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DISTRICT OF ROXBURY TOWNSHIP WORKSHOP MEETING OF THE BOARD OF EDUCATION

DECEMBER 5, 2016

6:30 PM – EXECUTIVE SESSION 7:30 PM – PUBLIC SESSION Lincoln Roosevelt School, 34 North Hillside Avenue, Succasunna, NJ 07876

SPEAKER REQUEST AT BOARD OF EDUCATION MEETINGS Anyone wishing to speak about agenda or non-agenda items at a meeting of the Roxbury Township Board of Education must follow these procedures. Located on the front table will be forms entitled, Speaker Request Form . Please fill one out indicating your name and address and the agenda item or topic you wish to discuss. After completing the form, return it to the Assistant Business Administrator. Thank you for your cooperation.

I. MEETING CALLED TO ORDER The meeting will be called to order in the Media Center at Lincoln Roosevelt School.

II. EXECUTIVE SESSION The board members will adjourn to Executive Session in the Media Center at Lincoln Roosevelt School to discuss personnel, student matters and matters covered by attorney client privilege. Action may be taken when the Board returns to Public Session in the auditorium.

III. ROLL CALL

IV. PUBLIC SESSION The Roxbury Township Board of Education is meeting in Workshop Session for discussion on business before the Board tonight. The New Jersey Open Public Meetings Law was enacted to insure the public’s right to have advance notice of and to attend meetings of public bodies at which business affecting their interest is discussed or acted upon. In accordance with the provisions of the Act, the Board has caused written notice of this meeting and copies of its agenda to be sent to:

Roxbury Register – Newspaper Municipal Clerk Daily Record – Newspaper Roxbury Public Library Roxbury Website – http://www.roxbury.org/domain

The notice of tonight’s meeting and a copy of tonight’s agenda have been posted in the Board’s Business office.

V. ROLL CALL

VI. PLEDGE OF ALLEGIANCE

*Mt. Arlington Representative votes of 13

December 5, 2016

VII. PRESENTATIONS

1. Audit - Fiscal Year Ended June 30, 2016 presented by Mr. William Schroeder, Nisivoccia LLP

2. Fourth Grade Biography Projects - Jefferson School

3. Celebration of the VFW Patriot’s Pen and Voice of Democracy Essay Winners from Roxbury

Schools presented by Mr. John Lehnert, Post Commander and Ms. Nancy Bottona, Member of VFW Post 2833 Alward and Henry Meeker Post

VIII. CORRESPONDENCE

IX. STUDENT REPRESENTATIVE’S COMMENTS

X. BOARD PRESIDENT’S COMMENTS

XI. SUPERINTENDENT’S REPORT

XII. BUSINESS ADMINISTRATOR’S REPORT

XIII. MINUTES

1. Minutes of the Executive Session of November 21, 2016 2, Minutes of the Regular Meeting of November 21, 2016

XIV. COMMITTEE REPORTS

Each Committee Chair will advise the full board of the last committee meeting, and the next committee meeting, and any other comments you believe are important for the full board to know. A. COMMUNITY RELATIONS B. EDUCATION C. FACILITIES D. FINANCE E. PERSONNEL F. NEGOTIATIONS G. SUSTAINABILITY

XV. PUBLIC COMMENTS - Action Items - There is a three-minute time limit, per Board Policy.

XVI. ACTION ITEMS

A. Finances (Resolutions 1-5)

The following motions recommended by the Superintendent and School Business Administrator are non-controversial, a matter of routine business and will be voted on by one motion. TRAVEL REQUESTS

*1. RESOLVED, that the Roxbury Township Board of Education approve unavoidable travel

costs as presented which are educationally necessary and fiscally prudent and are related to and within the scope of the employee’s current responsibilities and promotes the delivery of

*Mt. Arlington Representative Votes of 13

December 5, 2016

instruction or furthers the efficient operation of the school district. The reimbursements are in compliance with the state travel reimbursement guidelines as established by the Department of the Treasury and Board of Education policy in accordance with N.J.A.C. 6A-23B-1.1 et. seq.

Name

Workshop Title Place Date of Workshop

Registration Fee

Total Estimated Expenses

a) Simonetti, Jim All-Hazards Continuity of Operations Workshop 4

New Providence, NJ

12/5&6/16 $0.00 $30.32

b) Battaglia, Kerry Kean Literacy Consortium S-1 4 Union, NJ 12/6/16 Paid $19.65

c) Nichols, Todd Midwest Band and Orchestra Clinic

S-3 4 Chicago, IL

12/14/16, 12/15/16, 12/16/16

$0.00 $0.00

d) LaCapra, Gina Cyberbullying and Sexting: What you need to know 4 Morristown,

NJ 12/14/16 $0.00 $7.50

e) Redwood, Susan Cyberbullying and Sexting: What you need to know 4 Morristown,

NJ 12/14/16 $0.00 $4.96

f) Dalupang, Sherlyne Cyberbullying and Sexting: What you need to know 4 Morristown,

NJ 12/14/16 $0.00 $4.96

g) Taggart, Dana NJECC Conference 2017 S-1 4 Montclair, NJ 01/10/17 $0.00 $19.96

h) McAuliffe, Katey NJECC Conference 2017 S-1 4 Montclair, NJ 01/10/17 $0.00 $19.96

i) Rehman, Teresa NJECC Conference 2017 4 Montclair, NJ 01/10/17 $0.00 $19.96

j) Davis, Ruth NJECC Conference 2017 4 Montclair, NJ 01/10/17 $0.00 $19.96

k) McAuliffe, Katey

Makerspaces: Creating Motivating, Engaging Workspaces for your Library

S-1 4

West Orange, NJ 1/26/17 $245.00 $262.92

l) Masi, Dan NJSBA New Board Member Orientation 4 Princeton, NJ

1/6/17, 1/7/17, 1/8/17

$0.00 $27.16

m) Caivano, Roxana NJ Educational Computing Cooperative (NJECC)

