district & finance update presented to school leaders stillwater area public schools april 16,...

District & Finance Update

Presented to School Leaders

Stillwater Area Public Schools

April 16, 2007


We Learn Not For School But For Life

District Update

• Historical Revenue Trends

• Historical Reductions

• Current Reductions

• Levy Expirations

• Perspective of Possible Reductions

• Spending Comparison Information



Historical Revenue Trends



Historical Budget Reductions

• Since 2000-01 $15.9 million in budget reductions

Including:

2001-02• Eliminated Benefit Coordinator position• Eliminated Communications Coordinator position• Reduced supply & material budgets 10%• Shifted some expenses to other funding sources




2002-03• Eliminated activity buses• Reduced supply & material budgets• Eliminated mentorship program for teachers• Reduced 2 administrative positions• Changed length of school day• Shifted to staggered transportation system• Shifted some expenses to other funding sources




2003-04 (adopted spring of 2003-04)• Reduced supply & material budgets by 3%• Shifted some expenses to other funding sources

2004-05• Eliminated Belwin Science Program• Modified temperatures in buildings• Implemented energy efficiency program• Dropped district membership in Metro ECSU• Reduced Read with Me program by 1 teacher




2004-05 (con’t)• Reduced special education staff development

budget• Reduced district administration staffing 13%• Reduced custodial staffing 3%• Reduced teacher staffing (increased class size)• Reduced nurse staffing• Reduced special education paraprofessional

staffing• Reduced counselors by 3%




2004-05 (con’t)• Reduced clerical staffing by 2%• Reduced other support staffing by 4.6%• Reduced supply & material budgets by 5%• Shifted some expenses to other funding sources

2005-06• Increased co-curricular participation fees• Increased student parking fees• Changed SAHS schedule reducing course

opportunities




2005-06 (con’t)• Reduced vocational education opportunities• Reduced transportation services to state law for

secondary students and 1 mile for elementary students

• Reduced clerical staffing• Reduced counselor staffing• Reduced media specialist staffing• Reduced paraprofessional staffing• Shifted custodial staffing allocations




2005-06 (con’t)• Reduced supply & material budgets 5 to 15%• Reduced teacher staffing (increased class size)• Reduced special education teacher staffing

(increased case loads)• Shifted some expenses to other funding sources




2006-07• Reduced fund balance target to 2.5%• Reduced teacher staffing (due to projected decline

in enrollment)• Froze supply & material budgets at 2005-06 levels• Shifted some expenses to other funding sources



Current Reductions

2007-08People

• Eliminated Assistant Principal on Special Assignment position

• Reduced custodial staffing• Eliminated full time substitute position• Reduced teachers - secondary Industrial

Technology staffing• Reduced Support staff• Reduced Technology support staff• Did not fill vacant Director of Instructional Support

Services for remainder of 2006-07 and 2007-08• Did not grant teacher sabbaticals



Current Reductions

2007-08 (con’t)Program

• Delayed Curriculum Revision Process– Career and Technical Education

– Music and the Arts

– Physical Education and Health

• Reduced teacher staffing (increased class size)• Froze supply & material budgets at 2006-07 level

with 5% reduction• Reduced energy conservation program



Current Reductions

2007-08 (con’t)Service

• Adjusted Fund Balance target from 3.4% to 3%• Increased co-curricular participation fees• Increased student parking fees• Increased field and facility rental fees• Shifted security expenses to other funding

sources• Reduced paper expenses



Reductions Summary

• Teacher reductions - class size increased on average 20+%

• Supply & material budgets decreased approximately 22%

• Support staff reductions Clerical, counselors, paraprofessionals, media specialists,

nurses, custodians, technology support, etc.

• Programs Mentorship, activity buses, Belwin Science, Metro ECSU,

Read with Me, SAHS schedule, vocational education, transportation, etc.

• Administrators Benefit coordinator, communications coordinator, Assistant

principal on special assignment, Director of Instructional Support, etc.

