DIRECT DEPOSIT REQUEST FORM

APPLICANT INFORMATION

I, ________________________________ authorize Rare to directly deposit my pay into my bank account. I understand that this deposit will occur on or about the 1st and 15th of the month for staff on the U.S. payroll. For all other (international) staff, payments are made on or about the last business day of each calendar month.

BANK INFORMATION – attach a voided check or wire transfer (for international staff) instructions to this form

1) Name of bank _____________________________________________Address of bank ____________________________________________Type of account (checking, savings, brokerage, etc): ________________Bank Routing Number: ________________________________________Account Number: ____________________________________________Percentage/amount of check to be deposited: ______________________

2) Name of bank _____________________________________________Address of bank ____________________________________________Type of account (checking, savings, brokerage, etc): ________________Bank Routing Number: ________________________________________Account Number: ____________________________________________Percentage/amount of check to be deposited: ______________________

3) Name of bank _____________________________________________Address of bank ____________________________________________Type of account (checking, savings, brokerage, etc): ________________Bank Routing Number: ________________________________________Account Number: ____________________________________________Percentage/amount of check to be deposited: ______________________

APPROVAL INFORMATION

Finance: ________________________________

Date: ___________________________________

CREDIT CARD REQUEST FORM

APPLICANT INFORMATION

Name: ____________________________ Date of Request: ________________

Supervisor: ________________________ Department: ____________________

TYPE OF CARD

□ American Express

□ MasterCard

Requested limit: ______________________________

AGREEMENT OF RESPONSIBILITY

I hereby agree that by completing and signing this form, that all monies charged by me under this agreement are to be used solely for Rare business or related expenses. I understand that I am personally liable for all charges incurred on any company credit card issued in my name.

Signature: ________________________________

Name: __________________________________

Date: __________________________________

APPROVAL INFORMATION

HR : ________________________________

Supervisor: ________________________________

VP, Finance: ________________________________

CASH ADVANCE/IMPREST REQUEST FORM

APPLICANT INFORMATION

Name: Date of Request: ________________

Program: Project: _________________________

CASH ADVANCE INFORMATION

□ Imprest Account

Amount of Imprest : □ One-Time Cash Advance

To be re-filled at: $_______________________

Date that payment is needed by: ______________________

Explanation / Reason for Request (attach travel requisition(s) and allocation to projects and grants as necessary): _________________________________________________________

__________________________________________________________________________

AGREEMENT OF RESPONSIBILITY AND REPAYMENT

I hereby agree that by completing and signing this form, that all monies advanced to me by Rare under this agreement are to be used solely for Rare business or related expenses as detailed above. I understand that Rare will keep detailed records of deposits and withdrawals to my cash advance account and apply submitted expenses accordingly. I am entitled to a detailed review of my cash balance upon request.

I also understand that any balance remaining on the account, in other words, cash advanced to me but not paid out against submitted expenses, is owed by me and in entirety to Rare, on demand and at any time, but particularly upon discontinuation of employment with Rare. As such, I agree to repay in full any outstanding balance on my cash advance account on demand, no later than within 3 days of the request or my final day of employment at Rare, and in any case authorize Rare to recover such monies through reduction of wages, vacation pay, or any other method allowable by law.

Signature: ________________________________

Name:

Date:

APPROVAL INFORMATION

Supervisor Signature: ________________________________

Supervisor Name: ________________________________

COO Signature: ________________________________

COO Name: ________________________________

OVERTIME REQUEST FORM

EMPLOYEE INFORMATION

Name: ____________________________ Date of Request:______________

Supervisor: _________________________

DATE(S) OF OVERTIME: _________________________________________

HOURS OF OVERTIME: __________________________________________

PROJECT OR BUDGET TO BE CHARGED: __________________________

REASON/JUSTIFICATION FOR OVERTIME: _____________________________________________________________________________________________________________________________________________________

Employee Signature: ________________________________ Date: _______________

Supervisor Signature: _______________________________ Date: _______________

TRANSPORTATION PLAN ENROLLMENT FORM

EMPLOYEE INFORMATION

Name: ____________________________ Date:_____________________________

Please circle your choice below (note: you may not receive the $40 employer contribution if you choose to receive a parking space):

1) SmarTrip card Yes NoPrimary method of transportation? Yes NoEmployee contribution withheld (in addition to $40 employer contribution if parking spot is not provided) $_______________________Required: SmarTrip card # ____________________

2) Parking space ($14/month withheld) Yes No

3) Other method of transportation Yes No($40/month employer contribution if parking spot is not provided)

Based on the above elections, I understand that a total of $___________________* will be deducted from my pay each month (to be divided equally amongst the two pay periods) and that if I wish to change my deduction amounts I will need to submit the request in writing to Human Resources.