S-1 4 Montclair, NJ 1/10/17 $0.00 $19.47

n) Eschmann, John Sustainable Practices Working Session 4 Trenton, NJ 1/20/17 $0.00 $34.23

o) Pepe, Megan Sustainable Practices Working Session 4 Trenton, NJ 1/20/17 $0.00 $34.60

p) Lynch, Danielle Challenging Behaviors PreK-2nd Grade Detection & Prevention

4 New Providence, NJ

1/23/17 $125.00 $147.13


December 5, 2016

q) Bellardino, Alyssa Challenging Behaviors PreK-2nd Grade Detection & Prevention

S-1 4

New Providence, NJ

1/23/17 $125.00 $133.37

r) Davis, Ruth NJASA, Techspo 2017 4 Atlantic City, NJ

1/26/17 &1/27/17 $425.00 $641.92

s) Seipp, Charles

Section 504 In NJ: An Updated Guide to Identifying & Planning for Students

4 Hasbrouck Heights, NJ 2/6/17 $199.99 $273.78

t) Vilela, Jennifer Breaking the Cycle: Tips for Avoiding Power Struggles 4

New Providence, NJ

2/27/16 $135.00 $153.48

u) Nichols, Todd American Bandmasters Association Convention

S-3 4 Lexington, KY

3/8/17, 3/9/17, 3/10/17

$0.00 $0.00

v) Maksymiv, Alyssa NJCEC Spring 2017 Conference

S-1 4 Mahwan, NJ 3/13/17 $115.00 $138.81

w) Cope, Katie NJCEC Spring 2017 Conference

S-1 4 Mahwah, NJ 3/13/17 $115.00 $138.81

Notes: 1-State/Federal policy requirements, 2-State curricular requirements, 3-State initiatives, 4-Individual job requirements Substitute coverage is indicated by “S” followed by the number of days for which a substitute is needed

CONTRACT *2. RESOLVED, that the Roxbury Township Board of Education approve a contract with the

Randolph YMCA, 14 Dover Chester Road, Randolph, NJ for the use of the Warm Water Pool and Gymnastic Playroom of the Program House at a fee of $300 per hour for a specialized program using the YMCA’s facility.

APPROVAL OF PURCHASE *3. RESOLVED, that the Roxbury Township Board of Education approve the purchase of seven

busses from H.A. DeHart & Son, Inc., 311 Crown Point Road, Thorofare, NJ in the total amount of $676,571.42. This purchase is being made through the Hunterdon County Educational Services Commission Cooperative.


December 5, 2016

ACCEPTANCE OF THE 2015/2016 AUDIT *4. The Superintendent, in consultation with the School Business Administrator/Board Secretary,

recommends that the Board accept the Comprehensive Annual Financial Report and Auditor’s Management Report for the period July 1, 2015 through June 30, 2016 as prepared by Nisivoccia LLP, Certified Public Accountants & Advisors, inclusive of the following recommendations:

1. Administrative Practices and Procedures

None

2. Financial Planning, Accounting and Reporting

a) Procedures are implemented to ensure that different capital projects are segregated

in the District’s accounting records.

b) Old reconciling items on the General account bank reconciliation be canceled or resolved.

c) Extra care be taken to ensure that the total state approved amended award/budget

be reconciled to the District’s accounting records.

3. School Purchasing Program

None

4. School Food Service

a) Meal counts reported on the food service management company’s monthly operating statements be reconciled with the District’s meal count records.

5. Student Body Activities

None

6. Application for State School Aid

a) Extra care be taken to ensure that the number of private school for the disabled

reported on the A.S.S.A. agrees with the supporting workpapers maintained by the District.

7. Pupil Transportation

None

8. Facilities and Capital Assets

a) Capital assets inventory records be updated and capital additions be tagged for

tracking purposes.

9. Travel Expense and Reimbursement Policy

None


December 5, 2016

10. Status of Prior Year’s Finding/Recommendation

The prior year recommendations regarding posting of accounts receivable in the District’s accounting records, establishing a travel maximum, the student activities analysis of balance, obtaining the County Superintendent approval of transfers, reconciliation of the IDEA final expenditure reports, obtaining receipt of goods signature for student activities and athletic vouchers and cancellation of older reconciling items for student activities accounts have been resolved.

AND BE IT FURTHER RESOLVED, that the Roxbury Township Board of Education approve the Corrective Action Plan. (Exhibit 5)

CHANGE ORDER *5. WHEREAS, the Roxbury Township Board of Education awarded a contract for the Roof

Replacement at Roxbury High School to Patwood Roofing Co., 3 Peckman Road, Little Falls, NJ in the amount of $1,611,610.00 at the April 18, 2016 board meeting, and

WHEREAS, unforeseeable physical conditions and/or minor modifications to the project

scope have arisen, and: WHEREAS, N.J.A.C. 6A:26-4.9(a)1 permits district boards of education to approve change

orders to the contract; NOW THEREFORE BE IT RESOLVED, that the Roxbury Township Board of Education

approve Change Order CO-02 to the Roof Replacement at Roxbury High School Project. Whereas a contingency allowance of $5,125.00 remains, the total contingency allowance applied to this change order is $(5,125.00). The total contingency allowance remaining in this contract is $0.00. The new contract sum will be decreased by this change order. The new Contract Sum including this Change Order will be $1,606,485.00. The contract time will be changed by 0 days. The contract date for substantial completion as of the date of this change order is therefore unchanged.

Change Order No. Scope Amount

CO-02 Contractor shall credit back to the contract the unused General Repair Allowance $5,125,00

B. Education (Resolutions 1-5)

The following motions recommended by the Superintendent and School Business Administrator are non-controversial, a matter of routine business and will be voted on by one motion. HIB REPORT *1. RESOLVED, that the Roxbury Township Board of Education acknowledges receipt of the

Harassment, Intimidation, and Bullying Report ending November 29, 2016.


