doc 2 terms of tender

8/12/2019 Doc 2 Terms of Tender

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Government of the Cayman Islands Royal Cayman Islands Police Service (Marine Unit)

Design, Construction & Supply of Vessels ITTX444 TenderDoc 02 Terms of Tender

THE GOVERNMENT OF THE CAYMAN ISLANDS

Invitation to Tender

Tender No: RCIPS-MU T07/01

For: Procurement of four marine vessels toto be designed, constructed and suppliedto separate performance specifications

Client Agency: Marine UnitRoyal Cayman Islands Police Service

Delivered to: Port of George Town,Grand Cayman, Cayman Islands

Publication Date: 24 January, 2007


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Design, Construction & Supply of Vessels ITT Page 1 of 22X444 TenderDoc 02 FINAL Terms of Tender

CONTENTSTender documentation included with this Invitation to TenderElectronic Name of Documentation Page

Doc#

01. Advertisement 1

02. Invitation to Tender Document 1-22

Contents Page 1

Acknowledgement of Receipt of tender documents 2

Invitation to Tender 3-4

Standard Terms of Tender(with index page) 5-22

03. Appendices to Terms of Tender: 1-6

Appendix A: Particulars of Tenderer 1-3

Appendix B: General Guidelines for Assessing Financial Capability of Tenderer 4-5Appendix C: Evaluation and Scoring Scheme 6

04. General Conditions of Contract(with index page) with attached Schedules 1-30

General Conditions of Contract clauses 1-19

Second Schedule: Payment, Retention Money; Period of Completion for Vessels 20-21

Third Schedule: Performance Bond 22-25

Fourth Schedule: Liquidated Damages for Breach of Contract 26

Fifth Schedule: Letter of Acceptance, Acknowledgement of Acceptance, and

Contract Agreement Form 27-30

05. Tender Form and Tender Price Forms 1-6

Tender Form 1-2

Tender Price Form A: (for Group I Vessels) 3-4

Tender Price Form B: (for Group 2 Vessels) 5-6

First Schedules: Procurement Specification(with contents page) for:

06. Vessel #1: 36ft to 38ft Aluminium Rigid Inflatable (RHIB) 1-67

07. Vessel #2: 38ft Go-Fast Patrol Interceptor 1-

08. Vessel #3: 36ft Fast Patrol Vessel 1-

09. Vessel #4: 65ft Aluminium Patrol Launch 1-

10. Check List: Submission Data to be returned with a Tender:

A: Documents stated in the Terms of Tender and Appendices A to C

B: Documents stated in the Procurement Specification for Vessels #1 to 4


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ACKNOWLEDGMENT OF RECEIPT

(COLLECTED OR DOWNLOADED) OF

TENDER DOCUMENTS (MANDATORY REQUIREMENT)

TENDER NO: RCIPS-MU T07/01

FOR: Design, Construction and Supply of VesselsTO: Marine Unit, Royal Cayman Islands Police Service

COLLECTED OR DOWNLOADED BY:

________________________________________________________________________________(PRINT Name)

FOR AND ON BEHALF OF:

_________________________________________________________________________________(Name of Company)

Company Street Address: ________________________________________________________

Company Postal Address: ________________________________________________________

Company Tel or Cell & Fax: _________________________________Fax: ___________________

E-mail contact address: ________________________________________________________

Date Collected or Downloaded: ________________________

Please complete at time of collection, or download and return to the Project Manager by Fax to:

+1-345-945-0260 or E-mail to: [email protected]

This will enable any future Notices to Tenderers that are published on the website to be forwarded

directly to interested tenderers at the time of publication.

FORM TL/1


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INVITATION TO TENDER:

Invitation:1. The Government of the Cayman Islands [hereinafter called the Government] invitesyou to submit an economically most advantageous tender in competition for the design,

construction and supply of four marine vessels to separate procurement specifications for theMarine Unit of the Royal Cayman Islands Police Force described in the accompanyingdocuments.