Employee Signature: ______________________ Date: _______________

*Minimum of $14 will be withheld if parking space is elected

Transportation PolicyAlthough we are an organization that promotes sustainable conservation activities throughout the world, nearly every employee in the Arlington office currently drives to work independently, despite the alternatives available, which include:

Public transportation: Metro, Metrobus, Art Carpooling/rideshares Biking or walking

In addition, we are currently paying for a number of expensive parking spaces, and do not have enough spaces for each employee. Therefore, in an effort to encourage alternative forms of transportation, Rare is implementing a transportation policy to become effective August 1, 2005 for Arlington office staff, which is outlined below.

Alternative Transportation Users:

Because we would like to encourage alternative forms of transportation, for those employees that do utilize alternative methods to get to work, such as walking, biking, or metro, Rare will subsidize the cost of shoes, bicycles, or metro fares for these employees in the amount of $40 per month. In order to be eligible for this benefit, employees cannot hold a parking spot in the garage below the building. Essentially, this will be a monthly taxable benefit that will be added to your paychecks to be used towards the costs incurred from using that form of transportation. The intention with this benefit is that the employee will be using a method other than driving as their main form of transportation to and from work.

In addition to the new policy, Rare has also enrolled in SmartBenefits with Metro. With this benefit, employees can elect to have up to $105 deducted on a pre-tax basis from their paycheck each month to be used towards the use of Metro. In order to enroll, employees must purchase a reusable SmartTrip card for a one-time cost of $10. Each month, any funds deducted from the paycheck, in addition to the $40 subsidy from Rare, will be placed on the card electronically for the employee to use. Please note that all employees are welcome to enroll in the SmartBenefits program, regardless of whether or not Metro will be their main method of transportation. For more information, or to enroll, please see Human Resources.

Drivers:

As mentioned above, in the past, Rare has not charged a fee to employees for parking spaces in the garage below the building, despite the fact that Rare does incur a cost for these parking spots. Moving forward, Rare will begin to charge employees a monthly fee in exchange for an assigned parking space. This fee will be subsidized substantially by Rare and will be a minimal cost to the employee, as compared to the average cost for parking for the Metro D.C. area. Starting on August 1, 2005, employees will be charged $14 per month ($7 per pay period, after taxes) if they wish to have a dedicated parking spot at Rare. This amount will be deducted automatically from your paycheck. This amount was arrived at by calculating the number of spots that Rare currently pays for, divided by the total number of parking spots assigned to Rare.1 As the number of extra parking spots grows, the monthly fee per person will grow as well. This will be addressed on an annual basis and will be communicated to staff annually, before the increase.

For those employees that wish to continue driving to work, but would like to explore the option of carpooling or ridesharing with other employees, please send an email to Kristin with your preferred schedule and location. Based on interest, we will attempt to set up a schedule or assist in the coordination of a carpooling schedule.

1 Example: Rare has 15 parking spaces to date. Three of those spaces are at the cost of $70/month to Rare. $70 * 3 = $210 per month. $210/15 spaces = $14/space.

IMPORTANT: Despite this policy, there is no guarantee that you will receive a dedicated spot at any time you request it – ie there are a limited number of spots available, and at some point we may need to create a waiting list for future spots.

BlackBerry/PDA Assignment Form

EMPLOYEE INFORMATION

Name: ___________________________________________________________

Title: ____________________________________________________

Supervisor:__________________________________________________________

Location: __________________________________________________________

RARE’S CORPORATE CELL PHONE/PDA POLICY

FOR ELIGIBLE ARLINGTON-BASED STAFF ONLY1. Rare has signed a contract with a corporate cell phone

provider and eligible staff will be assigned a corporate PDA that will enable both voice and data (email and web) usage globally.

2. Rare will support these devices and ensure synchronization with our outlook email

3. Rare will pay for these costs centrally4. Rare will no longer reimburse other cell phone usage,

equipment or plans, with the few exceptions noted below5. As with all Rare equipment, such equipment is the property of

Rare, not for personal usage, and will be returned to Rare upon demand and especially upon termination of employment.