December 5, 2016

OUT-OF-DISTRICT PLACEMENTS/SERVICES - 2016/2017 *2. RESOLVED, that the Roxbury Township Board of Education approve the 2016/2017

Out-of-District Placements/Services listed below.

File Number School or Provider Total Cost Dates

203927 New Beginnings $65,875.95 11/28/16-6/30/17

TUITION STUDENT *3. RESOLVED, that the Roxbury Township Board of Education approve the following tuition

contract agreements for the 2016/2017 School Year Program.

Student ID Sending District Program Total 9047878237* Springfield Public Schools RHS $36,150.92 *Revised contract (original approved 9/6/16)

FIELD TRIPS

*4. RESOLVED, that staff and students be approved for participation in the following educational

events as per Board policy.

School Date of Trip Faculty Sponsor Trip Destination Class # of Students

a) RHS 2016-12-09, F. Patrick Hachey, Lorraine Lynch

Performing at the Roxbury Rotary Club Holiday Luncheon at Horseshoe Lake

Classic Sounds/Madrigals

48

b) RHS 2016-12-12, M. Jim Dolan Assisting members of the Roxbury Community at the Roxbury Social Services Dept., Succasunna

Wrestling Team approx. 20

c) RHS 2016-12-16, F. Lori Baker, Birsen Mansur

Community-based instruction at the Bridgewater AMC Theaters

STEP 28

d) RHS 2016-12-19, M. Jim Dolan Assisting members of the Roxbury Community at the Roxbury Social Services Dept., Succasunna

Wrestling Team approx. 20

e) RHS 2016-12-21, W. Lori Baker, Jennifer Baxter

Community-based instruction at the Rockaway Mall and AMC Theater

VISTA 6

5. RESOLVED, that staff and students be approved retroactively for participation in the following

educational event as per Board policy.

School Date of Trip Faculty Sponsor Trip Destination Class # of Students

a) EMS 2016-12-05, M. Phil Moskowitz STEAM students will turnkey projects to students at Kennedy during the school's "Hour of Code"

STEAM Students approx. 15


December 5, 2016

C. Policies (Resolution 1-4)

The following motions recommended by the Superintendent and School Business Administrator are non-controversial, a matter of routine business and will be voted on by one motion. *1. RESOLVED, that the Roxbury Township Board of Education approve the attached Policy

2231, Audio-Video Taping, for first reading. (Revised) (Exhibit 1) *2. RESOLVED, that the Roxbury Township Board of Education approve the attached Policy

7441, Electronic Surveillance in School Buildings and on School Grounds, for first reading. (Revised) (Exhibit 2)

*3. RESOLVED, that the Roxbury Township Board of Education approve the attached Regulation

7230, Gifts, Grants and Donations, for first reading. (Revised) (Exhibit 3) *4. RESOLVED, that the Roxbury Township Board of Education approve the attached Regulation

3432, Sick Leave, for first reading. (Revised) (Exhibit 4)

D. Personnel (Resolutions 1-21)

The following motions recommended by the Superintendent and School Business Administrator are non-controversial, a matter of routine business and will be voted on by one motion. RESIGNATIONS 1. RESOLVED, that the resignation for retirement purposes of Ms. Daphne Mott , Media

Specialist at Lincoln/Roosevelt Elementary School, be accepted effective March 1, 2017. 2. RESOLVED, that the resignation for retirement purposes of Ms. Cathy Freund , Second

Grade Teacher at Franklin Elementary School, be accepted effective July 1, 2017. 3. RESOLVED, that the resignation for personal reasons of Ms. Lyndsay Derendal , Title 1

Paraprofessional at Nixon School, be accepted effective December 19, 2016. 4. RESOLVED, that the resignation for personal reasons of Ms. Jennifer Szigeti , Special

Education Aide at Nixon School, be accepted effective December 23, 2016. *5. RESOLVED, that the resignation for retirement purposes of Mr. Raymond Mainiero ,

Maintenance Foreman for Building & Grounds, be accepted effective April 1, 2017.

LEAVES OF ABSENCE *6. RESOLVED, that Ms. Roxanne Dome , Social Studies teacher at Roxbury High School and

currently on a leave of absence, be granted an extension of her leave using available sick days retroactive to November 28, 2016 through December 23, 2016.


December 5, 2016

*7. RESOLVED, that Ms. Sarah Bednarcik , Music Teacher at Roxbury High School, be granted a

leave of absence effective March 21, 2017, or sooner if necessary, using 38 available sick days until released by her physician, and thereafter an unpaid leave of 12 weeks under FMLA / NJFLA; with an extension of an unpaid leave upon exhaustion of FMLA / NJFLA through November 3, 2017.

*8. RESOLVED, that Employee Number 4458 is removed from paid administrative leave

retroactive to December 1, 2016 in accordance with the provisions of NJSA 18A:6-8.3.

TRANSFERS *9. RESOLVED, that the staff members listed below be transferred as indicated for the

2016/2017 school year.

Name Current Position Position transferred to Effective Date

a) Ashley Cicchino School Counselor / Anti-Bullying Specialist Jefferson and Kennedy

School Counselor / Anti-Bullying Specialist Jefferson

Effective January 3, 2017

b) Gina LaCapra School Counselor / Anti-Bullying Specialist Nixon

School Counselor / Anti-Bullying Specialist Kennedy


c) Larissa Krumbeigel Basic Skills Improvement Program Teacher Jefferson ESL Teacher Jefferson

ESL Teacher Jefferson ESL Teacher Lincoln/Roosevelt


d) Brian Sferra ESL Teacher Nixon ESL Teacher Lincoln/Roosevelt

ESL Teacher Nixon ESL Teacher Roxbury High School


e) Michelle Marzocca Grade 4 Teacher Jefferson

In Support of Learning Teacher Jefferson and Nixon (replacing Ms. Judith Antonelli who is retiring)



December 5, 2016

APPOINTMENTS 10. RESOLVED, that Mr. Jonathan Trotter be appointed to the position of Health and Physical

Education Teacher at the Lincoln/Roosevelt Elementary School effective February 6, 2017, or sooner pending release from current district, through June 30, 2017 for the 2016/2017 school year. Mr. Trotter is replacing Ms. Regina Downs who is retiring.