Vessels to be procured:

2. Tenderers may tender for any one or more than one vessel described below. Thevessels are more particularly described in the First Schedule Procurement Specification for eachof the numbered vessels. The vessels to be procured [hereinafter called the Works] are as

follows:

Group 1 Vessels:

Vessel #1: 36ft to 38ft Aluminium Rigid Inflatable (RHIB), and

Vessel #2: 38ft Go-Fast Patrol Interceptor.Group 2 Vessels:

Vessel #3: 36ft Fast Patrol Vessel, and

Vessel #4: 65ft Aluminium Patrol Launch.

Place and date for the return of tenders:

2. Tenders must be completed, signed and addressed to: The Central Tenders Committee,c/o Portfolio of Finance and Economics, Government Administration Building, Grand Cayman

KY1-9000, Cayman Islands, and returnedto the:Cashiers Booth, Treasury Department, Front Foyer, Government Administration Building,Elgin Avenue, George Town, Grand Cayman, Cayman Islands,

for collection of a receipt acknowledging date and time of delivery and the number of packages

delivered, no later than 13:15 hrs ESTfor:

Group 1 Vessels on: Friday 2 March, 2007, and forGroup 2 vessels on: Friday 16 March, 2007

Documents included with this tender:

4. The following documents are included with this invitation:

Invitation to Tender dated January, 2007Acknowledgement of receipt of tender documentsStandard Terms of Tender

Appendix A: Particulars of Tenderer

Appendix B: Guidelines for Assessing the Financial Capability of Tenderers

Appendix C: Evaluation and Scoring SchemeGeneral Conditions of Contract

Second Schedule: Payment and Retention Money,

Third Schedule: Performance Bond,


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Fourth Schedule: Liquidated Damages for Breach of Contract,

Fifth Schedule: Letter of Acceptance, Acknowledgement of Acceptance

and Contract AgreementTender and Tender Price Forms A & B

First Schedule(s): Procurement Specification for vessel #1,

Procurement Specification for vessel #2,Procurement Specification for vessel #3,

Procurement Specification for vessel #4


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STANDARD TERMS OF TENDER

INDEX Conditions

Part A: Instructions to Tenderers

Governments Representative 1

Tenderers Submissions 2 - 12

Price to Include 13

Sub-letting and Assignment 14 - 15

Tendering Regulations 16 - 17

Conflicts of Interest 18

Definitions 19

Notices to Tenderers 20 - 22

Alternative Tenders 23

Notification of Award and Acceptance of a Tender 24 - 29

Part B: Qualification of Tenderer

Suppliers to Submit Qualification Submission Data 30 - 32

Part C: Information to be provided by the TendererRequested information to be returned with a Tender 3334

Financial Information to be Provided 35

Tenderers Organisational Structure 36

Appendix information from

Procurement Specification for Tendered Vessels 37

Part D: Documents/Drawings to be submitted with a Tender

Technical Specification 38

Content of Technical Specification 39

Drawings and Documents for each Vessel Offered 40

Continued


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Part E: Tender Evaluation and Clarification

Clarification of Submitted Data 41 - 42

Tender Recommended for Acceptance 43

Evaluation Stages and Scoring Scheme 44

Screening and Comparison Stage 45

Price, Quality and Period of Completion Stage 46

Short listed Tenderers under Active Consideration 47

Financial Capability Stage 48


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Part A: Instructions To Tenderers:

Governments Representative:

1. The Government nominates the Commissioner of Police or any person acting for

him (hereinafter called the Commissioner) as the Governments representative. The

Commissioner has appointed a Project Manager (hereinafter called the Project Manager) as

his representative from whom all instructions will be sought including any questions in

connection with this invitation. The Project Manager shall be Superintendent Michael

Needham, Marine Unit Royal Cayman Islands Police Service [RCIPS-MU] who may be

contacted byFax: +1-345-945-0260 or by email to: [email protected].

Tenderers Submissions:2. Any general queries or uncertainties of interpretation arising from the tender

documents should be brought to the attention of the Project Manager in writing at the earliest

opportunity and well before the date for the return of the tender. Queries will only be accepted

up to 48 hours prior to the closing time for the return of tenders.