Personal usage policy: As stated above, Rare-paid and issued equipment is owned by Rare, paid for by tax-deductible donations, and is for business usage only. Inevitably, some moderate personal usage is expected, such as brief calls home while traveling. However, for those of you who use a cell phone as your primary personal line, a Rare-issued phone should not be viewed as a replacement. We expect responsible usage and we will address any abuse of this policy as necessary.

EMPLOYEE ACCEPTANCE OF POLICY AND SUPERVISOR APPROVAL

Yes, I accept a Rare-issued phone. I understand that I cannot charge cell phone plans, usage, or equipment on my expense report.

I would like to transfer my existing cell phone number to my Rare phone, and that number is:___________________ *

Employee Signature: ____________________ Date: _______________________

Supervisor Signature: ____________________ Date: _______________________

HR Signature: __________________________ Date: _______________________

EMERGENCY CONTACT FORM

EMPLOYEE INFORMATION

Name: ___________________________________________________________Home address: ____________________________________________________Phone: ___________________________________________________________Allergies: __________________________________________________________

IN CASE OF EMERGENCY

Doctor: _________________________________________________Phone: _________________________________________________

Primary Contact: __________________________________________Relationship: _____________________________________________Address: _________________________________________________Phone: __________________________________________________

Secondary Contact: ________________________________________Relationship: ______________________________________________Address: _________________________________________________Phone: ___________________________________________________

I understand that this information will be kept confidential and will be used on in the case of emergencies.

Employee Signature: _______________________________________Date: ____________________________________________________

FY2009 Holiday Schedule(Oct. 1, 2008 – Sept. 30, 2009)

The Arlington office will officially be closed on all of the above dates in accordance with the Federal holiday schedule for FY2009.  All full-time employees are permitted to take these days off at their regular rate of pay.  Any employees who wish to change the date of the observed holiday must have specific authorization from their supervisor, obtained in advance in writing and submitted to HR. 

Field staff may take up to 12 holidays in FY2009, which are observed locally in lieu of the above holidays.  Field staff should notify their supervisor in advance of any local holidays that they wish to observe.  

Holiday Date (observed)Columbus Day October 13, 2008

National Election Day November 4, 2008

Thanksgiving Day November 27, 2008

Day after Thanksgiving November 28, 2008

Christmas Day December 25, 2008

Floating holiday between Christmas & New Year’s Day

New Year’s Day January 1, 2009

Birthday of Martin Luther King, Jr. January 19, 2009

President’s Day February 16, 2009

Memorial Day May 25, 2009

Independence Day July 3, 2009

Patagonia Pro Discount Program

ENVIRONMENTAL PROFESSIONALS

The Patagonia Pro Program supports environmental professionals who are on the ground and on the frontlines getting things done for the environment. We support direct-action programs whose work requires extensive outdoor exposure.

Individual and personal pro purchase accounts may be available for paid, full-time, year round employeesof non- profit environmental groups that have been a part of the Patagonia Environmental Grants program(www.patagonia.com/enviro/enviro_grants.shtml ) within the last 2 years. This account will be forindividual access and not meant for volunteers, part-time workers or members of any board of directors oradvisory groups. Applicant must be employed with this group full-time, and at least 10 months of the year.This offer is good only for individual accounts and may not be offered in certain regions of the country.

Rare Staff receive a discount of roughly 50% off retail price items at Patagonia.com. Purchases andReturns can only be made online, not at their retail stores. Purchases through this program are only for you. You may not order products for friends or relatives. Patagonia does monitor sales and any abuse of thisprogram will result in the cancellation of your account.

After you apply at www.patagoniapro.com ,send in the required information listed below. It only takes aweek or two for them to review and confirm your eligibility. You will then receive a confirmation emailwith your password/customer # and the seasonal source code.

When you complete the online application list your email given to you by Rare

TO APPLY:

Please complete an on-line application at www.patagoniapro.com and mail it in with your supportingdocumentation including but not limited to current company brochure; personal business card; pay stub(with $ ’ s and social security information blacked out) & letter from your HR department or director ofprogram reflecting full- time employment, and job description. On the application, your mailing addressmust be the same as your corporate office and your e-mail must be your work e-mail address. All of this isrequired for us to consider your application and anything less will not be accepted. Pro accounts must berenewed annually via a complete re-application.