Degree: BS, Montclair State University, 2012 Certification: Health and Physical Education (Standard) Salary: Step 2 of the 2016/2017 BA Guide, $51,999 (prorated)

A background check, as required by State law, has been completed. 11. RESOLVED, that Ms. Christine Domanico be appointed to the position of leave replacement

Third Grade Teacher at the Franklin Elementary School effective January 12, 2017, or sooner if necessary, through March 10, 2017. Ms. Domanico is replacing Ms. Jennifer Dranoff who will be on a leave of absence.

Degree: MA, Seton Hall University, 1998

BS, Salisbury State University, 1993 Certification: Elementary School Teacher (Standard) Salary: Step 1 of the 2016/2017 BA Guide, $51,699 (prorated)

A background check, as required by State law, has been completed.

*12. RESOLVED, that the following personnel be appointed to teach staff development as

indicated:

Name Position Date, Time, Location Salary

a) Dale Cropley Instructor of American Heart Assoc. CPR/AED Heartsaver Course for Roxbury Staff

Th. 12/15/16 from 4pm-7pm at Franklin Elem. School

$111

b) Connie Gleichmann Instructor of American Heart Assoc. CPR/AED Heartsaver Course for Roxbury Staff

Th. 12/15/16 from 4pm-7pm at Franklin Elem. School

$111

c) Dale Cropley Instructor of American Heart Assoc. CPR/AED Heartsaver Course for Roxbury Staff

W. 01/11/17 from 4pm-7pm at Franklin Elem. School

$111

d) Connie Gleichmann Instructor of American Heart Assoc. CPR/AED Heartsaver Course for Roxbury Staff

W. 01/11/17 from 4pm-7pm at Franklin Elem. School

$111

*13. RESOLVED, that Mr. Christopher Banes be appointed to the position of Maintenance Worker

in the Building & Grounds Department effective December 27, 2016 through June 30, 2017 for the 2016/2017 school year. Mr. Banes is replacing Steven Moskowitz who was transferred to another position.

Salary: $53,385 prorated (includes $385 Boiler License Stipend) A background check, as required by law, has been completed.


December 5, 2016

14. RESOLVED, that Mr. Ryan Roumes be appointed to the position of part-time Permanent

Substitute Teacher at Lincoln/Roosevelt School retroactive to December 1, 2016 through June 30, 2017 for the 2016/2017 school year. This is a new position.

Salary: $125 per diem (not to exceed 4 days per week) A background check, as required by law, has been completed. *15. RESOLVED, that Ms. Gabriela Buis be appointed to the position of Bus Driver effective

December 20, 2016 or sooner, pending release from her current employer, through June 30, 2017 for the 2016/2017 school year. Ms. Buis is replacing Ms. Patricia Sherrer who retired.

Salary: Step 1 the 2016/2017 Teamsters Guide - $21.11/hour; 5 hours/day


*16. RESOLVED, that Ms. Sandra Rudalf be appointed to the position of Bus Driver effective

January 3, 2017 through June 30, 2017 for the 2016/2017 school year. Ms. Rudalf is replacing Ms. Patricia Kirk who is retiring.


A background check, as required by State law, has been completed. *17. RESOLVED, that Mr. Wayne Drobnis be appointed to the position of Bus Driver effective

January 3, 2017 through June 30, 2017 for the 2016/2017 school year. Mr. Drobnis is replacing Ms. Betty Tola who retired.


A background check, as required by State law, has been completed. 18. RESOLVED, that Ms. Georgia Osterman be appointed to the position of Leave

Replacement Secretary to the Assistant Principal at Eisenhower Middle School effective January 3, 2017 through February 8, 2017 for the 2016/2017 school year. Ms. Osterman is replacing Ms. Kristen Cumming who is on a leave of absence.

Salary: 57% of Grade III, Step 1 the 2016/2017 Secretarial Guide

$24,128 prorated



December 5, 2016

ATHLETIC VOLUNTEER

*19. RESOLVED, that the Roxbury Township Board of Education approve the appointment of Mr. Nicholas Ponomarev as an Athletic Department Volunteer for the Roxbury High School wrestling team for the 2016/2017 school year. A Certification for Paraprofessional Aide - Athletic Volunteer form has been signed and is on file.

COMMUNITY SCHOOL *20. RESOLVED, that the staff listed below be appointed for the 2016/2017 Roxbury Community

School Course Offerings. All expenses will be paid out of collected tuitions and employment is dependent upon sufficient enrollment. Teachers/Instructors receive a percentage of tuition based on enrollment and agreement with the Community School.

Instructor Tuition Course/Location Dates

Mad Science $90/per student Winter Break Invention-ation Mini-Camp / Roxbury High School

December 2016

Lentz & Lentz SAT Prep

$425/Student Lentz SAT Prep / Roxbury High School

March-April 2017

Kaplan SAT Prep $649/Student Kaplan SAT Prep / Roxbury High School

February-October 2017

*21. RESOLVED, that the staff listed below be appointed for the 2017/2018 Roxbury Community

School Course Offerings. All expenses will be paid out of collected tuitions and employment is dependent upon sufficient enrollment. Teachers/Instructors receive a percentage of tuition based on enrollment and agreement with the Community School.

