district of peachland regular council meeting …

DISTRICT OF PEACHLAND

REGULAR COUNCIL MEETING AGENDA

Council Chambers – Community Centre

4450-6th Street Peachland

Tuesday, October 10, 2017 at 7:00 P.M.

Mission Statement

Our Mission is to provide our taxpayers, residents and businesses with affordable quality services and to keep them apprised of and engaged in District affairs by

conducting ourselves in a transparent way

Page

1. CALL TO ORDER

2. AMENDMENTS TO THE AGENDA

3. APPROVAL OF THE AGENDA

4. PRESENTATIONS & DELEGATIONS

5. ADOPTION OF MINUTES

A. Regular Council Meeting held Tuesday, September 19, 2017

5 - 9

6. UNFINISHED BUSINESS

7. COMMITTEE & STAFF REPORTS

A. Minutes to be received for information:

• COTW Meeting minutes held Tuesday, September 19, 2017

• Tourism Promotion Committee Meeting minutes held Wednesday, May 31, 2017

• Peachland Economic Development Committee Meeting minutes held Thursday, June 15, 2017

• Canada 150 Celebration Committee Meeting minutes held Monday, April 10, 2017

11 - 25

B. Councillors' Committee Reports

Department Reports for the Month of September

A. Community Services

27

B. Corporate Services

29

C. Fire and Rescue Services

31

of 71

Page

D. Operations Department

33 E. Planning and Development Services

35 - 37

8. ADMINISTRATION & FINANCE

A. 2018 Permissive Tax Exemption Bylaw No. 2206, 2017.

Final Reconsideration and Adoption

39 - 47

9. PLANNING & DEVELOPMENT

A. Subdivision and Development Servicing Bylaw No. 1956, Amendment

Bylaw No. 2209, 2017 - Minor housekeeping changes First, Second and Third Reading Consideration Policy DEV-200 Subdivision Works and Services on Existing Roads Policy DEV- 240 Watermains and Connections - Extension of Request for Decision

49 - 55

B. Zoning Bylaw No. 2100, Amendment Bylaw No. 2194, 2017.

Text Amendment allowing duplexes to be constructed with a party wall as the division between legally titled lots. Final Reconsideration and Adoption

57 - 61

C. Official Community Plan Bylaw No. 1600, Amendment Bylaw No. 2197,

2017. Intensive Residential Development Permit Area Final Reconsideration and Adoption

63 - 66

10. PUBLIC WORKS

A. MacKinnon Road Flood Repairs - Early Budget Approval

Request for Decision

67 - 68

11. COMMUNITY SERVICES AND RECREATION

12. MAYOR & COUNCILLORS' REPORTS

13. NOTICE OF MOTION

14. CORRESPONDENCE

14.1 For Action:

A. Peachland Chamber of Commerce

Re: Request for Gratis Use of Community Centre Facility

69

14.2 For Information:

A. Regional District of the Central Okanagan

Re: Board Meeting Highlights

71

of 71

OTHER BUSINESS

16. QUESTION PERIOD

17. ADJOURNMENT

Polly Palmer Corporate Officer October 5th, 2017.

of 71

THE CORPORATION OF THE DISTRICT OF PEACHLAND

Regular Council Meeting Minutes Held Tuesday, September 19, 2017 at 7 PM

In the Council Chambers – Community Centre

PRESENT: Mayor Fortin, Councillors Condon, Cunningham, Schierbeck, Thom and Vucinovic (arrived at 7:03 p.m.) CAO Elsie Lemke Corporate Officer Polly Palmer Director of Finance Doug Pryde Director of Planning Cory Gain Director of Community Services Cheryl Wiebe Members of the Public Members of the Media

ABSENT: Councillor Kent

CALL TO ORDER

Mayor Fortin called the meeting to order at 7:00 p.m.

AMENDMENTS TO THE AGENDA

Nil.

APPROVAL OF THE AGENDA

MOVED by Councillor Schierbeck, MOVED by Councillor Condon: RC-19/09/17-001 THAT the Agenda be approved as presented.

CARRIED. PRESENTATIONS & DELEGATIONS

ADOPTION OF MINUTES

COUNCIL MEETING MINUTES

MOVED by Councillor Schierbeck, SECONDED by Councillor Thom: RC-19/09/17-002 THAT the following meeting minutes be received for information: • Regular Council Meeting minutes held Tuesday, September 5, 2017 • Special Council Meeting minutes held Tuesday, September 5, 2017 • Public Hearing Meeting minutes held Tuesday, September 5, 2017

CARRIED. UNFINISHED BUSINESS

COMMITTEE & STAFF REPORTS

MINUTES TO BE RECEIVED FOR INFORMATION

MOVED by Councillor Condon, SECONDED by Councillor Cunningham: RC-19/09/17-003 THAT the following minutes be received for information: • COTW Meeting minutes held Tuesday, August 8, 2017 • COTW Meeting minutes held Tuesday, September 5, 2017

CARRIED.

AGENDA ITEM # 5.A.

Regular Council Meeting held Tuesday, September 19, 2017 of 71

Regular Council Meeting Minutes September 19, 2017 Page 2 COUNCILLORS' COMMITTEE REPORTS

Nil.

DEPARTMENT REPORTS FOR THE MONTH OF AUGUST Discussion ensued relative to: • Community Services

o Chair donation was done anonymously o Two assessments of rip rap on the beach with recommendations for

better access to the beach will be coming forward to Council. o Traffic Island between Highway 97 and Princeton Ave is undergoing

sterilization. The area has been designed for drought resistant flowers and a Peach tree.

Councillor Vucinovic arrived at the meeting at 7:03 p.m. • Fire and Rescue Services

o Sprinkler System was deployed during the fires this season to Williams lake on two occasions and one other location.

o Costs of redeployment are fully recoverable for both staff and equipment. Fire Chief to report in next month’s department report.

o Status of use of the Back Country for Dirt Bikers was unknown at the time

• Operations o There is an adequate water supply for the upcoming year

MOVED by Councillor Condon, SECONDED by Councillor Vucinovic:

RC-19/09/17-004 THAT the following Department Reports for the Month of August, 2017 be received for information: • Community services • Corporate Services • Fire and Rescue Services • Operations • Planning and Development Services

CARRIED. ADMINISTRATION & FINANCE

TAX SALE REDEMPTION PERIOD EXTENSION BYLAW NO. 2205, 2017

Chief Administrative Officer, Elsie Lemke presented Tax Sale Redemption Period Extension Bylaw No. 2205, 2017 for final reconsideration and adoption. The adoption of this bylaw will extend the redemption period for an additional one year on two properties located at Okanagan Island View Villas. MOVED by Councillor Condon, SECONDED by Councillor Thom: RC-19/09/17-005 THAT Tax Sale Redemption Period Extension Bylaw No. 2205, 2017 be finally reconsidered and adopted.

CARRIED.

AGENDA ITEM # 5.A.


Regular Council Meeting Minutes September 19, 2017 Page 3 2018 PERMISSIVE TAX EXEMPTION BYLAW NO. 2206, 2017

Director of Finance Doug Pryde presented the 2018 Permissive Tax Exemption Bylaw No. 2206, 2017 for first, second and third reading consideration. MOVED by Councillor Vucinvoic, SECONDED by Councillor Thom: RC-19/09/17-006 THAT 2018 Permissive Tax Exemption Bylaw No. 2206, 2017 be read a first, second and third time.

CARRIED. CHAMBER OF COMMERCE PROPOSED CHANGES TO THE VISITOR'S INFORMATION CENTRE OPERATING AGREEMENT CONFLICT OF INTEREST

Mayor Fortin recommended that Council defer the topic to a future Council meeting, in order to finish compiling data. Discussion ensued relative to rescheduling to the November 28th meeting

MOVED by Councillor Condon, SECONDED by Councillor Thom: RC-19/09/17-007 THAT Council defer the Chamber of Commerce proposed changes to the Visitor's Information Centre Operating Agreement to a future meeting.

CARRIED. Councillor Condon declared a conflict of interest because he is within the Turner Avenue development notification area and left the meeting at 7:12 p.m. PLANNING & DEVELOPMENT

OFFICIAL COMMUNITY PLAN BYLAW NO. 1600, AMENDMENT BYLAW NO. 2199, 2017 AND ZONING BYLAW NO. 2100, AMENDMENT BYLAW NO. 2200, 2017

Director of Planning and Development Services, Cory Gain presented Official Community Plan Bylaw No. 1600, Amendment Bylaw No. 2199, 2017 and Zoning Bylaw No. 2100, Amendment Bylaw No. 2200, 2017 for third reading consideration. These bylaws propose to amend the OCP designation of 6114 Turner Ave. from Institutional to Low Density residential and Park/ Natural are and the Zoning designation from P-2 to R3 and RM-2 and P-1 to allow for the construction of 17 small residential lots and 17 townhouses. It was noted that the Public Hearing was held Tuesday, September 5, 2017. Discussion ensued relative to: • Suitability of Small Lot Residential in the neighbourhood vs.the current

Institutional zoning • The development supports affordable housing for young families or retired

residence • Re-location of an improved sports box, soccer field and baseball field • The property being private land MOVED by Councillor Schierbeck, SECONDED by Councillor Thom: RC-19/09/17-008 THAT Official Community Plan Bylaw No. 1600, Amendment Bylaw No. 2199, 2017 and Zoning Bylaw No. 2100, Amendment Bylaw No. 2200, 2017 be read a third time; and FURTHER THAT staff forward Official Community Plan Bylaw No. 1600, Amendment Bylaw No. 2199, 2017 and Zoning Bylaw No. 2100, Amendment Bylaw No. 2200, 2017 to the Ministry of Transportation and Infrastructure for their approval.