Required Information Checklist:

Completed Application via www.patagoniapro.com Seasonally current brochure or catalog Personal business card Recent pay stub (with $ ’ s and social security information blacked out) Job description & letter from your HR department reflecting full- time employment

Please mail in to: Lisa ManningPatagonia Pro ApplicationPO Box 32050Reno, NV 89533

Rare’s Very Own Zagat SurveyStaff’s Favorite Restaurants in the Courthouse Area

Café Asia 1550 Wilson Blvd., Arlington/Rosslyn, VA 22209

“Light and tasty sushi, delicious Thai Iced Tea, and a great drink selection. Normally, mid-range in terms of price, but they have great, cheap Happy Hour specials.”  - Carrie Madigan: Administrative Assistant

“Serving an abundance of cuisine from Malaysia to Japan, Café Asia offers culinary options for every appetite and dietary need. The vegetarian Pad Thai is a gastronomic winner with its loads of fresh vegetables and savory peanut flavor. The sushi bar leaves raw fish connoisseurs begging for more, and the price is just right for the conservationist working on a shoestring budget at a non-profit organization. Café Asia also presents a chic ambience with modern seating furniture, sophisticated lighting coordination, and an inviting bar offering warm sake as well as domestic beers. Its big open windows and high ceilings also gives off a roomy feel that is relaxing yet dressier than the deli down the street. If fresh sushi and Panang curry is what you crave, meander down Wilson Boulevard towards Rosslyn and head to Café Asia for lunch”- Lindsay Hower Jordan, Manager, Communications and Marketing

“I love Asian food. I had only been to their restaurant in DC so it was a surprise to find out that they opened one in that is a 10 minute walk from our office. I love their sushi and Indonesian noodle dishes. Very eclectic menu with Asian foods from all over!  Good place to try new things as they are done simply but tastefully.  On weekday evenings from 5:30 to 7:30 there is a happy hour where much of the nigiri sushi is $1 per piece -- one of the best deals in town”- Elan Nissenboim, Manager, Grants and Finance

Cosi 2050 Wilson Blvd., Arlington, VA 22201

Signature Salad - ***  “ This salad provides a medley of fruit and vegetables that is sure to be pleasing to even the most discerning palate.” - Kristin Ritter: Director, HR and Administration 

TBM sandwich - *** “Regardless of whether or not you’re a vegetarian, this sandwich is a crowd pleaser.”- Kristin Ritter: Director, HR and Administration 

“Well, I really like Cosi bagels. They have one in particular, orange cranberry that is just to die for.”- Heather Murphy: Coordinator, Accounting and Finance

“My favorites: the square bagels, especially orange cranberry (who knew the shape could make such a difference!), Signature salad (bleu cheese, pears, dried cranberries, and pistachios with a roasted shallot dressing – yum!), and the new Yorkshire Beef and White Cheddar sandwich – very tasty!”- Carrie Madigan, Administrative Assistant

Gua-rapo’s 2039 Wilson Blvd., Arlington, VA 22201

“Yummy happy hour drinks”- Kristin Ritter: Director, HR and Administration

Pho75 1721 Wilson Blvd., Arlington, VA 22201“By far, the top cultural and culinary satisfaction to be found in the neighborhood. Your menu consists of a dozen different varieties of the classic Vietnamese noodle and beef soup. A

“vegetarian” option exists and basically the soup comes without the actual beef, but I would still bet my lunch money that the broth is beef-based. Make sure you get the Vietnamese hot coffee, with condensed milk; the pure sugar content should keep you awake at Rare for the rest of the day after a big bowl of noodles”- Sharon Price, Coordinator, Rare Pride Program

Rhodeside Grill 1836 Wilson Blvd. Arlington, Virginia 22201

“Classic bar fare. French fries are perfect. Good sandwiches, soups. It’s the kind of place you can go when you want a quick good meal with no hassles. And it won’t leave you with that normal bar-food indigestion”- Elan Nissenboim, Manager, Grants and Finance

Singh Thai 2311 Wilson Blvd. Arlington, Virginia 22201“Skipped over by the big lunch crowd, there is a little Thai place past the corner of Wilson and Veitch up the street, past the “Euro Market.” Its delicious and the servers are friendly. I always get the pineapple fried rice, even though they claim it’s not on the menu, if you ask, you can get it”- Sharon Price, Coordinator, Rare Pride Program

Soho Café 1515 Wilson Blvd. Arlington, Virginia 22209“When you are just in the mood for some mediocre comfort food, there is one of those pay-by-the-pound buffet places in the Safeway shopping plaza on Wilson as you head down towards Rosslyn. It’s on the left side of the road a couple of blocks down. Interesting to go just to see all the military contractors in their uniforms and overhear some of our current administration’s upcoming plans for world domination. Oops, sorry, couldn’t resist.  While you dine on your $8.95 plate of food that really shouldn’t be mixed together (like fried rice, doughnuts and glazed salmon), you can sit down and eat for once instead of bringing lunch back to your desk”- Sharon Price, Coordinator, Rare Pride Program

