district of peachland regular council meeting … · who holds or is being considered for a...

DISTRICT OF PEACHLAND

REGULAR COUNCIL MEETING AGENDA

Council Chambers – Community Centre

4450-6th Street Peachland

Tuesday, January 26, 2016 at 7:00 P.M.

Mission Statement Our Mission is to provide our taxpayers, residents and businesses with affordable quality services and to keep them apprised of and engaged in District affairs by conducting ourselves in a transparent way

Page

1. CALL TO ORDER

2. AMENDMENTS TO THE AGENDA

3. APPROVAL OF THE AGENDA

4. PRESENTATIONS & DELEGATIONS

5. ADOPTION OF MINUTES

A. Regular Council Meeting held Tuesday, January 12, 2016.

3 - 7

B. Special Council Meeting held Tuesday, January 12, 2016.

9

6. UNFINISHED BUSINESS

7. COMMITTEE & STAFF REPORTS

A. Minutes to be received for information:

COTW Meeting held Tuesday, January 12, 2016.

Peachland Economic Development Committee held Thursday, November 12, 2015

Mayor's Task Force on Climate Change held Wednesday, November 25, 2015.

11 - 20

B. Councillors' Committee Reports

C. COTW Summary

1 Action item Information Request for a Detailed Account of Education Expenditures for Exempt Staff 2015

21

of 48

ADMINISTRATION & FINANCE

A. Revenue Anticipation Borrowing Bylaw No. 2123, 2016. Final Reconsideration and Adoption

23 - 25

9. PLANNING & DEVELOPMENT

10. PUBLIC WORKS

A. Westbank First Nations - January 2016 Forest Stewardship Plan

Information Sharing Package Request for Decision

27 - 41

11. COMMUNITY SERVICES AND RECREATION

A. Peachland Events - Agreeements

Request for Decision

43 - 44

B. Fire Hall Roof Replacement

Request for Decision

45 - 46

12. MAYOR & COUNCILLORS' REPORTS

13. NOTICE OF MOTION

14. CORRESPONDENCE

14.1 For Action:

14.2 For Information:

A. Regional District of the Central Okanagan

Re: Regional Board Meeting Highlights

47 - 48

15. OTHER BUSINESS

16. QUESTION PERIOD

17. ADJOURNMENT

Polly Palmer Corporate Officer January 21, 2016.

of 48

THE CORPORATION OF THE DISTRICT OF PEACHLAND

Regular Council Meeting Minutes Held Tuesday, January 12, 2016 at 7 PM

In the Council Chambers – Community Centre

PRESENT: Mayor Fortin, Councillors Condon, Cunningham, Kent, Schierbeck, Thom and Vucinovic CAO Elsie Lemke Corporate Officer Polly Palmer Director of Finance Doug Pryde Director of Operations Joe Mitchell Director of Planning Cory Gain Members of the Public Members of the Media

ABSENT: Nil.

CALL TO ORDER

Mayor Fortin called the meeting to order at 7:00 p.m.

AMENDMENTS TO THE AGENDA

Nil

APPROVAL OF THE AGENDA

MOVED by Councillor Schierbeck, SECONDED by Councillor Kent: RC-12/01/16-001 THAT the agenda be approved as presented

CARRIED. PRESENTATIONS & DELEGATIONS

WESTSIDE REGIONAL WASTE WATER TREATMENT PLANT SERVICE REVIEW AND BIOSOLIDS MANAGEMENT PLAN

Manager of Environmental Services at RDCO, Peter Rothheisler introduced Tim Phelan of Opus Dayton Knight who gave a presentation to Council regarding the Westside Regional Wastewater Treatment Plant Service It was explained that an assessment was conducted on the Westside Regional Wastewater Treatment Plant for long term (50 year) planning on 3 key objectives: 1. Evaluating the current wastewater treatment process to identify

opportunities for improvement of the current to long term (30- 50 years) through process or operational change;

2. Provide the life expectancy of the current site and review potential new sites

that should be considered after the current site has reached maximum capacity or a critical social or environmental threshold that presents future use or expansion; and

3. Complete a cost of service review to identify if there are opportunities to

reduce cost and improve service through changes in process, operation, management, or governance

AGENDA ITEM # 5.A.

Regular Council Meeting held Tuesday, January 12, 2016. of 48

Regular Council Meeting Minutes January 12, 2016 Page 2

WESTSIDE REGIONAL WASTE WATER TREATMENT PLANT SERVICE REVIEW AND BIOSOLIDS MANAGEMENT PLAN- CONTINUED

Discussion ensued relative to:

Capacity for growth and development o 2.5% per year growth forecast

Submarine trunk line capacity o More than 50% capacity left in the trunk line

Second Treatment Plant projected in the year 2065

Adequate funding o An evaluation will begin this year

Regional solids are currently being trucked to OK Ranch in Clinton, BC Hugh Hamilton from Associate Environmental presented a draft Biosolids Management Plan for the Regional District of Central Okanagan. The 20 year plan is to help guide governance, decision-making, and operational and financial planning. How can you beneficially re-use the biosolids. Biosolids can be beneficial to agriculture and environment. Overview – Biosolids Management Plan

Goals

Regular and Major milestones

Criteria for decision-making

Unforeseen events

Consultation, communication, education

Research collaboration (e.g. UBCO) Discussion ensued relative to:

Farming standards exempt biosolids from organic matter

Methods to extract metals, from biosolids in order to be more useable is very costly

Communities surrounding Peachland compost their biosolids, some produce a commercial product Ogo-Grow

Waiting for Organic Matter Recycling Regulation (OMRR) to make their final decision

MOVED by Councillor Schierbeck, SECONDED by Councillor Condon: RC-12/01/16-002 THAT the Westside Regional Wastewater Treatment Plant Service review dated December 23, 2015, and the Draft Biosolids Management Plan dated December 23, 2015 submitted from the Regional District of the Central Okanagan be received for information

CARRIED.

ADOPTION OF MINUTES

REGULAR COUNCIL MEETING MINUTES

MOVED by Councillor Schierbeck, SECONDED by Councillor Kent: RC-12/01/16-003 THAT the Regular Council meeting minutes held Tuesday, December 8, 2015 be approved as presented

CARRIED.