CARRIED.

AGENDA ITEM # 5.A.


Regular Council Meeting Minutes September 19, 2017 Page 4

PUBLIC WORKS SUBDIVISION AND DEVELOPMENT SERVICING BYLAW NO. 1956, AMENDMENT BYLAW NO. 2204, 2017 - TO AMEND FIRE FLOW REQUIREMENTS

The Subdivision and Development Servicing Bylaw No. 1956, Amendment Bylaw No. 2204, 2017 for final reconsideration and adoption. The adoption of this bylaw amends the fire flow requirements to align with current best practices and neighbouring community bylaws. MOVED by Councillor Thom, SECONDED by Councillor Cunningham: RC-19/09/17-009 THAT the Subdivision and Development Servicing Bylaw No. 1956, Amendment Bylaw No. 2204, 2017 be finally reconsidered and adopted.

CARRIED. WATER USE RESTRICTIONS

Chief Administrative Officer, Elsie Lemke presented a report regarding restricting water usage, as outlined in the Water Regulation Bylaw No. 1856, as required until December 31, 2017. The water restrictions are required periodically in order for emergency repairs to be completed, as water levels must be kept as low as possible. It was noted that: • Water flushing will not be required for this project • Residents will be asked to restrict their water use and avoid outdoor water use,

while intake repairs are being done • Repairs are anticipated to occur early to mid October Discussion ensued relative to notifying the Orchardist and Farmers and main agricultural users MOVED by Councillor Schierbeck, SECONDED by Councillor Thom: RC-19/09/17-010 THAT Council authorize the Director of Operations to restrict or prohibit the use of water as outlined in the Water Regulation Bylaw No. 1956, Section 9 as required through December 31, 2017.

CARRIED.

BUDGET APPROVAL FOR EMERGENCY WATER INTAKE DEBRIS REMOVAL PROJECTS

Chief Administrative Officer, Elsie Lemke presented a report regarding a request for budget approval, in the amount of $240,000, for emergency repairs to remove excess sediment at both Water Intakes due to flooding damages. The emergency repair work is to be conducted in early October 2017 and may be eligible for 80% funding through Provincial Disaster Financial Assistance. MOVED by Councillor Schierbeck, SECONDED by Councillor Condon: RC-19/09/17-011 THAT Council approve budget funding up to $240,000 for the Water Intake Sediment Removal Projects.

CARRIED. COMMUNITY SERVICES AND RECREATION

MAYOR & COUNCILLORS' REPORTS

COUNCILLOR THOM

Councillor Thom reported that he attended: • Seniors’ Support Society Board Meeting and other Society business • Peachland Ambassadors’ Event • Provide update on Southern interior Local Government Association (SILGA)

COUNCILLOR SCHIERBECK

Councillor Schierbeck reported that he attended the Kelowna Airport Golf Tournament.

AGENDA ITEM # 5.A.


Regular Council Meeting Minutes September 19, 2017 Page 5 COUNCILLOR CUNNINGHAM

Councillor Cunningham reported that she attended the UBCO New Transit Exchange Celebration.

MAYOR FORTIN Mayor Fortin reported that she attended: • Regional District of the Central Okanagan Regional Board Meeting • Okanagan Basin Water Board Meeting • Fall Fair Closing Awards Ceremony • Peachland Seniors’ Housing Board Meeting • Ambassadors’ Pageant • Canada 150 Meeting • UBCO New Transit Exchange Celebration • Met the new Minister of Transportation, Claire Trevena and had a brief discussion

about transportation issues in Peachland. NOTICE OF MOTION

CORRESPONDENCE

FOR ACTION:

FOR INFORMATION:

REGIONAL DISTRICT OF THE CENTRAL OKANAGAN

MOVED by Councillor Condon, SECONDED by Councillor Schierbeck: RC-19/09/17-012 THAT the Regional District of the Central Okanagan Board Meeting Highlights held August 28th, 2017 and September 7th, 2017 be received for information.

CARRIED. OTHER BUSINESS

QUESTION PERIOD Stuart Smith came to the podium to comment, but was reminded that he is to submit his questions in writing to the CAO before a Council Meeting if he wished for his questions to be addressed. ADJOURNMENT

MOVED by Councillor Condon :

RC-19/09/17-013 THAT the Meeting be adjourned at 7:43 p.m.

CARRIED.

Certified Correct. Corporate Officer Mayor

Dated at Peachland, B.C. This 10th day of October, 2017.

AGENDA ITEM # 5.A.



Committee of the Whole Meeting Minutes Held Tuesday, September 19, 2017 at 9 a.m.

In the Council Chambers – Community Centre

PRESENT: Mayor Fortin, Councillors Condon, Schierbeck, Thom and Vucinovic CAO Elsie Lemke Corporate Officer Polly Palmer Director of Finance Doug Pryde Members of the Public

ABSENT: Councillor Cunningham Councillor Kent

CALL TO ORDER

Mayor Fortin called the meeting to order at 9:00 a.m.

AMENDMENTS TO AGENDA

Nil.

APPROVAL OF THE AGENDA

MOVED by Councillor Thom: COTW-19/09/17-001 THAT the agenda be approved as presented

CARRIED. PRESENTATIONS AND DELEGATIONS

ADOPTION OF MINUTES Amendments to page 8 of September 5th Committee of the Whole correcting that Councillor Schierbeck led the discussion about meetings with the Ministers at UBCM.

COTW MEETING MINUTES

MOVED by Councillor Condon: COTW-19/09/17-002 THAT the COTW Meeting minutes held Tuesday, September 5, 2017 be approved as amended.

CARRIED. REPORTS / DISCUSSION

TAX SALE REDEMPTION PERIOD EXTENSION BYLAW NO. 2205, 2017

Chief Administrative Officer, Elsie Lemke presented Tax Sale Redemption Period Extension Bylaw No. 2205, 2017 for final reconsideration and adoption. The adoption of this bylaw will extend the redemption period for an additional one year on two properties located at Okanagan Island View Villas. MOVED by Councillor Schierbeck: COTW-19/09/17-003 THAT COTW recommends that Council finally reconsider and adopt Tax Sale Redemption Period Extension Bylaw No. 2205, 2017.

CARRIED.

AGENDA ITEM # 7.A.

Minutes to be received for information: COTW Meeting minutes... of 71

COTW Meeting Minutes September 19, 2017 Page 2 2018 PERMISSIVE TAX EXEMPTION BYLAW NO. 2206, 2017

Director of Finance Doug Pryde presented the 2018 Permissive Tax Exemption Bylaw No. 2206, 2017 for first, second and third reading consideration. MOVED by Councillor Schierbeck: COTW-19/09/17-004 THAT COTW recommends that Council give first, second and third readings to 2018 Permissive Tax Exemption Bylaw No. 2206, 2017.

CARRIED.

CHAMBER OF COMMERCE PROPOSED CHANGES TO THE VISITOR'S CENTRE AGREEMENT

Mayor Fortin requested that COTW defer the Chamber of Commerce Agreement to a future Council meeting, in order to finish compiling data. It was noted that two Council members will be away for the October meeting, it was agreed to defer to a meeting in November. MOVED by Councillor Vucinovic: COTW-19/09/17-005 THAT COTW recommends that Council defer the Chamber of Commerce Proposed Changes to the Visitor's Centre Agreement to a future meeting.

CARRIED.

SUBDIVISION AND DEVELOPMENT SERVICING BYLAW NO. 1956, AMENDMENT BYLAW NO. 2204, 2017

Chief Administrative Officer presented the Subdivision and Development Servicing Bylaw No. 1956, Amendment Bylaw No. 2204, 2017 for final reconsideration and adoption. The adoption of this bylaw amends the fire flow requirements to align with current best practices and neighbouring community bylaws. MOVED by Councillor Condon: COTW-19/09/17-006 THAT COTW recommends that Council finally reconsider and adopt Subdivision and Development Servicing Bylaw No. 1956, Amendment Bylaw No. 2204, 2017.

CARRIED.

WATER USE RESTRICTIONS

Chief Administrative Officer, Elsie Lemke presented a report with respect to restricting and/or prohibiting water usage, as outlined in the Water Regulation Bylaw No. 1856. Emergency repairs that must be completed within environmental fish restrictions are required at both District water intake facilities.

Discussion ensued relative to ensuring there will be consultation with the orchardist and farmers. It was noted that there will be notification sent out to the public with respect to when the water restrictions will start. MOVED by Councillor Condon: COTW-19/09/17-007 THAT COTW recommends that Council authorize the Director of Operations to restrict or prohibit the use of water as outlined in the Water Regulation Bylaw No. 1896, Section 9 as required through December 31, 2017.