Whole Foods 2700 Wilson Blvd. Arlington, Virginia 22201“Our loveable, ever-the-crowd-pleaser “Freshies.” Look for anyone who works for Pride around 1 or 2 and you just may be able to catch a ride there at least twice a week. You can get sandwiches, sushi, salads, fresh hot food, cubicle snacks or anything your little organic-loving heart desires”- Sharon Price, Coordinator, Rare Pride Program

Green Guidelines: Rare Arlington OfficeJuly 2005

Promoting sustainability externally in our mission, vision, goals, programs and projects requires that Rare itself maintains a sustainable organization in its internal operations. Therefore, our guidelines for a “green Arlington office” are follows. This plan is merely a start and we will consistently update and adapt it as new lessons, materials and innovations become available.

With this in mind, we adhere to five main principles of a green office:

Environment / sustainabilityo Energy consumption: Reduce the environmental energy impact of the office (the way we

commute to work, our use of energy and lights, turning off computers, energy-saving appliances, etc.)

o Reduce / Reuse / Recycle: Make every effort to follow the principles of reduce, reuse and recycle in that order: 1st consume less, 2nd reuse what we or others already have, 3rd recycle our waste or obtain recycled products

o Buy local: Support local businesses and products as much as possible, thereby decreasing the amount of energy used in transporting goods to the office

Social responsibilityo Fair labor: check out labor standards for each company we contract with or purchase from,

ensure that their employees are receiving fair wages and follow social responsibility guidlenes

Cost o Ensure our resources are best being used in the right placeso Remember our status as a nonprofit organization

Simplicityo Consume less stuff! (reduce acquisition of things o Use less stuff! (i.e. print on less paper)

Professionalismo Just because we are a nonprofit, does not have to mean we look like one! By following

simple guidelines and keep our offices clean and neat we can achieve both a professional, homely and international look that makes Rare what it is

With these five themes, we have the following categories. Recommended resources for following these guidelines (i.e. vendors, donation sites, websites, etc.) are listed at the end of each section.

1) Purchasing: All purchases must be examined through the five themes of our green office as listed above. Generally, we look for items in this order:

a) Used (best choice, reused items create no new waste!)b) Sustainable (by criteria set up above)c) Local (from a local vendor)d) Mainstream, at best price (last resort, no other options are available)

Coop America’s Green Pages Onlinehttp://www.coopamerica.org/pubs/greenpages/ The Green Guidewww.thegreenguide.com

2) Waste: While it is important that the office remain clean and free of items/objects that no longer work or we no longer have use for, Rare commits to not adding more nonbiodegradable materials to landfills. Every effort will be made to dispose of waste in an environmentally sustainable manner. Some of these methods are:

a) Donation for reuse (i.e. Goodwill, other charitable organizations, Craiglist, Freecycle, etc.)b) Recycling

c) Proper waste disposal (all computers/electronic equipment/nonbiodegradable materials can be disposed of through events like the Arlington county hazardous waste events that happen a few times a year; batteries should be saved and disposed of through a battery disposal center as well)

d) Trash (as a last resort only, we will dispose of old items in the trash)

Freecycle DC clubhttp://groups.yahoo.com/group/freecycledc/ Craigslist http://washingtondc.craigslist.org/ Arlington county residents’ hazardous materials disposal centershttp://www.co.arlington.va.us/Departments/EnvironmentalServices/wpcp/EnvironmentalServicesWpcpHouseholdHazMat.aspx#elec Recommendations for businesses http://www.co.arlington.va.us/Departments/EnvironmentalServices/swd/EnvironmentalServicesSwdOtherMat.aspx#elecrecy Business that accepts old electronic equipmenthttp://www.subtractions.net/

3) Lights: In the Arlington office, we should make every effort to TURN OFF THE LIGHTS when leaving a room at all times. Also, all new lamps/bulbs purchased by Rare will be energy efficient bulbs (such as compact fluorescent bulbs), which will in turn save both energy and money.

8 Compact Flourescent Lightbulbs (CFLs) for the reception area:http://www.safeclimate.net/store/shopping/view_products.php?id=1100.49

CFLs last 8-10 times longer than our current incadescant bulbs. If we used CFLs about 10 hours a day, 5 days a week, we wouldn't have to replace them for another 4 years.