3. Your tender should be submitted on the form of Tender and Tender Price Forms A

and/or B. Any obvious errors in pricing or errors in arithmetic will be dealt with as stated in the

form of Tender.

4. You are required to keep your tender confidential and not to divulge to anyone, even

approximately, what your tender price is or will be. The sole exception to this is information

you may have to give to your insurance company or broker in order to compile your tender, but

you must stress to them that this information is given in strict confidence.

5. You must not make any arrangements with anyone else about whether or not they

should tender, or about their or your tender prices or terms and conditions. You may however,

obtain any necessary subcontract quotations.

6. No tendering expenses will be reimbursed by the Government.


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7. Tenders received late will not be given further consideration unless due to genuine

postal delays. If the tender is qualified it may be set aside, or you may be required to withdraw

the qualification without amending your offer.

8. Your form of Tender with all relevant documents should be submitted in a sealed

envelopment prominently marked Tender RCIPS-MU T07/01. The envelopes should not bear

any indication of the identity of the tenderer.

9. Tenderers evaluation scores, more particularly described in Part E of these Terms of

Tender, will be appropriately affected if the tenderer does not include in the submission

documentation all the information required by the tender documentation.

10. For each vessel design, the tenderer is required to submit one hard copy of all the

documents to be submitted, plus one electronic copy on a CD [using MS Office Professional

Edition 2003 and Auto CAD 2006 or Adobe Photoshop 6.0] of all the submitted documents

relating to each vessel tendered, according to Part C and D of these Terms of Tender and

conforming to the requirements of the Procurement Specification for each vessel and any

proposed variations.

11. Tenderer should complete and submit the Financial and Technical Information as

required by Appendix A and note the content of Appendix B both attached hereto.

12. The tender shall remain open for consideration for 56 days from the date for the

return of the tender.

Price to include:

13. The tender price stated in the form of Tender shall:

1. include those items that are required to be quoted separately, and

2. be deemed to be include any item not separately priced and if requested to price the

items the tenderer shall provide a price and identify where the tender shall be

adjusted so as to not alter the total price, and


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3. include for all fluctuations in his costs and expenses whatsoever their nature, and

4. NOT include in his rates for any import or customs duties or port or landing charges

in connection with the importation of the vessels into the Cayman Islands.

Sub-letting and Assignment:

14. Except where the Government accepted a sub-letting proposal prior to the award of

the Agreement the Contractor shall not sub-let any part of the Agreement without the prior

written consent of the Project Manager. The tenderer shall provide such details of any

subcontractor he wishes to engage as the Project Manager may require.

15. The Contractor shall not, without the consent in writing of the Project Manager,

assign or transfer the Agreement, or any part, share or interest under it. No sum of money to

become payable under the Agreement shall be payable to any person other than the Contractor

without the Project Managers written consent.

Tendering Regulations:

16. In the Cayman Islands, the process of public procurement is regulated by Part 9 of

the Financial Regulations (2004). This invitation to tender has been prepared to accord with

these Regulations.

17. The objective of this invitation is to provide an open, fair and competitive

environment, having a transparent and publicly auditable mechanism with a declared basis for

the evaluation of tenders to determine the most economically advantageous tender. The process

takes into account the overriding requirement to ensure value for money for the Government

and no longer considers only the lowest price. Accordingly, the process is designed to detect

those tenders considered abnormally low or high which will be scored according to the

predetermined matrix prescribed in Section F of these terms of tender.

Conflicts of Interest:

18. The tenderer is required to disclose at the time of submitting his tender in a written

and signed statement to the Government such interests which could under any circumstances be

construed either to reflect upon his integrity or on the integrity of any person on the tenderers

proposed team or be perceived as a conflict of interest if employed as a tenderer on this Project.