CARRIED.

BUDGET Chief Administrative Officer presented a request for budget approval, in the

AGENDA ITEM # 7.A.


COTW Meeting Minutes September 19, 2017 Page 3 APPROVAL FOR EMERGENCY WATER INTAKE DEBRIS REMOVAL PROJECTS

amount of $240,000, for emergency repairs to remove excess sediment at both water intakes due to flooding damages. The Emergency repair work is to be conducted in early October 2017 and may be eligible for 80% funding through Provincial Disaster Financial Assistance. It was noted that the District will be responsible for 20% of the cost equaling $48,000. Funds will come from the water reserve. MOVED by Councillor Condon: COTW-19/09/17-008 THAT COTW recommends that Council approval budget funding up to $240,000 for the Water Intake Sediment Removal Projects.

CARRIED. OTHER BUSINESS

ADJOURNMENT

MOVED by Councillor Condon:

COTW-19/09/17-009 THAT the meeting be adjourned at 9:17 a.m.

CARRIED.

Certified Correct. Corporate Officer Mayor

Dated at Peachland, B.C. This 10th day of October, 2017.

AGENDA ITEM # 7.A.


Peachland Tourism Promotion Committee Wednesday, May 31st, 2017 at 7:00 p.m.

Council Chambers Minutes

Present: Archie Luccisano, Janet Hornseth, Jennifer Clute, Virginia

Schmidt, Madeline Nixon, Shelley Sweeney, Councilor Keith Thom

Staff/Liaisons: Cheryl Wiebe (District of Peachland), Regrets: Eldon Kerbes, Joey Byatt (VIC Liason) 1. CALL TO ORDER 7:00pm 2. AMENDMENTS TO AGENDA None 3. APPROVAL OF AGENDA Moved by Virginia Schmidt CARRIED 4. PRESENTATION BY SUE VAN NOORTWYK

Sue van Noortwyk was our guest speaker in presenting about geocaching. She outlined what the purpose of geocaching is, what the overall plan is for geocaching around Peachland, the benefits involved for the town and the associated costs. Ms. Van Noortwyk is seeking an estimated $3,500 from the TPC. The breakdown for the allotment of funds would be $2,500 for start-up costs and $1,000 per year for maintenance. There was a brief question period directed to Ms. Van Noortwyk regarding concerns about lacking a proper geocaching committee to implement the program, that geocaching is already saturated in Peachland with over 13,000+ in close proximity, if it’s still a relevant form of tourism, if it’s a year round activity, how the program would be launched and who would maintain the program (passports, prizes, etc.).

5. APPROVAL OF THE MARCH 23rd, 2017 MINUTES

Moved by Virginia Schmidt CARRIED 6. REVIEW STRATEGIC GOALS ITEMS #2 and #3

#2. Expand marketing and promotion of Peachland as a year-round tourist destination

1. Inventory of Year Round Tourist Attractions - The Visitor Information

Centre maintains a complete list of attractions in Peachland. The District and Community Centre maintains and actively updates local Peachland events. No further action required from the Committee

AGENDA ITEM # 7.A.


2. Investigate Marketing and Promotion Activities - Last year the TPC did research into comparing the marketing and promotional activities of similar tourist towns. Nothing much came from the research, as the TPC didn’t know how to use the information or who to share it with. Janet brought up the point that Peachland’s biggest problem is that it is not a four-season destination. It was mentioned that perhaps the geocaching could be marketed as a shoulder season, year round event.

3. Collaborate with the VIC on Marketing and Promotions - Joey Byatt, Manager of Tourism Services at the Peachland Visitor Centre attends the TPC meetings so that we have continuous collaboration.

4. Advocate for Tourism Initiatives through Municipal Processes – TPC members were invited to participate in the OCP review. Cheryl will also send an invitation to TPC members to participate in the Parks and Recreation Master Plan Focus Groups. This will consist of a series of group discussions about the future of Parks and Recreation in Peachland.

5. Advertise to Local Residents about Tourism – Meetings are advertised on the municipal website and notice boards. Archie brought up the point that the most important aspect is to “advise local residents on the importance of tourism”. Discussion ensued about writing articles to The Peachland View on behalf of the TPC outlining the importance of tourism. Jennifer Clute will write quarterly articles to submit to The View on behalf of the TPC regarding the importance of tourism, what’s happening in tourism, etc.

6. Marketing Work Plan – An annual process to determine allocation of TPC funding.

7. Advocate for Marketing Funds - Last year marketing funds went to the Scarecrow Festival. This year the plan is to allot funds again to the Scarecrow Festival. The committee discussed a future off season opportunity - “Winterfest” #3. Increase the number of sustainable, shoulder season events for people of all ages Due to time constraints, this conversation will continue at the next scheduled meeting.

7. TOURISM PROMOTION COMMITTEE POLICY/TERMS OF REFERENCE

CHANGE Terms of Reference have been changed to allow a maximum 9 committee members (previously maximum 8). The Committee will consider submitting a request for additional members at a later date

8. DISCUSS TPC DESIGNATED MEETING SCHEDULE

There was discussion to change the time of the TPC meetings to 4:00pm. There was also discussion about meeting more often. It was decided that the TPC would keep the current dates, but would meet adhoc if there were a need to.

AGENDA ITEM # 7.A.


Move by Madeline Nixon THAT the TPC meetings start times change to 4:00pm. CARRIED

9. NEW BUSINESS

a.) 2017 Funding Allocation – Scarecrow Festival The Scarecrow Festival is requesting $800.00 for the 2017 festival to be used for advertising and scarecrow updates. Madeline would like to see a budget for the Scarecrow Festival and where funds would be allotted. Moved by Janet Hornseth THAT $800.00 is to be given to the Scarecrow Festival with the majority of funds allocated to marketing. CARRIED b.) 2017 Funding Allocation – Geocaching Concerns were raised about allotting money for geocaching without a designated committee. The TPC is not interested in taking the geocaching project on, however, if Sue van Noortwyk could establish a committee with more information about the implementation of the project, it may be a project the committee would support. Moved by Madeline Nixon THAT the committee approve in principle a geocache project in Peachland AND FURTHER THAT the TPC request Sue van Noortwyk to establish a geocache committee and report back with a sustainable plan. CARRIED

10. REPORTS a.) Tourism Services (Joey Byatt) – No report b.) Council Representative (Keith Thom) – No report 11. BRAINSTORMING None to note. 12. ADJOURNMENT Moved by Madeline 8:30pm CARRIED CERTIFIED CORRECT: _____________________ _____________________________ Chairperson Corporate Officer Dated at Peachland, B.C.

AGENDA ITEM # 7.A.


1

____________________________________________________________________________

Peachland Economic Development Committee

Minutes of Meeting held Thursday, June 15, 2017

Present: Christine Heinrick, Dave Stuart, Virginia Schmidt, Rick Tench, Bob Corder Councilors: Pam Cunningham, Mike Kent District Liaison: Cory Gain, Matt Faucher Regrets: Rocky Rocksborough-Smith, Linda Craven 1. Chair, Christine Heinrick called the meeting to order at 7:00 p.m. 2. Introduction

Christine announced the addition of a new staff Matt Faucher, Planning & Economic Development Technician and round table introductions were made.

3. Adoption of Agenda

Motion: Mike Kent Carried 4. Adoption of Minutes dated April 13, 2017

Motion: Dave Stuart Carried

5. Ongoing Business a) Update on Development OCP Progress

- Cory said that development activities were going very brisk but with the focus being on the flood it is expected that the OCP document will not be ready by the end of 2017 as expected, maybe spring 2018. Urban Systems has prepared draft for public hearing. The Charette document as part of the sustainable downtown plan will be integrated. Cory stated there will need to be amendments to consolidate into the main document for consistency. Urban Systems needs to create a draft with policy in place and develop guidelines for zoning regulations. Questions arose on building guidelines vs zoning. The OPC is strictly a guideline whereas the zoning bylaws are what determines building height. RE: Peachtree Village there was a public hearing. Response was positive. Council will issue 3rd reading that will remain until development permanent application approval is complete.

b) Website - PEDC Section of website needs to have committee positions updated. Christine also stated that

the website links and applications are not working. Matt to look at the links.

c) Business License Applications - Lots of interest in business development and may need to add an application on line.

AGENDA ITEM # 7.A.


2

- Patrick stated that on the current business list there are 232 businesses listed but according to the Chamber business list there are around 400 and there are no resources to follow-up on these businesses to encourage them to renew their business license. Patrick said he knows of 15 businesses waiting to come to Peachland but waiting for office space.

- Patrick will put this item on the next Chamber meeting agenda on ways to encourage business license renewal. Open discussion followed on ways to have all businesses, including home business to renew annual license.

- Cory stated that the WTP (Water Treatment Plant) plan and design is going ahead. The borrowed portion of the funding needs to go through an approval process.

6. New Business a) PEDC Resignation

- Patrick advised that Rocky has accepted the position of new president of the Chamber. An email was received after the meeting confirming that Rocky will be resigning from the PEDC because of his new position.

b) RTE (Revitalization Tax Exemption) - Council has asked PEDC to help find ways to promote the program and to increase the profile.