CFLs use 75% less energy than regular bulbs to produce the same amount of light. A 23-watt CFL is the same light output as a 90W incadescant bulb.

One CFL saves about 800 pounds of carbon dioxide from polluting the air throughout the lifetime of the bulb. This means by replacing all 8 bulbs in the reception area, Rare would be keeping 6,400 pounds of CO2 out of the air.

4) Appliances: All appliances purchased will follow the Energy Star guidelines and must be energy efficient. On a case by case basis, the costs and benefits (both environmentally and monetarily) will be weighed to determine if a used product or a new energy-efficient product is more appropriate.

Energy Star websitehttp://www.energystar.gov/index.cfm?c=business.bus_index

5) Incentives / Gifts: Products made by or given out by Rare, or produced with the Rare logo will always compliment our mission. Therefore, gifts and incentives should never be made or purchased in a way that harms or endangers the environment or a group of people in any way. Some guidelines to look for in incentives and gifts (such as t-shirts, hats, promotional items, etc.):

a) Made in USAb) Organic/ recycledc) Fair Traded) Responsible Company e) Cost

Patagonia Beneficial Tees: 100% organic cotton from Texas cotton made in Mexico under fair labor laws.Tim or Matt800.676.5546 ext. 7803http://www.beneficialts.com/products.html  American Apparel: Clothing made in the USA sweatshop free, some organic cotton. http://www.americanapparel.net/wholesaleresources/infoUS.html  American Products: all types of union made in the USA promotional materials Rick Callin, The American Time Companies, 710 N. Wayne St., Suite 104, Arlington, VA  22201rcallin@atc-ny.com(703)465-2901 Office(800)465-6379 Toll Free(571)274-0582 Cell 

6) Food: Every attempt will be made to support local businesses and to purchase food for events, meetings and general office supplies in line with Rare’s mission. Some general guidelines for food:

a) Local (i.e. grown/produced in the local area)b) Organic or pesticide-freec) Supports independent businessesd) Reduce packaging as much as possible (i.e. no lunchboxes, or plastic disposables, request reusable

containers, reduce use of disposable silverware and paper/plastic plates)e) Buy drinks in large containers instead of individual cansf) Coffee: ALWAYS be fair trade and organic if possible

Whole Foods Market, 2700 Wilson Blvd., Arlington, VA 22201Tel: 703.527.6596 Fax: 703.527.6568

7) Cleaning supplies: When Rare needs to purchase cleaning supplies for the office or the kitchen, only nontoxic and biodegradable products should be purchased.

Whole Foods Market, 2700 Wilson Blvd., Arlington, VA 22201Tel: 703.527.6596 Fax: 703.527.6568

8) Furniture: Please look for these qualities when purchasing furniture:a) Usedb) Sustainable (i.e. recycled, certified sustainable wood, alternative products like bamboo)c) Fair labor / social responsibilityd) Professional, neat, simplistic designe) Good cost to Rare

IKEA furniturehttp://www.ikea.com/ms/en_US/http://www.ikea.com/ms/en_US/about_ikea/social_environmental/resources.html Ten Thousand Villages: fair trade productshttp://www.tenthousandvillages.com/ Alter Eco Furniturewww.AlterECOfurniture.com Arise: fair trade, sustainably produced furniture http://www.arisedc.com/furnweb.htm CitiLogs Furniture: made from reclaimed woodwww.citilogs.com

9) Energy: In order to reduce the amount of energy used/consumed in the office, every machine or computer in the office will be connected to a power strip that is turned off every night or when the employee is not in the office. Also, care will be taken to purchase only energy efficient (or “Energy Star” appliances).

Energy Star websitehttp://www.energystar.gov/index.cfm?c=business.bus_index Safe Climate general energy reducing infowww.safeclimate.net

10) Paper: There are many ways to reduce paper usage and cut down on the environmental impact of our office in terms of paper. We will follow these three general guidelines:

a) Reduce paper used: a. all printers will be automatically set to print double-sided (except color printer)b. drafts can be printed two pages per sheet or more to reduce paperc. we will try not to print documents that are not absolutely necessary

b) Reuse paper: try to reprint on used paper or take notes on the backs of paper you no longer needc) Recycle: all paper that can be recycled will be recycled, this includes both white paper that is

recycled in the office and mixed paper that will be collected at each desk-space and taken to the recycling center in Arlington by a Rare staff member

d) Purchase recycled paper ONLY: all Rare printed materials, including in-house printing and standard office copy paper will be 100% post-consumer recycled paper. Rare is committed to paying the premium price for these products. Also, every attempt will made to ensure that all printed materials made outside of Rare (communications pieces, business cards, annual reports, letters, field notes, etc.) will be printed on 100% post consumer recycled paper as well.