SPECIAL COUNCIL MEETING MINUTES

MOVED by Councillor Schierbeck, SECONDED by Councillor Thom: RC-12/01/16-004 THAT the Special Council Meeting minutes held Tuesday, December 8, 2015 be approved as presented

CARRIED.

AGENDA ITEM # 5.A.



UNFINISHED BUSINESS

COMMITTEE & STAFF REPORTS

MINUTES TO BE RECEIVED FOR INFORMATION

MOVED by Councillor Kent, SECONDED by Councillor Vucinovic: RC-12/01/16-005 THAT the COTW Meeting minutes held Tuesday, December 8, 2015 be received for information

CARRIED.

COUNCILLORS' COMMITTEE REPORTS

Nil.

DEPARTMENT REPORTS FOR THE MONTH OF DECEMBER

MOVED by Councillor Schierbeck, SECONDED by Councillor Condon:

RC-12/01/16-006 THAT the following Department Reports for the month of December be received for information:

Community Services

Corporate Services

Fire and Rescue Services

Operations

Planning and Development Services CARRIED.

ADMINISTRATION & FINANCE

2016 REVENUE ANTICIPATION BORROWING BYLAW NO. 2123, 2016

Director of Finance, Doug Pryde presented 2016 Revenue Anticipation Borrowing Bylaw No. 2123, 2016 for the first three reading considerations MOVED by Councillor Schierbeck, SECONDED by Councillor Thom:

RC-12/01/16-007 THAT Council give first, second and third readings to Revenue Anticipation Borrowing Bylaw No. 2123, 2016

CARRIED.

LEGAL SERVICES APPOINTMENT

CAO, Elsie Lemke presented a report regarding the appointment for the provision of legal services. Discussion ensued relative to the length of the 5-year term MOVED by Councillor Schierbeck, SECONDED by Councillor Condon:

RC-12/01/16-008 THAT Council appoint the law firm of Young Anderson Barristers & Solicitors for provision of professional legal services to the District of Peachland for the years 2016-2020

CARRIED. Mayor Fortin OPPOSED.

Councillor Vucinovic OPPOSED.

PLANNING & DEVELOPMENT

PUBLIC WORKS

AGENDA ITEM # 5.A.



COMMUNITY SERVICES AND RECREATION

MAYOR & COUNCILLORS' REPORTS

COUNCILLOR THOM

Councillor Thom reported that he attended:

District Christmas Party

Volunteer and organized the 2nd Annual Christmas Dinner at the Legion (hosted by the Wellness Centre)

Chamber of Commerce Business After Hours event

Wishes everyone a Happy New Year to all

COUNCILLOR SCHIERBECK

Councillor Schierbeck reported that he attended:

Wishes everyone a happy and prosperous New Year

Thanked staff for the hard work with the snow removal

Ministry of Transportation and Infrastructure (MOTI)public open house tomorrow

Thanked MOTI for the signs on the Highway

MAYOR FORTIN Mayor Fortin reported that she attended:

RDCO Board meeting

Sustainable Transportation Partnership Central Okanagan (STPCO) meeting

St. Margaret’s Church Christmas event

New Years Day Polar Bear Dip

Senior’s Support Society meeting

Ministry of Transportation and Infrastructure (MOTI) meeting tomorrow

NOTICE OF MOTION

CORRESPONDENCE

FOR ACTION:

SOUTHERN INTERIOR LOCAL GOVERNMENT ASSOCIATION (SILGA)

A letter from the Southern Interior Local Government Association regarding a call for resolutions for their 2016 convention was discussed. MOVED by Councillor Schierbeck, SECONDED by Councillor Condon:

RC-12/01/16-009 THAT staff bring forward the following resolutions for Council’s consideration to send to the Southern Interior Local Government Association:

An updated Biosolids resolution similar to the resolution that was sent to the 2015 UBCM Convention

A resolution that requests a solution based way to facilitate the disposal of yard waste

CARRIED.

FOR INFORMATION:

MINISTRY OF TRANSPORTATION AND INFRASTRUCTURE, MINISTER TODD STONE

MOVED by Councillor Vucinovic, SECONDED by Councillor Thom:

RC-12/01/16-010 THAT the correspondence from the Ministry of Transportation and Infrastructure dated December 14, 2015 regarding UBCM Follow-up (Highway 97 Bypass and Second Lake Crossing Study Discussions) be received for information

CARRIED. MOTI, SENIOR


AGENDA ITEM # 5.A.



PROJECT DIRECTOR MURRAY TEKANO

RC-12/01/16-011 THAT the correspondence from the Ministry of Transportation and Infrastructure dated December 11, 2015 regarding the Peachland Transportation Study be received for information

CARRIED.

PEACHLAND RESIDENT, DOUG ARMITAGE

MOVED by Councillor Schierbeck, SECONDED by Councillor Vucinovic: RC-12/01/16-012 THAT the correspondence from Peachland Resident, Doug Armitage dated November 12, 2015 regarding Remembrance Day in Bransgore, England, 2015 be received for information; AND THAT a letter of appreciation be send to Mr. Armitage

CARRIED.

REGIONAL DISTRICT OF THE CENTRAL OKANAGAN

MOVED by Councillor Vucinovic, SECONDED by Councillor Schierbeck RC-12/01/16-013 THAT the RDCO Board Meeting and Inaugural Meeting Highlights held Monday December 7th, 2015 be received for information

CARRIED.

OKANAGAN BASIN WATER BOARD


RC-12/01/16-014 THAT the Okanagan Basin Water Board Meeting Highlights held Friday December 4th, 2015 be received for information

CARRIED.

OTHER BUSINESS

MOVED by Councillor Thom, SECONDED by Councillor Condon:

RC-12/01/16-015 THAT a letter be written in support of the City of Kelowna’s request to bring forward rodent management to the Regional Board

CARRIED.

QUESTION PERIOD

ADJOURNMENT MOVED by Councillor Vucinovic:

RC-12/01/16-016 THAT the meeting be adjourned at 8:35 p.m. CARRIED.

Certified Correct.

Corporate Officer Mayor

Dated at Peachland, B.C.

This 26th day of January, 2016.

AGENDA ITEM # 5.A.



