

essm

ent o

f the r

eleva

nt sta

ffW

/PBa

selin

eInt

erim

-1Int

erim

-2Fin

alRe

vised

Final

Prep

are C

apac

ity D

evelo

pmen

t (CD

) Plan

Actua

lBa

selin

eInt

erim

-1Int

erim

-2c

W/P

Revis

edAc

tual

dW

/PRe

vised

Actua

lRe

ports

/ Doc

umen

ts11

W/P

Revis

edAc

tual

12W

/PRe

vised

Actua

l13

W/P

Revis

edAc

tual

Publ

ic Re

latio

ns14

W/P

Revis

edAc

tual

15W

/PRe

vised

Actua

lMo

nito

ring

and

Evalu

atio

n in

the P

ost-P

rojec

t per

iod

16Po

st Mo

nitor

ing by

JICA

(not

desc

ribed

here

)-

--

17Po

st Ev

aluati

on by

JICA

(not

desc

ribed

here

)-

--

--

--

Prep

ratio

n of p

ublic

relat

ions m

ateria

ls-

None

-

Proje

ct Co

mplet

ion R

epor

t-

--

Deve

lop P

rojec

t Web

site

FCTW

B wi

ll disc

uss P

R thr

ough

webs

ite.

None

-

Wor

k Plan

--

-

Proje

ct Pr

ogre

ss R

epor

t-

--

Set r

educ

tion t

arge

t for e

ach P

MA by

the f

irst q

uarte

r of th

e sec

ond

year

--

-

Colle

ct an

d org

anize

for I

ndica

tors f

or se

mi-a

nnua

l Join

t Mon

itorin

g-

Ongo

ing-

Deve

lop cr

iteria

for c

apac

ity as

sess

ment

for ea

ch le

vel o

f the

relev

ant s

taff (

i.e. m

embe

rs of

NRW

Mgm

t and

Acti

on T

eams

)-

-Re

vision

of ta

rget

capa

city w

ill be

disc

usse

d.

-Pa

rtially

in S

ep-N

ov 20

17, F

eb 20

18-

Monit

oring

Miss

ion fr

om JI

CA fo

r Join

t Rev

iew-

Augu

st 20

18-

Orga

nize i

nform

ation

shar

ing se

mina

rs for

FCT

WB/

FCTA

, inclu

ding

Area

Offic

es-

-In

Septe

mber

2018

Orga

nize q

uarte

rly pr

oject

meeti

ngs

--

-

Cond

uct J

oint M

onito

ring s

emi-a

nnua

llyOn

going

Subm

it Mon

itorin

g She

et to

JICA

Nige

ria O

ffice s

emi-a

nnua

llyTo

be su

bmitte

d.

-

Orga

nize m

onthl

y tec

hnica

l mee

tings

-Te

chnic

al me

eting

s wer

e held

but n

ot mo

nthly.

-

Orga

nize J

oint C

oord

inatio

n Com

mitte

e (JC

C)-

Augu

st 20

17 an

d Jun

e 201

8-

Deve

lop D

etail P

lan of

Ope

ratio

ns (D

PO) f

or re

view

and a

ppro

val b

yJC

C-

--

Deve

lop A

nnua

l Plan

of O

pera

tions

(APO

) for

revie

w an

d app

rova

lby

JCC

--

Moni

torin

g Pl

anOc

t.No

vDe

cJa

nFe

bMa

r

The P

rojec

t and

know

ledge

obtai

ned i

n tra

ining

will

bebr

iefed

to F

CT M

iniste

r, ES

and P

S.

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Oct

Nov

Dec

Jan

Feb

Apr

May

Jun

Jul

Aug

Sep

1st tr

aining

for 4

train

ees i

n Aug

ust

2015

fand

2nd t

raini

ng fo

r 12 t

raine

esin

June

-July

2016

.