Instructor Fees Program / Location /

Dates Compensation Tuition

Michael Miller $50/student – Ages 5-11 $60/Student Tennis Club / Kiwanis Park / July 2016

Michael Miller $115/student – Ages 12-18 $125/Student Tennis Club / Kiwanis Park / July 2016

Raymond Henricksen $25/per half hour $27/per half hour

Applied Music Lessons / Roxbury High School / December 2016 – June 2017

Allison Kelsey $25/per half hour $27/per half hour

Applied Music Lessons / Roxbury High School / December 2016 – June 2017


December 5, 2016

E. Executive Session

*1. WHEREAS, Chapter 231, P.L. 1975, also known as the Sunshine Law, authorizes a public

body to meet in Executive Session under certain limited circumstances; and

WHEREAS, said law requires the Board of Education to adopt a resolution at a public meeting before it can meet in such an Executive Session; and

WHEREAS, the Board of Education is anticipating to hold a Regular Meeting on December 19, 2016 at 6:30 p.m. at Lincoln Roosevelt School; and

WHEREAS, the Board of Education intends to discuss matters in Executive Session at this meeting;

NOW THEREFORE, BE IT RESOLVED, that the Roxbury Township Board of Education expects to discuss personnel, student matters, and matters covered by attorney client privilege during the aforementioned Executive Session; and

BE IT FURTHER RESOLVED, that the public portion of the aforementioned Roxbury Township Board of Education meeting will commence at 7:30 p.m.

XVII. PUBLIC COMMENTS – There is a three-minute time limit, per Board Policy.

XVIII. EXECUTIVE SESSION – (IF NECESSARY)

XIX. PUBLIC SESSION – (IF NECESSARY)

XX. ADJOURNMENT


POLICY

ROXBURY TOWNSHIP

BOARD OF EDUCATION

EXHIBIT 1 – FIRST READING - REVISED Program

2231/Page 1 of 1

AUDIO-VIDEO TAPING

2231 AUDIO-VIDEO TAPING

The Board of Education recognizes that under certain circumstances it is to the

educational advantage of the student that audio tapes be made of classroom activities for

later review/study by the student.

The Board of Education also further recognizes that the video and/or audio taping of

student instruction by a teacher or a student teacher under the supervision of the

cooperating teacher serves as an instructional best practice. The Board authorizes the use

of video and/or audio tapes of student instruction for the sole purpose of teacher

reflection and improvement, and does not imply or allow that these recordings be

published or distributed.

The Board of Education, therefore, authorizes the administration to approve such requests

in accord with procedures developed by the Superintendent.

Unauthorized taping will not be permitted and if discovered the tape and recorder will be

confiscated pending administrative investigation.

Parents who wish to tape a parent/teacher conference will be permitted to do so only if

the involved teacher consents to the taping. Parents should make their request known to

the Building Principal prior to the scheduled conference.

Adopted: 14 October 2013

POLICY

ROXBURY TOWNSHIP

BOARD OF EDUCATION

EXHIBIT 2 – FIRST READING - REVISED Property

7441/Page 1 of 1

ELECTRONIC SURVEILLANCE IN SCHOOL BUILDINGS AND ON SCHOOL GROUNDS

7441 ELECTRONIC SURVEILLANCE IN SCHOOL BUILDINGS AND ON SCHOOL

GROUNDS

The Board of Education authorizes the use of electronic surveillance systems in school

buildings and on school grounds to enhance the safety and security for school district

staff, students, community members, and other building occupants and to protect the

school district’s buildings and grounds.

The content produced by the surveillance system under certain circumstances may be

considered a student record, in which it will be subject to the Board of Education policy

and regulations regarding confidential student records. If the content of the surveillance

system becomes the subject of a disciplinary proceeding, it shall be treated like other

evidence in the proceeding, and the district declares such use to be a legitimate

educational interest.

Only individuals authorized by the Superintendent shall have access to video monitors

while they are in operation. The Superintendent, building principal, and/or the School

Business Administrator must authorize access to stored video electronic data. This

information is to be viewed on a need to know basis only.

The following statement shall be posted in a prominent, public place in buildings and on

school grounds where electronic surveillance equipment may be used:

The Board of Education authorizes the use of electronic surveillance monitoring devices

in school buildings and on school grounds. Therefore, all school buildings and school

grounds within this school district may be monitored using such devices in accordance

with Board Policy.

In addition to posting, the district shall notify school staff members, parent(s) or legal

guardian(s), and students that electronic surveillance may be used in school buildings and

on school grounds through publication in student and staff handbooks, school calendars,

notice sent home with students, or any other effective means to publish the district’s use

of electronic surveillance equipment in school buildings and on school grounds.

Adopted: 14 October 2013

REGULATION

ROXBURY TOWNSHIP

BOARD OF EDUCATION

EXHIBIT 3 – FIRST READING - REVISED PROPERTY

R 7230/Page 1 of 4

GIFTS, GRANTS, AND DONATIONS

R 7230 GIFTS, GRANTS, AND DONATIONS

A. Definitions

1. “Gift” means a donation of any property, real or personal, including cash,

to the school district, to any individual school or class, or to any school

program.

2. “Donor” means any individual or organization that offers a gift.

B. Gift Proposals

1. A gift proposal may be made to a Principal or administrator. When a gift is

proposed to any staff member, the donor shall be referred to the Principal

or administrator.

2. The Principal or administrator shall prepare and submit to the

Superintendent a property donation form for any gift that cannot be

accepted directly in accordance with C1. The form will include:

a. The name and address of the donor;

b. A description of the proposed gift;

c. The proposed use of the gift and its relation to the curriculum;

d. The cost to the district, if any, for moving, installation, and

maintaining the gift; and

e. The donor’s intention, if any, that the gift be a memorial.

