10062020.pdf - hamburg township
TRANSCRIPT
P.O. Box 157 10405 Merrill Road Hamburg, Michigan 48139-0157 (810) 231-1000 Office (810) 231-4295 Fax
Supervisor: Pat Hohl Clerk: Mike Dolan Treasurer: Jason Negri Trustees: Bill Hahn Annette Koeble Chuck Menzies Patricia Hughes
HAMBURG TOWNSHIP BOARD OF TRUSTEES REGULAR MEETING
Hamburg Township Hall Board Room Tuesday, October 6, 2020
2:30 p.m. AGENDA
1. Call to Order 2. Pledge to the Flag 3. Roll Call of the Board 4. Call to the Public 5. Correspondence 6. Consent Agenda 7. Approval of the Agenda 8. Unfinished Business:
A. Covid Update 9. Current Business:
A. Hamburg Board of Trustees Staffing B. Fire Department – New Engine(s) Payment C. Fire Department – Cadet to Paid on Call Hiring D. Police Department - Updated Operational Procedure E. General Ordinance Project Update F. USGS Stream Gage Agreement G. Finance Control Book – August 2020 H. Payment Approval – DuBois Cooper – Invoice #239642 - $23,990.00 I. Payment Approval – Plant & Moran – Invoice #1896584 - $39,980.00 J. Payment Approval – Livingston County Road Commission – Invoice #7156 - $267,862.60 K. Payment Approval – Livingston County Road Commission – Invoice #7157 - $121,313.26 L. Payment Approval – Livingston County Road Commission – Invoice #7158 - $156,029.90 M. Payment Approval – Livingston County Road Commission – Invoice #7159 - $137,880.17 N. Payment Approval – Livingston County Road Commission – Invoice #7149 - $382,755.70 O. Payment Approval – Livingston County Road Commission – Invoice #7151 - $56,360.67 P. Payment Approval – Livingston County Road Commission – Invoice #7148 - $473,547.91
10. Call to the Public 11. Public Information
A. Museum News Article B. Museum News Letter – October 2020 C. Museum News Letter – September 2020
12. Board Comments 13. Adjournment
Pledge to the Flag
No Correspondence
P.O. Box 157 10405 Merrill Road Hamburg, Michigan 48139-0157 (810) 231-1000 Office (810) 231-4295 Fax
Supervisor: Pat Hohl Clerk: Mike Dolan Treasurer: Jason Negri Trustees: Bill Hahn Annette Koeble Chuck Menzies Patricia Hughes
HAMBURG TOWNSHIP BOARD OF TRUSTEES REGULAR MEETING
Hamburg Township Hall Board Room Tuesday, October 6, 2020
2:30 p.m.
CONSENT AGENDA
1. Approval of the Minutes A. Township Board Regular Meeting Minutes – September 15, 2020
2. Bills/Vendor Payable List (A&B) 3. Department/Committee Reports
A. Parks & Recreation Meeting Minutes – August 18, 2020 B. Park Coordinators Report – September 2020 C. Senior Center Report – September 2020 D. Fire Department Monthly Report – August 2020 E. Police Department Monthly Report – August 2020 F. Pinckney High School Cross Country Season Application
FAX 810-231-4295 PHONE 810-231-1000
P.O. Box 157 10405 Merrill Road
Hamburg, Michigan 48139
HAMBURG TOWNSHIP BOARD OF TRUSTEES Regular Meeting
Hamburg Township Hall Board Room Tuesday, September 15, 2020
7:00 p.m. 1. Call to Order Supervisor Hohl called the meeting to order at 7:00 p.m. 2. Pledge to the Flag 3. Roll Call of the Board Present: Dolan, Negri, Hahn, Hughes, Menzies, Hohl Absent: Koeble
Also Present:
4. Call to the Public Jay Gross, 7564 Wisteria Way, Green Oak Township, introduced himself as the County Commissioner that would represent Hamburg Township for Livingston County.
5. Correspondence
None.
6. Approval of the Consent Agenda Motion by Menzies, second by Negri, to approve the consent agenda as presented.
Voice Vote: AYES: 6, ABSENT: 1 MOTION CARRIED Motion by Hohl, second by Menzies, to refer this matter to the MUC Committee and ask them to bring a monthly recommendation to the Board as to how to address the issue of Sodium Chloride. Voice Vote: AYES: 6, ABSENT: 1 MOTION CARRIED
7. Approval of the Agenda
Motion by Dolan, second by Hughes, to approve the Agenda as amended adding H. Fire Department Equipment Purchase and I. Community Center Closure. Voice Vote: AYES: 6, ABSENT: 1 MOTION CARRIED
8. Unfinished Business
A. Covid-19 Discussion – No Action.
Hamburg Township Board of Trustees Regular Meeting September 15, 2020 Page 2 9. Current Business
A. Revize Website Agreement Motion by Negri, second by Hahn, to approve the purchase of the Revize Software as presented in the memo from Tony Randazzo dated 09/11/2020 in the amount of $3,900.00 initial cost and an annual fee of $2,400.00 per year. Voice Vote: AYES: 6, ABSENT: 1 MOTION CARRIED B. Finance Control Book – July 2020 Motion by Negri, second by Hahn, to receive, file and publish the Finance Control Book from July 2020. Voice Vote: AYES: 6, ABSENT: 1 MOTION CARRIED C. Late Tax Penalty Waiver Resolution Motion by Negri, second by Dolan, to approve the Resolution authorizing the Township Treasurer to waive the additional 3% property tax penalty and the 1% interest on all property taxes paid after February 14, 2021 but on or before March 1, 2021 when it goes to the County for collection. Roll Call Vote: Hohl: Y; Negri: Y; Dolan: Y; Hahn: Y; Hughes: Y; Koeble: Absent; Menzies: Y
MOTION CARRIED D. Road Reimbursement Resolution
Motion by Hohl, second by Menzies, to approve the Road Reimbursement Resolution as presented. Roll Call Vote: Hohl: Y; Negri: Y; Dolan: Y; Hahn: Y; Hughes: Y; Koeble: Absent; Menzies: Y
MOTION CARRIED
E. Golf Course Operation Resolution
Motion by Dolan, second by Negri, to approve the Resolution for the Herndon Lake Park and Nature Reserve & Rush Lake Hills Golf Course Operation Resolution. Roll Call Vote: Hohl: Y; Negri: Y; Dolan: Y; Hahn: Y; Hughes: Y; Koeble: Absent; Menzies: Y
MOTION CARRIED
F. Special Board Meeting in September
Motion by Hohl, second by Dolan, to approve scheduling a Special Board Meeting on Monday September 28, 2020 at 1:00 p.m. to discuss the Drain Tax Levy. Voice Vote: AYES: 6, ABSENT: 1 MOTION CARRIED
G. Payment Approval – C & E Construction – Invoice #2504 - $9,702.41 Motion by Hohl, second by Negri, to approve the payment of C & E Construction Invoice #2504 dated 08/14/2020 in the amount of $9,702.41. Voice Vote: AYES: 6, ABSENT: 1 MOTION CARRIED
H. Fire Department Equipment Grant Motion by Hohl, second by Hughes, to approve the purchase of the Extractic SC758E-Combination Tool from Apolo Fire at a cost of $2,000.00. Voice Vote: AYES: 6, ABSENT: 1 MOTION CARRIED
Hamburg Township Board of Trustees Regular Meeting September 15, 2020 Page 3
I. Community Center
Motion by Hohl, second by Menzies, to approve the closing of the Hamburg Township Senior Center/Community Center after 4:00 p.m. for all purposes other than the Senior Center through December 31, 2020. Voice Vote: AYES: 5, ABSENT: 1; NAYS: 1 (Negri) MOTION CARRIED
10. Public Information None. 11. Call to the Public
A call was made with No Response. 12. Board Comments
Negri stated that the Summer Tax collection as compared with last year’s summer tax collection we brought in approximately 120 fewer payments and approximately $300,000.00 less than last year at this time. Dolan stated that the Clerk’s Department has been processing upwards of 100 new Ballot Applications per day with the first batch of AV ballots going to the Post Office on Friday September 25, 2020.
13. Adjourn Meeting Motion by Menzies, supported by Negri, to adjourn meeting.
Voice Vote: AYES: 6, ABSENT: 1 MOTION CARRIED
Meeting adjourned at 7:59 p.m. Respectfully submitted,
____________________________ ____________________________ Courtney L. Paton Mike Dolan
Recording Secretary Township Clerk
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Hamburg Township
Parks & Recreation Committee Regular Meeting
Hamburg Township Hall Small Conference Room Tuesday, August 18, 2020
3:00 p.m.
1. Call to Order
Dolan called the meeting to order at 3:02 p.m.
2. Pledge to the Flag 3. Roll Call of the Parks & Recreation Committee
Board Members Present: Dolan, Koeble, Auxier, Muck, Mougrabi Board Members Absent: None Also Present: Deby Henneman, Parks & ADA Coordinator
4. Call to the Public
A call was made with no response.
5. Approval of the Agenda
Motion by Dolan, supported by Muck, to approve the agenda as presented. VOICE VOTE: Ayes: 5 MOTION CARRIED
6. Approval of the Minutes
Motion by Koeble, supported by Muck, to approve the minutes from the July 21, 2020, Regular Meeting as presented. VOICE VOTE: Ayes: 5 MOTION CARRIED
7. Correspondence
There was no correspondence. 8. New Business
Covid-19 Update – There was no update.
Hamburg Township Offices 10405 Merrill Rd., P.O. Box 157 Hamburg, MI 48139 (810)222-1124 www.hamburg.mi.us
Parks & Recreation August 18, 2020 – 3 p.m. Page 2 9. Unfinished Business A. Parks & Recreation Master Plan/Pending Grants/Supervisor Report
1. Iron Belle & Lakelands Trail Update
There was no trail update.
2. Grant Update – MNRTF & Passport Grant Submissions Dolan stated the Township is on the agenda for a presentation to the Trust Fund Board on the 19th, and he will be presenting the slide show that has been prepared.
B. Township Park Use Policy/Fee/Procedures
1. Policies & Procedure Manual – Updates pending
2. Park Fee Schedule & Changes – No changes
3. Senior/Community Center Application and Rules & Regs – No changes
4. Covid Protocol – No updates
C. Administrative Services
1. Park Coordinator’s Report
Parks Coordinator’s Report for August 2020 was received and filed. 2. Senior/Community Center Report Senior Center Report for August 2020 was received and filed. 3. Scholarship Program
No updates. 4. Park Use Requests:
A. East Michigan Panthers Soccer
Motion by Auxier, supported by Koeble, to recommend to the Township Board the approval of the East Michigan Panthers Park Use Application dated August 12, 2020 with the understanding that the use will be assigned by the Park Coordinator based on field availability, that a Certificate of Insurance naming Hamburg Township as Additional Insured be provided, that the Clerk be provided all requested documents to his satisfaction, and that the applicant be charged rates of $25.00 per 2-hr use based on the current Park Use Fee schedule. VOICE VOTE: Ayes: 5 MOTION CARRIED
Parks & Recreation August 18, 2020 – 3 p.m. Page 3
B. PYA 5K Fun Run Withdrawn per applicant. Gene Doncea, Hamburg RC Flyers, stated his concerns with the Cross Country Course has it has been installed. He stated the caution tape keeps getting removed, and the signs they had installed have gone missing. He would appreciate a meeting between the Township, PHS and Parks to ensure all groups are on the same page as relates safety. C. PHBSA
Motion by Dolan, supported by Auxier, to recommend to the Township Board the approval of the PHBSA application date 8/17/20 with the understanding that the use will be assigned by the Park Coordinator based on field availability, that a Certificate of Insurance naming Hamburg Township as Additional Insured be provided, that the Clerk be provided all requested documents to his satisfaction, and that the applicant be charged rates of $5.00 per resident and $10.00 per non-resident for the listed dates. VOICE VOTE: Ayes: 5 MOTION CARRIED
5. Scholarship Program – No changes
D. Special Projects
1. Hamburg RC Truck/Car Project –
Gene Doncea, Hamburg RC Flyers, presented a proposed plan to install a RC Truck/Car route near the RC Airfield, adjacent to the existing Rocket Launch Pad. He is looking for conceptual approval so he knows if they should proceed with creating a more formal plan. Dolan asked if it would require fencing. Doncea believes it will. He stated that the use would be an extension of their club, and that all users would be covered under the same policy that covers the flying activities. Dolan asked if there is conflict with the RC use if both areas are going at once. Doncea stated they can have up to 200 devices simultaneously. Motion by Dolan, supported by Koeble, to recommend approval of the conceptual plan of the RC Car and Truck track to be installed adjacent to the RC Flyer’s Field, pending final Insurance and Membership plan, and finalized drawings and construction plans. VOICE VOTE: Ayes: 5 MOTION CARRIED
2. Equipment upgrade in Playgrounds – No updates.
3. Community Clean-Up Event – Postponed.
4. Project List – No updates.
E. Sponsorships/Volunteerism/Scholarships
1. Eagle Scout Project – No updates.
2. Beautification Committee – Dolan stated all 4 pads have been poured for our first bench installations.
Parks & Recreation August 18, 2020 – 3 p.m. Page 4
F. Signage and Community Awareness
There were no updates.
G. Risk Management (Insurance/ADA)
There were no updates. 10. Call to the Public
A call was made with no response.
11. Committee Comments There were no committee comments. 12. Adjourn Meeting Motion by Auxier, supported by Koeble, to adjourn the meeting.
VOICE VOTE: Ayes: 5 MOTION CARRIED Meeting adjourned at 3:54 p.m.
Respectfully submitted,
Debra Henneman Parks & ADA Coordinator
September 17, 2020 To: Parks & Recreation Committee From: Deby Henneman, Parks & ADA Coordinator Re: Park Coordinator’s Report The Senior/Community Center will remain closed through the end of 2020. We will be meeting again before the end of the year to determine if there will be an opening date in early 2021. I have requested all keys be returned by users, and am in the process of finalizing the scheduling process for rental of the Center after hours. Letters will be going out to all the users shortly giving an update on the expected fees. The fees that we now charge could help offset extra cleanings once the Center is open. Folks have been using the pre-application form for Parks and the Community Center room rental which can be found at this link: https://docs.google.com/forms/d/1NLd-SbJcFumRBFlvVRZdKhRRODDF79cn-OtpEbC1dgA/. This has been particularly helpful for folks who are requesting use of the open areas for their face-to-face activities. I continue to use the Google products to develop a system that will be visible to both staff and users, so they are able to see the uses already in place. I hope to have the process finalized by next month, and have already been invoicing folks under the new fee schedule. The Google Calendar I am using for scheduling can be found at: http://www.hamburg.mi.us/government/departments/parks_and_recreation/parks_and_rec_park_use_calendar_(google).php. I have found that the best view is Agenda. We were approached by PHS Cross Country to re-open their application for the approved District Meet which they canceled due to Covid. The meet is back on, and has been re-scheduled to October 24, 2020. In lieu of coming back with a new application, I updated their approval to reflect the new date. All points remain the same, except for the number of anticipated spectators which will be lower due to Covid restrictions. Public Safety and Hamburg RC Flyers have been notified. We have received our preliminary scores for the two MNRTF Grant applications submitted for the Hay Creek Bridge project and the Land Acquisition. We had our first Trail sub-committee meeting on August 6, 2020, and I am waiting on feedback for the Mission Statement I was asked to develop. Anyone interested in more information on this committee can contact our Supervisor, Pat Hohl at [email protected].
Hamburg Township Offices 10405 Merrill Rd., P.O. Box 157 Hamburg, MI 48139 (810)231-1000 www.hamburg.mi.us
September 17, 2020 To: Parks & Recreation Committee From: Julie Eddings, Senior Program Director Re: Senior Center Director’s Report Correspondence: None Important Dates: Senior Center will be closed on September 7, 2020 for Labor Day and November 3rd for the Election. Transportation Update: The Senior Center Bus is being utilized five days a week with an average of eight rides per day. Program Updates: Added in the month of August: Drive through Birthday Celebration, Tai Chi, and the Kitchen Band. Exercise classes and Bingo are at maximum capacity. Added in September: Zoom Yoga classes with Lisa and outside socials for Euchre and Pinochle groups. Upcoming Programs: In October, we will be hosting Oktoberfest on October 2, Flu Shot Clinic on October 9, Open Enrollment appointments for Medicare Part D, and a Halloween Celebration (details still being worked out) on October 30. Attendance: July 2020: Monthly Total – 451 Daily Average of 21 August 2020: Monthly Total - 536 Daily Average of 27
Hamburg Senior Center 10407 Merrill Road ♦ P.O. Box 157
Hamburg, MI 48139 810.222.1140 ♦ Fax: 810.231.3877
www.hamburg.mi.us
TO: Hamburg Township Board of Trustees
FROM: Chief Nick Miller
DATE: 30‐Sep‐20
RE: Monthly Fire Department Report for August
Fire 4 2.72% North West 19 12.93%
Medical 95 64.63% North East 20 13.61%
Hazardous Condition 17 11.56% South West 44 29.93%
Service / Good Intent 20 13.61% South East 60 40.82%
False Alarm / Cancel 8 5.44% Mutual Aid 4 2.72%
Mutual Aid 3 2.04% Totals 147 100.00%
Other 0 0.00%
Totals 147 100.00%
2020 Runs
from (1‐Aug‐20) to (31‐Aug‐20)
Fire 4 ‐20.0% Decrease
Medical 95 17.3% Increase
Hazardous Condition 17 13.3% Increase
Service / Good Intent 20 100.0% Increase
False Alarm / Cancel 8 166.7% Increase
Mutual Aid 3 0.0% No Change
Other 0 0.0% No Change
Totals 147 25.6% Increase
Comparative Statistics ‐ 2019 vs 2020 by Month
Current Monthly Totals
from (1‐Aug‐20) to (31‐Aug‐20)
0
117
from (2‐Aug‐19) to (1‐Sep‐19)% Change
2020 Total Runs by District
2019 Runs
5
81
15
10
3
3
from (1‐Aug‐20) to (31‐Aug‐20)
2020 Total Runs by Incident Type
10100 Veterans Memorial DriveP.O. Box 157 Hamburg, MI 48139-0157
Phone: 810-222-1100 FAX: 810-231-1974E-mail: [email protected]
Chief Nick MillerFire Marshal Jordan Zernick
TO: Hamburg Township Board of Trustees
FROM: Chief Nick Miller
DATE: 30‐Sep‐20
RE: Monthly Fire Department Report for August
10100 Veterans Memorial DriveP.O. Box 157 Hamburg, MI 48139-0157
Phone: 810-222-1100 FAX: 810-231-1974E-mail: [email protected]
Chief Nick MillerFire Marshal Jordan Zernick
2020 Runs
from (1‐Jan‐20) to (31‐Aug‐20)
Fire 20 ‐33.3% Decrease
Medical 604 ‐2.1% Decrease
Hazardous Condition 71 ‐59.7% Decrease
Service / Good Intent 153 0.0% No Change
False Alarm / Cancel 83 9.2% Increase
Mutual Aid 34 ‐10.5% Decrease
Other 0 0.0% No Change
Totals 965 ‐11.5% Decrease
Paid‐On‐Call Average Hours Worked per week as of 01‐January‐2020
Comparative Statistics ‐ 2019 vs 2020 Year‐To‐Date
Weekly Average Number of Employees
1090
30
0
38
76
153
1
3
4
12
24
Over 30.0 Hours
25.1 ‐ 30.0 Hours
20.1 ‐ 25.0 Hours
10.1 ‐ 20.0 Hours
0.0 ‐ 10.0 Hours
176
617
from (1‐Jan‐19) to (1‐Sep‐19)% Change
2019 Runs
Start Date 1‐Aug‐2020 1‐Aug‐2020
Finish Date 31‐Aug‐2020 ##########
0:07:04
0:01:23
0:05:41
41
48
TOTAL 89 Daytime
Totals32 35.96%
Nights &
Wknd
Totals
57 64.04%
0:07:58
0:01:32
0:06:26
22
32
TOTAL 54 Daytime
Totals14 25.93%
Nights &
Wknd
Totals
40 74.07%
LIGHTS & SIRENS (PRIORITY 1 ‐ HAMBURG TOWNSHIP ONLY)
OVERALL AVERAGES DAYTIME NIGHTS / WEEKENDS DIFFERENTIAL
GEOGRAPHICS DAYTIME CALLS NIGHTS / WEEKENDS CALLS DIFFERENTIAL
RESPONSE TIME 0:06:18 0:07:29 0:01:12
SCRAMBLE TIME 0:01:05 0:01:33 0:00:28
DRIVE TIME 0:05:13 0:05:57 0:00:44
STATION 11 17 24 7
STATION 12 15 33 18
DIFFERENTIAL
NO LIGHTS & NO SIRENS (PRIORITY 3 ‐ HAMBURG TOWNSHIP ONLY)
OVERALL AVERAGES DAYTIME NIGHTS / WEEKENDS
SCRAMBLE TIME 0:01:05 0:01:41 0:00:36
RESPONSE TIME 0:07:15 0:08:14 0:00:59
DRIVE TIME 0:06:10 0:06:32 0:00:22
GEOGRAPHICS DAYTIME CALLS NIGHTS / WEEKENDS CALLS DIFFERENTIAL
STATION 11 6 16 10
STATION 12 8 24 16
Hamburg, MIThis report was generated on 9/30/2020 5:43:53 PM
Hamburg Township Fire Department
Breakdown by Major Incident Types for Date Range
MAJOR INCIDENT TYPE # INCIDENTS % of TOTALFires 3 2.04%
Overpressure rupture, explosion, overheat - no fire 1 0.68%
Rescue & Emergency Medical Service 102 69.39%
Hazardous Condition (No Fire) 16 10.88%
Service Call 14 9.52%
Good Intent Call 8 5.44%
False Alarm & False Call 3 2.04%
TOTAL 147 100%
Zone(s): All Zones | Start Date: 08/01/2020 | End Date: 08/31/2020
Doc Id: 553emergencyreporting.com
Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results for a major incident type are not displayed if the count is zero.
Page # 1 of 2
Detailed Breakdown by Incident Type
INCIDENT TYPE # INCIDENTS % of TOTAL111 - Building fire 2 1.36%113 - Cooking fire, confined to container 1 0.68%251 - Excessive heat, scorch burns with no ignition 1 0.68%311 - Medical assist, assist EMS crew 55 37.42%320 - Emergency medical service, other 2 1.36%321 - EMS call, excluding vehicle accident with injury 36 24.49%322 - Motor vehicle accident with injuries 5 3.4%324 - Motor vehicle accident with no injuries. 3 2.04%342 - Search for person in water 1 0.68%411 - Gasoline or other flammable liquid spill 2 1.36%412 - Gas leak (natural gas or LPG) 8 5.44%424 - Carbon monoxide incident 1 0.68%444 - Power line down 3 2.04%460 - Accident, potential accident, other 1 0.68%463 - Vehicle accident, general cleanup 1 0.68%551 - Assist police or other governmental agency 1 0.68%553 - Public service 3 2.04%554 - Assist invalid 7 4.76%561 - Unauthorized burning 3 2.04%611 - Dispatched & cancelled en route 5 3.4%622 - No incident found on arrival at dispatch address 3 2.04%700 - False alarm or false call, other 1 0.68%733 - Smoke detector activation due to malfunction 1 0.68%744 - Detector activation, no fire - unintentional 1 0.68%
TOTAL INCIDENTS: 147 100%
Doc Id: 553emergencyreporting.com
Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results for a major incident type are not displayed if the count is zero.
Page # 2 of 2
Hamburg, MI
This report was generated on 9/30/2020 5:44:49 PM
Hamburg Township Fire Department
Total Hours by Personnel for Date Range for Pay GradePay Grades: All Pay Grades | Start Date: 08/01/2020 | End Date: 08/31/2020
PERSONNEL INCIDENT TIME TRAINING TIME EVENT TIME TOTAL TIME
Begnoche , Timothy J 33:15 14:00 102:00 149:15
Birk , Christopher 5:45 2:00 11:00 18:45
Blue , Rodney L 79:00 23:30 106:45 209:15
Campbell , Jeffrey A 37:00 11:15 80:15 128:30
Clement , Daniel R 7:00 11:00 24:00 42:00
Dolan , Brandon M 13:00 6:00 60:00 79:00
Flohr , Scott W 23:00 8:30 24:00 55:30
Girard , David 70:00 16:30 90:00 176:30
Hill , Daniel C 40:30 32:15 50:30 123:15
Hill , Derrick W 18:30 36:00 24:00 78:30
Hooks , Amanda K 33:00 14:00 64:15 111:15
Knepley , Daniel 17:45 10:30 61:30 89:45
Lauzon , Tyler J 19:00 10:45 0:00 29:45
Lawver , Jase 48:15 31:45 0:00 80:00
London , Clinton R 41:00 7:15 132:45 181:00
Mackenzie, Timothy 19:30 11:00 0:30 31:00
Mardeusz , Matthew 44:45 40:45 71:30 157:00
McMullen , Michael 5:00 8:30 0:00 13:30
Merna , Caleb 5:00 4:45 22:00 31:45
Miller , Max 5:15 11:30 0:00 16:45
Miller, Joel Nicholas 42:30 6:30 0:00 49:00
Moore , Dylan 19:45 21:00 0:00 40:45
Morris , Carlie E 9:15 10:30 24:00 43:45
Muscat , Steven 14:15 8:15 24:30 47:00
Otremba , Donald 7:00 5:00 36:00 48:00
Pawley , Thomas 2:00 12:15 0:00 14:15
Peer , Devon 17:30 4:00 60:00 81:30
Royston, Tyler J 8:00 4:00 0:00 12:00
Sacco , Martin 10:15 6:45 54:00 71:00
Sadowski , Daniel J 31:00 10:00 60:00 101:00
Steinaway , Michael 55:00 27:45 0:00 82:45
Stewart , Jess 8:45 6:00 0:00 14:45
Urbanowicz , Matthew 49:30 23:30 76:00 149:00
Vultaggio , Salvatore 20:45 12:00 54:00 86:45
Wessel , Michael A 1:00 3:00 0:00 4:00
Willis , Dan 30:45 17:30 98:00 146:15
Yost , Casey 27:00 9:15 83:30 119:45
Young , Jeff 27:15 9:45 60:00 97:00
Zernick , Jordan 38:30 2:00 0:00 40:30
Doc Id: 1413emergencyreporting.com
Personnel Total Hours by Time spent on Incidents and Time spent on Training Times for Date Range for Pay Grade. Time Cards are NOT included. Time is displayed in hh:mm format. This report only includes Reviewed Incidents, Locked Events and Locked Training classes. Payroll must be enabled.
Page # 1 of 1
HAMBURG TOWNSHIP POLICE MONTHLY REPORT
August, 2020
COMMUNITY HAPPENINGS
Community Involvement:
• No additional community events this month
Communications:
• No communications this month
POLICE DEPARTMENT OPERATIONS
Personnel:
• No personnel movement this month.
Training:
• Deputy Chief Dariusz Nisenbaum, Sgt. Anthony Wallace, Sgt. Matthew Duhaime and Sgt. Steve Locke participated in SWAT training on August 12, 2020.
• Sgt. Matthew Duhaime attended TASER Instructor training in Mackinaw City on August 14, 2020.
• Sgt. Matthew Duhaime and Sgt. Steve Locke attended First Line Supervision School August 26, 2020 – August 28, 2020 in Green Oak Township.
Monthly Arrest Summary
08/12/20-8:17pm: A 30-year old male Wayne resident was arrested at McGregor & M-36 for Operating While Intoxicated. His vehicle was impounded and he was lodged in the Livingston County Jail. 08/14/20-11:47pm: A 23-year old male Waterford resident was arrested at M-36 & Professional Center Drive for Driving While License Suspended. His vehicle was impounded and he was cited and released. 08/17/20-4:01am: A 34-year old male Township resident was arrested at M-36 & Merrill Road for Operating While Intoxicated. His vehicle was impounded and he was lodged in the Livingston County Jail. 08/20/20-7:00pm: A 24-year old male Township resident was arrested at his home for Domestic Violence. He was lodged in the Livingston County Jail. 08/23/20-12:50am: A 25-year old female Township resident was arrested at her home for Domestic Violence. She was lodged in the Livingston County Jail. 08/23/20-01:00am: A 39-year old male Township resident was arrested near Bishop Lake Road & Cunningham Lake Road for Operating While Intoxicated. His vehicle was impounded and he was lodged in the Livingston County Jail. 08/24/20-7:30pm: A 20-year old female Holly resident was arrested at Merrill Road & M-36 for Operating While Intoxicated and Fleeing & Eluding. Her vehicle was impounded and she was lodged in the Livingston County Jail. 08/28/20-9:54pm: A 30-year old male Highland resident was arrested at M-36 & Emerald Court for Operating While Intoxicated. His vehicle was impounded and he was lodged in the Livingston County Jail.
General Police information:
Marine Patrol: Marine patrols continued on the Chain of Lakes during the month of August. There was a large fireworks display held on Gallagher Lake on August 29, 2020. The event was orderly and there were no significant events associated with it.
Lakeland Trail Patrol: Regular patrols on the Lakelands Trail continued in
August with no incidents reported on the Trail. Road Patrol Vehicles: All road patrol vehicles are in working order. Red Barrel: 40 pounds of prescription drugs were removed from
the Red Barrel in front of the police station on August 31, 2020.
EXCERPT FROM PARKS AND RECREATION COMMITTEE
MEETING MINUTES To the attention of: Hamburg Township Board of Trustees Re: Draft Parks & Recreation Minutes Please be apprised of this excerpt from the [X]Unapproved [_]Approved Minutes of the Meeting of the Parks & Recreation Committee: Date of Meeting: September 22, 2020 Board Members Present: Dolan, Muck, Auxier Board Members Absent: Koeble, Mougrabi Non-Voting Members Present: Henneman Text of Motion: Motion by Auxier, supported by Dolan, to recommend approval of the application for PCS Cross Country, dated 8/3/20 for use of the Cross Country course in East Park, contingent that a Certificate of Insurance naming Hamburg Township as Additional Insured be provided, that the Clerk Department be provided all requested documents to their satisfaction, that the field assignments be communicated Administratively through the Parks Coordinator, and that fees, if any, for this new use be set by the Township Board. VOICE VOTE: Ayes: 3, Absent: 2 (Mougrabi, Koeble) MOTION CARRIED I, DEBRA HENNEMAN, Hamburg Township recording secretary to the Parks & Recreation Committee, do hereby certify that the foregoing is a true and correct excerpt of the Minutes of the aforementioned Regular Meeting of the Parks & Recreation Committee. Date: September 28, 2020
DEBRA HENNEMAN HAMBURG TOWNSHIP PARKS & ADA COORDINATOR
Hamburg Township Offices 10405 Merrill Rd., P.O. Box 157 Hamburg, MI 48139 (810)222-1124 www.hamburg.mi.us
Memorandum Date: September 17, 2020 To: Parks & Recreation Committee From: Deby Henneman, Parks & Recreation Coordinator Re: Pinckney Community Schools Cross Country Team– Use of Manly Bennett Park – East For Training, Practices and Meets – Annual (pro-rated) use until 7/1/21 We are in receipt of a Park Use Application from Pinckney Community Schools dated August 3, 2020 for use of the east park grounds Manly Bennett Park for Cross Country activities. Use is anticipated daily from 3 p.m. to 5 p.m. The application states that other uses will not be interfered with, however, the course does wind around baseball, near the picnic pavilion and through football. The concerns raised by the Flyer’s club were raised, and the course was adjusted accordingly. I have notified Flyer’s of this change and have made every effort to not schedule folks for use of the grounds when sports groups are present. The use has been occurring since last year, and I have been working with the coach to work on a scheduling solution that works for all users. Should approval of the application be recommended as submitted, it should include the contingency that a recommendation from Public Safety be obtained, a Certificate of Insurance naming Hamburg Township as Additional Insured be provided, that the Clerk Department be provided all requested documents to their satisfaction, that the field assignments be communicated Administratively through the Parks Coordinator, and that fees I should be invoicing, if any, for this new use be confirmed by the Township Board.
Hamburg Township Offices 10405 Merrill Rd., P.O. Box 157 Hamburg, MI 48139 (810)231-1000 www.hamburg.mi.us
Hamburg Township Manly Bennett Park
Park Use Application
And Release of Liability & Indemnification Agreement
(Application must be submitted 60 days before requested use)
Applicant Information:
P.O. Box 157 10405 Merrill Road Hamburg, Michigan 48139-0157 (810) 231-1000 Office X-218 (810) 231-4295 Fax
Pinckney Community Schools Event Sponsor (or name if family or individual use): ________________________ _
f Pinckney Cross Country
Name o Event: ____ · _____________________________ _
T f E Practices and Meets 2 a 1·fi d u
t P k U C t # - ua 1 1e ser ype o ven : _________________ ar se a egory :_
A 1. James Wicker
pp1cantName:--,----r-___ -=---------=-------::::=--=---------------------~"CQS C)Se_ ~ ~\-ri-0 ... ~ 3-SpmpracticesM-F V Date(s)ofEvent: -to ~ -\-c)\ Llo-e,~Time(s)ofEvent: _________ _
Applicant Address: ________________ Suite or Apt#: _________ _
Applicant City: _______________ State: ______ Zip: ______ _
. James Wicker - Coach Contact Person (present durmg use): __________________________ _
Contact's Affiliation with Applicant: __________________________ _
C , E M .
Contact's Phone:____________ ontact s - a1 : ______________ _
Event Co-applicant, if any: _____________________________ _ All Co-applicanis must also sign all applications and waivers.
Co-applicant relationship to Applicant: _________________________ _
Co-applicant's phone:--------------------------------
Insurance Information: . SETSEG V
Insurance Carner:----------------------------------certificate of Insurance must be provided by all applicants as outlined in Appendix Bin the Park Facility Use Policy.
Policy#: PCOOoo359 Expiration Date: _7_11_1_2
_1 __________ _
. I . b.1. 1,000,000 n/a Limit of Genera Lia 11ty: ____________ Occurrence ___________ Aggregate
. . .f n/a Umbrella Coverage L1m1t (1 any): ________ Occurrence ___________ Aggregate
ll Park Use Application PA01012020
Event Description: (any information that doesn't pertain to your event please indicate not applicable)
Pl d 'b th t t h t Use of cross country course in East Park for daily practices ease escn e e even you propose o os : __________________________ _
between 3 - 5 p.m. Use will not interfere with other events in the area, and will not occur during any scheduled
Blackout Dates. -~ a_~~
Total Number of participants/spectators/guests anticipated during event: ______________ _
Average of participants/spectators/guests anticipated at any given time: ______________ _
Site of Proposed Event; include all areas of the parklands that will be used: Manly Bennett EaSt Park - Cross
Country Course as submitted, which winds around football and baseball areas as well as Flyer's field in East
Park.
Include site plan drawing reflecting all areas of the Township Park and recreational facilities the event will effect
Will there be camping and trailer facilities? If so, are overnight stays anticipated: n/a -----------
Number of Volunteers: Are Volunteers trained?: ------------ -------------Please attach copy of Volunteer Handbook if applicable
Will tents be used?:_n_la ____________ If so, please indicate locations: _________ _
Under no circumstances are tent stakes to be driven into asphalt surfaces. Tent locations must be pre-approved
n/a Will admission be charged? If so, how much: ______________________ _
Parking fee charged? If so, how much:_n_la _________ Valet service available? _______ _
Will Food/Beverages be served? If so, types of food and name of persons serving: n/a -----------
For anything other than pre-packaged foods, Concession Application, Health Department License and Products Liability coverage is required
Will there be Fireworks or any other pyrotechnic display? If so, describe: n/a ---------------
Insurance requirements to be established during the event review process as stated in Appendix B of the Park Facility Use Policy.
W·11 th b · I t? If d 'b No animals allowed at practices/meets. 1 ere e any amma s pre sen . so, escn e: -~,~s (lo-\- a \~. Cl("' Pets are not allowed in Parkland during events. Service Do oper certification.
Will there be Amusement rides or games? If so, describe: n/a ---------------------
Insurance requirements to be established during the event review process as stated in Appendix B of the Park Facility Use Policy.
21 Park Use Application PA01012020
No Will there be a need for vehicles to be used on Township grounds? If so, describe: __________ _
Personal vehicles require proof of Auto Liability based on the description of use and areas needing to be accessed during event
Will there be a need for Emergency Responders over and above what is included in the Public Safety Fee? If so,
.b No descn e: ----------------------------------------
Hamburg Township reserves the right to require private security and/or emergency responders be present during any event
hi "f Mowing and maintenance of Cross Country trail system.
Specific services required from the Towns p, 1 any: _____________________ _
Other information regarding your event that you feel may be helpful: _______________ _
Organized Sports and/or Sporting Events:
Please indicate type of sports event: l ✓ IRegular Season (Games/Practices) Dsports TournamentOOther
If Tournament or other event, complete Event Description on Page 2 and provide additional details, if any:
~ Any invitational meets will be applied for under separate application.
Release of Liability & Indemnification Agreement
The approval of this park use request is contingent upon receipt of all requested information, review process of the Hamburg Township Parks & Recreation Committee, and approval of the Hamburg Township Board. The applicant may be required to provide additional information as is deemed necessary by the Parks & Recreation Committee and/or Township Board, and may be required to meet with the Parks Administrator and/or Parks Coordinator to supply additional info9rmation or to answer questions. I/the Park Use Application is received less than 60 days prior to the requested event date, the Parks & recreation Committee and Township Board may process the application, however, the application fee may be increased in an amount to be determined by the Parks & Recreation Committee and/or the Township Board.
The undersigned acknowledges that he/she/they are authorized to sign this application on behalf of the applicant and that he/she/they have received a copy of all documents relating to the use of the park and recreational facilities including the Hamburg Township Park Facility Use Policy Rules and Regulations.
31 Park Use Application PA01012020
In further consideration of entering into this agreement, to the fullest extent permitted by law, the Applicant agrees to defend, pay on behalf of, indemnify, and hold harmless Hamburg Township, its elected and appointed officials, employees and volunteers, and others working on behalf of Hamburg Township against any and all claims, demands, suits, or loss, including all costs connected therewith, and for any damages which may be asserted, claimed, or recovered against or from Hamburg Township, by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of, or is in any way connected or associated with this contract.
The Applicant covenants and agrees that it will have a representative on the premises at all times to monitor the set-up, use and tear-down of the use and all activities related to thereto and under no circumstances shall the use of the park be granted or sublet to any other group or organization without the express written permission of the Hamburg Township Board of Trustees.
Any Applicant or group or entity co-hosting an event must provide a Certificate oflnsurance naming Hamburg Township as an additional insured and proof of that coverage must be provided prior to the issuance of the permit for the event. The Applicant and/or co-host of any event must comply with all rules, regulations and policies of the Township pertaining to the said use and will be ultimately responsible for any and all damages to any Hamburg Township property resulting from the use, and shall otherwise restore the Township property to its previous condition.
Personal Property Damage Claims: The applicant hereby releases Hamburg Township, Its elected and appointed officials, employees and volunteers, and others working behalf of Hamburg Township, from any and all liability or responsibility to the applicant or anyone claiming through or under the applicant by way of subrogation or otherwise, for any loss or damage to applicant's property resulting from any incident, except damages resulting from the gross negligence of the Township, as it relates to the activities and uses contemplated by the application. It is understood by the applicant that all private property kept, stored or maintained in and on the Hamburg Township Park and recreational facilities shall be so kept, stored or maintained at the risk of the Applicant.
. . 1
JSW Imtia s: ____ _
Public Health & Safety: The applicant hereby swears and attests that they have complied with all aspects and intent, of Background Checks and that they are in compliance3 with the Michigan Sports Concession Law, Acts 342 & 343, Public Acts of 2012, as referenced in the Park Facility Use Policy and outlined in Appendix A. The applicant understands that falsification of the above statement and/or failure to comply with these requirements may result in the suspension and/or revocation of the use of the Hamburg Township parkland facilities.