Comp

leted

. 3rd

train

ing fo

r 6 de

legati

on of

ficial

s fro

m FC

DAan

d FCT

WB

was c

ondu

tcted

in Ju

ly 20

17.

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Aug

Sep

-

Take

n ove

r by J

ICA.

Comp

leted

.-

-Co

mplet

ed.

-

-Co

mplet

ed.

-

-Ins

tallat

ion is

ongo

ing.

-Ha

nded

over

and c

omple

ted. In

stalla

tion i

s ong

oing.

-Co

mplet

ed.

-

-Ha

nded

over

and c

omple

ted. In

stalla

tion i

s ong

oing.

Settin

g-up

of zo

nal m

eters

has n

ot be

en do

ne pr

oper

ly du

eto

non-

full o

f wate

r flow

insid

e pipe

lines

(Auto

matic

Gain

Adjus

tmen

t for d

ata co

rrecti

on).

SOP

dt

l

45

Jan

Fe7

rAp

r30

31

Kick

-o

-2

Apr

Mar

Annex3-153

Participants in Preparation of Draft Monitoring Sheets

Day 1: 20st June 2018 for Draft Project Monitoring SheetsS/N NAME POSITION

1 Nahuche A.A General Manager (Project Manager)2 Aliyu Ahmad Usuman Asst. Director3 Lawal Abolade R. Head [Special Projects] (Coordinator)4 Dikko Musa Head [PL/WC]5 Adeyemi A. Taiwo H.O.D Commerce6 Rabiu M.Kabir Head [NRW]7 Fabikun Adedeji Kehinde Head [MIS]8 Shehu Suleiman Head [GIS]9 Abdullahi Masaud Area Manager Gwarinpa10 Abubakar Ubale S.E Civil11 Igbinosa Courage NRW12 Abdulrahman Shehu Sani Head Metering13 Muhammed Dauda Pipeline Unit14 Sulaiman A Muhammed Area Manager Jabi15 Abdul Ozumi AAM[Dist.] Gudu16 Mohammed E Gana AAM[Dist.] Garki I17 Izegaegbe A. Ayo AAM[Com.] Garki I18 Bashir Adamu AAM[Com.] Gudu19 Abdul Yusuf Superintendent, Gudu20 Ezeh Hillary Surveyor/ GIS21 Abubakar Danladi Senior Foreman22 Titus Dawan Commerce, Garki I23 Ibrahim Yauri Senior Foreman24 Akinori Miyoshi CA, JICA Expert Team

Day 2: 27th June 2018 for Draft Project Monitoring SheetsS/N NAME POSITION

1 Nahuche A.A General Manager (Project Manager)2 Aliyu Ahmad Usuman Asst. Director3 Lawal Abolade R. Head [Special Projects] (Coordinator)4 Pheobe Ocheja HOD [Admin&Supply]5 Hasfat Ahmed Lawi HOD [Finance and Account]6 Lola Okobi HOD [Quality Control]7 Dikko Musa Head [PL/WC]8 Bamidele Olatunji Head [International Cooperation]9 Rabiu M.Kabir Head [NRW]10 Fabikun Adedeji Kehinde Head [MIS]11 Shehu Suleiman Head [GIS]12 Abdullahi Masaud Area Manager Gwarinpa13 Abubakar Ubale S.E Civil14 Abdulrahman Shehu Sani Head [Metering]15 Rose Akpan Head [Billing]16 Yahaya O. Kuike Head [Audit]17 Dada Commerce18 Abdulrahman Mohammed NRW19 Akinori Miyoshi CA, JICA Expert Team

Annex3-154

Photos of Preparation of Monitoring Sheet

Day 1: 20th June 2018

Information sharing and discussion about project progress

(Attendance: NRW Management Team members and Action Team Members)

Day 2: 27th June 2018

Preparation of Draft Project Monitoring Sheets

(Attendance: Project Manager, Deputy Project Manager, NRW Management Team members and FCTWBManagement)

Annex3-155