3. A donor who proposes a gift of funds up to $1,000 in amount will be

invited by the appropriate Principal or administrator to discuss the

dedication of the funds to a purchase that will enrich the school

program. The donor will be encouraged to fund purchases not likely to be

made with public funds.

4. Principals and administrators are encouraged to keep a list of appropriate

gifts as an aid to individuals and organizations seeking gift opportunities.

REGULATION

ROXBURY TOWNSHIP

BOARD OF EDUCATION


R 7230/Page 2 of 4


C. District Guidance for Fundraising by Parents and Parent Organizations

1. While recognizing that parents and parent organizations are independent of

the school district, the Board of Education strongly encourages the leadership

of such organizations to follow district guidelines and those of the national

and state parent organizations in all their fundraising activities, as well as all

applicable state laws and regulations.

2. Fundraising by parents and parent organizations should primarily be directed

toward providing additional services for students, such as class trips, student

awards and prizes, assemblies, and similar services.

3. Fundraising by parents and parent organizations should ordinarily not be

directed toward equipment, furniture, and other enhancement(s) of school and

classroom infrastructure, as these are items that parent organizations should

instead be advocating to the Board of Education to provide to all schools in an

equitable manner through allocations in its annual budget.

a. The Board recognizes there may be occasions where parental fundraising

may be directed at items other than services as noted in 2, above. If so, the

parent organization leadership or its fundraising committee shall follow

these procedures:

(1) The fundraising purpose or goal shall be discussed in advance with the

school principal.

(2) The principal shall then discuss it with the Superintendent of Schools.

The district’s goal here is to ensure equity across schools in the

district.

D. Acceptance of Gifts

1. The Principal may accept the gift directly, provided its value does not

exceed $1,000. Any such directly accepted gift must meet district

standards for health and safety and must be promptly reported to the

Superintendent.

2. The Superintendent may accept gifts of funds up to $2,000 in amount and

gifts of property valued at up to $2,000. All gifts accepted by the

Superintendent will be reported to the Board.

REGULATION

ROXBURY TOWNSHIP

BOARD OF EDUCATION


R 7230/Page 3 of 4


3. All gifts of value greater than $2,000 can be accepted only by resolution of

the Board duly convened.

4. The staff members who would be professionally involved in the use of the

gift will be consulted on its suitability in the educational program.

5. A gift of property may be submitted for professional assessment and

evaluation before it is accepted, in order to determine the Board’s potential

liability for installation, maintenance, and/or repair.

6. The district purchasing officer will be consulted as to whether a proposed

gift meets necessary district specifications. A gift that does not meet

district health and safety standards will not be accepted.

7. A gift of money, whether or not it is dedicated to a specific purpose, will

be accepted into the general account of the district. Any purchases made

with the gift are subject to applicable State law and Board policy on

advertising for bids and purchasing generally.

8. The donor of any accepted gift of property or cash will be notified in

writing of the acceptance of the gift, the value of the gift in dollar amount,

and the value of the gift to the educational program of the district.

9. A gift intended as a memorial will be fittingly recognized by means (such

as a plaque or ceremony) approved by the donor and the Board.

10. Capital property accepted as a gift shall be insured for its replacement

value.

E. Donors

All donors shall be advised of the following:

1. All gifts become the property of the school district.

2. The school district welcomes gifts provided:

a. The gift can be integrated into the instructional or extra-curricular

program.

REGULATION

ROXBURY TOWNSHIP

BOARD OF EDUCATION


R 7230/Page 4 of 4


b. The school district may place the gift in the building where it is

deemed most useful.

c. The school district may dispose of the gift at its discretion if it is

out of date, or in poor physical condition not warranting the cost of

repair.

Issued: 14 October 2013

REGULATION

ROXBURY TOWNSHIP

BOARD OF EDUCATION

EXHIBIT 4 – FIRST READING - REVISED TEACHING STAFF MEMBERS

R 3432/Page 1 of 5

SICK LEAVE

R 3432 SICK LEAVE

A. Eligibility for Sick Leave

1. Each person steadily employed by this district will be paid in full, to the

limit of his/her entitlement, for days on which the employee is absent from

work because of:

a. Personal disability due to the employee’s illness or injury,

b. The employee’s exclusion from school by the school district’s

medical authorities on account of a contagious disease, or

c. The employee’s having been quarantined for a contagious disease

in his/her immediate household.

2. Whatever the claims of disability, no day of absence shall be considered to

be a sick leave day on which the employee:

a. Has engaged in or prepared for gainful employment with an

employer other than the Board,

b. Has participated in a concerted work stoppage, or

c. Has engaged in any activity, vocational or avocational, that clearly

refutes the employee’s claim of disability or quarantine.

B. Notification Procedures (AESOP)

1. An employee who anticipates a day of disability should make every

reasonable effort to so notify the Building Principal no later than the day

before the absence, to allow sufficient time for the securing of substitute

services.

2. Notice of the disability should include a reasonable estimate of the duration

of the disability.

3. An employee who becomes aware of his/her disability on the morning of

the absence must record the absence on the AESOP attendance

management program and document the absence. If in the event the illness

REGULATION

ROXBURY TOWNSHIP

BOARD OF EDUCATION


R 3432/Page 2 of 5

SICK LEAVE

occurs one half hour prior to the contractual reporting time, the employee

must contact the Building Principal/immediate supervisor to report the

absence also.

4. An employee who becomes disabled during the school day must so inform

the Building Principal/immediate supervisor as promptly as possible and

request permission to leave the school premises.

5. In all instances, the employee himself/herself should call the Principal to

report sick leave. An agent may be appointed to call in sick leave only

when the employee is so incapacitated as to make a personal call

inadvisable or impossible.