Initials: _J_S_W __ _
Applicant's Signature:_J_a_m_e_s_W_ic_k_e_r ___ ------=-~----- Date: 8/3/20
Co- applicant's Si . · Ward10W Date: 8/3/20 ,__ _____ _
Parks Coordinato · ---~ ~~ __ Date: C\-\ 7 -d()
For office use only
Comments: --------------------------------------------
Meeting Approval Dates: _ _____ Parks & Recreation _____ Public Safety _____ Township Board
Application has been ( Circle one) Q Approved Q Denied
Hamburg Township Representative: ____________________________ _
41 Park Use Application PA01012020
Producer
SET SEG 415 W. Kalamazoo Street Lansing, MI 48933
Insured
Pinckney Community Schools
2130 E M-36
Pinckney, MI 48169
CERTIFICATE OF INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
A MASB-SEG Property/Casualty Pool, Inc.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
co LTR
A
TYPE OF INSURANCE
GENERAL UABIUTY [X] Comprehensive Form [X] Premises/Operations [X] Products/Completed Operations [X] Broad Form Property Damage [X] Personal Injury
POLICY EFFECTIVE NUMBER DATE
PC- 7/1/20 0000359
EXPIRATION LIMITS DATE
7/1/21 BI & PD COMBINED $1,000,000 OCCURRENCE
BI & PD COMBINED N/A AGGREGATE
PERSONAL INJURY $1,000,000 OCCURRENCE
PERSONAL INJURY N/A AGGREGATE
DESCRIPTION Hamburg Township Parks and Recreation are hereby added as an additional insured for liability but only in respects to the school activities performed at Manly Bennet Park by or on behalf of the named Insured for the 2020 to 2021 school year.
CERTIFICATE HOLDER
Hamburg Township PO Box 157 Hamburg, MI 48139
AUTHORIZED REPRESENTATIVE
Deana Coolidge PROPERTY /CASUAL TY DEPARTMENT
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
Date August 13, 2020
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10100 Veterans Memorial Drive P.O. Box 157 ♦ Hamburg, MI 48139-0157
Phone: 810-222-1100 ♦ FAX: 810-231-1974 E-mail: [email protected]
Fire Chief Nick Miller Fire Marshal Jordan Zernick
Date: September 30, 2020 To: Hamburg Township Board of Trustees From: Chief Miller Re: Agenda Item Topic: Duty Engine and POC Engine Payment General Ledger #: 206.000.000.981 Number of Pages: 1 of 3
History
• May 2019 the Township Board approved the purchase of two fire apparatus, a Duty Engine to replace Rescue 11 and a Paid-on-Call (POC) Engine to replace Engine 11 which is from 1996.
• In June 2019, Hamburg Fire personnel completed a pre-construction meeting in South Dakota. Multiple minor changes were made to each apparatus which resulted in 2.4% increase in the Duty Engine and a 2.2% increase in the POC Engine.
• These increases were presented to Supervisor Hohl and we were instructed to address the cost changes at time of final payment with the board.
• In September 2020, Hamburg Fire personnel completed a final inspection on both apparatus in South Dakota. After the final inspection a total increase of 3.2% for the Duty Engine and a 2.6% for the POC Engine. Both apparatus are scheduled to be at Hamburg Fire during the second week of October.
Funding
• The Fiscal Year goals and budget support the purchase and payment of the Duty and the POC Engine using Capital 206.000.000.981.000
• After discussions with Director of Public Safety Duffany and Director of Accounting Kubitskey, the funds are available for these payments.
Board Action: To approve the payment of the Duty Engine and the POC Engine as invoiced in the attached documentation from Rosenbauer South Dakota LLC. at a cost of $1,148,135.00 with funds coming from Capital Expenditures for Vehicles, 206.000.000.981.000.
Nick Miller Fire Chief
DATE PG9/23/2020 1
SOLD TO:
JOB NUMBER
18070
ORDERED QUANTITY SHIPPED
UNIT PRICE AMOUNT
1.00 1.00 $525,768.00 $525,768.00
1.00 1.00 $861.00 $861.00
1.00 1.00 $4,955.00 $4,955.00
1.00 1.00 $1,865.00 $1,865.00
1.00 1.00 $2,297.00 $2,297.00
1.00 1.00 $1,094.00 $1,094.00
1.00 1.00 $1,923.00 $1,923.00
-1.00 -1.00 $141.00 -$141.00
1.00 1.00 $3,965.00 $3,965.00
$0.00
$0.00
$0.00
SALES AMT $542,587.00
FREIGHT $0.00
STATE TAX $0.00
CITY TAX $0.00
TOTAL $542,587.00
100 Third Street • Lyons, SD 57041-0057Phone: (605) 543-5591 • Fax: (605) 543-5074
PUMPER
INVOICE
88697
INVOICE #
ROSENBAUER SOUTH DAKOTA, LLC
Hamburg Township Fire DepartmentP.O. Box 157Hamburg, MI 48139
NET 0
CUST ID SALES PERSON
PURCHASE ORDER
HAMBMI EVP
FX Pumper Apparatus per Contract (Starting amt includes the discount for ordering both units at the
same time.)Change Order # 1 Dated 6-14-19
TERMS
DESCRIPTION
Change Order # 9 (Final Inspection Changes)
Unit # 1 Duty Unity / Job# 18070
Change Order # 7 Dated 9-17-19
Change Order # 8 Dated 2-5-20
Change Order # 2 Dated 6-28-19
Change Order # 3 Dated 6-25-19
Change Order # 4 Dated 7-15-19
Change Order # 6 Dated 9-13-19
Rosenbauer Warrior Chassis
VIN# 5 4 F 2 F A 4 1 3 L W M 1 2 6 1 3
DATE PG9/23/2020 1
SOLD TO:
JOB NUMBER
18071
ORDERED QUANTITY SHIPPED
UNIT PRICE AMOUNT
1.00 1.00 $589,847.00 $589,847.00
1.00 1.00 $2,818.00 $2,818.00
1.00 1.00 $2,363.00 $2,363.00
1.00 1.00 $8,241.00 $8,241.00
-1.00 -1.00 $1,092.00 -$1,092.00
1.00 1.00 $836.00 $836.00
-1.00 -1.00 $141.00 -$141.00
1.00 1.00 $2,676.00 $2,676.00
$0.00
$0.00
$0.00
SALES AMT $605,548.00
FREIGHT $0.00
STATE TAX $0.00
CITY TAX $0.00
TOTAL $605,548.00
Change Order # 2 Dated 6-13-19
Change Order # 3 Dated 6-13-19
Change Order # 5 Dated 9-3-19
Change Order # 6 Dated 9-17-19
Rosenbauer Warrior Chassis
VIN# 5 4 F 2 F B 7 1 3 L W M 1 2 6 1 4
FX Pumper Apparatus per Contract (Starting amt includes the discount for ordering both units at the
same time.)Change Order # 1 Dated 6-13-19
TERMS
DESCRIPTION
Unit # 2 Paid on Call / Job# 18071
Change Order # 7 Dated 2-5-20
Change Order # 8 (Final Inspection Changes)
NET 0
CUST ID SALES PERSON
PURCHASE ORDER
HAMBMI EVP
P.O. Box 157Hamburg, MI 48139
100 Third Street • Lyons, SD 57041-0057Phone: (605) 543-5591 • Fax: (605) 543-5074
PUMPER
INVOICE
88698
INVOICE #
ROSENBAUER SOUTH DAKOTA, LLC
Hamburg Township Fire Department
10100 Veterans Memorial Drive P.O. Box 157 ♦ Hamburg, MI 48139-0157
Phone: 810-222-1100 ♦ FAX: 810-231-1974 E-mail: [email protected]
Fire Chief Nick Miller Fire Marshal Jordan Zernick
Date: September 30, 2020
To: Hamburg Township Board
From: Fire Chief Nick Miller
Re: Hiring of Paid-on-Call Firefighter
Information: Max Miller is currently a Fire Cadet with Hamburg Fire. He recently turned 18 and is now eligible and has requested to be transitioned to Probationary Paid-on-Call Firefighter Currently the Fire Department has 33 fully-trained, 5 in-training, and 1 cadet which gives us a POC staffing of 39. The Personnel Committee and the Township Board has approved HTFD to have a POC roster between 40-50 personnel. Requested Action: Motion to approve the promotion of Fire Cadet Max Miller to the rank of probationary paid-on-call firefighter. Max Miller has already completed all pre-employment physicals and documentation. Thank you,
Nick Miller Fire Chief
Hamburg Township Public Safety Administration
PO BOX 157 ∙ HAMBURG, MICHIGAN 48139 PHONE: (810) 222-1171 ∙ FAX: (810) 231-9401
RICHARD DUFFANY, DIRECTOR OF PUBLIC SAFETY/CHIEF OF POLICE [email protected] NICK MILLER, DEPUTY DIRECTOR OF PUBLIC SAFTY/FIRE CHIEF [email protected]
TO: Hamburg Township Board
FROM: Chief Richard Duffany
DATE: October 2, 2020
RE: Agenda Item Topic: Updated Operational Procedure
General Ledger #: N/A
Number of Supporting Documents: 11
NEW/OLD BUSINESS: XXX New Business
_____ Old Business – Previous Agenda #:
Requested Board Action
• Motion to approve updated Hamburg Township Fire Department Standard Operating Procedures #100-19: Uniform and General Appearance, #100-20: Media/Public Information and #100-21: Use of Multi-Purpose Room.
• Motion to approve updated Hamburg Township Police Department Operational Procedures #200-3: Handcuffs and Restraining Devices, #300-25: Use of Force, #300-28: Less-Lethal Weapons and #600-15: Department Training.
Background As part of the ongoing review of all Hamburg Township Fire Department (HTFD) Standard Operating Procedures, HTFD Standard Operating Procedure #100-19: Uniform and General Appearance, HTFD Standard Operating Procedure #100-20: Media/Public Information and HTFD Standard Operational Procedure #100-21: Use of Multi-Purpose Room are being submitted to the Township Board for review and approval. Each of these SOPs have been substantially re-written. The Hamburg Township Police Department (HTPD) is in the process of obtaining state accreditation through the Michigan Association of Chiefs of Police. This process requires a review of all HTPD operational procedures and the incorporation of best practices into these policies. The following operational procedures have been amended as part of this process and are being submitted to the Township Board for review and approval:
Hamburg Township Public Safety Administration
PO BOX 157 ∙ HAMBURG, MICHIGAN 48139 PHONE: (810) 222-1171 ∙ FAX: (810) 231-9401
RICHARD DUFFANY, DIRECTOR OF PUBLIC SAFETY/CHIEF OF POLICE [email protected] NICK MILLER, DEPUTY DIRECTOR OF PUBLIC SAFTY/FIRE CHIEF [email protected]
HTPD Operational Procedure #200-3: Handcuffs and Restraining Devices. HTPD Operational Procedure #300-25: Use of Force. HTPD Operational Procedure #300-28: Less-Lethal Weapons. HTPD Operational Procedure #600-15: Department Training. A “highlighted” copy of each amended HTPD operational procedure showing the changes to these procedures have been included. Red font indicates language that has been deleted and green font indicates new language.
Respectfully,
Chief Richard Duffany Director of Public Safety/Chief of Police
HAMBURG TOWNSHIP FIRE DEPARTMENT STANDARD OPERATING PROCEDURE
Effective Date: DRAFT Rescinds:10-142
Title: UNIFORM AND GENERAL APPEARANCE No: 100-19
I. PURPOSE
To ensure uniformity of dress within the Hamburg Township Fire Department (HTFD) so as to project a professional image of all personnel by requiring them to wear the official uniform in a similar manner.
II. POLICY All personnel shall wear the official uniform at all times while on duty as noted in this policy. Only those items issued or approved shall be considered part of the official uniform, and must be worn as indicated.
III. PROCEDURE All personnel will strictly adhere to the department's uniform dress code as established within this procedure. The department may furnish all parts of the uniform to its personnel as per department policy.
IV. POSSESSION AND MAINTENANCE OF UNIFORMS
A. All personnel shall wear an acceptable uniform as outlined in this policy. B. Uniforms shall be distributed by the HTFD administration. C. All items of the uniform shall be cleaned and maintained in a good state to ensure
there acceptability to service. D. The official uniform shall be worn during the following:
1. Scheduled duty shift hours 2. Conducting or assisting with any public education class 3. Scheduled training drills 4. Whenever representing HTFD 5. At any time as may be deemed proper by an officer
V. TYPES OF UNIFORMS
A. Class A Uniform – Full dress uniform
1. Long sleeve button-up uniform shirt 2. Navy pants 3. Black leather belt 4. Black uniform shoes/boots that will take a shine
UNIFORM AND GENERAL APPEARANCE 100-19
Page 2 of 6
5. Badge (if issued) 6. Name bar 7. Flag Pin and any issued citation pins 8. Collar insignia (if issued) 9. Dark Navy Tie 10. Blazer (if issued) 11. Uniform Hat (if issued) 12. Department issued T-Shirt will be worn under the uniform shirt
B. Class B Uniform
1. Short or long sleeve button-up uniform shirt 2. Navy pants 3. Department issued T-Shirt will be worn under the uniform shirt 4. Black uniform boots that will take a shine 5. Black leather belt 6. Name bar 7. Flag pin (no citation pins) 8. Badge if issued 9. Issued collar brass only 10. Job shirt or Department issued jacket may be worn over uniform
C. Class C uniform
1. Red Polo shirt 2. Department issued T-Shirt will be worn under the Polo shirt 3. Navy Pants or shorts 4. Black uniform boots, shoes allowed with shorts 5. Department issued baseball style cap with approved department insignia 6. Department issued stocking hat with approved department insignia 7. Black leather belt 8. Job shirt or Department issued jacket may be worn over polo
D. Class D uniform
1. Department issued T-Shirt 2. Navy Pants or shorts 3. Black uniform boots, shoes allowed with shorts 4. Baseball style cap with approved department insignia 5. Stocking hat with approved department insignia 6. Black leather belt 7. Job shirt or Department issued jacket may be worn over T-Shirt
VI. UNIFORM STANDARDS
UNIFORM AND GENERAL APPEARANCE 100-19
Page 3 of 6
Uniforms shall be worn in the following prescribed manner.
A. Class A Uniform:
1. Class A uniform is worn when requested for specific department events. 2. All patches, badge, collar insignias, citation pins, and name tag will be
properly affixed in the proper locations.
B. Class A & Class B Button-up Uniform Shirts: 1. Chief Officers; Class A – White, Class B – White or dark navy. 2. Captains; Class A – Light blue, Class B – Dark navy 3. Personnel Lieutenant and down; Class A & Class B – Dark navy
C. Class B Uniform:
1. Class B uniform is worn when working scheduled shifts, EMS or fire standby events, public education events and while attending department supported classroom training sessions.
2. All shirts will be tucked in and present a professional appearance. 3. T-shirts may be worn when donning fire turnout gear or when authorized
by the station officer while working in the apparatus bay or during practical training sessions.
4. Shoes or boots shall be black in color and made of a material that will take a shine when polished.
D. Class C Uniform:
1. Class C uniform, Department approved polo, is worn when working scheduled shifts, EMS or fire standby events, public education events and while attending department supported training sessions.
2. All shirts will be tucked in and present a professional appearance. 3. T-shirts may be worn when donning fire turnout gear or when authorized
by the station officer while working in the apparatus bay or during practical training sessions.
4. Shoes or boots shall be black in color and made of a material that will take a shine when polished.
5. Uniform shorts may be worn from April 1st until October 31st
E. Class D Uniform: 1. Class D uniform, Department approved T-shirt, is worn during practical
training sessions or as authorized. 2. All shirts will be tucked in and present a professional appearance. 3. Shoes or boots shall be black in color and made of a material that will
take a shine when polished.
UNIFORM AND GENERAL APPEARANCE 100-19
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4. Uniform shorts may be worn from April 1st until October 31st
VII. PAID-ON-CALL RESPONDER UNIFORM
A. Personnel shall meet the following standards before departing on a responding
apparatus: 1. Department approved shirts 2. Normal duty uniform items are encouraged 3. On call uniform shall offer a professional presentation 4. No open toe shoes allowed at any time
VIII. TRAINING UNIFORM
A. Department issued shirt, shorts or pants unless directed otherwise. B. Other styles of pants may be worn during specialized training at the discretion of
a Chief Officer or the training officer.
IX. General standards
A. Proper PPE shall be worn on fire and EMS responses. B. Class B or C uniforms will be worn during classroom training C. Class D uniforms will be worn during practical trainings D. Fire department personnel shall make arraignments in order to adhere to the
uniform policy E. Shirts shall be buttoned up completely with the exception of the top collar button
and tucked completely into the trousers. F. Pants should not be allowed to ride up on boots or with the cuffs tucked into
boots. G. Socks will be navy blue or black. White socks will be allowed as long as no
white is visible over the top of the footwear. H. Name bar shall be placed ¼ inch above right breast pocket. I. US flag emblem shall be placed ¼ inch above name bar J. Caps:
1. Only Department issued or approved caps or headwear with the approved insignia or lettering shall be worn
2. Department approved baseball style caps may be worn during responses, station duty, outdoor drills/training, public relations and special duty details
3. Department approved stocking hats may be worn during inclement weather.
K. Jewelry shall be limited to:
UNIFORM AND GENERAL APPEARANCE 100-19
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1. A watch and one bracelet shall be allowed on the wrist of each hand, subject to approval by the Chief
2. One ring on one finger of each hand 3. Necklaces may be worn if kept inside the shirt at all times 4. No more than one(1) earring in each ear allowed 5. No other visible piercings will be allowed
L. No part of the official uniform will be worn into bars, taverns or the bar area of a restaurant while off duty.
M. Only Department issued pins, buttons, badges, patches, etc. may be worn. Other pins may be worn with Chief's approval.
N. Only conservative, professional appearing sunglasses may be worn while representing the Department.
O. Any tattoos that will be visible while wearing your uniform must be approved by the Fire Chief or covered while in uniform.
X. UNIFORM REPLACEMENT
A. All non-serviceable department issued uniforms are to be turned in to the Chief or
his designee for a replacement. B. Purchase or issuing of dress or response uniforms will be by The Chief or his
designee. C. Replacement of the uniform will at the discretion of the Chief or his designee. D. Personnel shall, at all times, have a class A and class B uniform in service.
XI. PERSONAL GROOMING
A. Personnel will pay particular attention to personal cleanliness B. Fingernails will be clean and neatly trimmed C. Face will be clean shaven at all times except for sideburns and mustaches as
defined D. Acceptable hair styles will be determined by the following guidelines: E. MALES:
1. The length, bulk, or appearance of the hair will not be excessive, ragged, or unkempt.
2. Hair will be neatly groomed and will not hang over the collar. 3. Hair in front will be groomed so that it does not fall below the band of
properly worn headgear. At all times, hair shall be kept out of the eyes and shall not interfere with any safety items.
4. The hair may be worn slightly over the ears but in no case will the bulk or length of the hair interfere with the proper wearing of any authorized headgear or SCBA face mask.
5. The acceptability of a member's hairstyle will be based upon the criteria
UNIFORM AND GENERAL APPEARANCE 100-19
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in this Procedure and not upon the style in which members choose to wear their hair.
6. Sideburns, if worn, shall be neatly trimmed, not extending below the lowest part of the ear, not flared, of even width and ending with a clean-shaven horizontal line.
7. Mustaches, if worn, will be short and neatly trimmed and shall stop no closer than ½ inch from the line of the jaw.
8. Beards and goatees will not be allowed. The face must be clean shaven for working purposes except for mustaches and sideburns.
9. Hairpieces or wigs worn on duty must conform to the same standards as stipulated for natural hair.
10. Hair coloring, if used, must look natural. 11. At no time shall any facial hair interfere with the wearing of safety gear.
F. FEMALES: 1. The length, bulk, or appearance of the hair will not be excessive, ragged,
or unkempt. 2. Hair will be neatly groomed. Hair in front will be groomed so that it does
not fall below the band of properly worn headgear. At all times, hair shall be kept out of the eyes and shall not interfere with any safety items.
3. The hair may be worn slightly over the ears but in no case will the bulk or length of the hair interfere with the proper wearing of any authorized headgear or SCBA facemask.
4. Hairpieces or wigs worn on duty must conform to the same standards as stipulated for natural hair.
5. Hair coloring, if used, must look natural. 6. No ribbons or ornaments shall be worn in the hair except for neat and
inconspicuous bobby pins, and conservative unadorned barrettes or head band. An elastic type band may be used to maintain a ponytail.
7. Cosmetics when worn will be in good taste using conservative, natural looking cosmetics.
Issued by:
Nick Miller Fire Chief
Approved by the Hamburg Township Board of Trustees:
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HAMBURG TOWNSHIP FIRE DEPARTMENT STANDARD OPERATING PROCEDURE
Effective Date: DRAFT Rescinds: 10-119
Title: MEDIA/PUBLIC INFORMATION No: 100-20
I. PURPOSE
The purpose of this procedure is to establish guidelines for the release and dissemination of information by the Hamburg Township Fire Department (HTFD) to media outlets and the public regarding incidents coming under the jurisdiction of HTFD and/or involving HTFD personnel.
II. POLICY
The Hamburg Township Fire Department recognizes the news media’s right to report on matters of public interest and it is the policy of HTFD to maintain a cooperative approach by providing information on matters of public concern to the news media and the general public in an atmosphere of open communication. It is also the policy of the Hamburg Township Fire Department to control the flow and type of information coming from the department in order to ensure the professional release of information in a manner which does not jeopardize an individual’s rights to privacy, expose the Township to civil liability, interfere with the fire service or impede any possible law enforcement investigation.
III. PROCEDURES
A. Requests for Information
1. All requests for information from a news media source on any matter coming under the jurisdiction of HTFD and/or involving HTFD personnel shall be directed to the Fire Chief or designated Public Information Officer (PIO).
2. No firefighter shall release any information or make any comment to the
news media on any matter coming under the jurisdiction of HTFD and/or involving HTFD personnel without receiving prior authorization from the Fire Chief or Director of Public Safety.
3. All members of HTFD are specifically prohibited from releasing the
following information to the news media or public:
a. Information which, if prematurely disclosed, would interfere with an active fire investigation or other criminal investigation.
b. Information regarding internal department investigations.
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c. Personal information (phone number, address) of any Township employee.
d. Names or specific medical information of medical patients.
e. Names of juveniles under any circumstances.
f. Information that would identify the victim of a sex offense, child abuse or other crime where the privacy of the individual is protected by law.
g. Names of deceased persons prior to notification of next of kin.
h. The name of any person suspected of committing suicide or the contents of suicide notes.
4. On all incidents involving HTFD and HTPD personnel where criminal
prosecution is a possibility (arson, fatal accidents, drunk-driving accidents, shootings, stabbings, etc…) the Fire Chief and Director of Public Safety shall work collaboratively to determine what information may be released.
B. Press Releases
1. Press releases shall only be issued or authorized by the Fire Chief or
Director of Public Safety.
2. Press releases shall be written in a manner which provides information about an incident but that does not jeopardize an individual’s rights to privacy, interfere with the fire service or impede any possible law enforcement investigation.
3. Information which is prohibited from public release under this policy shall not be included in a press release.
4. Press releases shall be released to the news media in an impartial, accurate and timely fashion.
5. Any member of the department may give out information contained in a previously approved press release. Only the Fire Chief, Director of Public Safety, PIO, or designee, is authorized to provide any additional information not contained in a previously approved press release.
Issued by:
Nick Miller Fire Chief
Approved by the Hamburg Township Board of Trustees:
Page 1 of 4
HAMBURG TOWNSHIP FIRE DEPARTMENT STANDARD OPERATING PROCEDURE
Effective Date: DRAFT Rescinds: 10-121
Title: USE OF MULTI-PURPOSE ROOM No: 100-21
I. PURPOSE The purpose of this policy is to establish guidelines for the private use of the multi-purpose room located in Hamburg Township Fire Department (HTFD) Station #11.
II. PROCEDURES A. As a general rule, the private use of the Hamburg Township Fire
Department multi-purpose room is limited to HTFD firefighters (either active or retired) in good standing. The Fire Chief shall have final authority to determine if a firefighter is in “good standing” with the department.
B. The Director of Public Safety, based upon the recommendation of the Fire Chief, may grant authorization for use of the multi-purpose room to community-based non-profit organizations consistent with the procedures outlined in this policy.
C. This policy covers the private use of the multi-purpose room. It does not
cover use by HTFD personnel or outside public safety agencies for training purposes or other official use. The Fire Chief shall have responsibility for overseeing official use of the multi-purpose room.
D. All requests for use of the multi-purpose room shall be submitted in writing
a minimum of 14 days prior to the desired date of use. All requests shall be submitted to the Fire Chief.
E. Applications shall be made on forms provided by Hamburg Township
Fire Department. Applications shall be signed by the firefighter requesting use.
F. The Hamburg Township Fire Department and/or Hamburg Township
reserve the right of first claim to use of the facility. Cancellations may be ordered by the Fire Chief and/or Director of Public Safety with due notice.
G. The requesting firefighter and/or organization agree to save and hold
harmless Hamburg Township and the Hamburg Township Fire Department. They further agree to assume responsibility for all liabilities arising from the incident to the use of said facility.
1. The requesting firefighter and/or organization shall sign a “Waiver of
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Liability” agreement as provided by the Township prior to use of the multi-purpose room.
2. The requesting party may be asked to furnish proof of liability insurance with an endorsement showing Hamburg Township as an additional insured for an event if the Fire Chief or Director of Public Safety so request.
H. All non-active HTFD firefighters and all other organizations shall be
required to provide a $100.00 deposit at time of application. Unscheduled use or misuse of the room will result in the automatic loss of the deposit and forfeit of any future use. The deposit will also cover any damage or clean-up charges in the event the party using the facility neglects to adequately clean up the facility after use (as determined by the Fire Chief).
I. While active HTFD firefighters are not required to provide a $100.00 deposit at time of application, they shall be held strictly accountable for any damage or clean-up costs. The Fire Chief is authorized to have these costs deducted from the firefighter’s paycheck.
J. Use of the multi-purpose room may be monitored by the Fire Chief and/or their designee at any time before, during, and after any use. The Fire Chief reserves the right to revoke the use of the multi-purpose room at any time before or during any use if, in the Fire Chief’s sole determination, the multi-purpose room is being used contrary to the stated purpose, in violation of HTFD policy, in violation of any state or federal law, or in any manner which would reflect negatively upon the department.
K. If the firefighter or organization approved for use serves food or
refreshments, all means of serving shall be furnished by the user. None of the facility’s cooking equipment and/or supplies may be used. It is the responsibility of the user to ensure all necessary permits from the Livingston County Health have been requested and approved prior to use.
L. NO ALCOHOLIC BEVERAGES ARE ALLOWED ON THE PREMISES.
NO INTOXICATED PERSONS ARE TO BE ALLOWED ON THE PREMISES. NO SMOKING IS ALLOWED IN THE FACILITY.
M. It is the responsibility of the user to remove their trash as part of the post-use
clean up.
N. All items dealing with the application requirements not specifically mentioned or defined above shall be subject to the interpretation and discretion of the Fire Chief or their designee.
O. Use of multi-purpose facility constitutes use of the front entrance, visitor
restrooms and multi-purpose room only.
P. The user is responsible for contacting the HTFD Fire Marshal to determine
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the approved occupancy load for the event.
Issued by:
Nick Miller Fire Chief
Approved by the Hamburg Township Board of Trustees:
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APPLICATION FOR MULTI-PURPOSE ROOM
Hamburg Township Fire Department 10100 Veterans Memorial Drive, P.O. Box 157
Hamburg, MI 48139 Date of Application: Name of Firefighter: Name of Person Completing Application: Current Status with Fire Department: Home Phone: Alternate Number: Address: Dates Requested: Beginning Time: Ending Time: Number of Participants: Will Food be Served: YES NO Will Beverages be Served: YES NO I, the undersigned, have read, understand and agree with the Hamburg Township Fire Department policy regarding the use of the multi-purpose facility. I do hereby agree to protect, indemnify, save and keep harmless, Hamburg Township and the Hamburg Township Fire Department from any and all loss, cost, damage or expense arising from any accident or other occurrence on or about said premises during use as identified above. I do hereby certify, in representation of the above named person or group, that I have received a copy of the policies and regulations governing the use of the Hamburg Township Fire Department multi-purpose facility and that I have read and will observe all policies and regulations of the department regarding the use of the multi-purpose facility. Signature of Applicant Date
Page 1 of 5
HAMBURG TOWNSHIP POLICE DEPARTMENT
OPERATIONAL PROCEDURE
Effective Date: DRAFT Rescinds: 100-2 (08/08/16) Title: USE OF HANDCUFFS AND RESTRAINING DEVICES No. 200-3
I. PURPOSE
The purpose of this procedure is to establish guidelines for the use of handcuffs and other restraint devices.
II. POLICY It is the policy of the Hamburg Township Police Department (HTPD) to utilize handcuffs and restraint devices in a safe and non-punitive manner in order to enhance officer safety and to help prevent a lawfully detained person from injuring themselves or others, damaging property, escaping or resisting lawful arrest. III. DEFINITION
A. Handcuffs –For purposes of this policy, handcuffs refer to the departmentally-issued or approved metal device that can be locked around a person’s wrists.
B. Restraint Devices – Any device that is applied to a person, or that a person is secured to, that inhibits that person’s physical movements. Restraint devices include handcuffs, plastic flex-cuffs, leg irons, belly chains and the restraint fixtures in the holding cells.
C. Status Offense – An act committed by a juvenile that is a violation of the law which if
committed by an adult would not be a violation (i.e., curfew, truancy, possession of tobacco)
IV. USE OF HANDCUFFS
A. General Procedures 1. Only HTPD issued or approved handcuffs will be used by members of
HTPD.
2. When placing handcuffs on a person an officer shall tighten the handcuffs sufficiently enough to prevent the person from removing them but shall ensure that the handcuffs are not unnecessarily tight.
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3. Upon the claim of a person that applied handcuffs are too tight or causing severe pain, officers shall check on the tightness as soon as reasonably possible and safe to do so.
4. When used, handcuffs shall be double locked.
5. The use of handcuffs shall never be used as a means to intentionally inflict pain upon a person (i.e., placing them on excessively tight or twisting the handcuffs once applied to the person’s wrists).
6. There are many instances where a person may need to be handcuffed in a
prone (face down) position (i.e., person engaged in a protest laying on their stomach, person physically resisting an officer, person attempting to run away from an officer). Once the person is handcuffed, however, officers shall immediately place the person in a non-prone position which does not restrict their breathing.
7. No person shall be transported in a prone (face down) position or in
any other position that may restrict their breathing.
8. Officers may carry more than one set of departmentally issued or approved handcuffs while on duty.
9. Flex-cuffs may be used in situations where regular handcuffs are not
available (such as multiple arrests) or when there is a physical disability/condition that prevents the use of regular handcuffs.
10. Officers shall adhere to all other guidelines as outlined in HTPD
Operational Procedure #200-4: Detention of Adults and Juveniles.
B. Arrest Situations
To ensure the safety of the person(s) arrested and to prevent escape of arrested subjects, all prisoners shall be handcuffed in accordance with the following conditions: 1. Adults
a. All persons placed under arrest by the Hamburg Township Police Department (HTPD) shall be handcuffed by the arresting or transporting officer unless injury, medical condition, deformity, or other extenuating circumstances exist.
b. Prisoners being transported within Livingston County or to/from surrounding counties (Washtenaw County, Jackson County, Ingham County, Shiawassee County, Genesee County, Oakland
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County and Wayne County) shall be handcuffed with hands behind their back in a manner consistent with an officer's departmentally- provided training unless injury, medical condition, deformity, or other extenuating circumstances exist which shall be documented in the arrest incident report.
c. Prisoners being transported to/from counties outside surrounding counties (as defined in this policy) shall be handcuffed with the prisoner's hands in the front with palms out unless an officer can provide articulable facts as to the necessity of handcuffing the prisoner with their hands behind their back (which shall be documented in the arrest incident report).
2. Juveniles
a. Juveniles under arrest by HTPD may be handcuffed by the arresting or transporting officer unless injury, deformity or other extenuating circumstances exist.
b. Officers shall consider the following factors when deciding whether to handcuff a juvenile:
i. Nature of offense (felony, misdemeanor, status offense) ii. Whether violence or weapon was used in the offense iii. Age of the juvenile (NOTE: As a general rule, juveniles
under the age of 12 shall not be handcuffed unless they pose an imminent threat of serious bodily injury to themselves or others).
iv. Physical size/condition of the juvenile v. Emotional condition of the juvenile vi. Previous contacts with the juvenile (has the juvenile been
confrontational/violent in past, have they made previous escape attempts, etc.)
b. Juveniles may be handcuffed for status offenses. However, for these
offenses juveniles will not be handcuffed or shackled to a fixed object.
c. The same guidelines used in this policy for the transporting of adult prisoners shall be used for juveniles who are handcuffed and being transported.
B. Non Arrest Situations
1. A person may be temporarily handcuffed during an investigative stop if there are reasonable grounds to believe the person detained may present a
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threat to the officer, a weapon is involved, or other reasons exist that the officer can articulate.
2. A person taken into custody pursuant to a protective order or persons
requiring treatment (PRT), as defined in HTPD Operational Procedure #300-8: Persons Requiring Treatment, may be handcuffed.
V. HOLDING CELLS
The following guidelines shall be applied to adult prisoners being placed in the holding cells of HTPD:
1. Officers shall place their duty weapon in a secured location prior to bringing a prisoner into the HTPD holding cell area.
2. Officers shall ensure that the two exterior doors leading to the holding cell area are closed upon entry with a prisoner.
3. All prisoners shall be thoroughly searched again prior to removal of handcuffs and/or placement into an HTPD holding cell.
4. Officers may elect to keep handcuffs on a prisoner while the person is being detained in an HTPD holding cell if an officer is alone in the police station at the time the prisoner is being placed in the holding cell.
5. If two or more officers are present, handcuffs should be removed from a
prisoner while they are being held in the holding cell unless the officers can provide articulable facts as to the necessity of maintaining handcuffs on the prisoner.
6. A prisoner may be handcuffed to a restraint bar within the holding cell if an officer has a reasonable belief that the prisoner poses a threat to themselves or others and to prevent property damage to the cell area by the prisoner.
7. Officers handcuffing a prisoner to a restraint bar within a holding cell shall check on the physical well-being of the prisoner through visual observation at least every 15 minutes and document the time of these observations in the arrest incident report.
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Issued by:
Chief of Police Richard Duffany
Approved by Hamburg Township Board of Trustees: DRAFT
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HAMBURG TOWNSHIP POLICE DEPARTMENT
OPERATIONAL PROCEDURE
Effective Date: DRAFT Rescinds: 300-25 (05/08/19) Title: USE OF FORCE No. 300-25
I. PURPOSE
The purpose of this procedure is to provide Hamburg Township police officers with guidelines on the use of force during the legal performance of their duties and to establish a procedure for reporting use of force.
II. POLICY
This department recognizes and respects the value and special integrity of each human life. In vesting police officers with the lawful authority to use force to protect the public welfare, a careful balancing of all human interests is required. Further, this department recognizes that officers are often forced to make split-second judgments, in circumstances that are tense, uncertain, and rapidly evolving when deciding the amount of force necessary in a particular situation (Graham v. Conner 390 U.S. 368 1989). Department members shall use only objectively reasonable force to overcome resistance while affecting a lawful arrest, bringing an incident under control, or protecting the public in the lawful performance of duty. This shall include force up to and including deadly force. The use of unreasonable, unnecessary or excessive force, and/or the failure to provide medical treatment following the use of force, shall result in disciplinary action against those who use or allow the use of such force or fail to provide for the care of persons in custody, up to and including termination.
III. DEPARTMENTAL USE
This procedure is for departmental use only and represents an administrative guide for officers’ decision-making processes and not as a standard for civil or criminal litigation. It should not be construed as a creation of a higher legal standard of safety or care in an evidentiary sense with respect to civil suits or administrative claims. However, violations of this procedure may form the basis for departmental administrative sanctions.
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IV. DEFINITIONS For this procedure, the following definitions will apply:
A. Choke Hold: A neck restraint or any hold applied to or around the neck with intent to restrict the flow of blood to the brain or the flow of air through the windpipe.
B. Deadly Force: Any force used by an officer that has a reasonable probability of
causing death or serious bodily harm. C. Firearm: Department issued/authorized handgun, rifle or shotgun. D. Last Resort: Situations wherein certain immediate and drastic measures must be
undertaken by an officer in order to protect human life. Force used in these situations may involve the use of techniques or weapons not covered by this policy. However, the force used must still be objectively reasonable under the circumstances.
E. Less-Lethal Force: Any force used by an officer that will not reasonably be
expected to cause death or serious bodily harm. F. Less-Lethal Weapons: Those devices that when properly used by an officer are not reasonably expected to cause death or serious bodily harm.
G. Lethal Weapon: A device which when used by an officer may result in great bodily harm or loss of human life. Lethal weapons are considered deadly force in the Force Continuum.
H. Level of Control: That amount of force officers use to gain control over a
subject’s resistant actions in the performance of their lawful duties. I. Level of Resistance: That amount of resistance or force used by a subject to resist
compliance with the lawful order or action by an officer. J. Minimum Amount of Force: The least amount of force that will permit officers
to overcome the resistance offered. K. Objectively Reasonable Force: Any force used by an officer which is suitable to
the situation and consistent with department approved training and policies. The reasonableness of an officer’s actions will be based upon what a “reasonable” officer would have done under similar circumstances
L. Serious Bodily Harm: A bodily injury that creates a substantial risk of death,
causes serious/permanent disfigurement, or results in long-term loss or impairment of any bodily function.
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M. TASER©: A less-lethal weapon approved by the department that transmits electrical pulses that causes an uncontrollable contraction of muscle tissue, resulting in temporary physical debilitation to a person.
V. AUTHORIZED USE OF LESS-LETHAL FORCE A. The application of a necessary amount of less lethal force may be used in the
following situations, or when other alternatives are not available or have failed. The totality of circumstances is the factor to be considered in determining the degree of force to be used. Officers are authorized to use department-approved control techniques and authorized less-lethal weapons for resolution of incidents as follows:
1. To stop potentially dangerous and/or unlawful behavior. 2. To protect the officer or another from injury or death. 3. To prevent a person from injuring themselves. 4. During the process of effecting an arrest when a subject offers resistance. 5. To protect another officer or other person from physical assault. 6. To control the attack or menacing of animals against officers, other
persons, or property. 7. To prevent escape from custody. 8. To take a person into protective custody. B. Officers shall only utilize department authorized less-lethal weapons and shall
follow the guidelines for the use of less lethal weapons as outlined in HTPD Operational Procedure #300-28: Less-Lethal Weapons.
VI. AUTHORIZED USE OF DEADLY FORCE An officer may use deadly force under the following circumstances:
A. When an officer reasonably believes that the use of deadly force is in defense of human life, including the officer’s own life, or in defense of any person in imminent danger of serious physical harm., or;
B. To prevent the escape of a fleeing felon when the felony committed involves the
infliction or threatened infliction of death or serious bodily harm; provided that the officer has exhausted all other reasonable means of apprehension and all of
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the following circumstances exist: 1. The fleeing felon is apparently armed and dangerous; and, 2. Deadly force is necessary to prevent the felon’s escape; and,
3. The officer has probable cause to believe that the felon poses a significant threat of death or serious bodily harm to the officer or others if the subject escapes; and,
4. Whenever feasible, some form of verbal warning is given to the fleeing
felon.
C. All firearms, regardless of whether they are owned privately or by the department, shall be used in a lawful manner at all times.
D. Officers shall not discharge a firearm at a moving vehicle for the purpose of
stopping that vehicle unless it can be justified as an authorized use of deadly force or in last resort situations.
E. Members of this department shall not fire warning shots.
VII. LEVELS OF RESISTANCE AND CONTROL A. Officers may use such reasonable force as may be, or reasonably appears to be,
necessary to protect themselves or others or to carry out their lawful duties. Officers should use the amount of force that is proportionate to the level of demonstrated subject resistance. As the subject’s resistance de-escalates, the amount of force used by the officer must also de-escalate. Force may never be used as punishment or retaliation.
B. Once a determination is made that physical force is necessary, the amount of force
used must be “reasonable” under the circumstances. The factors to be considered in determining reasonableness include, but are not limited to:
1. The severity of the crime;
2. Whether the suspect poses an immediate threat to the safety of the officers or others;
3. Whether the suspect is actively resisting arrest or attempting to flee.
C. For the purpose of this policy, the use of force will be addressed from two perspectives: resistance and control. Both resistance and control can be in the form of verbal directives or physical action. Resistance is defined as actions that are directed from the subject toward the officer; while control is action directed
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from the officer toward the subject.