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Definitions:

19. In these Standard Terms of Tender, unless the context otherwise requires:

Programmemeans the detailed project plan submitted prior to acceptance of the tender and

reviewed and commented upon at the time by the Project Manger, as it may be amended from

time to time;

most economically advantageous tendermeans the tenderer that attains the highest score after

evaluating the criteria in the manner described in the Conditions within Section F of these

Terms of Tender;

"Commencement Date" means the the date stated in the Letter of Acceptance when the

completion period, as defined in the Programme and as stated in the form of Tender, shall

commence;

Terms of Tender means the the Standard Terms of Tender issued by the Government under

this invitation to tender.

Notices to Tenderers:

20. All Tenderers, including those who download the invitation documentation from the

internet, must complete the attached Acknowledgement of Receipt of Tender Documents

[hereafter called the Acknowledgement] and either return to RCIPS-MU at the time of

collection, or email or fax the completed acknowledgement to the Project Manager in a timely

manner.

21. Any subsequent Notice to Tenderers issued by the Project Manager will be published

on the Internet atwww.gov.ky/rcips/tendersand be emailed to those whose Acknowledgement

and email address has been received by the Project Manager.

22. Additionally, tenderers are advised to visit the above web-site address at regular
http://www.gov.ky/rcips/tendershttp://www.gov.ky/rcips/tendershttp://www.gov.ky/rcips/tendershttp://www.gov.ky/rcips/tenders


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intervals during the tendering period to identify any new Notices to Tenderers or other updates

that may have been published.

Alternative Tenders:

23. If any tenderer proposes to submit a tender subject to any variation of the

Procurement Specificationfor any vessel, it shall be submitted by way of a separate tender, in a

separate envelope, clearly marked ALTERNATIVE TENDER for RCIPS-MU T07/01 and

addressed and delivered as required by Condition 3 before mentioned and shall be deemed to

conform with these Terms of Tender.

Notification of Award and Acceptance of a Tender:

24. Tenderers will be notified in writing by the Chairman of the Central Tenders

Committee [CTC], after tenders have been evaluated and a report considered and accepted by

the CTC, of the name of the tenderer(s) whose tender(s) will be accepted by the Government

and the amount of that tender. Such notification shall be subject to the issue of the Letter of

Acceptance from the Project Manager.

25. No variation of the General Conditions or Procurement Specification will be

considered after the tender has been accepted and the Letter of Acceptance issued, except where

any such variation is expressly provided for by the General Conditions.

26. The Government does not bind himself to accept the lowest or any tender.

27. When the approval to accept a tender has been issued by the CTC, the Project

Manager shall, within 3 days, issue his Letter of Acceptance to the Contractor. Upon receipt of

the Letter of Acceptance by the Contractor, he shall, within 3 days, sign and return the

Acknowledgement of Acceptance form to the Project Manager.

28. Within 14 days of the date of the Letter of Acceptance the Contractor shall enter into

a Contract Agreement with the Government in the form prescribed in Fifth Schedule. It being

understood that the name of the Contractor on the Agreement shall be in the name of the

tenderer as it appears on the tender form.


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29. Upon receipt of the Letter of Acceptance the Contractor shall furnish a duly executed

Performance Bond for the full and proper performance of his duties and obligations under the

Agreement as stipulated in the Third Schedule and Clause 15 of the General Conditions. The

amount of the Bond is stated in the Third Schedule to the General Conditions.


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PART B: QUALIFICATION OF TENDERER:

Suppliers to submit qualification submission data:

30. The Government invites tenders from suitably qualified Suppliers who can

demonstrate, by the submission of relevant and verifiable qualification submission data, that

they are companies or shipyards that:

1. possess a verifiable past record of design experience and vessel building capability,

and can demonstrate their capability and experience in the project management of the design,

construction and equipping of vessels similar to those described in Condition 2 (Vessels to

be Procured) of these Terms of Tender;

2. is fully qualified technically and possess the relevant experience and project

management capability to design, construct and equip vessels and provide warranty services;

3. is financially solvent and in good financial standing and can provide the Performance

Bond stipulated in the Third Schedule;

4. has a verifiable record of being pre-approved suppliers of law enforcement vessels to

the US Government or similar other jurisdictions;

5. have suitably qualified and experienced naval architects, marine engineers, ship

designers, equipment installers, shipyard supervisors and quality control and quality

assurance personnel available either in-house or outsourced to be engaged on these vessels.

in accordance with the these Terms of Tender and attached Appendices, the General Conditions

and attached Schedules and those Conditions stipulated in the Procurement Specification for

each vessel.