C. Sick Leave Charges

1. A sick leave absence commences when the absence is called in pursuant to

paragraph B. An employee who leaves school early because of a disability

will not be charged with a sick leave day provided the absence commences

after the hour of 10:00 a.m. appropriate half-day mark specific to the

employees place of work.

2. A sick leave day once commenced may be reinstated as a working day only

with the approval of the Superintendent.

3. An employee absent on sick leave on a day when the school is closed early

for emergency reasons will be charged with a full sick leave day.

4. An employee scheduled for a sick leave absence on a day on which the

schools do not open because of an emergency (such as a snow day) will

not be charged with a sick leave day.

D. Verification of Sick Leave

1. An employee absent for reasons of disability more than three consecutive

working days shall submit the signed statement of his/her physician

indicating:

a. The reason for the employee’s absence, as personally known to the

physician; and

REGULATION

ROXBURY TOWNSHIP

BOARD OF EDUCATION


R 3432/Page 3 of 5

SICK LEAVE

b. If the employee is not immediately returning to work, the

anticipated duration of the employee’s disability.

c. In the event, the employee does not provide the duration of

absence, the Superintendent or designee will recommend to the

Board of Education an absence window of up to sixty (60) days.

This recommendation will reoccur at each window’s conclusion in

order to ensure the continuity of instruction and an appropriate

educational environment is sustained. Should an employee’s

banked sick time not be sufficient to cover the window of

approval, the approval will curtail at the exhaustion of such bank

and the employee will be moved to unpaid leave. This clause does

not preclude employees from complying with the aforementioned

D.1.b, rather it established a mechanism to approve absence in the

event he/she does not comply.

2. The Board may, at its discretion, require the employee to submit to

examination by the school medical inspector or a physician designated by

the school medical inspector.

3. If the results of the examination conducted pursuant to paragraph D2 are

inconsistent with the statement of the employee’s physician, the two

examining physicians shall agree in good faith on a third physician, who

shall examine the employee and whose medical opinion shall be

conclusive and binding as to the employee’s disability on days claimed for

sick leave.

E. Readmission After Disability

1. An employee who wishes to return to work after sick leave of more than

three consecutive working days shall submit the signed statement of

his/her physician indicating the employee’s fitness to perform his/her

duties.

2. The Board may, at its discretion, require the employee to submit to

examination by the school medical inspector or a physician designated by

the school medical inspector.

3. If the results of the examination conducted pursuant to paragraph E2 are

inconsistent with the statement of the employee’s physician, the two

REGULATION

ROXBURY TOWNSHIP

BOARD OF EDUCATION


R 3432/Page 4 of 5

SICK LEAVE

examining physicians shall agree in good faith on a third physician, who

shall examine the employee and whose medical opinion shall be

conclusive and binding as to the employee’s fitness to return to service.

F. Exhaustion of Sick Leave

1. The Superintendent or designee will monitor each employee’s sick leave

bank and charge the employee’s bank of accumulated sick leave with sick

leave days in accordance with Policy No. 3432 and this regulation.

2. When it is apparent that an employee on extended sick leave will utilize the

last sick leave day to which he/she is entitled, the AESOP attendance

management program will so inform the employee.

3. An employee who anticipates an extended period of disability may apply to

the Board for a disability leave of absence pursuant to Policy No. 3431.

4. Employees are reminded that sick leave extensions and disability leaves of

absence are not entitlements and will be granted or denied by the Board on

a case by case basis.

5. Employees will receive no compensation or benefits during an unpaid

leave of absence, except the continuation of health insurance coverage for

which the employee must recompense the district.

G. Accumulation of Sick Leave

1. Sick leave will be charged, first, to the sick leave newly available in the

employee’s current contract year (dependent upon the respective

employee’s contract as appropriate) and, when that sick leave entitlement

is exhausted, to the employee’s bank of accumulated sick leave.

2. At the beginning of each contract year, days of sick leave newly available

but unused in the prior contract year will be carried forward and credited

to a full-time employee’s bank of sick leave.

3. The unused sick leave of part-time employees will be accumulated on the

basis of hours of work rather than days of work.

REGULATION

ROXBURY TOWNSHIP

BOARD OF EDUCATION


R 3432/Page 5 of 5

SICK LEAVE

a. At the close of each school year, the number of sick leave days not

used by a part-time employee will be multiplied by the number of

hours the employee worked in each day or, if the employee worked

irregular hours, the average number of hours in each contract day.

b. At the beginning of the following school year, the total number of

hours accumulated will be divided by the number of hours, or

average number of hours, to be worked in each contract day. The

result constitutes the number of accrued sick leave days the

employee may claim when he/she has exhausted the sick leave

days available in the current contract year.

c. When a part-time employee, continuously employed in the district,

is employed full-time, his/her accumulated sick leave hours will be

divided by the number of hours in a full working day, and the

dividend will be multiplied by the number of days he/she worked

each week as a part-time employee. The product will be divided by

five, the number of days in a full-time week. The resulting number,

rounded up to the next full day, represents the number of accrued

sick leave days in the employee’s sick leave bank.

H. Records

1. The personnel file of each person employed by this district will include an

accurate record of the employee’s attendance in accordance with Policy

No. 3212.

2. Each employee’s attendance record will record the reason for any absence.

3. The attendance record will include the number of accumulated unused sick

leave days in the employee’s sick leave bank.