1. Levels of Resistance: The amount of resistance or force used by a subject to resist compliance with the lawful order or action by an officer.
a. Inactive Resistance – Resistance that may include psychological
intimidation and/or verbal resistance (e.g., blank stare, clenching of fist(s), tightening of jaw muscles, etc.).
b. Passive Resistance – Any type of resistance whereby the subject
does not attempt to defeat the officer’s attempt to touch and control the subject, but still will not voluntarily comply with verbal and physical attempts to control (e.g., dead weight, does not react to verbal commands, etc.). This is the lowest level of physical resistance. At this level, the offender never makes any attempt to defeat the physical contact of the officer. In passive resistance situations, officers should, whenever possible, secure assistance in lifting or wheeling an uncooperative subject to a transporting patrol vehicle. As long as the subject’s level of resistance does not exceed the passive resistance stage an officer’s response shall not exceed “compliance controls” in the force category. Physical controls such as hard empty hand techniques shall not be used unless it becomes necessary to protect the safety of the officer, subject, or others. Physical controls and/or Intermediate controls may be justified when an officer can articulate their reason to believe the subject or other persons on the scene are using or likely to use greater resistance.
c. Active Resistance – Any action by a subject that attempts to
prevent an officer from gaining control of the subject (e.g., pulling/pushing away, blocking, etc.). At this level the offender attempts to push/pull away in a manner that does not allow the officer to establish control. However, the subject never attempts to strike the officer.
d. Active Aggression – Physical actions/assaults against the officer
with less than deadly force (e.g., advancing, challenging, punching, kicking, grabbing, wrestling, etc.). At this level the subject attacks the officer to defeat the officer’s attempt to control him/her. The attack is a physical assault on the officer in which the offender strikes or uses techniques in a manner that may result in injury to the officer or others.
e. Deadly Force Assault – Any force used against an officer and/or
another person that may result in great bodily harm or the loss of human life.
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2. Levels of Control: Force that an officer uses to gain control over a
subject’s resistant actions.
a. Officer Presence/Verbal Direction – Identification of Authority (i.e., uniformed presence or identification as a police officer); Verbal Direction (i.e., for arrest or to control subject’s movements); and/or Use of Restraint Devices (i.e., compliant handcuffing). If the officer is not in uniform, this level would require verbal identification.
b. Compliance Controls – Soft Empty Hand Techniques (e.g.,
physical control such as strength techniques, leverage locks, pain compliance techniques and pressure points).
c. Physical Controls – Hard Empty Hand Techniques are applied
when lower forms of control have failed or appear to be insufficient. Techniques that fall into this level of force have a probability of creating soft or connective tissue damage, skin lacerations that require medical attention, or bone fractures (e.g., take downs, strikes, PPCT Shoulder Pin Restraint System, etc.). Strikes may be delivered with an officer’s open hand, fist, forearm, leg, knee, or foot.
d. Intermediate Controls – Intermediate Controls (i.e., impact
weapons, less-lethal weapons, chemical agents, and/or TASER© device) when used consistently within training deployment standards, provides a method of controlling subjects when deadly force is not justified but when empty hand control techniques have failed or appear to be insufficient in controlling, moving or effecting an arrest. The officer’s intent should always be to temporarily disable an offender and not to inflict permanent injury. When intermediate weapons are used, it is quite likely that some form of skin irritation, bruising, soft or connective tissue damage, or bone fracture may occur.
e. Deadly Force – Any force used by an officer that may result in
great bodily harm or the loss of human life to be used only in those situations described in Section VI of this procedure. Neck restraints or choke holds, whether applied by empty hand or intermediate weapon, constitute deadly force and can be used only when such force is justified.
3. In deciding which level of force to use in response to resistance
encountered by an officer, the following factors should be considered:
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a. Relative size/stature of the subject. b. Multiple subjects/offenders. c. Subject’s access to weapons. d. Subject under the influence of alcohol or drugs. e. Exceptional abilities/skills (e.g., martial arts).
f. Injury to, or exhaustion of, the officer. g. Weather or terrain conditions. h. Immediacy of danger and/or distance from the subject(s). i. Special knowledge (e.g., subject’s prior history of violence, etc). j. Officer’s perception of the subject’s willingness to resist. k. Officer’s perception of the immediate threat to the subject, third
party, or the officer himself/herself. l. Availability of or closeness of back-up assistance.
4. Officers shall draw and/or display weapons only: a. Where an ordinary prudent officer would reasonably fear for his or
her safety or the safety of others, or, b. Where an officer is authorized to use the weapon to effect an arrest
as established by this procedure, or, c. For the purposes of destroying an animal, training, or cleaning as
provided by departmental policies and procedures.
VIII. DUTY TO INTERVENE
A. Each officer of the HTPD has an affirmative duty to safely intervene in instances where the circumstances are such that the officer should reasonably conclude that another officer is using inappropriate, unreasonable or excessive force on a person in violation of this policy or any state/federal law.
B. Officers failing to intervene to stop the use of inappropriate, unreasonable or excessive force by another officer, regardless of the ranks of the involved officers, shall be subject to strict discipline up to and including termination of employment.
IX. REPORTS
A. Officers shall complete a detailed incident report and the HTPD Use of Force form (Appendix A) whenever force is used, except in instances outlined in Officer Presence/Verbal Direction level of control (VII.2.C).
B. In Use of Force incidents for which the officer is already generating a complaint
number for the incident (e.g., resisting, disorderly, etc.), the officer will complete the following under the original complaint number:
1. Complainant, victim and witness information and statements.
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2. Factors used to determine the reasonable suspicion and/or probable cause
that existed. 3. Level(s) of resistance encountered and the type(s) and degree of force
used to overcome the resistance. 4. Injury to the prisoner or officer(s). 5. Treatment of prisoner or officer(s). 6. Follow-up actions taken by officers. 7. Other officers involved. 8. Evidence, including weapons and photographs.
C. If a prisoner requires medical treatment or complains of injury that occurred during the officer’s contact with the subject when force was used, the officer shall include in the original incident report: the injury, treatment, and photographs of the injury, as well as, all other information listed in XII. B., above.
D. If a prisoner requires medical treatment or complains of injury when force was
not used and the injury did not occur during the officer’s contact with the subject, notation of this required medical treatment or complaint of injury shall be made in the original incident report.
E. Whenever a department issued or department approved and registered
second/back-up firearm is discharged by police personnel under any circumstance other than authorized animal terminations, training exercises at the range, lawful hunting, or lawful recreation a report shall be initiated detailing the incident for a police firearm discharge.
X. AFTERCARE PROCEDURES
A. All personnel shall be alert to any injury or complaint of injury occurring as a
result of any use of force utilized to control a subject. B. Officers using force on a subject shall make medical treatment available to that
subject when: 1. The subject complains of injury and/or requests medical treatment. 2. Any officer observes or suspects injury to the subject. 3. The subject does not substantially recover from the effects of a less-lethal
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weapon within a reasonable and expected time period. 4. When directed by a supervisor. C. When a less-lethal weapon is used on a subject the officer shall following the
post-deployment procedures specific to that less-lethal weapon as outlined in HTPD Operational Procedure: #300-28: Less-Lethal Weapons.
D. If a less-lethal weapon is used on a subject and they are lodged in the Livingston
County Jail, the transporting officer shall inform jail personnel upon arrival at the jail that a less-lethal weapon was deployed on the subject.
E. If a less-lethal weapon is used on a subject and they are turned over to another
agency, the transporting officer shall inform the receiving officer from that agency that a less-lethal weapon was deployed on the subject.
F. Officers are reminded that they may be held civilly and criminally liable for
failing to provide appropriate care and/or failing to request medical treatment for persons in their custody when circumstances warrant. When in doubt, request a medical evaluation by HTFD personnel or Livingston County EMS.
XI. REVIEW
A. Whenever a supervisor has knowledge that a use of force incident has occurred, it shall be the supervisor’s responsibility to ensure that both an incident report and HTPD Use of Force form are completed.
B. All use of force incidents shall be reviewed by the shift/on-duty Sergeant. The
Sergeant’s responsibility is to determine whether the degree of force used was justified in accordance with the terms of this policy and whether any violations of department policies or procedures occurred related to the incident.
C. If the reviewing Sergeant finds that the use of force was not justified or that a
violation of department policy occurred the Sergeant shall indicate their findings on the HTPD Use of Force form and initiate the disciplinary process as outlined in HTPD Operational Procedure #600-6: Discipline.
D. If the reviewing Sergeant finds that the use of force was justified the Sergeant shall indicate that finding on the HTPD Use of Force form and forward it to the Deputy Chief for review.
E. The Deputy Chief shall review the findings of the Sergeant and forward the
HTPD Use of Force form to the Chief of Police. F. The Chief of Police shall review the use of force incident and make a final
determination if the amount of force used was within department policy.
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G. If a shooting involving police personnel occurs the on-scene supervisor shall
ensure that the procedures outlined in HTPD Operational Procedure #300-23: Response to Critical Incidents are followed.
XII. OFFICERS ASSIGNED TO OTHER AGENCIES Officers of this department assigned to or assisting other law enforcement agencies shall
follow the guidelines established in this procedure.
Issued by:
Chief of Police Richard Duffany
Approved by Hamburg Township Board of Trustees: DRAFT
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(APPENDIX A) HAMBURG TOWNSHIP POLICE DEPARTMENT
USE OF FORCE REPORT
Complaint Number_____________
INCIDENT: Date of Incident _____________________________ Time of Incident _____________________ Location of Incident _____________________________________________________________ Nature of the Incident ___________________________________________________________ ______________________________________________________________________________ Requested Charges ______________________________________________________________ Lodged (Y/N) ________________ Location Lodged:__________________________________ SUBJECT: Subjects Full Name __________________________________ Date of Birth ________________ Subjects: Sex ___________ Race ___________ Heights ___________ Weight ______________ Subjects clothing description ______________________________________________________ Did suspect appear under the influence of alcohol/drugs (Y/N) ________ If yes, describe_________________________________________________________________ OFFICER(S): Officer(s) Using Force ___________________________________________________________ Type of Force Used (check all that apply): Compliance Controls ______ Describe_____________________________________________ Physical Controls______ Describe__________________________________________________ Intermediate Controls______ Describe ______________________________________________ (NOTE: Complete TASER© section if TASER© was deployed) Deadly Force_______ Describe____________________________________________________ INJURY: Did the application of force cause injury? (Y/N) ________ If yes, describe nature of injuries (including complaints of injury): ____________________________________________________________________________________________________________________________________________________________ Did the subject receive medical treatment at the scene (Y/N) _______ If yes, who provided treatment (EMS, HTFD, officer, etc.…) ____________________________ Was the subject transported to the hospital (Y/N) _______ If yes, name of hospital_______________________ Who transported______________________
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TASER©: TASER© Serial Number _____________________ A.F.I.D. Tag(s) Serial Number __________ Number of cartridges fired ______________ Number of cycles applied ____________________ Was this a dart probe contact? _______________ Was this a stun gun contact? ______________ Approximate target distance at the time of the dart launch _______________________________ Distance between the two probes ___________________________________________________ Did dart contacts penetrate the subject’s skin? ________________________________________ Were the probes removed on scene? ________________________________________________
DESCRIPTION OF INJURY: Application Areas – Points of contact (place an “X” where each probe made contact with suspect)
Synopsis: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ Need for additional application? ___________ Did the device respond satisfactorily? _________ Describe the subject’s demeanor after the device was used, or displayed ____________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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Were photographs taken of the impact site and/or further injuries? ________________________ Remarks: ____________________________________________________________________________________________________________________________________________________________
REVIEW:
______ I find that the use of force was justified.
______ I find that the use of force was not justified and/or violated department policy.
(NOTE: A detailed memorandum shall be sent to the Deputy Chief outlining the alleged violations).
Investigating Sergeant: _______________________________________ Date: ______________
______ I concur with the findings of the investigating Sergeant.
______ I do not concur with the findings of the investigating Sergeant.
(NOTE: A detailed memorandum shall be sent to the Chief of Police in all instances where the Deputy Chief does not concur with the findings of the investigating Sergeant).
Deputy Chief of Police: _______________________________________ Date: ______________
Chief of Police: ______________________________________________Date: ______________
______ I find that the use of force was justified and within department policy.
______ Disciplinary process has been initiated.
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HAMBURG TOWNSHIP POLICE DEPARTMENT
OPERATIONAL PROCEDURE
Effective Date: DRAFT Rescinds: 300-28 (05/08/19) Title: LESS-LETHAL WEAPONS No. 300-28
I. PURPOSE
The purpose of this procedure is to provide general guidelines for the use of less-lethal weapons. It shall be the policy of Hamburg Township Police Department (HTPD) to employ only the minimum amount of reasonable and necessary force to overcome the resistance offered in order to affect a lawful arrest and/or accomplish its duty of protecting the public.
II. DEFINITIONS
A. Less-Lethal Weapons – Are those devices that when used by an officer will not reasonably be expected to cause death or serious bodily harm. Less-lethal weapons are intermediate controls in the Force Continuum (refer to Section VII of HTPD Operational Procedure #300-25: Use of Force). An HTPD incident report and HTPD Use of Force form shall be completed whenever less-lethal weapons or less-lethal impact munitions are deployed, except during training.
B. Freeze + P – A hand-held chemical irritant spray consisting Orthochlorobenzalmalonitrile (CS) and Oleoresin Capsicum (OC) produced by Aerko International.
C. TASER© - An Electro-Muscular Disruption (E.M.D.) device that utilizes an
electrical discharge that disrupts the body’s ability to communicate messages from the brain to the muscles causing motor skill dysfunction.
D. Evidence.com – A cloud-based evidence management software system provided
by Axon Enterprises, Inc.
E. Air Cartridge – A single use item that contains compressed nitrogen, A.F.I.D. tags, two darts and the insulated wires. It is identified with a tamper resistant serial number.
F. Docking Station – Transfers data from the TASER© battery to Evidence.com
and recharges battery. G. Serious Bodily Harm – A bodily injury that creates a substantial risk of death,
causes serious/permanent disfigurement, or results in long-term loss or impairment of a bodily function.
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H. Less-Lethal Impact Munitions (LLIM) – Less-lethal projectiles intended to
incapacitate a subject with minimal potential for causing death or serious bodily harm when compared to conventional projectiles/ammunition.
III. TASER PROCEDURE It is important to emphasize that TASER© are additional use of force options and
not a replacement for time, negotiations, good tactics or lethal force. A. Deployment Considerations
1. The decision to use the TASER© is based on similar criteria an officer utilizes when selecting to deploy other less lethal force options. The decision must be made dependent on the actions of the subject(s) or threat of facing the officer(s) and the totality of the circumstances surrounding the incident. The use of the TASER© must be reasonable and necessary.
2. The TASER© is not meant to be used in place of deadly force. However,
there are tactical applications when applying proper strategies, the TASER© may be considered.
3. The TASER© should not be used without a firearm back up in those
situations where there is a substantial threat towards the officer(s) or others present.
4. Subjects resisting may be at risk in the following circumstances and the
TASER© should not be deployed on the following persons unless exigent circumstances exist:
a. Women who are known to be pregnant or it is readily apparent that
a woman is pregnant. b. Frail, infirmed, elderly, or minors under 14 years old. c. Individuals in elevated positions. d. Individuals operating moving vehicles (including snowmobiles and
ATVs), machinery, boats or bicycles. e. Individuals in swimming pools or other bodies of water. f. Where the officer has knowledge that an individual may be fitted
with a pacemaker. 5. The TASER© has the ability to ignite flammable liquids. It shall not be
deployed at subjects who are in contact with flammables or in environments where flammables are obviously present. Personnel should be especially aware of this when in known clandestine lab
6. The TASER© shall not be deployed in conjunction with chemical
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munitions other than department approved nonflammable Freeze + P. The risk of clothing/material ignition, causing fire, is significant.
NOTE: Any use of an electro-muscular disruption devise
(TASER©) contrary to the direction of this policy and procedure shall result in the revocation of the officer’s right to utilize such equipment and shall subject the officer to disciplinary action, up to and including termination.
B. Issuance and Recording of TASER©
1. HTPD personnel shall carry and use a TASER© supplied by the department.
2. Members may only use department issued TASER© cartridges.
3. All TASER© equipment shall be assigned in Evidence.com by a
TASER© instructor, or designee. 4. TASER© shall be worn on the weak hand side of the duty belt, or load-
bearing vest, and will be carried in the department issued holster/clip. 5. A function check shall be performed at the beginning of every shift. 6. Batteries shall be charged every 30 days.
C. Training and Certification
1. Only officers who have successfully completed appropriate training may carry or utilize the TASER©.
2. A mandatory re-certification program shall be successfully completed
annually.
D. Use of TASER© The TASER© is an additional law enforcement tool and is not intended to
replace firearms or replace other equipment, tools or techniques. The TASER© should be used only when it is appropriate for the situation. The utilization of TASER© is considered use of force and as such, must comply with Operational Procedure #300-25, Use of Force.
1. The TASER© may be used in situations where a subject is threatening
themselves, an officer or another person and other means of controlling the subject are not reasonable or could cause injury to the officer, the
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subject or others. 2. The TASER© may be used when factors indicate the officer, offender or
others would be endangered by the use of other use of force alternatives. In this instance the word ‘other’ means lesser or equal force options which may be ineffective due to the danger existing to the officer, subject or other.
3. The TASER© may be used when a subject is displaying active resistance
towards officers 4. The primary target area for probe deployment will be the center mass of
the suspects back. If unable to fire at the suspect’s back, the lower center of mass will be used for frontal discharges. Close-spread ECD discharges to the front of the body are more effective when at least one probe is on the major muscles of the pelvic triangle or thigh region. The head, neck, face, chest and genitals should not be targeted unless the appropriate level of force can be justified.
Preferred Target Zones in Blue
5. The TASER© should never be used punitively or for purposes of coercion. It is to be used as a method of averting a potentially injurious or dangerous situation.
6. Any repeated application of the TASER© must be justified and the criteria
used to re-deploy clearly documented in the officer’s Use of Force form (see APPENDIX A, below).
NOTE: When practical, avoid prolonged or repeated
application(s) to the TASER© device’s electrical discharge. In some circumstances, in susceptible
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people, it is conceivable that the stress and exertion of extensive repeated, prolonged, or continuous application(s) may contribute to cumulative exhaustion, stress, and associated medical risk(s). 6. Prior to the deployment of a TASER©, the officer has the responsibility to
visually and physically confirm that the instrument selected is in fact a TASER© and not a firearm.
7. When possible, the deploying officer should also notify dispatch that a
TASER© is going to be deployed. The deploying officer should also notify assisting officers that they intend to deploy a TASER©.
8. If feasible immediately prior to the use of the TASER©, the deploying
officer should announce in a loud, clear and commanding nature, “TASER, TASER, TASER!” This announcement should be made only if it would not endanger any civilians, officers, or the suspect.
9. Proper consideration and care should be taken when deploying the
TASER© on subjects who are in an elevated position or in other circumstances where a fall may cause substantial injury or death. Officers must be prepared to justify such a deployment.
E. Responsibilities After TASER© Deployment
1. Immediate action should be taken to care for the injured, to apprehend any suspects and to protect the crime scene.
NOTE: Officer(s) must provide verbal commands during and after the TASER© application. An attempt to subdue and/or handcuff after a TASER© deployment is required when practical. 2. Once the subject is restrained or has complied, the TASER© should be
turned off. 3. When a TASER© cartridge probe(s) breaks the subjects skin surface,
medical personnel shall be summoned to the scene to assess the condition of the subject (if this cannot occur, subject shall be transported to the closest medical facility). After the examination and/or other circumstances dictate the subject needs further medical treatment, they shall be transported to the nearest medical facility. Medical treatment shall not be refused to anyone requesting it.
4. Medical personnel shall remove probes located in sensitive areas such as
the face, neck, groin or breast.
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5. Removal of probes in other areas may be performed by officers. Officers
shall provide first aid following removal of the probes by applying an antiseptic to the probe sites as needed.
6. Officers should inspect the probes after removal to ensure that the
entire probe and probe barb has been removed. In the event that a probe or probe barb has broken off, the subject should be provided with the appropriate medical attention to facilitate the removal of the object.
7. Photographs shall be taken of the probe impact sites and any other related
injuries. 8. Probes that have been removed from the skin shall be treated as biohazard
sharps and handled accordingly when placing into evidence.
9. Officers shall place the TASER© battery in the docking station immediately upon returning to the station for data upload.
10. Involved personnel shall attempt to locate and identify any witnesses to
the incident. 11. The deploying officer shall complete both an incident report and HTPD
Use of Force form (Appendix A). 12. Corrections or jail officers shall be notified that the TASER© had been
deployed on the subject prior to incarceration. 13. The HTPD Use of Force form outlining the details of the TASER©
deployment must be sent to Michigan Municipal Risk Management Authority (M.M.R.M.A.) within seven (7) calendar days.
14. For injuries requiring hospitalization or death, M.M.R.M.A. must be
notified as soon as practical.
IV. FREEZE + P PROCEDURE It is important to emphasize that Freeze + P is an additional use of force option and
not a replacement for time, negotiations, good tactics or lethal force. A. Deployment Considerations
1. The decision to use Freeze + P is based on similar criteria an officer utilizes when selecting to deploy other less-lethal force options. The decision must be made dependent on the actions of the subject(s) or threat
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of facing the officer(s) and the totality of the circumstances surrounding the incident. The use of Freeze + P must be reasonable and necessary.
2. Freeze + P is not meant to be used in place of deadly force. However,
there are tactical applications when applying proper strategies, Freeze + P may be considered.
3. Freeze + P should not be used without a firearm back up in those
situations where there is a substantial threat towards the officer(s) or others present.
NOTE: Any use of Freeze + P contrary to the direction of this
policy and procedure shall result in the revocation of the officer’s right to utilize such equipment and shall subject the officer to disciplinary action, up to and including termination.
B. Issuance and Recording of Freeze + P
1. All HTPD sworn police officers and reserve police officers shall be issued Freeze + P.
2. Members may only use or carry department issued Freeze + P. No other
chemical agents or irritants shall be permitted. 3. The carrying of Freeze + P on an officer’s duty belt, or load-bearing vest,
is optional for those officers carrying a TASER©. Officers and reserve officers not carrying a TASER© shall carry Freeze + P on their duty belt.
C. Training and Certification
1. Only officers who have successfully completed appropriate training may carry or utilize the Freeze + P.
2. A mandatory re-certification program shall be successfully completed
annually.
D. Use of Freeze + P
Freeze + P is an additional law enforcement tool and is not intended to replace firearms or replace other equipment, tools or techniques. Freeze + P should be used only when it is appropriate for the situation. The utilization of Freeze + P is considered use of force and as such, must comply with Operational Procedure #300-25: Use of Force.
1. Freeze + P may be used in situations where a subject is threatening
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themselves, an officer or another person and other means of controlling the subject are not reasonable or could cause injury to the officer, the subject or others.
2. Freeze + P may be used when factors indicate the officer, offender or
others would be endangered by the use of other use of force alternatives. In this instance the word ‘other’ means lesser or equal force options which may be ineffective due to the danger existing to the officer, subject or other.
3. Freeze + P may be used when a subject is displaying active resistance
towards officers.
4. Freeze + P should never be used punitively or for purposes of coercion. It is to be used as a method of averting a potentially injurious or dangerous situation.
5. Proper consideration and care should be taken when deploying Freeze + P
on subjects who are in an elevated position or in other circumstances where a fall may cause substantial injury or death. Officers must be prepared to justify such a deployment.
E. Responsibilities After Freeze + P Deployment
1. Immediate action should be taken to care for the injured, to apprehend any suspects and to protect the crime scene.
NOTE: Officer(s) must provide verbal commands during and after the Freeze + P application. An attempt to subdue and/or handcuff after a Freeze + P deployment is required when practical. 2. Once the subject is restrained or has complied, the suspect shall be
removed from the contaminated area and examined for injuries and/or any adverse effects from the application of Freeze + P.
3. The officer should advise the subject to breathe normally and try to relax
as much as possible. 4. Once the subject has complied the officer shall attempt to provide physical
relief as follows: i. When a viable water source is available have the subject flush their
eyes with copious amounts of cool water. The subject should be encouraged to force open their eyes in order to flush out the irritant.
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ii. If a viable water source is not available, HTFD personnel or Livingston County EMS shall be requested to respond to the scene to provide water.
iii. The subject should be exposed to fresh air and face the wind. Fans or air conditioners may also be used.
iv. The subject should be advised not to rub their eyes/face. v. The subject should remove any contaminated clothing if practical. 5. If the subject is wearing contact lenses they should be removed as soon as
practical by medical personnel. Difficulty removing contact lenses may cause abrasions to the cornea or sclera (the white part of the eye). Hard lenses should be thoroughly cleansed. Soft lenses should be replaced as they cannot be decontaminated.
6. After the examination and/or other circumstances dictate the subject needs
further medical treatment, they shall be transported to the nearest medical facility. Medical treatment shall not be refused to anyone requesting it.
7. Each officer deploying Freeze + P shall complete both an incident report
and the HTPD Use of Force form;
8. For injuries requiring hospitalization or death, M.M.R.M.A. must be notified as soon as practical.
V. LESS LETHAL IMPACT MUNITIONS (LLIM) Less lethal impact munitions (LLIM’s) are intermediate impact weapons designed to
impose pain compliance and possible incapacitation in order to gain control of assaultive individuals. Launched from either the 12-gauge shotgun or the 37mm/40 mm launcher, LLIM’s afford personnel the advantage of distance. They are designed to provide both physiological and psychological effect.
A. Only approved Less lethal impact munitions will be utilized. B. LLIM’s are for use in the following situations:
1. To control persons whose assaultive behavior puts officers and themselves at risk of physical injury. 2. To control individuals whose actions can reasonably be expected to intentionally harm themselves or others. 3. To protect an officer or others from a dangerous, aggressive animal.
C. LLIM’s are to be used in accordance with departmental training. Only personnel
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trained and qualified in the use of LLIM’s will be authorized to use them. Training will consist of classroom, practical exercise and live fire. Officers will demonstrate proficiency to certified instructors on a yearly basis. Any officer not able to demonstrate proficiency will receive remedial training and will not be authorized to use LLIM until they can satisfactorily demonstrate proficiency.
D. LLIM’s designed for use with the 12-gauge shotgun will be used as follows:
1. Only shotguns with a cylinder bore (smooth bore, no choke) may be used. 2. Unless exigent circumstances arise, LLIM will only be deployed from 12- gauge shotguns clearly marked as a less-lethal weapon with bright orange stocks and bright orange grips. 3. Because the less-lethal shotgun is capable of firing both regular (lethal) and less-lethal rounds, less-lethal shotguns should be loaded using a buddy system. The buddy system will consist of the deploying officer loading LLIM rounds into an empty shotgun in the presence of the lethal cover officer. Both officers will visually identify and verify the LLIM prior to loading. 4. Less-lethal munitions will be conspicuously marked as less lethal and shall be kept separate from lethal firearm ammunition.
E. LLIM’s will be only used with a lethal cover officer on scene.
F. All accidental/unintentional discharges will be reported immediately to a supervisor by the employee who discharged the munition. That employee will also file a written report detailing the incident. All discharges of LLIM as a force option will be detailed in the incident report.
G. Safety Parameters
1. For safety reasons the deploying officer utilizing a less-lethal weapon shall not aim at the head, throat, face, or groin area of a suspect unless deadly force is justified.
2. The deploying officer should give verbal direction that the less-lethal weapon is about to be deployed.
3. Only the authorized less-lethal rounds will be used with LLIM’s.
4. The shoulders and arms are primarily skeletal areas. Because of the mobility of the shoulders and arms there is greater potential to miss and unintentionally strike another area or miss the intended target. Careful consideration should be given prior to aiming for the shoulders or arms.
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5. Impact areas - "Point of aim, Point of impact"
i. Impact Areas – Zone-1. Consists of large muscle groups and should be considered first. It includes the buttocks, thigh and calf. The groin should not be targeted.
ii. Impact Areas -Zone 2. Consists of medium mussel groups in the abdominal area.
iii. Impact Areas- Zone-3. Consists of the chest (center mass), Spine, head and neck. This zone carries the greatest potential for serious or fatal injury and should be avoided unless deadly force is justified.
H. Responsibilities After LLIM Deployment
1. All sworn personnel at the scene of a LLIM discharge are responsible for ensuring that first aid is provided as needed to any person struck by an LLIM round and that the person is evaluated by EMS personnel. All suspects struck by an LLIM round shall be transported to a hospital. 2. At the scene of a LLIM discharge, the officer deploying the LLIM is responsible for ensuring the suspect and the scene are photographed. 3. The officer deploying the LLIM is responsible for ensuring that all spent LLIM rounds are collected and secured into evidence. Issued by:
Chief of Police Richard Duffany Approved by Hamburg Township Board of Trustees: DRAFT
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(APPENDIX A) HAMBURG TOWNSHIP POLICE DEPARTMENT
USE OF FORCE REPORT
Complaint Number_____________
INCIDENT: Date of Incident _____________________________ Time of Incident _____________________ Location of Incident _____________________________________________________________ Nature of the Incident ___________________________________________________________ ______________________________________________________________________________ Requested Charges ______________________________________________________________ Lodged (Y/N) ________________ Location Lodged:__________________________________ SUBJECT: Subjects Full Name __________________________________ Date of Birth ________________ Subjects: Sex ___________ Race ___________ Heights ___________ Weight ______________ Subjects clothing description ______________________________________________________ Did suspect appear under the influence of alcohol/drugs (Y/N) ________ If yes, describe_________________________________________________________________ OFFICER(S): Officer(s) Using Force ___________________________________________________________ Type of Force Used (check all that apply): Compliance Controls ______ Describe_____________________________________________ Physical Controls______ Describe__________________________________________________ Intermediate Controls______ Describe ______________________________________________ (NOTE: Complete TASER© section if TASER© was deployed) Deadly Force_______ Describe____________________________________________________ INJURY: Did the application of force cause injury? (Y/N) ________ If yes, describe nature of injuries (including complaints of injury): ____________________________________________________________________________________________________________________________________________________________ Did the subject receive medical treatment at the scene (Y/N) _______ If yes, who provided treatment (EMS, HTFD, officer, etc.…) ____________________________ Was the subject transported to the hospital (Y/N) _______ If yes, name of hospital_______________________ Who transported______________________
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TASER©: TASER© Serial Number _____________________ A.F.I.D. Tag(s) Serial Number __________ Number of cartridges fired ______________ Number of cycles applied ____________________ Was this a dart probe contact? _______________ Was this a stun gun contact? ______________ Approximate target distance at the time of the dart launch _______________________________ Distance between the two probes ___________________________________________________ Did dart contacts penetrate the subject’s skin? ________________________________________ Were the probes removed on scene? ________________________________________________ DESCRIPTION OF INJURY: Application Areas – Points of contact (place an “X” where each probe made contact with suspect)
Synopsis: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ Need for additional application? ___________ Did the device respond satisfactorily? _________ Describe the subject’s demeanor after the device was used, or displayed ____________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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Were photographs taken of the impact site and/or further injuries? ________________________ Remarks: ____________________________________________________________________________________________________________________________________________________________
REVIEW:
______ I find that the use of force was justified.
______ I find that the use of force was not justified and/or violated department policy.
(NOTE: A detailed memorandum shall be sent to the Deputy Chief outlining the alleged violations).
Investigating Sergeant: _______________________________________ Date: ______________
______ I concur with the findings of the investigating Sergeant.
______ I do not concur with the findings of the investigating Sergeant.
(NOTE: A detailed memorandum shall be sent to the Chief of Police in all instances where the Deputy Chief does not concur with the findings of the investigating Sergeant).
Deputy Chief of Police: _______________________________________ Date: ______________
Chief of Police: ______________________________________________Date: ______________
______ I find that the use of force was justified and within department policy.
______ Disciplinary process has been initiated.
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HAMBURG TOWNSHIP POLICE DEPARTMENT
OPERATIONAL PROCEDURE
Effective Date: DRAFT Rescinds: 600-15 (01/22/14) Title: DEPARTMENT TRAINING No. 600-15
I. PURPOSE
The purpose of this procedure is to establish guidelines for in-service training of members of the Hamburg Township Police Department.
II. POLICY
It is the policy of the HTPD to train each employee to the satisfactory performance level of required duties. Training results in employees who are better prepared to act decisively and correctly in a broad spectrum of situations, increases productivity and effectiveness, and fosters cooperation and unity of purpose. The scope of such training will include the following.
III. PROCEDURES A. Mandatory Training 1. All Sworn Officers In addition to completing the Field Training Officer program as outlined
in Operational Procedure #600-11: Field Training and Evaluation Program, all sworn officers shall complete the following training:
a. Handgun Qualification (Twice annually) b. Patrol Rifle Qualification (Twice Annually) c. TASER Certification (recertification annually) d. Emergency Vehicle Operation (recertification every three years) e. Pursuit Termination Techniques f. Speed Measurement Operator Certification g. BAC Datamaster Breathalyzer Certification h. Basic LEIN Operator Certification (recertification every two years) i. CPR Certification (recertification annually) j. Automated External Defibrillator (recertification annually) k. Active Shooter/QAD (annually) l. Legal Update (annually) m. Defensive Tactics n. Marine Law o. De-escalation Techniques
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2. Supervisors
All officers holding the supervisory rank of Sergeant and above shall
complete the following training:
a. First Line Supervision (at or near promotion to Sergeant) b. Advanced Supervision/Leadership c. School of Police Staff & Command
3. Operational Procedures Review
a. The following HTPD Operational Procedures shall be reviewed with all officers by a department range master at each firearms qualification training session:
i. Operational Procedure #300-25: Use of Force ii. Operational Procedure #300-26: Firearms
iii. Operational Procedure #300-28: (Less- Lethal Weapons)
b. In addition, the Chief of Police shall annually conduct a review of the HTPD Operational Procedures with all members of the department specifically focusing on Operational Procedures covering high-liability subject matter including but not limited to:
i. Operational Procedure #300-12: Child Abuse and Neglect
ii. Operational Procedure #300-18: Emergency Vehicle Operation
iii. Operational Procedure #300-22: Domestic Violence Response
iv. Operational Procedure #300-40: Response to Sexual Assault
v. Operational Procedure #600-8: Employee Harassment and Discrimination
B. Specialized Training
1. Specialized training is defined as that training received outside HTPD that involves a specialized area of interest or area not normally available at in-service sessions or involves subject matter of a highly technical nature.
2. Specialized training will be provided to employees on an as needed basis. 3. The selection of personnel to attend these courses will be made on the
basis of its benefit to the department and the employee as determined by the Chief of Police/designee.
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4. Requests for specialized training shall be made to the department’s
designated training coordinator. C. Remedial Training 1. With sufficient cause, the Chief of Police may require that any employee of the department attend special training sessions to review basic skills and/or knowledge, or do satisfactory research in deficient area(s). 2. Remedial training requirements will be given time limits for completion. Lack of satisfactory completion will be dealt with according to disciplinary procedures
D. Officer Responsibilities
1. Officers shall arrive at the station allowing for sufficient travel time to arrive at training classes in time for the scheduled start time of the class.
2. All officers scheduled to attend a training class, workshop, or seminar are expected to attend all sessions, fully participate and complete the course. They will also comply with any of the requirements or instructions necessary for completing such training class, workshop or seminar.
3. Officers shall not leave any training class early and shall stay in class until dismissed by the class instructor.
4. Officers are representatives of the department. As such, officers shall dress in a neat and professional manner appropriate to the training class being attended. Grooming and dress attire standards as outlined in Operational Procedure #500-4: Non-Uniform Dress Policy and Operational Procedure #500-6: Employee Appearance Dress Code shall be adhered to.
5. Officers who are unable to attend training because of scheduling conflicts with court appearances, other scheduled training, or any other prior commitment shall immediately notify the training coordinator upon learning of the scheduling conflict.
6. An officer shall notify a supervisor if they are unable to attend a scheduled training class due to illness or injury. The member shall be rescheduled to make up the missed training class if it is a mandatory training subject.
7. Employees receiving training, seminar, or workshop certificates shall submit a copy of the certificate to the Chief of Police within seven (7) days after receiving the certificate.
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E. Training Coordinator Responsibilities The department’s training coordinator, or designee, shall be responsible for:
1. Ensuring that all officers receive all mandatory training as outlined in this
policy.
2. Researching available training courses and offering specialized training to officers consistent with the needs of the department and interests of the officer.
3. Registering officers for assigned training courses.
4. Coordinating the attendance of departmental employees at training.
5. Scheduling officers for training and ensuring that the operational needs of the department, such as road coverage, are covered.
6. Budgeting training costs and maintaining annual training costs within the fiscal year training budget.
7. Maintaining records of all employee participation in training programs. Each employee shall have an individual training record which shall include the date(s) of training, location/provider of the training and the title of the training course.
8. Ensuring that all Michigan Commission on Law Enforcement Standards (MCOLES) approved training is reported to MCOLES for addition to the officer’s record.
9. Ensuring that copies of training certificates are received from officers upon completion of training and placed in each officer’s personnel file at the Township Clerk’s office.
Issued by:
Chief of Police Richard Duffany
Approved by Hamburg Township Board of Trustees: DRAFT
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HAMBURG TOWNSHIP POLICE DEPARTMENT
OPERATIONAL PROCEDURE
Effective Date: DRAFT Rescinds: 100-2 (08/08/16) Title: USE OF HANDCUFFS AND RESTRAINING DEVICES No. 200-3
I. PURPOSE
The purpose of this procedure is to establish guidelines for the use of handcuffs and other restraint devices.
II. POLICY It is the policy of the Hamburg Township Police Department (HTPD) to utilize handcuffs and restraint devices in a safe and non-punitive manner in order to enhance officer safety and to help prevent a lawfully detained person from injuring themselves or others, damaging property, escaping or resisting lawful arrest. III. DEFINITION
A. Handcuffs –For purposes of this policy, handcuffs refer to the departmentally-issued or approved metal device that can be locked around a person’s wrists.
B. Restraint Devices – Any device that is applied to a person, or that a person is secured to, that inhibits that person’s physical movements. Restraint devices include handcuffs, plastic flex-cuffs, leg irons, belly chains and the restraint fixtures in the holding cells.
C. Status Offense – An act committed by a juvenile that is a violation of the law which if
committed by an adult would not be a violation (i.e., curfew, truancy, possession of tobacco)
IV. USE OF HANDCUFFS
A. General Procedures 1. Only HTPD issued or approved handcuffs will be used by members of
HTPD.
2. When placing handcuffs on a person an officer shall tighten the handcuffs sufficiently enough to prevent the person from removing them but shall ensure that the handcuffs are not unnecessarily tight.
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3. Upon the claim of a person that applied handcuffs are too tight or causing severe pain, officers shall check on the tightness as soon as reasonably possible and safe to do so.
4. When used, handcuffs shall be double locked.
5. The use of handcuffs shall never be used as a means to intentionally inflict pain upon a person (i.e., placing them on excessively tight or twisting the handcuffs once applied to the person’s wrists).
6. There are many instances where a person may need to be handcuffed in a
prone (face down) position (i.e., person engaged in a protest laying on their stomach, person physically resisting an officer, person attempting to run away from an officer). Once the person is handcuffed, however, officers shall place the person in a non-prone position which does not restrict their breathing.
7. No person shall be handcuffed or transported in a prone (face down)
position or in any other position that may restrict their breathing.
8. Officers may carry more than one set of departmentally issued or approved handcuffs while on duty.
9. Flex-cuffs may be used in situations where regular handcuffs are not
available (such as multiple arrests) or when there is a physical disability/condition that prevents the use of regular handcuffs.
10. Officers shall adhere to all other guidelines as outlined in HTPD
Operational Procedure #200-4: Detention of Adults and Juveniles.
B. Arrest Situations
To ensure the safety of the person(s) arrested and to prevent escape of arrested subjects, all prisoners shall be handcuffed in accordance with the following conditions: 1. Adults
a. All persons placed under arrest by the Hamburg Township Police Department (HTPD) shall be handcuffed by the arresting or transporting officer unless injury, medical condition, deformity, or other extenuating circumstances exist.
b. Prisoners being transported within Livingston County or to/from surrounding counties (Washtenaw County, Jackson County, Ingham County, Shiawassee County, Genesee County, Oakland
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County and Wayne County) shall be handcuffed with hands behind their back in a manner consistent with an officer's departmentally- provided training unless injury, medical condition, deformity, or other extenuating circumstances exist which shall be documented in the arrest incident report.
c. Prisoners being transported to/from counties outside surrounding counties (as defined in this policy) shall be handcuffed with the prisoner's hands in the front with palms out unless an officer can provide articulable facts as to the necessity of handcuffing the prisoner with their hands behind their back (which shall be documented in the arrest incident report).