Paper companies for 100% PCR paper and other office supplies:http://www.dolphinblue.com/http://www.greenlinepaper.com/ Consider purchasing 18lb. weight paper:“75% of the 4 million tons of office paper used in the US annually was 18 lb. weight -- which is perfectly adequate -- instead of 20 lb. weight, this would cut paper use by 300,000 tons each year.” http://www.safeclimate.net/business/solutions/solution_detail.php?cat=3&id=93&type=biz To reduce junk mail and the paper waste associated: http://www.ecologicalmail.orghttp://www.metrokc.gov/dnrp/swd/nwpc/bizjunkmail.htm

11) Resources: General articles about energy-saving and sustainability within the office can be found here at Grist magazine’s “Ask Umbra” column. http://www.grist.org/advice/ask A couple of excerpts are below:

Always turn off computers when not in use: http://www.gristmagazine.com/ask/ask092503.asp“Simply putting the computer in "sleep" mode will not permit it to get enough deep, R.E.M. sleep, making it distracted and jittery the next day. Har! Har! No, seriously, folks, turning off your computer at the end of the day is the way to go…That "leave it on all night" rumor will be traced back to Enron sooner or later, trust me. Turning your machine off also reduces heat and mechanical stress and prolongs its life. So you'll be saving energy and money, as well as postponing the day your machine gets landfilled. It is also true that you can save energy by encouraging your computer to sleep as often as possible. Change the settings so that it goes to sleep sooner, and use the sleep mode instead of a screen saver. But at the end of the day, turn the thing off.”

Always turn lights off when leaving a room: “Turn out the lights if you are the last to leave a room, unless you are coming back within two minutes. Contrary to popular belief, turning lights on consumes no more electricity than they use when already lit. This is true for both fluorescent and incandescent bulbs.”

12) Roles and responsibilities within Rare: These “green guidelines” are set up and updated by a volunteer Rare clean up committee. However, certain items are the explicit role and responsibility of positions at Rare. The following is a brief listing of these roles:

a) General Procurement: The Administrative Assistant is the general contact for all procurement. This includes, but is not limited to: office supplies, office paper, office equipment, light fixtures, food and coffee supplies, and meeting supplies. All items should be approved or purchased through this person to ensure quality control and sustainability guidelines. It is also the Administrative Assistant role to ensure the green guidelines are being upheld and that general office procedures (such as reducing junk mail) are being followed. If the Administrative Assistant is not available, Rare staff who purchase items will use this document to guide their purchases.

b) Information Technology Procurement: While the IT Consultant, together with the VP, Finance and Operations are responsible for purchasing of large-scale office IT equipment, green guidelines are upheld by this document as well as the Administrative Assistant.

c) Incentives/Gifts: The general responsibility of producing and purchasing materials with the Rare logo is with the Marketing and Communications department and all purchases should be made in accordance with the green guidelines set out in this document.

d) Waste Disposal: General Arlington office items will be taken care of by the Administrative Assistant, according to these green guidelines. Specific items from each Program must be handled by that person (for example if staff have a digital camera that no longer works, they do NOT simply throw it away, they would properly dispose of it through a hazardous waste channel).

Accessing Your Mailbox from an Outside Telephone

1. Call 703.522.50542. Press # and then 6

You will hear the prompt to please enter your party’s mailbox number

3. Enter your mailbox number: press * then the number

You will hear a prompt to enter your password

4. Enter your password

You will hear:

You have __________ new messagesTo Receive a Message, Press 1To Deliver a Message, Press 2To Check the Mailbox Distribution, Press 3For Automated Attendant Status, Press 4For Mailbox Management, Press 5For Other Features, Press 6To End this Call, Press *

5. Press 1 to receive you messages6. Review your messages

Press # 8 to access/call another extension Press 0 to reach the operator Press # 9 to exit the VPS

TRAINING REQUEST FORM

EMPLOYEE INFORMATION

Name: ____________________________ Current Position: ________________

Date of Request:______________ Supervisor: _________________________

TYPE OF TRAINING

□ University course/class□ Conference□ Professional course/class/membership□ Workshop□ Web-based training