31. Along with the return of the tender the tenderer must produce verifiable evidence, such

as abankers letter, that the tenderer is capable of furnishing the Performance Bond mentioned in

Condition 29 above.

32. Failure to adequately and fully provide any submission data required to be returned with

a tender or requested clarifications to submitted data subsequent to the return of a tender will affect

tender evaluation scores.


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PART C: INFORMATION TO BE PROVIDED BY THE TENDERER:

Requested information to be returned with a tender:

33. Tenderers must ensure they fully understand the quality of information, documentation,

calculations and drawings required to be provided when submitting a tender. There is no obligation

on the Government or the Project Manager to request additional information during the tender

evaluation stage. The prime responsibility lies with the tenderer to appropriately submit all relevant

and requested information when submitting a tender. It being understood that tenders under

consideration are under technical appraisal and, where necessary, clarifications may be required

from the tenderer.

34. Tenderers are required to provide the following information with the return of a tender:

1. all submission information as stipulated in these Terms of Tender;

2. information required by Appendices A & B to these Terms of Tender;

3. information stipulated in Chapter 2 of the Procurement Specification for each vessel;

4. copy of their Certificate of Incorporation and Memorandum and Articles of

Association or other documents evidencing current business status.

Financial information to be provided:

35. Tenderers shall provide, at the time of submitting their tender, financial information,

relating to the organisation submitting the tender, for assessment of their financial capabilities in

accordance with Appendix B attached hereto. It being understood that the requested financial

information shall be part of the qualification submission data required from tenderers to allow the

Project Manager to complete his evaluations and recommend acceptance of a tender.

Tenderers organisational structure:

36. Organisation structure (in the form of an organisational chart) showing lines of

responsibility of the key personnel involved in this project, including but not limited to those

identified in Condition 30.5 above and Appendix Bto these Terms of Tender.

Appendix information from Procurement Specification for tendered vessels:

37. Information required in Appendix 2Table APP 2.3, Appendix 9 and Appendix 10of

the Procurement Specification for each vessel.


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PART D: DRAWINGS & DOCUMENTS TO BE RETURNED WITH A

TENDER:

Technical Specification:

38. The tenderer shall submit a comprehensive Technical Specification, prepared by the

shipbuilder, for the vessels tendered. Such specifications shall contain all the necessary

information for the Project Manager to evaluate a tender. The offered vessel or vessels and its

outfitting/equipment shall be compared with the requirements contained in the attached

Procurement Specification for the each vessel being procured under this invitation. The submitted

Specification shall clearly indicate, for all machinery, electrical items, electronic equipment,

windows, doors, hatches, outfitting equipment, mooring equipment and cabin furnishing, furniture

and fixtures, the makers name, and contact information [tel #,fax # and email address].

Content of Technical Specification:39. The content of the Technical Specification shall accord with the requirements of

Condition 38 above and consist of two principal sections and contain relevant and informative

submission data as required by the subject headings mentioned below:

A. Construction Specification:containing at a minimum the following data:

1 General arrangement and layout.

2 General design and construction scantlings details.

3 Weight and centre of gravity estimate.

4 Warranty and details of the shipyard providing support during warranty period.

5 A construction Programme in the form of a Bar Chartshowing the start, duration

(time periods) and end dates for the various stages and main events during the

design, construction and delivery of the vessels including the Stages of

Development defined in the Second Schedule to the General Conditions when

installment payments become due.

6 Endurance and petrol tank capacity.

7 Electrical installations.


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8 Communication and electronic equipment.

9 Navigational equipment.

10 Painting.

11 Spares.

B. Supply Specification: which should, for each one of the Guideline Requirements

stipulated in Chapter 3 of the Procurement Specification for each vessel, address how

the tenderer would comply or, if not complying, reasons for providing the alternative

offers. This can be done by completing the itemised summary of alternative offers by

tenderers in the form given in Appendix 10of the Procurement Specification for each

vessel.