2. Juveniles
a. Juveniles under arrest by HTPD may be handcuffed by the arresting or transporting officer unless injury, deformity or other extenuating circumstances exist.
b. Officers shall consider the following factors when deciding whether to handcuff a juvenile:
i. Nature of offense (felony, misdemeanor, status offense) ii. Whether violence or weapon was used in the offense iii. Age of the juvenile (NOTE: As a general rule, juveniles
under the age of 12 shall not be handcuffed unless they pose an imminent threat of serious bodily injury to themselves or others).
iv. Physical size/condition of the juvenile v. Emotional condition of the juvenile vi. Previous contacts with the juvenile (has the juvenile been
confrontational/violent in past, have they made previous escape attempts, etc.)
b. Juveniles may be handcuffed for status offenses. However, for these
offenses juveniles will not be handcuffed or shackled to a fixed object.
c. The same guidelines used in this policy for the transporting of adult prisoners shall be used for juveniles who are handcuffed and being transported.
B. Non Arrest Situations
1. A person may be temporarily handcuffed during an investigative stop if there are reasonable grounds to believe the person detained may present a
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threat to the officer, a weapon is involved, or other reasons exist that the officer can articulate.
2. A person taken into custody pursuant to a protective order or persons
requiring treatment (PRT), as defined in HTPD Operational Procedure #300-8: Persons Requiring Treatment, may be handcuffed.
V. HOLDING CELLS
The following guidelines shall be applied to adult prisoners being placed in the holding cells of HTPD:
1. Officers shall place their duty weapon in a secured location prior to bringing a prisoner into the HTPD holding cell area.
2. Officers shall ensure that the two exterior doors leading to the holding cell area are closed upon entry with a prisoner.
3. All prisoners shall be thoroughly searched again prior to removal of handcuffs and/or placement into an HTPD holding cell.
4. Officers may elect to keep handcuffs on a prisoner while the person is being detained in an HTPD holding cell if an officer is alone in the police station at the time the prisoner is being placed in the holding cell.
5. If two or more officers are present, handcuffs should be removed from a
prisoner while they are being held in the holding cell unless the officers can provide articulable facts as to the necessity of maintaining handcuffs on the prisoner.
6. A prisoner may be handcuffed to a restraint bar within the holding cell if an officer has a reasonable belief that the prisoner poses a threat to themselves or others and to prevent property damage to the cell area by the prisoner.
7. Officers handcuffing a prisoner to a restraint bar within a holding cell shall check on the physical well-being of the prisoner through visual observation at least every 15 minutes and document the time of these observations in the arrest incident report.
Issued by:
Chief of Police Richard Duffany
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Approved by Hamburg Township Board of Trustees:
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HAMBURG TOWNSHIP POLICE DEPARTMENT
OPERATIONAL PROCEDURE
Effective Date: DRAFT Rescinds: 300-25 (05/08/19) Title: USE OF FORCE No. 300-25
I. PURPOSE
The purpose of this procedure is to provide Hamburg Township police officers with guidelines on the use of force during the legal performance of their duties and to establish a procedure for reporting use of force.
II. POLICY
This department recognizes and respects the value and special integrity of each human life. In vesting police officers with the lawful authority to use force to protect the public welfare, a careful balancing of all human interests is required. Further, this department recognizes that officers are often forced to make split-second judgments, in circumstances that are tense, uncertain, and rapidly evolving when deciding the amount of force necessary in a particular situation (Graham v. Conner 390 U.S. 368 1989). Department members shall use only objectively reasonable force to overcome resistance while affecting a lawful arrest, bringing an incident under control, or protecting the public in the lawful performance of duty. This shall include force up to and including deadly force. The use of unreasonable, unnecessary or excessive force, and/or the failure to provide medical treatment following the use of force, shall result in disciplinary action against those who use or allow the use of such force or fail to provide for the care of persons in custody, up to and including termination.
III. DEPARTMENTAL USE
This procedure is for departmental use only and represents an administrative guide for officers’ decision making processes and not as a standard for civil or criminal litigation. It should not be construed as a creation of a higher legal standard of safety or care in an evidentiary sense with respect to civil suits or administrative claims. However, violations of this procedure may form the basis for departmental administrative sanctions.
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IV. DEFINITIONS For this procedure, the following definitions will apply:
A. Choke Hold: A neck restraint or any hold applied to or around the neck with intent to restrict the flow of blood to the brain or the flow of air through the windpipe.
B. Deadly Force: Any force used by an officer that has a reasonable probability of
causing death or serious bodily harm. C. Firearm: Department issued/authorized handgun, rifle or shotgun. D. Last Resort: Situations wherein certain immediate and drastic measures must be
undertaken by an officer in order to protect human life. Force used in these situations may involve the use of techniques or weapons not covered by this policy. However, the force used must still be objectively reasonable under the circumstances.
E. Less-Lethal Force: Any force used by an officer that will not reasonably be
expected to cause death or serious bodily harm. F. Less-Lethal Weapons: Those devices that when properly used by an officer are not reasonably expected to cause death or serious bodily harm.
G. Lethal Weapon: A device which when used by an officer may result in great bodily harm or loss of human life. Lethal weapons are considered deadly force in the Force Continuum.
H. Level of Control: That amount of force officers use to gain control over a
subject’s resistant actions in the performance of their lawful duties. I. Level of Resistance: That amount of resistance or force used by a subject to resist
compliance with the lawful order or action by an officer. J. Minimum Amount of Force: The least amount of force that will permit officers
to overcome the resistance offered. K. Objectively Reasonable Force: Any force used by an officer which is suitable to
the situation and consistent with department approved training and policies. The reasonableness of an officer’s actions will be based upon what a “reasonable” officer would have done under similar circumstances
L. Serious Bodily Harm: A bodily injury that creates a substantial risk of death,
causes serious/permanent disfigurement, or results in long-term loss or impairment of any bodily function.
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M. TASER©: A less-lethal weapon approved by the department that transmits electrical pulses that causes an uncontrollable contraction of muscle tissue, resulting in temporary physical debilitation to a person.
V. AUTHORIZED USE OF LESS-LETHAL FORCE A. The application of a necessary amount of less lethal force may be used in the
following situations, or when other alternatives are not available or have failed. The totality of circumstances is the factor to be considered in determining the degree of force to be used. Officers are authorized to use department-approved control techniques and authorized less-lethal weapons for resolution of incidents as follows:
1. To stop potentially dangerous and/or unlawful behavior. 2. To protect the officer or another from injury or death. 3. To prevent a person from injuring themselves. 4. During the process of effecting an arrest when a subject offers resistance. 5. To protect another officer or other person from physical assault. 6. To control the attack or menacing of animals against officers, other
persons, or property. 7. To prevent escape from custody. 8. To take a person into protective custody. B. Officers shall only utilize department authorized less-lethal weapons and shall
follow the guidelines for the use of less lethal weapons as outlined in HTPD Operational Procedure #300-28: Less-Lethal Weapons.
VI. AUTHORIZED USE OF DEADLY FORCE An officer may use deadly force under the following circumstances:
A. When an officer reasonably believes that the use of deadly force is in defense of human life, including the officer’s own life, or in defense of any person in imminent danger of serious physical harm., or;
B. To prevent the escape of a fleeing felon when the felony committed involves the
infliction or threatened infliction of death or serious bodily harm; provided that the officer has exhausted all other reasonable means of apprehension and all of
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the following circumstances exist: 1. The fleeing felon is apparently armed and dangerous; and, 2. Deadly force is necessary to prevent the felon’s escape; and,
3. The officer has probable cause to believe that the felon poses a significant threat of death or serious bodily harm to the officer or others if the subject escapes; and,
4. Whenever feasible, some form of verbal warning is given to the fleeing
felon.
C. All firearms, regardless of whether they are owned privately or by the department, shall be used in a lawful manner at all times.
D. Officers shall not discharge a firearm at a moving vehicle for the purpose of
stopping that vehicle unless it can be justified as an authorized use of deadly force or in last resort situations.
E. Members of this department shall not fire warning shots.
VII. LEVELS OF RESISTANCE AND CONTROL A. Officers may use such reasonable force as may be, or reasonably appears to be,
necessary to protect themselves or others or to carry out their lawful duties. Officers should use the amount of force that is proportionate to the level of demonstrated subject resistance. As the subject’s resistance de-escalates, the amount of force used by the officer must also de-escalate. Force may never be used as punishment or retaliation.
B. Once a determination is made that physical force is necessary, the amount of force
used must be “reasonable” under the circumstances. The factors to be considered in determining reasonableness include, but are not limited to:
1. The severity of the crime;
2. Whether the suspect poses an immediate threat to the safety of the officers or others;
3. Whether the suspect is actively resisting arrest or attempting to flee.
C. For the purpose of this policy, the use of force will be addressed from two perspectives: resistance and control. Both resistance and control can be in the form of verbal directives or physical action. Resistance is defined as actions that are directed from the subject toward the officer; while control is action directed
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from the officer toward the subject.
1. Levels of Resistance: The amount of resistance or force used by a subject to resist compliance with the lawful order or action by an officer.
a. Inactive Resistance – Resistance that may include psychological
intimidation and/or verbal resistance (e.g., blank stare, clenching of fist(s), tightening of jaw muscles, etc.).
b. Passive Resistance – Any type of resistance whereby the subject
does not attempt to defeat the officer’s attempt to touch and control the subject, but still will not voluntarily comply with verbal and physical attempts to control (e.g., dead weight, does not react to verbal commands, etc.). This is the lowest level of physical resistance. At this level, the offender never makes any attempt to defeat the physical contact of the officer. In passive resistance situations, officers should, whenever possible, secure assistance in lifting or wheeling an uncooperative subject to a transporting patrol vehicle. As long as the subject’s level of resistance does not exceed the passive resistance stage an officer’s response shall not exceed “compliance controls” in the force category. Physical controls such as hard empty hand techniques shall not be used unless it becomes necessary to protect the safety of the officer, subject, or others. Physical controls and/or Intermediate controls may be justified when an officer can articulate their reason to believe the subject or other persons on the scene are using or likely to use greater resistance.
c. Active Resistance – Any action by a subject that attempts to
prevent an officer from gaining control of the subject (e.g., pulling/pushing away, blocking, etc.). At this level the offender attempts to push/pull away in a manner that does not allow the officer to establish control. However, the subject never attempts to strike the officer.
d. Active Aggression – Physical actions/assaults against the officer
with less than deadly force (e.g., advancing, challenging, punching, kicking, grabbing, wrestling, etc.). At this level the subject attacks the officer to defeat the officer’s attempt to control him/her. The attack is a physical assault on the officer in which the offender strikes or uses techniques in a manner that may result in injury to the officer or others.
e. Deadly Force Assault – Any force used against an officer and/or
another person that may result in great bodily harm or the loss of human life.
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2. Levels of Control: Force that an officer uses to gain control over a
subject’s resistant actions.
a. Officer Presence/Verbal Direction – Identification of Authority (i.e., uniformed presence or identification as a police officer); Verbal Direction (i.e., for arrest or to control subject’s movements); and/or Use of Restraint Devices (i.e., compliant handcuffing). If the officer is not in uniform, this level would require verbal identification.
b. Compliance Controls – Soft Empty Hand Techniques (e.g.,
physical control such as strength techniques, leverage locks, pain compliance techniques and pressure points).
c. Physical Controls – Hard Empty Hand Techniques are applied
when lower forms of control have failed or appear to be insufficient. Techniques that fall into this level of force have a probability of creating soft or connective tissue damage, skin lacerations that require medical attention, or bone fractures (e.g., take downs, strikes, PPCT Shoulder Pin Restraint System, etc.). Strikes may be delivered with an officer’s open hand, fist, forearm, leg, knee, or foot.
d. Intermediate Controls – Intermediate Controls (i.e., impact
weapons, less-lethal weapons, chemical agents, and/or TASER© device) when used consistently within training deployment standards, provides a method of controlling subjects when deadly force is not justified but when empty hand control techniques have failed or appear to be insufficient in controlling, moving or effecting an arrest. The officer’s intent should always be to temporarily disable an offender and not to inflict permanent injury. When intermediate weapons are used, it is quite likely that some form of skin irritation, bruising, soft or connective tissue damage, or bone fracture may occur.
e. Deadly Force – Any force used by an officer that may result in
great bodily harm or the loss of human life to be used only in those situations described in Section VI of this procedure. Neck restraints or choke holds, whether applied by empty hand or intermediate weapon, constitute deadly force and can be used only when such force is justified.
3. In deciding which level of force to use in response to resistance
encountered by an officer, the following factors should be considered:
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a. Relative size/stature of the subject. b. Multiple subjects/offenders. c. Subject’s access to weapons. d. Subject under the influence of alcohol or drugs. e. Exceptional abilities/skills (e.g., martial arts).
f. Injury to, or exhaustion of, the officer. g. Weather or terrain conditions. h. Immediacy of danger and/or distance from the subject(s). i. Special knowledge (e.g., subject’s prior history of violence, etc). j. Officer’s perception of the subject’s willingness to resist. k. Officer’s perception of the immediate threat to the subject, third
party, or the officer himself/herself. l. Availability of or closeness of back-up assistance.
4. Officers shall draw and/or display weapons only: a. Where an ordinary prudent officer would reasonably fear for his or
her safety or the safety of others, or, b. Where an officer is authorized to use the weapon to effect an arrest
as established by this procedure, or, c. For the purposes of destroying an animal, training, or cleaning as
provided by departmental policies and procedures.
VIII. DUTY TO INTERVENE
A. Each officer of the HTPD has an affirmative duty to safely intervene in instances where the circumstances are such that the officer should reasonably conclude that another officer is using inappropriate, unreasonable or excessive force on a person in violation of this policy or any state/federal law.
B. Officers failing to intervene to stop the use of inappropriate, unreasonable or excessive force by another officer, regardless of the ranks of the involved officers, shall be subject to strict discipline up to and including termination of employment.
IX. REPORTS
A. Officers shall complete a detailed incident report and the HTPD Use of Force form (Appendix A) whenever force is used, except in instances outlined in Officer Presence/Verbal Direction level of control (VII.2.C).
B. In Use of Force incidents for which the officer is already generating a complaint
number for the incident (e.g., resisting, disorderly, etc.), the officer will complete the following under the original complaint number:
1. Complainant, victim and witness information and statements.
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2. Factors used to determine the reasonable suspicion and/or probable cause
that existed. 3. Level(s) of resistance encountered and the type(s) and degree of force
used to overcome the resistance. 4. Injury to the prisoner or officer(s). 5. Treatment of prisoner or officer(s). 6. Follow-up actions taken by officers. 7. Other officers involved. 8. Evidence, including weapons and photographs.
C. If a prisoner requires medical treatment or complains of injury that occurred during the officer’s contact with the subject when force was used, the officer shall include in the original incident report: the injury, treatment, and photographs of the injury, as well as, all other information listed in XII. B., above.
D. If a prisoner requires medical treatment or complains of injury when force was
not used and the injury did not occur during the officer’s contact with the subject, notation of this required medical treatment or complaint of injury shall be made in the original incident report.
E. Whenever a department issued or department approved and registered
second/back-up firearm is discharged by police personnel under any circumstance other than authorized animal terminations, training exercises at the range, lawful hunting, or lawful recreation a report shall be initiated detailing the incident for a police firearm discharge.
X. AFTERCARE PROCEDURES
A. All personnel shall be alert to any injury or complaint of injury occurring as a
result of any use of force utilized to control a subject. B. Officers using force on a subject shall make medical treatment available to that
subject when: 1. The subject complains of injury and/or requests medical treatment. 2. Any officer observes or suspects injury to the subject. 3. The subject does not substantially recover from the effects of a less-lethal
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weapon within a reasonable and expected time period. 4. When directed by a supervisor. C. When a less-lethal weapon is used on a subject the officer shall following the
post-deployment procedures specific to that less-lethal weapon as outlined in HTPD Operational Procedure: #300-28: Less-Lethal Weapons.
D. If a less-lethal weapon is used on a subject and they are lodged in the Livingston
County Jail, the transporting officer shall inform jail personnel upon arrival at the jail that a less-lethal weapon was deployed on the subject.
E. If a less-lethal weapon is used on a subject and they are turned over to another
agency, the transporting officer shall inform the receiving officer from that agency that a less-lethal weapon was deployed on the subject.
F. Officers are reminded that they may be held civilly and criminally liable for
failing to provide appropriate care and/or failing to request medical treatment for persons in their custody when circumstances warrant. When in doubt, request a medical evaluation by HTFD personnel or Livingston County EMS.
XI. REVIEW
A. Whenever a supervisor has knowledge that a Use of Force incident has occurred, it shall be the supervisor’s responsibility to ensure that both an incident report and HTPD Use of Force form are completed. . reporting all of the necessary Use of Force criteria by the officer(s).
B. All use of force incidents shall be reviewed by the shift/on-duty Sergeant.
Whenever a supervisor reviews a Use of Force incident report, It shall be the supervisor’s Sergeant’s responsibility to determine whether the degree of force used was justified in accordance with the terms of this policy and whether any violations of department policies or procedures occurred related to the incident.
C. If the reviewing supervisor Sergeant finds that the use of force was not justified or
that a violation of department policy occurred the supervisor Sergeant shall indicate their findings on the HTPD Use of Force form and initiate the disciplinary process as outlined in HTPD Operational Procedure #600-6: Discipline.
D. If the reviewing Sergeant finds that the use of force was justified the Sergeant shall indicate that finding on the HTPD Use of Force form and forward it to the Deputy Chief for review.
E. The Deputy Chief shall review the findings of the Sergeant and forward the
HTPD Use of Force form to the Chief of Police.
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F. The Chief of Police shall review the use of force incident and make a final
determination if the amount of force used was within department policy. G. If a shooting involving police personnel occurs the on-scene supervisor shall
ensure that the procedures outlined in HTPD Operational Procedure #300-23: Response to Critical Incidents are followed.
XII. OFFICERS ASSIGNED TO OTHER AGENCIES Officers of this department assigned to or assisting other law enforcement agencies shall
follow the guidelines established in this procedure.
Issued by:
Chief of Police Richard Duffany
Approved by Hamburg Township Board of Trustees: DRAFT
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(APPENDIX A) HAMBURG TOWNSHIP POLICE DEPARTMENT
USE OF FORCE REPORT
Complaint Number_____________
INCIDENT: Date of Incident _____________________________ Time of Incident _____________________ Location of Incident _____________________________________________________________ Nature of the Incident ___________________________________________________________ ______________________________________________________________________________ Requested Charges ______________________________________________________________ Lodged (Y/N) ________________ Location Lodged:__________________________________ SUBJECT: Subjects Full Name __________________________________ Date of Birth ________________ Subjects: Sex ___________ Race ___________ Heights ___________ Weight ______________ Subjects clothing description ______________________________________________________ Did suspect appear under the influence of alcohol/drugs (Y/N) ________ If yes, describe_________________________________________________________________ OFFICER(S): Officer(s) Using Force ___________________________________________________________ Type of Force Used (check all that apply): Compliance Controls ______ Describe_____________________________________________ Physical Controls______ Describe__________________________________________________ Intermediate Controls______ Describe ______________________________________________ (NOTE: Complete TASER© section if TASER© was deployed) Deadly Force_______ Describe____________________________________________________ INJURY: Did the application of force cause injury? (Y/N) ________ If yes, describe nature of injuries (including complaints of injury): ____________________________________________________________________________________________________________________________________________________________ Did the subject receive medical treatment at the scene (Y/N) _______ If yes, who provided treatment (EMS, HTFD, officer, etc.…) ____________________________ Was the subject transported to the hospital (Y/N) _______ If yes, name of hospital_______________________ Who transported______________________
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TASER©: TASER© Serial Number _____________________ A.F.I.D. Tag(s) Serial Number __________ Number of cartridges fired ______________ Number of cycles applied ____________________ Was this a dart probe contact? _______________ Was this a stun gun contact? ______________ Approximate target distance at the time of the dart launch _______________________________ Distance between the two probes ___________________________________________________ Did dart contacts penetrate the subject’s skin? ________________________________________ Were the probes removed on scene? ________________________________________________
(APPENDIX A CONTINUED)
DESCRIPTION OF INJURY: Application Areas – Points of contact (place an “X” where each probe made contact with suspect)
Synopsis: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ Need for additional application? ___________ Did the device respond satisfactorily? _________ Describe the subject’s demeanor after the device was used, or displayed ____________________ ____________________________________________________________________________________________________________________________________________________________
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______________________________________________________________________________ Were photographs taken of the impact site and/or further injuries? ________________________ Remarks: ____________________________________________________________________________________________________________________________________________________________
REVIEW:
______ I find that the use of force was justified.
______ I find that the use of force was not justified and/or violated department policy.
(NOTE: A detailed memorandum shall be sent to the Deputy Chief outlining the alleged violations).
Investigating Sergeant: _______________________________________ Date: ______________
______ I concur with the findings of the investigating Sergeant.
______ I do not concur with the findings of the investigating Sergeant.
(NOTE: A detailed memorandum shall be sent to the Chief of Police in all instances where the Deputy Chief does not concur with the findings of the investigating Sergeant).
Deputy Chief of Police: _______________________________________ Date: ______________
Chief of Police: ______________________________________________Date: ______________
______ I find that the use of force was justified and within department policy.
______ Disciplinary process has been initiated.
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HAMBURG TOWNSHIP POLICE DEPARTMENT
OPERATIONAL PROCEDURE
Effective Date: DRAFT Rescinds: 300-28 (05/08/19) Title: LESS-LETHAL WEAPONS No. 300-28
I. PURPOSE
The purpose of this procedure is to provide general guidelines for the use of less-lethal weapons. It shall be the policy of Hamburg Township Police Department (HTPD) to employ only the minimum amount of reasonable and necessary force to overcome the resistance offered in order to affect a lawful arrest and/or accomplish its duty of protecting the public.
II. DEFINITIONS
A. Less-Lethal Weapons – Are those devices that when used by an officer will not reasonably be expected to cause death or serious bodily harm. Less-lethal weapons are intermediate controls in the Force Continuum (refer to Section VII of HTPD Operational Procedure #300-25: Use of Force). An HTPD incident report and HTPD Use of Force form shall be completed whenever less-lethal weapons or less-lethal impact munitions are deployed, except during training.
B. Freeze + P – A hand-held chemical irritant spray consisting Orthochlorobenzalmalonitrile (CS) and Oleoresin Capsicum (OC) produced by Aerko International.
C. TASER© - An Electro-Muscular Disruption (E.M.D.) device that utilizes an
electrical discharge that disrupts the body’s ability to communicate messages from the brain to the muscles causing motor skill dysfunction.
D. Anti-Felony Identification Device (A.F.I.D.) – A.F.I.D. are confetti like
identification tags. Each cartridge contains up to forty (40) identification tags that are ejected when the TASER© is discharged. The tags contain the serial number of the cartridge used, allowing for identification of the officer assigned to that cartridge.
D. Evidence.com – A cloud-based evidence management software system provided by Axon Enterprises, Inc.
E. Air Cartridge – A single use item that contains compressed nitrogen, A.F.I.D.
tags, two darts and the insulated wires. It is identified with a tamper resistant serial number.
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F. Data Port – The TASER© is designed with a data port located on the back of the
unit. This data port allows for the downloading of the usage record of that weapon.
F. Dock Station – Transfers data from the TASER© battery to Evidence.com and recharges battery.
G. Serious Bodily Harm – A bodily injury that creates a substantial risk of death,
causes serious/permanent disfigurement, or results in long-term loss or impairment of a bodily function.
H. Less-Lethal Impact Munitions (LLIM) – Less-lethal projectiles intended to
incapacitate a subject with minimal potential for causing death or serious bodily harm when compared to conventional projectiles/ammunition.
III. TASER PROCEDURE It is important to emphasize that TASER© are additional use of force options and
not a replacement for time, negotiations, good tactics or lethal force. A. Deployment Considerations
1. The decision to use the TASER© is based on similar criteria an officer utilizes when selecting to deploy other less lethal force options. The decision must be made dependent on the actions of the subject(s) or threat of facing the officer(s) and the totality of the circumstances surrounding the incident. The use of the TASER© must be reasonable and necessary.
2. The TASER© is not meant to be used in place of deadly force. However,
there are tactical applications when applying proper strategies, the TASER© may be considered.
3. The TASER© should not be used without a firearm back up in those
situations where there is a substantial threat towards the officer(s) or others present.
4. Subjects resisting may be at risk in the following circumstances and the
TASER© should not be deployed on the following persons unless exigent circumstances exist:
a. Women who are known to be pregnant or it is readily apparent that
a woman is pregnant. b. Frail, infirmed, elderly, or minors under 14 years old. c. Individuals in elevated positions. d. Individuals operating moving vehicles (including snowmobiles and
ATVs), machinery, boats or bicycles.
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e. Individuals in swimming pools or other bodies of water. f. Where the officer has knowledge that an individual may be fitted
with a pacemaker. 5. The TASER© has the ability to ignite flammable liquids. It shall not be
deployed at subjects who are in contact with flammables or in environments where flammables are obviously present. Personnel should be especially aware of this when in known clandestine lab
6. The TASER© shall not be deployed in conjunction with chemical
munitions other than department approved nonflammable Freeze + P. The risk of clothing/material ignition, causing fire, is significant.
NOTE: Any use of an electro-muscular disruption devise
(TASER©) contrary to the direction of this policy and procedure shall result in the revocation of the officer’s right to utilize such equipment and shall subject the officer to disciplinary action, up to and including termination.
B. Issuance and Recording of TASER©
1. HTPD personnel shall carry and use a TASER© supplied by the department.
2. Members may only use department issued TASER© cartridges. 3. A record of the cartridge serial number shall be recorded with the issuance
of each TASER© cartridge. An administration designee should audit this log annually.
3. All TASER© equipment shall be assigned in Evidence.com by a
TASER© instructor, or designee. 4. TASER© shall be worn on the weak hand side of the duty belt, or load-
bearing vest, and will be carried in the department issued holster/clip. 5. A function check shall be performed at the beginning of every shift. 6. Batteries shall be charged every 30 days.
C. Training and Certification
1. Only officers who have successfully completed appropriate training may carry or utilize the TASER©.
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2. A mandatory re-certification program shall be successfully completed annually.
D. Use of TASER© The TASER© is an additional law enforcement tool and is not intended to
replace firearms or replace other equipment, tools or techniques. The TASER© should be used only when it is appropriate for the situation. The utilization of TASER© is considered use of force and as such, must comply with Operational Procedure #300-25, Use of Force.
1. The TASER© may be used in situations where a subject is threatening
themselves, an officer or another person and other means of controlling the subject are not reasonable or could cause injury to the officer, the subject or others.
2. The TASER© may be used when factors indicate the officer, offender or
others would be endangered by the use of other use of force alternatives. In this instance the word ‘other’ means lesser or equal force options which may be ineffective due to the danger existing to the officer, subject or other.
3. The TASER© may be used when a subject is displaying active resistance
towards officers 4. The primary target area for probe deployment will be the center mass of
the suspects back. If unable to fire at the suspect’s back, the lower center of mass will be used for frontal discharges. Close-spread ECD discharges to the front of the body are more effective when at least one probe is on the major muscles of the pelvic triangle or thigh region. The head, neck, face, chest and genitals should not be targeted unless the appropriate level of force can be justified.
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Preferred Target Zones in Blue
5. The TASER© should never be used punitively or for purposes of coercion. It is to be used as a method of averting a potentially injurious or dangerous situation.
6. Any repeated application of the TASER© must be justified and the criteria
used to re-deploy clearly documented in the officer’s Use of Force form (see APPENDIX A, below).
NOTE: When practical, avoid prolonged or repeated
application(s) to the TASER© device’s electrical discharge. In some circumstances, in susceptible people, it is conceivable that the stress and exertion of extensive repeated, prolonged, or continuous application(s) may contribute to cumulative exhaustion, stress, and associated medical risk(s). 6. Prior to the deployment of a TASER©, the officer has the responsibility to
visually and physically confirm that the instrument selected is in fact a TASER© and not a firearm.
7. When possible, the deploying officer should also notify dispatch that a
TASER© is going to be deployed. The deploying officer should also notify assisting officers that they intend to deploy a TASER©.
8. If feasible immediately prior to the use of the TASER©, the deploying
officer should announce in a loud, clear and commanding nature, “TASER, TASER, TASER!” This announcement should be made only if it would not endanger any civilians, officers, or the suspect.
9. Proper consideration and care should be taken when deploying the
TASER© on subjects who are in an elevated position or in other circumstances where a fall may cause substantial injury or death. Officers must be prepared to justify such a deployment.
E. Responsibilities After TASER© Deployment
1. Immediate action should be taken to care for the injured, to apprehend any suspects and to protect the crime scene.
NOTE: Officer(s) must provide verbal commands during and after the TASER© application. An attempt to subdue and/or handcuff after a TASER© deployment is required when practical.
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2. Once the subject is restrained or has complied, the TASER© should be
turned off. 3. When a TASER© cartridge probe(s) breaks the subjects skin surface,
medical personnel shall be summoned to the scene to assess the condition of the subject (if this cannot occur, subject shall be transported to the closest medical facility). After the examination and/or other circumstances dictate the subject needs further medical treatment, they shall be transported to the nearest medical facility. Medical treatment shall not be refused to anyone requesting it.
4. Medical personnel shall remove probes located in sensitive areas such as
the face, neck, groin or breast. 5. Removal of probes in other areas may be performed by officers. Officers
shall provide first aid following removal of the probes by applying an antiseptic to the probe sites as needed.
6. Officers should inspect the probes after removal to ensure that the
entire probe and probe barb has been removed. In the event that a probe or probe barb has broken off, the subject should be provided with the appropriate medical attention to facilitate the removal of the object.
7. Photographs shall be taken of the probe impact sites and any other related
injuries. 8. Probes that have been removed from the skin shall be treated as biohazard
sharps and handled accordingly when placing into evidence. 9. Officers shall attempt to locate five (5) A.F.I.D. tags and place those into
evidence with the expended cartridge. 9. Officers shall place the TASER© battery in the docking station
immediately upon returning to the station for data upload. 10. Involved personnel shall attempt to locate and identify any witnesses to
the incident. 11. The deploying officer shall complete both an incident report and a Taser
Use Report. HTPD Use of Force form (Appendix A). 12. Corrections or jail officers shall be notified that the TASER© had been
deployed on the subject prior to incarceration.
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13. TASER Use Report The HTPD Use of Force form outlining the details of the TASER© deployment must be sent to Michigan Municipal Risk Management Authority (M.M.R.M.A.) within seven (7) calendar days.
14. For injuries requiring hospitalization or death, M.M.R.M.A. must be
notified as soon as practical.
IV. FREEZE + P PROCEDURE It is important to emphasize that Freeze + P is an additional use of force option and
not a replacement for time, negotiations, good tactics or lethal force. A. Deployment Considerations
1. The decision to use Freeze + P is based on similar criteria an officer utilizes when selecting to deploy other less-lethal force options. The decision must be made dependent on the actions of the subject(s) or threat of facing the officer(s) and the totality of the circumstances surrounding the incident. The use of Freeze + P must be reasonable and necessary.
2. Freeze + P is not meant to be used in place of deadly force. However,
there are tactical applications when applying proper strategies, Freeze + P may be considered.
3. Freeze + P should not be used without a firearm back up in those
situations where there is a substantial threat towards the officer(s) or others present.
NOTE: Any use of Freeze + P contrary to the direction of this
policy and procedure shall result in the revocation of the officer’s right to utilize such equipment and shall subject the officer to disciplinary action, up to and including termination.
B. Issuance and Recording of Freeze + P
1. All HTPD sworn police officers and reserve police officers shall be issued Freeze + P.
2. Members may only use or carry department issued Freeze + P. No other
chemical agents or irritants shall be permitted. 3. The carrying of Freeze + P on an officer’s duty belt, or load-bearing vest,
is optional for those officers carrying a TASER©. Officers and reserve officers not carrying a TASER© shall carry Freeze + P on their duty belt.
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C. Training and Certification
1. Only officers who have successfully completed appropriate training may carry or utilize the Freeze + P.
2. A mandatory re-certification program shall be successfully completed
annually.
D. Use of Freeze + P
Freeze + P is an additional law enforcement tool and is not intended to replace firearms or replace other equipment, tools or techniques. Freeze + P should be used only when it is appropriate for the situation. The utilization of Freeze + P is considered use of force and as such, must comply with Operational Procedure #300-25: Use of Force.
1. Freeze + P may be used in situations where a subject is threatening
themself, an officer or another person and other means of controlling the subject are not reasonable or could cause injury to the officer, the subject or others.
2. Freeze + P may be used when factors indicate the officer, offender or
others would be endangered by the use of other use of force alternatives. In this instance the word ‘other’ means lesser or equal force options which may be ineffective due to the danger existing to the officer, subject or other.
3. Freeze + P may be used when a subject is displaying active resistance
towards officers.
4. Freeze + P should never be used punitively or for purposes of coercion. It is to be used as a method of averting a potentially injurious or dangerous situation.
5. Proper consideration and care should be taken when deploying Freeze + P
on subjects who are in an elevated position or in other circumstances where a fall may cause substantial injury or death. Officers must be prepared to justify such a deployment.
E. Responsibilities After Freeze + P Deployment
1. Immediate action should be taken to care for the injured, to apprehend any suspects and to protect the crime scene.
NOTE: Officer(s) must provide verbal commands during and after the Freeze + P application. An attempt to subdue
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and/or handcuff after a Freeze + P deployment is required when practical. 2. Once the subject is restrained or has complied, the suspect shall be
removed from the contaminated area and examined for injuries and/or any adverse effects from the application of Freeze + P.
3. The officer should advise the subject to breathe normally and try to relax
as much as possible. 4. Once the subject has complied the officer shall attempt to provide physical
relief as follows: i. When a viable water source is available have the subject flush their
eyes with copious amounts of cool water. The subject should be encouraged to force open their eyes in order to flush out the irritant.
ii. If a viable water source is not available, HTFD personnel or Livingston County EMS shall be requested to respond to the scene to provide water.
iii. The subject should be exposed to fresh air and face the wind. Fans or air conditioners may also be used.
iv. The subject should be advised not to rub their eyes/face. v. The subject should remove any contaminated clothing if practical. 5. If the subject is wearing contact lenses they should be removed as soon as
practical by medical personnel. Difficulty removing contact lenses may cause abrasions to the cornea or sclera (the white part of the eye). Hard lenses should be thoroughly cleansed. Soft lenses should be replaced as they cannot be decontaminated.
6. After the examination and/or other circumstances dictate the subject needs
further medical treatment, they shall be transported to the nearest medical facility. Medical treatment shall not be refused to anyone requesting it.
7. Each officer deploying Freeze + P shall complete both an incident report
and the HTPD Use of Force form;
8. For injuries requiring hospitalization or death, M.M.R.M.A. must be notified as soon as practical.
V. LESS LETHAL IMPACT MUNITIONS (LLIM) Less lethal impact munitions (LLIM’s) are intermediate impact weapons designed to
impose pain compliance and possible incapacitation in order to gain control of assaultive
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individuals. Launched from either the 12-gauge shotgun or the 37mm/40 mm launcher, LLIM’s afford personnel the advantage of distance. They are designed to provide both physiological and psychological effect.
A. Only approved Less lethal impact munitions will be utilized. B. LLIM’s are for use in the following situations:
1. To control persons whose assaultive behavior puts officers and themselves at risk of physical injury. 2. To control individuals whose actions can reasonably be expected to intentionally harm themselves or others. 3. To protect an officer or others from a dangerous, aggressive animal.
C. LLIM’s are to be used in accordance with departmental training. Only personnel trained and qualified in the use of LLIM’s will be authorized to use them. Training will consist of classroom, practical exercise and live fire. Officers will demonstrate proficiency to certified instructors on a yearly basis. Any officer not able to demonstrate proficiency will receive remedial training and will not be authorized to use LLIM until they can satisfactorily demonstrate proficiency.
D. LLIM’s designed for use with the 12-gauge shotgun will be used as follows:
1. Only shotguns with a cylinder bore (smooth bore, no choke) may be used. 2. Unless exigent circumstances arise, LLIM will only be deployed from 12- gauge shotguns clearly marked as a less-lethal weapon with bright orange stocks and bright orange grips. 3. Because the less-lethal shotgun is capable of firing both regular (lethal) and less-lethal rounds, less-lethal shotguns should be loaded using a buddy system. The buddy system will consist of the deploying officer loading LLIM rounds into an empty shotgun in the presence of the lethal cover officer. Both officers will visually identify and verify the LLIM prior to loading. 4. Less-lethal munitions will be conspicuously marked as less lethal and shall be kept separate from lethal firearm ammunition.
E. LLIM’s will be only used with a lethal cover officer on scene.
F. All accidental/unintentional discharges will be reported immediately to a supervisor by the employee who discharged the munition. That employee will also file a written report detailing the incident. All discharges of LLIM as a force
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option will be detailed in the incident report.
G. Safety Parameters
1. For safety reasons the deploying officer utilizing a less-lethal weapon shall not aim at the head, throat, face, or groin area of a suspect unless deadly force is justified.
2. The deploying officer should give verbal direction that the less-lethal weapon is about to be deployed.
3. Only the authorized less-lethal rounds will be used with LLIM’s.
4. The shoulders and arms are primarily skeletal areas. Because of the mobility of the shoulders and arms there is greater potential to miss and unintentionally strike another area or miss the intended target. Careful consideration should be given prior to aiming for the shoulders or arms.
5. Impact areas - "Point of aim, Point of impact"
i. Impact Areas – Zone-1. Consists of large muscle groups and should be considered first. It includes the buttocks, thigh and calf. The groin should not be targeted.
ii. Impact Areas -Zone 2. Consists of medium mussel groups in the abdominal area.
iii. Impact Areas- Zone-3. Consists of the chest (center mass), Spine, head and neck. This zone carries the greatest potential for serious or fatal injury and should be avoided unless deadly force is justified.
H. Responsibilities After LLIM Deployment
1. All sworn personnel at the scene of a LLIM discharge are responsible for ensuring that first aid is provided as needed to any person struck by an LLIM round and that the person is evaluated by EMS personnel. All suspects struck by an LLIM round shall be transported to a hospital. 2. At the scene of a LLIM discharge, the officer deploying the LLIM is responsible for ensuring the suspect and the scene are photographed. 3. The officer deploying the LLIM is responsible for ensuring that all spent LLIM rounds are collected and secured into evidence.
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Issued by:
Chief of Police Richard Duffany Approved by Hamburg Township Board of Trustees: May 7, 2019.
(APPENDIX I)
HAMBURG TOWNSHIP POLICE DEPARTMENT
TASER USE REPORT
Complaint Number_____________
INCIDENT: Date of Incident _____________________________ Time of Incident _____________________ Location of Incident _____________________________________________________________ Nature of the Incident ___________________________________________________________ ______________________________________________________________________________ Requested Charges _______________________________________ Lodged ________________ SUBJECT: Subjects Full Name __________________________________ Date of Birth ________________ Subjects: Sex ___________ Height ___________ Weight ___________ Race _______________ Subjects clothing description ______________________________________________________ OFFICER(S): Deploying Officer ______________________________________________________________ Investigating Supervisor _________________________________________________________ Officers Involved _______________________________________________________________
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TASER©: TASER© Serial Number _____________________ A.F.I.D. Tag(s) Serial Number __________ Number of cartridges fired ______________ Number of cycles applied ____________________ Was this a dart probe contact? _______________ Was this a stun gun contact? ______________ Approximate target distance at the time of the dart launch _______________________________ Distance between the two probes ___________________________________________________ Did dart contacts penetrate the subject’s skin? ________________________________________ Were the probes removed on scene? ________________________________________________ INJURY: Type(s) of Force Used (check all that apply): _____ Physical _____ Less Lethal _____ Firearm _____Other (explain) ____________________________________________________________ Did the application cause injury? _____ If yes, was the subject treated? ____________________ Nature of the injuries and medical treatment required ___________________________________ ______________________________________________________________________________Admitted to the hospital for injuries _________ Admitted to psychiatric services ____________ Medical exam __________ Suspect under the influence (alcohol/drugs) ____________________ Medical Facility ____________________________ Doctor _____________________________ Was an officer, citizen or other injured? ____________ Types of injuries ___________________
(APPENDIX I CONTINUED)
DESCRIPTION OF INJURY: Application Areas – Points of contact (place an “X” where each probe made contact with suspect)
Synopsis:
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__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ Need for additional application? ___________ Did the device respond satisfactorily? _________ Describe the subject’s demeanor after the device was used, or displayed ____________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Were photographs taken of the impact site and/or further injuries? ________________________ Remarks:
(APPENDIX A) HAMBURG TOWNSHIP POLICE DEPARTMENT
USE OF FORCE REPORT
Complaint Number_____________
INCIDENT: Date of Incident _____________________________ Time of Incident _____________________ Location of Incident _____________________________________________________________ Nature of the Incident ___________________________________________________________ ______________________________________________________________________________ Requested Charges ______________________________________________________________ Lodged (Y/N) ________________ Location Lodged:__________________________________ SUBJECT: Subjects Full Name __________________________________ Date of Birth ________________ Subjects: Sex ___________ Race ___________ Heights ___________ Weight ______________ Subjects clothing description ______________________________________________________ Did suspect appear under the influence of alcohol/drugs (Y/N) ________ If yes, describe_________________________________________________________________ OFFICER(S): Officer(s) Using Force ___________________________________________________________
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Type of Force Used (check all that apply): Compliance Controls ______ Describe_____________________________________________ Physical Controls______ Describe__________________________________________________ Intermediate Controls______ Describe ______________________________________________ (NOTE: Complete TASER© section if TASER© was deployed) Deadly Force_______ Describe____________________________________________________ INJURY: Did the application of force cause injury? (Y/N) ________ If yes, describe nature of injuries (including complaints of injury): ____________________________________________________________________________________________________________________________________________________________ Did the subject receive medical treatment at the scene (Y/N) _______ If yes, who provided treatment (EMS, HTFD, officer, etc.…) ____________________________ Was the subject transported to the hospital (Y/N) _______ If yes, name of hospital_______________________ Who transported______________________ TASER©: TASER© Serial Number _____________________ A.F.I.D. Tag(s) Serial Number __________ Number of cartridges fired ______________ Number of cycles applied ____________________ Was this a dart probe contact? _______________ Was this a stun gun contact? ______________ Approximate target distance at the time of the dart launch _______________________________ Distance between the two probes ___________________________________________________ Did dart contacts penetrate the subject’s skin? ________________________________________ Were the probes removed on scene? ________________________________________________
(APPENDIX A CONTINUED)
DESCRIPTION OF INJURY: Application Areas – Points of contact (place an “X” where each probe made contact with suspect)
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Synopsis: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ Need for additional application? ___________ Did the device respond satisfactorily? _________ Describe the subject’s demeanor after the device was used, or displayed ____________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Were photographs taken of the impact site and/or further injuries? ________________________ Remarks: ____________________________________________________________________________________________________________________________________________________________
REVIEW:
______ I find that the use of force was justified.
______ I find that the use of force was not justified and/or violated department policy.
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(NOTE: A detailed memorandum shall be sent to the Deputy Chief outlining the alleged violations).