Special Council Meeting Minutes Held Tuesday, January 12, 2016 at 9 AM


PRESENT: Mayor Fortin, Councillors Condon, Cunningham, Kent, Schierbeck and Thom

CAO Elsie Lemke Corporate Officer Polly Palmer Director of Finance Doug Pryde Director of Operations Joe Mitchell Director of Planning Cory Gain Director of Community Services Cheryl Wiebe

Members of the Public Members of the Media

ABSENT: Councillor Vucinovic

CALL TO ORDER

Mayor Fortin called the meeting to order at 9:01 a.m.


MOVED by Councillor Schierbeck, SECONDED by Councillor Kent: SC-12/01/16-001 THAT the agenda be approved as presented

CARRIED.

REPORTS / DISCUSSION

A RESOLUTION TO HOLD A CLOSED MEETING

MOVED by Councillor Kent, SECONDED by Councillor Condon: SC-12/01/16-002 THAT an In Camera meeting be held on Tuesday, January 12, 2016 following the COTW meeting, pursuant to the Community Charter:

Section 90 (1) (a) [personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality]

Section 90 (1) (g) [litigation or potential litigation affecting the municipality] CARRIED.

ADJOURNMENT

MOVED by Councillor Condon: SC-12/01/16-003 THAT the meeting be adjourned at 9:03 a.m.

CARRIED.

Certified Correct.


Dated at Peachland, B.C. This 26th day of January, 2016.

AGENDA ITEM # 5.B.

Special Council Meeting held Tuesday, January 12, 2016. of 48


Committee of the Whole Meeting Minutes Held Tuesday, January 12, 2016 at 9 AM


PRESENT: Mayor Fortin, Councillors Condon, Cunningham, Kent, Schierbeck and Thom CAO Elsie Lemke Corporate Officer Polly Palmer Director of Finance Doug Pryde Director of Operations Joe Mitchell Director of Planning Cory Gain Director of Community Services Cheryl Wiebe Members of the Public Members of the Media

ABSENT: Councillor Vucinovic

CALL TO ORDER

Mayor Fortin called the meeting to order at 9:03 a.m.

AMENDMENTS TO AGENDA

Add Item 6. F. Request for Information (Detailed Account of Education Budget Expenditures for Exempt Staff in 2015)


MOVED by Councillor Schierbeck: COTW-12/01/16-001 THAT the agenda be approved as amended

CARRIED. PRESENTATIONS AND DELEGATIONS

MINISTRY OF TRANSPORTATION AND INFRASTRUCTURE

Murray Tekano and Jack Stuempel gave a presentation to Council regarding the Ministry of Transportation and Infrastructure's intent to conduct a Peachland Transportation Study The presentation included the following topics:

Study Scope o Examine current transportation needs for the Highway 97 corridor

through Peachland o Identify future transportation needs through Peachland o Identify short, medium, and long-term solutions to address future

needs o Undertake extensive stakeholder and public engagement throughout

Work Plan o Collect and review previous reports o Community profile review o Current and future needs assessment o Option generation and assessment o Option recommendation o Draft and final submission

Discuss Public Engagement o Multi-level engagement o Local Government updates

AGENDA ITEM # 7.A.

Minutes to be received for information: COTW Meeting held Tu... of 48

COTW Meeting Minutes January 12, 2016 Page 2

MINISTRY OF TRANSPORTATION AND INFRASTRUCTURE - CONTINUED

o Community Liaison Committee Facilitated Membership to generally include; project representative,

Peachland Council appointed representative, Highway 97 Task Force Society appointed representative, 1 representative from Chamber of Commerce, and possibly a representative from the Peachland Fire and Rescue Service, a representative from the trucking industry, 2 to 3 members peer selected from the public

o Technical Advisory Group Chaired by project manager Transportation/ planning/ engineering staff of: MOTI, District of

Peachland, Westbank First Nation, Penticton Indian Band, RDCO, and possibly BC Transit

o Schedule Project initiations – Winter 2016 Option recommendations - Fall 2016 – Winter 2017 Public engagement - Open House Spring 2016 and Fall of

2016 Discussion ensued relative to:

Two-year study of options of highway 97 in Peachland

Meeting tomorrow Jan 13 7 pm – 9 pm open to the community in general, will be looking for 2-3 people to volunteer in the study

Similar Studies are being conducted in West Kelowna through the Central Okanagan Corridor Study

Central Okanagan Corridor Study – identify travel patterns from Peachland to Lake Country to get a good picture of travelers’ movements and travel time.

MOVED by Councillor Condon: COTW-12/01/16-002 THAT the presentation by Murray Tekano, Ministry of Transportation and Infrastructure regarding the Highway 97 - Peachland Transportation Study be received for information

CARRIED.

CANADA CHAPTER, PUBLIC BANKING INSTITUTION

Alan Blanes, Canadian Chapter, Public Banking Institution and Leslie Ainsley from the Peachland Post Office led a discussion on the overview of the organizing of postal banking. It was noted that:

Postal services and banking services are a good fit

Study available on Canadian Centre for Policy Alternatives (CCPA) website

Canada Post Study shows banks leaving small communities, but still retaining a post office

61% of communities in BC have a post office, but do not have a financial institution.

Propose that Council write a letter of support Discussion ensued relative to:

Postal Banking will have limited services

Canada Post is opposing postal banking, so they are hoping small communities will support it

Canadian Union of Postal Workers (CUPW) is trying to secure jobs

Federal government competing with private industry

AGENDA ITEM # 7.A.



CANADA CHAPTER, PUBLIC BANKING INSTITUTION - CONTINUED

Further investigation is needed before support can be offered, refer to the Financial Institution committee

MOVED by Councillor Schierbeck: COTW-12/01/16-003 THAT the presentation by Alan Blanes, Canadian Chapter, Public Banking Institution and Leslie Ainsley, Peachland Post Office regarding an overview of the organizing of postal banking be received for information and forwarded to the Financial Institution Committee

CARRIED.

ADOPTION OF MINUTES COTW MEETING MINUTES

MOVED by Councillor Schierbeck: COTW-12/01/16-004 THAT the COTW Meeting minutes held Tuesday, December 8, 2015 be approved as presented

CARRIED. REPORTS / DISCUSSION

2016 CIVIC GRANT APPLICATION REVIEW

Director of Finance, Doug Pryde presented a report regarding the Civic Grant applications received for 2016. Applicants were invited to answer any questions.