Mike stated that the Peachtree Village is proceeding without the benefit of the program. Need to work to develop a higher profile of the RTE to encourage businesses to take advantage of it, which would help increase investment in Peachland. When the PEDC portion of website is update, it was agreed a section of RTE in plain language could be included.

- Action: Bob and Dave will develop strategic ideas on the program and produce a summary of the benefits of RTE to be approved for inclusion on the website. Report back at the next meeting in September.

c) Business Attraction Activities - Need to look at other cities such as Vancouver to plan a market strategy to seek other ways to

increase business investments in Peachland. - PEDC committee has been asked to focus on ways to bring a boutique hotel to downtown

Peachland. The opening of the new financial institution has been encouraging and a hotel is something this town is missing. Other towns convert hotels for longer term residences in the off season which helps to become a year round business.

d) Encouraging Residents to Shop in Peachland - Patrick said that he has started with offering prizes to be won for residents to shop in local

businesses. Prizes such as beach rides, Keith Tom has offered shepherd’s pie dinner for 14 people, a wine tour and a free night’s stay in a B&B. Sponsored advertising and social media will help with getting the message out there. Patrick will keep the committee updated via an email.

e) Showcasing Local Businesses

7. Reports a) Council

- Cory reported that the main issue currently is focusing on the flooding. Concerns with tourists and B&B cancelations.

AGENDA ITEM # 7.A.


3

b) Chamber - Patrick advised that Rocky Rocksborough is the new president of the Chamber. - Peachland Concerts will be for the Canada Day 150 year celebration with 6 different acts being

held in Heritage Park. - Voting for the favorite local business is open on line with the awards night in the fall. - The Visitor Centre has purchased 36 beacons in corporation with TOTA and Destination

Okanagan. There is a $2500 fee to a company in the US.

c) TPC - Virginia advised that the TPC had a presentation on Geochaching which is a world-wide treasure

hunt. The group is looking to promote the treasure hunt in Peachland is asking the TPC to support and provide some startup money. Waiting for the group to come back with an outline and business plan.

- The Scarecrow Committee is asking for advertising funds and is planning to go ahead with the Scarecrow Festival again this year.

8. Motion to adjourn at 8:10 P.M.

Motion: Pam Cunningham Carried

9. Next Meeting to be held September 28, 2017 at 7:00 PM in Council Chambers.

________________________________________________________________________

Certified:

Dated: June 16, 2017

_______________________________ __________________________________

Chair Corporate Officer

AGENDA ITEM # 7.A.


MINUTES

CANADA 150 COMMITTEE (Sesquicentennial)

Regular Meeting

Council Chambers Monday, April 10, 2017

1:30 P.M.

ATTENDANCE Mayor Cindy Fortin, Peter Schierbeck, , Keith Thom, Darlene Hartford Staff Liaison: Cheryl Wiebe

REGRETS Marion Hall, and Richard Smith

CALL TO ORDER Mayor Fortin called the meeting to order at 1:33 pm

APPROVAL OF AGENDA

MOVED by Peter Schierbeck/CARRIED

APPROVAL OF MINUTES OF MARCH 20

MOVED by Keith Thom/CARRIED

HISTORIC WATER WALL

Director of Community Services (Cheryl Wiebe) reported that the District received $10,000 for the project ($2,000 less than what was requested). Joey Byatt and Cheryl Wiebe will meet with the Historical Society to establish a project plan and revised budget. Keith Thom indicated that he would volunteer his sound system to the opening ceremonies. MOVED by Keith Thom to receive for information/CARRIED

HISTORIC SCAVENGER HUNT/OPENING CEREMONIES

Darlene reported that there were 105 participants. It was a very successful event. The final budget detailing the $482.11 expenses was provided (budget was $500) An additional $225 was allocated for the First Nations drummers/dancers. MOVED by Keith Thom to receive for information/CARRIED

FALL FAIR CANADA 150 BROCHURES

Martha Jenkins from the Fall Fair submitted a request to the Committee to consider sponsoring $250 towards a commemorative cover for this years Fall Fair booklet MOVED by Darlene Hartford that the committee allocate $250 to the Fall Fair commemorative booklet/CARRIED The Committee discussed allocating funds to have the flyer created by the Chamber of Commerce professional produced and printed. The committee discussed that the Chamber Logo and the District Logo would appear on the front of the flyer with agency logos attached

AGENDA ITEM # 7.A.


BUDGET ALLOCATION REVIEW REQUEST PROJECT LIST

to specific events or at the bottom of the page as the designer deemed appropriate. MOVED by Keith Thom that the committee allocate $250 toward design and print copy of the Canada 150 flyers. CARRIED The Committee reviewed and updated the budget and considered the variance in cost of the T-shirts. With additions made on April 10th, the balance available to the committee is $1130.00 MOVED by Keith Thom that the committee increase the budget allocation for the t-shirts by $163.22 for a total of $663.22 CARRIED Canada Day – Staff confirmed tha the District received a Heritage Canada grant for Canada Day. The grant is for $4,100. Staff will review the budget and report back how the additional funds will be spend for the 2017 celebration. Peachland Elementary School Photo – May 31 at 10am. There will be a back up photographer on the roof of the school in the event there are any problems with the drone. Still investigating on how to establish the image on the field. Canada 150 Celebration of Business – April 13-18. All businesses were invited to participate. Will include sidewalk sales and specials. Businesses will be encouraged to decorate in white and red. Committee members provided updates to the following projects:

Project Committee Liaison

Possible Community Partner

Update

Run relays and races at Canada Day First Nations presence at Canada Day

Cheryl Wiebe Recreation To be included

Time Capsule Cheryl Wiebe Historical Society

No Response

Historic Play Peter Schierbeck

Peachland Players

No Response

People Flag at Peachland Elem

Peter Schierbeck

Peachland Elementary

May 31, 10am

Interior Salish Speaker Series/James Baker

Art Gallery Complete

Mountain bike trip Princeton-Peachland

Cheryl Wiebe Westbank bike club

No response

Request existing groups to use the theme “Strong, Proud and Free”

Cheryl Wiebe Community Groups

Complete - several groups have responded and have incorporated the theme

AGENDA ITEM # 7.A.


NEXT MEETING:

Canada 150 Quilt/Raffle

Fall Fair Fall Fair has confirmed a Canada 150 quilt and raffle will be included in their event.

Invite Governor General to Peachland and involve the BC Dragoons

Mayor/ Peter Schierbeck

No response

Canada 150 Club Cheryl Wiebe Recreation Included in Winter Recreation Guide. Tracking forms available at the Community Centre (provided to committee members)

Businesses to get in the spirit of Canada 150

Darlene Hartford/Joey

Chamber April 13-18 – Canada 150 Celebration of Business

Local Winery special release

Peter Schierbeck

Local Wineries

Wineries secure. Artwork is needed further exploration of the use of the Canada 150 logo for Commercial purposes.

Art Banners/Canada 150 theme

Cheryl Wiebe Art Group Complete – will be installed prior to World of Wheels

Christmas Light Display 2016 & 2017 – alternate red and white lights on Beach Ave

Cheryl Wiebe Parks Red and White spot lights will be used in select locations

Bigger Fireworks show 2017

Council Request a red and white finale rather than a bigger show

Retail items – Canada 150/Bats

Darlene Hartford

BEEPS Blackout lilies (commemorative for Canada 150) are available for sale.

Include the Canada 150 logo on Civic Awards – 50th Anniversaries

Cheryl Wiebe Recreation Logo included on the certificates and décor will be red and white

Historical Scavenger Hunt

Darlene Hartford

VIS Complete

Red/White Sail By Darlene Hartford

Peachland Yacht Club

Being considered by the Yacht club.

Monday, May 15 1:30 pm

ADJOURNMENT: MOVED Peter Schierbeck /CARRIED at 2:30 pm

CERTIFIED CORRECT: _______________________ _______________________

Chairperson Corporate Officer Dated at Peachland, B.C.

AGENDA ITEM # 7.A.


District of Peachland

Department Report

To: Mayor and Council

From: Director of Community Services Cheryl Wiebe

Date: October 2, 2017

Subject: Community Services – September 2017

• Conducted shoreline assessments with the Shoreline Engineer and the Structural Engineer on

the waterfront to determine the impacts of the spring flood. Final reports are expected this month and will help to determine the scope and priority for remediation and replacement of waterfront infrastructure and rip rap repair;

• Initiated flood mitigation of the basement at the Peachland Wellness Centre. Project will be complete in early October;

• Hosted the 3rd annual Glow Run. Registration was sold out with 260 registrants (there was 100 participants in 2016);

• Worked with the Canada 150 committee, Visitors Centre, Peachland Museum and the Sncewips Museum on a refined scope for the Historic Water Wall project. The initial project is no longer viable due to availability of model volunteers and model resources. The revised scope will build on the experience at the Peachland Museum and the Sncewips Museum and will include pictures, storyboards, didactics, artifacts and interactive features such as pre-recorded audio highlighting historical people, stories and First Nations phrases in the Sylix, English and French language. The display will highlight the First Nations story of the Four Food Chiefs, the Sylix people and their use of the land. The display will also discuss how Peachland became a settlement from the fur traders – many of whom where French Canadian and Metis, prospectors and those who came to make Peachland home. The project is slated to be complete in February 2018; and

• Completed the Tennis Court/Pickeball Court Project. Final project numbers: o Pickleball and Tennis Courts - $266 404 (*Budget $266,368 – 50/50 funding) o Addition of the parking lot - $36,860 o Balance in the Tennis/Pickleball reserve – $11,000 (est.)