Investigating Sergeant: _______________________________________ Date: ______________
______ I concur with the findings of the investigating Sergeant.
______ I do not concur with the findings of the investigating Sergeant.
(NOTE: A detailed memorandum shall be sent to the Chief of Police in all instances where the Deputy Chief does not concur with the findings of the investigating Sergeant).
Deputy Chief of Police: _______________________________________ Date: ______________
Chief of Police: ______________________________________________Date: ______________
______ I find that the use of force was justified and within department policy.
______ Disciplinary process has been initiated.
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HAMBURG TOWNSHIP POLICE DEPARTMENT
OPERATIONAL PROCEDURE
Effective Date: DRAFT Rescinds: 600-15 (01/22/14) Title: DEPARTMENT TRAINING No. 600-15
I. PURPOSE
The purpose of this procedure is to establish guidelines for in-service training of members of the Hamburg Township Police Department.
II. POLICY
It is the policy of the HTPD to train each employee to the satisfactory performance level of required duties. Training results in employees who are better prepared to act decisively and correctly in a broad spectrum of situations, increases productivity and effectiveness, and fosters cooperation and unity of purpose. The scope of such training will include the following.
III. PROCEDURES A. Mandatory Training 1. All Sworn Officers In addition to completing the Field Training Officer program as outlined
in Operational Procedure #600-11: Field Training and Evaluation Program, all sworn officers shall complete the following training:
a. Firearms Handgun Qualification (at least annually) (Twice
annually) b. Shoulder Weapon Qualification (at least annually) Patrol Rifle
Qualification (Twice Annually) c. TASER Certification (recertification annually) d. Emergency Vehicle Operation (recertification every three years) e. Pursuit Termination Techniques f. Speed Measurement Operator Certification g. BAC Datamaster Breathalyzer Certification h. Basic LEIN Operator Certification (recertification every two years) i. CPR Certification (recertification annually) j. Automated External Defibrillator (recertification annually) k. Active Shooter/QAD (annually) l. Legal Update (annually) m. Defensive Tactics
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n. Marine Law o. De-escalation Techniques
2. Supervisors All officers holding the supervisory rank of Sergeant and above shall
complete the following training:
a. First Line Supervision (at or near promotion to Sergeant) b. Advanced Supervision/Leadership (every two years) c. School of Police Staff & Command
3. Operational Procedures Review
a. The following HTPD Operational Procedures shall be reviewed with all officers by a department range master at each firearms qualification training session:
i. Operational Procedure #300-25: Use of Force ii. Operational Procedure #300-26: Firearms
iii. Operational Procedure #300-28: TASER (Less- Lethal Weapons)
b. In addition, the Chief of Police shall annually conduct a review of the HTPD Operational Procedures with all members of the department specifically focusing on Operational Procedures covering high-liability subject matter including but not limited to:
i. Operational Procedure #200-6: Recording of Custodial Interviews
ii. Operational Procedure #300-12: Child Abuse and Neglect
iii. Operational Procedure #300-18: Emergency Vehicle Operation
iv. Operational Procedure #300-22: Domestic Violence Response
v. Operational Procedure #300-40: Response to Sexual Assault
vi. Operational Procedure #300-30: Open Carry vii. Operational Procedure #600-8: Employee
Harassment and Discrimination
B. Specialized Training
1. Specialized training is defined as that training received outside HTPD that involves a specialized area of interest or area not normally available at in-service sessions or involves subject matter of a highly technical nature.
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2. Specialized training will be provided to employees on an as needed basis. 3. The selection of personnel to attend these courses will be made on the
basis of its benefit to the department and the employee as determined by the Chief of Police/designee.
4. Requests for specialized training shall be made to the department’s
designated training coordinator. C. Remedial Training 1. With sufficient cause, the Chief of Police may require that any employee of the department attend special training sessions to review basic skills and/or knowledge, or do satisfactory research in deficient area(s). 2. Remedial training requirements will be given time limits for completion. Lack of satisfactory completion will be dealt with according to disciplinary procedures
D. Officer Responsibilities
1. Officers shall arrive at the station allowing for sufficient travel time to arrive at training classes in time for the scheduled start time of the class.
2. All officers scheduled to attend a training class, workshop, or seminar are expected to attend all sessions, fully participate and complete the course. They will also comply with any of the requirements or instructions necessary for completing such training class, workshop or seminar.
3. Officers shall not leave any training class early and shall stay in class until dismissed by the class instructor.
4. Officers are representatives of the department. As such, officers shall dress in a neat and professional manner appropriate to the training class being attended. Grooming and dress attire standards as outlined in Operational Procedure #500-4: Non-Uniform Dress Policy and Operational Procedure #500-6: Employee Appearance Dress Code shall be adhered to.
5. Officers who are unable to attend training because of scheduling conflicts with court appearances, other scheduled training, or any other prior commitment shall immediately notify the training coordinator upon learning of the scheduling conflict.
Page 4 of 5
6. An officer shall notify a supervisor if they are unable to attend a scheduled training class due to illness or injury. The member shall be rescheduled to make up the missed training class if it is a mandatory training subject.
7. Employees receiving training, seminar, or workshop certificates shall submit a copy of the certificate to the Chief of Police within seven (7) days after receiving the certificate.
E. Training Coordinator Responsibilities The department’s training coordinator, or designee, shall be responsible for:
1. Ensuring that all officers receive all mandatory training as outlined in this
policy.
2. Researching available training courses and offering specialized training to officers consistent with the needs of the department and interests of the officer.
3. Registering officers for assigned training courses.
4. Coordinating the attendance of departmental employees at training.
5. Scheduling officers for training and ensuring that the operational needs of the department, such as road coverage, are covered.
6. Budgeting training costs and maintaining annual training costs within the fiscal year training budget.
7. Maintaining records of all employee participation in training programs. Each employee shall have an individual training record which shall include the date(s) of training, location/provider of the training and the title of the training course.
8. Ensuring that all Michigan Commission on Law Enforcement Standards (MCOLES) approved training is reported to MCOLES for addition to the officer’s record.
9. Ensuring that copies of training certificates are received from officers upon completion of training and placed in each officer’s personnel file at the Township Clerk’s office.
Page 5 of 5
Issued by:
Chief of Police Richard Duffany
Approved by Hamburg Township Board of Trustees:
FAX 810-231-4295 PHONE 810-231-1000
P.O. Box 157 10405 Merrill Road
Hamburg, Michigan 48139
.
GENERAL ORDINANCE STATUS REPORT To: Township Board of Trustees & HT Department Heads From: Deby Henneman, Parks & Recreation/ADA Coordinator Date: September 28, 2020 Re: General Ordinance – Phase 4 - Codification Project All General Ordinances have been uploaded to our vendor Municode in both the Word format and PDFs of the signed version. I have also uploaded all Archive PDFs of prior versions of existing Ordinances, as well as copies of our repealed ordinances. The upload of the Zoning Ordinance file is pending, and based on the schedule I received from Amy I have given Municode a date of October 9, 2020 as our submission date for those files. This will complete the Materials Collection part of the process. Municode has started the 2nd part of their process, Organization of the Ordinances, and once the balance of the files have been received, they will complete the formatting and assign the file for part 3, Legal Review. Please keep in mind that ANY updates/changes/new Ordinances, must be sent to me upon approval so I am able to notify Municode of the changes. We still need to clarify moving forward how often the updates will take place for our records. Municode does have a number of training sessions available and anyone that will be using the platform should start looking into what they have available. I have requested that the following employees be added to the training notification emails: Clerk – Mike Dolan [email protected] Deputy Clerk – Mary Kuzner [email protected]
General Ordinance Project Memo September 28, 2020 Page 2 Supervisor – Pat Hohl [email protected] Zoning Administrator – Amy Steffens [email protected] Zoning Assistant – Brittany Stein [email protected] Planner – Scott Pacheco [email protected] Once we receive the legal analysis, I will arrange to send it out for comment, so please let me know if any other staff members need to be included on this list. It will also need to be sent to our Township Attorney, who will also participate in a tele-conference with their Code Attorney at a date to be determined. If you have any questions with regards to this process, please let me know. I appreciate everyone’s work on this, and am very excited to have it get to this point. This will be a very helpful tool for the staff and our residents moving forward.
United States Department of the Interior
U.S. GEOLOGICAL SURVEY
Upper Midwest Water Science Center
Minnesota Office 2280 Woodale Drive
Mounds View, MN 55112
763.783.3100
Michigan Office 5840 Enterprise Drive
Lansing, MI 48911
517.887.8903
Wisconsin Office 8505 Research Way
Middleton, WI 53562
608.828.9901
August 10, 2020
Mr. Patrick Hohl
Hamburg Township
10405 Merrill Road
Whitmore Lake, Michigan 48189
Dear Mr. Hohl:
Attached is an original of Joint Funding Agreement (JFA) No. 21NKJFA108 between Hamburg Township and the U.S. Geological Survey(USGS) for the continued operation of the streamgaging
station on the Huron River near Hamburg, Michigan. The total program cost of $14,540, of which
Hamburg Township will be contributing $11,350 and the USGS will be contributing $3,190, covers
the agreement period October 1, 2020 to September 30, 2021.
Work performed with funds from this agreement will be conducted on a fixed-cost basis. Your office will
be billed annually in accordance with the JFA. The results of all work under this agreement will be available
for publication by the U.S. Geological Survey.
Please sign an original and return. Then retain another for your files. Work cannot continue beyond
September 30, 2020, until we receive the signed JFA. If you have any questions, please contact Ralph
Haefner at 517-887-8927 or Thomas Weaver at 517-887-8923. We look forward to continuing our
successful relationship.
Sincerely,
John F. Walker
Director, Upper Midwest Water Science Center
Form 9-1366 (May 2018)
U.S. Department of the Interior U.S. Geological Survey
Joint Funding Agreement FOR
Water Resource Investigations
Customer #: 6000001863 Agreement #: 21NKJFA108 Project #: NK00LZR TIN #: 38-1855320
Fixed Cost Agreement YES[ X ] NO[ ] THIS AGREEMENT is entered into as of the October 1, 2020, by the U.S. GEOLOGICAL SURVEY, Upper Midwest Water Science Center, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the Hamburg Township party of the second part. 1. The parties hereto agree that subject to the availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation for the continued operation of the streamgaging station 04172000 on the Huron River near Hamburg, Michigan, herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50, and 43 USC 50b. 2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program. 2(b) include In-Kind-Services in the amount of $0.00
(a) $3,190 by the party of the first part during the period October 1, 2020 to September 30, 2021
(b) $11,350 by the party of the second part during the period October 1, 2020 to September 30, 2021
(c) Contributions are provided by the party of the first part through other USGS regional or national programs, in the amount of: $0 Description of the USGS regional/national program:
(d) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties.
(e) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party. 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party. 8. The maps, records or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program, and if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at cost, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records or reports published by either party shall contain a statement of the cooperative relations between the parties. The Parties acknowledge that scientific information and data developed as a result of the Scope of Work (SOW) are subject to applicable USGS review, approval, and release requirements, which are available on the USGS Fundamental Science Practices website (https://www.usgs.gov/about/organization/science-support/science-quality-and-integrity/fundamental-science-practices).
9. Billing for this agreement will be rendered annually. Invoices not paid within 60 days from the billing date will bear Interest, Penalties, and Administrative cost at the annual rate pursuant the Debt Collection Act of 1982, (codified at 31 U.S.C. § 3717) established by the U.S. Treasury.
USGS Technical Point of Contact
Name: Thomas Weaver Supervisory Hydrologist Address: 5840 Enterprise Drive Lansing, MI 48911-4107 Telephone: (517) 887-8923 Fax: (517) 887-8937 Email: [email protected]
Customer Technical Point of Contact
Name: Patrick Hohl Township Supervisor Address: Hamburg Township Hall 10405 Merrill
Road Whitmore Lake, Michigan 48189 Telephone: (810) 231-1000 Ext 202 Fax: (810) 231-4295 Email: [email protected]
USGS Billing Point of Contact
Name: Eric Hanes Budget Analyst Address: 5840 Enterprise Drive Lansing, MI 48911-4107 Telephone: (517) 887-8951 Fax: (517) 887-8937 Email: [email protected]
Customer Billing Point of Contact
Name: Patrick Hohl Township Supervisor Address: Hamburg Township Hall 10405 Merrill
Road Whitmore Lake, Michigan 48189 Telephone: (810) 231-1000 Ext 202 Fax: (810) 231-4295 Email: [email protected]
U.S. Geological Survey
United States Department of Interior
Signature By_______________________ Date: 08/10/2020 Name: John F Walker Title: Center Director
Hamburg Township
Signatures By_______________________ Date: _________ Name: Title: By_______________________ Date: _________ Name: Title: By_______________________ Date: _________ Name: Title:
Form 9-1366 (May 2018)
U.S. Department of the Interior U.S. Geological Survey
Joint Funding Agreement FOR
Water Resource Investigations
Customer #: 6000001863 Agreement #: 21NKJFA108 Project #: NK00LZR TIN #: 38-1855320
HAMBURG TOWNSHIP
FINANCE CONTROL
BOOK
PERIOD ENDING August 31, 2020
1
Table of Contents
Tab 1 Summary Revenue and Expenditure Report Cash Summary by Account
Tab 2 Summary Cash Flow Analysis Debt Payment ScheduleDebt Payment Schedule
Tab 3 Summary Ten Year Tax Collection Comparison Property Tax Roll Ten Year Graph Tax Roll Distribution Chart
Tab 4 Summary Monthly Bank and Investment Report Approved Financial Institution List
Tab 5 Summary 5 Year Forecast and Capital Reserve
2
TAB 1
BUDGET AND FINANCIAL STATUS SUMMARY:
Fiscal Year 2020/21
The Budget v. Actual report reflects transactions through August, 2020 and includes General, Roads, Fire, Police, Parks and Sewer Funds. All departments and funds are at or under budget as of August 30, 2020, considering the timing issues related to the Township’s revenues and expenditures.
Timing of Revenues: Township tax collections for general fund, police fund and fire fund start on December 1, 2020 and run through February 28, 2021. Revenues are posted to the general ledger in December when they are billed. State shared revenue payments are bi-monthly and start on October 31, 2020. The last revenue sharing payment for FY 20/21 will be paid on October 31, 2021.
This tab also includes a Cash Summary by Account report which states the balance in each general ledger cash account at August 31, 2020
10405 Merrill Road ♦ P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000 ♦ Fax: 810.231.4295 www.hamburg.mi.us
3
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 1/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 101 - General FundRevenuesDept 000.000Account Type: Revenue
0.000.000.000.00921,643.00921,643.00CURRENT PROPERTY TAX402.0000.000.000.000.004,200.004,200.00DELINQUENT PP TAX414.000
138.7430,523.500.000.0022,000.0022,000.00SET COLLECTION FEE415.000100.00575.070.00575.070.000.00CHARGE BACKS/MTT/BOARD OF REVIEW422.00016.63332.500.00166.502,000.002,000.00TRAILER PARK TAX FEES442.0006.1021,345.850.0012,266.32350,000.00350,000.00PROPERTY TAX ADMIN FEE447.0000.000.000.0079,363.48350,000.00350,000.00FRANCHISE FEE - CABLE470.000
36.457,655.000.003,765.0021,000.0021,000.00LAND USE PERMITS479.00022.2978.000.0033.00350.00350.00DOG LICENSES485.000100.0019,388.000.0019,388.000.000.00OTHER FEDERAL GRANTS528.000
0.000.000.000.001,511,772.001,511,772.00STATE SHARED REVENUES574.0000.000.000.000.0012,000.0012,000.00STATE ROW MAINTENANCE FEE-CABLE575.000
16.6719,166.640.009,583.32115,000.00115,000.00FROM SEWER ENTERPRISE590.000304.04608.070.00149.76200.00200.00FOIA REQUESTS606.00094.552,600.000.000.002,750.002,750.00NON-TAX ADMIN FEE607.0000.000.000.000.00750.00750.00ZONING BOARD OF APPEALS APPLIC608.000
53.573,750.000.00500.007,000.007,000.00SITE PLAN FEES611.0008.33100.000.000.001,200.001,200.00LAND DIVISION/COMBINATION FEES613.000
38.46500.000.00150.001,300.001,300.00ADDRESS SIGN FEE616.0000.000.000.0037,073.390.000.00SCHOOL ELECTION CHARGES627.000
36.6727.500.0022.5075.0075.00COPIES/MAPS636.00015.00750.000.000.005,000.005,000.00SALE OF CEMETERY LOTS643.00021.251,487.840.00287.847,000.007,000.00CEMETERY SERVICES OPEN/CLOSE643.0010.000.000.000.006,000.006,000.00MAUS SALES REVENUE645.000
36.0036.000.000.00100.00100.00RETURNED CHECK FEE659.000(6.02)(4,516.81)0.001,725.3475,000.0075,000.00INTEREST REVENUE664.0000.000.000.000.005,000.005,000.00RENTAL INCOME667.0008.331,500.000.000.0018,000.0018,000.00OTHER REVENUE - CONTRACT SERVICE671.0000.000.000.000.005,000.005,000.00SALE OF FIXED ASSETS673.0000.000.000.000.00700.00700.00REIMBURSEMENTS & COST RECOVERY676.000
(97.00)(485.00)0.00(500.00)500.00500.00SUNDRY692.000
3.06105,422.160.00164,549.523,445,540.003,445,540.00Total Revenue:Account Type: Transfers-In
0.000.00(1,885.86)0.000.000.00APPROPRIATION FROM SURPLUS699.999
0.000.00(1,885.86)0.000.000.00Total Transfers-In:
3.00105,422.16(1,885.86)164,549.523,445,540.003,445,540.00Total Dept 000.000
3.00105,422.16(1,885.86)164,549.523,445,540.003,445,540.00TOTAL REVENUES
ExpendituresDept 101.000 - Township BoardAccount Type: Expenditure
13.241,170.000.00910.008,840.008,840.00PER DIEM702.00016.674,661.520.002,330.7627,969.0027,969.00ELECTED OFFICIALS SALARIES703.00010.00450.000.00350.004,500.004,500.00PART-TIME EMPLOYEE SALARIES706.0001.5247.910.00274.733,160.003,160.00TOWNSHIP FICA715.000
18.14667.660.00369.583,681.003,681.00RETIREMENT720.000100.0070.000.0070.000.000.00SUPPLIES & SMALL EQUIPMENT726.000
0.000.000.000.0021,500.0021,500.00ECONOMIC DEVELOPMENT CONSULTANT801.5000.000.000.000.00250.00250.00ENG/CONSULTANT/PROFESS FEES821.000 4
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 2/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 101 - General FundExpenditures
0.00 0.00 0.00 0.00 58,000.00 58,000.00 LEGAL FEES826.0000.00 0.00 0.00 0.00 250.00 250.00 WORKSHOPS/SEMINARS864.000
24.60 1,230.00 0.00 1,230.00 5,000.00 5,000.00 LEGAL NOTICES/ADVERTISING900.00063.52 7,621.83 0.00 236.33 12,000.00 12,000.00 DUES/SUBSCRIP/RECERTIFICATION958.0000.00 0.00 0.00 0.00 800.00 800.00 SUNDRY962.000
90.92 0.00 681.87 0.00 750.00 750.00 CAPITAL EQUIPMENT/CAPITAL IMP980.000
11.32 15,918.92 681.87 5,771.40 146,700.00 146,700.00 Total Expenditure:
11.32 15,918.92 681.87 5,771.40 146,700.00 146,700.00 Total Dept 101.000 - Township Board
Dept 171.000 - Township SupervisorAccount Type: Expenditure
12.69 8,578.35 0.00 5,199.00 67,587.00 67,587.00 ELECTED OFFICIALS SALARIES703.00012.73 663.90 0.00 401.55 5,216.00 5,216.00 TOWNSHIP FICA715.00016.18 73.92 0.00 0.00 457.00 457.00 LONG/SHORT TERM DISABILITY719.00012.69 1,115.21 0.00 675.88 8,786.00 8,786.00 RETIREMENT720.00016.27 13.50 0.00 0.00 83.00 83.00 LIFE INSURANCE721.00030.37 5,106.08 0.00 1,360.28 16,813.00 16,813.00 HEALTH/DENTAL/VISION INSURANCE722.0001.76 1.50 0.00 1.50 85.00 85.00 SUPPLIES & SMALL EQUIPMENT726.000
16.67 100.00 0.00 50.00 600.00 600.00 PHONE/COMM/INTERNET853.0000.00 0.00 0.00 0.00 200.00 200.00 MILEAGE861.0000.00 0.00 0.00 0.00 200.00 200.00 SUNDRY962.000
15.65 15,652.46 0.00 7,688.21 100,027.00 100,027.00 Total Expenditure:
15.65 15,652.46 0.00 7,688.21 100,027.00 100,027.00 Total Dept 171.000 - Township Supervisor
Dept 191.000 - ElectionsAccount Type: Expenditure
15.38 10,078.39 0.00 5,039.20 65,510.00 65,510.00 FULL-TIME EMPLOYEE SALARIES705.00013.55 5,370.95 0.00 2,004.96 39,640.00 39,640.00 PART-TIME EMPLOYEE SALARIES706.00070.63 28,250.95 0.00 25,874.61 40,000.00 40,000.00 TEMPORARY EMPLOYEES707.000145.05 5,221.89 0.00 4,289.80 3,600.00 3,600.00 OVERTIME709.00028.73 2,336.56 0.00 1,440.44 8,132.00 8,132.00 TOWNSHIP FICA715.00016.16 71.44 0.00 0.00 442.00 442.00 LONG/SHORT TERM DISABILITY719.00020.48 1,172.04 0.00 714.57 5,723.00 5,723.00 RETIREMENT720.00016.21 16.86 0.00 0.00 104.00 104.00 LIFE INSURANCE721.00023.70 6,375.39 0.00 2,176.65 26,903.00 26,903.00 HEALTH/DENTAL/VISION INSURANCE722.00079.17 2,148.62 5,372.25 1,920.30 9,500.00 9,500.00 SUPPLIES & SMALL EQUIPMENT726.0000.00 0.00 0.00 0.00 100.00 100.00 VEHICLE FUEL751.0000.00 0.00 0.00 0.00 2,000.00 2,000.00 MILEAGE861.0000.64 50.00 0.00 50.00 7,850.00 7,850.00 LEGAL NOTICES/ADVERTISING900.0000.00 0.00 0.00 0.00 2,200.00 2,200.00 EQUIPMENT MAINT/REPAIR933.000
74.34 2,349.99 3,968.84 2,349.99 8,500.00 8,500.00 SUNDRY962.000137.50 2,750.00 0.00 2,750.00 2,000.00 2,000.00 CAPITAL EQUIPMENT/CAPITAL IMP980.00021.89 2,189.00 0.00 0.00 10,000.00 10,000.00 RESERVE FOR EQUIPMENT PURCHASE980.500
33.47 68,382.08 9,341.09 48,610.52 232,204.00 232,204.00 Total Expenditure:
33.47 68,382.08 9,341.09 48,610.52 232,204.00 232,204.00 Total Dept 191.000 - Elections
Dept 201.000 - ACCOUNTINGAccount Type: Expenditure
12.69 25,006.58 0.00 15,155.49 197,021.00 197,021.00 FULL-TIME EMPLOYEE SALARIES705.0005
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 3/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 101 - General FundExpenditures
16.67 1,000.00 0.00 500.00 6,000.00 6,000.00 PAY IN LIEU OF MEDICAL INS710.00012.83 1,966.13 0.00 1,185.96 15,321.00 15,321.00 TOWNSHIP FICA715.00016.18 199.30 0.00 0.00 1,232.00 1,232.00 LONG/SHORT TERM DISABILITY719.00012.68 3,250.86 0.00 1,970.22 25,638.00 25,638.00 RETIREMENT720.00016.20 40.50 0.00 0.00 250.00 250.00 LIFE INSURANCE721.00023.35 3,926.28 0.00 1,360.28 16,813.00 16,813.00 HEALTH/DENTAL/VISION INSURANCE722.00019.90 198.99 0.00 198.99 1,000.00 1,000.00 SUPPLIES & SMALL EQUIPMENT726.000100.00 2,509.75 0.00 0.00 0.00 0.00 SOFTWARE MAINTENANCE729.000
0.00 0.00 0.00 0.00 250.00 250.00 MILEAGE861.0000.00 0.00 0.00 0.00 8,200.00 8,200.00 WORKSHOPS/SEMINARS864.000
24.53 370.50 120.00 0.00 2,000.00 2,000.00 DUES/SUBSCRIP/RECERTIFICATION958.0000.00 0.00 0.00 0.00 250.00 250.00 SUNDRY962.000
14.08 38,468.89 120.00 20,370.94 273,975.00 273,975.00 Total Expenditure:
14.08 38,468.89 120.00 20,370.94 273,975.00 273,975.00 Total Dept 201.000 - ACCOUNTING
Dept 209.000 - AssessingAccount Type: Expenditure
12.69 32,438.46 0.00 19,659.66 255,576.00 255,576.00 FULL-TIME EMPLOYEE SALARIES705.0000.00 0.00 0.00 0.00 500.00 500.00 OVERTIME709.000
16.67 1,000.00 0.00 500.00 6,000.00 6,000.00 PAY IN LIEU OF MEDICAL INS710.00012.86 2,552.11 0.00 1,539.25 19,845.00 19,845.00 TOWNSHIP FICA715.00016.18 254.46 0.00 0.00 1,573.00 1,573.00 LONG/SHORT TERM DISABILITY719.00013.25 4,219.34 0.00 2,555.76 31,845.00 31,845.00 RETIREMENT720.00022.50 54.00 0.00 0.00 240.00 240.00 LIFE INSURANCE721.0000.00 0.00 0.00 0.00 2,020.00 2,020.00 TUITION REIMBURSEMENT721.500
23.73 6,790.65 0.00 2,315.07 28,614.00 28,614.00 HEALTH/DENTAL/VISION INSURANCE722.0000.00 0.00 0.00 0.00 1,000.00 1,000.00 SUPPLIES & SMALL EQUIPMENT726.000
100.00 701.42 0.00 0.00 0.00 0.00 SOFTWARE MAINTENANCE729.0000.00 0.00 0.00 0.00 800.00 800.00 VEHICLE FUEL751.0000.00 0.00 0.00 0.00 6,900.00 6,900.00 ASSESSMENT ROLL PREP 823.100
16.67 40.00 0.00 20.00 240.00 240.00 PHONE/COMM/INTERNET853.0000.00 0.00 0.00 0.00 200.00 200.00 MILEAGE861.0000.00 0.00 0.00 0.00 2,500.00 2,500.00 WORKSHOPS/SEMINARS864.0000.00 0.00 0.00 0.00 150.00 150.00 LEGAL NOTICES/ADVERTISING900.0000.00 0.00 0.00 0.00 500.00 500.00 EQUIPMENT MAINT/REPAIR933.0000.00 0.00 0.00 0.00 1,000.00 1,000.00 VEHICLE MAINTENANCE939.000
33.13 530.00 0.00 0.00 1,600.00 1,600.00 DUES/SUBSCRIP/RECERTIFICATION958.0000.00 0.00 0.00 0.00 400.00 400.00 SUNDRY962.0000.00 0.00 0.00 0.00 2,000.00 2,000.00 CAPITAL EQUIPMENT/CAPITAL IMP980.0000.00 0.00 0.00 0.00 2,500.00 2,500.00 RESERVE FOR EQUIPMENT PURCHASE980.5000.00 0.00 0.00 0.00 2,000.00 2,000.00 CAPITAL EXPENSE - VEHICLE981.000
13.20 48,580.44 0.00 26,589.74 368,003.00 368,003.00 Total Expenditure:
13.20 48,580.44 0.00 26,589.74 368,003.00 368,003.00 Total Dept 209.000 - Assessing
Dept 215.000 - CLERK'S OFFICEAccount Type: Expenditure
12.69 8,578.35 0.00 5,199.00 67,587.00 67,587.00 ELECTED OFFICIALS SALARIES703.00012.69 7,157.32 0.00 4,337.77 56,391.00 56,391.00 FULL-TIME EMPLOYEE SALARIES705.0009.35 1,122.06 0.00 668.33 12,000.00 12,000.00 PART-TIME EMPLOYEE SALARIES706.000
11.17 279.29 0.00 279.29 2,500.00 2,500.00 OVERTIME709.00018.02 1,313.58 0.00 803.37 7,291.00 7,291.00 TOWNSHIP FICA715.000 6
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 4/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 101 - General FundExpenditures
16.17 135.22 0.00 0.00 836.00 836.00 LONG/SHORT TERM DISABILITY719.00023.34 2,301.78 0.00 1,259.61 9,863.00 9,863.00 RETIREMENT720.00016.20 27.70 0.00 0.00 171.00 171.00 LIFE INSURANCE721.00023.92 10,554.57 0.00 3,569.71 44,122.00 44,122.00 HEALTH/DENTAL/VISION INSURANCE722.00030.48 5.95 908.37 5.95 3,000.00 3,000.00 SUPPLIES & SMALL EQUIPMENT726.00016.67 100.00 0.00 50.00 600.00 600.00 PHONE/COMM/INTERNET853.0000.00 0.00 0.00 0.00 500.00 500.00 MILEAGE861.0000.00 0.00 0.00 0.00 2,000.00 2,000.00 WORKSHOPS/SEMINARS864.0000.00 0.00 0.00 0.00 200.00 200.00 EQUIPMENT MAINT/REPAIR933.000
26.92 175.00 0.00 0.00 650.00 650.00 DUES/SUBSCRIP/RECERTIFICATION958.0000.00 0.00 0.00 0.00 750.00 750.00 SUNDRY962.0000.00 0.00 0.00 0.00 5,000.00 5,000.00 CAPITAL EQUIPMENT/CAPITAL IMP980.000
15.30 31,750.82 908.37 16,173.03 213,461.00 213,461.00 Total Expenditure:
15.30 31,750.82 908.37 16,173.03 213,461.00 213,461.00 Total Dept 215.000 - CLERK'S OFFICE
Dept 245.000 - TECHNICAL/UTILITIES SERVICESAccount Type: Expenditure
13.38 20,279.03 0.00 13,368.46 151,514.00 151,514.00 FULL-TIME EMPLOYEE SALARIES705.0000.00 0.00 0.00 0.00 1,797.00 1,797.00 LEAVE TIME PAYOUT705.500
14.90 4,059.45 0.00 2,095.20 27,238.00 27,238.00 PART-TIME EMPLOYEE SALARIES706.0000.00 0.00 0.00 0.00 4,000.00 4,000.00 TEMPORARY EMPLOYEES707.0000.00 0.00 0.00 0.00 250.00 250.00 OVERTIME709.000
16.62 1,847.13 0.00 1,175.59 11,115.00 11,115.00 TOWNSHIP FICA715.00014.31 158.38 0.00 0.00 1,107.00 1,107.00 LONG/SHORT TERM DISABILITY719.00018.66 2,269.66 0.00 1,428.91 12,164.00 12,164.00 RETIREMENT720.00017.77 29.68 0.00 0.00 167.00 167.00 LIFE INSURANCE721.00023.77 7,263.87 0.00 2,472.81 30,564.00 30,564.00 HEALTH/DENTAL/VISION INSURANCE722.0005.30 53.02 0.00 45.03 1,000.00 1,000.00 SUPPLIES & SMALL EQUIPMENT726.000
100.00 318.38 0.00 0.00 0.00 0.00 SOFTWARE MAINTENANCE729.0000.00 0.00 0.00 0.00 500.00 500.00 WORKSHOPS/SEMINARS864.0000.00 0.00 0.00 0.00 100.00 100.00 SUNDRY962.000
41.46 2,902.17 0.00 0.00 7,000.00 7,000.00 CONTRACTED SUPPORT965.100100.00 4,745.25 0.00 4,745.25 0.00 0.00 CAPITAL EQUIPMENT/CAPITAL IMP980.000
0.00 0.00 0.00 0.00 1,000.00 1,000.00 RESERVE FOR EQUIPMENT PURCHASE980.500
17.60 43,926.02 0.00 25,331.25 249,516.00 249,516.00 Total Expenditure:
17.60 43,926.02 0.00 25,331.25 249,516.00 249,516.00 Total Dept 245.000 - TECHNICAL/UTILITIES SERVICES
Dept 247.000 - Board of ReviewAccount Type: Expenditure