Title: _______________________________________________________________University/Company/Organization: _______________________________________Dates/times: ________________________________________________________Location: ___________________________________________________________Cost: $_____________________________________________________________Method of payment: __________________________________________________

DESIRED OUTCOME (knowledge, skills or abilities you hope to obtain): ______________________________________________________________________________________________________________________________________________________________________________________________

DOES THIS TRAINING DIRECTLY RELATE TO A SMART OBJECTIVE? IF SO, WHICH ONE? _________________________________________________________________________________________________________________________________________________________________________________________

Note: In accordance with the Employee Handbook, if the above training is towards the completion of a degree program, the employee must reimburse Rare for 100% of the cost of the training if they terminate their employment within one year of completion of the course. If an employee terminates their employment within two years of the completion of course, the employee must reimburse Rare for 50% of the total cost of the training.

Employee Signature: ________________________________ Date: _______________

Supervisor Signature: _______________________________ Date: _______________

HR Signature: _____________________________________ Date: _______________

New Hire Introduction to Rare:Assessment of Skills, and 90 Day Goal Setting

Ever staff member must achieve competency in several skill sets, including basic computer, administrative, and communication skills.

Instructions: In Section One, please describe the training plan needed to meet each training requirement. In Section Two, please complete 2-4 SMART goals for the Introductory Period. When completed, please submit a copy of this form to Human Resources.

Section One: Basic Computer, Administrative, and Communications Skills:Please refer to attached Recommended MindLeaders Courses list for basic resources and augment with additional resources as necessary.Program/Skill Current Level

(rank 1-5, 1= no knowledge, 5=mastery)

List courses or other training methods to achieve needed level of competency

(Minimum level of competency needed is list in parentheses)Outlook (proficiency in creating appointments, responding to email, and

maintaining contacts)

Word (basic word processing and document creation, tracking comments, and formatting)

Excel (basic spreadsheet creation and working with formulas)

Project Management

(understanding of GANTT charts and resources allocation)

Time Management

(how to hold effective meetings, creating agendas)

Communication skills

(effective emails, writing for a business audience)

Section Two: Program/Department Specific Goals for Introductory PeriodA check in of these goals will be included in the 90 day review. Please note that these do not necessarily need to be in “SMART Objective” format.

1)

2)

3)

4)Employee’s Signature: Date:

Supervisor’s Signature: Date:

Received by HR: Date:

Recommended MindLeaders Courses forBasic Skills Improvement

Remember – To access course, please send an email to Elizabeth Musar at emusar@rareconservation.org.

Computer Skills – MS Office SuiteMS Outlook 2003

- Getting Started (Outlook 2003 – Course 1)- Managing Messages (Outlook 2003 – Course 2)- Contacts and Calendar Entries (Outlook 2003 – Course 3)- Personalizing Outlook and Other Tips (Outlook 2003 – Course 7)

MS Word 2003- Introduction to Word (Word 2003 – Course 1)- Formatting Tabs, Pages, and Documents (Word 2003 – Course 5)- Creating Projects with Word (Word 2003 – Course 9)

MS Excel 2003- Getting Started (Excel 2003 – Course 1)- Creating a Spreadsheet (Excel 2003 – Course 2)

Communication/Writing Skills- Global Work (Global Business – video – Course 2)- Effective Business Writing (Communication – video – Course 2)

Project Management- Project Management Overview (Project Management - Course 1)- Understanding the Project Manager's Role (Project Management - Course 2)- Defining the Problem (Project Management - Course 3) - Determining the Strategy (Project Management - Course 4) - Developing the Work Breakdown Structure (Project Management - Course 5) - Estimating and Scheduling Resources (Project Management - Course 6) - Understanding Scheduling Computations (Project Management - Course 7) - Tracking Project Activities (Project Management - Course 8) - Closing Out the Project (Project Management - Course 9).- Ensuring Your Own Effectiveness (Project Management - Course 12)

Time Management- Goal Setting and Action Planning (Self-Management (Videos) - Course 5).- Evaluating and Improving Time Management (Time Management Fundamentals - Course 1) - Organizing Tasks and Creating Uninterrupted Time (Time Management Fundamentals - Course 2).- Managing Meetings (Time Management Fundamentals - Course 3) - Managing Workload (Time Management Fundamentals - Course 4) - Managing Time with Co-Workers (Time Management Fundamentals - Course 5)

These courses should be used to attain a basic level of competency. Your Career Development Plan and Training Plan should reflect a higher level of training on these topics and/or any others as agreed upon with your supervisor.