Discussion ensued relative to:

o Linda Sarsons of the Ambassador Society stated that they struggled last year, but this year she expects 5 ambassadorial candidates

o They will be starting a new program for “Little Buddies aged 10-13 o May have a BC candidate

It was noted that the Historical Society’s Shaw Cable bill is separate from the civic grants budget

Rubber Ducky Race Society - $200 of the $700 loan has been paid back

2016 REVENUE ANTICIPATION BORROWING BYLAW NO. 2123, 2016

Director of Finance, Doug Pryde presented 2016 Revenue Anticipation Borrowing Bylaw No. 2123, 2016 for first, second and third reading consideration MOVED by Councillor Schierbeck: COTW-12/01/16-005 THAT COTW recommends that Council give 2016 Revenue Anticipation Borrowing Bylaw No. 2123, 2016 first, second and third readings

CARRIED.

DOWNTOWN SIDEWALK SNOW REMOVAL – DISCUSSION

Mayor Fortin led a discussion on the removal of snow on downtown sidewalks Discussion ensued relative to:

Public complaints on safety of pedestrian areas

Wellness Centre and 5th street – not enough area cleared for parking

Downtown businesses snow removal

Public facilities and snow removal

Limited access from the street to get on to the walkway

Propose that the District clear downtown sidewalks to Todd Road

The District has a bylaw on snow removal, where snow removal in front of

AGENDA ITEM # 7.A.



DOWNTOWN SIDEWALK SNOW REMOVAL – DISCUSSION - CONTINUED

RECESS RECONVENE

a residence or business is the responsibility of the resident or business owner

Increased snow clearing requires a budget increase

Calculate cost of snow removal on sidewalks of Beach Ave

Director of Community Services explained that staff concentrate on Priority 1 routes and clearing sidewalks is priority 3

Challenges of staffing on weekends and statutory holidays; equipment being insufficient to remove accumulated snow

Councillor Condon left the meeting at 10:29 a.m. It was noted that the staff did a good job of keeping the public Centennial Walkway cleared Councillor Condon returned to the meeting at 10:30 a.m. MOVED by Councillor Cunningham: COTW-12/01/16-006 THAT COTW recommends to Council that staff bring forward a report outlining the cost of providing snow removal of sidewalks on Beach Avenue

DEFEATED. Councillor Kent OPPOSED.

Councillor Condon OPPOSED. Councillor Thom OPPOSED.

Councillor Schierbeck OPPOSED. The meeting recessed at 10:55 a.m. The meeting reconvened at 11:09 a.m.

LEGAL SERVICES APPOINTMENT

CAO, Elsie Lemke presented a report regarding the appointment for the provision of legal services. Discussion ensued relative to:

The term of the contract being 5 years o A 3-year term was suggested

The challenges of posting a request for proposal each year o Even with Young Anderson Barristers & Solicitors being the lawyer of

record the District may use other law firms for specialty issues MOVED by Councillor Schierbeck: COTW-12/01/16-007 THAT COTW recommends that Council appoint the law firm of Young Anderson Barristers & Solicitors for provision of professional legal services to the District of Peachland for the year 2016-2020

CARRIED. Mayor Fortin OPPOSED.

SILGA CALL FOR RESOLUTIONS FOR 2016 CONVENTION

A letter from the Southern Interior Local Government Association regarding a call for resolutions for their 2016 convention was discussed. Discussion ensued relative to:

Council resubmitting the Biosolid resolution that was sent to Union of British Columbia Municipalities convention 2015

Challenges of disposing of compost material from the compost site

AGENDA ITEM # 7.A.



SILGA CALL FOR RESOLUTIONS FOR 2016 CONVENTION – CONTINUED

MOVED by Councillor Condon: COTW-12/01/16-008 THAT COTW recommends that Council request staff to bring forward an updated Biosolids resolution similar to the resolution that was sent to the 2015 UBCM Convention for Council’s consideration to send to the Southern Interior Local Government Association

CARRIED. MOVED by Councillor Schierbeck: COTW-12/01/16-009 THAT COTW recommends that Council direct staff to bring back a resolution that requests a solution based way to facilitate the disposal of yard waste

CARRIED.

INFORMATION REQUEST FOR SENIOR STAFF EDUCATION BUDGET

Mayor Fortin presented a report regarding a council member’s request for information regarding a detailed account of education budget expenditures for exempt staff for the calendar year 2015. The detailed account is surplus to the stationary reporting and as a result, will require additional staff time of approximately 7 hours to fulfill the request. Discussion ensued relative to:

Requesting data on cost of education workshops and conferences for the senior staff

It was noted that the education budget is approved by Council each year

The process of requesting information that takes substantial time to produce

MOVED by Councillor Cunningham: COTW-12/01/16-010 THAT COTW recommends that Council direct staff to prepare a detailed account of education budget expenditures for exempt staff for 2015

CARRIED. Councillor Schierbeck OPPOSED.

Councillor Thom OPPOSED.

OTHER BUSINESS Councillor Thom proposed writing a letter of support for rat control to the Regional Board, in support of the City of Kelowna’s letter of the same nature. Discussion ensued relative to:

Investigate Naramata’s projects of how they are controlling their rat population

Educating the public through: o Link on website o Adding information to the utility bill or newsletter

It was noted that the Regional District of Okanagan –Similkameen (RDOS) has a relevant video on their website

MOVED by Councillor Thom:

RODENT

MANAGEMENT

AGENDA ITEM # 7.A.



COTW-12/01/16-011 THAT COTW recommends that Council direct staff to write a letter in support of the City of Kelowna’s request to bring forward rodent management to the Regional Board; and THAT staff research what other communities are doing to manage their rat population

CARRIED.

ADJOURNMENT MOVED by Councillor Condon:

COTW-12/01/16-012 THAT the meeting be adjourned at 12:02 a.m.

CARRIED.

Certified Correct.


Dated at Peachland, B.C. This 26th day of January, 2016.

RODENT MANAGEMENT –

CONTINUED

AGENDA ITEM # 7.A.