Community Events in Municipal Facilities:

• Fall Fair • Ambassadors Pageant • Peachland Farmers and Crafters Market • Scarecrow Festival Opening Ceremonies • Technovation – Peachland Round Table

AGENDA ITEM # A.

Community Services of 71


Department Report


From: Director of Corporate Services Polly Palmer


Subject: Monthly Department Report for September

Union of British Columbia Municipalities (UBCM) arrangement and communications

Executive Assistant attended PADM course ‘Better Decision Making and Policy Writing’ that

contributes to her Advanced Local Government Administration Certificate

Conducted research for a special project – Ponderosa Golf Ball sign

Keeping the District’s website updated with news events about Findlay Creek Fire and Notice of

Rapid Impact Compaction for the Affordable Senior’s Housing construction

Produced the Fall 2017 Quarterly Utilities Newsletter

Collaborated with Urban Systems Communications on the Water Treatment Plant News letter

Water Treatment Plant and Water Interconnect Loan Authorization Bylaw draft and preparing for

associated Alternative Approval Process

Recruitment for Water Treatment/Distribution Operator and On Call Labourer

AGENDA ITEM # B.

Corporate Services of 71


Department Report


From: Fire Chief Dennis Craig


Subject: Monthly Fire Department Report for September 2017

Fire Chief attended the Fire Rescue Canada conference in Vancouver.

Peachland Fire and Rescue Brigade attended the Ambassador Pageant night.

Peachland Fire & Rescue Service was deployed out of our area at the request of the Office of the Fire Commissioner 6 separate times for the 2017 fire season. These were:

Okanagan Center (Lake Country) – Tender 21 Williams Lake – Pumper 21 Clinton – a member only crew for Structure Protection (2 public works pick-ups) Riske Creek – a member only crew for Structure Protection (2 public works pick-

ups) Philpot Rd (Joe Rich) – Pumper 21 Finlay Creek (Summerland/Peachland) - a member only crew for Structure

Protection (1 public works pick-up and Utility 21).

The District of Peachland is reimbursed the costs of these deployments by the Province as per the Inter-Agency Operational Procedures and Reimbursement Rates. This generated an approximate net revenue of $170,000.00.

The Districts Type 3 Structural Protection Trailer was not deployed out of the area this year due to our own extreme fire hazard. The deployment of Structural Protection trailers is slightly different from that of deploying other pieces of firefighting apparatus like an Engine or Water Tender. Once a SPU is deployed, it cannot easily be recalled back to its home community if the need arises there.

Monthly Statistics: Sept. 2016

Sept. 2017

YTD 2017

Training Man Hours 343.33 204.00 2308.50

Response Man Hours 644 501 3785**

Active Members 33 37

Incidents

Fire 1 4 27

Motor Vehicle Accidents 9 4 36

First Medical Response 11 22 171

Other* 10 8 82

Total 31 38 316 *Other includes: Assist Other Agency, Public Service, Alarms, Marine Rescues, etc.

AGENDA ITEM # C.

Fire and Rescue Services of 71


Department Report


From: Director of Operations Joe Mitchell


Subject: September 2017 Operations Department Report

Administration

• Development review meetings • Working with District hired Recovery Manager for flood assessments • Water Intake Repair Design and Tendering • MacKinnon Road repair design • Attended and presented at BC Public Works Association Conference (Penticton) • Flood damage assessment with shoreline and structural engineers • Toured Lake Country Water Treatment Facility to review onsite chlorine generation unit

(pre-design process for Peachland Water Treatment Facility) • Awarded winter sand contract

Public Works

• Gravel road grading • Dust control • Brushing roads • Sidewalk inspections

Water

• Upland lake inspections / adjustments • Hydrant testing • Leak repairs (2) • Annual watermain flushing program • Peachland Lake Dam Safety Review site visit • Workplace inspections • Minto Street watermain upgrade complete • Retirement of Water Mechanic after 33 years (Wayne Marceniuk)

AGENDA ITEM # D.

Operations Department of 71

District of Peachland Department Report

To: Mayor & Council From: Director of Planning & Development Services Date: October 3, 2017 Subject: September 2017 Monthly Report Development Applications in Progress:

Development/Description Recent Activity Next Steps

Ponderosa Pincushion Ridge DP11-10,009 S12-001, S14-01, S14-14 Trails Development (69 multi-family units)

Phase 8 of the Trails was approved for Registration in Land Titles Office.

Confirmation of the intentions of the developer with respect to future plans and; Submission of: a) Bonding to satisfy

Development Permit provisions;

b) Payment of DCCs and other fees including Building Permit applications for next Phase; and

c) Applications for each further strata plan phase approval.

New Monaco (Maximum 2,800 dwelling units, 7,250,000 sq.ft. total floor area with maximum of 250,000 sq.ft. commercial)

New Monaco Engineering Team, District Engineers continue to work on resolving primary site access. Project coordination meeting to review recent work. Terms of Reference for Technical Development Permits under consideration.

Neighbourhood Design Guidelines and Parks Plan under development. Technical Development Permits to be considered in preparation for issuance of a Preliminary Layout Review Letter. MoTI approval of primary accesses to Highway 97 and Highway 97C will be required prior to subdivision approval.

Z13-1,004 and DP14-03 Huston Road New Town Planning Services (52 duplex units) zoning stands at 3nd Reading;

No action in September. Submission of subdivision application for lot consolidation and road dedication. Execution of the Works and Services Agreement.

Z05-1,007 and DP14-07 Princess Street New Town Planning Services (56 townhouse units in 14 buildings)

Applicant working on the requirements of the Technical and Form and Character Development Permits and the Works and Services Agreement related to road and utilities construction.

Submission of subdivision application for lot consolidation and road dedication. Execution of the Works and Services Agreement.

AGENDA ITEM # E.

Planning and Development Services of 71

of 3

K:\Departments\Planning Files\0640 Reports And Statistics\0640-30 Monthly Reports\2017\2017-09 Planning Monthly Report.Docx


Z16-01, DP17-09(T), DVP17-09 5760 Beach Avenue Gaetan Royer, City State Consulting Services (Mixed use commercial & residential building)

Technical DP issued. Council Adopted the Zoning amendment Bylaw and approved the Form and Character DP on September 5th, 2017.

Applicant required to consolidate the 2 lots, meet the requirements of the Development Permit within 2 years.

Z11-1,004 5930 Columbia Avenue Newtown Planning Services (97 townhouse units in 21 buildings)

No action in September. Applicant required to consolidate the 2 lots, meet the requirements of the Development Permit within 2 years.

Z16-05 4178 & 4186 Lake Ave; 4189 13th St. and 4183 San Clement Avenue Oasis Development (Zoning from R-1 to Proposed CR-1 Mixed Use Zone)

Applicant continues to work with engineers on addressing servicing requirements.

Applicant has submitted a summary report of the Public Information Meeting that will be appended to the Council Report. Staff is preparing Council report for 1st & 2nd Reading.

Z16-07, S16-06 4415, 4431, 4445, 4461 6th St. Peachland Senior’s Housing (Zoning from C-2 to Proposed CR-1 Mixed Use Zone72 rental housing 2 office units)

Lot consolidation and road closure complete. Building Permit issued. Site work underway.

The applicant is required to meet the DP requirements within 2 years.

Z16-08 5071 Morrison Road Morrison Ridge Development (Zoning from A-1, R-2)

Third Reading was granted on August 8, 2017. Subdivision application has been received. The applicant is working with engineers to address the servicing requirements.

MoTI has advised that this application is outside their jurisdiction, therefore does not require their approval. Approval will be coordinated with Subdivision approval.

S17-01 6238 Lipsett Avenue (Subdivision of 2 new lots)

Applicant pursuing PLR Letter requirements.

Applicant to complete works and services requirements identified in the subdivision PLR Letter.

S17-02 5371 Coldham Road (subdivision of 4 new lots)

No action in September. Applicant working on the subdivision PLR Letter requirements.

OCP17-01, Z17-01, DP17-10(T) 6114 Turner Avenue (Zoning from Institutional to 17 Single Detached Units)and (17 Multi-family Units)

PublicHhearing was held on September 5, 2017 and OCP and Zoning Amendment bylaws received Third Reading on September 19, 2017. A Zoning Bylaw text amendment to create the R-3 Small Lot Residential is associated with this application.

The technical DP has been approved by the Director of Planning and Development Services. Application for Form and Character DP.

Z17-02, DP17-08 4364 Beach Avenue (Zoning from R-1 Single Detached Residential to RM-4 Multi Unit Residential)(7 Multi-family Units)

Staff is reviewing application while awaiting return of referral comments.