Issued: 14 October 2013

REPORT OF AUDIT

ROXBURY TOWNSHIP SCHOOL DISTRICT

COUNTY OF MORRIS

FISCAL YEAR ENDED JUNE 30, 2016

S U M M A R Y

SMAINIERO

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EXHIBIT 5

SMAINIERO

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SMAINIERO

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SMAINIERO

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ROXBURY TOWNSHIP SCHOOL DISTRICT BALANCE SHEET

GOVERNMENTAL FUNDSSUMMARY

JUNE 30, 2016

Special Capital Debt TotalGeneral Revenue Projects Service Governmental

Fund Fund Fund Fund Funds

ASSETS:Cash and Cash Equivalents 4,495,710$ 126,925$ 586,910$ 48,539$ 5,258,084$ Interfund Receivable 23,379 23,379 Receivables From State Government 511,377 511,377 Receivables From Federal Government 12,892 248,680 261,572 Receivables From Other Governments 657,617 657,617 Capital Leases Receivable 605 605 Restricted Cash and Cash Equivalents 5,409,981 5,409,981

Total Assets 11,110,956$ 375,605$ 587,515$ 48,539$ 12,122,615$

LIABILITIES AND FUND BALANCES:Liabilities:

Accounts Payable 2,792,000$ 134,012$ 456,473$ 3,382,485$ Payable to State Government 51,942 51,942 Payable to Federal Government 149,556 149,556 Unearned Revenue 100,271 40,095 140,366

Total Liabilities 2,892,271 375,605 456,473 3,724,349

Fund Balances:Restricted for:

Capital Reserve 2,745,649 2,745,649 Maintenance Reserve 2,029,332 2,029,332 Emergency Reserve 635,000 635,000 Excess Surplus - 2017-2018 1,540,967 1,540,967 Excess Surplus - 2016-2017 675,290 675,290 Capital Projects 138,124 138,124 Debt Service 48,539$ 48,539

Assigned:Year-End Encumbrances 460,434 460,434 Designated For Subsequent Year's

Expenditures 96,944 96,944 Unassigned/(Deficit) 35,069 (7,082) 27,987

Total Fund Balances 8,218,685 131,042 48,539 8,398,266

Total Liabilities and Fund Balances 11,110,956$ 375,605$ 587,515$ 48,539$ 12,122,615$

ROXBURY TOWNSHIP SCHOOL DISTRICT STATEMENT OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCES

GOVERNMENTAL FUNDSSUMMARY

FOR THE FISCAL YEAR ENDED JUNE 30, 2016

Special Capital Debt TotalGeneral Revenue Projects Service Governmental

Fund Fund Fund Fund FundsREVENUESLocal Sources: Local Tax Levy 51,644,630$ 2,295,454$ 53,940,084$ Tuition Charges 3,587,623 3,587,623 Transportation Fees from Individuals 56,163 56,163 Miscellaneous 407,768 2,852$ 410,620 Total - Local Sources 55,696,184 2,852 2,295,454 57,994,490 State Sources 21,314,643 259,701 21,574,344 Federal Sources 58,895 1,117,436 1,176,331 Total Revenues 77,069,722 1,379,989 2,295,454 80,745,165

EXPENDITURES:Current: Regular Instruction 20,357,605 288,759 20,646,364 Special Education Instruction 6,656,348 956,807 7,613,155 Other Special Instruction 624,708 624,708 School Sponsored/Other Instruction 1,277,031 1,277,031 Support Services and Undistributed Costs: Tuition 2,924,336 2,924,336 Student & Instruction Related Services 7,967,112 134,423 8,101,535 General Administrative Services 765,784 765,784 School Administrative Services 2,373,429 2,373,429 Central Services 898,193 898,193 Administration Information Technology 75,933 75,933 Plant Operations and Maintenance 6,892,997 6,892,997 Pupil Transportation 4,130,179 4,130,179 Allocated Benefits 6,233,986 6,233,986 Unallocated Benefits 11,126,462 11,126,462 Debt Service: Principal 1,830,000 1,830,000 Interest and Other Charges 417,945 417,945 Capital Outlay 1,391,085 1,950,600$ 3,341,685 Special Schools 376,649 376,649 Transfer of Funds to Charter Schools 42,044 42,044

Total Expenditures 74,113,881 1,379,989 1,950,600 2,247,945 79,692,415

Excess/(Deficiency) of Revenue over/(under) Expenditures 2,955,841 (1,950,600) 47,509 1,052,750

OTHER FINANCING SOURCES/(USES):Transfers (1,620,692) 1,624,700 4,008

Total Other Financing Sources/(Uses) (1,620,692) 1,624,700 4,008

Net Change in Fund Balances 1,335,149 (325,900) 47,509 1,056,758

Fund Balance—July 1 6,883,536 456,942 1,030 7,341,508

Fund Balance—June 30 8,218,685$ -0-$ 131,042$ 48,539$ 8,398,266$

ROXBURY TOWNSHIP SCHOOL DISTRICT SUMMARY

JULY 1, 2015 THROUGH JUNE 30, 2016 (Continued)

It is recommended that:

1. Administrative Practices and Procedures

None 2. Financial Planning, Accounting and Reporting

a) Procedures are implemented to ensure that different capital projects are segregated in the District’s accounting records.

b) Old reconciling items on the General account bank reconciliation be canceled or resolved.

c) Extra care be taken to ensure that the total state approved amended award/budget be reconciled to

the District’s accounting records.

3. School Purchasing Program

None 4. School Food Service

a) Meal counts reported on the food service management company’s monthly operating statements be reconciled with the District’s meal count records.

5. Student Body Activities

None

6. Application for State School Aid

a) Extra care be taken to ensure that the number of private school for the disabled reported on the A.S.S.A. agrees with the supporting workpapers maintained by the District.

7. Pupil Transportation

None 8. Facilities and Capital Assets

a) Capital assets inventory records be updated and capital additions be tagged for tracking purposes. 9. Travel Expense and Reimbursement Policy

None

10. Status of Prior Year’s Finding/Recommendation

The prior year recommendations regarding posting of accounts receivable in the District’s accounting records, establishing a travel maximum, the student activities analysis of balance, obtaining the County Superintendent approval of transfers, reconciliation of the IDEA final expenditure reports, obtaining receipt of goods signature for student activities and athletic vouchers and cancellation of older reconciling items for student activities accounts have been resolved.

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