Divisional Review, Part 2October 28, 2013

Financial and Business Plan

Overview

EfficienciesComparative Core Service

Reviews

Service Plan Resilience

2006 2007 2008 2009 2010 2011 2012

0

500

1000

1500

2000

2500

Salary Non-Salary

Total

Youth 353,329 4,650 357,979

Info Services 785,801 31,340 817,141

Technology & Communications

689,994 183,800 873,794

Technical Services

474,275 63,000 537,275

Circulation 557,335 -0- 557,335

Maintenance 203,270 146,900 350,170

Admin 369,825 89,950 459,775

District Total 3,433,829 519,640 3,953,469

Third Party 33,936 113,980 147,916

Grand Total 3,467,765 (84.55%)

633,620(15.45%)

4,101,385

2013 Library Operating Expenditure Budget

20122011 2013 2014 2015

Annual Business Plan 

PlansStrategic Initiatives Plan

Operating PlanCapital Plan

 

BudgetsOperating Budget

Capital and Project Budgets 

ReportsAnnual Report

Mid-Year Operating Plan and Strategic Initiatives Progress Report Year End Strategic Accomplishments Report

Quarterly and Year End Financial ReportsQuarterly and Annual Performance Statistics

Comparative Core Service

Reviews

Integration of District/Library

functions

X Reduce or eliminate programs and outreach

2012 Direct Program CostsAudienc

e#

servedHard Cost

Staff Cost

Total Cost

3rd Party

Funding

District

Funding

Volunteer

hours

District $/particip

ant

Youth

Early Years & Kids

18,166 17,078 24,499 41,577 19,312 22,265 192 $1.23

Teens 535 3,045 3,344 6,389 3,700 2,689 60 $5.03

Adult

Culture & Learning

5,149 6,006 20,309 26,315 5,858 20,457 In-kind $3.97

Music 2,298 27,837 5,555 33,392 33,392 -0- -0-

Digital 667 -0- 2,771 2771 -0- 2,771 $4.16

Total 26,815 53,966 56,478 110,444 62,262 48,182 252 $1.80

Core Value: • Sustainability

Strategic Priorities:• Manage Resources

Wisely• Deliver Service

Excellence• Tell Our Story

Library Efficiency Objectives

• Purchase collaboratively• Deliver services through resource sharing models• Cultivate in-kind contributions• Foster volunteer opportunities

• Seek grant funding• Support fundraising

• Reuse, repurpose, and recycle materials and resources• Reduce water and energy consumption

Departmental Initiatives

Process Improvement

ReviewsResource

Consumption

Resource Sharing

Resource Consumption

2006 2007 2008 2009 2010 2011 2012

0

500

1000

1500

2000

2500

2006 2007 2008 2009 2010 2011 2012

0

50

100

150

200

250242.7

151.2133

151.9141.9

181.8

121.9

2006 2007 2008 2009 2010 2011 2012

0

500

1000

1500

2000

25002408

18871723

16601594 1558

1480

Resource Consumption

50% reduction in gas usage (gigajoules)

39% reduction in power usage (kilowatts)

Utility ExpendituresUtility Expenditures 2006-2012

2006 2007 2008 2009 2010 2011 2012 $-   

 $10,000 

 $20,000 

 $30,000 

 $40,000 

 $50,000 

 $60,000 

 $70,000 

 $80,000 

 $90,000 

39% decrease in utility expenditures

Utility ExpendituresUtility and Technology Expenditures 2006-2012

2006 2007 2008 2009 2010 2011 2012 $-   

 $20,000 

 $40,000 

 $60,000 

 $80,000 

 $100,000 

 $120,000 

 $140,000 

 $160,000 

Process Improvement ReviewsAutomation

Process Improvement ReviewsWorkflow Analysis

Document •Steps in the process•Duration of each step•Sequence of steps

Analyze •Staff expertise requirements•Workflows•Costs and benefits

Decide •Steps/functions to eliminate•Steps to automate

Workflow Analysis: Communications

Pre Review Post Review

InterLINK Federation

82 locations in 18 Lower mainland library systems

5,943,195 print volumes

6,865,178 physical items

• Resource sharing

• Consortial purchasing

• Grant funding

• Staff development

Resource Sharing

InterLINK World Languages Project

Process Improvement

Reviews• Circulation functions

Resource Consumption

• Light sensors• Solar panels• Paper

Resource Sharing

• Direct patron requests

Opportunities

Service Plan Resilience

Budget Constant

Continued implementation of sustainability initiatives

Budget Increase (+5%)

Increases to• Staffing• Service

Delivery

Budget Decrease (-

5%)

Reductions to• Staffing• Operating

hours• Service delivery

Service Plan Resilience

Thank you for your support of our library

Questions?