1

____________________________________________________________________ Peachland Economic Development Committee

Minutes of Meeting held Thursday, November 12, 2015

Present: David Stuart, Christine Heinrick, Steven James, Virginia Schmidt Councillors: Pam Cunningham, District Liaison: Kevin Taylor Regrets: Mike Kent, Rick Tench

1. Chair David Stuart called the meeting to order at 7:00 p.m. 2. Adoption of Agenda with Adding January to Meeting Schedule for 2016

Motion: Steven James Carried

3. Adoption of September 10, 2015 minutes Motion: Steve James moved to adopt the September 10, 2015 minutes. Carried

4. Guest Presentation: Corie Griffiths - COEDC Corie Griffiths was not available but Dave will try to reschedule for January.

5. Ongoing Business

a) Business Attraction Package

- Concept document presented and comments were to add stats, agri-tourism or winery as

potential opportunity, more business photos and have some of the smaller wording made a little

larger.

- Design business webpage but run through PEDC budget request for 2016.

- It was explained that to enable updating the business directory, a request for service would be

done with a login key that is presented to the licensed business owner.

- Next Step:

o Interview three business owners to capture why they choose Peachland. Comments to be

featured in the package along with photo.

o Action: Christine to contact the dentist and Pam will get check out the other two business

places.

o Action: Virginia will check files for the Business Expo photos and send to Kevin to review.

- Obtain printing quote and print 1,000 copies under current budget. Package will be presented to

the Chamber when completed. Anticipate completion by the end of December

- Develop links to regional district.

- Report back at January meeting.

b) Strategic Plan Review / 2016 Work Plan

- Still looking for a facilitator for a planning session.

- Kevin to report to RD and to Council with incentive program.

AGENDA ITEM # 7.A.


2

- Committee to consider where the real needs are noting the overlap with the Tourism Committee.

- Pam suggested coordinating with TPC & PEDC, a Kids Shopping day or flea market targeted just for children. It was suggested connecting with the artesian business owner in Summerland and the Tourist Committee to coordinate an artesian market.

- Action: Christine to contact the business owner in Summerland to get information from them on their market. Kevin can provide contact details. Letter to go to the owner of the mall to address pilot project.

- Action: Kevin to coordinate with TPC about having the market and send in budget request to Council for 2016.

- Need more cohesion with tourism and business coordinator to have businesses open during Christmas lightup. It was thought there was a business opportunity for businesses to be open during that time and it was suggested that the Chamber make contact requesting businesses to be open during that time.

- David suggested preparing a work plan for this topic for the January meeting.

6. New Business

a) TPC Meeting Presentation November 26th

- Steve stated that the TPC is looking to promote natural attractions and create entertainment by

developing the Trails of the Okanagan. Steve stated that Council and the PEDC have been

invited to the TPC November 26 meeting.

- Steve stated that the Pincushion Trail parking lot is on land in dispute but working to resolve

issues and get better signage for a safer hiking trail. It is hoped to have an online map that can

identify levels of difficulty.

b) PEDC Meeting Schedule for 2016

- It was agreed that the meeting schedule follow the same calendar year with the exception of adding a January 14, 2016 meeting in order to prepare a budget plan.

7. Reports

a) Council

Councilor Cunningham had nothing to report.

b) Chamber – No report available.

c) TPC – as noted above.

8. Motion to adjourn at 8:40 P.M.

Motion: Pam Cunningham Carried Next Meeting held Thursday January 14th, at 7:00 p.m in Council Chambers.

________________________________________________________________________

Certified:

Dated: November 12, 2015

AGENDA ITEM # 7.A.


Mayor’s Task Force on Climate Change (MTFCC)

November 25th, 2015 – Meeting Notes

Present: Mayor Fortin, Councillor Condon, Wayne Power, Bert Put

Regrets: Mike Seibert, Mike Healey, Debbie Cox

CALL TO ORDER Called the meeting to order at 1:38 p.m.

ADOPTION OF THE MINUTES September 30th, 2015

MOVED by Wayne Power

CARRIED


MOVED Councillor Condon

CARRIED

TERMS OF REFERENCE

- Housekeeping Amendment to bring Terms of Reference in line with Council Policy PRO-028 “Community Committees of Council.”

THAT the MTFCC change the term of Members from 2 years to “Council Term” to read: “Mayor’s Task Force Members will be appointed for terms that run concurrent with District Council Terms.” MOVED Councillor Condon

CARRIED

SET DATES FOR 2016 MEETINGS

- Discussed to change meetings to every other month on the 3rd Wednesday of each month.

THAT the MTFCC call meetings on the 3rd Wednesday of every second month starting in January 2016. MOVED Councillor Condon

CARRIED

2015 ANNUAL REPORT / 2016 BUDGET REQUEST UPDATE ON STRATEGIC PLAN

- Assign a Task force member to complete 2015

Annual Report and 2016 Budget Request. - Councillor Condon Volunteered to complete the

report

- Carry forward to next meeting to be presented by Debbie Cox

AGENDA ITEM # 7.A.


UPDATE ON 2016 DRAUGHT AWARENESS PROGRAM OTHER BUSIENSS

- Draught awareness program subcommittee met with representatives from the OBWB to receive information on OBWB incentives on October 28th 2015.

- Councillor Condon declared that he has invested in Arteran Renewables and will recuse himself from any future discussion or decision.

ADJOURNMENT

MOVED Councillor Condon

CARRIED

NEXT MEETING January 20th, 2016 at 1:30 p.m. in Council Chambers

Certified:

Dated: January 20th, 2016 _______________________________ __________________________________ Chair Corporate Officer

AGENDA ITEM # 7.A.


Committee of the Whole Summary

The following motions were passed at a Committee of the Whole meeting. The Resolutions that need to be adopted are marked with “Action”, otherwise the resolution is for information only.

For Information

or Action

Date of Meeting

Resolution

Action January 12, 2016

THAT Council direct staff to prepare a detailed account of education budget expenditures for exempt staff for 2015

AGENDA ITEM # 7.C.