Drawings & documents for each vessel offered:

40. The following drawings and documents shall be submitted for each tendered vessel.

The submitted drawings shall be indicative as well as suitably informative, of the major items of

the offered design(s). All construction drawings and calculations should be prepared

professionally by qualified persons and signed-off by the Person of Record. Adequately detailed

construction drawings and schedules shall be submitted for approval by the dates stated in theContractors Programmeand agreed with the Project Manager.

A. Hull

(i) General arrangement plan.

(ii) Tank capacity plan.

(iii) Major structural construction plans including midship and bulkhead sections,

construction profile and deck plan, shell expansion plan, etc.

(iv) Power/speed estimation and curve for the design at sea trial displacement.

Sea trial records with power curve plotted for sister vessels OR model tank test

report of the proposed design.


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(v) Painting schedulestandard of surface preparation, type of paint and

method of application, etc.

(vi) Estimated stability results of conditions assessed against required criteria.

Details of computer programme used should also be submitted.

(vii) List with details for navigational/communication equipment, deck equipment,

outfitting, furniture, etc. offered.

B. Machinery

(i) Petrol outboard engines offered must be accompanied by supporting details.

(ii) Manufacturersengine characteristics information.

(iii) Engine dry weight and overall dimensions.

(iv) Engine mounting arrangement plan.

(v) Steering control console and integrated remote engine monitoring andinstrumentation system.

(v) Calculations for required petrol capacity to meet specified endurance.

(vi) Lists of spares as described in Chapter 3, condition 2.28 and 2.29:Appendices 7 and 8of the relevant Procurement Specification).

C. Electrical and Electronic Equipment (if applicable)

(i) Details & catalogues of electrical, electronic and communication equipment.

(ii) Electrical load calculation with battery chargers.

(iii) Schematic layout of electrical circuits.

D. Other

(i) Full details of established repairing / servicing / yard facilities capable ofservicing all aspects of the vessel during the warranty period.

(ii) A description and photographs of the Organisationsworkshop facilities

(iii) Any other information as required by the tender invitation documents.


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PART E: TENDER EVALUATION AND CLARIFICATION:

CLARIFICATION OF SUBMITTED DATA:

41. The Government reserves the right during the technical appraisal, evaluation and

clarification stages to enter into communication with any tenderer, for which written confirmations

or replies will be required, to clarify any matter that may have been submitted by the tenderer in

order to score more appropriately any of the submission data required by these Terms of Tender.

42. Any tender clarification that may take place shall not be considered a tender

negotiation but shall be deemed a clarification in areas of uncertainty in the submission data.

TENDERER RECOMMENDED FOR ACCEPTANCE:

43. Subject always to the final approval of the Commissioner of Police, the tenderer

recommended for acceptance will be the tenderer who attains the highest total score after

evaluating and scoring the submission data in accordance with the a predetermined scoring matrix

and the scoring scheme described hereafter.

EVALUATION STAGES AND SCORING SCHEME:

44. The Project Manager shall appoint an Evaluation Committee who shall:

1 Evaluate and score the tender applying the following stages:

i. A Screening and Comparison stage,

ii. A Price, Quality and Period of Completion stage, and

iii. For the short-listed tenderers as defined in Condition 46. 7 hereafter, a final

Financial Capability stage.

all described hereafter and shown diagrammatically in Appendix C Evaluation and Scoring

Scheme attached hereto.

2 All criteria that are to be evaluated will have weightings according the Evaluations

Committees opinion of importance, which are not for publication. These weightings will

be on a 1-5 scale and apply to all scored items except those in the Price and Completion

stage, where scores are locked to the percentages declared.


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All evaluated and weighted criteria will use the following Score Guidance method, except

where noted in this Condition:

i. Clearly meets criteria / Acceptable 9 points

ii. Mostly meets criteria / Acceptable / 6 points

iii. Somewhat meets criteria / Unacceptable 3 points

iv. Barely meets criteria / Unacceptable 1 point

3 Prior to evaluating and scoring tender submissions all tenderers data shall be

considered on a like-for-like basis to remove selection bias. Accepted tender practice

applies such as checking the completeness of the submissions, qualification data, and

arithmetical correctness including compliance with mandatory requirements.