9.29 260.00 0.00 260.00 2,800.00 2,800.00 PER DIEM702.0009.25 19.89 0.00 19.89 215.00 215.00 TOWNSHIP FICA715.000
12.00 60.00 0.00 60.00 500.00 500.00 LEGAL NOTICES/ADVERTISING900.000
9.67 339.89 0.00 339.89 3,515.00 3,515.00 Total Expenditure:
9.67 339.89 0.00 339.89 3,515.00 3,515.00 Total Dept 247.000 - Board of Review
Dept 253.000 - TreasurerAccount Type: Expenditure
12.69 4,289.14 0.00 2,599.50 33,794.00 33,794.00 ELECTED OFFICIALS SALARIES703.00012.69 7,996.56 0.00 4,846.40 63,003.00 63,003.00 FULL-TIME EMPLOYEE SALARIES705.000
7
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 5/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 101 - General FundExpenditures
16.34 6,504.10 0.00 3,930.69 39,793.00 39,793.00 PART-TIME EMPLOYEE SALARIES706.00013.69 1,440.92 0.00 872.06 10,527.00 10,527.00 TOWNSHIP FICA715.00016.16 68.70 0.00 0.00 425.00 425.00 LONG/SHORT TERM DISABILITY719.00013.44 1,437.21 0.00 871.04 10,693.00 10,693.00 RETIREMENT720.00016.27 13.50 0.00 0.00 83.00 83.00 LIFE INSURANCE721.00023.91 10,293.36 0.00 3,482.64 43,045.00 43,045.00 HEALTH/DENTAL/VISION INSURANCE722.00012.68 190.18 0.00 11.35 1,500.00 1,500.00 SUPPLIES & SMALL EQUIPMENT726.000100.00 2,389.33 0.00 0.00 0.00 0.00 SOFTWARE MAINTENANCE729.000
0.00 0.00 0.00 0.00 8,900.00 8,900.00 POSTAGE730.0000.30 21.00 0.00 21.00 7,000.00 7,000.00 TAX ROLL PREP/TAX BILL PREP823.0000.00 0.00 0.00 0.00 200.00 200.00 LEGAL FEES826.000
16.67 170.00 0.00 85.00 1,020.00 1,020.00 PHONE/COMM/INTERNET853.0000.00 0.00 0.00 0.00 1,000.00 1,000.00 MILEAGE861.0000.00 0.00 0.00 0.00 5,000.00 5,000.00 WORKSHOPS/SEMINARS864.0000.00 0.00 0.00 0.00 150.00 150.00 EQUIPMENT MAINT/REPAIR933.000
60.62 394.00 0.00 199.00 650.00 650.00 DUES/SUBSCRIP/RECERTIFICATION958.0000.00 0.00 0.00 0.00 200.00 200.00 SUNDRY962.0000.00 0.00 0.00 0.00 2,300.00 2,300.00 CAPITAL EQUIPMENT/CAPITAL IMP980.0000.00 0.00 0.00 0.00 1,000.00 1,000.00 RESERVE FOR EQUIPMENT PURCHASE980.500
15.29 35,208.00 0.00 16,918.68 230,283.00 230,283.00 Total Expenditure:
15.29 35,208.00 0.00 16,918.68 230,283.00 230,283.00 Total Dept 253.000 - Treasurer
Dept 258.000 - COMPUTER/CABLEAccount Type: Expenditure
0.00 0.00 0.00 0.00 1,800.00 1,800.00 PART-TIME EMPLOYEE SALARIES706.0000.00 0.00 0.00 0.00 138.00 138.00 TOWNSHIP FICA715.0009.96 307.65 90.65 307.65 4,000.00 4,000.00 SUPPLIES & SMALL EQUIPMENT726.000
56.24 25,775.24 2,342.40 10,866.66 50,000.00 50,000.00 SOFTWARE MAINTENANCE729.0000.00 0.00 0.00 0.00 1,500.00 1,500.00 ENG/CONSULTANT/PROFESS FEES821.000
15.61 636.83 0.00 338.41 4,080.00 4,080.00 PHONE/COMM/INTERNET853.0000.00 0.00 0.00 0.00 250.00 250.00 SUNDRY962.0000.00 0.00 0.00 0.00 2,500.00 2,500.00 TRAINING965.000
56.09 2,155.25 9,062.24 1,243.27 20,000.00 20,000.00 CAPITAL EQUIPMENT/CAPITAL IMP980.0000.00 0.00 0.00 0.00 2,500.00 2,500.00 RESERVE FOR CABLE TV EQUIP PURCHASE983.600
46.53 28,874.97 11,495.29 12,755.99 86,768.00 86,768.00 Total Expenditure:
46.53 28,874.97 11,495.29 12,755.99 86,768.00 86,768.00 Total Dept 258.000 - COMPUTER/CABLE
Dept 265.000 - Township BuildingsAccount Type: Expenditure
17.36 7,581.75 0.00 3,360.00 43,680.00 43,680.00 FULL-TIME EMPLOYEE SALARIES705.00012.50 15,840.82 0.00 9,088.27 126,752.00 126,752.00 PART-TIME EMPLOYEE SALARIES706.00016.39 573.53 0.00 557.78 3,500.00 3,500.00 OVERTIME709.00017.02 2,279.09 0.00 1,000.32 13,388.00 13,388.00 TOWNSHIP FICA715.00033.75 101.58 0.00 0.00 301.00 301.00 LONG/SHORT TERM DISABILITY719.00016.62 1,001.68 0.00 407.29 6,028.00 6,028.00 RETIREMENT720.00032.53 27.00 0.00 0.00 83.00 83.00 LIFE INSURANCE721.00023.55 5,069.40 0.00 593.82 21,523.00 21,523.00 HEALTH/DENTAL/VISION INSURANCE722.00068.62 1,243.01 1,501.72 1,092.19 4,000.00 4,000.00 SUPPLIES & SMALL EQUIPMENT726.00017.33 606.38 0.00 606.38 3,500.00 3,500.00 VEHICLE FUEL751.00066.67 837.93 2,162.07 505.63 4,500.00 4,500.00 UNIFORMS/ACCESSORIES758.00023.15 231.50 0.00 124.00 1,000.00 1,000.00 CONTRACTUAL SERVICES801.000 8
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 6/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 101 - General FundExpenditures
14.74 221.06 0.00 137.06 1,500.00 1,500.00 TRASH DISPOSAL813.00033.33 140.00 0.00 70.00 420.00 420.00 PHONE/COMM/INTERNET853.0000.00 0.00 0.00 0.00 250.00 250.00 WORKSHOPS/SEMINARS864.000
10.93 1,858.83 0.00 219.87 17,000.00 17,000.00 ELECTRIC921.0000.00 0.00 0.00 0.00 3,900.00 3,900.00 SEWER USAGE922.0004.21 168.32 0.00 83.93 4,000.00 4,000.00 NATURAL GAS/HEAT923.0008.16 163.11 0.00 163.11 2,000.00 2,000.00 DIESEL FUEL923.500
64.98 1,400.40 3,148.08 292.12 7,000.00 7,000.00 MAINTENANCE TWP HALL932.0000.00 0.00 0.00 0.00 1,000.00 1,000.00 MAINTENANCE DPW GARAGE/OLD PACKR932.0040.00 0.00 0.00 0.00 1,500.00 1,500.00 MAINTENANCE LIBRARY932.008
60.00 0.00 900.00 0.00 1,500.00 1,500.00 MAINTENANCE - FERTILIZER932.02045.79 1,194.38 1,095.19 399.38 5,000.00 5,000.00 EQUIPMENT MAINT/REPAIR933.0007.50 0.00 150.00 0.00 2,000.00 2,000.00 VEHICLE MAINTENANCE939.0000.00 0.00 0.00 0.00 500.00 500.00 SUNDRY962.0006.14 2,280.35 (130.00)0.00 35,000.00 35,000.00 CAPITAL EQUIPMENT/CAPITAL IMP980.0000.00 0.00 0.00 0.00 1,500.00 1,500.00 RESERVE FOR EQUIPMENT PURCHASE980.5000.00 0.00 0.00 0.00 5,000.00 5,000.00 RESERVE FOR VEHICLE PURCHASE981.500
16.28 42,820.12 8,827.06 18,701.15 317,325.00 317,325.00 Total Expenditure:
16.28 42,820.12 8,827.06 18,701.15 317,325.00 317,325.00 Total Dept 265.000 - Township Buildings
Dept 276.000 - CEMETERYAccount Type: Expenditure
21.31 5,902.36 0.00 2,979.58 27,700.00 27,700.00 PART-TIME EMPLOYEE SALARIES706.00021.55 456.89 0.00 230.62 2,120.00 2,120.00 TOWNSHIP FICA715.0000.00 0.00 0.00 0.00 500.00 500.00 SUPPLIES & SMALL EQUIPMENT726.000
100.00 369.17 0.00 0.00 0.00 0.00 SOFTWARE MAINTENANCE729.0000.00 0.00 0.00 0.00 200.00 200.00 VEHICLE FUEL751.000
16.67 70.00 0.00 35.00 420.00 420.00 PHONE/COMM/INTERNET853.0000.00 0.00 400.00 0.00 0.00 0.00 EQUIPMENT MAINT/REPAIR933.000
48.67 99.00 266.00 99.00 750.00 750.00 SUNDRY962.0000.00 0.00 0.00 0.00 20,012.00 20,012.00 DEBT SERVICE PRINCIPAL991.0000.00 0.00 0.00 0.00 1,894.00 1,894.00 INTEREST EXPENSE995.000
14.11 6,897.42 666.00 3,344.20 53,596.00 53,596.00 Total Expenditure:
14.11 6,897.42 666.00 3,344.20 53,596.00 53,596.00 Total Dept 276.000 - CEMETERY
Dept 299.000 - Other ExpensesAccount Type: Expenditure
27.67 415.00 0.00 415.00 1,500.00 1,500.00 PORTAGE/BASE LAKES GROSS WAGES708.00027.61 31.75 0.00 31.75 115.00 115.00 TOWNSHIP FICA715.00059.82 8,972.36 0.00 0.00 15,000.00 15,000.00 WORKERS' COMPENSATION717.00012.62 8,205.10 0.00 6,009.55 65,000.00 65,000.00 HEALTH CARE REIMBURSEMENT722.50088.52 15,932.73 0.00 0.00 18,000.00 18,000.00 LIABILITY/CASUALTY INSURANCE725.00062.48 3,133.16 6,239.34 2,993.19 15,000.00 15,000.00 SUPPLIES & SMALL EQUIPMENT726.00037.36 7,471.18 0.00 7,511.18 20,000.00 20,000.00 POSTAGE730.00024.00 120.00 0.00 120.00 500.00 500.00 ADDRESS SIGNS734.00058.08 14,520.65 0.00 235.65 25,000.00 25,000.00 CONTRACTUAL SERVICES801.0002.79 55.86 0.00 23.52 2,000.00 2,000.00 FOIA EXPENSES806.0000.00 0.00 0.00 0.00 43,500.00 43,500.00 AUDIT820.0000.00 0.00 0.00 0.00 3,500.00 3,500.00 ENG/CONSULTANT/PROFESS FEES821.000
20.51 717.98 0.00 480.00 3,500.00 3,500.00 PHONE/COMM/INTERNET853.0000.10 2.43 0.00 2.43 2,500.00 2,500.00 EQUIPMENT MAINT/REPAIR933.000 9
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 7/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 101 - General FundExpenditures
17.04 2,044.96 0.00 1,182.95 12,000.00 12,000.00 PAYROLL PROCESSING956.00048.49 242.47 0.00 0.00 500.00 500.00 DUES/SUBSCRIP/RECERTIFICATION958.00029.40 588.03 0.00 0.00 2,000.00 2,000.00 SUNDRY962.00068.00 16,129.84 4,270.00 14,869.84 30,000.00 30,000.00 SPECIAL PROJECTS975.0000.00 0.00 0.00 0.00 3,000.00 3,000.00 RECORD RETENTION PROJECT975.2000.00 0.00 0.00 0.00 35,000.00 35,000.00 ADA COMPLIANCE PROJECTS975.8000.00 0.00 0.00 0.00 8,100.00 8,100.00 CAPITAL EQUIPMENT/CAPITAL IMP980.000
16.67 70,520.00 0.00 35,260.00 423,120.00 423,120.00 TRANSFER OUT RECREATION FUND998.20816.67 25,666.66 0.00 12,833.33 154,000.00 154,000.00 TRANSFER OUT WATER FUND998.591
20.99 174,770.16 10,509.34 81,968.39 882,835.00 882,835.00 Total Expenditure:
20.99 174,770.16 10,509.34 81,968.39 882,835.00 882,835.00 Total Dept 299.000 - Other Expenses
Dept 345.000 - Public Safety (Police & Fire)Account Type: Expenditure
25.00 260.00 0.00 130.00 1,040.00 1,040.00 PER DIEM702.00024.85 19.88 0.00 9.94 80.00 80.00 TOWNSHIP FICA715.000
24.99 279.88 0.00 139.94 1,120.00 1,120.00 Total Expenditure:Account Type: Transfers-Out
16.67 41,666.66 0.00 20,833.33 250,000.00 250,000.00 TRANSFER OUT POLICE OPERATIONS999.207
16.67 41,666.66 0.00 20,833.33 250,000.00 250,000.00 Total Transfers-Out:
16.70 41,946.54 0.00 20,973.27 251,120.00 251,120.00 Total Dept 345.000 - Public Safety (Police & Fire)
Dept 400.000 - Planning CommissionAccount Type: Expenditure
3.10 175.00 0.00 0.00 5,640.00 5,640.00 PER DIEM702.00025.00 300.00 0.00 150.00 1,200.00 1,200.00 PART-TIME EMPLOYEE SALARIES706.0006.94 36.32 0.00 11.47 523.00 523.00 TOWNSHIP FICA715.0000.00 0.00 0.00 0.00 150.00 150.00 SUPPLIES & SMALL EQUIPMENT726.0000.00 0.00 0.00 0.00 5,000.00 5,000.00 ENG/CONSULTANT/PROFESS FEES821.0000.00 0.00 0.00 0.00 1,000.00 1,000.00 LEGAL FEES826.0000.00 0.00 0.00 0.00 2,500.00 2,500.00 WORKSHOPS/SEMINARS864.0000.00 0.00 0.00 0.00 3,500.00 3,500.00 LEGAL NOTICES/ADVERTISING900.0000.00 0.00 0.00 0.00 500.00 500.00 DUES/SUBSCRIP/RECERTIFICATION958.0000.00 0.00 0.00 0.00 50.00 50.00 SUNDRY962.000
2.55 511.32 0.00 161.47 20,063.00 20,063.00 Total Expenditure:
2.55 511.32 0.00 161.47 20,063.00 20,063.00 Total Dept 400.000 - Planning Commission
Dept 410.000 - ZoningAccount Type: Expenditure
12.69 5,839.68 0.00 3,539.20 46,010.00 46,010.00 FULL-TIME EMPLOYEE SALARIES705.00013.56 18,241.94 0.00 9,523.79 134,566.00 134,566.00 PART-TIME EMPLOYEE SALARIES706.0000.00 0.00 0.00 0.00 600.00 600.00 OVERTIME709.000
13.44 1,858.34 0.00 1,007.37 13,823.00 13,823.00 TOWNSHIP FICA715.00016.16 51.40 0.00 0.00 318.00 318.00 LONG/SHORT TERM DISABILITY719.00011.92 713.16 0.00 460.10 5,981.00 5,981.00 RETIREMENT720.00016.27 13.50 0.00 0.00 83.00 83.00 LIFE INSURANCE721.00023.55 5,069.40 0.00 1,741.32 21,523.00 21,523.00 HEALTH/DENTAL/VISION INSURANCE722.0004.90 10.00 63.57 10.00 1,500.00 1,500.00 SUPPLIES & SMALL EQUIPMENT726.000 10
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 8/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 101 - General FundExpenditures
100.00 2,046.92 0.00 0.00 0.00 0.00 SOFTWARE MAINTENANCE729.0000.00 0.00 0.00 0.00 750.00 750.00 STORM WATER DISCHARGE 736.0000.00 0.00 0.00 0.00 1,000.00 1,000.00 VEHICLE FUEL751.0000.00 0.00 0.00 0.00 5,000.00 5,000.00 ENG/CONSULTANT/PROFESS FEES821.0000.00 0.00 0.00 0.00 40,000.00 40,000.00 LEGAL FEES826.000
12.50 210.00 0.00 105.00 1,680.00 1,680.00 PHONE/COMM/INTERNET853.0000.00 0.00 0.00 0.00 800.00 800.00 MILEAGE861.0000.00 0.00 0.00 0.00 2,500.00 2,500.00 WORKSHOPS/SEMINARS864.0000.00 0.00 0.00 0.00 10,000.00 10,000.00 CODIFICATION904.0000.00 0.00 0.00 0.00 2,000.00 2,000.00 VEHICLE MAINTENANCE939.000
20.27 547.25 0.00 0.00 2,700.00 2,700.00 DUES/SUBSCRIP/RECERTIFICATION958.0000.00 0.00 0.00 0.00 500.00 500.00 SUNDRY962.000
11.90 34,601.59 63.57 16,386.78 291,334.00 291,334.00 Total Expenditure:
11.90 34,601.59 63.57 16,386.78 291,334.00 291,334.00 Total Dept 410.000 - Zoning
Dept 412.000 - Zoning Board of AppealsAccount Type: Expenditure
20.15 810.00 0.00 540.00 4,020.00 4,020.00 PER DIEM702.00025.00 300.00 0.00 150.00 1,200.00 1,200.00 PART-TIME EMPLOYEE SALARIES706.00021.28 84.92 0.00 52.80 399.00 399.00 TOWNSHIP FICA715.0000.00 0.00 0.00 0.00 1,000.00 1,000.00 WORKSHOPS/SEMINARS864.000
24.00 360.00 0.00 360.00 1,500.00 1,500.00 LEGAL NOTICES/ADVERTISING900.0000.00 0.00 0.00 0.00 50.00 50.00 SUNDRY962.000
19.03 1,554.92 0.00 1,102.80 8,169.00 8,169.00 Total Expenditure:
19.03 1,554.92 0.00 1,102.80 8,169.00 8,169.00 Total Dept 412.000 - Zoning Board of Appeals
Dept 415.000 - LAKES, RIVERS & STREAMSAccount Type: Expenditure
0.00 0.00 0.00 0.00 2,000.00 2,000.00 DUES/SUBSCRIP/RECERTIFICATION958.00079.08 13,443.25 0.00 13,443.25 17,000.00 17,000.00 SPECIAL PROJECTS975.000
70.75 13,443.25 0.00 13,443.25 19,000.00 19,000.00 Total Expenditure:
70.75 13,443.25 0.00 13,443.25 19,000.00 19,000.00 Total Dept 415.000 - LAKES, RIVERS & STREAMS
Dept 450.000 - Street LightingAccount Type: Expenditure
10.07 1,762.49 0.00 1,712.04 17,500.00 17,500.00 STREET LIGHTING926.000
10.07 1,762.49 0.00 1,712.04 17,500.00 17,500.00 Total Expenditure:
10.07 1,762.49 0.00 1,712.04 17,500.00 17,500.00 Total Dept 450.000 - Street Lighting
Dept 803.000 - HISTORICAL MUSEUMAccount Type: Expenditure
12.46 3,421.00 0.00 2,244.00 27,456.00 27,456.00 PART-TIME EMPLOYEE SALARIES706.00012.46 261.71 0.00 171.67 2,100.00 2,100.00 TOWNSHIP FICA715.0000.00 0.00 0.00 0.00 50.00 50.00 SUPPLIES & SMALL EQUIPMENT726.000
16.93 253.94 0.00 126.97 1,500.00 1,500.00 PHONE/COMM/INTERNET853.0002.83 39.60 0.00 0.00 1,400.00 1,400.00 ELECTRIC921.000 11
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 9/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 101 - General FundExpenditures
0.00 0.00 0.00 0.00 622.00 622.00 SEWER USAGE922.0002.21 39.75 0.00 19.91 1,800.00 1,800.00 NATURAL GAS/HEAT923.000
11.50 4,016.00 0.00 2,562.55 34,928.00 34,928.00 Total Expenditure:
11.50 4,016.00 0.00 2,562.55 34,928.00 34,928.00 Total Dept 803.000 - HISTORICAL MUSEUM
18.21 649,426.30 42,612.59 340,905.55 3,800,322.00 3,800,322.00 TOTAL EXPENDITURES
165.88 (544,004.14)(44,498.45)(176,356.03)(354,782.00)(354,782.00)NET OF REVENUES & EXPENDITURES
18.21 649,426.30 42,612.59 340,905.55 3,800,322.00 3,800,322.00 TOTAL EXPENDITURES3.00 105,422.16 (1,885.86)164,549.52 3,445,540.00 3,445,540.00 TOTAL REVENUES
Fund 101 - General Fund:
12
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 10/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 204 - Road FundRevenuesDept 000.000Account Type: Revenue
0.00 0.00 0.00 0.00 1,090,283.00 1,090,283.00 CURRENT PROPERTY TAX402.0000.00 0.00 0.00 0.00 4,000.00 4,000.00 DELINQUENT PP TAX414.000
(12.70)(1,904.44)0.00 644.27 15,000.00 15,000.00 INTEREST REVENUE664.000
(0.17)(1,904.44)0.00 644.27 1,109,283.00 1,109,283.00 Total Revenue:Account Type: Transfers-In
0.00 0.00 0.00 0.00 190,717.00 190,717.00 APPROPRIATION FROM SURPLUS699.999
0.00 0.00 0.00 0.00 190,717.00 190,717.00 Total Transfers-In:
(0.15)(1,904.44)0.00 644.27 1,300,000.00 1,300,000.00 Total Dept 000.000
(0.15)(1,904.44)0.00 644.27 1,300,000.00 1,300,000.00 TOTAL REVENUES
ExpendituresDept 000.000Account Type: Expenditure
0.00 0.00 0.00 0.00 1,300,000.00 1,300,000.00 ROAD IMPROVEMENTS802.100
0.00 0.00 0.00 0.00 1,300,000.00 1,300,000.00 Total Expenditure:
0.00 0.00 0.00 0.00 1,300,000.00 1,300,000.00 Total Dept 000.000
0.00 0.00 0.00 0.00 1,300,000.00 1,300,000.00 TOTAL EXPENDITURES
100.00 (1,904.44)0.00 644.27 0.00 0.00 NET OF REVENUES & EXPENDITURES
0.00 0.00 0.00 0.00 1,300,000.00 1,300,000.00 TOTAL EXPENDITURES0.15 (1,904.44)0.00 644.27 1,300,000.00 1,300,000.00 TOTAL REVENUES
Fund 204 - Road Fund:
13
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 11/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 206 - Fire FundRevenuesDept 000.000Account Type: Revenue
0.00 0.00 0.00 0.00 1,915,079.00 1,915,079.00 CURRENT PROPERTY TAX402.0000.00 0.00 0.00 0.00 5,000.00 5,000.00 PERS PROPERTY TAX REIMB - STATE OF MI402.1000.00 0.00 0.00 0.00 100.00 100.00 DELINQUENT PP TAX414.0000.00 0.00 0.00 0.00 50.00 50.00 FIRE INSPECTION FEES 476.000
(14.93)(2,238.82)0.00 644.27 15,000.00 15,000.00 INTEREST REVENUE664.000424.00 2,120.00 0.00 2,120.00 500.00 500.00 REIMBURSEMENTS & COST RECOVERY676.000100.00 50.00 0.00 50.00 0.00 0.00 SUNDRY692.000
0.00 (68.82)0.00 2,814.27 1,935,729.00 1,935,729.00 Total Revenue:Account Type: Transfers-In
(0.05)0.00 (505.30)0.00 1,002,365.00 1,002,365.00 APPROPRIATION FROM SURPLUS699.999
(0.05)0.00 (505.30)0.00 1,002,365.00 1,002,365.00 Total Transfers-In:
(0.02)(68.82)(505.30)2,814.27 2,938,094.00 2,938,094.00 Total Dept 000.000
(0.02)(68.82)(505.30)2,814.27 2,938,094.00 2,938,094.00 TOTAL REVENUES
ExpendituresDept 000.000Account Type: Expenditure
14.23 45,482.18 0.00 27,586.88 319,655.00 319,655.00 FULL-TIME EMPLOYEE SALARIES705.0000.00 0.00 0.00 0.00 3,055.00 3,055.00 LEAVE TIME PAYOUT705.500
20.57 3,658.38 0.00 2,290.44 17,784.00 17,784.00 PART-TIME EMPLOYEE SALARIES706.0008.41 44,159.21 0.00 33,552.56 525,000.00 525,000.00 PAID ON CALL FIRE707.500
10.38 1,453.40 0.00 323.21 14,000.00 14,000.00 OVERTIME709.00016.67 700.00 0.00 350.00 4,200.00 4,200.00 PAY IN LIEU OF MEDICAL INS710.00011.00 7,344.76 0.00 4,923.24 66,780.00 66,780.00 TOWNSHIP FICA715.00055.39 28,272.41 0.00 0.00 51,047.00 51,047.00 WORKERS' COMPENSATION717.0004.94 320.36 0.00 0.00 6,479.00 6,479.00 LONG/SHORT TERM DISABILITY719.000
15.73 5,001.00 0.00 2,958.34 31,792.00 31,792.00 RETIREMENT720.00016.20 64.80 0.00 0.00 400.00 400.00 LIFE INSURANCE721.00022.69 16,844.71 0.00 6,033.07 74,252.00 74,252.00 HEALTH/DENTAL/VISION INSURANCE722.00099.21 26,786.19 0.00 0.00 27,000.00 27,000.00 LIABILITY/CASUALTY INSURANCE725.00044.83 1,139.61 4,240.36 291.95 12,000.00 12,000.00 SUPPLIES & SMALL EQUIPMENT726.00046.74 967.23 4,641.13 967.23 12,000.00 12,000.00 MEDICAL AND SCENE SUPPLIES727.0004.00 119.88 0.00 119.88 3,000.00 3,000.00 SOFTWARE MAINTENANCE729.000
86.67 1,854.80 24,145.20 1,854.80 30,000.00 30,000.00 VEHICLE FUEL751.00053.21 203.23 7,246.75 0.00 14,000.00 14,000.00 UNIFORMS/ACCESSORIES758.00016.67 0.00 5,000.00 0.00 30,000.00 30,000.00 TURN OUT GEAR759.00058.67 3,666.10 1,027.60 30.00 8,000.00 8,000.00 CONTRACTUAL SERVICES801.0000.00 0.00 0.00 0.00 25,000.00 25,000.00 EMPLOYEE PHYSICALS/VACCINATION808.000
11.10 222.00 0.00 153.00 2,000.00 2,000.00 TRASH DISPOSAL813.0000.00 0.00 0.00 0.00 1,000.00 1,000.00 LEGAL FEES826.000
26.05 1,404.96 1,460.02 963.75 11,000.00 11,000.00 PHONE/COMM/INTERNET853.00075.00 3,000.00 0.00 0.00 4,000.00 4,000.00 HAZMAT YEARLY DUES870.0000.00 0.00 0.00 0.00 1,700.00 1,700.00 WATER USAGE899.0000.00 0.00 0.00 0.00 3,000.00 3,000.00 LEGAL NOTICES/ADVERTISING900.000
13.49 4,721.44 0.00 2,165.86 35,000.00 35,000.00 ELECTRIC921.00011.24 224.85 0.00 164.30 2,000.00 2,000.00 SIREN ELECTRIC USAGE921.1000.00 0.00 0.00 0.00 2,500.00 2,500.00 SEWER USAGE922.0000.00 0.00 0.00 0.00 250.00 250.00 DIESEL FUEL923.500
54.08 12,369.26 1,150.00 5,855.42 25,000.00 25,000.00 MAINTENANCE FIRE HALL932.003 14
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 12/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 206 - Fire FundExpenditures
112.50 0.00 1,350.00 0.00 1,200.00 1,200.00 MAINTENANCE - FERTILIZER932.02015.68 1,860.52 491.70 1,642.54 15,000.00 15,000.00 EQUIPMENT MAINT/REPAIR933.000171.00 1,709.98 0.00 1,709.98 1,000.00 1,000.00 EMERGENCY SIREN MAINTENANCE/REPAIRS933.10091.41 7,316.22 29,249.56 1,813.13 40,000.00 40,000.00 VEHICLE MAINTENANCE939.00037.99 1,724.55 175.00 0.00 5,000.00 5,000.00 DUES/SUBSCRIP/RECERTIFICATION958.000(16.84)0.00 (505.30)0.00 3,000.00 3,000.00 SUNDRY962.00010.73 0.00 3,219.38 0.00 30,000.00 30,000.00 TRAINING965.0001.74 0.00 173.82 0.00 10,000.00 10,000.00 FIRE PREVENTION966.5000.00 0.00 0.00 0.00 20,000.00 20,000.00 RESERVE FOR FUTURE SCBA970.7601.67 250.00 0.00 0.00 15,000.00 15,000.00 SPECIAL PROJECTS975.000
27.79 44,758.06 27,504.63 33,025.21 260,000.00 260,000.00 CAPITAL EQUIPMENT/CAPITAL IMP980.0000.00 0.00 0.00 0.00 1,175,000.00 1,175,000.00 CAPITAL EXPENSE - VEHICLE981.000
12.87 267,600.09 110,569.85 128,774.79 2,938,094.00 2,938,094.00 Total Expenditure:
12.87 267,600.09 110,569.85 128,774.79 2,938,094.00 2,938,094.00 Total Dept 000.000
12.87 267,600.09 110,569.85 128,774.79 2,938,094.00 2,938,094.00 TOTAL EXPENDITURES
100.00 (267,668.91)(111,075.15)(125,960.52)0.00 0.00 NET OF REVENUES & EXPENDITURES
12.87 267,600.09 110,569.85 128,774.79 2,938,094.00 2,938,094.00 TOTAL EXPENDITURES0.02 (68.82)(505.30)2,814.27 2,938,094.00 2,938,094.00 TOTAL REVENUES
Fund 206 - Fire Fund:
15
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 13/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 207 - Police FundRevenuesDept 000.000Account Type: Revenue
0.00 0.00 0.00 0.00 2,764,593.00 2,764,593.00 CURRENT PROPERTY TAX402.0000.00 0.00 0.00 0.00 4,500.00 4,500.00 PERS PROPERTY TAX REIMB - STATE OF MI402.100
99.34 8,741.70 0.00 8,741.70 8,800.00 8,800.00 LIQUOR LICENSE FEES452.00033.33 30.00 0.00 0.00 90.00 90.00 SOLICITATION FEES481.00038.00 190.00 0.00 0.00 500.00 500.00 BREATHALIZER TEST REQUIRED602.0006.80 34.02 0.00 0.00 500.00 500.00 SALVAGE VEHICLE INSPECTION603.000
174.00 174.00 0.00 20.00 100.00 100.00 GUN PERM/FINGERPRINTS/VIN INSP629.00083.54 626.56 0.00 111.56 750.00 750.00 COPIES/MAPS636.0003.17 793.65 0.00 793.65 25,000.00 25,000.00 ORDINANCE FINES657.000
(13.63)(1,022.57)0.00 144.34 7,500.00 7,500.00 INTEREST REVENUE664.0000.00 0.00 0.00 0.00 7,500.00 7,500.00 SALE OF FIXED ASSETS673.000
22.21 1,443.74 0.00 960.00 6,500.00 6,500.00 REIMBURSEMENTS & COST RECOVERY676.000100.00 201.24 0.00 100.62 0.00 0.00 OVERTIME REIMB - OTHER 676.200
0.00 0.00 0.00 0.00 250.00 250.00 SUNDRY692.000
0.40 11,212.34 0.00 10,871.87 2,826,583.00 2,826,583.00 Total Revenue:Account Type: Transfers-In
16.67 41,666.66 0.00 20,833.33 250,000.00 250,000.00 TRANSFER IN 101-OPERATIONS699.1010.00 0.00 0.00 0.00 18,182.00 18,182.00 APPROPRIATION FROM SURPLUS699.999
15.54 41,666.66 0.00 20,833.33 268,182.00 268,182.00 Total Transfers-In:
1.71 52,879.00 0.00 31,705.20 3,094,765.00 3,094,765.00 Total Dept 000.000
1.71 52,879.00 0.00 31,705.20 3,094,765.00 3,094,765.00 TOTAL REVENUES
ExpendituresDept 000.000Account Type: Expenditure
13.80 196,650.74 0.00 117,928.36 1,424,680.00 1,424,680.00 FULL-TIME EMPLOYEE SALARIES705.0000.00 0.00 0.00 0.00 1,510.00 1,510.00 LEAVE TIME PAYOUT705.500
16.42 3,902.64 0.00 1,951.32 23,768.00 23,768.00 PART-TIME EMPLOYEE SALARIES706.00012.91 9,034.65 0.00 4,869.65 70,000.00 70,000.00 OVERTIME709.00011.22 8,530.94 0.00 0.00 76,000.00 76,000.00 HOLIDAY PAY709.50016.67 800.00 0.00 400.00 4,800.00 4,800.00 PAY IN LIEU OF MEDICAL INS710.00013.81 16,764.38 0.00 9,582.47 121,391.00 121,391.00 TOWNSHIP FICA715.00054.57 23,921.71 0.00 0.00 43,838.00 43,838.00 WORKERS' COMPENSATION717.00016.32 1,283.76 0.00 0.00 7,865.00 7,865.00 LONG/SHORT TERM DISABILITY719.0008.59 22,611.03 0.00 2,166.26 263,138.00 263,138.00 RETIREMENT720.0000.00 0.00 0.00 0.00 250,000.00 250,000.00 MERS FUNDING DEFICIENCY 720.500
16.18 232.20 0.00 0.00 1,435.00 1,435.00 LIFE INSURANCE721.00026.52 62,231.10 0.00 20,882.97 234,686.00 234,686.00 HEALTH/DENTAL/VISION INSURANCE722.000106.67 88,000.00 0.00 0.00 82,500.00 82,500.00 RETIREE HEALTH INSURANCE723.00087.10 62,712.85 0.00 0.00 72,000.00 72,000.00 LIABILITY/CASUALTY INSURANCE725.00060.11 681.38 5,330.08 609.38 10,000.00 10,000.00 SUPPLIES & SMALL EQUIPMENT726.00081.35 0.00 4,881.00 0.00 6,000.00 6,000.00 AMMUNITION726.1000.00 0.00 0.00 0.00 5,500.00 5,500.00 EQUIPMENT ALLOWANCE726.500
154.45 8,157.28 15,010.00 69.01 15,000.00 15,000.00 SOFTWARE MAINTENANCE729.0000.00 0.00 0.00 0.00 150.00 150.00 POSTAGE730.000
100.00 3,135.39 41,864.61 0.00 45,000.00 45,000.00 VEHICLE FUEL751.000100.00 4,999.99 0.00 4,999.99 0.00 0.00 ACCREDITATION EXPENSES756.00082.10 599.90 7,609.72 599.90 10,000.00 10,000.00 UNIFORMS/ACCESSORIES758.00089.73 442.85 3,146.50 353.50 4,000.00 4,000.00 UNIFORM CLEANING758.500 16
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 14/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 207 - Police FundExpenditures
100.00 101.11 1,098.89 101.11 1,200.00 1,200.00 CONTRACTUAL SERVICES801.0000.00 0.00 0.00 0.00 5,000.00 5,000.00 SWAT TEAM EXPENSES807.000
13.90 0.00 139.00 0.00 1,000.00 1,000.00 CODE ENFORCEMENT EXPENSES807.00121.12 1,267.20 0.00 633.60 6,000.00 6,000.00 JANITORIAL SERVICES809.0000.00 0.00 0.00 0.00 7,500.00 7,500.00 LEGAL FEES826.000
55.93 1,366.21 5,345.76 743.69 12,000.00 12,000.00 PHONE/COMM/INTERNET853.00053.33 788.03 2,411.80 88.20 6,000.00 6,000.00 LAW ENFORCEMENT INFO NETWORK 871.00015.16 2,273.86 0.00 1,160.57 15,000.00 15,000.00 ELECTRIC921.0000.00 0.00 0.00 0.00 3,000.00 3,000.00 SEWER USAGE922.0009.26 185.25 0.00 91.66 2,000.00 2,000.00 NATURAL GAS/HEAT923.0000.00 0.00 0.00 0.00 250.00 250.00 DIESEL FUEL923.500
10.84 998.20 85.52 84.04 10,000.00 10,000.00 MAINTENANCE POLICE BUILDING932.00290.00 0.00 450.00 0.00 500.00 500.00 MAINTENANCE - FERTILIZER932.02050.00 171.25 1,328.75 171.25 3,000.00 3,000.00 EQUIPMENT MAINT/REPAIR933.000115.31 6,953.42 39,172.04 6,439.31 40,000.00 40,000.00 VEHICLE MAINTENANCE939.00026.20 393.00 0.00 0.00 1,500.00 1,500.00 DUES/SUBSCRIP/RECERTIFICATION958.0000.00 0.00 0.00 0.00 3,000.00 3,000.00 SUNDRY962.000
24.37 455.00 1,981.70 0.00 10,000.00 10,000.00 TRAINING965.0008.41 309.00 700.00 274.00 12,000.00 12,000.00 SPECIAL PROJECTS975.000
102.92 54,402.09 9,924.35 52,260.89 62,500.00 62,500.00 CAPITAL EQUIPMENT/CAPITAL IMP980.00077.59 0.00 93,109.00 0.00 120,000.00 120,000.00 CAPITAL EXPENSE - VEHICLE981.000
26.43 584,356.41 233,588.72 226,461.13 3,094,711.00 3,094,711.00 Total Expenditure:
26.43 584,356.41 233,588.72 226,461.13 3,094,711.00 3,094,711.00 Total Dept 000.000
26.43 584,356.41 233,588.72 226,461.13 3,094,711.00 3,094,711.00 TOTAL EXPENDITURES
1,416,789.13 (531,477.41)(233,588.72)(194,755.93)54.00 54.00 NET OF REVENUES & EXPENDITURES
26.43 584,356.41 233,588.72 226,461.13 3,094,711.00 3,094,711.00 TOTAL EXPENDITURES1.71 52,879.00 0.00 31,705.20 3,094,765.00 3,094,765.00 TOTAL REVENUES
Fund 207 - Police Fund:
17
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 15/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 208 - SENIORS, PARKS, LL TRAILRevenuesDept 000.000Account Type: Revenue
8.56 770.30 0.00 267.88 9,000.00 9,000.00 INTEREST REVENUE664.000
8.56 770.30 0.00 267.88 9,000.00 9,000.00 Total Revenue:Account Type: Transfers-In
16.67 70,520.00 0.00 35,260.00 423,120.00 423,120.00 TRANSFER IN 101-OPERATIONS699.101
16.67 70,520.00 0.00 35,260.00 423,120.00 423,120.00 Total Transfers-In:
16.50 71,290.30 0.00 35,527.88 432,120.00 432,120.00 Total Dept 000.000
Dept 750.000 - Recreation BoardAccount Type: Revenue
38.79 1,939.56 0.00 997.52 5,000.00 5,000.00 PARKS & RECREATION FEES651.000
38.79 1,939.56 0.00 997.52 5,000.00 5,000.00 Total Revenue:
38.79 1,939.56 0.00 997.52 5,000.00 5,000.00 Total Dept 750.000 - Recreation Board
Dept 800.000 - LAKELAND TRAIL Account Type: Revenue
100.00 472.43 0.00 272.43 0.00 0.00 CONTRIBUTIONS/DONATIONS/GRANTS675.000
100.00 472.43 0.00 272.43 0.00 0.00 Total Revenue:
100.00 472.43 0.00 272.43 0.00 0.00 Total Dept 800.000 - LAKELAND TRAIL
16.86 73,702.29 0.00 36,797.83 437,120.00 437,120.00 TOTAL REVENUES
ExpendituresDept 750.000 - Recreation BoardAccount Type: Expenditure
6.67 260.00 0.00 260.00 3,900.00 3,900.00 PER DIEM702.00012.69 4,013.85 0.00 2,432.63 31,624.00 31,624.00 FULL-TIME EMPLOYEE SALARIES705.00016.82 335.08 0.00 210.04 1,992.00 1,992.00 TOWNSHIP FICA715.000270.76 744.58 0.00 0.00 275.00 275.00 WORKERS' COMPENSATION717.00016.19 35.30 0.00 0.00 218.00 218.00 LONG/SHORT TERM DISABILITY719.00017.86 474.36 0.00 316.24 2,656.00 2,656.00 RETIREMENT720.00016.28 9.44 0.00 0.00 58.00 58.00 LIFE INSURANCE721.00023.47 3,536.01 0.00 1,218.92 15,066.00 15,066.00 HEALTH/DENTAL/VISION INSURANCE722.00064.42 483.15 0.00 0.00 750.00 750.00 LIABILITY/CASUALTY INSURANCE725.00011.78 347.12 65.33 326.90 3,500.00 3,500.00 SUPPLIES & SMALL EQUIPMENT726.0000.00 0.00 0.00 0.00 100.00 100.00 VEHICLE FUEL751.000
10.17 106.02 0.00 53.01 1,042.00 1,042.00 JANITORIAL SERVICES809.00063.00 126.00 0.00 126.00 200.00 200.00 TRASH DISPOSAL813.00058.33 0.00 3,500.00 0.00 6,000.00 6,000.00 ENG/CONSULTANT/PROFESS FEES821.0000.00 0.00 0.00 0.00 1,000.00 1,000.00 WORKSHOPS/SEMINARS864.000
25.00 0.00 25.00 0.00 100.00 100.00 LEGAL NOTICES/ADVERTISING900.0000.00 0.00 0.00 0.00 100.00 100.00 PRINTING902.100
16.18 647.05 0.00 70.85 4,000.00 4,000.00 ELECTRIC921.0000.00 0.00 0.00 0.00 625.00 625.00 SEWER USAGE922.000
10.88 163.13 0.00 163.13 1,500.00 1,500.00 DIESEL FUEL923.50056.15 1,676.84 2,254.00 1,354.98 7,000.00 7,000.00 MAINTENANCE PARK BUILDINGS932.00551.22 0.00 10,500.00 0.00 20,500.00 20,500.00 MAINTENANCE - FERTILIZER932.020
18
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 16/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 208 - SENIORS, PARKS, LL TRAILExpenditures
0.00 0.00 0.00 0.00 700.00 700.00 EQUIPMENT MAINT/REPAIR933.0000.00 0.00 0.00 0.00 5,000.00 5,000.00 PLAYGROUND/FIELD REPAIR934.0000.00 0.00 0.00 0.00 975.00 975.00 PLAYGROUND INSPECTION934.200
60.21 2,070.00 3,650.00 1,070.00 9,500.00 9,500.00 PORTABLE TOILETS941.0000.00 0.00 0.00 0.00 2,000.00 2,000.00 EVENT COMMITTEE EXPENSE942.000
83.33 291.67 0.00 0.00 350.00 350.00 DUES/SUBSCRIP/RECERTIFICATION958.0001.20 11.99 0.00 11.99 1,000.00 1,000.00 SUNDRY962.0000.00 0.00 0.00 0.00 3,000.00 3,000.00 SPECIAL PROJECTS - BASEBALL FENCING975.7000.00 0.00 0.00 0.00 5,000.00 5,000.00 SPECIAL PROJECTS - TRUNCATED DOME 975.701
12.06 4,825.00 0.00 4,825.00 40,000.00 40,000.00 SPECIAL PROJECTS - MISC IMPROVEMENT975.96211.40 2,280.35 0.00 0.00 20,000.00 20,000.00 CAPITAL EQUIPMENT/CAPITAL IMP980.0000.00 0.00 0.00 0.00 20,000.00 20,000.00 RESERVE FOR EQUIPMENT PURCHASE980.500