COTW Summary 1 Action item of 48

District of Peachland Request for Decision

To: Mayor and Council

From: Director of Finance Doug Pryde

Date: January 19, 2016

Subject: 2016 Revenue Anticipation Borrowing Bylaw

Recommendation: THAT Revenue Anticipation Bylaw No. 2123, 2016 be finally

reconsidered and adopted

Chief Administrative Officer’s Comments:

I support the recommendation: ___________________________________________________________

Implications of Recommendation:

General: Each year, Council is requested to adopt a Bylaw to provide emergency

borrowing power for the District. Normally, this borrowing power is not used as

the District has sufficient reserves to operate during the first part of the year.

Report/Document: Attached: X Available: Nil:

Revenue Anticipation Borrowing Bylaw Number 2123, 2016.

Options: 1. COUNCIL MAY CHOOSE TO SUPPORT THE RECOMMENDATION

2. COUNCIL MAY CHOOSE TO REFER BACK TO STAFF FOR ADDITIONAL

INFORMATION

3. COUNCIL CAN CHOOSE TO NOT SUPPORT THE RECOMMENDATION

AGENDA ITEM # 8.A.

Revenue Anticipation Borrowing Bylaw No. 2123, 2016. of 48


BYLAW NUMBER 2123

A Bylaw to Provide for the District of Peachland To Borrow Sums of Money as may be Necessary to Meet the Current Expenditures of the Municipality

During the Year 2016 __________________________________________________

WHEREAS the Council of the Corporation of the District of Peachland is empowered by the Community Charter, Section 177, to enact a Bylaw to provide for the borrowing of such sums of money as may be necessary to meet the current lawful expenditures of the Municipality; such sums of money may not exceed in aggregate seventy-five percent (75%) of the whole tax levy for the immediately preceding year;

AND WHEREAS the aggregate that Council may presently borrow calculated in accordance with the foregoing is SEVEN MILLION TWO HUNDRED FORTY EIGHT THOUSAND EIGHT HUNDRED AND TWO DOLLARS ($7,248,802).

NOW THEREFORE, the Council of the Corporation of the District of Peachland, in Open Meeting assembled, HEREBY ENACTS AS FOLLOWS:

1. It shall be lawful for the Council of the Corporation of the District of Peachland to borrow on the credit of said District, from the Municipal Finance Authority of B.C. and/or Valley First Credit Union, the sum of ONE MILLION DOLLARS ($1,000,000) in such amounts and at such times as may be required, and to pay interest thereon at a rate not exceeding prime rate as established by the Credit Union from time to time;

2. All monies borrowed and interest payable thereon shall be payable on or before December 31, 2016;

3. The form of obligation given as acknowledgement of the liability shall be a duly dated demand promissory note or notes in favour of the Municipal Finance Authority of B.C., bearing the Corporate Seal and signed by the Mayor, the Director of Finance, and/or the Director of Corporate Services, and/or an Overdraft Lending Agreement, Valley First Credit Union, bearing the Corporate Seal and signed by the Mayor, the Director of Finance, and/or the Director of Corporate Services;

4. There is hereby set aside as security for the liability hereby authorized to be incurred, the sum of ONE MILLION DOLLARS ($1,000,000) being that part of the taxes for the year deemed by Council to be set aside.

5. This Bylaw may be cited as “Revenue Anticipation Borrowing Bylaw Number 2123, 2016.” READ A FIRST TIME, this 12th day of January, 2016. READ A SECOND TIME, this 12th day of January, 2016. READ A THIRD TIME, this 12th day of January, 2016. FINALLY RECONSIDERED AND ADOPTED, this ________ day of ______, 2016. _______________________________________ _____________________________________ Mayor Corporate Officer Dated at Peachland, B.C. This ______day of ___________, 2016.

AGENDA ITEM # 8.A.

Revenue Anticipation Borrowing Bylaw No. 2123, 2016. of 48



From: Director of Operations Joe Mitchell


Subject: Westbank First Nation – January 2016 Forest Stewardship Plan Information

Sharing Package

Recommendation: THAT Council respond to the Ntityix Resources LP referral that the District

of Peachland’s interests are unaffected by the January 2016 Westbank First

Nation Forest Stewardship Plan provided that:

Recommendations from Peachland Watershed and Source Protection Plan (Golder - 2010) and Best Management Practices to protect source water are followed, and

Restrictions on logging truck traffic (if any) on Princeton Avenue (Monday to Friday 7am-5pm) and load limits (maximum 10 loads per company per day) are adhered to.




General: This project will is not anticipated to result in any increase in logging truck traffic

on Princeton Avenue. In case the need should arise, restrictions on truck timing

and frequency will continue to be adhered to.

Organizational: N/A

Financial: N/A

Policy: N/A

Strategic Plan: Reference Document - Peachland Watershed & Source Water Protection Plan

(Golder & Associates - 2010)

Background:

The District has received a referral request regarding the Westbank First Nation (WFN) road and cutblock

plans in the vicinity of the District of Peachland watersheds. Currently, WFN is further developing timber

harvest plans (cutblock and access roads) in several areas. Amongst the list, the Pennask and Glenrosa

sections are closest to Peachland’s two watersheds. None of the cutblocks and roads will actually be

AGENDA ITEM # 10.A.

Westbank First Nations - January 2016 Forest Stewardship Pla... of 48

constructed within the Peachland Watershed or Trepanier Watershed. WFN (through Heartland Economics

LP– Forestry Division) was involved with the development of Peachland’s Watershed and Source Protection

Plan (2010) and is familiar with the issues and terrain.

Even though the plan currently does not anticipate any traffic on municipal roads, WFN and contractors will

abide by the current timing restrictions for logging trucks (Monday-Friday, 7:00am-5:00pm). They are also

aware of and will not exceed the daily limit of 10 trucks per company per day on Princeton Avenue, avoiding

the need for an Extraordinary Traffic Agreement under Traffic Regulation Bylaw No. 1856.

Report/Document: Attached: X Available: Nil:

Letter and maps (available full size) from WFN – January 15, 2016



INFORMATION


AGENDA ITEM # 10.A.


January 15, 2016

Office of the Mayor District of Peachland 5806 Beach Ave., Peachland, BC V0H 1X7 Re: Westbank First Nation-January 2016 Forest Stewardship Plan Information Sharing Package

Dear Mayor Fortin:

I am pleased to present you with the Westbank First Nation (WFN) January 2016 Forest Stewardship Plan Information Sharing package. The attached maps show areas where WFN is proposing new roads and cutblocks to harvest over the next few years on its Community Forest and Replaceable Forest Licences.