Applicant to conduct Public Information Meeting pursuant to Council Policy DEV-110 prior to Staff report proceeding to Council to 1st& 2nd Reading of the Zoning Amendment bylaw.

OCP17-02 & Z17-03 4932 Sanderson Avenue (Zoning from A-2 Rural Non-ALR to RM-1 Manufactured Home Park)(OCP Rural to Low Density Residential)

Applicant has submitted application for OCP and Zoning amendments. Additional information required to complete the submission. Applicant working with the Planning

Application will be referred for agency comment in due course.

AGENDA ITEM # E.


of 3

K:\Departments\Planning Files\0640 Reports And Statistics\0640-30 Monthly Reports\2017\2017-09 Planning Monthly Report.Docx


Department with respect to proposed Manufactured Home Parks Bylaw No. 2193.

Other Planning Matters:

Planning and Development Services activities during the month of September:

Continued work on OCP Renewal Project and ongoing development applications

Review and update of the Subdivision Process Guide/Manual and related documentation

Building Permit Activity:

Two Year Comparison for the Month of September 2017 2016

Total Permits 4 10

Total Billings 1,272.00 19,739.00

Total Project Values 103,200.00 1,299,500.00

Year-to-Date Value 16,477,580.00 6,828,980.00

Total Billings 80,296.80 100,079.76

Number of Permits 70 76

Building Inspection Activity for the Month of September:

Activity Number

Permits Issued 4

Site / Building Inspections 33

Office Visits 15

Building Violations 0

Bylaw Enforcement Activity for Building Official / Bylaw Enforcement Officer for the Month of September 2017: Ongoing Enforcement Activity:

Property Address

Date of Offence

Bylaw Contravention

Detail of Offence Follow Up

N/A

Bylaw Enforcement Activity for Bylaw Services Contract 2017 Seasonal Contract commenced May 1, 2017 No service for the month of September. Bylaw Officer’s Activity Sheet / Walkway and Parks

Written Warnings

Verbal Warnings

Bylaw Notice’s

Signs Impounded

Illegal Camping

Vehicles Towed

Dogs On

Beach

Dogs In

Parks

Dogs Off

Leash

Picking Up

After Dog

Not Picking

Up After Dog

Offence Observed Pending Compliance Resolved

Complaints 7 0 7

Site Inspections 27 0 27

Office Visits 6 0 6

AGENDA ITEM # E.


District of Peachland Request for Decision


From: Director of Finance Doug Pryde


Subject: 2018 Permissive Tax Exemption Bylaw

Recommendation: THAT 2018 Permissive Tax Exemption Bylaw Number 2206, 2017 be finally reconsidered and adopted

Chief Administrative Officer’s Comments:

I support the recommendation: ___________________________________________________________

Implications of Recommendation:

General: The 2018 Permissive Tax Exemption Bylaw received first, second and third readings at the September 19, 2017 regular Council meeting identifying 12 organizations receiving permissive tax exemption next year. The only amendment includes the new location of the Peachland Community Policing Office due to the seniors housing project occupying the land in the previous location. The Financial impact of 2018 tax exemptions is exempted municipal tax revenue in the amount of $50,042 which translates to approximately $17 per average single-family dwelling.

Report/Document: Attached: Available: Nil:

Schedule of Financial Impacts of 2018 Tax Exemptions.

2018 Permissive Tax Exemption Bylaw Number 2206, 2017.

Options: 1. COUNCIL MAY CHOOSE TO SUPPORT THE RECOMMENDATION

2. COUNCIL MAY CHOOSE TO REFER BACK TO STAFF FOR ADDITIONAL INFORMATION

3. COUNCIL CAN CHOOSE TO NOT SUPPORT THE RECOMMENDATION

AGENDA ITEM # 8.A.

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AGENDA ITEM # 8.A.



BYLAW NUMBER 2206

A Bylaw to Exempt from Taxation Certain Lands and Improvements Situated in the District of Peachland

_______________________________________ WHEREAS pursuant to Sections 224 to 227 of the Community Charter, a municipality may exempt from taxation certain lands and improvements; NOW THEREFORE, the Council of the District of Peachland, in open meeting, enacts as follows:

1. Those certain parcels of land and improvements, situated, lying and being in the District of Peachland, as described in Schedules ‘A’ and ‘B’ attached hereto and forming part of this Bylaw, shall be exempted from taxation.

2. This Bylaw will take effect for the 2018 taxation year, being January 1, 2018 to

December 31, 2018.

3. This Bylaw may be cited as ‘District of Peachland 2018 Permissive Tax Exemption Bylaw Number 2206, 2017.’

READ A FIRST TIME, this 19th day of September, 2017. READ A SECOND TIME, this 19th day of September, 2017. READ A THIRD TIME, this 19th day of September, 2017. FINALLY RECONSIDERED AND ADOPTED, this ______________________________________ __________________________________ Mayor Corporate Officer Dated at Peachland, B.C. This

AGENDA ITEM # 8.A.


Schedule 'A'

Attached to and forming part of

Bylaw No. 2206, 2017

Item CC Exempt Exempt Term

No. Sec. Owner Occupied By Legal Description Land Improvements (years)

1. 220(1)(h) & 224(2)(f) Peachland United Church Trustees of the Congregation Peachland United Church Parcel A, Block 4, Plan 44, ODYD, DL 490 100% 100% 1

2. 220(1)(h) & 224(2)(f) Synod of the Diocese of Kootenay St. Margaret's Anglican Church St. Margaret's Anglican Church Lot 1, Plan KAP62699, ODYD, DL 490 100% 100% 1

3. 220(1)(h) & 224(2)(f) Baptist Churches of B.C. Okanagan Peachland Baptist Church Lots 12 & 13, DL 220, ODYD, Plan 9704 100% 100% 1

4. 224(2)(b) Corporation of the District of Peachland Peachland Wellness Centre Lot H, Plan 22267, ODYD, DL 490 100% 100% 1

5. 224(2)(e) Corporation of the District of Peachland Peachland Riding Club Lot 17, Plan 410, ODYD, DL 2538 25% 100% 1

6. 224(2)(b) Corporation of the District of Peachland Peachland Community Policing Office Lot G, Plan KAP22267, ODYD, DL 490 100% 100% 1

7. 224(2)(b) Corporation of the District of PeachlandPeachland Chamber of Commerce and Peachland

Boys and Girls ClubLot A, Plan KAP40524, ODYD, DL 490 100% 100% 1

8. 224(2)(b) Corporation of the District of Peachland Peachland District Retirement Society Lot A, Plan 38807, ODYD, DL 490 100% 100% 1

9. 224(2)(a) Baptist Churches of B.C. Okanagan Maple Springs Bible Camp Lots 5 & 6, Plan 410, ODYD, DL 2538 99% Note 'A' 1

10. 224(2)(a) The Nature Trust of BC The Nature Trust of BC Lot A, Plan KAP85621, DL 2690 100% N/A 1

11. 224(2)(a) Peachland Branch of the Royal Canadian Legion Branch 69 Peachland Branch of the Royal Canadian Legion Lot 6 & 7, Block 2, Plan 44, DL 490 78% 66% 1

12. 224(2)(a) Peachland Village Ltd. Okanagan Regional Library Unit #40, Lot A, Plan KAP58976, ODYD, DL 220, Except Plan KAP60348Note 'B' Note 'B' 1


2018 Tax Exempted Properties

Note 'A' - 100% of the improvement value less 100% of the residential premises with garage

described as buildings A and B in Schedule 'B' attached hereto and forming part of this

bylaw.

Note 'B' - Assessment value per square foot of leasing space occupied by the Okanagan

Regional Library as provided annually by the BC Assessment Authority multiplied by the

total square footage of leasing space occupied by the Okanagan Regional Library in the

Peachland Village Mall.

AG

END

A ITEM # 8.A

.

2018 Permissive Tax Exem

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AGENDA ITEM # 8.A.




From: Director of Planning and Development Corine (Cory) Gain


Subject: Clarification of language in the Subdivision and Development Servicing Bylaw

Recommendation: THAT Council give the first three readings to the Subdivision and

Development Servicing Bylaw No. 1956 Amendment Bylaw No. 2209;

AND THAT Council Policy DEV-200 Subdivision Works and Services on

Existing Roads and DEV-240 Watermains and Connections – Extension of

be rescinded.




General: Amendment of the Bylaw will reduce confusion and update definitions to reflect

changes in legislation and bylaw referencing practices.

Organizational: The clarity of terminology will make communicating bylaw standards and

requirements easier for all.

Financial: There is no financial impact.

Policy: Rescinding DEV-200 and DEV-240 will remove redundant policies.

Strategic Plan: The bylaw amendment process demonstrates that the District values

transparency and accountability.