20.23 22,436.94 19,994.33 12,439.69 209,731.00 209,731.00 Total Expenditure:
20.23 22,436.94 19,994.33 12,439.69 209,731.00 209,731.00 Total Dept 750.000 - Recreation Board
Dept 800.000 - LAKELAND TRAIL Account Type: Expenditure
49.43 114.19 0.00 0.00 231.00 231.00 LIABILITY/CASUALTY INSURANCE725.0000.00 0.00 0.00 0.00 500.00 500.00 ENG/CONSULTANT/PROFESS FEES821.0000.00 0.00 0.00 0.00 100.00 100.00 LEGAL FEES826.0000.00 0.00 0.00 0.00 20.00 20.00 PRINTING902.1007.55 18.87 0.00 0.00 250.00 250.00 ELECTRIC921.0000.00 0.00 0.00 0.00 30,000.00 30,000.00 RESERVE FOR LL TRAIL MAINTENANCE932.0186.54 981.33 0.00 981.33 15,000.00 15,000.00 LAKELAND TRAIL MAINTENANCE 938.0000.00 0.00 0.00 0.00 1,600.00 1,600.00 LL TRAIL RAILROAD MAINT FEE938.500
68.72 1,080.00 2,940.00 540.00 5,850.00 5,850.00 PORTABLE TOILETS941.0000.00 0.00 0.00 0.00 500.00 500.00 SUNDRY962.000
9.50 2,194.39 2,940.00 1,521.33 54,051.00 54,051.00 Total Expenditure:
9.50 2,194.39 2,940.00 1,521.33 54,051.00 54,051.00 Total Dept 800.000 - LAKELAND TRAIL
Dept 805.000 - SENIOR CENTERAccount Type: Expenditure
12.69 5,683.92 0.00 3,444.80 44,782.00 44,782.00 FULL-TIME EMPLOYEE SALARIES705.00011.19 2,538.02 0.00 1,520.57 22,688.00 22,688.00 PART-TIME EMPLOYEE SALARIES706.0000.00 0.00 0.00 0.00 500.00 500.00 OVERTIME709.000
12.10 628.95 0.00 379.84 5,200.00 5,200.00 TOWNSHIP FICA715.0000.00 0.00 0.00 0.00 896.00 896.00 WORKERS' COMPENSATION717.000
16.19 47.60 0.00 0.00 294.00 294.00 LONG/SHORT TERM DISABILITY719.00012.58 738.90 0.00 447.82 5,872.00 5,872.00 RETIREMENT720.00016.27 13.50 0.00 0.00 83.00 83.00 LIFE INSURANCE721.00020.89 4,495.65 0.00 1,167.57 21,523.00 21,523.00 HEALTH/DENTAL/VISION INSURANCE722.00047.31 1,277.46 0.00 0.00 2,700.00 2,700.00 LIABILITY/CASUALTY INSURANCE725.00017.20 343.97 0.00 0.00 2,000.00 2,000.00 SUPPLIES & SMALL EQUIPMENT726.00051.17 121.50 9,600.00 69.00 19,000.00 19,000.00 CONTRACTUAL SERVICES801.0002.60 0.00 77.96 0.00 3,000.00 3,000.00 SENIOR PROGRAMS804.000
19.76 168.00 0.00 84.00 850.00 850.00 TRASH DISPOSAL813.00033.22 797.36 0.00 451.97 2,400.00 2,400.00 PHONE/COMM/INTERNET853.0000.00 0.00 0.00 0.00 500.00 500.00 MILEAGE861.0000.00 0.00 0.00 0.00 800.00 800.00 WORKSHOPS/SEMINARS864.000
66.67 370.85 4,629.15 245.26 7,500.00 7,500.00 NEWSLETTER/PUBLICATIONS902.00014.48 724.03 0.00 361.95 5,000.00 5,000.00 ELECTRIC921.0000.00 0.00 0.00 0.00 1,750.00 1,750.00 SEWER USAGE922.000
19
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 17/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 208 - SENIORS, PARKS, LL TRAILExpenditures
1.85 36.92 0.00 18.18 2,000.00 2,000.00 NATURAL GAS/HEAT923.00052.70 17.96 5,515.14 17.96 10,500.00 10,500.00 MAINTENANCE COMM CENTER932.00190.00 0.00 450.00 0.00 500.00 500.00 MAINTENANCE - FERTILIZER932.02026.67 166.56 233.44 166.56 1,500.00 1,500.00 EQUIPMENT MAINT/REPAIR933.0000.00 0.00 0.00 0.00 2,000.00 2,000.00 IMPROVEMENTS937.0000.00 0.00 0.00 0.00 500.00 500.00 DUES/SUBSCRIP/RECERTIFICATION958.0000.00 0.00 0.00 0.00 1,000.00 1,000.00 SUNDRY962.000
15.10 1,208.13 0.00 1,208.13 8,000.00 8,000.00 CAPITAL EQUIPMENT/CAPITAL IMP980.000
23.01 19,379.28 20,505.69 9,583.61 173,338.00 173,338.00 Total Expenditure:
23.01 19,379.28 20,505.69 9,583.61 173,338.00 173,338.00 Total Dept 805.000 - SENIOR CENTER
20.01 44,010.61 43,440.02 23,544.63 437,120.00 437,120.00 TOTAL EXPENDITURES
100.00 29,691.68 (43,440.02)13,253.20 0.00 0.00 NET OF REVENUES & EXPENDITURES
20.01 44,010.61 43,440.02 23,544.63 437,120.00 437,120.00 TOTAL EXPENDITURES16.86 73,702.29 0.00 36,797.83 437,120.00 437,120.00 TOTAL REVENUES
Fund 208 - SENIORS, PARKS, LL TRAIL:
20
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 18/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 590 - SEWER FUNDRevenuesDept 001.000Account Type: Revenue
3.47 51,188.56 0.00 0.00 1,475,000.00 1,475,000.00 O&M USAGE FEES623.0000.00 0.00 0.00 0.00 27,000.00 27,000.00 O&M LATE PENALTY623.0010.00 0.00 0.00 0.00 22,000.00 22,000.00 ADMIN FEE FOR DELINQ ON TAXES623.500
(4.11)(411.45)0.00 213.99 10,000.00 10,000.00 INTEREST REVENUE - O&M ACCOUNTS664.0018.33 1,541.25 0.00 1,541.25 18,492.00 18,492.00 RENTAL INCOME 667.0009.02 2,254.25 0.00 0.00 25,000.00 25,000.00 REIMBURSEMENTS & COST RECOVERY676.0000.00 0.00 0.00 0.00 2,000.00 2,000.00 SUNDRY692.000
3.46 54,572.61 0.00 1,755.24 1,579,492.00 1,579,492.00 Total Revenue:Account Type: Transfers-In
0.00 0.00 0.00 0.00 1,140,494.00 1,140,494.00 APPROPRIATION FROM SURPLUS699.999
0.00 0.00 0.00 0.00 1,140,494.00 1,140,494.00 Total Transfers-In:
2.01 54,572.61 0.00 1,755.24 2,719,986.00 2,719,986.00 Total Dept 001.000
Dept 002.000Account Type: Revenue
8.14 5,736.00 0.00 0.00 70,500.00 70,500.00 OTHER REVENUE - CONTRACT SERVICE671.00019.29 2,893.95 0.00 0.00 15,000.00 15,000.00 OTHER REVENUE - PORTAGE ADD'L SERVICES671.100
10.09 8,629.95 0.00 0.00 85,500.00 85,500.00 Total Revenue:
10.09 8,629.95 0.00 0.00 85,500.00 85,500.00 Total Dept 002.000
Dept 003.000Account Type: Revenue
46.34 7,321.34 0.00 2,567.56 15,800.00 15,800.00 NON-TAX ADMIN FEE607.00012.86 4,500.00 0.00 0.00 35,000.00 35,000.00 DIRECT TAP FEE617.00046.00 11,500.00 0.00 0.00 25,000.00 25,000.00 INDIRECT TAP FEE618.0006.48 3,238.31 0.00 0.00 50,000.00 50,000.00 GRINDER PUMP INSTALLATION620.000
20.02 10,009.98 0.00 550.00 50,000.00 50,000.00 GRINDER PUMP PURCHASE621.00072.00 3,600.00 0.00 1,600.00 5,000.00 5,000.00 APPLICATION FEES - SEWERS622.000(5.84)(1,753.40)0.00 795.28 30,000.00 30,000.00 INTEREST REVENUE - CAPITAL ACCTS664.002
18.22 38,416.23 0.00 5,512.84 210,800.00 210,800.00 Total Revenue:
18.22 38,416.23 0.00 5,512.84 210,800.00 210,800.00 Total Dept 003.000
Dept 004.000Account Type: Revenue
3.28 21,290.45 0.00 0.00 650,000.00 650,000.00 WWTP DEBT FEE624.0000.00 0.00 0.00 0.00 12,000.00 12,000.00 WWTP DEBT LATE PENALTY624.001
(9.39)(1,878.10)0.00 703.55 20,000.00 20,000.00 INTEREST REVENUE SAD'S & OTHER664.0030.26 158.39 0.00 24.68 60,000.00 60,000.00 SPECIAL ASSESSMENTS REVENUE672.000
2.64 19,570.74 0.00 728.23 742,000.00 742,000.00 Total Revenue:
2.64 19,570.74 0.00 728.23 742,000.00 742,000.00 Total Dept 004.000
Dept 005.000Account Type: Revenue
0.00 0.00 0.00 0.00 1,000.00 1,000.00 WATER CONNECTION ADM FEE607.10021
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 19/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 590 - SEWER FUNDRevenues
0.00 0.00 0.00 0.00 200.00 200.00 WATER METER INSTALLATION620.1000.00 0.00 0.00 0.00 30,000.00 30,000.00 WATER CHARGE O&M625.0000.00 0.00 0.00 0.00 500.00 500.00 WATER CHARGE PENALTY (10%)625.001
100.00 (107.14)0.00 0.00 0.00 0.00 INTEREST REVENUE - O&M ACCOUNTS664.001
(0.34)(107.14)0.00 0.00 31,700.00 31,700.00 Total Revenue:
(0.34)(107.14)0.00 0.00 31,700.00 31,700.00 Total Dept 005.000
3.19 121,082.39 0.00 7,996.31 3,789,986.00 3,789,986.00 TOTAL REVENUES
ExpendituresDept 001.000Account Type: Expenditure
16.67 260.00 0.00 130.00 1,560.00 1,560.00 PER DIEM702.00014.79 66,399.29 0.00 40,155.36 448,918.00 448,918.00 FULL-TIME EMPLOYEE SALARIES705.0000.00 0.00 0.00 0.00 1,121.00 1,121.00 LEAVE TIME PAYOUT705.500
(4.18)(308.12)0.00 368.32 7,367.00 7,367.00 PART-TIME EMPLOYEE SALARIES706.00014.99 6,033.61 0.00 3,365.05 40,250.00 40,250.00 OVERTIME709.00016.67 500.00 0.00 250.00 3,000.00 3,000.00 PAY IN LIEU OF MEDICAL INS710.00014.53 5,600.91 0.00 3,397.48 38,544.00 38,544.00 TOWNSHIP FICA715.00044.92 4,423.94 0.00 0.00 9,849.00 9,849.00 WORKERS' COMPENSATION717.00017.66 528.80 0.00 0.00 2,995.00 2,995.00 LONG/SHORT TERM DISABILITY719.00016.15 8,673.37 0.00 5,137.44 53,706.00 53,706.00 RETIREMENT720.00018.25 118.82 0.00 0.00 651.00 651.00 LIFE INSURANCE721.00032.50 28,039.62 0.00 10,848.24 86,275.00 86,275.00 HEALTH/DENTAL/VISION INSURANCE722.000100.90 28,756.95 0.00 0.00 28,500.00 28,500.00 LIABILITY/CASUALTY INSURANCE725.00053.65 1,625.86 6,422.15 852.64 15,000.00 15,000.00 SUPPLIES & SMALL EQUIPMENT726.00054.69 1,093.75 0.00 0.00 2,000.00 2,000.00 SOFTWARE MAINTENANCE729.0008.28 621.23 0.00 621.23 7,500.00 7,500.00 VEHICLE FUEL751.000
56.87 1,607.74 4,079.21 1,203.09 10,000.00 10,000.00 UNIFORMS/ACCESSORIES758.00013.97 209.50 0.00 0.00 1,500.00 1,500.00 MISC MEDICAL EXPENSES 808.1000.00 0.00 0.00 0.00 10,000.00 10,000.00 ENG/CONSULTANT/PROFESS FEES821.0000.00 0.00 0.00 0.00 1,000.00 1,000.00 LEGAL FEES826.0000.00 0.00 0.00 0.00 80,000.00 80,000.00 TREATMENT EXPENSE829.000
48.98 11,707.40 25,024.00 6,525.39 75,000.00 75,000.00 PUMP & MAIN REPAIR/MAINTENANCE850.00020.94 39,536.30 18,050.00 25,374.30 275,000.00 275,000.00 GRINDER PUMP PARTS 850.1002.43 2,425.00 0.00 2,425.00 100,000.00 100,000.00 GRINDER PUMP CORES850.2000.00 0.00 0.00 0.00 60,000.00 60,000.00 GRINDER PUMP REPLACEMENT850.3008.50 1,530.41 0.00 375.66 18,000.00 18,000.00 PHONE/COMM/INTERNET853.0000.00 0.00 0.00 0.00 300.00 300.00 WORKSHOPS/SEMINARS864.0000.00 0.00 0.00 0.00 500.00 500.00 LEGAL NOTICES/ADVERTISING900.000
13.74 3,848.31 0.00 2,159.38 28,000.00 28,000.00 ELECTRIC921.0006.57 164.23 0.00 75.07 2,500.00 2,500.00 NATURAL GAS/HEAT923.0000.00 0.00 0.00 0.00 1,500.00 1,500.00 DIESEL FUEL923.5000.00 0.00 0.00 0.00 7,000.00 7,000.00 BLDG MAINT-ENT @ LRG(RENTAL HOME)932.006
33.33 64.67 435.33 0.00 1,500.00 1,500.00 SEWER MAINTENANCE GARAGE932.0100.00 0.00 0.00 0.00 500.00 500.00 ENTERPRISE POLE BARN(ORIGINAL)932.011
45.00 159.27 740.73 130.79 2,000.00 2,000.00 EQUIPMENT MAINT/REPAIR933.00044.27 0.00 1,770.68 0.00 4,000.00 4,000.00 VEHICLE MAINTENANCE939.00033.98 849.54 0.00 0.00 2,500.00 2,500.00 DUES/SUBSCRIP/RECERTIFICATION958.00036.00 180.00 0.00 150.00 500.00 500.00 SUNDRY962.0000.00 0.00 0.00 0.00 750,000.00 750,000.00 DEPRECIATION969.0000.00 0.00 0.00 0.00 35,000.00 35,000.00 CONTRACT S.A.D. SEWER CONNECTIONS980.0010.00 0.00 0.00 0.00 40,000.00 40,000.00 RESERVE FOR GRINDER PUMP PURCHASE983.500
22
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 20/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 590 - SEWER FUNDExpenditures
16.67 9,583.32 0.00 4,791.66 57,500.00 57,500.00 TRANSFER OUT G/F ADMIN FEE997.000
12.15 224,233.72 56,522.10 108,336.10 2,311,036.00 2,311,036.00 Total Expenditure:
12.15 224,233.72 56,522.10 108,336.10 2,311,036.00 2,311,036.00 Total Dept 001.000
Dept 002.000Account Type: Expenditure
93.09 6,076.61 7,887.23 3,198.64 15,000.00 15,000.00 SUPPLIES & SMALL EQUIPMENT726.00024.46 0.00 4,891.28 0.00 20,000.00 20,000.00 CHEMICALS728.0000.00 0.00 0.00 0.00 5,000.00 5,000.00 ANNUAL GRNDWATER DISCHARGE FEE735.0008.90 89.00 0.00 89.00 1,000.00 1,000.00 TRASH DISPOSAL813.0000.00 0.00 0.00 0.00 1,500.00 1,500.00 ENG/CONSULTANT/PROFESS FEES821.0003.52 352.00 0.00 352.00 10,000.00 10,000.00 LAB ANALYSIS - WWTP830.0002.29 252.00 0.00 252.00 11,000.00 11,000.00 LAB ANALYSIS FEES - PORTAGE830.1000.00 0.00 0.00 0.00 50,000.00 50,000.00 SLUDGE REMOVAL EXPENSE WWTP831.000
55.90 0.00 2,795.00 0.00 5,000.00 5,000.00 PUMP & MAIN REPAIR/MAINTENANCE850.0006.01 12.02 0.00 0.00 200.00 200.00 PHONE/COMM/INTERNET853.000
41.10 292.00 119.00 292.00 1,000.00 1,000.00 WORKSHOPS/SEMINARS864.00016.91 11,834.40 0.00 5,674.46 70,000.00 70,000.00 ELECTRIC921.0000.16 29.55 0.00 14.00 18,000.00 18,000.00 NATURAL GAS/HEAT923.0000.00 0.00 0.00 0.00 250.00 250.00 DIESEL FUEL923.5000.00 0.00 0.00 0.00 3,000.00 3,000.00 BUILDING MAINTENANCE - WWTP932.007
71.81 3,590.29 0.00 255.29 5,000.00 5,000.00 EQUIPMENT MAINT/REPAIR933.0000.00 0.00 0.00 0.00 500.00 500.00 DUES/SUBSCRIP/RECERTIFICATION958.0000.00 0.00 0.00 0.00 250.00 250.00 SUNDRY962.000
36.24 3,624.00 0.00 3,624.00 10,000.00 10,000.00 CAPITAL EQUIPMENT/CAPITAL IMP980.000
18.46 26,151.87 15,692.51 13,751.39 226,700.00 226,700.00 Total Expenditure:
18.46 26,151.87 15,692.51 13,751.39 226,700.00 226,700.00 Total Dept 002.000
Dept 003.000Account Type: Expenditure
10.00 0.00 200.00 0.00 2,000.00 2,000.00 ENG/CONSULTANT/PROFESS FEES821.00038.00 480.00 90.00 90.00 1,500.00 1,500.00 SUNDRY962.00016.67 9,583.32 0.00 4,791.66 57,500.00 57,500.00 TRANSFER OUT G/F ADMIN FEE997.000
16.97 10,063.32 290.00 4,881.66 61,000.00 61,000.00 Total Expenditure:
16.97 10,063.32 290.00 4,881.66 61,000.00 61,000.00 Total Dept 003.000
Dept 004.000Account Type: Expenditure
6.94 65,000.00 0.00 65,000.00 936,000.00 936,000.00 DEBT SERVICE - PRINCIPAL991.00014.88 33,490.03 0.00 33,490.03 225,000.00 225,000.00 INTEREST EXPENSE995.0000.00 0.00 0.00 0.00 2,250.00 2,250.00 AGENT FEES996.000
8.47 98,490.03 0.00 98,490.03 1,163,250.00 1,163,250.00 Total Expenditure:
8.47 98,490.03 0.00 98,490.03 1,163,250.00 1,163,250.00 Total Dept 004.000
Dept 005.000Account Type: Expenditure
0.00 0.00 0.00 0.00 28,000.00 28,000.00 WATER PURCHASE CITY OF BRIGHTON828.00023
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 21/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 590 - SEWER FUNDExpenditures
0.00 0.00 0.00 0.00 28,000.00 28,000.00 Total Expenditure:
0.00 0.00 0.00 0.00 28,000.00 28,000.00 Total Dept 005.000
11.38 358,938.94 72,504.61 225,459.18 3,789,986.00 3,789,986.00 TOTAL EXPENDITURES
100.00 (237,856.55)(72,504.61)(217,462.87)0.00 0.00 NET OF REVENUES & EXPENDITURES
11.38 358,938.94 72,504.61 225,459.18 3,789,986.00 3,789,986.00 TOTAL EXPENDITURES3.19 121,082.39 0.00 7,996.31 3,789,986.00 3,789,986.00 TOTAL REVENUES
Fund 590 - SEWER FUND:
24
REVENUE AND EXPENDITURE REPORT FOR HAMBURG TWP 22/22Page:09/29/2020 12:14 PMUser: ThelmaKDB: Hamburg
PERIOD ENDING 08/31/2020% Fiscal Year Completed: 16.99
% BDGTUSED
YTD BALANCE08/31/2020
ENCUMBEREDYEAR-TO-DATE
ACTIVITY FORMONTH
08/31/202020-21
AMENDED BUDGET
2020-21ORIGINAL
BUDGETDESCRIPTIONACCOUNT
Fund 591 - WATER DEBT SERVICE FUNDRevenuesDept 000.000Account Type: Revenue
(10.84)(542.01)0.00 197.08 5,000.00 5,000.00 INTEREST REVENUE664.0000.00 0.00 0.00 0.00 97,100.00 97,100.00 SPECIAL ASSESSMENTS REVENUE672.000
17.91 25,666.66 0.00 12,833.33 143,305.00 143,305.00 TRANSFER IN GENERAL CAPITAL698.101
10.24 25,124.65 0.00 13,030.41 245,405.00 245,405.00 Total Revenue:Account Type: Transfers-In
0.00 0.00 0.00 0.00 13,945.00 13,945.00 APPROPRIATION FROM SURPLUS699.999
0.00 0.00 0.00 0.00 13,945.00 13,945.00 Total Transfers-In:
9.69 25,124.65 0.00 13,030.41 259,350.00 259,350.00 Total Dept 000.000
9.69 25,124.65 0.00 13,030.41 259,350.00 259,350.00 TOTAL REVENUES
ExpendituresDept 000.000Account Type: Expenditure
0.00 0.00 0.00 0.00 180,000.00 180,000.00 DEBT SERVICE - PRINCIPAL991.0000.00 0.00 0.00 0.00 78,400.00 78,400.00 INTEREST EXPENSE995.0000.00 0.00 0.00 0.00 950.00 950.00 AGENT FEES996.000
0.00 0.00 0.00 0.00 259,350.00 259,350.00 Total Expenditure:
0.00 0.00 0.00 0.00 259,350.00 259,350.00 Total Dept 000.000
0.00 0.00 0.00 0.00 259,350.00 259,350.00 TOTAL EXPENDITURES
100.00 25,124.65 0.00 13,030.41 0.00 0.00 NET OF REVENUES & EXPENDITURES
0.00 0.00 0.00 0.00 259,350.00 259,350.00 TOTAL EXPENDITURES9.69 25,124.65 0.00 13,030.41 259,350.00 259,350.00 TOTAL REVENUES
Fund 591 - WATER DEBT SERVICE FUND:
573.17 (1,528,095.12)(505,106.95)(687,607.47)(354,728.00)(354,728.00)NET OF REVENUES & EXPENDITURES
15.41 1,904,332.35 502,715.79 945,145.28 15,619,583.00 15,619,583.00 TOTAL EXPENDITURES - ALL FUNDS2.45 376,237.23 (2,391.16)257,537.81 15,264,855.00 15,264,855.00 TOTAL REVENUES - ALL FUNDS
25
FUND: ALL FUNDSCASH AND INVESTMENT ACCOUNTS
CASH SUMMARY BY ACCOUNT FOR HAMBURG TWP 1/3Page:09/29/2020 12:12 PMUser: ThelmaKDB: Hamburg
FROM 08/01/2020 TO 08/31/2020
EndingBalance
08/31/2020Total
CreditsTotal
Debits
BeginningBalance
08/01/2020DescriptionFundAccount
Fund 101 General Fund3,995,086.73374,275.97437,295.793,932,066.91CASH/SAVINGS002.000
2,964.856,009.556,500.002,474.40TPA HEALTH CARE REIMB002.17968,226.86177.5021.9668,382.40ZONING REVIEW ESCROW003.001
200.000.000.00200.00PETTY CASH004.000300.000.000.00300.00SENIOR CENTER PETTY CASH004.100250.000.000.00250.00CHANGE ACCOUNT007.000
40,612.900.000.0040,612.90HAYCRK/CHAMBERSRDCONSTESCROW008.00327,108.490.000.0027,108.49HAYCRK/CHAMBERSRDENGESCROW008.004
4,134,749.83380,463.02443,817.754,071,395.10General Fund
Fund 204 Road Fund2,002,081.970.00644.272,001,437.70CASH/SAVINGS002.000
Fund 206 Fire Fund1,967,999.39136,662.047,814.272,096,847.16CASH/SAVINGS002.000
300.000.000.00300.00PETTY CASH004.000
1,968,299.39136,662.047,814.272,097,147.16Fire Fund
Fund 207 Police Fund448,550.16248,333.75184,705.20512,178.71CASH/SAVINGS002.000
200.000.000.00200.00PETTY CASH004.000
448,750.16248,333.75184,705.20512,378.71Police Fund
Fund 208 SENIORS, PARKS, LL TRAIL832,436.6724,461.7637,057.83819,840.60CASH/SAVINGS002.000
Fund 211 Act 302 Training Fund4,561.680.001.474,560.21CASH/SAVINGS002.000
Fund 243 BROWNFIELD REDEVELOPMENT AUTHORITY FUND387.432,140.000.122,527.31CASH/SAVINGS002.000
Fund 245 Public/Capital Improvements11,577.210.003.7311,573.48CASH/SAVINGS002.000
Fund 265 Drug Enforcement Fund2,552.520.000.002,552.52CASH/SAVINGS002.000
968.320.000.00968.32FEDERAL FORFEITURE FUNDS002.003142.230.000.00142.23STATE FORFEITURE FUNDS002.005
3,663.070.000.003,663.07Drug Enforcement Fund
Fund 302 Twp FIRE STN Cap Imp Debt Ser59.490.000.0059.49CASH/SAVINGS002.000
115,077.310.0037.05115,040.26CASH003.000
115,136.800.0037.05115,099.75Twp FIRE STN Cap Imp Debt Ser
Fund 375 Mumford Dredging Debt Retiremt0.000.000.000.00CASH/SAVINGS002.000
5,773.940.001.865,772.082004 BOND DEBT003.908
5,773.940.001.865,772.08Mumford Dredging Debt Retiremt
Fund 376 Buhl Rd Improve. Debt Retiremt13,107.560.004.2213,103.34CASH/SAVINGS002.000
Fund 466 TAMARACK ROAD IMP SAD(2.29)0.000.00(2.29)CASH/SAVINGS002.000
Fund 472 PETTYS ROAD REHAB DISTRICT176.380.000.00176.38CASH/SAVINGS002.000
26
FUND: ALL FUNDSCASH AND INVESTMENT ACCOUNTS
CASH SUMMARY BY ACCOUNT FOR HAMBURG TWP 2/3Page: 09/29/2020 12:12 PMUser: ThelmaKDB: Hamburg
FROM 08/01/2020 TO 08/31/2020
EndingBalance
08/31/2020Total
Credits Total
Debits
BeginningBalance
08/01/2020DescriptionFundAccount
Fund 479 Rustic/Lake Pointe Road SAD2,871.03 549.00 0.92 3,419.11 CASH/SAVINGS002.000
Fund 480 Scott Drive ROAD SAD317.56 200.00 0.10 517.46 CASH/SAVINGS002.000
Fund 482 Crystal Drive/Beach Rd Maint(415.15)1,500.00 0.00 1,084.85 CASH/SAVINGS002.000
Fund 483 Norene Ct/Peary Dr SAD - Rd Mn2,430.64 0.00 0.78 2,429.86 CASH/SAVINGS002.000
Fund 484 Community Dr SAD - Road Maint1,536.40 525.00 0.49 2,060.91 CASH/SAVINGS002.000
Fund 485 Edgelake/Burton Drive SAD2,233.65 0.00 0.72 2,232.93 CASH/SAVINGS002.000
Fund 486 Downing Drive SAD472.73 0.00 0.15 472.58 CASH/SAVINGS002.000
Fund 487 Riverside/Century/Lagoon SAD10,696.81 3,199.00 3.44 13,892.37 CASH/SAVINGS002.000
Fund 489 Island Shore/Schlenker SAD1,491.32 1,425.00 0.48 2,915.84 CASH/SAVINGS002.000
Fund 491 Campbell Drive SAD2,209.26 475.00 0.71 2,683.55 CASH/SAVINGS002.000
Fund 492 Mumford Park Lighting SAD(163.23)125.25 0.00 (37.98)CASH/SAVINGS002.000
Fund 493 KINGSTON DRIVE MAINTENANCE SAD7,614.82 900.00 2.45 8,512.37 CASH/SAVINGS002.000
Fund 494 Winans Drive SAD(1,007.86)790.00 0.00 (217.86)CASH/SAVINGS002.000
Fund 497 STRAWBERRY INDIANOLA IMP SAD0.00 0.00 0.00 0.00 CASH/SAVINGS002.000
110,615.54 0.00 35.60 110,579.94 S'BERRY INDIANOLA DEBT CASH003.497
110,615.54 0.00 35.60 110,579.94 STRAWBERRY INDIANOLA IMP SAD
Fund 498 SHAN-GRI-LA AQUATIC WEED CONTROL260.45 0.00 0.08 260.37 CASH/SAVINGS002.000
Fund 499 DOWNING DR ROAD IMP SAD0.00 0.00 0.00 0.00 CASH/SAVINGS002.000
38,656.08 0.00 12.44 38,643.64 DOWNING DEBT CASH003.499
38,656.08 0.00 12.44 38,643.64 DOWNING DR ROAD IMP SAD
Fund 590 SEWER FUND0.00 0.00 0.00 0.00 WWTP IMPROVEMENTS-'03001.9080.00 142,867.31 142,867.31 0.00 CASH/SAVINGS002.000
77,576.25 0.00 2,862.45 74,713.80 WATER RECEIPTS FROM BILLS002.002587,398.52 191,390.87 224,001.08 554,788.31 SAVINGS - O&M002.590721,465.69 0.00 0.00 721,465.69 2004 BOND SERIES CONSTRUCTION002.908932,132.92 0.00 4,299.96 927,832.96 SAVINGS - CAP ACTIVITY-ENTERPRS003.590
0.31 0.00 0.00 0.31 STRWBERRY RESTRICTED DEBT003.903101,105.74 0.00 32.54 101,073.20 98 CONTRACT SAD'S RESTRICTED003.905828,319.80 0.00 991.74 827,328.06 01 CSAD'S/MA/TOW/GALL-WHT/BCK003.906124,365.23 0.00 40.02 124,325.21 2004 BOND DEBT003.908
5,938.80 0.00 1.91 5,936.89 MIDLAND SEWER CONTRACT SAD DEBT003.912465,834.79 0.00 149.91 465,684.88 WWTP BOND RESERVE005.465
27
FUND: ALL FUNDSCASH AND INVESTMENT ACCOUNTS
CASH SUMMARY BY ACCOUNT FOR HAMBURG TWP 3/3Page: 09/29/2020 12:12 PMUser: ThelmaKDB: Hamburg
FROM 08/01/2020 TO 08/31/2020
EndingBalance
08/31/2020Total
Credits Total
Debits
BeginningBalance
08/01/2020DescriptionFundAccount
661,317.48 170.50 66,625.14 594,862.84 WWTP PRINCIPAL/INTER REDEMPTN006.4651,485,567.71 0.00 478.06 1,485,089.65 EQUIPMENT RESERVE - ENTERPRISE006.590
53,624.36 0.00 17.26 53,607.10 CASH - INFRASTRUCTURE DEPOSIT008.000
6,044,647.60 334,428.68 442,367.38 5,936,708.90 SEWER FUND
Fund 591 WATER DEBT SERVICE FUND54,465.59 0.00 12,850.86 41,614.73 CASH/SAVINGS002.0001,223.33 0.00 0.39 1,222.94 WATER SYSTEM DEBT (Well)003.907
556,746.94 0.00 179.16 556,567.78 M36 CORRIDOR WATER DISTRICT DEBT003.910
612,435.86 0.00 13,030.41 599,405.45 WATER DEBT SERVICE FUND
Fund 701 Trust & Agency Fund5,797.19 156,288.16 152,869.95 9,215.40 CASH/SAVINGS002.000
185,825.00 0.00 10,000.00 175,825.00 Escrow Bank Accounts003.100
191,622.19 156,288.16 162,869.95 185,040.40 Trust & Agency Fund
Fund 703 Winter Tax Collection Fund1,103,603.15 1,393,441.48 1,651,159.86 845,884.77 CASH/SAVINGS002.000
Fund 711 Cemetery Trust Fund7,655.17 0.00 2.46 7,652.71 RESTRICTED CEMETERY TRUST003.005
Fund 750 Imprest Payroll Fund0.00 312,762.23 312,762.23 0.00 CASH/CHECKING001.000
Fund 853 HILLSIDE LAKES DRIVE ROAD IMPROVEMENT SA0.00 0.00 0.00 0.00 CASH/SAVINGS002.000
Fund 854 2020-ROAD SAD FUND3,189,602.20 108,683.00 0.00 3,298,285.20 CASH/SAVINGS002.000
615,064.26 0.00 0.00 615,064.26 2020 SAD ROAD IMPROVE003.854
3,804,666.46 108,683.00 0.00 3,913,349.46 2020-ROAD SAD FUND
21,485,150.28 3,107,352.37 3,256,338.42 21,336,164.23 TOTAL - ALL FUNDS
28
TAB 2
CASH FLOW ANALYSIS/DEBT PAYMENT SCHEDULES
The cash flow analysis is included in tab 2. The cash flow analysis has actual cash flows for August 2020.
The funds included in the pooled cash flow are general, fire, police, parks, public capital improvements and sewer operations and maintenance, WWTP debt accounts, cemetery, sewer equipment reserve, road maintenance SADs, performance bonds, SAD debt and escrows.
Tab 2 also includes a debt payment schedules for fiscal year 2020-21.
The cash flow analysis and the debt payment schedules assist the Treasurer’s staff in determining maturity dates on future investments by determining cash needs for each month.
10405 Merrill Road ♦ P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000 ♦ Fax: 810.231.4295 www.hamburg.mi.us
29
Name:POOLED CASH
Total for CASH INFLOWS JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE All PeriodsPROPERTY TAXES $245,000 $766,716 $2,724,020 $895,893 $1,259,254 $349,312 $6,240,194STATE REVENUE SHARING 323,961 341,977 0 0 327,094 0 318,073 294,656 $1,605,761CABLE FRANCHISE FEES 79,609 1,504 80,892 $84,154 0 84,970 0 $331,128INTEREST EARNINGS 12,589 6,659 25,109 31,171 23,214 $18,568 $36,760 $29,694 18,426 8,876 37,727 9,783 $258,577PROPERTY TAX ADMIN FEES 30,524 12,266 73,066 5,066 25,982 70,820 73,145 45,150 $336,020OTHER CASH RECEIPTS 2,627,643 430,457 147,163 1,028,730 184,536 406,561 238,000 211,063 85,188 249,009 29,654 33,577 $5,671,580UTILITY BILL RECEIPTS 185,331 208,036 11,879 190,515 $117,519 13,613 282,909 123,174 19,475 389,064 136,044 41,042 $1,718,602NEW SEWER HOOKUPS 0 4,300 18,170 38,956 15,417 0 2,773 0 3,856 0 5,656 82,975 $172,103
$0MMRMA LIAB INS EXCESS DIST 250,000 0 102,331 $352,331(ONE TIME PER YEAR) 0 $0
$0$0
FROM FORFEITURE - BUDGETED $0SAD PAYOFFS 5,614 3,722 5,444 12,205 0 0 0 471,492 0 $498,477ANNUAL SAD ON TAX BILLS 0 155,589 $155,589 Total Cash Inflows $3,351,087 $1,070,903 $280,612 $1,641,859 $421,578 $1,243,645 $3,355,283 $1,744,217 $1,586,937 $965,022 $765,543 $913,676 $17,340,362
Total for CASH OUTFLOWS JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE All PeriodsMONTHLY PAYROLL $413,319 $422,613 $391,518 $577,019 $424,942 $350,307 $417,701 $406,060 $398,732 $595,350 $368,570 $403,985 $5,170,117BENEFITS 237,130 85,661 111,929 115,696 112,753 51,114 104,057 111,958 98,650 108,811 114,765 358,938 $1,611,461AUDIT 0 0 $0LIABILITY/CASUALTY INSURANCE 119,928 0 0 0 118,952 $238,880UTILITIES 17,390 16,881 17,548 20,746 16,752 22,791 21,761 39,297 15,046 27,671 27,673 17,599 $261,154DUST CONTROL 5,139 4,418 6,627 2,890 0 195 4,175 3,963 4,472 3,150 0 5,898 $40,928TREATMENT/SLUDGE HAUL EXP 0 0 20,165 24,664 0 0 17,617 $62,446OTHER EXPENDITURES 207,839 219,295 171,868 228,623 195,862 27,597 300,836 161,734 114,458 142,716 117,569 228,415 $2,116,813FUEL 3,135 3,065 7,473 7,087 7,263 3,204 6,592 6,115 7,334 660 7,788 4,258 $63,974VEHICLE PURCHASE 0 0 0 0 25,135 38,737 0 $63,872GRINDER PARTS/PUMP MAINT 14,162 27,701 11,330 216,578 50,547 5,031 63,064 16,397 12,065 23,082 46,775 104,267 $590,999CAPITAL EQUIPMENT 19,347 146,957 15,495 6,206 35,993 89,500 33,149 13,268 11,809 45,636 6,860 19,648 $443,867MAUSOLEUM DEBT 0 0 $01997 TAMARACK SEWER DEBT $02010 STRAWBERRY/DOWNING DEBT 5,568 31,550 $37,1181998 CONTRACT SEWER SAD DEBT 779 $7792011 SAD REFUNDING DEBT 18,700 260,450 $279,1502012 WATER WELL REFUNDING DEBT 106,650 19,175 $125,8252012 SAD (2004) REFUNDING DEBT 17,775 248,175 $265,9502008 WATER SAD DEBT 123,075 98,250 $221,325HURON RIVER HIGHLANDS SAD DEBT $02007 SEWER PLANT DEBT 45,783 0 $45,783WWTP IMP EXP/DEBT 193,490 155,000 0 0 0 $348,490ORE LAKE DEBT 65,000 70,803 33,490 $169,293 Total Cash Outflows $1,037,389 $1,185,080 $1,232,137 $1,195,010 $844,112 $739,138 $976,470 $797,529 $1,353,657 $947,077 $689,999 $1,160,625 $12,158,222
Individual Time Periods Total for SUMMARY JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE All Periods Net Cash Flow $2,313,698 ($114,177) ($951,525) $446,849 ($422,534) $504,507 $2,378,813 $946,688 $233,280 $17,945 $75,544 ($246,948) $5,182,140 Beginning cash balance $17,382,481 19,696,179 19,582,002 18,630,477 19,077,326 18,654,792 19,159,299 21,538,111 22,484,799 22,718,079 22,736,025 22,811,569 $17,382,481 Cumulative Net Cash Flow $19,696,179 $19,582,002 $18,630,477 $19,077,326 $18,654,792 $19,159,299 $21,538,111 $22,484,799 $22,718,079 $22,736,025 $22,811,569 $22,564,621 $22,564,621
19,696,179.28 19,582,002 13,448,337 13,895,186 13,472,652 13,977,159 16,355,972 17,302,659.56 17,535,939.56 17,553,884.88 17,629,429.18 17,382,480.83 (0.69) - 5,182,139.90 5,182,139.95 5,182,139.90 5,182,139.90 5,182,139.90 5,182,139.90 5,182,139.90 5,182,139.90 5,182,139.90 5,182,139.90
POOLED CASH:GENERAL(101), FIRE(206), POLICE(207), REC(208), ACT 302(211), PUBLIC CAP IMP(245), SEWER O&M, ROAD MAINT SAD, CEMETERY, EQUIPMENT RESERVE, ESCROW, DEBT ACCOUNTS
HAMBURG TOWNSHIP
FY 20/21 Total Time Period:
30
HAMBURG TOWNSHIP
DEBT PAYMENT SCHEDULE
FISCAL YEAR 2020-21
ANTICIPATED
PRIN & TRANSFER/ PRINCIPAL
DEBT INTEREST INTEREST ADMIN FEE INVESTMENT AMOUNT OUTSTANDING
ISSUE DUE DATE DUE DATE DUE DATE LIQUIDATION DATE DUE FY 2020-21 principal interest Terms
SAD Bond Sale $2,722,23311 SAD 10/1/2020 9/7/2020 4,700 239,700 4,700 4/1/2021
11 SAD 4/1/2021 3/15/2021 244,400 239,700 4,700
11 SAD 4/1/2021 3/15/2021 750
$2,595,000 Bond Sale 12 REFUNDING (04 SAD) 10/1/2020 9/7/2020 9,450 415,000 9,450 10/1/2022
12 REFUNDING (04 SAD) 4/1/2021 3/15/2021 219,450 210,000 6,225
12 REFUNDING (04 SAD) 4/1/2021 3/15/2021 750
$1,1730,000 Bond Sale 12 REFUNDING (2002 WATER) 4/1/2021 3/15/2021 750 1,205,000 10/1/2031
12 REFUNDING (2002 WATER) 4/1/2021 3/15/2021 17,975 17,975
12 REFUNDING (2002 WATER) 10/1/2020 9/7/2020 99,175 80,000 19,175
$1,455,000 Bond Sale 2008 WATER SYS PROJ 10/1/2020 9/7/2020 20,625 825,000 20,625 4/1/2028
2008 WATER SYS PROJ 4/1/2021 3/15/2021 750
2008 WATER SYS PROJ 4/1/2021 3/15/2021 120,625 100,000 20,625
5308-01 Project MFA 2009 ORE LAKE SRF 4/1/2021 3/15/2021 7,740 624,202 7,740 10/1/2029
2009 ORE LAKE SRF 10/1/2020 9/7/2020 73,553 65,000 8,553
$445,000 SAD Bond Sale 2010 IND/DOWNING 10/1/2020 9/7/2020 5,969 220,000 5,969
2010 IND/DOWNING 4/1/2021 3/15/2021 30,969 25,000 5,969 4/1/2020
5301-01 Project MFA 2010 WWTP IMP 10/1/2020 9/7/2020 184,938 1,840,000 155,000 24,938 10/1/2030
2010 WWTP IMP 4/1/2021 3/15/2021 22,938 22,938
MAUSOLEUM 12/19/2020 11/19/2020 21,906 40,952 20,012 1,894 12/19/2021
$4,590,000 Bond Sale 2007 WWTP REFUNDING 1/1/2021 12/21/2021 29,684 1,945,000 - 29,684 7/1/2026
2007 WWTP REFUNDING 5/1/2021 4/20/2021 750 -
2007 WWTP REFUNDING 7/1/2020 6/21/2020 310,721 270,000 40,721
1,428,567 7,354,854 1,164,712 251,879
1,412,842 Including yearly
fees
SAD Bonds 1998, loan #B850 ,590.004.995 last payment is April 2018
7/30/2020V:\ThelmaK\Budgets\Budget 2020-21\Budget Information\DEBT PMT SCHEDULE FY 20-21 Page 431
TAB 3
PROPERTY TAXES:
Fiscal Year 2020 21:
The 2020 21 tax collection cycle began July 1, 2020 and will end March 1, 2021.All unpaid tax bills will be turned over delinquent on March 2, 2021 to the Livingston County Treasurer for further collection efforts. Hamburg Township is no longer able to collect payments on tax bills. Any unpaid tax bills must be paid directly to the Livingston County Treasurer.
The first section of Tab 3 contains a 10-year comparison table of the following information: 1) taxable values for all properties in Hamburg Township; 2) taxes billed on all properties; and, 3) the percentage of delinquent tax bills sent to Livingston County.