Five maps are attached:

1) Pennask – Just north of the Okanagan Connector, 2 kilometers east of the Sunset exit are blocks 249 and 250. These blocks were referred last year, but have had minor adjustments made to them since. Blocks 274 and 275 are new proposals.

2) Glenrosa – Three new blocks are proposed adjacent to the City of West Kelowna boundary in the Upper Glenrosa area. Blocks 270, 271, and 276 will all be partial cut with fire hazard mitigation a primary objective.

3) Hidden Creek – Two new blocks are proposed in the Hidden Creek area, south of the Bear FSR and approximately 10 km west of West Kelowna.

4) Lower West Kettle – One small new block is proposed in the West Kettle

area, approximately 2 km north of the Big White Road. This is a small pine block where approximately 50% has been killed by Mountain Pine Bark Beetle.

5) Upper West Kettle – five blocks are proposed in the Upper West Kettle,

north of the 201 FSR. These blocks range in size from 8 to 32 hectares and consist primarily of spruce and balsam.

AGENDA ITEM # 10.A.


In addition, hardcopies of these maps can be viewed at our office during regular working hours (8:30am to 4:30pm), or can be viewed on our website at: http://www.wfndc.ca/foreststewardshipplan.html under the title “Annual Referral Maps”.

This letter is your opportunity to review these maps and provide any comments as to how these proposed activities may impact your interests. We look forward to any comments you wish to provide and will be accepting them until March 31st, 2016.

If you have any questions regarding this package or WFN’s forestry program feel free to contact me at 250-768-5617 or by email at: [email protected].

Yours truly,

Dave Gill, RPF General Manager

AGENDA ITEM # 10.A.


http://www.wfndc.ca/foreststewardshipplan.html

mailto:[email protected]

Plot 2Plot 1Plot 3Plot 4 Plot 5

2016 WESTBANK FIRST NATION INFORMATION SHARING MAP ¯

LegendPeachland Watersheds

PEACHLAND COMMUNITY WATERSHEDTREPANIER COMMUNITY WATERSHED2016 WFN Referral blocksOld Growth Mgt Areasparks_protected_area 1:100,000

AG

END

A ITEM # 10.A

.

Westbank First N

ations - January 2016 Forest Stew

ardship Pla...

of 48

2016 Information Sharing - Pennask

Legend2016 Info Share2016roadlayoutparks_protected_areaCommunity Forest Boundary2016WTRA

AG

END

A ITEM # 10.A

.

Westbank First N


ardship Pla...

of 48

2016 Information Sharing - Glenrosa


AG

END

A ITEM # 10.A

.

Westbank First N


ardship Pla...

of 48

2016 Information Sharing - Hidden Creek


AG

END

A ITEM # 10.A

.

Westbank First N


ardship Pla...

of 48

2016 Information Sharing - Upper West Kettle


AG

END

A ITEM # 10.A

.

Westbank First N


ardship Pla...

of 48

2016 Information Sharing - Lower West Kettle

Legend2016_Info Shareparks_protected_areaCommunity Forest Boundary

AG

END

A ITEM # 10.A

.

Westbank First N


ardship Pla...

of 48



From: Director of Community Services Cheryl Wiebe


Subject: Peachland Event Agreements

Recommendation: THAT Council direct staff to enter into long term agreements for:

Easter Egg Hunt – Okanagan Boys and Girls Clubs

Rattlesnake Island Swim – Across the Lake Swim Society

Craft Fair – Peachland Wellness Centre

And further that the agreements can be terminated with 6 months’ written notice

by either party.




General: The 2009 Recreation Master Plan identified partnerships a priority for department

efficiencies.

Organizational: Reduce District staff resources while improving event capacity.

Financial: N/A

Policy: FIN-035

Strategic Plan: Community Services Goal – Respond to the greatest needs in the community

Background:

Community events are of significant importance to the residents and guests of Peachland. In fact,

events dominate the workload of the Community Services and Recreation Department limiting our

ability to provide other recreation programs and services and respond to the greatest community

need.

In 2013 both the Economic Development Committee and the Tourist Advisory Committee indicated that

events should be further developed and expanded to help to generate a greater economic impact. In 2015,

the Tourism Promotions Committee continued that mandate with their 2015-2018 goals which include

AGENDA ITEM # 11.A.

Peachland Events - Agreeements of 48

“increase the number of sustainable, shoulder-season events for people of all ages”. As we expand event

opportunities in Peachland, staff time needs to be re-allocated to support these expanded opportunities.

Additionally, the Recreation Master Plan notes that the District should look at a balance of both direct and

indirect service delivery and determine if the District is the best host or if there are other groups or

organizations that are better equipped to run the various programs and events. Over the past 3 years, the

department has had agreements for three signature events and this has proven to be successful:

Rattlesnake Swim with the Across the Lake Swim Society (initiated in 2014) nearly doubling

participation numbers in 2 years; provided increase safety and customer service measures; and

providing significant national and international exposure through opportunities such as the logo

design contest.

Christmas Craft Fair with the Peachland Wellness Centre (initiated in 2014) provided a

valuable fundraiser for a local non-profit and provided event efficiencies through volunteerism.

Easter Egg Hunt hosted by the Okanagan Boys and Girls Clubs (initiated in 2015) increased

participation numbers and provides valuable exposure to the local club.

These partnerships have been successful and staff is recommending that the District enter into long

term agreements with these three organizations. These agreements will allow the organizations to

strategically plan and grow the events in the long term.

The only significant event change proposed in 2016 is for the Easter Egg Hunt to move to the

Saturday of Easter Weekend. This will move the event from a religious holiday (community request)

and minimize overtime incurred by the club.

By partnering with other organizations, the District is better able to identify and fill gaps left by other

service providers; provide support to other organizations and events; and provide better and different

services to the Community.

Report/Document: Attached: Available: X Nil:

2009 Recreation Master Plan



INFORMATION


AGENDA ITEM # 11.A.

Peachland Events - Agreeements of 48



From: Director of Community Services Cheryl Wiebe


Subject: Fire Hall Roof

Recommendation: THAT Council give early budget approval of $20,000 to the Fire Hall Roof

replacement.