Background:

Subdivision and Development Servicing (SDS) Bylaw No. 1956, adopted in 2010 updated the District’s

standards. A review of the Subdivision Approval Manual associated with that bylaw has identified the

need for additional refinements and the existence of two Council Policies that were rendered obsolete by

adoption of the bylaw but have not yet been rescinded. Minor housekeeping changes to the SDS Bylaw

are proposed to clarify the District’s requirements and improve the ability to reference sections of the

bylaw. All issues addressed in Council policies DEV-200 Subdivision Works and Services on Existing

Roads and DEV-240 Extension of Watermains and Connections are addressed in SDS Bylaw No. 1956;

as such, the policies may be rescinded.

AGENDA ITEM # 9.A.

Subdivision and Development Servicing Bylaw No. 1956, Amendm... of 71

K:\Departments\Planning Files\3900 Bylaws\3900 SDS BYLAW AMENDMENTS\3900-02 2017 SDS Amend - Serv Agr\2017-10-02 Council RFD Sub Serv Bylaw Amend.docx

A single, shorter way of referencing the Works and Services to be provided under agreement between the

Owner/Developer and the District is proposed. The existence of two different definitions: “Servicing

Agreement” and “Works and Services Agreement” created confusion. A consolidated definition of

“Servicing Agreement” can be used reference either works and services required by Development

(Building Permit) or a Subdivision and is consistent with the standard terminology used in the

development industry. The Approving Officer has the authority to require registration of the Agreement

pursuant to section 219 of the Land Title Act without any specific reference being included in the bylaw.

Three other definitions: Fees, Professional Engineer and Latecomer Agreement are proposed to remove

reference to out-of-date bylaws and/or legislation. A copy of the Amending Bylaw is attached for

reference.

As part of the general review, the Subdivision Approval Manual has been updated and replaced with the

Subdivision Process Guide. The publication, “What is Subdivision?” has also been revised and is

available for reference on the District website. Subdivision application forms will be updated to current

District of Peachland format.

Report/Document: Attached: X Available: Nil:

Subdivision and Development Servicing Bylaw No. 1956 Amendment Bylaw No. 2209 Council Policies: DEV-200 Subdivision Works and Services on Existing Roads DEV-240 Extension of Watermains and Connections Options: 1. COUNCIL MAY CHOOSE TO SUPPORT THE RECOMMENDATION

2. COUNCIL MAY CHOOSE TO REFER BACK TO STAFF FOR ADDITIONAL

INFORMATION


AGENDA ITEM # 9.A.



BYLAW NUMBER 2209, 2017

A Bylaw to Amend Subdivision and Development Servicing Bylaw Number 1956

________________________________________________ WHEREAS the Council of the Corporation of the District of Peachland has adopted Subdivision and Development Servicing Bylaw Number 1956; AND WHEREAS it is deemed necessary to amend the bylaw; NOW THEREFORE, the Council of the Corporation of the District of Peachland, in open meeting assembled, enacts as follows:

1. THAT Part 2 INTERPRETATION section 2.2 Definitions be amended by: a) Deleting the definition of “Fees” as follows:

“Fees” means those fees payable to the District in connection with the Subdivision or Development of land, as prescribed by the District’s Development Approval Procedures and Fees Bylaw No. 1749, as amended.” and replacing it with: “Fees” means those fees payable to the District in connection with the Subdivision or Development of land, as prescribed by the District’s Development Application Fees Bylaw, as amended or replaced from time to time.

b) Deleting the definition of “Professional Engineer” as follows:

“Professional Engineer” means a professional engineer, registered under or duly licensed as such under the provisions of the Engineers Act of British Columbia.” and replacing it with: “Professional Engineer” means a professional engineer registered under the British Columbia Engineers and Geoscientists Act.

c) Deleting the definitions of “Servicing Agreement” and “Works and Services Agreement” as follows:

“Servicing Agreement” means an agreement between the Owner and the District made pursuant to Section 219 of the Land Title Act, in substantially the form attached to the District of Peachland Subdivision Procedures Manual, as referred to in the Local Government Act.” “Works and Services Agreement” means a written agreement in a form prescribed by the District that describes the terms and conditions agreed upon between the District and the Owner relative to provision of Works and Services associated with a Subdivision or Development.” and replacing them with:

AGENDA ITEM # 9.A.


Bylaw No. 2209 – Page 2

“Servicing Agreement” means a written agreement in a form prescribed by the District that describes the terms and conditions agreed upon between the District and the Owner relative to provision of Works and Services associated with a Subdivision or Development.”

d) Deleing the definition of “Latecomer Agreement” as follows: “Latecomer Agreement” means an agreement between the Owner and the District, in the form prescribed by the District, as referred to in Section 939 of the Local Government Act. and replacing it with: “Latecomer Agreement” means an agreement between the Owner and the District, in the form prescribed by the District, as referred to in Section 508 of the Local Government Act.

2. THAT This Bylaw may be cited as “Subdivision and Development Servicing Bylaw No. 1956 Amendment Number 2209, 2017”.

READ A FIRST TIME, this th day of , 2017. READ A SECOND TIME, this th day of , 2017. READ A THIRD TIME, this th day of , 2017. FINALLY RECONSIDERED AND ADOPTED, this day of , 2017. _________________________________________ _____________________________ Mayor Corporate Officer Dated at Peachland, B.C. This day of , 2017.

AGENDA ITEM # 9.A.


DEV-200 The Corporation of the District of Peachland Policy

SUBDIVISION WORKS AND SERVICES ON EXISTING ROADS

Effective Date: March 1, 1994

Authorized By: Council – Regular Meeting

Replaces:

Works are required to be built or bonded for a subdivision under the following circumstances: 1. If it is adjacent to existing works 2. If it is on a road on which some works have already been installed and is an area

of active development

3. If it is on a road on which subdivision is anticipated in the foreseeable future

4. If it has a length of 60 metres or greater abutting existing roads

Works would not be required in subdivision under the following circumstances: a. If there is no construction required under the Subdivision Bylaw

b. If it is abutting a road which has not been provided with works, and the length of

the subdivision abutting the existing road is less than 60 metres c. Subject to Items 1 and 2 herein, where the subdivision does not create any

additional lots d. Where lot remainders are part of a staged subdivision e. Subject to Items 3 and 4 herein is it in a developed area with no improvements in

the vicinity

AGENDA ITEM # 9.A.


DEV-240 The Corporation of the District of Peachland Policy

K:\Departments\Corporate Services\Policies\DEV-240 - Watermains and Connections Extensions.doc

WATERMAINS AND CONNECTIONS – EXTENSION OF

Effective Date: August 28, 2012

Authorized By: Council – Regular Meeting

Replaces: February 13, 2001 May 11, 1993

1. To obtain an extension of watermains and connections, an applicant is required to:

a) Ensure that the existing water system as constructed can provide

sufficient water pressure for their development through an engineered report, if requested by the Municipal Engineer. All costs are applicant’s responsibility.

b) Pay all costs involved in the necessary upgrade of Municipal main

lines from existing water lines to their property, including increased line sizes, saddles, shutoffs, valves, etc.

c) Provide any required easements from Municipal roadways to and on

their property.

d) If the proposed watermain extension is to service lands not within the water system boundary, application must be made to amend the water system boundary. Payment will be required for inclusions of roads in the water system boundary.

2. All work will be in conformance with the Subdivision Development and

Servicing Bylaw. 3. All rates and connection fees detailed in the Water and Sewer Rates Bylaw

must be paid prior to a connection being made.

AGENDA ITEM # 9.A.






Subject: TA17-02 Text Amendment of Zoning Bylaw No. 2100 – R-2 (Two Unit

Residential) Zone

Recommendation: THAT Zoning Bylaw No. 2100 Amendment Bylaw No. 2194, 2017 be finally

considered and adopted.

Chief Administrative Officer’s Comments: I support the recommendation: ______________________________________


General: In response to the growing preference for fee simple over strata title ownership, changes

to the R-2 (Two Unit Residential) zone to allow the construction of duplexes on fee simple

lots joined by a party wall are proposed. The proposed bylaw amendments will allow

duplexes to be constructed with a party wall as the division between legally titled lots.

The relationship between the units would be governed by a party wall agreement

registered on the title of each lots at the Land Title Office.

Background:

A Public Hearing was conducted on September 5, 2017 at which Council heard from individuals who

deemed their interest affected by the proposed bylaw amendment. The Ministry of Transportation and

Infrastructure have provided their approval.


Zoning Bylaw No. 2100, 2014 Amendment Bylaw No. 2194, 2017.



INFORMATION


AGENDA ITEM # 9.B.

Zoning Bylaw No. 2100, Amendment Bylaw No. 2194, 2017. Text ... of 71

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AGENDA ITEM # 9.B.






Subject: TA17-04 Text Amendment of OCP Bylaw No. 1600 – Intensive Residential

Development Permit Area

Recommendation: THAT OCP Bylaw No. 1600 Amendment Bylaw No. 2197, 2017 be finally

considered and adopted.

Chief Administrative Officer’s Comments: I support the recommendation: ______________________________________


General: This proposed Official Community Plan (OCP) amendment will make it possible

to subject small lot and manufactured home residential developments to review

through the Development Permit process for form and character by establishing

an Intensive Residential Development Permit Area pursuant to section 488(1)(e)

of the Local Government Act.