Section 2 of Tab 3 is a chart of the past 10 years of annual budgeted millage rate.
Section 3 of Tab 3 is a table that shows the millage rates for each taxing entity for which the township collects taxes. These entities are Hamburg Township, Hamburg Township Library, Livingston County, Pinckney, Brighton, and Dexter Schools, Livingston and Washtenaw County Intermediate School Districts, and Dexter Library.
10405 Merrill Road P.O. Box 157Hamburg, MI 48139Phone: 810.231.1000 Fax: 810.231.4295www.hamburg.mi.us
32
Property Taxes:
Property taxes are expressed in terms of millage with one mill being equal to $1.00 per thousand dollars of taxable value. Assessing records
maintain two values for each property in the Township. Prior to Proposal A, all property was taxed based on the State Equalized Value (S.E.V.),
which represents 50% of true cash value. Proposal A limits the increase in value attributed to market changes to the lower of 5% or the
Inflation Rate Multiplier (previously referred to as Consumer Price Index). The one exception refers to properties that change ownership,
which brings the taxable value back up to the S.E.V.
The following shows recent history of taxable values and percentage change from prior year.
Tax Year Taxable Value
2011 886,177,495$
2012 882,458,490$
2013 897,809,412$
2014 917,520,530$
2015 948,085,112$
2016 967,818,734$
2017 997,810,022$
2018 1,055,544,188$
2019 1,061,210,928$
2020 1,123,880,169$
Hamburg Township
Fiscal Year 2018-19 Annual Budget
History of Taxable Values
$-
$200,000,000
$400,000,000
$600,000,000
$800,000,000
$1,000,000,000
$1,200,000,000
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
TAXABLE VALUES
Page 133
Hamburg Township
Fiscal Year 2019-2020 Annual Budget
Millage Rate History
Acutal from Fiscal Year 2010 - 2019
Fire Library Parks &
Fiscal Year General Fund Police Fire Library Debt Debt Recreation Roads
2010 0.8422 1.5000 1.0000 0.3932 0.5159 0.2500
2011 0.8422 1.5000 1.0000 0.3932 0.2500
2012 0.8442 1.5000 1.0000 0.3932 0.2500
2013 0.8442 1.5000 1.0000 0.4418 0.3932 0.2500
2014 0.8442 1.5000 1.0000 0.4418 0.6904 0.2500
2015 0.8442 1.5000 1.0000 0.8000 0.6100 0.2500
2016 0.8405 1.4935 0.9957 0.7965 0.6000 0.2489
2017 0.8349 1.4836 1.7500 0.7912 0.2472 1.000
2018 0.8262 2.5000 1.7318 0.7859 0.2445 0.9896
2019 0.8217 2.4867 1.7226 0.7787 0.9843
** Fire Millage voted in August of 2016
** Road Millage voted in August of 2016
** Police millage voted in August 2018
0
0.5
1
1.5
2
2.5
3
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Millage Rate History
General Fund Police Fire Library Fire Debt Library Debt Parks & Recreation Roads
Page 234
Hamburg Township
Fiscal Year 2019-20 Annual Budget
History of Fund Balance
Year End
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
Restricted/Reserved: Prepaid, Long term receiveables, Roads, Police, Fire, Debt service, Parks & Recreation,
Cemetery, SAD Maint.
Unreserved/Unassigned: General Fund
Assigned: library, Building Maintenance, Equipment, Vehicles, Flood Prevention
TotalRestrictedDesignatedUnreserved
3,741,357
710,732 2,500,460
46,200 3,216,648
109,700 3,188,111
2,743,028
2,626,759
1,952,013
2,298,792
2,822,180
3,256,455 1,430,998
1,459,918 7,828,034
8,307,862
8,318,614
9,991,589
9,300,055
7,430,481
Unassigned Assigned Reserved Fund Balance
5,163,205
5,561,640
6,119,991
2,712,022
11,505,891
4,187,873
3,957,943
3,889,089
2,054,559
1,909,150
1,706,751
4,173,323 3,158,128 1,968,604
3,837,996 2,117,364 5,550,531
3,749,157
2,451,521
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
History of Fund Balance
Unassigned Assigned Reserved Fund Balance
Page 335
TAB 4
MONTHLY BANK AND INVESTMENT REPORT:
Fiscal Year 2020 21:
The information in this tab includes:
1) Name of financial institution in which Hamburg Township has moneydeposited/invested
2) Type of account3) Amount in account4) Interest rate5) Maturity rate of investment, if applicable.
The Township is in the process of phasing out its main checking account at Chase Bank (the “pooled account”) and has created a new main checking account at Flagstar Bank. The majority of daily cash receipts are being deposited into this main Flagstar account. The Chase Pooled account will be phased out by September 2020 now that the Portage fund has transferred to Flagstar.
The Township invests cash not needed for immediate purchases into various investments such as certificates of deposit. The maturity dates on CDs are “laddered” so that one or more matures in order to meet projected cash flow needs. The laddering strategy ensures that funds are invested for optimal earnings while keeping funds available for day-to-day expenses and for debt service payments.
Property tax collection season is from July 1 through February 28 of the following year. The Township is the collection point for township, school and county millages. During tax collection season, much of the cash in the pooled account is waiting for distribution to taxing entities outside of the township.
Other cash balances in the pooled account and in investments are restricted for future debt service payments for bonds used to finance special assessment districts.
10405 Merrill Road P.O. Box 157Hamburg, MI 48139Phone: 810.231.1000 Fax: 810.231.4295www.hamburg.mi.us
36
Monthly Report8/31/2020
BANK TOTAL BALBALANCE
VERIFICATION DATE
CHEMICAL BANK $265,544.77 8/31/2020
COMERICA BANK $376,575.34 8/31/2020
MICHIGAN CLASS 5,944,406.47$ 8/31/2020
SUNTRUST BANK $396,278.75 8/31/2020
FLAGSTAR $8,272,135.10 8/31/2020
LEVEL ONE BANK $52,943.20 8/31/2020
CIBC BANK $268,405.91 8/31/2020
OLD NATIONAL $49.00 8/31/2020
TCF BANK $259,046.07 8/31/2020
STATE BANK $5,643,592.50 8/31/2020
Total $21,478,977.11
Chemical Bank8/31/2020
ACCOUNT # ACCOUNT NAME INV TYPE INV/RENEW MATURITY INT RATE PRIOR BAL INT EARNED CURRENT BAL
502038278 TB POOLED CD 7/22/2020 10/20/2020 0.16% $265,544.77 $265,544.77
TOTAL 265,544.77$ 265,544.77$
Comerica Bank8/31/2020
ACCOUNT # ACCOUNT NAME INV TYPE INV/RENEW MATURITY INT RATE PRIOR BAL INT EARNED CURRENT BAL
AX8200013 WELLS FARGO CD 4/10/2019 10/13/2020 2.50% 250,000.00$ 250,000.00$
AX5034043 BANK OF AMERICA CD 3/13/2019 9/14/2020 2.50% 125,000.00$ 125,000.00$
POOLED - MONEY MARKET INT 1,044.52$ 1575.32 1,575.34$
TOTAL 376,044.52$ 1575.32 376,575.34$
Michigan Class
37
8/31/2020ACCOUNT NAME INV TYPE INV/RENEW MATURITY INT RATE INT EARNED CURRENT BAL
POOLED CASH MONEY MKT 0.19% 911.22 5,944,406.47$
BANK TOTAL
SunTrust Bank 8/31/2020
ACCOUNT # ACCOUNT NAME INV TYPE INV/RENEW MATURITY INT RATE PRIOR BAL INT EARNED CURRENT BAL
770000499 POOLED GOODRICH AREA SCHOOL 4/30/2019 5/1/2021 2.50% 151,278.75$ 151,278.75$
aw9748913 POOLED MORGAN STANLEY 2/7/2019 8/7/2020 2.55% 245,000.00$ 3,115.19$
bk8304945 pooled FREDDIE MAC 8/18/2020 11/18/2022 0.25% 245,000.00$
TOTAL 396,278.75$ 396,278.75$
erest payment does not affect the montly current balance, funds hit the pooled account
Flagstar CDARS CD's8/31/2020
ACCOUNT # INV NAME INV/RENEW MATURITY INT RATE INT EARNED CURRENT BAL
1023885987 1998 SEWER SAD MIDFIRST BANK 7/2/2020 10/1/2020 0.10% $58,073.12
1024014513 2004 SAD CONSTRUCTION BANK OF AMERICA 7/16/2020 10/15/2020 0.10% $68,610.37
1024014513 2004 SAD CONSTRUCTION MIDFIRST BANK 7/16/2020 10/15/2020 0.10% $118,302.82
1023972979 2004 SAD CONSTRUCTION MIDFIRST BANK 7/2/2020 10/1/2020 0.10% $71,124.06
1023885979 2004 SAD CONSTRUCTION TRISTATE CAPITAL BANK 7/2/2020 10/1/2020 0.10% $247,500.00
1023841076 HEY CREEK CONSTRUCTION FIRST BANK 8/20/2020 2/18/2021 0.10% $15.06 $40,298.82
119832964 HEY CREEK ENGINEERING CD TERMS 120 DAYS 5/11/2020 9/8/2020 0.30% $27,437.63
119877259 2004 SAD CONSTRUCTION CD TERMS 51 DAYS 7/22/2020 11/6/2020 0.25% $57,030.47
101816231 POOLED CD TERMS 98 DAYS 7/15/2020 10/21/2020 0.25% $23,841.94
101662783 POOLED CD TERMS 31 DAYS 8/31/2020 10/1/2020 0.15% $14.10 $54,021.15
101662808 POOLED CD TERMS 31 DAYS 8/31/2020 10/1/2020 0.15% $11.72 $54,115.45
101662824 POOLED CD TERMS 58 DAYS 7/15/2020 9/11/2020 0.20% $54,049.75
122516638 POOLED CD TERMS 31 DAYS 8/31/2020 10/1/2020 0.15% $56.41 $260,400.45
128414208 POOLED checking account 0.40% $2,114.87 $7,128,743.89
128414232 PAYROLL checking account $0.00
128414240 DISBURSEMENT checking account $0.00
128414274 HEALTH REIMBURSEMENT reimbursement account 0.40% $0.85 $4,921.01
38
128414282 FEDERAL DRUG savings account 0.25% $1.10 $3,664.17
TOTALS $2,214.11 $8,272,135.10
Level One8/31/2020
ACCOUNT# ACCOUNT NAME INV TYPE INV/RENEW MATURITY INT RATE PRIOR BAL INT EARNED CURRENT BAL
5000023011 POOLED CD 7/3/2020 9/1/2020 0.20% $52,943.20 $52,943.20
TOTAL $52,943.20 $52,943.20
CIBC8/31/2020
ACCOUNT # ACCOUNT NAME INV TYPE INV/RENEW MATURITY INT RATE PRIOR BAL INT EARNED CURRENT BAL
6815042/1 pooled CD 7/6/2020 10/21/2020 0.20% $268,405.91 $268,405.91
TOTAL $268,405.91 $268,405.91
Old National Bank8/31/2020
ACCOUNT # ACCOUNT NAME INV TYPE INV/RENEW MATURITY INT RATE PRIOR BAL INT EARNED CURRENT BAL
104325921 POOLED CHECKING $49.00
TOTAL $0.00 $49.00
The State Bank 8/31/2020
ACCOUNT NAME INV TYPE INV/RENEW MATURITY INT RATE PRIOR BAL INT EARNED CURRENT BAL
50005321 MONEY MARKET MONEY MARKET 1/14/2019 0.20% $1,830,897.79 466.50$ $1,831,364.29
3614 POOLED ICS sweep 10/18/2019 0.20% $3,652,355.94 678.62$ $3,653,034.56
sweep account $193.62 0.03$ $193.65
39
2004 sad constuction ICS seep pooled 11/29/2019 $158,877.77 $158,877.77
$122.23 $122.23
BANK TOTAL $5,642,447.35 1,145.15$ $5,643,592.50
TCF Bank 8/31/2020
ACCOUNT NAME INV TYPE INV/RENEW MATURITY INT RATE PRIOR BAL INT EARNED CURRENT BAL
6581206359 POOLED CD 7/13/2020 2/15/2021 0.35% 259,046.07$ $259,046.07
BANK TOTAL 259,046.07$ $259,046.07
o State Ics Sweep account
40
Hamburg Township
Approved Financial Institutions
Revised 1/07/2019
Ann Arbor State Bank
125 W. William St.
Ann Arbor, MI 48104
Brighton Commerce Bank
8700 No. Second Street Brighton, MI 48116
Chemical Financial Corp
(Chemical Bank)
5420 Gratiot Rd.
Saginaw, MI 48638
Comerica Bank
Municipalities Group
PO Box 75000 Detroit, MI 48226
Fifth Third Bank
Public Funds Banking
1000 Town Center, Suite 1400
Southfield, MI 48075
First National Bank
101 East Grand River
Howell, MI 48843
Flagstar Bank
Public Funds Group
5151 Corporate Drive
Troy, MI 48098
Huntington Bank
Merged with First Merit Bank
801 W. Big Beaver Rd.
Troy, MI 48084
JP Morgan Chase
Municipal Banking Group
620 S. Capitol Ave Lansing, MI 48933
Level One
32991 Hamilton Ct
Farmington Hills, MI 48334
Michigan Class
3135 S. State Street, Suite 108
Ann Arbor, MI 48108
Old National Bank
205 W. Grand River Ave
Suite 102
Brighton, MI 48116
TCF Bank
330 S. Main St.
Ann Arbor, MI 48104
The State Bank
175 N Leroy St.
P.O. Box 725
Fenton, MI 48430-0725
PNC
5290 W. Pierson Rd
Flushing, MI 48433
The Private Bank
38505 Woodward Ave
Bloomfield Hills, MI 48304
Independent Bank
201 W. Big Beaver Rd.
Suite 125
Troy, MI 48084
41
TAB 5
FIVE-YEAR FORECAST
Tab 5 is the five-year forecast for the Township, which was updated in June 2020. Also, included is the capital reserve schedule.
10405 Merrill Road ♦ P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000 ♦ Fax: 810.231.4295 www.hamburg.mi.us
42
HAMBURG TOWNSHIP
POLICE FUND FINANCIAL PROJECTION
Actual CURRENT PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED
FY FY BUDGET FY FY FY FY FY
2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25
REVENUES:
PROPERTY TAXES 2,588,969 2,686,321$ 2,764,593 2,819,885 2,876,283 2,933,808 2,992,485
TRANSFER FROM GENERAL FUND - OPERATING 1,198,700 250,000 250,000 250,000 250,000 - -
TRANSFER FROM FORFEITURE - - - - - - -
TRANS FROM G/F - BLDG DEBT - - - - - - -
ALL OTHER 72,137 92,457 61,990 63,230 65,127 67,080 69,093
TOTAL REVENUES & TRANSFERS 3,859,806$ 3,028,778$ 3,076,583$ 3,133,115$ 3,191,409$ 3,000,889$ 3,061,577$
EXPENDITURES:
SALARIES AND WAGES 1,311,228 1,773,814 1,827,028 1,863,569 1,900,840 1,938,857 1,977,634
HEALTH INSURANCE 232,900 310,950 326,498 342,822 359,963 377,962 396,860
RETIREMENT 206,041 387,800 399,434 161,417 166,260 171,247 176,385
RETIREE HEALTH CARE 82,500 77,000 77,000 50,000 50,000 50,000 50,000
FICA 112,556 135,233 139,768 142,563 145,414 148,323 151,289
OTHER PERSONNEL COSTS 453,198 59,190 60,374 61,581 62,813 64,069 65,351
BLDG DEBT - - - - - - -
OTHER OPERATING COSTS 537,679 561,740 264,610 267,256 269,928 272,628 275,354
TOTAL EXPENDITURES 2,936,102$ 3,305,727$ 3,094,711$ 2,889,208$ 2,955,219$ 3,023,085$ 3,092,872$
OPERATING SURPLUS (SHORTFALL) 923,704$ (276,949)$ (18,128)$ 243,906$ 236,190$ (22,197)$ (31,295)$
FUND BALANCE - BEGINNING OF YEAR 99,734$ 1,023,438$ 746,489$ 728,361$ 972,267$ 1,208,458$ 1,186,261$
FUND BALANCE - END OF YEAR 1,023,438$ 746,489$ 728,361$ 972,267$ 1,208,458$ 1,186,261$ 1,154,966$
FB DESIGNATED FOR VEHICLES 20,000 20,000 20,000 20,000 - - -
FB DESIGNATED FOR LEAVE TIME P/O 20,742 20,000 20,000 20,000 20,000 20,000 20,000
FB DESIGNATED FOR BLDG MAINT 25,000 25,000 25,000 25,000 - - -
OTHER DESIGNATED FUND BALANCE ** 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$
ASSIGNED FUND BALANCE 937,696$ 661,489$ 643,361$ 887,267$ 1,168,458$ 1,146,261$ 1,114,966$
** Committed Fund Balances, Assets held for resale, prepaid
7/30/2020V:\ThelmaK\Budgets\Budget 2020-21\5 yr forecast\5 YR FORECAST FY 20-21 Page 2743
HAMBURG TOWNSHIPFIRE FUND FINANCIAL PROJECTION
AUDITED APPROVED PROPSED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTEDYEAR - END BUDGET FY FY FY FY FY FYFY 2017/18 FY 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25
REVENUES:PROPERTY TAXES 1,737,097 1,794,890 1,855,422 1,892,531 1,930,381 1,968,989 2,008,369 2,048,536 TRANSFER IN FROM GENERAL FUND - - - - - - - - ALL OTHER 42,813 71,448 22,150 22,593 23,045 23,505 23,976 24,455
TOTAL REVENUES & TRANSFERS 1,779,909$ 1,866,338$ 1,877,572$ 1,915,123$ 1,953,426$ 1,992,494$ 2,032,344$ 2,072,991$
EXPENDITURES:SALARIES AND WAGES 667,680 772,096 845,218 862,122 879,365 896,952 914,891 933,189 HEALTH INSURANCE 48,414 49,812 75,173 80,435 86,066 92,090 98,536 105,434 RETIREMENT 29,874 27,605 33,399 34,067 34,748 35,443 36,152 36,875 FICA 51,937 58,324 63,250 65,148 67,102 69,115 71,188 73,324 OTHER PERSONNEL COSTS 34,615 43,904 42,710 43,564 44,435 45,324 46,231 47,155 OTHER OPERATING COSTS 289,344 376,930 431,395 440,023 448,823 457,800 466,956 476,295 OTHER CAPITAL EQUIPMENT PURCHSES 330,683 70,000 299,000 82,000 92,000 17,000 17,000 17,000 CAPITAL PURCHASES FOR APPARATUS 104,173 - 1,100,000 50,000 15,000 50,000 700,000 70,000 RESERVE FOR SCBA EQUIPMENT - 20,000 - 20,000 20,000 20,000 20,000 20,000 RESERVE FOR EQUIPMENT PURCHASES - - - 100,000 100,000 100,000 100,000 100,000 RESERVE FOR APPARATUS REPLACEMENT - 135,000 135,000 110,000 100,000 100,000 100,000 100,000
TOTAL EXPENDITURES 1,556,721$ 1,553,671$ 3,025,145$ 1,887,359$ 1,887,539$ 1,883,725$ 2,570,955$ 1,979,272$
OPERATING SURPLUS (SHORTFALL) 223,189$ 312,666$ (1,147,574)$ 27,763$ 65,885$ 108,769$ (538,611)$ 93,718$
FUND BALANCE - BEGINNING OF YEAR 1,247,811$ 1,471,003$ 1,783,669$ 636,095$ 663,858$ 729,744$ 838,513$ 299,901$
FUND BALANCE - END OF YEAR 1,471,003 1,783,669 636,095 663,858 729,744 838,513 299,901 393,619
FUND BALANCE DESIGNATED FOR VEHICLE 365,892 365,892 365,892 120,000 100,000 100,000 100,000 70,000
FUND BALANCE DESIGNATED FOR SCBA 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000
FB DESIGNATED FOR EQUIPMENT - - - 100,000 100,000 100,000 100,000 100,000
OTHER DESIGNATED FUND BALANCE ** 26,779 26,779 26,779 26,779 26,779 26,779 26,779 26,779
DESIGNATED FUND BALANCE 1,058,332$ 1,370,998$ 223,424$ 397,079$ 482,965$ 591,734$ 53,122$ 176,840$
** Committed Fund Balances, Assets held for resale, prepaid
44
HAMBURG TOWNSHIPREC FUND FINANCIAL PROJECTION
AUDITED APPROVED PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTEDYEAR - END BUDGET FY FY FY FY FY FYFY 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25
REVENUES:
PROPERTY TAXES 245,428 252,939 - - - - - - ALL OTHER 34,123 34,937 10,045 10,045 10,045 10,045 10,045 10,045 TRANSFER IN FROM GENERAL FUND 120,000 120,000 450,363 460,751 448,930 459,403 470,146 481,168
TOTAL REVENUES & TRANSFERS 399,551$ 407,876$ 460,408$ 470,796$ 458,975$ 469,448$ 480,191$ 491,213$
EXPENDITURES:
SALARIES AND WAGES 110,877 103,561 106,668 108,801 110,977 113,197 115,461 117,770 HEALTH INSURANCE 28,826 31,620 33,201 34,861 36,604 38,434 40,356 42,374 RETIREMENT 8,168 9,497 9,782 10,075 10,378 10,689 11,010 11,340 FICA 8,482 8,375 8,626 8,885 9,152 9,426 9,709 10,000 OTHER PERSONNEL COSTS 2,089 5,255 5,360 5,467 5,577 5,688 5,802 5,918 DNR LAND PURCHASE - - - - - - - - OTHER OPERATING COSTS 107,591 215,356 296,771 302,706 308,760 314,936 321,234 327,659
TOTAL EXPENDITURES 266,034$ 373,664$ 460,408$ 470,796$ 481,448$ 492,370$ 503,572$ 515,061$
OPERATING SURPLUS (SHORTFALL) 133,517$ 34,212$ -$ (0)$ (22,473)$ (22,922)$ (23,381)$ (23,848)$
FUND BALANCE - BEGINNING OF YEAR 338,081$ 471,599$ 505,811$ 505,811$ 505,811$ 483,338$ 460,416$ 437,035$
FUND BALANCE - END OF YEAR 471,599$ 505,811$ 505,811$ 505,811$ 483,338$ 460,416$ 437,035$ 413,187$
FB DESIGNATED FOR PARKS MAINTENANCE 61,775 61,775 54,283 54,283 54,283 54,283 54,283 54,283
FB DESIGNATED FOR LL TRAIL MAINT 187,250 187,250 187,250 217,250 237,250 237,250 237,250 237,250
FB DESIGNATED FOR SR CTR MAINT 70,000 70,000 70,000 70,000 50,000 50,000 50,000 50,000
FB DESIGNATED FOR EQUIPMENT 140,000 140,000 140,000 160,000 160,000 160,000 160,000 160,000
OTHER DESIGNATED FUND BALANCE ** - - - - - - - -
DESIGNATED FUND BALANCE 12,574$ 46,786$ 54,278$ 4,278$ (18,195)$ (41,117)$ (64,498)$ (88,346)$ 451,533
** Committed Fund Balances, Assets held for resale, prepaids
***Voted Parks Millage 11/09 - .2457
45
REC FUND FINANCIAL PROJECTION
AUDITED APPROVED PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTEDYEAR - END BUDGET FY FY FY FY FY FYFY 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25
Expires 2018
46
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uBois-Coo er 905 Penniman I P.O. Box 6161 I Plymouth, Mt 4Bt7O
rto
I: 734-455-6700 I F:734-455-6711E: [email protected]
www.duboiscooper.com
Number: 239642
Date: Sep 18,2020
Page: 1
ffiMWffitrffiffi, ir { {",i., 590
9-
Yqlst
Hamburg TownshipAttn: Accounts PayableP.O. BOX 157Hamburg, Ml 48139
;:1,- I r ,-
!
HAMBURG TWP10405 MenillRoadHamburg, Ml 48139
HAMBURG 20201171 Net 30
E-One UPS Ground 9t10t20 10t18t20
100.00
45.00
150.00
40.00
40.00
40.00
40.00
1 0.00
20.00
10.00
100.00
25.00
150.00
100.00
604 1
1 065
6043
100I7091
7090
1001
1203
501 5
5035
3123
8007
60423124
coNTROL BRACKET ASM, 240V (2000)
GASKET MOLDED TOP HOUSING TOMOTOR HOUSTNG (2000 tDU)
SEAL PACI(AGE ASM
PRESSURE SW, ALARM (2000)
PRESSURE SW, ON/OFF (2000)
SENSING BELL
CUTTER WHEEL, FORGED,
MACH/HARDENED-
BEAR|NG, PUMP END (200,2000)BEARTNG, TOP (2000)
coRD GR|P, 3/4',NPT, (2000, EXTREMEEQD, IH)
o-RtNG FOR CABLE CONNECTOR (2000,
AMGP, 1000)
INLET SHROUD, MOLDED, HDPE
GASKET ELBOW SS
STUD, TOP HOUSTNG (2000)
1.00
207.00
17.00
61.00
56.00
56.00
23.00
105.00
31.00
69.00
7.00
9.00
2.00
6.00
100.00
9,315.00
2,550.00
2,440.00
2,240.00
2,240.00
920.00
1,050.00
620.00
690.00
700.00
22s.00
300.00
600.00
Subtotal 23,990.00Sales Tax
Total lnvoice Amount 23,990.00Payment/Credil Applied
i'i \ii,\ ,,\,,\il li ..\\l) vi,,\sll \\1,\Tl.l Il{1.,\T\11 \ i lr.it rl,,r1i irr I
Check/Credit Memo No:
lanteoran
INVOICETownship of HamburgAttn:Accounts PayableP.O. Box 157Hamburg, Ml 48139
For Professional Services Rendered
Final invoice pertaining to the Township financial statement audit for the yearended June 30, 2020, as per engagement letter
Date:Client No:lnvoice No:
Page:
Plante & Moran, PLLC27400 Northwestern Highway
P.O. Box 307
Southfield, Ml 48037-0307
re1.248.352.2500
Fax:248-352.00 1 8
September 9,202027400
18965841
Remittance infomation:
Check:
Plante & Moran, PLLC16060 Collections Center DriveChicago, lL 60693
Gr, cocte I tt l- ?? 0Aplrlovccl
Si:P I 1 2020
Ilrttcrrrcl
Due Date
Wire Transfer:
Bank of America026009593'100 West 33rd StreetNewYork, NY 100019890996003Plante & Moran, PLLC
39,980.00
Balance Due $ 39,980.00 USD
ACH:
BankRouting/ABA#Bank Address
Account NumberAccount Name
Bank of America0710000391401 Elm Street 2nd FloorDallas, TX 752029890996003Plante & Moran, PLLC
@m"ry*Klxy
'I'lr,lNvolcE 'r**LIVINGSTON COUNTY ROAD COMM]SSION
3535 Grand Oaks DriveHowell, Ml 48843-0000
Phone: 5L7-546-4250
0007
HAMBURG TOWNSHIPATTN: MICHAEL DOLAN, CLERK
P O BOX 157HAMBURG, MI48139.OOOO
489-07-2010 SHADOW WOODS SUBDIVISION
GL CodeApproved
Entered
Due Date
Tot.a1 Due
lnvoice Numberlnvoice DateWork Order Number
201 GENERAT FUND
SHADOW WOODS SU BD]VISIONSOUTH OFF STRAWBERRY LK RD
CRUSH & SHAPE, HMA PAVE
71s609/2412020
002010
)s0II
$ 267 ,862.60
sEP 2 8 2020
qhq 0tlw|nqfl |oo.trn'
$ 267,862.6
'I'lr,lNvolcE 'r**LIVINGSTON COUNTY ROAD COMM]SSION
3535 Grand Oaks DriveHowell, Ml 48843-0000
Phone: 5L7-546-4250
0007
HAMBURG TOWNSHIPATTN: MICHAEL DOLAN, CLERK
P O BOX 157HAMBURG, MI48139.OOOO
489-07-2010 SHADOW WOODS SUBDIVISION
GL CodeApproved
Entered
Due Date
Tot.a1 Due
lnvoice Numberlnvoice DateWork Order Number
201 GENERAT FUND
SHADOW WOODS SU BD]VISIONSOUTH OFF STRAWBERRY LK RD
CRUSH & SHAPE, HMA PAVE
71s609/2412020
002010
)s0II
$ 267 ,862.60
sEP 2 8 2020
qhq 0tlw|nqfl |oo.trn'
$ 267,862.6
'i*!l INVOICE ***
T]VINGSTON COUNTY ROAD COMMISSION
3535 Grand Oaks DriveHowell, Ml 48843-0000
Phone: 577-546-4250
0007
HAMBURG TOWNSHIPATTN: MICHAEL DOLAN, CLERK
P O BOX 157HAMBURG, MI48139.OOOO
489-07-2009 TAR RAVTNE SUBDIVISION
GL Code
Ap
EnteredDue Date
Total Due
lnvoice Numberlnvoice DateWork Order Number
201 GENERAL FUND
FAR RAVINES SUBDIVISIONSOUTH OFF MERCER
CRUSH & SHAPE, HMA PAVE
7L5709l24l2O2O
002009
4ro $ 12L,3t3.26
sEP 2 8 2020
l leqgg.oN ooo .q80 w
$ 121 ,3L3.2
*** INVOICE 'i*'r
LIVINGSTON COUNW ROAD COMMISSION
3535 Grand Oaks DriveHowell, Ml 48843-0000
Phone: 577-546-4250
0007
HAMBURG TOWNSHIPATTN: MICHAEL DOLAN, CLERK
P O BOX 157HAMBURG, MI48139-OOOO
489-07-2004 LAWRENCE COURT
Tota1 Due
lnvoice Numberlnvoice DateWork.Order Number
201 GENERAL FUND
LAWRENCE CT.
W. OFF CHIISON, N. OF M-36CRUSH AND SHAPE HMA PAVE
7LsB0912412020
002004
6o
CL Code
Entered
Due Date
sEP 2 I 2020
I l"tq
$ 156, O2g.gb
$ 156, 029.9
6St ooo oq?80 oo1
,**'i INVOICE 'i'i:I
LIVINGSTON COUNTY ROAD COMMISSION
3535 Grand Oaks DriveHowell, Ml 48843-0000
Phone; 517-546-4250
0007
HAMBURG TOWNSHIPATTN: MICHAEL DOLAN, CLERK
P O BOX 157HAMBURG, Mt48139-0000
489-07-2007 TOWERING PINES SUBDIVISION
GL Code
EnteredDue Date
Tota1 Due
lnvoice Numberlnvoice DateWork Order Number
201 GENERAL FUND
TOWERING PINES SUB
E. OFF HAMBURG RD, N. OF MALTBY RD
MILL & HMA PAVE
$ 137,880.17
77590912412020
002007
9,
s.t0DOq80000
n0;6sEP 2 I 2020
q 8
$ 137, 880 . 1
*** lNvolcE 'r*:r
LIVINGSTON COUNTY ROAD COMMISSION
3535 Grand Oaks Drive
Howell, Ml 48843-0000
Phone: 517-546-4250
0007
HAMBURG TOWNSHIPATTN: MICHAEL DOLAN, CLERK
P O BOX 157HAMBURG, MI48139-OOOO
459-740 CHILSON / SWARTHOUT ROAD
ICRC CREDIT
lnvoice Numberlnvoice DateWork Order Number
201 GENERAL FUND
CHILSON/SWARTHOUT RDS
M.36 TO PETWSVILLE
MILL AND HMA PAVE
7L49osl24l2020
000740
I
1
w
GL CodeApproved
$ 765,511.4$ (382,755.71)
.oad
oc",r-f
sEP 2 I 2020
Enteredq
Due
Total Due $ 382,755.70
r.** lNvolcE *r.*
LIVINGSTON COUNW ROAD COMMISSION
3535 Grand Oaks DriveHowell, Ml 48843-0000
Phone: 577-546-4250
0007
HAMBURG TOWNSHIPATTN: MICHAEL DOLAN, CLERK
P O BOX 1s7HAMBURG, MI48139.OOOO
489-06-1993 rEE ROAD
GREEN OAK TOWNSHIP
CITY OF BRIGHTONI,CRC CREDIT
lnvoice Numberlnvoice DateWork Order Number
71510912412020
001993
201 GENERAL FUND
LEE ROAD
CUL.DE-SAC AT WEST END TO BERRYWORD DR
I
$ 225,442.66$ (49,597.39)$ (51,851.81)$ (67, 632.80)Lb.t
eGL Code
Ap
Entered
Due Date
sEP 2 I 2020
-l-aa"*rf
$ 56,360.67Total Due
'l*r. INVOICE {.r.*
LIVINGSTON COUNTY ROAD COMMISSION
3535 Grand Oaks DriveHowell, Ml 48843-0000
Phone: 577-546-4250
0007
HAMBURG TOWNSHIPATTN: MICHAEL DOLAN, CLERK
P O BOX 157HAMBURG, MI48139-OOOO
459-739 HAMBURG ROAD
1CRC CRED]T
lnvoice Numberlnvoice DateWork Order Number
201 GENERAL FUND
HAMBURG RD
W]NANS LAKE TO BRIGHTON CITY LIMITS
MILLAND HMA PAVE
$ gsl, o95.8$ (473,547 .921
7t4809124/2O2O
000739
Pj.
q07
I3
\0I
GL CodeApproved
stP 2 I 2020
Entered 4laq
Due Date
00
0D
0s
3\&
l
Total Due $ 473,547.9
HAMBURG TOWNSHIP
HISTORICAL MUSEUM
Museum Receives $10,000 from
CARES Act Restart Grant Program
We’re happy to announce that, in early September, we received a substantial grant to help the museum recover from restrictions
placed on it during this COVID period. The funding is part of the federal CARES Act and funneled through the Michigan Economic
Development Corporation’s Small Business (and nonprofits) Restart Program.
We were given $10,000 to offset operational costs during the pan-demic; to reimburse expenses associated with preparing a safe en-vironment for visitors and volunteers; and to produce programming that encourages the public to return to our institution. We intend to
spend the money allotted for the third goal on designing and fabricating a temporary exhibit highlighting Hamburg Township’s
historic businesses as well as planning for a reworking of the museum’s fixed exhibits in response to residents’ interest — as revealed in our recent survey — in a more comprehensive
picture of township history.
October 2020
Voting for Board Applicants Starts Soon!
Our appeal for applications to fill open seats on the Historical Society Board was met with enthusiasm, and netted us six candidates that we’d like to present for
your consideration. A ballot describing the candidates’ backgrounds and qualifica-tions will arrive in your mailbox in early October. Please take the time to read it,
vote for your preferences, and return it by using the enclosed envelope or by dropping it off at the museum during visitor hours or through the mail slot to the left of the double doors at the main entrance. Your participation is appreciated!
Hamburg Township Historical Museum Street Address:
7225 Stone Street Hamburg, MI 48139
Mailing Address:
P.O. Box 272 Hamburg, MI 48139 810-986-0190
www.hamburg.mi.us/culture-recreation/hamburg_ historical_museum
hamburgmuseummichigan @outlook.com
Open 11 am-3 pm Wednesdays & Saturdays
HELP US PRESERVE AND PRESENT THE HISTORY OF HAMBURG. JOIN THE HISTORICAL SOCIETY!
Name_______________________________________________________Date_________________________
Address__________________________________________________________________________________
City________________________ State____________ Zip__________ Phone_________________________
Email address_____________________________________________________________________________
Annual Dues (circle your choice)
Individual $15.00 Business $40.00
Family $20.00 Life Membership $200.00
Student $2.00
Please make your check payable to the Hamburg Township Historical Society. Mail it with this form to P.O. Box 272, Hamburg, MI 48139 or drop it off at the Museum at 7225 Stone Street during business hours.
TEA ROOM UPDATE
Suzanne Hines and Pat Majher may have come up with a way to do a December
holiday tea that is socially distanced but still delicious! Watch this space for
news in November!
Hamburg Township Historical Society Board
George Weinhagen, President Suzanne Hines, Secretary/Treasurer Wayne Burkhardt Pat Corr, Membership Mary Culp Joyce Terry Ron Thybault Patricia Majher, Administrator
Next Meeting: Sat., October 17, 10 a.m. at the Museum
In Memoriam: Annette Koeble
In late September, we heard the sad news that
Hamburg Township Trustee (and liaison to our
Society Board) Annette Koeble passed away. Though
Annette’s tenure on our board was brief, her
contributions made an impact. We will miss her calm
demeanor, insightful comments, and unflagging
support for our institution.
Have you signed up yet for the Kroger Community Rewards program? The Hamburg Township Historical Museum can
reap the benefits, if you do! You must have a registered Kroger Plus card account online to be able to link
to the museum. For details, visit www.KrogerCommunityRewards.com.
HAMBURG TOWNSHIP
HISTORICAL MUSEUM
Survey Says... Thanks to all who completed the museum satisfaction survey over the summer!
We gained a lot of insight from your responses, particularly about what you liked/wanted to keep in the museum. (The number 1 and 2 answers were the
tearoom and the train gallery.) Your responses to the question about what aspects of history you’re most interested in brought some ideas to the fore
that we hadn’t focused on much in the past. (But we will going forward, now that we know what you prefer.) The most popular answers were lakes and the
Huron River; Native Americans; famous men and women; farming and milling; and railroads.
When asked about hours/days of operation, you overwhelmingly voted for Saturday afternoons. Enough people asked for evening hours during the week for us to consider adding one night of those, perhaps tied into a lecture series
or craft classes when COVID restrictions are eased.
September 2020
Society Board Application Deadline Is Extended
Thinking of applying for a seat on the Historical Society board? Now you have a little
extra time, as the deadline has been extended to September 15. As noted on the appli-
cation, the Society needs board members who can regularly attend meetings and events;
bring personal and/or professional expertise their role; lead a committee; and serve as an
ambassador and advocate for the organization in the community. If that description fits
you, email us for an application or print one out at hamburg.mi.us/culture-recreation/
hamburg_historical_museum. To ensure the app is returned in a timely manner, please
drop it off at the Museum from 11 am-3 pm on Wednesdays or Saturdays or in
the mail slot to the left of the double doors.
Have you signed up yet for the Amazon Smile program? The Hamburg Township Historical Society reaps the benefits, if you do! Amazon sends .05% of any eligible
purchases you make directly to our organization, which helps sustain the Museum. For details, visit www.smile.amazon.com.
Hamburg Township Historical Museum Street Address:
7225 Stone Street Hamburg, MI 48139
Mailing Address:
P.O. Box 272 Hamburg, MI 48139
810-986-0190
www.hamburg.mi.us/culture-recreation/hamburg_ historical_museum
hamburgmuseummichigan @outlook.com
Open 11 am-3 pm Wednesdays & Saturdays
HELP US PRESERVE AND PRESENT THE HISTORY OF HAMBURG. JOIN THE HISTORICAL SOCIETY!
Name_______________________________________________________Date_________________________
Address__________________________________________________________________________________
City________________________ State____________ Zip__________ Phone_________________________
Email address_____________________________________________________________________________
Annual Dues (circle your choice)
Individual $15.00 Business $40.00
Family $20.00 Life Membership $200.00
Student $2.00
Please make your check payable to the Hamburg Township Historical Society. Mail it with this form to P.O. Box 272, Hamburg, MI 48139 or drop it off at the Museum at 7225 Stone Street during business hours.
TEA ROOM UPDATE
We’ve decided to nix the Witches’ Hat Tea for October because COVID capacity re-
strictions prevent us from recovering the setup cost for this event. See you next year!
Hamburg Township
Historical Society Board
George Weinhagen, President Suzanne Hines, Secretary/Treasurer Pat Corr, Membership Wayne Burkhardt Mary Culp Joyce Terry Ron Thybault
Annette Koeble, liaison from the township board
Next Meeting: Sat., Sept. 19, 10 a.m. at the Museum
We’re back on Facebook! In mid-August, we launched a new Facebook page.
Look for us under Hamburg Township Historical
Museum, follow us, and share our posts
to get the word out!
Artifacts Needed for the New Exhibit
This fall, we’ll be installing a new display in our changing exhibits gallery. The theme? “Early Ingenuity: Businesses That Once Called
Hamburg Township Home.” To highlight the text, we’d like to include samples of the following objects: a crisply printed Hamburg Dairy milk bottle; a menu, placemat, and/or coaster from the Edelweiss
restaurant; parts that were manufactured at Brown-McLaren, Ham-burg Manufacturing, or Hoskins; and ads or postcards for the Lakeland Hotel or rentable cottages of that era.
If you’re willing to loan us any of these, please call the Museum at 810-986-0190.