• Fees Student parking, clubs, athletics, facility rentals, etc.



Levy Expirations

• Current levy referendum authority expires at the conclusion of 2007-08 school year

• For revenue to be available for 2008-09 the authority must be renewed November 2007

• Current levy authority is $818 per pupil which generates $8,500,000 per year



Levy Expirations

• Current capital projects levy authority expires at the conclusion of 2007-08

• For revenue to be available for 2008-09 the authority must be renewed November 2007

• Current amount is 0.9% net tax capacity which generates $680,000 per year (dependent on tax capacity)



Perspective of Reductions

• $8.5 million is 11% of the budget and approximately 5 1/2 weeks of expenditures from the General Fund

• Eliminate all supply and material budgets for non fixed costs is equivalent to $6,500,000

• 20% wage reductions of all employees is equivalent to $8,500,000




• If reductions were all in teachers, the reduction would be over 134 teachers or increases in class size of 18-20 students

• 134 teachers is equivalent to: All teachers at SAHS and Lily Lake or; All teachers at SJHS, OLJHS and Rutherford or; 57% of all elementary teachers or; All teachers at Afton Lakeland, Andersen,

Lake Elmo, Marine, Oak Park and Withrow




• On average this translates to all teachers hired after August of 2000

• However, by subject area could mean staff with 18-20 years of experience in Stillwater Area Public Schools Loss of organizational memory and experience Loss of future’s best and brightest staff Competitive industry will provide staff

opportunities to leave and pursue excellence elsewhere




• Eliminating all administrative positions from the General Fund Cabinet, building principals, assistant principals,

assistant directors, supervisors and coordinators Saves $3.2 million




• Closing schools varies from $60,000 to $500,000 depending on the school

• Transportation reduction for elementary students state requirement (living two miles or more from school) = $150,000

• Eliminating all of athletics and cocurriculars would save approximately $800,000 net of revenues; or Fees would need to increase 175% to fully cover

costs of cocurriculars




• Phone system will fail at some point Resources were reprioritized since 2002 levy Network infrastructure needed to be completed Additional technology needs funded at schools

• 1-to-1 program at OLJHS Laptops will be three years old at end of 2007-08 Final lease payment Fall 2007 Not feasible to continue or expand program

within existing funding structure absent technology levy




• Existing student and staff computers would be on a 8 to 10 year replacement cycle

• Minimal expansion of intelligent classrooms Smartboards, LCD projectors, digital

microscopes, student response systems

• Instructional technology support will not be sufficient for growth of technology integration

• Technical support will not be sufficient for growth of technology integration




• Capital resources are currently funding operational technology costs as budget reduction from 2003-04

• Capital items are not being replaced on an appropriate replacement schedule student desks, chairs, cafeteria tables, other

equipment



Spending ComparisonsExpenditure Metro Exp Statewide Metro Similar Size County

Area Per Student Per Student Rank (343) Rank (48) Rank (19) Rank (4)Regular Instruction $3,818 $3,665 126 18 8 1

Special Education $1,249 $1,541 175 39 17 1Operations and Maintenance $607 $693 295 36 14 3

Instructional Support Services $529 $417 20 12 6 1Student Transportation $509 $460 143 13 6 2

Capital Expenditures $327 $376 220 30 13 3District Level Admin $276 $353 296 32 13 3

School Level Admin $275 $344 272 42 18 3Pupil Support Services $200 $235 103 33 13 4

Total Oper. Expend. per student $8,214 $8,431 208 27 13 1

*Statewide average $8,784

• Key points

• Below average spending overall compared to statewide and metro.

• Higher then average spending on classroom related areas (yellow highlights).

• Below average spending on administration and operations (blue highlights).

district & finance update presented to school leaders stillwater area public schools april 16,...

Documents

reduced teacher

contreduced clerical

budget reductionsincluding

support staffing

funding sources2004

funding sources2005

reduced fund balance

increased case loadsshifted