Background:

A Public Hearing was conducted on September 5, 2017 at which Council heard from individuals who

deemed their interest affected by the proposed bylaw amendment. The Ministry of Transportation and

Infrastructure advised that their formal approval of the OCP Amendment Bylaw is not required.


OCP Bylaw No. 1600, 2001 Amendment Bylaw No. 2197, 2017.



INFORMATION


AGENDA ITEM # 9.C.

Official Community Plan Bylaw No. 1600, Amendment Bylaw No. ... of 71


BYLAW NUMBER 2197, 2017

A Bylaw to Amend Official Community Plan Bylaw Number 1600, 2001

________________________________________________ WHEREAS the Council of the Corporation of the District of Peachland has adopted Official Community Plan Bylaw Number 1600, 2001: AND WHEREAS it is deemed necessary to amend the bylaw; NOW THEREFORE, the Council of the Corporation of the District of Peachland, in open meeting assembled, enacts as follows:

1. THAT Section 16.0 DEVELOPMENT PERMIT AREAS be amended as follows:

a. Section 16.1 Development Permits, Policies and Actions item 1 be deleted and replaced with the following:

“1. Require all existing areas of land zoned which allow for intensive residential,

multiple-unit residential, commercial, industrial uses within the District and all such areas zoned to these uses after adoption of the Official Community Plan to adhere to the relevant Development Permit Area guidelines set out in this section.”

b. Section 16.13 Intensive Residential Development Permit Area be added as

shown in Schedule ‘A’ attached to and forming part of this bylaw. 2. This Bylaw may be cited as “Official Community Plan Bylaw No. 1600, Amendment Bylaw

No. 2197, 2017”

3. This Bylaw shall take effect upon its adoption by the Council of the Corporation of the District of Peachland.

READ A FIRST TIME, this 8th day of August, 2017. READ A SECOND TIME, this 8th day of August, 2017. PUBLIC HEARING HELD, this 5th day of September, 2017. READ A THIRD TIME, this 5th day of September, 2017. FINALLY RECONSIDERED AND ADOPTED, this day of , 2017. _________________________________________ _____________________________ Mayor Corporate Officer Dated at Peachland, B.C. This day of , 2017.

AGENDA ITEM # 9.C.


Bylaw Number 2197 – Page 2

Schedule ‘A’ 16.13 Intensive Residential Development Permit Area Category The Intensive Residential Development Permit Area is designated under Section 488(1)(e), (h), (i) and (j) of the Local Government Act (establishment of objectives: for the form and character of intensive residential development; to promote energy conservation; to promote water conservation; and to promote the reduction of greenhouse gas emissions) subject to section 491(7) [may include requirements respecting the character of the development, including landscaping, and the siting, form, exterior design and finish of buildings and other structures] on properties zoned for Small Lot Residential Development or a Manufactured Home Park. Development Permit guidelines are to be applied in a context sensitive way that respects the varied applicability to different building forms. For example, the guidelines relating to mass, scale and height are less applicable to a manufactured home park than to a multi-unit residential building in an infill development. Area The entire District of Peachland is designated as Intensive Residential Development Permit Area (DPA). Justification To facilitate the sensitive integration of a variety of low-density residential housing options, including smaller single detached residential lots, low-density ground-oriented multi-unit residential and manufactured home options into existing neighbourhoods. The goal is to increase the number and variety of opportunities for smaller, more affordable, accessible and low maintenance options for a variety of households sizes, compositions, demographics and lifestyles. Infill residential development presents an opportunity to increase residential density, promote the efficient use existing municipal infrastructure and introduce a variety of housing forms into existing residential neighbourhoods. Development Permit Area Guidelines ensure that land is used both effectively and in a manner that is sympathetic to existing uses. In particular, intensive residential development provides the ability to cluster housing where slopes can integrate form without significant impact on natural features, views, tree cover and natural drainage courses.

AGENDA ITEM # 9.C.



90


From: Director of Operations Joe Mitchell


Subject: Budget Approval for MacKinnon Road Flood Repairs

Recommendation: THAT Council approve budget funding up to $315,000 for flood repair work including culvert, creek and road repairs to MacKinnon Road




General: Emergency repair work is required on MacKinnon Road due to flooding which occurred in March 2017. The works include re-routing of a portion of Law Creek, installation of a box culvert under MacKinnon Road and road repair along MacKinnon Road. Works are scheduled to be completed between October and December 2017.

Organizational: The project will be designed and inspected by District consultants.

Financial: The total anticipated project budget is $315,000. There is currently $75,000 in the 2017 Storm Water Capital Budget and $140,000 in the 2017 Roads Rehabilitation Budget that remain available. The remaining $100,000 could be drawn from the Community Works Fund. Applications are being made for financial assistance through a few provincial grants, however the project is time sensitive and needs to be completed prior to 2018 freshet. We will not know the outcome of the budget requests prior to construction of this project.

Policy: Contracting Authority & Purchasing Policy FIN-060

Strategic Plan: Our Mission is to provide our taxpayers, residents and businesses with affordable quality services and to keep them apprised of and engaged in District affairs by conducting ourselves in a transparent way.

Background:

In March 2017, significant flooding occurred along MacKinnon Road, just south of Cousins Road. Law Creek, which had not seen appreciable flow in over 20 years, breached a culvert and did substantial damage to MacKinnon Road and surrounding right-of-way.

AGENDA ITEM # 10.A.

MacKinnon Road Flood Repairs - Early Budget Approval of 71

Opus Dayton-Knight, one of the District of Peachland’s engineering consultants, has completed an engineering design to alter the creek path, install a new culvert under MacKinnon Road and repave the section of MacKinnon Road damaged during the flood.

In an effort to ensure this flooding does not occur in the 2018 freshet, the project is currently being tendered, with anticipated construction between late October and December. Road paving may need to be deferred to spring of 2018 depending on construction progress and weather.

The total anticipated cost of this repair work is approximately $315,000 (design, engineering and construction). Funding options for this work include use of both the 2017 Storm Water Capital Budget ($75,000) and the 2017 Road Rehabilitation Program ($140,000). The remaining budget of approximately $100,000 could be funded from the Community Works Fund. The budget does include a small contingency, however recent tender pricing has been very unpredictable, with tenders often receiving no bids.

Grant funding for this work will be applied for, however, due to timing sensitivities (2018 freshet), the project will likely be completed prior to grant funding announcements. There are no guarantees that grant funding will be successful for this project.

Report/Document: Attached: Available: Nil:


2. COUNCIL MAY CHOOSE TO REFER BACK TO STAFF FOR ADDITIONAL INFORMATION


AGENDA ITEM # 10.A.

MacKinnon Road Flood Repairs - Early Budget Approval of 71

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AGENDA ITEM # 14.1A.

Peachland Chamber of Commerce of 71

The Board Report is published monthly after each regular meeting of the Board of the Regional District of Central Okanagan.

The Regional Board meets once a month in regular session in the Woodhaven Board Room at the Regional District office, 1450 KLO Road. The public is welcome to attend.

For copies of this publication or more information contact Bruce Smith, Communications and Intergovernmental Affairs 250-469-6339

Highlights of the Regional Board Meeting – September 18, 2017 FrontCounter BC License of Occupation

The Regional Board does not support a License of Occupation application made to FrontCounter BC. The application was referred to the Regional Board for comment. The applicant is requesting that the Provincial agency issue a License of Occupation to permit an existing area of fill deposited along the Crown land foreshore of Okanagan Lake in front of an upland private lot located off Westside Road. The Board is concerned that the infilling significantly altered the foreshore area.

Proposed Procedures Bylaw Amendment

The Regional Board has asked staff to present a report suggesting a possible change to the Procedures Bylaw to begin Board meetings with a statement recognizing the Okanagan Sylix nation. The 2015 – 2018 Strategic Priorities Plan identified strengthening the role of First Nations on the Regional Board, supporting the Truth and Reconciliation Commission recommendations and respecting the wisdom, cultural and traditional role of First Nations in the region as important initiatives.

Audio of the meeting is available at: https://www.regionaldistrict.com/media/231513/Audio_17_09_18brd.mp3 Regional Board Meetings

Regional District office – 1450 KLO Road, Kelowna (Woodhaven Board Room).

Thursday, October 12th

– following 8:30am Governance & Services Committee meeting

Monday, October 23rd

– 7:00 pm

The Board Reports Regional District of Central Okanagan

1450 KLO Rd., Kelowna, BC, V1W 3Z4 Phone: (250) 763-4918 Fax: (250) 763–0606

www.regionaldistrict.com www.facebook.com/regionaldistrict

www.cordemergency.ca [email protected]

AGENDA ITEM # 14.2A.

Regional District of the Central Okanagan of 71

https://www.regionaldistrict.com/media/231329/Agenda_September_18__2017.pdf

https://www.regionaldistrict.com/media/231513/Audio_17_09_18brd.mp3

https://www.regionaldistrict.com/media/231513/Audio_17_09_18brd.mp3

http://www.regionaldistrict.com/your-government/regional-board/meeting-dates.aspx

http://www.regional/

http://www.facebook.com/regionaldistrict

http://www.cordemergency.ca/

mailto:[email protected]

district of peachland regular council meeting …

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