SCREENING AND COMPARISON STAGE:

45. In the Screening and Comparison stage, the tenderers submission data will be

evaluated on the main criteria tabulated below:

Description Essential Requirements

A. Technical capability of the

shipyard.

1. Shipyard facilities, acceptable design,

construction and project management capabilities

and past and present experience in building

vessels of similar performance capabilities;

2. Capable of fulfilling the warranty obligations for

the vessel(s).

B. Essential technicalrequirements of the vessel(s)

on offer.

1. Proven successful design, i.e. a vessel ofsubstantially similar design is already in service,

or the design is based on model tank test or

modification from similar design;

2. Compliance with the principal particulars of the

vessel offered as specified in the ProcurementSpecification.

The score assigned to these criteria is 100 Points. There is no minimum pass score to be achieved.

However, mandatory requirements will need to be complied with in order to pass this Screening and

Comparison stage.


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3. Each of the quality criteria in Condition 46.2 will further be divided into a number of

quality elements. To calculate the quality score for each of the quality criteria, the following

formulae will be used:

Quality score = (M x Q) / Q m a x

where: M is the maximum quality score of each quality criterion

Q is the individual total weighted quality points

Q m a x is the highest weighted quality points among all tenderers

4. The final quality score is obtained by summing up the quality scores for the above

mentioned quality criteria.

5. To ensure a minimum level of quality is achieved, any tender with a final quality score

of less than 20 points will NOT be short-listed for Financial Capability evaluation.

6. To assign the Period of Completion score, the Period of Completion in respect of the

vessels as stated on the Tender Price Form A and Form B shall be scored as a percentage of

the 20 points assigned to this criteria as listed below. The preferred [but not mandatory]

Periods of Completion in respect of the vessels to be procured are stated in Part C of the

Second Schedule to the General Conditions:

a. Preferred period of completion for each vessel: 100.0% of assigned score

b. 1-4 weeks longer than preferred period: 85.0% dittoc. 1-2 months longer than preferred period: 75.0% dittod. 2-3 months longer than preferred period: 60.0% dittoe. Over 3 months longer than preferred period: 40.0% ditto

f. 1-2 weeks shorter than preferred period: 105.0% dittog. 2-4 weeks shorter than preferred period: 110.0% dittoh. 1-2 months shorter than preferred period: 120.0% ditto

i. 2-3 months shorter than preferred period: 90.0% dittoj. Over 3 months shorter than preferred period: 50.0% ditto

SHORT LISTED TENDERERS UNDER ACTIVE CONSIDERATION:

47. At this stage all tenderers scores will be tabulated and totaled to identify those

tenderers that will be short-listed for under active consideration for the Financial Capability


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Stage. At lease one and no more than three tenderers will be short-listed for the next and final

stage. The number of short-listed tenderers will depend upon the scores achieved and the

differential between these scores. It is probable at this stage an interim report to the Central

Tenders Committee will be made to seek stage approval to the evaluation process to date and

approval of the short listed tenderers.

FINANCIAL CAPABILITY STAGE:

48. Tenderers will then be assessed for their financial capability as follows. For more

details refer to Appendix B attached hereto. The score assigned to these criteria is 100 Points.

NOTE: The minimum passing score is 50 Points.

Description Essential Requirements

Financial

capability of

the tenderer.

1. 10% rule for Capital Employed, and2. 10% rule for Working Capital.3. Net tangible assets, the results of liquidity or quick

asset ratio analysis

4. Ability to generate capital for the Works

1. The essential requirements listed above will also be scored in accordance with

Condition 44. 2.

In accordance with Condition 43, scores for all stages will be totaled to identify the highest scoring

tenderer. The tenderer who achieves the highest total score shall be recommended for acceptance

by the Evaluation Committee, subject always to the approval of the Commissioner of Police.

End of Standard Terms of Tender