General: The Fire Hall Roof is at end of life. Roof replacement will mitigate future damage

to the facility.

Organizational: N/A

Financial: $20,000

Policy: FIN-060

Strategic Plan: To ensure adequate and safe District buildings and facilities

Background:

After the recent snow pack, there has been visible leakage into the fire hall. A roof assessment was

conducted on January 12th and there is evidence of ongoing leakage indicating that the roof is at end of

life and at risk for failure. Temporary patches have been applied in the critical areas. There is a risk of

significant leakage impacting the integrity of the building. As well, the location of the leaks is near

electrical which can cause further issues.

Staff is seeking early budget approval for the repair of the Fire Hall roof.

As per the purchasing policy, staff will obtain 3 quotes for service.

Report/Document: Attached: Available: Nil: x

Click here to enter attachment name


AGENDA ITEM # 11.B.

Fire Hall Roof Replacement of 48


INFORMATION


AGENDA ITEM # 11.B.

Fire Hall Roof Replacement of 48

The Board Report is published monthly after each regular meeting of the Board of the Regional District of Central Okanagan.

The Regional Board meets once a month in regular session in the Woodhaven Board Room at the Regional District office, 1450 KLO Road. The public is welcome to attend.

For copies of this publication or more information contact Bruce Smith, Communications and Intergovernmental Affairs

250-469-6339

The Board Reports Regional District of Central Okanagan

1450 KLO Rd., Kelowna, BC, V1W 3Z4 Phone: (250) 763-4918 Fax: (250) 763–0606

www.regionaldistrict.com www.facebook.com/regionaldistrict

[email protected]

Highlights of the Regional Board Meeting – January 14, 2016 Crown Foreshore License Renewals

The Regional Board has approved renewing the License of Occupation with the Province for several RDCO parks. The new licenses will last for 30 years affecting the foreshore Crown land associated with Kalamoir, Bertram Creek and Gellatly Nut Farm Regional Parks and Lakeshore Road Community Park. The License of Occupation allows the Regional District of operate swim areas in these waterfront parks. The Board also approved further License of Occupation renewals for 6 other licenses for terms between 10 and 30 years as determined by the Province.

Age-friendly Recreational Access Project

The Regional Board has received a letter from the Union of BC Municipalities (UBCM) advising a grant has been approved under the 2016 Age-friendly Community Planning and Projects program. The $20,000 grant will be used to manage and promote hiking and walking opportunities for all residents in the Regional Park system.

Service Reviews Supported

The Regional Board has received a number of reports following scheduled reviews of eleven separate services. The Board supports the continued service delivery model for the following regional and sub-regional services: Solid Waste Collection, Crime Stoppers, Crime Prevention, False Alarm Reduction and Victim Services. Two of the services reviewed that are funded by ratepayers in the two Electoral Areas are supported by the Electoral Area Directors for continued delivery: Business Licensing and Unsightly Premises Bylaw Enforcement. The two Directors support the continued delivery of Okanagan Regional Library Services in the Electoral Areas while staff pursues concerns about using the most accurate and reflective population figures to ensure a fair proration of funding requisitions. The Electoral Area Directors received the service reviews for Noise Control Bylaw Enforcement, Building Inspection and Electoral Area Fire Prevention and will meet with the Chief Administrative to discuss service delivery options including potential withdrawal from the service.

Independent Review of RDCO Fire Services

The Regional Board has given support in principle to the recommendations outlined in a third party review of RDCO Fire Services. The detailed and extensive independent review was conducted during a four and a half month period in 2015 by POMAX Consulting. The Board sees the recommendations as positive steps forward for the four paid-on-call fire services and their dedicated volunteers who serve as firefighters within the Ellison, Joe Rich, North Westside and Wilson’s Landing communities. Most of the recommendations support continued coordination and administrative support by the Regional District to standardize bylaws, operating guidelines and policies providing increased consistency across the departments. The Board believes the report recommendations will create opportunities for financial efficiencies through the effective coordination and management of training, purchasing and operations of the four departments. The Board has asked staff to present a report outlining the implications and possible action for each of the 22 recommendations. One major theme from the report suggests reorganizing each of the four RDCO paid-on-call fire departments into one unified department under one fire chief (role of the Manager of Fire and Inspection Services), while the existing four fire departments would become four fire districts that could include deputy fire chiefs or divisional chiefs in each district.

Regional Board Meetings

Regional District office – 1450 KLO Road, Kelowna (Woodhaven Board Room). Residents are welcome to attend.

Monday, January 25th

– 7:00 pm Thursday, February 11

th – following 8:30am

Governance and Services Committee meeting

Audio of the meeting is available at https://www.regionaldistrict.com/media/191938/A

udio_16_01_14brd.mp3

AGENDA ITEM # 14.2A.

Regional District of the Central Okanagan of 48

http://www.regional/

mailto:[email protected]

https://www.regionaldistrict.com/media/191784/Item_6.1_Crown_Foreshore_License_of_Occupation_Renewals.pdf

https://www.regionaldistrict.com/media/191779/Item_5.1_Union_of_BC_Municipalities___2016_Age_friendly_Community_Planning_and_Projects_Program_Grant.pdf

https://www.regionaldistrict.com/your-government/regional-board/agenda.aspx?OpenMediaFolderId=19600

https://www.regionaldistrict.com/media/191789/Item_7.1a_POMAX_Consulting_Fire_Service_Review.pdf

https://www.regionaldistrict.com/your-government/regional-board/agenda.aspx?OpenMediaFolderId=18256

https://www.regionaldistrict.com/media/191938/Audio_16_01_14brd.mp3

https://www.regionaldistrict.com/media/191938/Audio_16_01_14brd.mp3

The Board Report is published monthly after each regular meeting of the Board of the Regional District of Central Okanagan.

The Regional Board meets once a month in regular session in the Woodhaven Board Room at the Regional District office, 1450 KLO Road. The public is welcome to attend.

For copies of this publication or more information contact Bruce Smith, Communications and Intergovernmental Affairs

250-469-6339

AGENDA ITEM # 14.2A.

Regional District of the Central Okanagan of 48

district of peachland regular council meeting … · who holds or is being considered for a...

Documents